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HomeMy WebLinkAbout8.21.2024 Minutes1 VILLAGE OF CAYUGA HEIGHT August 21, 2024 Zoom ID # 4118425407 BOARD OF TRUSTEES 7:00 p.m. MONTHLY MEETING Present: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton; Attorney Marcus; Village Clerk Walker Absent: Fire Superintendent Tamborelle, Treasurer Dolch, Police Chief Wright, Superintendent of Public Works Cross. 1. Call to Order: Mayor Woodard calls the meeting to order at 7:05 p.m. 2. Approval of the July 17, 2024 Meeting Minutes (Exhibit 2025-039) Resolution: 9672 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the July 17, 2024 Board Meeting Minutes as amended. Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried 3. Report of Fire Superintendent Tamborelle: Submitted Report (Exhibit 2025-040) •Fire Superintendent Tamborelle was absent from tonight's meeting. The Board accepted Fire Superintendent Tamborelle's report as presented. 4. Privilege of the Floor: Village resident David Sally wished to speak. •Village resident D. Sally states that he sent an email to Mayor Woodard expressing his noise and pollution concerns from the use of gas leaf blowers. •Village resident D. Sally states that he would like to see the Village Board ban the use of these tools. The noise created by these machines is a nuisance, and they create pollution in many ways. •Village resident D. Sally states that there are a lot of different ways to get the same results with the use of a broom or rake and views that eliminating gas-powered leaf blowers would be a huge improvement to the quality of life in the Village. 5. Report of Treasurer Dolch: Submitted Report (Exhibit 2025-041) 2 •Treasurer Dolch was absent from tonight's meeting. •Mayor Woodard states that with the help of Trustee Conway, we have received a loan proposal from Community Bank. (Exhibit 2025-042) •Trustee Conway states that Community Bank came back with a 5.10%, five-year term loan and we would only be required to open a $250,000 CD at 4.00%. This was the biggest difference from what Tompkins Community Bank offered which wanted the Village to keep 1,000,000 dollars in a CD. •Trustee Hubbell inquires how the $1,000,000 dollars will be dispensed. •Mayor Woodard states that we will put the 1,000,000 dollars into our account and then move it into NYCLASS and as the expenditures come due we will move that money into the Sewer fund. •Trustee Hubbell states that he wonders did Tompkins Community Bank has an opportunity to counteroffer what Community Bank offered. •Village Attorney R, Marcus states that Tompkins Community Bank’s last offer was the best they were going to do. •Trustee Salton states that we should wait until the September Federal Reserve meeting to see what rates will be. •Mayor Woodard states that we need to move forward as soon as possible; we could refinance at any time if the rates become more favorable. Resolution: 9673 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves signing and securing financing for the above project as outlined in the attached document from Community Bank and authorizes and approves opening a 12-month CD with $250,000 at Community Bank using funds from either NYClass or from a CD at Tompkins Bank. Motion: Trustee Conway Second: Trustee Rennekamp Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried •Approval of Abstract #3 Resolution: 9674 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves Abstract #2 for FYE2025 consisting of TA vouchers 14-21 in the amount of $15,783.38 and Consolidated Fund vouchers 3 119-213 in the amount of $750, 343.52and the Treasurer is instructed to make payments thereon. Motion: Trustee Biloski Second: Trustee Hubbell Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried •Mayor Woodard states that the final step in securing the $1,000,000 loan is to authorize approval of the Bond Resolution as presented in Exhibit 2025-043. Resolution: 9675 WHEREAS, the purpose described herein has been determined to constitute a Type II Action as defined under regulations of the State of New York promulgated pursuant to the State Environmental Quality Review Act which, by such definition, will not have a significant adverse impact upon the environment. NOW, THEREFORE, BE IT RESOLVED by the affirmative vote of not less than two-thirds of the total voting strength of the Board of Trustees of the Village of Cayuga Heights, Tompkins County, New York, as follows: Section 1. Replacement of the existing rail track system at the Village wastewater treatment plant in and for the Village of Cayuga Heights, Tompkins County, New York, including original furnishings, equipment, machinery, apparatus, appurtenances, and incidental improvements and expenses in connection therewith, is hereby authorized at a maximum estimated cost of $1,000,000. Section 2. The plan for the financing of such maximum estimated cost is by the issuance of $1,000,000 bonds of said Village, hereby authorized to be issued therefor pursuant to the provisions of the Local Finance Law. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is forty years, pursuant to subdivision 4 of paragraph a of Section 11.00 of the Local Finance Law. It is hereby further determined that the maximum maturity of the serial bonds herein authorized will not exceed five years. 4 Section 4. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the bonds herein authorized, including renewals of such notes, is hereby delegated to the Village Treasurer, the chief fiscal officer. Such notes shall be of such terms, form, and contents, and shall be sold in such manner, as may be prescribed by said Village Treasurer, consistent with the provisions of the Local Finance Law. Section 5. The powers and duties of advertising such bonds for sale, conducting the sale, and awarding the bonds, are hereby delegated to the Village Treasurer, who shall advertise such bonds for sale, conduct the sale, and award the bonds in such manner as she shall deem best for the interests of said Village, provided, however, that in the exercise of these delegated powers, she shall comply fully with the provisions of the Local Finance Law and any order or rule of the State Comptroller applicable to the sale of municipal bonds. The receipt of the Village Treasurer shall be a full acquittance to the purchaser of such bonds, who shall not be obliged to see to the application of the purchase money. Section 6. All other matters except as provided herein relating to the bonds herein authorized including the date, denominations, maturities, and interest payment dates, within the limitations prescribed herein and the manner of execution of the same, including the consolidation with other issues, and also the ability to issue bonds with substantially level or declining annual debt service, shall be determined by the Village Treasurer, the chief fiscal officer of such Village. Such bonds shall contain substantially the recital of validity clause provided for in Section 52.00 of the Local Finance Law, and shall otherwise be in such form and contain such recitals, in addition to those required by Section 51.00 of the Local Finance Law, as the Village Treasurer shall determine consistent with the provisions of the Local Finance Law. Section 7. The faith and credit of said Village of Cayuga Heights, Tompkins County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such bonds as the same become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. There shall annually be levied on all the taxable real property 5 of said Village, a tax sufficient to pay the principal of and interest on such bonds as the same become due and payable. Section 8. The validity of such bonds and bond anticipation notes may be contested only if: 1) Such obligations are authorized for an object or purpose for which said Village is not authorized to expend money, or 2) The provisions of law which should be complied with as of the date of publication of this resolution are not substantially complied with, and an action, suit, or proceeding to contest such validity is commenced within twenty days after the date of such publication, or 3) Such obligations are authorized in violation of the provisions of the Constitution. Section 9. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150-2. Other than as specified in this resolution, no monies are or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 10. This resolution, which takes effect immediately, shall be published in summary form in the official newspaper of said Village hereby designated for such purpose, together with a notice of the Village Clerk in substantially the form set forth in paragraph a of Section 81.00 of the Local Finance Law. Motion: Trustee Biloski Second: Trustee Conway Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried 6. Report of Mayor Woodard a. Village Financial Report: •Mayor Woodard states that the Board will be voting on a new water and sewer rate for next year and she wanted 6 to present to the Board an overview of where the Village stands financially with the water and sewer fund. •Mayor Woodard states that at the end of the fiscal year 2024, the sewer account had a fund balance of $1,060,300, a water account of $424,300, and a general fund balance of $3,003,300. •Mayor Woodard states the plan for this fiscal year is to use $650,000 of fund balance in the sewer account. •Trustee Salton states that we need to see what the projected revenue is for this fiscal