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HomeMy WebLinkAbout11.20.2024 Agenda1 Zoom Link 4118425407 Village of Cayuga Heights Board of Trustees Monthly Meeting November 20th, 2024 7:00 p.m. 1. Call To Order EXHIBIT/PAGE a. Approval of October 16, 2024 Meeting Minutes 2025 - 067 pgs. 2-9 b. Approval of October 30, 2024 Special Meeting Minutes 2025 - 068 pg. 10 2. Report of the Fire Superintendent Tamborelle: Submitted Report 2025 - 069 pgs. 11-12 3. Privilege of the Floor: 4. Report of Treasurer Dolch: Submitted Report 2025 - 070 pgs. 13-15 5. Report of Mayor Woodard a. Meeting with the Town and Village of Lansing Update b. Request from B. Szekely’s to use Marcham Hall c. State Aid for Local Governments Resolution 2025 - 071 pg. 16 6. Report of The Trustees: 7. Report of Superintendent of Public Works Cross: 8. Report of Police Chief Wright: Submitted Report 2025 - 072 pgs. 17-18 9. Report of Clerk Walker: Submitted Report a. Unpaid Property Taxes Re-levy Resolution 2025 - 073 pg. 19 b. J2049 Request for relief of water and sewer penalties 2025 - 074 pgs. 20 -22 10. Report of Attorney Marcus: 11. Adjournment 2 EXHIBIT 2025 – 067 VILLAGE OF CAYUGA HEIGHT October 16, 2024 Zoom ID # 4118425407 BOARD OF TRUSTEES 7:00 p.m. MONTHLY MEETING Present: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp (Zoom), Robinson, and Salton; Fire Superintendent Tamborelle, Treasurer Dolch, Police Chief Wright, Superintendent of Public Works Cross; Village Attorney R. Marcus; Village Clerk Walker. 1. Call to Order: Mayor Woodard calls the meeting to order at 7:00 p.m. 2. Approval of the September 18, 2024 Meeting Minutes (Exhibit 2025-060) Resolution: 9701 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the September 18, 2024 Board Meeting Minutes as presented. Motion: Trustee Conway Second: Trustee Hubbell Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, and Robinson Nays: none Abstentions: none Motion Carried 3. Report of Fire Superintendent Tamborelle: Submitted Report (Exhibit 2025-061) •Fire Superintendent Tamborelle states that the department has thirteen people joining the fall classes. •Fire Superintendent Tamborelle states they have implemented a Field Training Officer Program (FTO) which is designed to help each specific recruit be successful in finishing their training. •Fire Superintendent Tamborelle states that the open house is this Saturday from 11:00 a.m. to 2:00 p.m. •Fire Superintendent Tamborelle states that we will be handing out candy for Halloween at various locations in the Village. •Fire Superintendent Tamborelle states that they had to close Hanshaw Road this afternoon after a vehicle rear- ended an ICSD bus. 4. Privilege of the Floor: Village resident Joy Barr wished to speak. 3 •J. Barr states that she understands there have been some complaints about the noise from leaf blowers. She feels that residents could use earplugs if it bothers them. •J. Barr states that Village residents should let the elected officials decide on what to do with our Village. •J. Barr states that she has noticed several Village properties that need to be kept up. People are losing pride and need to be reminded that this is the Village of Cayuga Heights. •J. Barr states that she has lived in the Village for 64 years and years she has raked and swept the leaves off her driveway. Leaf blowers are a time saver and do not make that much noise. 5. Report of Treasurer Dolch: Submitted Report (Exhibit 2025-062) •Treasurer Dolch states that the September bank-to-book reconciliations are complete. •Treasurer Dolch states that INSERO CPA Firm will be in on Monday, October 21, 2024, to start the Village Annual Audit. •Treasurer Dolch states that the only action item she has for the Board is the approval of Abstract 5. Approval of Abstract 5: Resolution: 9702 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves Abstract #5 for FYE2025 consisting of TA vouchers 30-37 in the amount of $14,970.46 and Consolidated Fund vouchers 291-372 in the amount of $554,877.68 and the Treasurer is instructed to make payments thereon. Motion: Trustee Robinson Second: Trustee Biloski Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, and Robinson Nays: none Abstentions: none Motion Carried •Mayor Woodard asks if INSERO will need to open and edit the Annual Update Document (AUD) that we submitted with NYS. •Treasurer Dolch states that we typically do after the audit is completed. 