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HomeMy WebLinkAbout12.17.2025 Agenda1 Zoom Link 4118425407 Village of Cayuga Heights Board of Trustees Monthly Meeting December 17, 2025, 7:00 p.m. 1. Call To Order EXHIBIT/PAGE a. Approval of November 19th, 2025, Meeting Minutes 2026 - 096 pgs. 2-23 b. Approval of December 9, 2025, Joint Meeting Minutes 2026 - 097 pgs. 24-34 2. Report of Fire Superintendent Tamborelle: Submitted Report: 2026 - 098 pgs. 35-36 3. Privilege of the Floor: 4. Report of Treasurer Dolch: Submitted Report: 2026 - 099 pgs. 37-38 5. Report of Mayor Woodard a. Public Hearing on Proposed Local Law F of 2025 2026 - 100 pgs. 39-40 b. Cayuga Heights PBA MOU 2026 - 101 pg. 41 c. Article 78 Petition Update d. STR Legislation e. Superintendent of Public Works Job Description Update 2026 - 102 pgs. 42-43 6. Report of the Trustees: 7. Report of Superintendent of Public Works Cross: 8. Report of Police Chief Wright: Submitted Report: 2026 - 103 pg. 44 9. Report of Assistant Superintendent of Public Works Cowder: 2026 - 104 pg. 45 10. Report of Clerk Walker: Submitted Report: 2026 - 105 pg. 46 11. Report of Attorney Shah: 12. Adjournment 2 EXHIBIT 2026-096 Present: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton; Fire Superintendent Tamborelle, Police Chief Wright, Superintendent of Public Works Cross, Assistant Superintendent of Public Works Cowder; Village Attorney Shah; Village Clerk Walker. 1. Call to Order: Mayor Woodard calls the meeting to order at 7:01 p.m. 2a. Approval of the October 15, 2025 Board Meeting Minutes (Exhibit 2026-085) Resolution: 9912 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves October 15, 2025, Board Meeting Minutes as presented. Motion: Trustee Hubbell Second: Trustee Biloski Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, and Robinson Nays: none Abstentions: none Motion Carried 3. Report of Fire Superintendent Tamborelle: Submitted Report (Exhibit 2026-086) •Fire Superintendent Tamborelle states that recruit training went really well. We started with ten, and by the second day, we were down to nine. •Fire Superintendent Tamborelle states that the station is going through a fire station clean out with the “duty crew” program, which is aimed at members to commit to an overnight at the station with some responsibilities. •Fire Superintendent Tamborelle states that he has finished a portion of New York State Code training. •Trustee Biloski asks, when you complete your training in January, will you still be required to have someone sign off on your fire inspections? •Assistant Superintendent of Public Works Cowder states that, technically, the way Village law is worded, he would still have to have the Superintendent of Public Works sign off. We are covered under New York State law, but it's just the way our law is written. 3. Privilege of the Floor: No members of the Public wish to speak. 3 4. Report of Treasurer Dolch: Submitted Report (Exhibit 2026-060) •Treasurer Dolch states that the October bank-to-book reconciliations are complete and have been signed off by Trustee Rennekamp. •Treasurer Dolch states that the Village Audit by INSERO is almost complete. •Treasurer Dolch states that she has some budget adjustments to account for the increase in fire personnel. She is asking to move $25,386 from Contingency to portions of accounts A1991.400, A3410.100, A3620.100, A9015.800, A9060.800F, A9060.800N, A9060.811F, and A9060.811. Resolution: 9913 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves moving $25,386 from Contingency to accounts A1991.400, A3410.100, A3620.100, A9015.800, A9060.800F, A9060.800N, A9060.811F, and A9060.811. Motion: Trustee Biloski Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none •Mayor Woodard states that some of this shortfall is because we did not budget for the fire inspector, which would have represented $17,000 for this fiscal year. Motion Carried Approval of Abstract 6: Resolution: 9914 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves Abstract # 3 for FYE 2026, consisting of TA vouchers 40-47 in the amount of $16,646.08 and Consolidated Fund vouchers 354- 430 in the amount of $819,302.63, and the Treasurer is instructed to make payments thereon. Motion: Trustee Rennekamp Second: Trustee Conway Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried •Mayor Woodard states that she would like Treasurer Dolch to add the solar panel energy savings to her monthly report. •Mayor Woodard states that it is her understanding that NYSEG will be giving the Village a monthly report and payment. 4 •Clerk Walker states he has not seen any payments but will look into the accounts next week. 5. Report of Mayor Woodard: a. Public Hearing on Proposed Local Law E of the year 2025: Mayor Woodard opens the Public Hearing at 7:14 p.m. Mayor Woodard closes the Public Hearing at 7:14 p.m. •Village Forester Cowett states the only change from last month on the proposed local law was to allow for two calendar weeks of removal versus one calendar week as previously proposed. Resolution: 9915 VILLAGE OF CAYUGA HEIGHTS PROPOSED LOCAL LAW E OF THE YEAR 2025 A LOCAL LAW TO AMEND THE VILLAGE OF CAYUGA HEIGHTS CODE CHAPTER 248, “STREET TREES AND SHRUBS,” SECTION 248-12, “UTILITIES” PROVISIONS Be it enacted by the Board of Trustees of the Village of Cayuga Heights (the “Village”) as follows: SECTION I : PURPOSE AND INTENT The Village's Board of Trustees has found that in cases where a utility company and/or its contractors leave behind wood after cutting, pruning, and removing trees and shrubs in the Village's public street right-of-way and on private properties, the Village Code is silent as to whose responsibility it is to remove said wood pursuant to Chapter 248 thereof. Further, the Village Board has determined that Section 248-12 should be amended to provide utility companies and any contractors employed thereunder with clear directives to remove the aforementioned wood in such cases. The purpose of this Local Law is to modify the text of Village Code Chapter 248, Section 248-12 as stated below. SECTION II AUTHORITY This Local Law is enacted pursuant to the grant of powers to local governments provided in Section 10 of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provision of the New York State Constitution and not inconsistent with any general law relating to its property, affairs, government or other subjects provided for in said Section 10 of the Municipal Home Rule Law. SECTION III AMENDMENT OF VILLAGE CODE CHAPTER 248, “STREET TREES AND SHRUBS,” SECTION 248-12, “UTILITIES” Section 248-12 of Chapter 248, “Street Trees and Shrubs,” of the Village Code, is hereby amended by adding a new paragraph (B) to read as follows: (A) If trees or shrubs are interfering with utilities, including, but not limited to, overhead utility wires, it is the responsibility of the appropriate utility company to correct the situation. Prior to commencing any action pursuant to this § 248-12, the appropriate utility company shall give the Village Forester written notice of at least 10 business days. 5 (B) If a utility removes all or part of any tree or shrub interfering with the utilities, whether said tree or shrub is located within the Village’s public street right-of-way or on private property, the utility shall remove and dispose of all wood or, if a contractor is employed by the utility to remove all or part of any tree or shrub, the contractor shall remove and dispose of all wood within one (1) calendar week of removal, unless (a) the Village or property owner on whose property the tree or shrub is located requests that the wood be left behind or (b) it is arranged to be left behind pursuant to prior agreement between the utility and the Village or property owner. SECTION IV SUPERSEDING EFFECT All Local Laws, Articles, resolutions, rules, regulations, and other enactments of the Village of Cayuga Heights in conflict with the provisions of this Local Law are hereby superseded to the extent necessary to give this Local Law full force and effect. Without limiting the foregoing, to any extent that the terms of Chapter 248 of the Village Code are deemed to be in conflict with the requirements of this Local Law, the terms of this Local Law shall govern and control. SECTION V PARTIAL INVALIDITY In the event that any portion of this Local Law is declared invalid by a court of competent jurisdiction, the validity of the remaining portions shall not be affected by such declaration of invalidity. SECTION VI EFFECTIVE DATE This Local Law shall be effective immediately upon filing in the office of the New York State Secretary of State, except that it shall be effective from the date of its service as against a person served with a copy thereof, certified by the Village Clerk, and showing the date of its passage and entry in the Minutes of the Village Board of Trustees. BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees adopts Proposed Local Law E of the year 2025 as Local Law 5 of the year 2025. Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried b. Schedule a Public Hearing on Proposed Local Law F of the year 2025: •Mayor Woodard states that this proposed local law will modify the text of the Village code to include hobbies as an allowed use. •Trustees Rennekamp and Salton ask if there was a reason for making this change. •Mayor Woodard states that the way our laws read, if a use is not mentioned, then the action or use is prohibited. We now recognize that people can have a hobby at home, and it needs to be named as an allowed use. 6 VILLAGE OF CAYUGA HEIGHTS DRAFT PROPOSED LOCAL LAW F OF THE YEAR 2025 A LOCAL LAW TO AMEND THE VILLAGE OF CAYUGA HEIGHTS CODE CHAPTER 305, “ZONING,” ARTICLE III, “TERMINOLOGY,” SECTION 305-5, “DEFINITIONS” AND ARTICLE V, “RESIDENCE ZONE,” SECTION 305-16(H), “PERMITTED PRINCIPAL USES” PROVISIONS Be it enacted by the Board of Trustees of the Village of Cayuga Heights (the “Village”) as follows: SECTION I PURPOSE AND INTENT The Village's Board of Trustees has found that the Village Code, as currently drafted, prohibits many lawful, non- commercial activities or "hobbies" of Village residents/occupants due to their not being enumerated as a permitted principal use within residence zones. Further, the Village Board has determined that Section 305-5 and Section 305- 16(H) should be amended to resolve the apparent conflict between the current Zoning Law and the aforesaid hobbies. The purpose of this Local Law is to modify the text of Village Code Chapter 305, Article III, Section 305-5 and Article V, Section 305-16(H) as stated below. SECTION II AUTHORITY This Local Law is enacted pursuant to the grant of powers to local governments provided in Section 10 of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provision of the New York State Constitution and not inconsistent with any general law relating to its property, affairs, government or other subjects provided for in said Section 10 of the Municipal Home Rule Law. SECTION III AMENDMENT OF VILLAGE CODE CHAPTER 305, “ZONING,” ARTICLE III, “TERMINOLOGY,” SECTION 305-5, “DEFINITIONS” Section 305-5 of Chapter 305 of Article III, “Terminology,” of the Zoning Law of the Village Code is hereby amended to add the following definition: HOBBY — A pursuit or activity engaged in one’s leisure time for personal pleasure, not as second employment or as a commercial enterprise. SECTION IV AMENDMENT OF VILLAGE CODE CHAPTER 305, “ZONING,” ARTICLE V, “RESIDENCE ZONE,” SECTION 305-16(H), “PRINCIPAL PERMITTED USES” Section 305-16(H) of Chapter 305 of Article V, “Residence Zone,” of the Zoning Law of the Village Code, is hereby deleted in its entirety and replaced with the following: (H) Activities of an occupant/resident engaging in a hobby, including but not limited to home gardening, woodworking, etc., such that the products of that hobby are primarily for use by that occupant/resident and his or her family or occupants of the dwelling and not for commercial purposes; SECTION V SUPERSEDING EFFECT 7 All Local Laws, Articles, resolutions, rules, regulations, and other enactments of the Village of Cayuga Heights in conflict with the provisions of this Local Law are hereby superseded to the extent necessary to give this Local Law full force and effect. Without limiting the foregoing, to any extent that the terms of the Zoning Law are deemed to be in conflict with the requirements of this Local Law, the terms of this Local Law shall govern and control. SECTION VI PARTIAL INVALIDITY In the event that any portion of this Local Law is declared invalid by a court of competent jurisdiction, the validity of the remaining portions shall not be affected by such declaration of invalidity. SECTION VII EFFECTIVE DATE This Local Law shall be effective immediately upon filing in the office of the New York State Secretary of State, except that it shall be effective from the date of its service as against a person served with a copy thereof, certified by the Village Clerk, and showing the date of its passage and entry in the Minutes of the Village Board of Trustees. Resolution: 9916 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees does hereby schedule a Public Hearing on Proposed Local Law F of the year 2025 – Hobbies as allowed use on December 17, 2025, at 7:10 p.m. Motion: Trustee Robinson Second: Trustee Salton Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none c. Upland Heights Planned Development Zone Public Hearing: •Mayor Woodard states that last month's joint meeting was beneficial, and she would like to schedule another meeting as a Public Hearing and discuss the New York State Environmental Quality Review Act (SEQRA). Resolution: 9917 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees does hereby schedule a Joint Meeting with the Village Planning Board and a Public Hearing on the Upland Heights PDZ and SEQRA on December 9, 2025, at 7:00 p.m. Motion: Trustee Biloski Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried 8 d. Group of Six Update: •Mayor Woodard states that we continue to discuss capacity at the Village Wastewater Treatment Plant. We also discussed the recent NYSDEC response letter to the Ithaca Area Wastewater Treatment Facility (IAWWTF) and ammonia levels. •Mayor Woodard states that we continue to monitor our levels monthly, and we do not have any issues with ammonia. •Mayor Woodard states that Joe Slater from the IAWWTF made the comments that, at some point, we should consider becoming a regional facility where all municipalities would bear the burden of operations and financial costs. •Mayor Woodard states that we have no interest in moving forward with that idea. •Trustee Robinson states that one of the reasons our plant levels are so low is the fact that gravity helps move sewage down to the plant easily. The IAWWTF does not have that luxury; there are a lot of pump stations, and ammonia settles in the lines. e. T.G. Miller Water Infrastructure Report and Presentation. Link •Mayor Woodard states that D. Herrick and D. Harner are here via Zoom to provide information to the Board on the proposed Village Water Infrastructure capital project, which, as proposed, would cost seven million dollars. •T.G. Miller's D. Herrick states that they have put together an in-depth proposal to address either water limitation for fire protection, water line breaks, and the aging water infrastructure in general. •T.G. Miller's D. Herrick states that this report has been submitted on the Village's behalf to NYS Environmental Facilities Corporation for inclusion in their intended use plan, which makes it eligible for bonding or grants. •T.G. Miller's D. Harner states that this proposal shows several options or phases that