year. •Trustee Conway states that we have projected 2,500,000 in revenue in the sewer account for this fiscal year. •Mayor Woodard states that phases 1 and 2 of the WWTP upgrades are complete and we will begin paying around $500,000 a year for thirty years. We have added phase 2.1 for $1,000,000 with a payment of $251,000 a year for five years. •Mayor Woodard states that three other topics have to be discussed; Purchase the land adjacent to the WWTP for $500,000; complete another plant expansion of $5,000,000; complete a Village-wide Duke’s I & I study for $225,000. •Mayor Woodard states that the Duke’s I & I study involves placing I Trackers in almost every manhole and then monitoring the flows for 60-90 days, the result would be that we would find all of our I & I much quicker. •Mayor Woodard states that at the end Duke’s will provide a detailed report outlining exactly the areas where there is I & I. •Mayor Woodard states that the Village Finance Committee met and discussed the upcoming debt service on the WWTP and decided a 9% sewer rate would be appropriate for 2025. •Mayor Woodard states that of the three expenditures proposed, she feels the Duke’s I & I study would be a wise use of money. •Mayor Woodard states that we also will be voting on the water rate increase for 2025. Water rates are much easier to calculate. We have also considered how much we will need to follow the federal obligations for the lead pipes. •Mayor Woodard states that we need to wrap up our discovery by October of 2024 and then move forward with replacing three percent of the non-copper lines per year. Her suggestion is to replace the non-copper lines that are only on the Village’s side so that we can gain experience and knowledge of the process. •Trustee Robinson states that the Village Public Works Committee talked about completing 2-3 replacements per year. •Trustee Rennekamp suggested that we complete at least one this fall to get a better sense of the cost before we get into budget season. •Trustee Hubbell states that he is surprised that no one who received the various mailings about lead pipes has not wanted to do anything about it. 7 •Trustee Robinson states that the situation is that the current lead pipes are lined with a membrane, over time the water lines sort of seal the lead out from leaching into the water. If we go in, mess around on our side, and at the curve box, there's always a chance that we will disturb that membrane of the property owner’s line. •Trustee Robinson states that he does not know how the Village is going to force a resident to remove the lead on their side. •Trustee Conway states that we have been talking about this for several months. We should consider moving forward now and do a few replacements before winter. b. 2025 Village of Cayuga Heights Water Rate: •Mayor Woodard states that we now need to vote on the recommendation from the Village Finance Committee which was to pass on the Bolton Points increase of $6.73 per 1000 gallons and add the same amount to our surcharge. •Trustee Conway states that when you think about this increase and broken down to real numbers it equates to .40 cents per 1000 gallons. •Trustee Salton supports the rate increase. Resolution: 9676 WHEREAS, the Village of Cayuga Heights is served by the Southern Cayuga Lake Intermunicipal Water Commission; and WHEREAS, the Village of Cayuga Heights has entered into an amended, supplemental, restated, and consolidated agreement of municipal cooperation for construction, financing, and operation of an inter-municipal water supply and transmission system dated as of June 5, 1979, as the same has been amended from time to time (the "Agreement"); and WHEREAS, pursuant to the Agreement, the Village of Cayuga Heights agreed to pay to the Southern Cayuga Lake Intermunicipal Water Commission (hereinafter referred to as “Commission”), water revenues based upon, in part, a water rate billing structure based on a quarterly 5,000 gallon minimum; and Bolton Point rate is $6.73 per 1000 gallons, and the Village of Cayuga Heights surcharge is $6.73 per 1000 gallons. WHEREAS, in consideration of the premises and the mutual undertakings of the parties pursuant to the Agreement, the parties agreed to amend the Agreement effective January 1, 2025. NOW, THEREFORE, BE IT RESOLVED THAT the Village of Cayuga Heights Board of Trustees authorizes and approves the new Village of Cayuga Heights water rate to $13.46 per 1000 gallons consumed effective January 1, 2025. 