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HomeMy WebLinkAbout3.18.2026 Agenda1 Zoom Link 4118425407 Village of Cayuga Heights Board of Trustees Monthly Meeting March 18, 2026, 7:00 p.m. 1. Call To Order EXHIBIT/PAGE a. Approval of February 18, 2026, Meeting Minutes 2026 - 126 pgs. 2-15 2. Report of Fire Superintendent Tamborelle: Submitted Report: 2026 - 127 pgs. 16-17 3. Privilege of the Floor: 4. Report of Treasurer Dolch: Submitted Report: 2026 - 128 pgs. 18-19 5. Report of Mayor Woodard a. Public Hearing on Proposed Local Law A of 2026 Dumpsters 2026 - 129 pgs. 20-22 b. Letter of Support for increase in AIM funding 2026 - 130 pg. 23 c. MS4 Report 2026 - 131 pg. 24 d. Community Funding For Fiscal Year 2026-2027 e. Schedule a Public Hearing on Amending the PDZ Zoning for Upland Heights f. Schedule the Annual Organizational Meeting for April g. Schedule a Public Hearing on Proposed Fiscal Year 2026-2027 Budget h. Schedule a Public Hearing on Proposed Local Law B of 2026 – Tax Cap 2026 - 132 pg. 25 i. Flock Camera Systems 6. Report of the Trustees: 7. Report of Superintendent of Public Works Cross: 8. Report of Police Chief Wright: Submitted Report: 2026 - 133 pg. 26 9. Report of Assistant Superintendent of Public Works Cowder: 2026 - 134 pg. 27-29 10. Report of Clerk Walker: Submitted Report: 2026 - 135 pgs. 30-31 11. Report of Attorney Shah: 12. Adjournment 2 EXHIBIT 2026-126 Present: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Robinson, and Salton (arrives at 7:03 p.m.); Fire Superintendent Tamborelle, Police Chief Wright, Superintendent of Public Works Cross, Assistant Superintendent of Public Works Cowder; Village Attorney Shah; Village Clerk Walker. Absent: Trustee Rennekamp 1. Call to Order: Mayor Woodard calls the meeting to order at 7:01 p.m. 2. Approval of the January 21, 2026 Board Meeting Minutes (Exhibit 2026 -115) Resolution: 9947 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the January 21, 2026 Board Meeting Minutes as presented. Motion: Trustee Biloski Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, and Robinson Nays: none Abstentions: Salton Motion Carried 3. Report of Fire Superintendent Tamborelle: Submitted Report (Exhibit 2026-116) •Fire Superintendent Tamborelle states that the department just finished assisting a fire on Grahm Road in Lansing. •Fire Superintendent Tamborelle states that Engine 202 is ready to either broker the sale or sell it outright. It seems that brokering the truck will bring more money. •Fire Superintendent Tamborelle states that the kitchen cabinets will arrive next week. •Fire Superintendent Tamborelle states that fire inspections are going well. •Fire Superintendent Tamborelle states that he has applied for a grant from TRIAD for new AED units. •Fire Superintendent Tamborelle states that he 4. Privilege of the Floor: No members of the Public wish to speak. 5. Report of Treasurer Dolch: Submitted Report (Exhibit 2026-117) 3 •Treasurer Dolch states the only action item for tonight is the approval of Abstract #9. Approval of Abstract 9: Resolution: 9948 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves Abstract # 9 for FYE2026, consisting of TA vouchers 67-75 in the amount of $50,823.66 and Consolidated Fund vouchers 578-641 in the amount of $401,108.51, and the Treasurer is instructed to make payments thereon. Motion: Trustee Biloski Second: Trustee Hubbell Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, and Robinson Nays: none Abstentions: Salton Motion Carried 6. Report of Mayor Woodard: a. Schedule a Public Hearing for Proposed Local Law A of the year 2026, Dumpsters: •Mayor Woodard states that this was a topic that was left out of the Village Property Maintenance Law and now needs clarity for us to enforce. Resolution: 9949 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees hereby schedules a Public Hearing on Proposed Local Law A of the year 2026-Dumpsters to be held on March 18, 2026, at 7:05 p.m.at Marcham Hall. Motion: Trustee Robinson Second: Trustee Hubbell Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried b. Upland Heights PDZ Discussion: •Mayor Woodard states that several emails were exchanged, and she sent a list of questions for the developer. The developer needed more time to answer our concerns. They would have been here, but it turns out they are all sick. Therefore, we will need to schedule a Special Board Meeting for March. •Clerk Walker states that he will be out of town that night. Trustee Conway will also be traveling and will try to make it. 4 •Mayor Woodard asks the Board if there are any particular concerns that we should make them aware of? •Trustee Hubbell would like to see more information from the architectural side, but knows that it will come with site plan review. •Trustee Salton states that we, as a Board, can request certain conditions for the Village Planning Board. •Mayor Woodard states that things change, and as of today, the emergency exit is off the table, and the developer is now looking at fewer units to make room for the fire support. •Trustee Salton states that he is concerned with only one access point to this development. •B. Cross states that there is a passive system that will be built into the construction, which will address fire safety. There is also the New York State Fire Code and engineering standards that the developer will have to follow. •Trustee Robinson states that he is glad to hear that we can fall back on New York State's Fire Code. •Chief Wright states that there are several areas in the Village where there is only one access point. If the entrance is compromised for any reason, then the only way people are getting out of there is on foot. •B. Cross states that the developer always wanted two entries for this development, with the concerns of the neighbors and now not having an emergency access through Corners Community, they have to change their plans for the development, which might mean reducing the number of units. •Trustee Conway states that he has four points he would like to address: 1. 305.135.2 (I) Purpose. We should add language that conveys the Board and public interest to keep the remaining undeveloped land as a park or green space, or remain undeveloped. 2. 305.135.11 Off-Street Parking. We had discussions in the past on the number of parking places. Is it remaining two (2) per household because they had asked for a reduction of twenty percent because they did not think it was needed? 3. 305.135.13 Stormwater Management. We had discussed having the development have a tank or some sort of overflow collection system, or at least having language in this document addressing this. 4. 305.135.16 Ownership. We discussed language about common land, and the current wording is using "owned by a corporation." We should use the HOA as the defined entity for this development. •Mayor Woodard states that we will definitely request that the developer hire a real estate attorney to formulate the proper language. •Trustee Robinson states that we also need to address language on ownership. •B. Cross states that it definitely needs to be tightened up. The good news is that the HOA requires all ownership agreements to be vetted through New York State. •Trustee Salton states that he would like to see the Board zone this development so that something like a timeshare would not be permitted. 