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HomeMy WebLinkAboutMN-CSC-2021-09-08CIVIL SERVICE COMMISSION Regular Meeting September 8, 2021 Commissioners Present: Commissioner Richardson Commissioner Thompson Excused: Commissioner Abrams Staff Present: Valerie Saul (Deputy Director of Human Resources) Pursuant to NYS bill S.50001/A.40001, the meeting was conducted via Zoom. No public comment was submitted regarding any of the agenda items. Commissioner Richardson called the meeting to order at 11:35 am. APPROVAL OF MINUTES Commissioner Thompson made a motion to approve the minutes from the July 7, 2021 meeting. Seconded by Commissioner Richardson. Motion carried 2-0. NEW BUSINESS Update of Job Descriptions and Revision of Minimum Qualifications – Customer Service Representative and Customer Service Representative Trainee The Commission reviewed proposed updates to the Customer Service Representative and Customer Service Representative Trainee job descriptions. The updates reflect current work tasks and procedures; they do not change the overall scope or nature of the position. Additionally, the minimum qualifications are being updated as follows: Customer Service Representative: “Minimum Qualifications: Graduation from high school or possession of a high school equivalency diploma and two years of full-time paid customer service experience, or its part-time paid or verifiable volunteer equivalent, which shall have included experience as a cashier, teller, or similar position responsible for accepting, recording and/or reconciling payments, at least one year of which must have involved collecting taxes and other receivables in a municipal office.” Customer Service Representative Trainee: “Minimum Qualifications: Graduation from high school or possession of a high school equivalency diploma and two years of full-time paid customer service experience, or its part-time paid or verifiable volunteer equivalent, which shall have included experience as a cashier, teller, or similar position responsible for accepting, recording and/or reconciling payments.” Commissioner Richardson made a motion to update the Customer Service Representative and Customer Service Representative Trainee job descriptions and revise the minimum qualifications as proposed. Seconded by Commissioner Thompson. Motion carried 2-0. Civil Service Commission September 8, 2021 Page 2 New Position Duties Statement and Adoption of Job Description: Geographic Information System Developer The Commission reviewed and discussed a New Position Duties Statement from the Department of Public Works and the proposed job description for Geographic Information System Developer. Commissioner Thompson made a motion to classify the position as Geographic Information System Developer and adopt the job description as proposed. Seconded by Commissioner Richardson. Motion carried 2-0. Request to Waive Residency Requirement for GIS Positions The Civil Service Commission continued its review of specialized positions for which it is advisable to permanently expand or waive residency requirements due to a consistently inadequate local or regional applicant pool. The Department of Public Works has requested that residency requirements be eliminated for its GIS positions and, based on past recruitment efforts, the Human Resources Department supports this request. Such a waiver would be consistent with the permanent waivers granted for all information technology positions. Commissioner Thompson made a motion to permanently waive the residency requirement for all levels and specializations of GIS positions. Seconded by Commissioner Richardson. Motion carried 2-0. Request to Expand Residency Requirement – Engineering Technician The Commission reviewed and discussed a request from the Department of Public Works to expand the residency requirement for Engineering Technician to include the contiguous counties. The position has been advertised twice and only one application has been received. Commissioner Richardson made a motion to expand the residency requirement for Engineering Technician to include the contiguous counties, through the completion of the next civil service examination process. Seconded by Commissioner Thompson. Motion carried 2-0. Request to Expand Residency Requirement – Information Management Specialist The Commission reviewed and discussed a request from the City Clerk to expand the residency requirement for Information Management Specialist to include the contiguous counties. Based on the recruitment difficulties that the City is currently experienc ing and the specialized qualifications for the position, it is unlikely that an adequate applicant pool exists within Tompkins County. Commissioner Thompson made a motion to expand the residency requirement for Information Management Specialist to include the contiguous c ounties, through the completion of the next civil service examination process. Seconded by Commissioner Richardson. Motion carried 2-0. New Position Duties Statement and Adoption of Job Description: Stormwater Engineer The Commission reviewed and discussed a New Position Duties Statement from the Department of Public Works and the proposed job description for Stormwater Engineer. Commissioner Richardson made a motion to classify the position as Stormwater Engineer Civil Service Commission September 8, 2021 Page 3 and adopt the job description as proposed. Seconded by Commissioner Thompson. Motion carried 2-0. New Position Duties Statement: Youth Bureau – Office Manager The Commission reviewed and discussed a New Position Duties Statement from the Ithaca Youth Bureau. Commissioner Thompson made a motion to classify the position as Office Manager. Seconded by Commissioner Richardson. Motion carried 2-0. EXECUTIVE SESSION Commissioner Richardson made a motion to go into executive session to discuss civil service examination matters. Seconded by Commissioner Thompson. Motion carried 2-0. During executive session, the Commission took the following actions: CONTINUING BUSINESS Establishment of Eligible Lists Commissioner Richardson made a motion to establish the eligible lists specified below for the time period indicated. Seconded by Commissioner Thompson. Motion carried 2-0. Assistant Fire Chief #76-103 (2 years) Firefighter #63-219 (1 year) Police Sergeant #74-286 (2 years) Approval of Personnel Transactions Commissioner Richardson made a motion to approve the monthly personnel transactions. Seconded by Commissioner Thompson. Motion carried 2-0. The next Civil Service Commission meeting will be held Wednesday, October 6, 2021 at 11:30 am. It will be conducted via Zoom. With no further business, the meeting was adjourned at 11:49 am.