6. Report of Mayor Woodard a. Annual Newsletter Update: 4 •Mayor Woodard states that the final edits are taking place and Deputy Clerk Perkins should be able to send it to print next week. b. Comprehensive Plan Update: •Mayor Woodard states that the Village Planning Board will begin discussing in more detail changes. She does not expect this process to be quick. •Mayor Woodard states that we will present some surveys and recruit some Village residents to participate in this discussion. *Trustee Salton arrives at 7:15 p.m. c. Greater Tompkins County Municipal Health Insurance: •Mayor Woodard states that the Village will see a 14% increase in the 2025 health care premiums and is expecting double-digit increases the following year as well. •Trustee Salton states that there needs to be insight at the consortium level on the budgetary assumptions. It does not seem that we have a clear understanding of costs and how to accurately plan year to year. •Trustee Salton states that for many years the consortium was able to hold increases to 4-5% and now you wonder if that should have been more. •Trustee Robinson states that he also wondered, in healthcare, where it is a dynamic situation with so many different environmental forces at work why we had not seen larger annual increases. •Trustee Robinson states that it seems like they have been kicking the can down the road. •Trustee Salton states that is part of it but if you look at Excellus BCBS outside the consortium, we are still 18% lower in premiums for a small group plan. •Mayor Woodard states that the consortium lacks the right people in place to make accurate decisions. Or is there a way this Board could influence or bring to light our concerns? •Trustee Salton states that the Executive Board is the one who makes all the decisions. There are benefit coordinators who handle the day-to-day. He has recommended hiring someone who has an insurance background. •Clerk Walker states that he sits on the design committee and confirms what Trustee Salton had stated last month. The 14% increase is truly due to the pharmaceutical cost increase, followed by pent-up joint replacement surgeries and expensive cancer and diabetes treatments. •Clerk Walker states that now the consortium has used up all the reserves which is required to do in order to carry stop loss insurance. The significant increase in premium rates is to help replenish reserves and cover projected 5 costs. •Trustee Hubbell suggests that once we work through the pent-up COVID surgical caseload then maybe rates will steady. •Trustee Salton states that he believes it will be a while, hospitals and other healthcare providers have yet to catch up to the cost increases passed on. d. Bolton Point Lead Pipe Letter: •Mayor Woodard states that there are twenty-five water lateral lines on the Village side and thirteen on the resident’s side that need to be replaced. •Mayor Woodard states that she has not seen the letter yet but hopes to soon. •Mayor Woodard states that then there are eleven lines where it is considered “non-copper” (galvanized) lines either on the Village side or residential side that are considered legal under this current federal law. 6. Report of the Trustees: a. Village Administrative Committee Update: •Trustee Biloski states that we will be sending out performance review procedures and timelines next week. •Trustee Biloski states that we have received over two hundred gas leaf blower survey responses, and we will break down the comments once the survey closes. •Trustee Biloski states that the Administrative Committee moved forward with the MEGA utility vendor Constellation with a mix of fixed and variable rates for the next two years. b. Village Public Works Committee Update: •Trustee Robinson states that on the subject of the Cayuga Heights Road Sidewalk Project, there will be some manholes moved that would have interfered with the future sidewalk once the project closes. •Trustee Salton states that the reflective glow is blinding at night. We should take that vertical tape off at least. •Trustee Robinson states that there are no new updates on the Cayuga Heights Road Sidewalk Project. •Trustee Salton states that the new garbage truck does not have the weight capacity once loaded with refuse. We will need to find a different truck and then sell the current one in order to increase our load capacity. •Trustee Robinson states the last section of Sunset Park sidewalk is complete. •Trustee Robinson states the Village streetlights are going to be dimmed for the upcoming winter season. 6 e. Village Wastewater Treatment Plant Committee Update: •Trustee Robinson states that the trickling filter arms have been repaired and we are waiting for the parts to complete the work on the rail system. •Trustee Robinson states that the WWTP open house will take place after the paving is done. •Trustee Hubbell states that he missed the Cayuga Lake Watershed Collation meeting this month. b. Village Public Safety Committee Update: •Trustee Salton states that the Village Public Safety Committee met, and the new vehicle arrived and is now out for fitting and then lettering. •Trustee Salton states that we discussed the reduction of funds for the County Justice System with Reimagining Public Safety. The main focus of this discussion was the ability to trust the databases out there when confronting citizens in a probationary setting. 