5 •Mayor Woodard states that she still would like to prohibit owners from using their homes for short-term rentals. •Attorney Shah states that in the final draft, there should be some language that states the entire PDZ represents the 6.33 acres and the remaining acres will remain as wetlands, or whatever the Board decides as a benefit to the Village. •Trustee Biloski points out a typo in section 305.135.4 (8) Use of a Dwelling Unit, the last number is 305, not 304. Resolution: 9950 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves scheduling a Special Board of Trustees Meeting for March 5, 2026, at 7:00 p.m. to continue finalizing the Planned Development Zone language for Upland Heights. Motion: Trustee Hubbell Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried c. Village Historian Annual Report: •Village of Cayuga Heights Historian Report, 2025 Beatrice B. Szekely Having published my book, University Suburb, Founding the Village of Cayuga Heights in Ithaca, New York, in December 2024, much of my effort early in 2025 focused on promoting it. Both the Tompkins County History Center and Historic Ithaca have it for sale downtown I appreciated being able to use the courtroom at Marchan Hall for a book talk on March 16. Attended by 60 people, with latecomers turned away, their enthusiasm was testimony to keen interest in our community. Other activity early in the year spilled over from the book launch. Several real estate agents talked to me about particular neighborhoods, streets, and l houses mentioned in the book. Village planning board chair Fred Cowett asked me a question about early tree planting that led me back into notes taken for my book research at Cornell. Other municipal historians and members of a group of local researchers convened by Carol Kammen expressed collegial interest and raised questions with me about the content. Best of all, a few new residents of the village, for whom I have researched the history of their properties, have told me the book helps them feel more at home in Cayuga Heights—one example being the owner of a mid-century ranch house at 212 Highgate Road. Throughout the year, I attended meetings of municipal historians of Tompkins County and a group of local history researchers, both groups convened by former county historian Carol Kammen. Of note: Charles Githler has been appointed to succeed Kammen. Below, please find a recounting of what I got up to, once my preoccupation with the book launch receded. April: I accompanied Deputy Clerk Kristen Perkins when she interviewed Doug and Holly Nash, owners of Flowers Fashions by Haring, for an eNewsBlast article. May: I gave a tour to four women, three of whom have moved here in the last few years. Before starting out, we did some “map work,” and I briefed each of them on the history of her neighborhood and home. Their three addresses are 6 500 Hanshaw Road in what Charles Blood developed as “Hampton Terrace,” 615 Highland Road backing onto Hanshaw Road across from the school, and 705 Highland Park Lane in what Charles E. Treman developed as “Highland Park.” And I was treated to a tour of the Acacia Fraternity house at 318 Highland Road by alumnus Thomas J. Balcerski, author of a history of the chapter (Acacia Fraternity at Cornell, the First Century, 2007). June: For a biweekly issue of the village eNewsBlast, I wrote a short article about the large oak tree that fell in an early May storm at 112 Comstock Road. Other villagers have mentioned to me fine old trees that fell on their properties because the roots couldn't support them in soil saturated with spring rain. July: I gave introductory remarks about the history of 106 Cayuga Heights Road/Greystone/Sigma Chi Fraternity at a fundraiser of the Wharton Studio Museum and Historic Ithaca, and was in touch with the Cornell Sigma Chi alumni organization when they celebrated the centennial of the chapter in the house. Also in July: Corey Earle, historian of Cornell, wrote an article titled “Right at the Door of Cornell about University Suburb for the online alumni magazine Cornellians: https://alumni.cornell.edu/cornellians/earle-cayuga-heights/ August: I gave a talk at Marcham Hall about Community Corners, attended by 35 members and guests of Love Living at Home, on the history of Community Corners. That occasioned a lively discussion about the nature of community life in the village. See https://cayugaheights.gov/a-talk-at-the-corners-for-love-living-at-home/ September: I was honored with one of the annual Excellence in Historic Preservation Awards given by Historic Ithaca. October: I researched the early history of the recently sold 205 Devon Road for Historic Ithaca and corresponded with the owner of 308 Cayuga Heights Road about their house history. November: planning board chair Fred Cowett was in touch with a query about fill on the East Upland Road Macenas property. Also in November, the 2025 annual Village Voices newsletter published my article on the enlargement of the village by annexation in 1953. This winter I hope to complete one on the village's decision not to become part of the City of Ithaca in 1954. December, I prepared a brief history of the house and lot at 527 Highland Road for new owners to accompany a copy of my book purchased as a housewarming present. Also in December, I met with the board that oversees Pleasant Grove Cemetery and Christine O’Malley of Historic Ithaca for conversation about the Gothic Revival chapel on the cemetery grounds. To top off the year, on December 16, I interviewed retiring Superintendent of Public Works Brent Cross for a forthcoming eNewsBlast article titled “Only Three Engineers in a Hundred Years.” Expenses: 12 month Ancestry subscription, $229 paid in October APHNYS dues (invoice number 02807) $40, renewed until January 1, 2027 Newspapers.com, $59.90 renewals of six-months subscriptions, in June and December •Village Historian B. Szekely states that 2026 marks the centennial of Marcham Hall. She would like to write something for the eNewsblast and Annual Village Voices that comes out this fall. •Village Historian B. Szekely states that she would like to host the Tompkins County Historians for a meeting sometime in the spring. •Village Historian B. Szekely states that she would also like to write about the few veterans of the Revolutionary War who are buried in Pleasant Grove Cemetery. •Village Historian B. Szekely states that our new county historian is drafting a letter (that she will most likely sign) 7 addressing the current federal policies regarding historical research agencies, archives, and museums. •Village Historian B. Szekely states that she is also going to write about how the Village's refusal to be annexed to the City of Ithaca in 1950. It will start out with reviewing the Greater Ithaca Fact Finding report. d. Cell Phone Stipend Discussion: •Mayor Woodard states that we discussed this in the Village Administrative Committee. •Mayor Woodard states that many years ago, it made sense. Plans were made by the minute, and it was expensive. Plans now, today, everyone has and uses a phone. This is also tied into another topic, which is First Net emergency response dedicated bandwidth for cellular service through ATT. •Chief Wright states that his department uses First Net for their personal phones; the quote for us to switch all our wireless devices in the Village, which will save $120 a month. He plans on making this change soon. •Chief Wright states that this bandwidth is unique for first responders and essential staff. •Clerk Walker states that the other issue is how we are issuing these stipends. Currently, they are reimbursed through a monthly voucher. We will need to switch this to a taxable payroll deduction, which will take more time. Staff should understand that part of their responsibility as employees is to use their phone for work or have a Village Phone. •Mayor Woodard states that these changes will start at the new fiscal year in June. •Trustee Salton states what prevents him from collecting a stipend for having to use his personal phone for Village business. •Trustee Biloski states that there is another bandwidth available for trustees and other staff if they want to take advantage of this service through ATT. •Assistant Superintendent of Public Works