should be focused on first. One key component would be the Villages pressure reduction valve stations (PRVS). •Assistant Superintendent of Public Works Cowder states that it might be good to mention to the Board some of your findings on the age of our water system. •T.G. Miller's D. Harner states that there is approximately one hundred thousand linear feet of water lines in the Village. About sixty-four percent of that is sixty-five years or older. •Trustee Conway states that he needs some clarification on the total number of feet as mentioned in the Village Engineer's Cross email that went out today. •Village Engineer Cross states that those numbers represent the number of feet of pipe replacement associated with the initial scope of services cost from T. G. Miller. •Trustee Salton asks for clarification on the modeling used to create the report that is being presented tonight. •T.G. Miller’s D. Harner states that this information was based on the extensive fire flow analysis that was done for the Village several years ago. 9 •T.G. Miller's D. Herrick adds that some of this data and recommendations are due to concerns of the PRV’s location, and confined space issues that are below grade. Metering might be a benefit to the whole service. •Trustee Salton states that the maintenance and repair of those PRVs and RVs are included in the overall cost that you provided. •T.G. Miller's D. Herrick states that they are not in the cost model because the Village has not finalized financial assistance from Bolton Point for this work. •Trustee Hubbell states that he would like to know what the priority would be: replace the pipe or the PRV stations. •T.G. Miller's D. Herrick states that it really has to be a decision for the Board. There could be a tradeoff depending on what the Village feels is a priority. •Trustee Robinson states that at the joint meeting with Bolton Point, it was a request from Bolton Point to address the PRV stations. We do not see any issues with them now, so he would favor spending more time on pipe replacement. •Assistant Superintendent of Public Works Cowder states that inside the PRV station, there are two pipes; the smaller pipes have been replaced, and it is the larger ones that are older and harder to replace, given the location of the PRV below grade. •Village Engineer Cross states that the Board will need to approve a proposal for T.G. Miller to move forward with one of the phases presented, which is roughly two million dollars. •T.G. Miller's D. Herrick states we can work with the Village on any of the three proposed phases. Financing the construction will determine how much money this will cost. •Trustee Conway asks what kind of timeline we are considering. •T.G. Miller's D. Herrick states we will need at least nineteen weeks to provide an updated cost estimate. At that point, the Village could approach the financing aspect of construction. The construction period would run between twelve and eighteen months. •Fire Superintendent Tamborelle states that some of the hydrant flows are very low. The 2006 study helped us identify and fix those areas in the lower Village; now the upper Village is in the same situation. From a fire protection standpoint, as much of the project in the worst areas could get underway, the better for us all. •T.G. Miller's D. Herrick states there was a high priority for getting this information in front of the Board. The maps reflect those problem areas where hydrant flows are concerned. •Trustee Robinson states that if we do make these changes before working on the PRV stations, will that cause more issues, or are they unrelated? •T.G. Miller's D. Herrick states that the short answer is no, there would not be any cause for concern. •Trustee Salton states that you have analyzed the fire hydrants and flows in the Village, and do you think there are any parts of this analysis that you did not have or are missing with regard to fire protection flows? 10 •T.G. Miller's D. Herrick states that age is the underlying factor. They may not have flow issues, but because of age, they will become an increased liability for breaks. •Assistant Superintendent of Public Works Cowder states that there were multiple factors, like pipe size, age, length, and distance from hydrants. •Mayor Woodard states that we will need to pass a resolution to accept this report and sign the contract for the scope of services for the Village Water Infrastructure Capital Improvement Project. Resolution: 9918 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Mayor Woodard to sign the T.G. Miller Village Water Infrastructure Capital Improvement Project phase one, as presented and with the final approval from the Village Attorney. Motion: Trustee Hubbell Second: Trustee Conway Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried •Mayor Woodard states that we will also need to pass a resolution for the scope of services for phase one of the Village Water Infrastructure Capital Improvement Project. Resolution: 9919 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves phase one, which will consist of pipe replacement only for the Village Water Infrastructure Capital Improvement Project as presented by T.G. Miller. Motion: Trustee Robinson Second: Trustee Hubbell Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried f. SEQR for Cayuga Heights Road Sidewalk: •Village Engineer Cross states that the sidewalk project is currently being reviewed by NYSDOT. As part of this process, the Village Board is to accept itself as the lead agency and conduct an SEQR review. •Village Engineer Cross states that there is no impact for the Village submitting GML239 to the County for review. 11 •Village Engineer Cross states that the Board will review part one and part two assessment form and supply resolutions supporting their findings as no significant environmental impacts. •Trustee Salton states that the form states that lake sturgeons are listed as a species affected by this project. •Village Engineer Cross states that it has been on every NYSDEC SEQR form we have seen. •Trustee Rennekamp states that lake sturgeon spawn in the streams and creeks. Therefore, listing lake sturgeons is correct. •The Village Board reviews all of part one questions: 12 13 14 15 16 17 Resolution: 9920 RESOLUTION WITH REFERENCE TO THE PROPOSED 18 VILLAGE OF CAYUGA HEIGHTS, TOMPKINS COUNTY, NY CAYUGA HEIGHTS ROAD SIDEWALK CONNECTIONS STATE ENVIRONMENTAL QUALITY REVIEW ACT (SEQRA) LEAD AGENCY ESTABLISHMENT WHEREAS, the Village of Cayuga Heights (hereinafter the “Village”) proposes to undertake the construction of a sidewalk on Cayuga Heights Road (collectively, the “Project”); and WHEREAS, the existing roadway shoulder is narrow to safely accommodate pedestrians; and WHEREAS, the proposed improvements consist of the installation of a new sidewalk; and WHEREAS, various regulatory, funding, and public approvals will be needed in the planning and development of the proposed improvement project: NOW, THEREFORE, LET IT BE RESOLVED THAT: 1. The Village Board of the Village of Cayuga Heights determines pursuant to Article 8 of the Environmental Conservation Law and the regulations contained in 6 NYCRR Part 617, hereafter called SEQRA, that the proposed project is an Unlisted Action under SEQRA Section 617.4 and 617.5, and therefore a Short Environmental Assessment Form (SEAF) must be prepared. 2. The Village Board declares its intent to establish itself as Lead Agency in the coordinated review of this action. 3. The Village Mayor or agent of the Village shall notify all Involved Agencies of the Village’s intention to designate itself Lead Agency. 4. A coordinated review will be performed. 5. This resolution shall take effect immediately. Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Resolution: 9921 STATE ENVIRONMENTAL QUALITY REVIEW ACT RESOLUTION REGARDING VILLAGE OF CAYUGA HEIGHTS CAYUGA HEIGHTS ROAD SIDEWALK CONNECTIONS WHEREAS, the Village of Cayuga Heights (hereinafter the “Village”) maintains the local roads and associated 19 structures; and WHEREAS, the Village is proposing to install a new sidewalk on Cayuga Heights Road (collectively, the “Project”); and WHEREAS, the Village is obligated under SEQRA and corresponding regulations to review the Project, and if necessary, undertake a review of the potential environmental impacts associated with the Project before undertaking the same; and WHEREAS, the Village is the appropriate agency to be the Lead Agency to undertake the project review under SEQRA; and WHEREAS, based upon an examination of 6 NYCRR § 617.4 and § 617.5, the Village classified the Project as an Unlisted Action. A Short Environmental Assessment Form was prepared for the Project, and pursuant to 6 NYCRR § 617.6(b), a coordinated review was undertaken by the Village, and no objections were received regarding the Village serving as Lead Agency. NOW, THEREFORE, BE IT: RESOLVED, that the Village Board hereby makes the following findings: The Project consists of the installation of new concrete curb and sidewalk along Cayuga Heights Road, from Devon Road to Berkshire Road, that will meet current design requirements. IT IS FURTHER RESOLVED, that: The Village Board hereby designated itself Lead Agency pursuant to 6 NYCRR § 617.6(b)(2) and § 617.6(b)(3) with respect to the Project. IT IS FURTHER RESOLVED, that: Based upon an examination of the components of the Project, the Short Environmental Assessment Form, and the criteria contained in 6 NYCRR § 617.7(c), and based upon its knowledge of the areas including and surrounding the Project site, and discussions with professionals retained by the Village, the Village Board, as Lead Agency, hereby makes the following determinations with respect to the Project pursuant to SEQRA: A. The Project constitutes an “Unlisted Action.” B. Based upon review by the Village Board of the Short Environmental Assessment Form, any input provided by other involved agencies, and other necessary criteria set forth in SEQRA, the Village Board hereby finds and determines that the Project will result in no significant impacts and, therefore, (a) the action is not one which "may include the potential for at least one significant adverse environmental impact," (b) "there will be no significant adverse environmental impacts," and (c) no "environmental impact statement" need be prepared, as such quoted terms are defined in SEQRA. This determination constitutes a Negative Declaration for purposes of SEQRA, and it has been prepared in accordance with Article 8 of the Environmental Conservation Law. C. A copy of this resolution, together with notice of Negative Declaration, shall be placed on file in the office of the Village Clerk where the same shall be available for public inspection during business hours and such notice of Negative Declaration shall be filed in such offices, posted in such places and published in such manner as shall be necessary to conform to the requirements of SEQRA. BE IT FURTHER RESOLVED that this resolution shall take effect immediately. 20 Motion: Trustee Biloski Second: Trustee Rennekamp Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried 6. Report of the Trustees: a. Village Public Works Committee Update: •Trustee Robinson states that we are still waiting for the New York State Department of Transportation (NYSDOT) to approve the engineering plans. •Trustee Robinson states that the federal shutdown has delayed things at the state level. •Trustee Robinson states that the Renwick Brook Culvert Pipe project bid documents will be ready by January 2026. b. Village Wastewater Committee Update: •Trustee Robinson states that we are still waiting for the New York State Department of Environmental Conservation (NYSDEC) State Pollutant Discharge Elimination System SPDES Permit. •Trustee Robinson states that there will be an open house tour tomorrow. •Trustee Robinson states that the last phase of the plant upgrades is almost complete. c. Administrative Village Committee Update: •Trustee Rennekamp states that everyone should have received the annual newsletter in the mail by now. •Trustee Rennekamp states that we talked about Cornell’s Design Connect Program, in connection with different urban planning. We used some of the survey responses from the Village Comprehensive Plan Survey related to the shopping center at Community Corners. d. Village Finance Committee Update: •Trustee Rennekamp states that we discussed keeping an eye on the funding opportunities related to water infrastructure that we just talked about. •Trustee Rennekamp states that we reviewed year-to-date numbers, including sales tax. We briefly talked about the upcoming budget process and changes to that as we get closer. e. Village Human Resources Committee Update: •Trustee Biloski states that the Superintendent of Public Works position has been posted with several agencies. We will 21 be moving forward with a national civil engineering employment recruitment for three months as well. •Trustee Biloski states that annual performance reviews are underway. f. Village Public Safety Committee Update: •Trustee Conway states that G. Tamborelle was absent since he is attending code classes. On the police side of this committee, we talked about the new officer and how things will move forward. Budget implications were discussed with this change and the savings moving forward. •Trustee Biloski asks if the grant champs will be offering free services for the Village Fire Department. •Police Chief Wright states that he can check with them on the specifics related to the fire department. g. Greater Tompkins County Municipal Health Insurance Consortium: •Trustee Salton states that the health consortium is finding more and more municipalities moving to the high-deductible plans, which results in an income loss of around six million dollars in premiums. This has a direct effect on premium collections, and budgets are built on this model. •Trustee Salton states the Consortium is also looking into a hybrid gold and silver plan. •Village Clerk Walker states that the design committee was presented with an overview of these new plans. Excellus will have to accept the plan first before anything can be offered. Look for this in 2027. h. Cayuga Lanke Watershed Intermunicipal Organization Committee: •Trustee Hubbell states that the committee is working on the moratorium on the former Millican Station and the future uses. 7. Report of Superintendent of Public Works Cross: •Superintendent of Public Works Cross states that he has begun to reach out to the property owners that we will need an easement for this project. Collecting signatures will be the next thing he will be working on. 8. Report of Police Chief Wright: Submitted Report (Exhibit 2026-092) •Chief Wright states that for the first time in four years, he was able to put together a staffing schedule that didn’t put any strain on the part-time officers. In fact, he only had to put out five total shifts for the part-time officers. •Chief Wright states that we were also able to double up shifts, which will allow for special requests for time off. •Chief Wright states that the department completed more commercial vehicle traffic stops, which continues to be productive. •Mayor Woodard states that she noticed that there were two accidents involving deer. Did anyone get hurt? •Chief Wright states that no one got hurt. In general, five accidents for the month is higher than normal. 