8. Report of Superintendent of Public Works Cross: •Village Engineer B. Cross states that he has two action items that he needs Board approval. •B. Cross states that we have two contracts that require change orders from the original contract. One for King and King Mechanical Inc. and the other for Matco Electric Corporation. Resolution: 9703 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves Mayor Woodard to sign the King and King Mechanical Inc. Change Order #H-002 for Contract #3 HVAC of the Village Wastewater Treatment Plant upgrades in the amount of $2,448.60. Motion: Trustee Robinson Second: Trustee Salton Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Resolution: 9704 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves Mayor Woodard to sign the Matco Electric Corporation Change Order #E-003 for Contract 2 of the Village Wastewater Treatment Plant upgrades in the amount of $14,733. 7 Motion: Trustee Biloski Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried •Mayor Woodard asks where we are with closing out the Walking Safe Cayuga Heights Sidewalk Project. •B. Cross states that he has been in touch with Fisher and Associates, and they are finalizing the paperwork. •Trustee Conway states that he is reading increasingly about the forever chemicals (PFAS). Do we test our wastewater or sludge for PFAS? •Mayor Woodard states that Bolton Point does test the drinking water but not our sewage. •B. Cross states that he is aware of the growing concerns of PFAS but there is no clear path yet. If you think about it, eliminating it in drinking water would then eliminate it in sewage. 9. Report of Police Chief Wright: Submitted Report (Exhibit 2025-065) •Chief Wright states that all officers have low and no light training at the range on October 21st and 22nd. •Chief Wright states that the new patrol car is actually in a bay getting outfitted already. •Chief Wright states that they are still waiting for the new portable radios they purchased with the New York State Division of Criminal Justice Services Grant money. He also used some of the remaining money for a new radar. •Mayor Woodard asks about the ten calls for service outside the Village. •Chief Wright states that those calls for support are not actual calls that other agencies could not or want to cover. •Trustee Hubbell states that he was appreciative of the handling of a sick raccoon. •Chief Wright states that the officers involved were able to handle the situation and dispose of the sick animal. As a precaution, Chief Wright informed the school that they might hear gunshots. 11. Report of Clerk Walker: Submitted Report (Exhibit 2025-066) •Clerk Walker states that Deputy Clerk Perkins has done a fantastic job of Village Property Tax Collection. We always have a goal of 100% but there are a few residents’ year after year who just re-levy. 8 •Clerk Walker states that he has emailed the elected officials the NYS Sexual Harassment Module that needs to be completed by the end of October. •Clerk Walker states that he was busy working on the recruitment of the vacant Assistant Superintendent of Public Works position. 12. Report of Attorney R. Marcus: No report at this time. 13. Executive Session: Resolution: 9705 WHEREAS: The NYS Open Meeting Law §105 prescribes matters for which a public body may conduct an executive session; and, WHEREAS: Upon a majority vote of its total membership, taken in an open meeting under a motion identifying the general area or areas of the subject or subjects to be considered; and, WHEREAS: The conduct an executive session for these enumerated purposes only, provided, however, that no action by formal vote shall be taken to appropriate public money: THEREFORE, BE IT RESOLVED THAT An Executive Session of the Village of Cayuga Heights Board of Trustees is conducted for subsection and (F) the medical, financial, credit, or employment history of a particular person or corporation, or matters leading to the appointment, employment, prometon, demotion, disciple, suspension, dismissal or removal of a particular person or corporation. Motion: Trustee Biloski Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Resolution: 9706 BE IT RESOLVED THAT the Village Board of Trustees Exit An Executive Session and return to a public meeting at 8:57 p.m. Motion: Trustee Salton Second: Trustee Hubbell Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none 9 Motion Carried Resolution: 9707 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes hiring Aaron Cowder to fill the first vacancy of Assistant Superintendent of Public Works for the Village of Cayuga Heights at an annual rate of $90,000 and when successfully passes the NYS Civil Service Exam for this position it will increase $4000. As subject to a successful background check. 14. Adjournment: Mayor Woodard adjourns the meeting at 8:59 p.m. 10 EXHIBIT 2025 – 068 VILLAGE OF CAYUGA HEIGHT October 30, 2024 Zoom ID # 4118425407 BOARD OF TRUSTEES 5:00 p.m. MONTHLY MEETING Present: Mayor Woodard; Trustees: Biloski, Conway, Rennekamp, and Robinson; Clerk Walker 1.Call to Order: Mayor Woodard calls the meeting to order at 5:00 p.m. 2. Privilege of the Floor: No members of the public wish to speak. 