A. Cowder states he wanted two phones to keep his business and personal information separate. •Chief Wright states that no one in his department gets compensated for using their personal phone. •Trustee Robinson states that the easiest way to move forward with this is to increase an individual's annual salary by $300 to account for everyone using their personal phone. •Clerk Walker states that the Village Administration Committee will take this discussion and add it to their next meeting agenda. e. Renwick Brook Culvert Bids: •Village Engineer B. Cross states that the Village received five sealed bids on February 12, 2026. The bids ranged between $296,000 and $1,270,327. The lowest bid was received from J.B. Excavation Services out of Apalachin, New York. •Village Engineer B. Cross states that T.G. Miller vetted all the bids. The lowest bid really breaks down to the fact that 8 this contractor owns his own quarry. This results in a significant amount of savings from trucking and buying stone. T.G. Miller is very knowledgeable about this contractor and the quality of work that they have completed on other projects. •Village Engineer B. Cross states that J.B. Excavation Services has a lot of experience with stream restoration and stream erosion control protection work with NYSDEC. •Trustee Salton states that he would like to know more about this company and see examples of their work before moving forward. There is a big difference in the amount of these bids. •Village Engineer B. Cross states that it is not hard to get that information; we just wanted to move this forward so this project can begin budgeting for the next fiscal year. •Village Engineer B. Cross states that bids can only be held for thirty days. •Mayor Woodard states that she sees no reason to delay this action. This culvert needs to be replaced. We have five bids, and we are going to award this project to the lowest bidder. •Trustee Salton states that he is simply asking a question, and no one can provide the information. I just found out about this whole thing five minutes ago. Why didn’t T.G. Miller report to us here tonight? •Village Engineer B. Cross states that we could have, but the Village Public Works Committee decided that was not necessary; all the proper background checks were completed, and there are no issues with these bids. •Clerk Walker states that what the Board needs to do first is declare itself as the lead agency for SEQR. Resolution: 9951 BE IT RESOLVED THAT the Village of Cayuga Heights Board of Trustees authorizes and approves the Renwick Brook Culvert Repair Project Bid Documents prepared by T.G. Miller and resolves to act as lead agency for the determination of SEQR as a Type II Exempt Action with no further assessment. Motion: Trustee Salton Second: Trustee Hubbell Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried •Clerk Walker states that the next step is to acknowledge and accept the bids that were opened on February 12, 2026. Resolution: 9952 BE IT RESOLVED THAT the Village of Cayuga Heights Board of Trustees authorizes and approves accepting the Renwick Brook Culvert Repair Project Bids that were opened on February 12, 2026, at 2:00 p.m. and vetted by T.G. Miller. 9 Motion: Trustee Robinson Second: Trustee Hubbell Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried •Clerk Walker states that the next step is to award the bid for this project. Resolution: 9953 BE IT RESOLVED THAT the Village of Cayuga Heights Board of Trustees authorizes and approves awarding J.B. Excavation Services of Apalachin, N.Y., the Renwick Brook Culvert Repair Project in the amount of $296,000, and confirms that all bid documents have been completed with T.G. Miller. . Motion: Trustee Biloski Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none •Trustee Robinson states that Trustee Salton would like to see more proof of the capabilities of the contractor. •Village Engineer B. Cross will provide a check of references. Motion Carried •Village Engineer B. Cross states that the final step is to authorize T.G. Miller to execute the construction administration phase of the contract for signatures. Resolution: 9954 BE IT RESOLVED THAT the Village of Cayuga Heights Board of Trustees authorizes and approves T.G. Miller to draw up the construction and administration services contracts for the Renwick Culvert Project for signatures. Motion: Trustee Robinson Second: Trustee Hubbell Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried f. Property Maintenance Violation Discussion Including Abandoned Vehicles: •Village Engineer B. Cross states that we still need to work this language out with the current local law. Vehicles that are sitting around for years, never to be registered, need to be added to our property maintenance law. 10 •Trustee Robinson states that this also ties into issuing property maintenance violations. We have, in the past, had some difficulty reaching the property owner and issuing a violation. Clerk Walker was asked to look into a service that could issue the violation on the Village's behalf. •Clerk Walker states that he reached out to two services, one of which is a national company and the other is local and used by Tompkins County. The Village can hire this service for $60, and that would provide three attempts to serve the violation, and the last attempt would be a “nail and mail” version. •The Village Board of Trustees agreed to move forward and hire a service. 7. Report of the Trustees: a. Village Public Safety Committee Update: •Trustee Biloski states that Chief Wright has been conducting annual staff reviews. b. Village Administration Committee Update: •Trustee Biloski states that there has been discussion about changing the Board Meeting Agenda. We will be proposing moving the department heads forward before the mayor’s report. •Trustee Biloski states that there was also discussion on streamlining the meeting minutes. •Clerk Walker states that since the introduction of video conferencing, meeting minutes are a little redundant. He is working through different processes to make sure that we conform to the open meeting law, but also reduce the amount of time he spends on transcribing the minutes. •Trustee Biloski states that the Village Voices survey suggests that residents value the publication, so we will continue to create it each fall. c. Village Human Resources Committee Update: •Trustee Biloski states that the committee reviewed the vehicle use policy. •Trustee Biloski states that they did interview one potential candidate for the Superintendent of Public Works position, but did not offer that person the position. d. Village Public Works Committee Update: •Trustee Robinson states that we are still waiting for the New York State Department of Transportation (NYSDOT) to approve the engineering plans for the Cayuga Heights Road Sidewalk Project. •Trustee Robinson states that we finally completed a survey of Palmer Woods off of Pleasant Grove Road for the removal of trees in the water and sewer line easements. All twenty-three trees that need removing were marked, and now we are waiting for Cornell to let us know what the next step is. •Trustee Robinson states that the Tompkins County Stormwater Coalition has an agreement with Discover Cayuga 11 Lake Inc. for educational presentations and materials that will require Mayor Woodard's signature as one of the area municipalities. •Village Engineer B. Cross states that there is no fee for this agreement. Resolution: 9955 BE IT RESOLVED THAT the Village of Cayuga Heights Board of Trustees approves and authorizes Mayor Woodard to sign the agreement for services with Discover Cayuga Lake Inc. Motion: Trustee Robinson Second: Trustee Biloski Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried e. Village Wastewater Committee Update: •Trustee Robinson states