22 9. Report of Assistant Superintendent of Public Works Cowder: Submitted Report (Exhibit 2026-093) •Assistant Superintendent of Public Works Cowder states that he will be taking next year's code classes ahead of time since there will be some changes. •Assistant Superintendent of Public Works Cowder states that the surplus from the 2015 GU532 Mack dump truck and plows sold at auction for more than anticipated, in the amount of $47,200. •Mayor Woodard asks if anyone has complained about the noise the new leaf blower makes. •Assistant Superintendent of Public Works Cowder states that this unit is actually quieter than the old machine. They have not received any complaints. 10. Report of Clerk Walker: •Clerk Walker states that tonight he needs the Board to move the resolution to relevy all outstanding property tax bills to the county. Resolution: 9922 I, Jeffrey D. Walker, the duly appointed and qualified Village Clerk of the Village of Cayuga Heights, New York, do hereby certify that the following Resolution # was adopted at the November 19, 2025 Board Meeting and is incorporated in the original minutes of said meeting and is on file and of record, and that said resolution has not been altered, amended or revoked and is in full force and effect. Resolution: WHEREAS, Diligent efforts to collect unpaid taxes by the Village of Cayuga Heights of the Town of Ithaca in the County of Tompkins have been made; and WHEREAS, the Collector of Taxes has certified a list consisting of the taxes remaining unpaid upon the Village Tax Roll; and WHEREAS, Pursuant to the Real Property Tax Law of the State of New York, Section 1442, an alternative method for the collection of delinquent village taxes exists. NOW, THEREFORE, BE IT RESOLVED THAT: The Board of Trustees requests the collection of delinquent Village of Cayuga Heights real property tax in the amount of $34,427.42 on (13) properties with $2,754.20 in penalties, totaling $37,181.62 to be submitted to Tompkins County. Motion: Trustee Biloski Second: Trustee Conway Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried 23 •Mayor Woodard states the last page has an update on our newly installed solar panels at the Village Wastewater Treatment Plant. •Mayor Woodard states that we installed a separate meter that tracks the solar energy that is sent directly back to the grid. 11. Report of Attorney O. Shah: •Village Attorney Shah states that he would request the Board go into Executive Session for pending legal matters. 12. Executive Session: Resolution: 9923 WHEREAS: The NYS Open Meeting Law §105 prescribes matters for which a public body may conduct an executive session; and, WHEREAS: Upon a majority vote of its total membership, taken in an open meeting under a motion identifying the general area or areas of the subject or subjects to be considered; and, WHEREAS: The conduct of an executive session for these enumerated purposes only, provided, however, that no action by formal vote shall be taken to appropriate public money: THEREFORE, BE IT RESOLVED THAT An Executive Session of the Village of Cayuga Heights Board of Trustees is conducted for subsection (D) discussions regarding proposed, pending, or current litigation. Motion: Trustee Salton Second: Trustee Hubbell Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Resolution: 9924 BE IT RESOLVED THAT the Village Board of Trustees exit an Executive Session and return to an open meeting. Motion: Trustee Robinson Second: Trustee Salton Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried 14. Adjournment: Mayor Woodard adjourns the meeting at 10:01 p.m. 24 EXHIBIT 2026-097 Present: Mayor Woodard; Trustees: Conway, Hubbell, Rennekamp, Robinson, and Salton; Planning Board Chair Cowett; Planning Board Members: Johnston, McMurry, Quaroni, and Segelken; Superintendent of Public Works Cross; Village Attorney Shah; Village Clerk Walker. 1. Call to Order: Mayor Woodard calls the meeting to order at 7:01 p.m. •Mayor Woodard states that she will turn the meeting over to Village Planning Board Chair Cowett to conduct SEQR. •Planning Board Chair Cowett states that the applicant has provided the SEQR short form part one, but we will also need to discuss parts two and three. •Mayor Woodard states that we will first need to approve the meeting minutes from the November 12, 2025, Joint meeting. Resolution: 9922 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the November 12, 2025, Board Meeting Minutes as presented. Motion: Trustee Biloski Second: Trustee Conway Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, and Robinson Nays: none Abstentions: Salton Motion Carried 2. Privilege of the Floor: •Mayor Woodard states that we will open the Public Hearing since most members of the public are here to speak to this project. •Mayor Woodard opens the Public Hearing at 7:05 p.m. Village resident Curt Ashman of 398 E. Upland states that he has been involved in discussions about this property since 2007. Village resident C. Ashman states that he is still not in favor of the project; he is concerned about the environment and 25 character of the neighborhood, and most of all, the effects of water flowing from this property. Village resident C. Ashman states that he also has not heard of anyone publicly stating they are in favor of this project. If the Boards are aware of anything, we would like to know. •Mayor Woodard states that she has not heard from anyone. It seems to be the case that those who are against it speak up, and those who don’t care or think it is fine do not express themselves. •Trustee Salton states that the people he spoke to when he first ran for Trustee informed him that the community corners are a bit tired. It has old shops and restaurants. •Trustee Salton states that when we were discussing the Village Comprehensive Plan, there was a discussion to expand the commercial zone, which included this exact property. It did not happen, but it doesn’t change the fact that we have a responsibility to carefully consider any project that comes before us. •Planning Board member Johnston states that there was an interesting article in the press on how the county has fallen quite short on housing goals. Particularly on smaller-sized single-family units. https://ithacavoice.org/2025/12/tompkins-falls-short-on-most-of-its-housing-goals/ Village resident J. Barr of 3 Triphammer Lane states that the traffic on E. Upland Rd. is terrible. People speed and do not obey the signage. She has had issues with water drainage associated with E. Upland Rd. Village resident J. Barr states that putting a condo project in is only going to add to the traffic. Village resident C. Ashman states that he is in favor of development as long as it is within the guidelines set. •Planning Board Chair Cowett states that the applicant has already completed Part 1 of the Short Environmental Assessment Form and submitted it to the Board of Trustees. •The Board discussed the project in relation to the State Environmental Quality Review Act (SEQRA) and reviewed the applicant’s responses to the questions in Part 1 of the SEQRA short form read by Planning Board Chair F. Cowett. •The Board accepted the majority of the applicant’s responses and made the following comments and corrections: o Corrected the Brief Description of Proposed Action to read “a 6.12-acre site adjacent to the Corners Community Shopping Center.” o Added "Forest" to land uses that occur on, are adjoining, or near the proposed action in Question 4, due to the treed area in the southern part of the site adjacent to Lowell Place. o Noted in Question 5a that townhouses are not an allowed use under current zoning regulations; o Noted in Question 5b that Objectives EC1.3, HO1.1, and HO1.2 of the Village’s Comprehensive Plan advocated re-invigorating the Community Corners area as the economic and social hub of the Village, 26 updating zoning regulations to meet Village needs, and encouraging residential development in the Community Corners area; o Agreed that Question 6 should be answered Yes because the site of the proposed project is adjacent to Carriage House Apartments and the Corners Community