3. Authorization for an Emergency Purchase: •Mayor Woodard states that the reason for this emergency meeting is to authorize the purchase of a 2007 Sterling Dump Truck to replace the current Village garbage truck. •Trustee Robinson states that the current truck cannot carry does not have the carrying capacity of past garbage trucks because it was ordered without taking into account the weight of adding refuse to the truck hopper. •Mayor Woodard states that Village employee R. Arsenault found this truck in Pennsylvania, and we need to purchase this truck. •Trustee Robinson states that we will recover this purchase with the sale of the other truck. •Trustee Conway asks if we know why this mistake was made. •Trustee Robinson states that it was an oversite for not taking into account the loaded weight of a fully when we ordered the truck. Resolution: 9708 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes the purchase of a 2007 Sterling Single Axle Dump Truck VIN 2FZAAWDC67AX55342 in the amount not to exceed $30,000 from the contingency fund. Motion: Trustee Rennekamp Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Conway, Rennekamp, and Robinson Nays: none Abstentions: none 4. Adjournment: Mayor Woodard adjourns the meeting at 5:09 p.m. 11 EXHIBIT 2025 – 069 November 19, 2024 Honorable Linda Woodard Board of Trustees Village of Cayuga Heights Monthly Report October 2024 October was another busy one for us at the station 56 runs. We had 34 calls in the Village of Cayuga Heights, 16 calls in the Town of Ithaca and 6 mutual aid requests. There were 34 EMS calls and 22 fire responses. In the middle of the month, we were requested to the scene of a car vs. school bus accident on Warren Road. We arrived to find that a car had driven onto the back of the school bus. There was significant damage to the car and not much damage to the bus. All of the students on the bus were evaluated by our EMTs as well as Bangs Ambulance and none were transported. We did close a portion of Warren Road during the incident. We were requested several times to visit the City of Ithaca in October, which has not been happening as often in the past couple of years. They had a couple of lager events that used all of their resources, so they asked us to come to the city to stand by. There was an incident on November 1st in Lansing that did use most of our members. We were requested to the brush fire on East Shore Drive. Cayuga Heights had 29 members on stage to assist Lansing in stopping the fire. It was a large county level incident that we had 4 pieces of apparatus assigned to. It was the first large-scale event for most of our members. We ran our three recruiting classes in early October. We consolidated the two-weekend format into one weekend this year. Due to the break schedule at Cornell was best for our new members to get the recruit weekend done and start on checklist work. This Friday to Sunday session worked very well this year. We issued gear to the new members on the night they were voted into the department and that took a major block of time and reallocated it to actual training and not trying on gear. On Friday evening, we covered all of the paperwork and operating procedures, all of which was classroom time so that Saturday we could start immediately with hands on stuff. We started with 14 members on Friday and finished the weekend with 13. The field training officer program works well with this class. The FTOs are keeping track of checklist work as well as call response. This system seems to engage the new members better than the old system. We did a size up training for the members in the middle of the month. We are looking at a software platform that allows the trainer to develop scenarios on the screen that members then evaluate and develop initial plans for the incident. Late in the month we did an EMS size up training as well. How to handle a patient after arrival is a skill that all members need. These two training courses were geared mainly to the newer members to give them an opportunity to start honing their critical thinking skills. We did not get the grant from New York State that we had applied for to fund our air pack replacement project. When we heard from NYS that we did not get the funding we ordered the air packs from MES, and we will use the budgeted money for this. There was no price increase from the quoted amount last December. It should not take long to take delivery and once they are in, we will require all members to familiarize themselves with the new system. All members are very familiar with wearing and maintaining the packs but there are new requirements for air packs that we will need to be familiar with. The open house went very well this year. It was a packed house from start to finish. We had many static and 12 dynamic displays set up. The DPW sent up a bunch of equipment and other local first response agencies participated as well. Babes’ Burgers food truck was on site for the event, and everyone enjoyed that immensely. We had so many kids running around wide eyed and hopefully some local parents will join up after seeing everything we have to offer. We are getting through the fall and working hard to get training for our new members. We have been very busy and that always seems to improve morale around the station. Sincerely, George Tamborelle Fire Chief/Fire Superintendent 13 EXHIBIT 2025 – 070 VILLAGE OF