8 Motion: Trustee Rennekamp Second: Trustee Salton Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried c. 2025 Village of Cayuga Heights Sewer Rate: •Mayor Woodard states that now we need to schedule a Public Hearing on September 18, 2024, at 7:05 p.m. to seek public comments for proposed local law D of the year 2024. •Trustee Rennekamp states that expenses to the sewer fund increased 9% therefore we increased the rate by 9% to cover the servicing costs. VILLAGE OF CAYUGA HEIGHTS DRAFT PROPOSED LOCAL LAW D OF THE YEAR 2024 A LOCAL LAW TO AMEND THE ANNUAL SEWER RATES, AS DEFINED IN ARTICLE XII, SEWER RENTS, OF THE VILLAGE OF CAYUGA HEIGHTS ARTICLES Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows: Section I. PURPOSE The purpose of this Local Law is to establish annual sewer rates of $5.06/1000 gallons consumed for inside users and a rate of $7.59/1000 gallons used for outside users, as defined in articles XII, Sewer Rents, of the Village of Cayuga Heights Articles. Section II. AUTHORITY This Local Law is enacted pursuant to the grant of powers of local governments provided for in (i) Section 10 of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provisions of the New York State Constitution or not inconsistent with any general law relating to its property, affairs, government or other subjects provided for in said Section 10 of the Municipal Home Rule Law, (ii) General Municipal Law Article 14-F, (iii) General Municipal Law Sections 451 and 452, and (iv) Village Law Article 14. Section III. ESTABLISHMENT OF SEWER RATES As of January 1, 2025, annual sewer rates shall be established at a rate of $5.06/1000 gallons used for treatment of wastewater originating from properties located within the Village and a rate of $7.59/1000 gallons used for treatment of wastewater originating from properties located outside of the Village. Section IV. SUPERSEDING EFFECT 9 All Local Laws, resolutions, rules, regulations, and other enactments of the Village of Cayuga Heights in conflict with the provisions of this Local Law are hereby superseded to the extent necessary to give this Local Law full force and effect. Section V. VALIDITY The invalidity of any provision of this Local Law shall not affect the validity of any other provision of this Local Law that can be given effect without such invalid provision. Section VI. EFFECTIVE DATE This Local Law shall be effective immediately upon filing in the office of the New York State Secretary of State, except that it shall be effective from the date of its service as against a person served with a copy thereof, certified by the Village Clerk, and showing the date of its passage and entry in the Minutes of the Village Board of Trustees. Resolution: 9677 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees does hereby schedule a Public Hearing on Proposed Local Law D of the year 2024- Village Sewer Rate on September 18, 2024, at 7:05 p.m. Motion: Trustee Robinson Second: Trustee Hubbell Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried •Mayor Woodard states that the Board could look at changing how funds are expenses in the water and sewer fund. Right now employees have a percentage of their pay taken from water and sewer accounts. We could move that out and save some money. The result would be possible higher property taxes. •Trustee Robinson states that it should remain as is. d. Assistant Superintendent of Public Works Vacancy Update: •Mayor Woodard states that the Village Human Resources Committee met and discussed advertising platforms to get more exposure. •Clerk Walker states that he has posted listings on Zip Recruiter, Handshake, County Chambers of Commerce, Craigslist, and Cayuga Radio Group, in total fifteen different sites. •Trustee Salton asked if there is a game plan if we don’t find anyone for this higher-level position. •Trustee Biloski states that the committee did talk about breaking out the code enforcement and fire inspector side of this position. 10 •Mayor Woodard states that the DPW is realistically one person down when it comes to working on projects versus management. e. Gas Powered Lawn Equipment (blowers) •Mayor Woodard states that Village resident D. Sally is not the first person to bring this issue to her attention. She would like to see how the Board feels about this subject. •Trustee Salton states that he read that New York State will eliminate the sale of small gas engines by 2030. •Trustee Hubbell states that generally during the summer months you will hear some kind of loud mowing equipment every hour of the day. He is hopeful that people will transition away from gas-powered blowers or other forms of gas equipment. •Mayor Woodard states that many municipalities have banned gas-powered leaf blowers already. She has also heard that more landscaping companies are moving to electric or battery-operated equipment. •Trustee Robinson states that he uses a lawn service and has an electric blower, and thinks we need to give this additional