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Home My WebLink AboutMN-SJC-2022-10-122022-10-12 APPROVED SJC minutes.doc 1 SJC MEETING October 12, 2022 SJC Members Staff Cynthia Brock, Chair Steve Thayer Scott Gibson Rich DePaolo Peter Wernsdorfer Jason Leifer Town of Dryden Rob Rosen Ken Scherrieble Jeffrey Barken Scott Reynolds Guest David Warden Dan Thaete; Town of Ithaca Joe Slater: Town of Ithaca Absent Zach Caruso; NYSEG Gavin Mosley; NYSEG Bill Goodman Susan Brock Cynthia called the meeting to order at 1:00 p.m. There were no additions or deletions to the agenda. MOVED by Rich to Approve the September 14th minutes. Seconded by Scott. Approved 5:0. Financial Report – Steve Thayer September 2022 Financial Activity Revenues – We have collected $391,000.00 Received all 4 quarters payments from other governments. Received $3,650,000.00 to date Expenses – to date almost $3,817,000.00 Included in the $206,000.00 5435 line is payments made to Camden $62,000.00. Funding overages in that line with open salaries. Equipment parts line is out of whack spent $253,000.00 including blower repair, AC repair, electrical work and chiller repair. Will offset overages by other accts that are under budget by the end of the year. Health insurance account represents 10 payments totaling $352,000.00. Debt payments made are $1,323,000.00 Compensation study is underway. Results should be soon. Deficit to date is just under $167,000.00. Where we would expect at this time. 2022-10-12 APPROVED SJC minutes.doc 2 Keep in mind that all expenses do not follow the calendar Capital Projects: 414J - Flow Meters stations $10,800.00 of expenses 422J – Plant Improvements $1,677 of expenses related to design work 425J - Bulk Storage Tanks $12,751.00 of expenses Question: when will the miscellaneous project be closed out? Steve: Depends on when completed. Has to look to see where everything stands as far as expenses at the end of the year. 2023 Budget – Steve The expenses are the same as last month. Received health insurance 6.5% increase for premiums for 2023. State retirement estimate increases range from 14.6%-16.2%. Moved $30,000.00 from vehicles to other equipment. Bumped up parts line to $300,000.00. All in all, stayed at the same numbers. Increase in rate is same as last month. No questions for Steve regarding financial report. Resolve to accept budget. Moved by Scott, second by Rich. Unanimously passed Operations and Engineering Report – Peter Wernsdorfer 1. Process Control – a. Aeration Blowers – experiencing multiple operational issues – warranty work-seems to be complete b. Co-Gen Skid – JCI came in and completed work. Methane at 70%, getting accurate reads. c. Micro Turbines – the programming issue is solved. Turbines 1-4 are operating, 3 has a small isolated problem. Should be back online in the next couple of days. d. Boiler – Danforth and Shaw reps met on site. Ahead of schedule. RESOLVED, that the Special Joint Committee recommends to the Municipal Owners the adoption of the Proposed 2023 IAWWTF Budget as presented on October 12, 2022. - Cynthia moves, Seconded by David. Passes unanimously. - Question: What’s the time frame for the project expected to be up and running? 1. Peter answered looking at December, January time frame. Do expect to have some digester heating issues because it will require shutting things down. Demolition itself is substantial because it is done in pieces and will take about 10 days. Question: What is this 75% plan? Peter: That’s the engineers giving you something other than a complete set of plans. 2022-10-12 APPROVED SJC minutes.doc 3 2. Maintenance Management - a. Scum Well – scheduled for October 12. Scheduled for next Wednesday due to short staffing today. b. Belt Press – belt fabric replaced Oct. 11 c. Acti-flo – proposal received to refurbish system KEN: system was replaced but didn’t do complete rehab so there are issues right now not allowing optimization of acti-flow. Koester coming in to do a proposal of what needs to be done and how much, them to come in will be $4,900.00. This will be a planned capital project of $50-$100,000.00. Rob asked where the ferric and polymer goes in. Ken explained the process. 3. Staff Management – Peter Wernsdorfer – a. Weekly staff meetings continue Thursdays b. Weekly check-ins began c. Operator training continues d. Operator workspaces available week of October 10 4. Reporting – reports sent out as scheduled – one Total Chlorine Residual exceedance 1/100 of a point. Operator training session to rectify. 5. Business, Long Term development – a. BCR Dryer demonstration unit scheduled for late October. Switched. Presentation being done at next month’s meeting. b. Computerized Maintenance Management System Program in capital plan for 2023. Demo Zoom. Put us with PM, work orders, etc. It will be at least a year to have it operational because of the lack of data to transfer. 6. Operations Data – provided by Peter. a. Corrected issue so now providing correct data. Microturbines are back online and using a considerable amount of gas. Question inaudible Presentation by Zach Caruso and Gavin Mosley from NYSEG regarding batteries and energy usage. (sound kept cutting out) IAWWTF saved $7,413 from the battery and program. Adjustments made to provide plant guaranteed 8.2% demand reduction. Some months did save $650. Point was to provide savings security. Some months we had a “missed peak”. Max out at over a megawatt. Battery is not as big as load – only 270 kW. They charge us a subscription fee. Offset against reduction, look at both to achieve guaranteed savings. Guaranteed savings may have been an over-promise, after the subscription fee. If it weren’t for the subscription fee, it would all be positive in its benefit. NYSEG was directed to install this across the area. Compared to other customers, we have met what everyone else is seeing. In terms of bang for the buck, (we have the biggest battery) but not the highest performer. We were not able to shave efficiently as surges in use are not on a predictable 2022-10-12 APPROVED SJC minutes.doc 4 schedule. Discussion of future conversations to see if there are areas to tweak programming to see improvements. Original conversations was to the plant take the battery over when the project was over. NYSEG and plant doesn’t think we need to do that. Forecasting had better performance – but it is not really optimized for our site (too unpredictable) and was not captured in the algorithm. Battery pre-charges based on prediction of upcoming peaks. If not pre-charged, not able to shave the peak flow. We have returned a signed amendment. 2-years from May 2021 to May 2023. May get rid of subscription, and may get rid of the guaranteed savings. Will guarantee that won’t increase your bill, but won’t guarantee the savings. We don’t have a new version or proposal. It is expensive for NYSEG to remove the battery. Opportunity to transfer ownership to the plant. NYSEG will continue to provide services, and maintain it. The more predictable the load is, the more benefit you would get from it. Discussion Items A. Sludge Drying Demonstration Resolution PILOT – will come next month to present B. Permitted Capacity and Excess Capacity Allocations 2017 – 2022 a. Five year average and peak flow estimate has declined. consumption #’s have dropped. Due to COVID, less students here so there is less water sales having a significant impact. i. Question: are there capacity purchase agreements in place or is it something that needs to be developed? 1. Scott answered that it needs to be developed. C. Guthrie Tour – Energy capture system. Joint SJC tour of Guthrie Closed Session – Motion moved by David second by Rich to close public portion of the meeting and stop recording. Passes unanimously. Moved to Adjourn Dave. Seconded by Rob. Approved 5:0 The meeting was adjourned at 3:14p.m. The Next Meeting will be November 9th, 2022, 1:00 pm.