that we are still waiting for the renewed WWTP SPDES permit from New York State. •Trustee Robinson states that the committee has approved the budget for the control panel and two pumps; the cost is $344,000. •Village Engineer B. Cross states that those pumps were installed in the early 2000's as part of the phosphorus filtration project. We discussed that as part of phase two of the plant upgrades, we were going to install a building over the pumps. Now it makes more sense to, replace the control panels, and pumps all at the same time. •Village Engineer B. Cross states that we have $62,000 left from the rail project. He needs to meet with Treasurer Dolch to see what is truly left. •Trustee Robinson states that T.G. Miller has completed the Remington Road Bypass Study. This study looked at the feasibility of either replacing new lines or upgrading the existing lines. The cost estimate is around two million dollars for the construction cost. •Mayor Woodard states that this consideration would be funded by the Town and Village of Lansing. •Trustee Robinson states that the City of Ithaca is still behind with signing the Plant-to-Plant Agreement. f. Village I.T. Committee Update: •Trustee Robinson states that the committee met with HPM Technology Group last week. We reviewed the operating systems for all the Village computers. We still have a couple of units running Windows 10. •Trustee Robinson states that we might consider replacing the server with a cloud-based server or using a desktop that has more storage. 12 •Trustee Robinson states that we are preparing a link for the newly required cybersecurity training course offered by New York State. This will include water and wastewater facility systems in 2027. •Trustee Conway states that John from HPM did mention we could run the two server-based programs off of a desktop and not invest the money for a true server. We also mentioned training staff on the Microsoft 365 OneDrive, which saves hard drive space on the desktops. g. Village Finance Committee Update: •Trustee Conway states that we had a productive meeting with the department head on the proposed budgets for the upcoming fiscal year. •Trustee Conway states that he raised the issue that currently, we are looking at a ten percent increase for the A fund over the last fiscal year. We talked about going back to department heads and committees to see if there is anything that could be cut. •Trustee Conway states that revenues are tracking flat, which translates to no deficit as first thought. At the next meeting, we will be covering sewer and water budgets. We recognize that these accounts have taken on debt, and we will likely see some big increase in the budget lines. •Trustee Hubbell asks how the savings account is holding up. •Trustee Conway states that we could see our fund balance stay around $3.4 million. 7. Report of Superintendent of Public Works Cross: •B. Cross states that all of his action items have been discussed; there is nothing further to add. 8. Report of Police Chief Wright: Submitted Report (Exhibit 2026-122) •Chief Wright states that the month of January was the busiest month he has ever seen. 508 calls for service. Some of that is having another full-time officer in the rotation and being proactive. •Chief Wright states that Pleasant Grove Rd. and Rt. 13 seem to be the busiest roads for speeding. •Chief Wright states that in 2024, the department averaged 383 calls for service a month, and in 2025, that average increased to 407. 9. Report of Assistant Superintendent of Public Works Cowder: Submitted Report (Exhibit 2026-123) •Assistant Superintendent of Public Works Cowder states the salt delivery update is the same as reported. •Assistant Superintendent of Public Works Cowder states that we have been taking care of emergency water line breaks over the last few weeks and anticipate more due to the colder weather and fluctuating temperatures. •Assistant Superintendent of Public Works Cowder states that staff have been updating their UDIG certifications in between snow removals. 13 •Assistant Superintendent of Public Works Cowder states that since B. Cross has been away, he has had a lot more interactions with residents, contractors, and homeowners with questions. •Clerk Walker states that we are taking a lot more calls; it is not overwhelming, but we are taking around fifteen calls a day, and he considers that a slow day. •Trustee Salton states that he would like to thank Assistant Superintendent of Public Works Cowder for the great job fixing the water break in front of his house, given the working conditions and complexity of the break. 10. Report of Clerk Walker: •Clerk Walker states that he wanted to note that the March Board Meeting falls on the Village Election. He is going to delegate the responsibilities to the police department to take the poll closing bags down to the Board of Elections after the polls are closed. •Clerk Walker states that sample ballots will be available in the next couple of weeks. We will promote the election in the next eNewsblast and get the election signs out. •Clerk Walker states that as a result of snow, Village Offices were closed by order of the Mayor. We discussed drafting an office closing policy and wanted to bring this to the Board's attention. •Trustee Robinson states that the Village should follow the direction of the county in situations like this. This would allow staff to know ahead of time without waiting for us to direct them. •Clerk Walker states that he will make those changes and present this to the Village Administrative Committee at the end of the month. •Clerk Walker states that he has received a request from G. Tamborelle for relief of some of the sewer charges that he received as a result of water left on. He has included two exhibits that reflect the consumption readings and costs associated with water. •G. Tamborelle states that his children left the outside hose on for several hours back in November, and they did not realize it was on until Bolton Point notified them. •Mayor Woodard states that she would like to propose making an adjustment consistent with previous requests, taking the average sewer charges and using that as the base, and grant relief of the remaining sewer charges. Resolution: 9956 BE IT RESOLVED THAT the Village of Cayuga Heights Board of Trustees authorizes and approves granting relief of sewer charges in the amount of $101.51 for account J2337 for the February 2026 billing cycle. Motion: Trustee Robinson Second: Trustee Salton Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none 14 Motion Carried 11. Report of Attorney O. Shah: •Village Attorney Shah states that he has nothing to report tonight. 12. Executive Session: Resolution: 9957 WHEREAS: The NYS Open Meeting Law §105 prescribes matters for which a public body may conduct an executive session; and, WHEREAS: Upon a majority vote of its total membership, taken in an open meeting under a motion identifying the general area or areas of the subject or subjects to be considered; and, WHEREAS: The conduct of an executive session for these enumerated purposes only, provided, however, that no action by formal vote shall be taken to appropriate public money: THEREFORE, BE IT RESOLVED THAT An Executive Session of the Village of Cayuga Heights Board of Trustees is conducted for subsection (F), the medical, financial, credit, or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal, or removal of a particular person or corporation; Motion: Trustee Robinson Second: Trustee Biloski Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Village Board of Trustees exits an Executive Session and returns to an open meeting. Resolution: 9958 BE IT RESOLVED THAT the Village of Cayuga Heights Board of Trustees authorizes and approves providing benefit time: Longevity, Sick, Vacation, and Personal Time for employees who work twenty (20) hours according to the schedule that has been established for full-time employees. The Board also defines the number of service years as the qualifying number towards longevity, effective June 1st, 2026. Motion: Trustee Robinson Second: Trustee Salton Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried 15 Resolution: 9959 BE IT RESOLVED THAT the Village of Cayuga Heights Board of Trustees authorizes and approves offering Fire Superintendent George Tamborelle an annual salary of $90,000 forty (40) hours effective June 1, 2026. Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried 14. Adjournment: Mayor Woodard adjourns the meeting at 10:38 p.m. 16 EXHIBIT 2026 -127 Monthly Report February 2026 The pace in February continued to be brisk, with 53 runs for the month. Of these, 30 occurred within the Village of Cayuga Heights, 16 in the Town of Ithaca, and 7 were mutual aid responses. Incidents included 30 EMS calls and 17 fire responses. The uptick in mutual aid responses continued into February. We responded to three significant incidents in Lansing’s district during the month. Early in February we were dispatched to a detached garage fire on Ludlow Road in the Town of Lansing. Due to a miscommunication in dispatch, our units arrived first as Lansing crews responded to the original address. Our crews were able to quickly stretch lines and place water on the fire. Later in the month we were requested to Robins Way for a working fire. Lansing units had already suppressed the fire upon our arrival, and our crews assisted with overhaul operations and pickup equipment. The most significant incident occurred later in the month when we were requested to a working apartment fire on Graham Road. We responded with L231 and E203 and arrived quickly on scene. First-arriving units found fire in a third-floor apartment that was under renovation, with fire extending into the void space above the third-floor ceiling. Lt. Walsh led a team to the roof and performed a ventilation cut, allowing heat and smoke to vent through the roof. This action prevented the fire from spreading further through the void space and likely saved a large portion of the building. Other crews initiated the interior attack and ensured all residents were safely evacuated and accounted for. Several of our newer interior firefighters gained valuable experience during these incidents. The mutual aid exchanged between Cayuga Heights and Lansing continues to demonstrate how effectively the system works to protect life and property across our communities. February also included several training opportunities for our interior firefighters. During the fall months our focus is primarily on new members and completing their checklist skills, with trainings centered on foundational skills. As we move into spring, the focus shifts toward maintaining and advancing the skills of our interior members. Early in February we conducted Rapid Intervention Team (RIT) training. The RIT team is responsible for rescuing firefighters or victims who become trapped during a fire incident. This training was followed by an evening of hands-on scenarios focused on locating, packaging, and removing victims from hazardous environments. These evolutions require coordinated effort, with firefighters rotating through positions to successfully locate, package, and extricate victims. Later in the month we conducted training designed to place senior non-officer members in leadership roles during simulated incidents. While we are fortunate to typically have an officer seated in the right-hand seat of the apparatus making crew assignments and conducting the initial size-up, there are times when that responsibility falls to a senior firefighter. This training allows members to build confidence in their decision-making while also helping us identify individuals who are developing the skills necessary to assume officer roles in the future. We submitted the New York State grant application for the station window replacement project. When we applied previously, we did not receive notice of the outcome until November, so we anticipate a similar timeline for this round. The Triad Foundation awarded the department a $15,000 grant to purchase new AEDs and associated supplies. These funds will allow us to install AED units at Marcham Hall and the Department of Public Works, as well as place several units in police and DPW vehicles. This will significantly expand the availability of early life-saving interventions throughout the village. Once the Village Board formally accepts the grant, we will proceed with ordering the equipment and begin training village staff in their use. Our kitchen renovation project is nearing completion. Cabinet installation is currently underway, and the countertops will be templated within the next few days. The two newly installed windows are a major improvement over the previous units, eliminating air infiltration and operating smoothly. The countertop contractor indicated that installation should occur within a few days of templating, and we are hopeful that the project will be completed by the third week 17 of March. The renovated space already looks excellent and provides significantly improved functionality and workspace for members. We also received a signed commitment letter from E-One confirming that our new engine will be delivered no later than October, with the current production schedule showing completion in September. In preparation, we have listed the current engine with Brindlee Mountain Fire Apparatus under a brokerage agreement at $375,000, which we hope to achieve through the sale. Additionally, we completed the installation of conduit and a new server cabinet in the room adjacent to the furnace room. Zufall Communications completed the relocation of fire company network equipment from the furnace room into the new cabinet. To improve system organization, all cabling was color-coded: yellow for fire department equipment and blue for future village phone system cabling. This approach will help avoid confusion between systems. Zufall Communications did an excellent job on the project, and we are pleased that the equipment is now located in a much safer environment. As we move into spring, we are enjoying the warmer weather, which allows us to conduct more outdoor training and social activities. We are also preparing for department elections, which will include an uncontested slate of qualified candidates. We are looking forward to celebrating the upcoming year at our installation dinner on April 18 Sincerely, George Tamborelle Fire Chief/Fire Superintendant 18 EXHIBIT 2026-128 VILLAGE OF CAYUGA HEIGHTS TREASURER’S REPORT March 2026 Revenues and Expenses: February bank to book reconciliations is complete and has been signed off by Deputy Treasurer Rennekamp. The report from Williamson is attached to this report. Budget: A reminder that our annual budget workshop will be on Saturday, March 21 at 8 am. It’s my hope that this meeting will be used primarily as a brief budget review for all funds and then to set the tax rate. Please let me know if you’d like a hard copy of the budget for the workshop. • Police Department - Jerry 8:00 am • Fire Department - George 8:15 am • Public Works- Brent, Aaron 8:30 am • Administration, etc - Jeff 8:45 am Budget Adjustments: We have several accounts that are over budget. As we start to think about the end of the fiscal year, I’d like to make these adjustments now so we have a better idea of what is left in contingency. There is currently $119,284 in that account. $1,000 to A1440.410, Engineer Contractual. This is over budget mainly due to fees related to recruiting for Brent’s position. $10,000 to A5142.150, Snow Overtime. This is over budget due to more