Shopping Center. o Agreed in Question 8a that the proposed action will not result in a substantial increase in traffic because it would be unlikely to generate 100 peak-hour vehicle trips; o Confirmed with the applicant in Question 9 that the proposed action will meet NYS energy code requirements; o Added a comment in Question 13 that the wetland on site has been designated by the NYSDEC as a wetland of unusual importance because it is located within a 2020 US Census Designated Urban Area o Added “Forest” to habitat types occurring on the project site in Question 14; o Corrected Question 17b from No to Yes because, per Code Enforcement Officer B. Cross, the stormwater containment system planned for the site will discharge stormwater into the Village’s stormwater system under certain circumstances, such as an intense precipitation event. o Agreed that Question 18, after some discussion as to the precise meaning of the question, should be answered No, in part because the proposed stormwater containment system is intended for detention and not retention; and o Noted in Question 19 that, while the site is not the location of an active or closed solid waste management facility, it was filled with excavated soil from the original construction of the Corners Community Shopping Center. 27 28 29 30 •The Board moved on to the SEQR questions in Part 2 of the SEQRA short form read by Planning Board Chair F. Cowett. •The Board found for questions 1 through 11 that the project would have no environmental impact or the environmental impact of the project would be small, and made the following comments: o Noted in Question 1 that the proposed action is consistent with the Village’s Comprehensive Plan, but conflicts with existing zoning, although zoning also allows the creation of a Planned Development Zone to remedy those conflicts; o Noted in Question 2 that 0.51 acres of the site, which is currently undeveloped, will be developed intensively, but the remainder of the 6.13-acre site will not be developed, and that the overall environmental impact of the project on the entire site will be small. 31 o Noted in Question 3 that the project, which is residential in character, occupies a transition zone between single-family residences and commercial and apartment residential development, and that the impact on the character or quality of the existing community will be small. o Noted in Question 9 that the project does not disturb the one hundred foot buffer of the wetlands, but driveway access to East Upland Road will impinge on the double row of mature evergreen trees along East Upland which provide a buffer for the single family residences located there, and minimizing the loss of trees should be prioritized so that any adverse change to natural resources will be small; o Noted in Question 10 that there have been flooding issues on East Upland Road impacting the residences located there, and the applicant should work with the Village to minimize the potential for any stormwater-related impacts associated with the project; and o Noted in Question 11, the potential for light trespass from a previously undeveloped site to the neighboring residences on East Upland Road, which the applicant can mitigate through Dark Sky- compliant exterior lighting. 32 33 34 Resolution: 9923 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees has determined, based on the information and analysis of the findings in the Short Environmental Assessment Form Parts 1-3, that the proposed action will not result in any significant adverse environmental impact. Motion: Trustee Robinson Second: Trustee Salton Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried •Mayor Woodard closes the Public Hearing at 8:32 p.m. •B. Cross states that the next step is for the developer to submit a draft PDZ language for this project. •Mayor Woodard adjourns the meeting at 8:32 p.m. 35 EXHIBIT 2026-098 December 16, 2025 Honorable Linda Woodard Board of Trustees Village of Cayuga Heights Monthly Report November 2025 November saw another noticeable increase in activity for the Cayuga Heights Fire Department, with members responding to a total of 67 calls for service. Of these calls, 38 occurred within the Village of Cayuga Heights, 25 took place in the Town of Ithaca, and 4 were mutual aid requests. The incidents included 39 EMS calls and 25 fire responses. While it was a busy month, the calls themselves were largely routine. We continue to run a significant number of EMS calls to a few repeat locations, which remains an operational pattern. Training in November offered a good variety of opportunities for members of all levels. Lieutenant Pierce and Lieutenant Regan led two excellent EMS trainings, including a session on airway management for both ALS and BLS providers. Airway control is the first step taught to all EMS personnel, and although many situations only require head positioning to open the airway, we also reviewed the various adjunct devices available to maintain patency and assist with ventilation. For our newer members, we held an introductory EMS session focused on basic response concepts and call scenarios. This training ensures that new members can contribute safely and effectively on EMS incidents. Both EMS sessions were well attended and beneficial. Members also participated in a Denver Drill evolution, which teaches the removal of an incapacitated firefighter through a window and down a ladder. This is a physically demanding skill that requires a coordinated effort to lift a fully geared firefighter over a windowsill onto a ladder, followed by a controlled descent to the ground. We finished the month with a Checklist Party geared toward newer members. Many required skills—such as hose loading or handline advancement—cannot be performed alone, and this session allowed recruits to practice and complete those tasks with proper support. Looking ahead, we have scheduled a CPR instructor class with Mike Keegan for January 8th. Several members plan to attend, and I will be taking the course as well, with the goal of offering community CPR classes at the station several times per year. On the administrative side, both Fire Council and the Fire Company amended their bylaws in November to reflect the change in the Fire Chief and Superintendent’s status. These proposed amendments were presented to the membership at the Company meeting and at the Fire Council meeting on December 7th, where both passed with full approval. I also attended the Town of Ithaca Board meeting in November to provide my annual report on the state of the department and to explain the change in the role. The Board responded positively to the update. We continue to make progress on the bunker kitchen renovation. We have remained in contact with Quick Construction, who had initially hoped to begin the project in mid-December. Due to unfinished fall projects, he has adjusted the expected start date to late January. We plan to meet in late December to finalize the cabinet layout so that materials can be ordered at that time. I also spoke with the national sales representative from E-One regarding the status of our new engine. We were informed that delivery has now been pushed to October, moving the truck squarely into the FY 26/27 budget cycle. I expressed my displeasure with this delay and requested written confirmation of the new timeline, along with a commitment from E-One to hold to it. Our recruits continue to perform very well. Several have already completed their entire probationary checklist and are now cleared as exterior firefighters. We expect all recruits to meet the December 20th deadline for their first round of sign-offs, and they are looking ahead to completing their BEFO class requirement in the spring. Their motivation and engagement remain strong. As we move into December, we are preparing for the annual period of reduced staffing due to college breaks. While our department benefits greatly from strong college membership throughout most of the year, these breaks do present challenges. 