thought since we just passed the property maintenance law, and we need to get a better understanding of the enforcement side of our new laws. •Trustee Rennekamp states that she can see banning a gas-powered leaf blower because there are other reasonable ways to accomplish the task. It is a little harder to switch to other types of equipment. •Mayor Woodard states that we will put together an article in the Enewsblast asking how Village residents feel about this topic. f. Lead Pipe Disclosure: •Mayor Woodard states that she wonders if it makes sense to have a local law similar to the sump pump law that when you sell your home there is a legal disclosure filed with the Village stating there is or is not lead in the water line system. •Village Attorney R. Marcus states that there already exists a legal disclosure regarding lead whereby the seller if aware must disclose that information. •Trustee Robinson states that we now know, Bolton Point knows, and the resident now knows. So would we conduct some type of inspection like we do with the sump pump inspection? •Village Attorney R. Marcus states he could draft a similar local law that would require anyone selling a residence to obtain from the Village information as to whether there is lead or not at that location. 6. Report of the Trustees: •Trustee Salton states that the Greater Tompkins County Municipal Health Consortium Executive Committee met, and the 2025 premium rates will increase by 14%. The medical costs and fees have increased considerably with inflation. 11 •Trustee Salton states that he spoke to Village Planning Board Chair F. Cowett about the next step with the Village Comprehensive Plan. He suggested that the Village Planning Board move forward with them taking the lead on the necessary changes and present those findings to the Board. •Trustee Biloski states that Deputy Clerks Jacot continues to work on evaluating the Village Utilities. •Trustee Biloski states that at the Village Public Safety met and determined that our signage stating “Speed Checked by Radar” is not required by law but acts as a deterrent from speeding. •Mayor Woodard states that she asked Trustee Biloski to look into that based on a resident’s concern that this signage is unwelcoming. •Trustee Biloski states that the committee also discussed “Share The Lane ”signage and it was determined that our roads are not wide enough to have a bike lane and cannot see the justification for signage stating, “Share the Lane”. •Trustee Robinson states that the Village DPW Committee was asked to research this topic, and he felt it would make more sense for the Village Public Safety Committee to address this topic. •Trustee Salton states that the NYS Vehicle and Traffic Laws have not changed. A slower-moving bike or vehicle is by law supposed to move over to the right as much as possible. •Trustee Robinson states that the Village Public Works Committee met and one of the things they will be addressing is changing the location of some of the signage from the Walking Safe Cayuga Heights Sidewalk Project. Road stripping will be next. •Trustee Robinson states that on the subject of property maintenance, eight violation letters were sent out last Friday and six have come back into compliance resulting in two letters mailed out with fines. •Trustee Robinson states that we still do not have a Village Fire Inspector and now we are thinking a code enforcement officer might be appropriate as well. •Trustee Robinson states the DPW staff has been working on some water line and valve repairs which has delayed the work on sidewalk repairs. •Trustee Robinson states that paving Spruce Lane, Comstock, W Remington, will begin in September. Trustee Salton inquired when W. Upland's sidewalk repairs were going to take place. •Trustee Robinson states that W. Upland will not get done this fall, The staff still has to work on the cemetery and Sunset Park sidewalks, and no short handed those projects might not get completed this fall. •Clerk Walker states that the Sunset Park sidewalks are part of the Tompkins County Parks and Trails Grant and he will find out if there is a deadline to complete that project. •Trustee Robinson states that phase 2 of the WWTP upgrades is down to just a punch list of small tasks to 12 complete. •Trustee Robinson states that the trickling filter arm repair parts have arrived and are getting ready to be installed. The next step is for B. Cross to put out for bidding on the rail system installation. •Trustee Robinson states that as discussed earlier there is an option to buy the land next door to the plant which would allow for some expansion. There are three options for the plant going forward: 1. Buy the land and install a new headworks building with one or two more tanks. 