snow than expected often during night and weekend hours. $66,700 to A1440.100 Engineer-Personnel Services. This account is over budget due to Brent cashing out benefit time. $40,000 to A8160.100 Refuse Personnel Services. These adjustments will leave $1,584 in the Contingency budget for the A Fund. BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves moving $117,700 from Contingency into the above accounts. Approval of Abstract 10: BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves Abstract #9 for FYE2026 consisting of: • TA vouchers 76-83 in the amount of $19,066.76 • Consolidated Fund vouchers 642-726 in the amount of $332,897.71 and the Treasurer is instructed to make payments thereon. Respectfully Submitted Laura W. Dolch Treasurer 19 20 EXHIBIT 2026-129 VILLAGE OF CAYUGA HEIGHTS DRAFT PROPOSED LOCAL LAW A OF THE YEAR 2026 A LOCAL LAW TO AMEND THE VILLAGE OF CAYUGA HEIGHTS CODE CHAPTER 305, “ZONING,” ARTICLE III, “TERMINOLOGY,” SECTION 305-5, “DEFINITIONS’ AND ARTICLE V, “RESIDENCE ZONE,” SECTION 305-17(M), “PERMITTED ACCESSORY BUILDINGS AND USES” PROVISIONS Be it enacted by the Board of Trustees of the Village of Cayuga Heights (the “Village”) as follows: SECTION I PURPOSE AND INTENT The Village’s Board of Trustees has found that there is no provision in the Zoning Law as currently drafted regulating the placement and use of dumpsters, both permanent and temporary, within the Village. Additionally, the Village Board has found that the unregulated use of dumpsters may create a hazard to the health and public safety of the Village as a result of garbage, refuse, solid waste, and/or hazardous materials being improperly disposed of by Village residents. Further, the Village Board has determined that Section 305-5 and Section 305- 17 should be amended to address both the permissible and prohibited uses of dumpsters by residents of the Village. The purpose of this Local Law is to modify the text of Village Code Chapter 305, Article III, Section 305-5 and Article V, Section 305-17(M) as stated below. SECTION II AUTHORITY This Local Law is enacted pursuant to the grant of powers to local governments provided in Section 10 of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provision of the New York State Constitution and not inconsistent with any general law relating to its property, affairs, government or other subjects provided for in said Section 10 of the Municipal Home Rule Law. SECTION III AMEND OF VILLAGE CODE CHAPTER 305, “ZONING,” ARTICLE III, “TERMINOLOGY,” SECTION 305-5, “DEFINITIONS” Section 305-5 of Chapter 305 of Article III, “Terminology,” of the Zoning Law of the Village Code is hereby amended to add the following definitions: DUMPSTER – A metal storage receptacle, other than a conventional trash can with lid, used to store outdoors refuse and debris including, but not limited to, rubbish, garbage, recyclable materials, and solid waste, which is then emptied of its contents, or removed with its contents, to a dumpsite. A dumpster shall include a roll-off container, but not a portable on-demand storage container (POD). DUMPSTER, PERMANENT – Any dumpster used for purposes regular and periodic in nature, such as for the weekly collection of trash and garbage from the residents of multiple family residences. DUMPSTER, TEMPORARY – Any dumpster used for purposes not permanent in nature such as construction, renovation, or demolition projects, special events, and seasonal use. 21 SECTION IV AMENDMENT OF VILLAGE CODE CHAPTER 305, “ZONING,” ARTICLE V, “RESIDENCE ZONE,” SECTION 305-17(M), “PERMITTED ACCESSORY BUILDINGS AND USES” Section 305-17 of Chapter 305 of Article V, “Residence Zone,” of the Zoning Law of the Village Code, is hereby amended by adding a new paragraph (M) to read as follows: M. Dumpsters, permanent and temporary, meeting all of the following requirements: (1) Location: (a) Off-street and not within the Village’s public street right-of-way; (b) To the maximum extent possible, in a side or rear yard, and not in a front yard; (c) On a paved surface with vehicular access by means of a paved or improved, stable surface; (d) Not in any area that must be maintained unencumbered to comply with fire, building or public safety laws, rules, and regulations; (2) Shall serve only the property on which it is located, only one property, and only by those individuals so authorized by the property owner with unauthorized use subject to trespassing charges; (3) Shall be fitted either with a tightly fitting cover or tarp such that the dumpster is kept closed or covered overnight and except when the dumpster is in the process of being filled or emptied; (4) Maintained by the property owner on which the dumpster is located such that: (a) Materials accumulated within the dumpster shall not prohibit the dumpster from being closed or covered; (b) The dumpster area shall be kept free odors, overflow materials accumulating on the ground, scattered or wind-blown debris, and all other nuisances, including, but not limited to, rodents; (5) The dumpster owner’s name and telephone number printed clearly thereon in letters at least three (3) inches high; (6) Shall not be used to dispose of hazardous materials or biomaterials or waste, as determined by New York State or federal laws, rules or regulations; (7) No dumpster shall be filled before 8:00 am or after 9:00 pm, and the emptying of dumpster contents shall not commence before 8:00 am and shall not continue after 9:00 pm; (8) For property where a temporary dumpster is being used pursuant to construction or demolition for which a building or demolition permit has been issued by the Village’s Code Enforcement Officer, the dumpster: (a) May be located on the property for the specific period of time for which the building or demolition permit remains valid and in force; 22 (b) Is used solely for the containment and disposal of materials resulting from such construction or demolition; (c) Shall be removed upon completion of said construction or demolition; (9) For property where a temporary dumpster is being used pursuant to purposes not requiring a building or demolition permit to be issued by the Village’s Code Enforcement Officer, the dumpster: (a) May only be placed on the property subject to a dumpster permit being issued by the Village’s Zoning Officer; (b) Shall be allowed to remain on the property for a period not to exceed sixty (60) days, renewable for an additional thirty (30) day period upon application to the Zoning Officer; (c) Shall be removed from the property within five (5) calendar days of expiration of the dumpster permit. SECTION V SUPERSEDING EFFECT All Local Laws, Articles, resolutions, rules, regulations and other enactments of the Village of Cayuga Heights in conflict with the provisions of this Local Law are hereby superseded to the extent necessary to give this Local Law full force and effect. Without limiting the foregoing, to any extent that the terms of the Zoning Law are deemed to be in conflict of the requirements of this Local Law, the terms of this Local Law shall govern and control. SECTION VI PARTIAL INVALIDITY In the event that any portion of this Local Law is declared invalid by a court of competent jurisdiction, the validity of the remaining portions shall not be affected by such declaration of invalidity. SECTION VII EFFECTIVE DATE This Local Law shall be effective immediately upon filing in the office of the New York State Secretary of State, except that it shall be effective from the date of its service as against a person served with a copy thereof, certified by the Village Clerk, and showing the date of its passage and entry in the Minutes of the Village Board of Trustees. 