36 Fortunately, several members will be rotating in and out of town, and the duty crew room is ready for anyone wishing to spend time at the station to assist with coverage during this low-staffing period. Sincerely, George Tamborelle Fire Chief/Fire Superintendent 37 EXHIBIT 2026-099 VILLAGE OF CAYUGA HEIGHTS TREASURER’S REPORT December 2025 Revenues and Expenses: November month end bank to book reconciliations are complete and has been signed off by Deputy Treasurer Rennekamp. The report from Williamson is attached to this report. Budget: Shortly after the new year we will start work on the 2026-2027 fiscal year budget. I’ll send budget worksheets to all department heads and trustees. The sooner you can start thinking and talking about this in committee meetings the better. Approval of Abstract 7: BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves Abstract #7 for FYE2026 consisting of: • TA vouchers 48-55 in the amount of $18,341.36 • Consolidated Fund vouchers 431- 494 in the amount of $331,420.04 and the Treasurer is instructed to make payments thereon. Respectfully Submitted Laura W. Dolch Laura W. Dolch Treasurer 38 39 EXHIBIT 2026-100 VILLAGE OF CAYUGA HEIGHTS DRAFT PROPOSED LOCAL LAW F OF THE YEAR 2025 A LOCAL LAW TO AMEND THE VILLAGE OF CAYUGA HEIGHTS CODE CHAPTER 305, “ZONING,” ARTICLE III, “TERMINOLOGY,” SECTION 305-5, “DEFINITIONS” AND ARTICLE V, “RESIDENCE ZONE,” SECTION 305-16(H), “PERMITTED PRINCIPAL USES” PROVISIONS Be it enacted by the Board of Trustees of the Village of Cayuga Heights (the “Village”) as follows: SECTION I PURPOSE AND INTENT The Village’s Board of Trustees has found that the Village Code as currently drafted prohibits many lawful, non-commercial activities or “hobbies” of Village residents/occupants due to their not being enumerated as a permitted principal use within residence zones. Further, the Village Board has determined that Section 305-5 and Section 305-16(H) should be amended to resolve the apparent conflict between the current Zoning Law and the aforesaid hobbies. The purpose of this Local Law is to modify the text of Village Code Chapter 305, Article III, Section 305-5 and Article V, Section 305-16(H) as stated below. SECTION II AUTHORITY This Local Law is enacted pursuant to the grant of powers to local governments provided in Section 10 of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provision of the New York State Constitution and not inconsistent with any general law relating to its property, affairs, government or other subjects provided for in said Section 10 of the Municipal Home Rule Law. SECTION III AMENDMENT OF VILLAGE CODE CHAPTER 305, “ZONING,” ARTICLE III, “TERMINOLOGY,” SECTION 305-5, “DEFINITIONS” Section 305-5 of Chapter 305 of Article III, “Terminology,” of the Zoning Law of the Village Code is hereby amended to add the following definition: HOBBY — A pursuit or activity engaged in one’s leisure time for personal pleasure, not as second employment or as a commercial enterprise. SECTION IV AMENDMENT OF VILLAGE CODE CHAPTER 305, “ZONING,” ARTICLE V, “RESIDENCE ZONE,” SECTION 305-16(H), “PRINCIPAL PERMITTED USES” Section 305-16(H) of Chapter 305 of Article V, “Residence Zone,” of the Zoning Law of the Village Code, is hereby deleted in its entirety and replaced with the following: (H) Activities of an occupant/resident engaging in a hobby, including but not limited to home gardening, woodworking, etc., such that the products of that hobby are primarily for use by that occupant/resident and his or her family or occupants of the dwelling and not for commercial purposes; SECTION V SUPERSEDING EFFECT 40 All Local Laws, Articles, resolutions, rules, regulations and other enactments of the Village of Cayuga Heights in conflict with the provisions of this Local Law are hereby superseded to the extent necessary to give this Local Law full force and effect. Without limiting the foregoing, to any extent that the terms of the Zoning Law are deemed to be in conflict of the requirements of this Local Law, the terms of this Local Law shall govern and control. SECTION VI PARTIAL INVALIDITY In the event that any portion of this Local Law is declared invalid by a court of competent jurisdiction, the validity of the remaining portions shall not be affected by such declaration of invalidity. SECTION VII EFFECTIVE DATE This Local Law shall be effective immediately upon filing in the office of the New York State Secretary of State, except that it shall be effective from the date of its service as against a person served with a copy thereof, certified by the Village Clerk, and showing the date of its passage and entry in the Minutes of the Village Board of Trustees 41 EXHIBIT 2026-101 42 EXHIBIT 2026-102 SUPERINTENDENT OF PUBLIC WORKS VILLAGE OF CAYUGA HEIGHTS Internal Description, updated by VCH HR Committee May 2023, September & December 2025 MINIMUM QUALIFICATIONS: Graduation from an ABET accredited regional or New York State registered four-year college or university with a Bachelors Degree in civil engineering AND a minimum four years of full-time paid civil engineering experience in a professional capacity coupled with two years of full-time paid (or the equivalent part-time and/or volunteer) experience in the construction and/or maintenance of roads and streets, or the operation of public utilities. PREFERRED QUALIFICATIONS: Possess a NYS Professional Engineers License and complete necessary licensure renewal trainings every three years for duration of employment. SPECIAL REQUIREMENT: The candidate must have NYS Code Enforcement Certification or obtain one with 24 months of employment and complete annual trainings to maintain this certification for the duration of employment. Significant progress in the certification process is required during the 12- month probationary period. DISTINGUISHING FEATURES OF THE CLASS: The Superintendent of Public Works is responsible for all the public works activities of the Village of Cayuga Heights. This position includes Engineering and Zoning Officer duties and is responsible for the inspection of all new construction and reconstruction for compliance with all applicable building codes. The Superintendent has overall responsibility for the preparation of specifications for contracted services, purchase of equipment, construction materials, and supplies. The duties of this position are performed under the general supervision of the Village Board, or a committee thereof. The exercise of considerable independent judgement is required in planning the work activities of the Department of Public Works and in obtaining the cooperation of other agencies so as to maximize efficiency and productivity. The position supervises and directs the Assistant Superintendent of Public Works. Performs other related duties as required. The position is a full-time salaried position, exempt from the Fair Labor Standards Act. TYPICAL WORK ACTIVITIES: Public Works Responsibilities: • Oversees the construction, maintenance, and repair of Village sewer and water lines, as well as oversight of operation of the sewage treatment plant; • Evaluates the technical operation of the sewage treatment plant; • Oversees elevations and survey lines as needed for basis of issuing sewer connection and zoning and/or building permits; • Oversees the construction, maintenance, and repair of Village roads, streets, and sidewalks, including snow and ice removal when needed; • Oversees the collection and disposal of trash and other wastes; • Oversees the activities and performance of all public works employees; • Completes State Environmental Quality Reviews for water, sewer, storm water and road