Loading...
HomeMy WebLinkAboutMN-CSC-2021-01-06CIVIL SERVICE COMMISSION Regular Meeting January 6, 2021 Commissioners Present: Commissioner Abrams Commissioner Thompson Excused: Commissioner Richardson Staff Present: Valerie Saul (Deputy Director of Human Resources) Pursuant to NYS Executive Order 202.1, as extended by NYS Executive Orders 202.14, 202.28, 202.38, 202.48, 202.55, 202.60, 202.67, 202.72, 202.79 and 202.87, the meeting was conducted via Zoom. No public comment was submitted regarding any of the agenda items. Commissioner Abrams called the meeting to order at 11:39 am. APPOINTMENT OF ACTING CHAIR Commissioner Thompson made a motion to appoint Commissioner Abrams as Acting Chair of the meeting. Seconded by Commissioner Abrams. Motion carried 2-0. ELECTION OF CHAIRPERSON Commissioner Abrams made a motion to elect Commissioner Richardson as Chairperson of the Civil Service Commission. Seconded by Commissioner Thompson. Motion carried 2-0. APPROVAL OF MINUTES Commissioner Abrams noted that the USPS had not delivered her agenda packet in time for her to properly review the minutes prior to this meeting. Commissioner Thompson made a motion to table the approval of the minutes from the December 16, 2020 meeting until the February 2021 meeting. Seconded by Commissioner Abrams. Motion carried 2-0. DELEGATION OF FUNCTIONS TO CIVIL SERVICE COMMISSION EXECUTIVE SECRETARY Commissioner Abrams made the following motion: WHEREAS, the Ithaca Civil Service Commission, at its annual organizational meeting held on January 6, 2021, has reviewed the functions and responsibilities of the Commission and the Executive Secretary and has determined that certain functions may be carried out more efficiently and effectively by the Executive Secretary. NOW, IT IS RESOLVED, that the Executive Secretary of the Ithaca Civil Service Commission be delegated and is authorized to carry out the following functions on behalf of the Ithaca Civil Service Commission: Civil Service Commission January 6, 2021 Page 2  Certify payrolls;  Approve and/or disapprove permanent, provisional and other temporary appointments to competitive class positions;  Approve and/or disapprove appointments to non-competitive, labor and exempt class positions;  Approve and/or disapprove personnel transactions including, but not limited to, appointments, promotions, demotions, resignations, retirements, lay -offs, removals, transfers, reinstatements, leaves of absence, and suspensions;  Manage and administer the examination process including, but not limited to, ordering examinations, preparing and issuing exam announcements, ordering exam materials, receiving and securing exam materials, approving and disapproving requests for alternate test dates or testing accommodations, administering examinations to candidates, calculating and awarding seniority points, and receiving and processing exam results;  Manage eligible lists including, but not limited to, certifying eligibles for appointment, canvassing eligible lists, and restricting or reinstating candidates from or to eligible lists;  Approve and/or disapprove applications for examination, employment or promotion;  Determine eligibility for transfer or reinstatement, within the parameters set forth in NYS Civil Service Law and the City of Ithaca Civil Service Rules;  Establish qualifications for promotional examinations;  Approve and/or disapprove claims for veterans and disabled veterans credits;  Review and recommend classification of positions;  Maintain and manage roster records, personnel files, and other employment records;  Prepare, maintain and manage the official records of the Ithaca Civil Service Commission, including meeting agendas, meeting minutes, job descriptions, duties statements, examination records, eligible lists, and annual reports;  Prepare and maintain the City of Ithaca Civil Service Rules. AND BE IT FURTHER RESOLVED, that the Ithaca Civil Service Commission reaffirms the appointment of Deputy Director of Human Resources Valerie Saul as its Executive Secretary. Seconded by Commissioner Thompson. Motion carried 2-0. EXECUTIVE SESSION Commissioner Abrams made a motion to go into executive session to discuss civil service examination and eligible list matters. Seconded by Commissioner Thompson. Motion carried 2-0. During executive session, the Commission took the following actions: CONTINUING BUSINESS Establishment of Eligible Lists Commissioner Abrams made a motion to establish the eligible lists specified below for the time period indicated. Seconded by Commission Thompson. Motion carried 2-0. Civil Service Commission January 6, 2021 Page 3 Firefighter #67-741 (1 year) Police Officer #64-990 (2 years) Deputy Human Resources Director Saul noted that exam scores for two candidates for Police Officer Exam #64-990 are still pending. Commissioner Abrams made a motion to grant Deputy Human Resources Director Saul authority to amend Police Officer Eligible List #64-990 by adding the candidates with missing exam scores immediately upon receipt of the exam scores. Seconded by Commissioner Thompson. Motion carried 2-0. Approval of Personnel Transactions Commissioner Abrams made a motion to table the approv al of the monthly personnel transactions until the February 2021 meeting, since she hadn’t had the opportunity to review them. Seconded by Commissioner Thompson. Motion carried 2-0. The next Civil Service Commission meeting will be held Wednesday, February 17, 2021 at 11:30 am. With no further business, the meeting was adjourned at 11:45 am.