23 EXHIBIT 2026-130 Hon. Kathy Hochul Hon. Andrea Stewart-Cousins Hon. Carl Heastie Governor Senate Majority Leader Assembly Speaker State of New York 332 State Capitol LOB – Room 932 State Capitol Albany, NY 12247 Albany, NY 12248 Albany, NY 12224 Dear Governor Hochul, Leader Stewart-Cousins, and Speaker Heastie: On behalf of the undersigned cities and villages across New York State, we write to express our appreciation for the Governor’s 30-day amendments to the Executive Budget, which include an additional $100 million in Temporary Municipal Assistance (TMA) to be allocated in the same manner as in the past two years. This proposal reflects a meaningful recognition that New York’s strength begins in its cities, villages, and towns. A strong and reliable state-local partnership is essential to delivering the services, infrastructure, public safety, and quality of life that residents expect and deserve. We commend the Governor for reaffirming this commitment through continued investment in local governments. Municipalities throughout the State continue to face mounting fiscal pressures driven by inflation, increased service demands, infrastructure needs, rising operational costs, and the continued constraints of the property tax cap. At the same time, local leaders are striving to protect taxpayers amid a rising cost of living and uncertainty surrounding future federal support. These realities underscore the importance of sustained and predictable state assistance. The proposed additional $100 million in Temporary Municipal Assistance will provide needed support to municipalities statewide, helping to stabilize local finances and maintain essential services for residents. We respectfully urge the State Legislature to include, at a minimum, this additional $100 million in TMA in the final adopted State Budget. At the same time, we encourage the Governor and State Legislature to develop a more permanent and predictable solution for unrestricted municipal aid. Establishing a long-term framework for annual increases in Aid and Incentives for Municipalities (AIM) funding would provide the fiscal certainty local governments need to plan responsibly and sustain the services our residents rely upon. We greatly appreciate your partnership and look forward to working with you to make our communities and our State the best they can be. Respectfully, Mayor Linda Woodard 24 EXHIBIT 2026-131 25 EXHIBIT 2026-132 PROPOSED LOCAL LAW B OF 2027 DRAFT A LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT ESTABLISHED IN GENERAL MUNICIPAL LAW §3-C Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows: Section 1 Legislative Intent: It is the intent of this local law to allow the Village of Cayuga Heights to adopt a budget for the fiscal year commencing in 2026- 2027 that requires a real property tax levy in excess of the tax levy limit as defined by General Municipal Law §3-c. Section 2 Authority: This local law is adopted pursuant to subdivision 5 of General Municipal Law §3- c which expressly authorizes a local governing body to override the property tax cap for the coming fiscal year by the adoption of a local law approved by a vote of sixty percent (60%) of said governing body. Section 3 Tax Levy Limit Override: The Board of Trustees of the Village of Cayuga Heights, County of Tompkins, is hereby authorized to adopt a budget for the fiscal year commencing in 2026-2027 that requires a real property tax levy over the amount otherwise prescribed in General Municipal Law §3-c. Section 4 Severability: If a court determines that any clause sentence paragraph subdivision or part of this local law or the application thereof to any person firm or corporation or circumstance is invalid or unconstitutional the court order or judgment shall not affect impair or invalidate the remainder of this local law but shall be confined in its operation to the clause sentence paragraph subdivision or part of this Local Law or in its application to the person individual firm or corporation or circumstance directly involved in the controversy in which such judgment or order shall be rendered. Section 5 Effective Date: This Local Law shall take effect immediately upon filing with the Secretary of State. 26 EXHIBIT 2026-133 Village of Cayuga Heights Police Department ________________________________________________________ Jerry L. Wright Chief of Police In the month of February 2026 the police department received 541 calls for service. In addition to these calls 85 uniform traffic tickets were issued and 1 parking violation was cited. The breakdowns of calls are as follows: One Felony incident of fraud was reported involving unauthorized use of a credit card. This case is pending further investigation. Three misdemeanor complaints were handled. A complaint of fraud was received from an individual stating their mother was the victim of credit card fraud. Upon investigation it was determined that no loss of property had occurred. A second complaint of fraud involved a resident receiving a phone call from someone posing as a homeland security agent. No information was provided to the caller and the complainant was advised to block any further calls from the scam number. Lastly, a theft complaint involving unauthorized use of a credit card was filed. This case is pending further investigation. A complaint of aggravated harassment was received involving text messages between two roommates over owed rent money. The complainant indicated that they were going to make the payment within the next few days. The officer advised the complainant to cease all communication with the roommate until time of payment. No further action was taken. Officers conducted five traffic stops resulting in five misdemeanor vehicle and traffic arrests; three for Suspended Registration and two for Aggravated Unlicensed Operation of a Motor Vehicle 3rd. One penal law violation for disorderly conduct occurred. An incident of disorderly conduct, public urination, was observed by the on-duty officer. The individual was given a verbal warning for the violation and moved along. Three local law violations were handled. One arrest for soliciting without a permit was executed. After investigation of a complaint from January, officers found an individual to be advertising their business door to door without a permit. The business owner was issued a citation as they had been warned previously of the village local law. A noise complaint of loud music was received. The on-duty officer was able to locate where the music was coming from and asked the resident to turn it down. The resident did so and no further complaints were received regarding this matter. A direct call for violation of the dog control law was received from a postal carrier who stated that they were actively being chased by a dog while delivering mail door to door. Upon officers arrival to the reported location, no dog was located. One warrant arrest was executed. The on-duty officer was advised of an active warrant out of the NYSP for a resident of Cayuga Heights. Contact was made with the subject who was then turned over to NYSP for arraignment. A total of eight arrests were made; 1-Officer Executed Warrant, 1-MHY 9.41, 3-VTL Suspended Registration, 2-AUO3rd and 1-LL Soliciting without a License. Eight traffic accidents were investigated, none involved deer. One individual was taken into custody under the Mental Hygiene 9.41 Law. Officers responded to a call for a Welfare Check in which an individual verbalized potential harm to themselves. The individual was transported to a local medical facility for assessment. CHPD officers responded to four calls for service assisting other agencies. There were no calls involving other agencies assisting CHPD officers within the Village. Over the course of the month officers took part in the following training and/or events: On the 2nd and 17th Officers conducted Special Traffic Details focusing on driver compliance of the “Move Over Law”. On the 11th a Commercial Vehicle Safety Inspection Detail took place at the Village DPW Barn. On the 26th Officer Miller attended student interviews at TST BOCES. On the 27th a PTS traffic detail was conducted. The full-time officers worked a total of 31 hours of overtime and the part-time officers worked a total of 65 hours. 