CAYUGA HEIGHTS TREASURER’S REPORT Revenues and Expenses: October month end bank to book reconciliation is complete and has been signed off by Deputy Treasurer Rennekamp. The report from Williamson is attached to this report. Audit: The Village had our annual audit with Insero last month. Things went smoothly for both the Village and the Justice Court. We are awaiting the final report from both Insero and Armory Associates for our OPEB report. Debt: The Village has obtained a one-million-dollar loan from Community Bank for the purchase and installation of the new Rail System at the WWTP. The funds are in an NY Class account earning interest while we wait for the parts to arrive and the installation to begin. We will repay Community Bank over 5 years starting in the next fiscal year. New Truck / Spending: At a special meeting on October 30, 2024, the BOT authorized the emergency purchase of a new dump truck (Res #9708). This was not budgeted but we should recoup the costs when we sell the old truck plus hopper. There is not enough in Refuse-Equipment (A8160.200) to cover this purchase and this account is already overbudget. In the meantime, we will need to use contingency funds to purchase the new one from a dealer in PA. Resolution: 9708 states that the Village of Cayuga Heights Board of Trustees approves and authorizes the purchase of a 2007 Sterling Single Axle Dump Truck in the amount not to exceed $30,000. *Funds to go Contingency (A1990.400) to Refuse – Equipment (A8160.200) for the purchase of the new truck. BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves moving $27,115.62 from Contingency (A1990.400) to Refuse – Equipment (A8160.200) to cover unexpected expenses in this account. Both of these resolutions will leave the Contingency (A1990.400) account with $43,353.38 14 Approval of Abstract 6: BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves Abstract 6 for FYE2025 consisting of: • TA vouchers 38-47 in the amount of $17,286.20 and • Consolidated Fund vouchers 373-466 in the amount of $1,072,956.17 and the Treasurer is instructed to make payments thereon. Respectfully Submitted Laura W. Dolch Laura W. Dolch Treasurer 15 16 EXHIBIT 2025 – 071 Resolution in Support of Continued and Increased State Aid for Local Governments Whereas, until 2024, cities, villages and towns had not received an increase in unrestricted state aid (AIM funding) in 15 years, significantly impacting their ability to provide essential services to their residents; and Whereas, after a prolonged period without financial support, local governments finally received an increase of $50 million in unrestricted state aid; and Whereas, local officials express their gratitude for the $50 million increase in unrestricted state aid, recognizing it as a positive step towards addressing long-standing funding challenges; and Whereas, the State has referred to this new aid as Temporary Municipal Assistance, suggesting that such increase may not continue, jeopardizing the sustainability of crucial municipal programs and services; and Whereas, the property tax cap further limits the ability of local governments to properly fund the programs and services their residents need; and Whereas, increased and ongoing state aid for local governments is vital for maintaining infrastructure, public safety, housing and other municipal services; and Whereas, the challenges of inflation, the increasing costs of labor and supplies, and the end of extraordinary federal aid only accentuate the need for consistent and predictable funding to effectively plan for the future and meet the growing needs of their residents; Now, therefore, be it resolved, that the Village of Cayuga Heights calls upon the Governor and the State Legislature to commit to continuing the additional $50 million in unrestricted state aid in the 2025-26 State Budget and beyond, and Be it further resolved that the Village of Cayuga Heights urges state officials to recognize the need for a long-term plan that ensures consistent and predictable increases in financial support for local governments that keep pace with inflation. 17 . EXHIBIT 2025 – 072 Village of Cayuga Heights Police Department ___________________________________________________ Jerry L. Wright Chief of Police 11/14/24 To: The Honorable Mayor Woodard Members of the Board of Trustees Village of Cayuga Heights Re: Report of the Police Department for October 2024. In the month of October 2024, the police department received 414 calls for service. In addition to these calls 60 uniform traffic tickets were issued and 4 parking violations were cited. The breakdown of the calls for service is as follows: While on patrol a CHPD officer observed an individual driving in a suspicious and erratic manner. After investigation, the officer found the driver to be Felony AUO1st. A Misdemeanor charge of Obstruction of Governmental Administration was filed in association with the Felony AUO1st arrest mentioned above. A complaint of Criminal Mischief was reported by an individual stating their car had been tampered with and the fender was missing. It was unclear