projects; 43 • Oversees Village Stormwater Management Program, including participation in negotiating and drafting contracts for services related to stormwater management; • Develop and manage inspection, review and implementation procedures related to stormwater ordinances; • Prepares reports as requested or required by the Village Board and various State Agencies, such as DEC, Department of Health, and Highway Department; • Ex officio Public Works and Wastewater Treatment Plant Committees; • Prepares and presents activity reports at Board of Trustee monthly meetings; • Prepares annual budget for all areas of responsibility listed above. Engineering Duties: • Advises Mayor and Village Board regarding engineering and public work matters; • Responsible for planning for proposed construction and reconstruction; • Prepares plans and specifications for various Village projects, and evaluates the quality of completed work; • Prepares bid documents for water, sewer, storm water, road projects and other projects as assigned; • Attends Ithaca Tompkins County Transportation Council Planning and Joint Committee Meetings. Zoning, Code and Fire Enforcement: • Enforces zoning ordinances in cooperation with the Village Board and the Police Department; • Issues building permits for applications which meet zoning regulations; • Monitors construction to assure compliance with New York Uniform Fire Prevention and Building Code, Village regulations/ ordinances, and upon satisfactory completion, issues a Certificate of Occupancy; • Monitors multiple residences and businesses to assure compliance with the law; • Cites violations and initiates civil and/or criminal complaints for continued noncompliance with the Uniform Fire Protection and Building Code; FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: • General knowledge of civil and environmental engineering principles and practices; • Solid knowledge of the Department of Environmental Conservation Laws, rules and regulations governing the management of stormwater runoff; • Thorough knowledge of local zoning ordinances and local laws; • Solid understanding of the Multiple Residence Law and the State Uniform Fire Prevention and Building Code; • Solid knowledge of the principles, practices and equipment used in construction and maintenance of all public works facilities and activities; • Working knowledge of the preparations of specifications for contracted services and purchases of equipment; • Ability to supervise employees and deal with the public on issues relating to Village laws and ordinances; • Tact, courtesy, dependability, honesty and integrity required; • Physical condition commensurate with the demands of the position. 44 EXHIBIT 2026-103 Village of Cayuga Heights Police Department Jerry L. Wright Chief of Police In the month of November the police department received 458 calls for service. In addition to these calls 100 uniform traffic tickets were issued and 0 parking violations were cited. The breakdowns of calls are as follows: No felony incidents were reported. Four misdemeanor incidents were handled, two for Fraud and two for Theft. One incident of Computer Fraud involved an individual being scammed out of a large amount of money by an online marketing firm. The complainant was advised to contact cyber crimes to report the incident as well. Another Fraud complaint was handled involving a fake invoice sent on behalf of the Village of Cayuga Heights. It is unclear where the invoice came from and no loss of property occurred. Two reports of Thefts of electric bicycles were reported. There are no suspects at this time and the investigations are ongoing. Officers conducted eight traffic stops resulting in eight misdemeanor vehicle and traffic arrests; two for AUO 3rd and six for Suspended Registration. One incident of the penal law violation Harassment 2nd that occurred in October 2025 resulted in an arrest which was executed in November. Officers responded to three reports of local law violations, one for noise and two for in the park after hours. While on patrol the on-duty officer observed loud music coming from a party at a fraternity. The officer was able to speak with the primary contact of the residence and asked them to turn the music down. After a short time the party goers relocated to an area outside of the village. Two incidents of individuals being in Sunset Park after hours were handled. Responding officers advised the subjects of the village local law and asked them to leave the park. No further action was taken. No warrant arrests were made. Four traffic accidents were investigated, none involved deer. One occurred on Hanshaw Road at the Pleasant Grove intersection and a second occurred in the parking lot at 905 Hanshaw Road. Another was located at the intersection of North Triphammer Road and Savage Farm Drive. The last took place in the parking lot of 319 Highland Road apartments. One Mental Hygiene arrest for MHL22.09 was made after investigation of a Welfare Check. The individual was found to be highly intoxicated and transported to Cayuga Medical Center for evaluation. Officers arrested ten people, having filed a total of ten charges: 1-MHY 22.09, 1-Harassment 2nd, 2-AUO 3rd, 6- Suspended Registration. CHPD officers responded to five calls for service assisting other agencies. There were no calls involving other agencies assisting CHPD officers within the Village. Over the course of the month officers took part in the following training and/or events: On the 14th and the 19th Officers conducted Commercial Vehicle Safety Inspection Details. On the 21st Officers conducted a PTS detail as part of the Governor’s Traffic Safety Grant requirements. The full-time officers worked a total of 21 hours of overtime and the part-time officers worked a total of 105 hours. 45 EXHIBIT 2026-104 Village of Cayuga Heights   Board of Trustees Report  Department of Public Works - Aaron Cowder    December 17, 2025    Street & Sidewalks  We have completed winter preparations for snow plowing and sidewalk clearing on most of our equipment. The truck used for leaves was just transitioned over. We are in full swing on snow plowing, salting and clearing sidewalks. We have been using up the salt remaining in the barn since last winter before placing a new order.   Water System  Planned water service and repairs are on hold during the winter. We will only be taking care of emergencies and water line breaks as needed. We will continue to plan for the next round of lead service replacements next spring. We will work with any resident wanting to replace their side of the service as well as the ones that are only on the Village side based on the list form Bolton Point Water. Sanitation Sewer System  We will, in conjunction with TG Miller, continued to monitor sewage flows in manholes where meters have been installed for I&I tracking. TG Miller is working on their findings report and will soon be giving recommendations for the Village to review.       Beautification  Leaf pick-up started around October 15th and continued roughly through Friday December 12th. Most of the leaves came down early and the DPW was able to gather them but due to the snow coming sooner than past years there are some smaller piles that were not gathered. We ask residents to place them in bags, and we will gather them when we do brush pick-up in January.   Culvert Repair  The next culvert to be planned on is Renwick at Cayuga Heights Road. TG Miller is working on having plans together to go out for quoting the 1st of the year 2026 and the project will be over the current and next fiscal year. Action Items None for December. 46 EXHIBIT 2026-105 Clerk's Report: •No action items for the Board this month •The office has been busy, with joint meetings and auxiliary board meetings. •Wishing all of you Happy Holidays and a Happy New Year