27 EXHIBIT 2026-134 Village of Cayuga Heights   Board of Trustees Report  Department of Public Works - Aaron Cowder    March 18, 2026    Street & Sidewalks  We have received all of the allocated orders for the 25-26 winter. We are still hopeful that some of the remaining stock will remain until next winter. We have begun clean-up of streets and will work on roadside restoration once the warm weather is here to stay.   Water System  We will continue to plan for the next round of lead service replacements for spring and summer. We will work with any resident wanting to replace their side of the service, as well as those who are only on the Village side, based on the list from Bolton Point Water. We have reviewed and set a priority list for service replacements for this upcoming year. The plan is to address services that are lead on the Village’s side, including streets, to have other work completed, and any residents who may want to update their service. Sanitation Sewer System  We will, in conjunction with TG Miller, continue to monitor sewage flows in manholes where meters have been installed for I&I tracking. TG Miller is working on their findings report and will soon be giving recommendations for the Village to review. The Village is still awaiting the report from TG Miller. We have been investigating manholes and lines to address and or put on the list of sewer infrastructure work for the future.    I would like to review with the BOTs the possibility of a camera system to aid in the next step of the I&I investigation and repair. We have a quote for a portable system costing $77,256.00. I would like to discuss the possibility of adding it to the FY27 Budget. (Pricing from a 3rd party to camera runs $7700/day.   Beautification  Due to the warmer days, we have seen more brush being placed at the curbs. Please be reminded that if you have leaves, they need to be put into cans for dumping or into leaf bags for recycling.   Culvert Repair  The next culvert to be replaced is the Renwick culvert at Cayuga Heights Road. TG Miller sent out plans for the bid , and they were opened on February 12th. The project was awarded, and MG Miller is working on the pre-construction phase for the Village. Action Items The BOT will need to approve 10-hour workdays for the DPW. The PWC did review and it is warranted to do so for the summer of 2026. Resolution for the Village of Cayuga Heights BOT to approve having the DPW employees be on a 4/10- hour day workweek from the week of Memorial Day through the week of Labor Day 2026 as listed on their Union Contract. 28 February 26, 2026 7494 West Henrietta Road Rush, NY 14543 P: (800) 429-6266 www.cyncon.com follows: Selected Options: Automatic Cable Reel with 300M (1000ft) cable, wireless remote controller, reel mounting frame, cable cleaner for RAX300 mainline reel, emergency stop cable, RX130L Quick Change version crawler with 3 sets of rubber wheels for 6“ to 12“ pipe diameter and integrated lift. RCX90 pan, tilt, zoom camera, Pressurization Kit, and Wincan VX entry license. ROVVERX/SAT Accessories: Wheel Options: Vehicle Builds: Vehicle Build Options: Proposed Total: $ 144,221.94 Thank you for your consideration of this proposal. We look forward to earning your business. Don Lancaster, Territory Manager 29 By signing below, the Buyer confirms acceptance of the terms, specificaitons, pricing and delivery conditions outlined in this order. This acceptance constitutes a binding agreement between the Buyer and Seller. Any modifications or changes must be agreed upon in writing by both parties Signature: Date: Premier Municipal and Truck Equipment Since 1978 Village of Cayuga Heights March 11, 2026 123 Sheldon Rd Ithaca, NY 14850 Cyncon Equipment, Inc. is pleased to provide you with a quote for the following equipment: Description Quote Envirosight Portable Camera System HD System Includes: • VC500 Controller with Vision Report Software • RM200 Manuel Cable Reel 660’ Cable • RX95 Crawler with 3 Sets of Rubber Wheels • PTC50 Pan/Tilt Camera • Pressurization Kit • Wincan VX Entry License Total Delivered to Customer $77,256.00 Thank you for the opportunity to supply your equipment needs. As always, please contact me with any questions. Best regards, Don Lancaster CYNCON Equipment, Inc. 7494 W. Henrietta Rd - Rush, NY 14543 Tel 585.533.2500 | Cell 315.415.5301 | Fax 585.533.2501 dlancaster@cyncon.com | www.cyncon.com 30 EXHIBIT 2026 -135 Clerk's Report: Village of Cayuga Heights Offices Emergency Closing Policy DRAFT 1. Purpose The purpose of this policy is to ensure the safety and well-being of Village of Cayuga Heights employees by establishing clear guidelines for office closures during emergencies or unexpected events that disrupt normal business operations for the Village Clerk's Office. 2. Scope This policy applies to all Village of Cayuga Heights employees, contractors, and visitors at all company offices and facilities. 3. Definition of Emergency An emergency may include, but is not limited to: • Severe weather (e.g., hurricanes, snowstorms, floods) • Natural disasters (e.g., earthquakes, fires) • Public health emergencies • Power outages or utility failures • Security threats or unsafe building conditions • Government-mandated closures • Other unforeseen events that pose a risk to safety or operations 4. Authority to Close the Office The decision to close the office will be made by the Mayor of Cayuga Heights based on safety considerations, local government guidance, and operational feasibility from the Village department heads. 5. Notification Procedures • Employees will be notified of office closures or delayed openings via [email, text message, phone call, internal system, etc.]. • Notifications will be issued as soon as reasonably possible. • Employees are responsible for ensuring their contact information is up to date. • Village Clerk will post notices on the front door of Marcham Hall, update the Village website, and alert community members through local mass communication systems. 6. Work Expectations During Closure 31 • If feasible, employees may be required or permitted to work remotely during an office closure. • Employees unable to work remotely due to the nature of their role or personal circumstances should notify their supervisor as soon as possible. • Department heads will provide guidance regarding work priorities and expectations during the closure period. 7. Pay and Leave • Pay and leave during emergency closures will be handled in accordance with applicable labor laws and Village Policies as stated in the Village E-code under the employee handbook. • Hourly employees will be compensated at their normal rate during designated closing with approval of their department head. 8. Safety Responsibilities • Employees should not attempt to come to the office if conditions are unsafe, even if a closure has not been formally announced. • The Village of Cayuga Heights Department Heads will let staff members know when to return to work. 9. Reopening the Office • The Village of Cayuga Heights will communicate reopening details to the Village Department Heads once conditions are deemed safe. • Employees should follow any safety instructions or phased return plans provided by their supervisors. • Employees and Department Heads should review the Village Emergency Plan for further information. 10. Policy Review This policy will be reviewed periodically and updated as needed to reflect operational changes or legal requirements.