if the vehicle had been tampered with while at the location within the Village of Cayuga Heights and it was deemed Suspicious. A theft of jewelry complaint was investigated. A follow-up call was received from the complainant who stated that all of the missing items had been located and had not been stolen. Two Traffic Stops resulted in four Vehicle and Traffic Misdemeanor charges; one for Failure to Return License Plates, two for Suspended Registration, and one for AUO 3rd. No Penal Law Violations were reported. Two calls for Village Local Law violations were handled. One for Dog Control and one for Noise. Officers issued warnings to the parties involved. No citations were issued. The following 6 charges were filed by CHPD Officers: 1-AUO1st, 1-Obstruction of Governmental Administration, 2- Suspended Registration, 1-Aggravated Unlicensed Operation of a Motor Vehicle 3rd., Four Motor vehicle accidents were handled; including one reported with injuries. No incidents involving deer were reported. 12 calls for service were completed under the Tompkins County Mutual Aid Agreement, all involving CHPD officers assisting other agencies. 18 Over the course of the month, Officers took part in the following training and/or events: On the 21st Part-time officers completed Night Range qualifications while Full-time officers qualified on the 22nd. Officer Langlois conducted two special details; STOP DWI on the 19th and Commercial Vehicle Inspection on the 29th. Officers Miller and Gray assisted Northeast Elementary School with traffic control and pedestrian safety during their annual Halloween parade on the 31st. The full-time officers worked a total of 51 hours of overtime and the part-time officers worked a total of 215 hours. Sincerely, Chief Jerry Wright 19 EXHIBIT 2025 – 073 Clerks Report: Property Tax Update: October was the last month we could collect outstanding property taxes. The Board is required to pass a resolution to re-levy the remaining amounts to the County Property Tax Bills. RESOLUTION: WHEREAS, Diligent efforts to collect unpaid taxes by the Village of Cayuga Heights of the Town of Ithaca in the County of Tompkins have been made; and WHEREAS, The Collector of Taxes has certified a list consisting of the taxes remaining unpaid upon the Village Tax Roll; and WHEREAS, Pursuant to the Real Property Tax Law of the State of New York Section 1442, an alternative method for collection of delinquent village taxes exists. NOW, THEREFORE, BE IT RESOLVED THAT: The Board of Trustees requests the collection of delinquent Village of Cayuga Heights real property tax in the amount of $12,455.80 for five properties with $996.46 in penalties, totaling $13,452.26 to be submitted to Tompkins County. 20 EXHIBIT 2025 – 074 Good morning, all, Just spoke to Mr. Isaacs about his water account. Last year he never received a bill and was signed up for both paper and email billing. He paid his fees and was upset and disappointed that this system was not working correctly. I just got off the phone with him and the same thing has happened this year. The only notification he received was an email today (which had gone into his spam folder). He now owes for most of the 2024 year with late fees. I will present his request to waive the late fees to the Board on the 20th. But as you know the Board has never waived a late fee. 21 Is there anything that was missed? I see he is signed up for paper billing as well as email notifications. Sincerely, Jeff TB Tina Beckman<tbeckman@boltonpoint.org> Tue 11/5/2024 12:32 PM Jeff, I just reviewed this account J2049 and according to our records on 2/7/2022 the customer requested they receive ebill only. So, it is not set up to send a paper bill. I can send an email and inquire with Williamson IT if the original registration to receive ebill was completed. To:Jeff Walker;Tina Beckman <tbeckman@boltonpoint.org>;Winona Fisher <wfisher@boltonpoint.org>;Kiersten Perkins Tue 11/5/2024 12:40 PM Hi all, Thank you, Jeff, for summarizing my family's situation below! I'm mystified as to why we continue to receive bills only once a year. We've lived here for eleven years and never had a problem before 2023. In November of last year, after reporting the no-bill issue, we went ahead and paid the accumulated penalties. We are not inclined to do so again this year. I've just sent off a check for this year's actual usage —$334.86 —minus $24.32 in contested penalties. Thanks to all of you for your efforts in trying to root out the problem. Respectfully, Robert Isaacs TB Tina Beckman<tbeckman@boltonpoint.org> To:Robert Isaacs <ri30@hotmail.com> Cc:Jeff Walker;Winona Fisher <wfisher@boltonpoint.org>;Kiersten Perkins Tue 11/5/2024 1:30 PM Mr. Isaacs, 22 Based on your response, I am changing the current status of your account to now produce a paper bill as well as an ebill, hopefully in the meantime IT can see what is causing the ebilling to malfunction in your case. Tina Marie Beckman Asst. Finance Manager Bolton Point Water System 1402 East Shore Drive Ithaca, NY 14850 P. 607-277-0660, ext. 221 Thanks, Tina — much appreciated! Best, Robert