2. Town of Ithaca completing a by-pass to the Ithaca plant.3. Remington Road by-pass that would take some of our and Lansing’s sewage to the Ithaca plant. •Mayor Woodard states that more discussion needs to take place with the "Gang of Six" before a new agreement is signed. 8. Report of Superintendent of Public Works Cross: •B. Cross states were absent for tonight's meeting. a. Sungineer Solar Contract: •Trustee Robinson states that we have received the proposals, and the pricing has not changed from the May 2024 Proposal. •Trustee Robinson states that the funding for this project has been awarded from NYSERDA, a total of $70,000. •Chris Skawski who is NYSERDA's Clean Energy Communities Coordinator informs the Board that the Village successfully received two 10,000 dollar grants and one 50,000 dollar grant for the WWTP Solar Ray Project. •Trustee Robinson states that we need a resolution accepting the Sungineer work proposal. Resolution: 9678 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Mayor Woodard to sign the Sungineers Solar Ray Proposal as submitted for the Village Waste Water Treatment Plant for 105,993 dollars before NYSERDA and NYS grants and awards. Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none •The Board thanks Village residents Alice Wagenknecht-Wiesner and NYSERDA’s Chris Skawski for their help with this project. Motion Carried 13 b. NYSERDA Clean Energy Communities Grant Agreement: •Village Attorney R. Marcus states that some insurance provisions need to be satisfied. •Village Attorney R. Marcus states there is another area that the Board should be aware of which is the stop order provision in the contract. •Village Clerk Walker states that he attended a kick-off meeting last Friday and this topic did come up in conversation. NYSERDA has that provision in place but before a stop work order is issued there will be several opportunities if they arise to extend the timeline to complete the work. •Village Attorney R. Marcus states that the Board needs to pass a resolution to enter into this agreement and authorize the Mayor to sign it. Resolution: 9679 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Mayor Woodard to sign the NYSERDA Clean Energy Communities Grant Agreement as presented. Motion: Trustee Robinson Second: Trustee Biloski Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried c. T.G. Miller Renwick Brook Culvert Proposal: •Trustee Robinson states that you may recall that the Village put in for a grant for NYS Bridges and Culverts but was unsuccessful. We have now reached out to T.G. Miller to complete an engineering evaluation of this culvert. •Trustee Robinson states that we need a resolution accepting the T.G. Miller Renwick Brook engineering proposal. Resolution: 9680 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Mayor Woodard to sign the T.G. Miller Renwick Brook Culvert Study in the amount of $46,400 for engineering and design plans to be paid out of contingency. Motion: Trustee Robinson Second: Trustee Hubbell Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none 14 Abstentions: none Motion Carried d. Blue Heron Change Order: •Trustee Robinson states that now that phase 2 is complete GHD has determined that the General Contractor Blue Heron owes the Village some money. Resolution: 9681 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves accepting the Blue Heron Change Order G-003 in the amount of $55,281.36 Motion: Trustee Hubbell Second: Trustee Conway Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried 9. Report of Police Chief Wright: Submitted Report (Exhibit 2025-050) •Chief Wright was absent from tonight’s meeting; Police Sergeant Manning is present to answer any questions. •Police Sergeant Manning states that the new patrol vehicle has been scheduled for delivery next week. The next step will be to get that vehicle outfitted. The department is going to use a local outfitter which is a little more expensive but should be quicker to complete. Motion Carried 11. Report of Clerk Walker: Submitted Report (Exhibit 2025-051) •Clerk Walker states that the office has been busy closing out a water billing cycle. •Clerk Walker states that there will be an Administrative Committee meeting on Friday where they will be discussing the Village Annual Newsletter. •Mayor Woodard states that if anyone on the Board would like to contribute to the Annual Newsletter please let her know. 12. Report of Attorney R. Marcus: No report at this time. 13. Executive Session: 15 Resolution: 9682 WHEREAS: The NYS Open Meeting Law §105 prescribes matters for which a public body may conduct an executive session; and, WHEREAS: Upon a majority vote of its total membership, taken in an open meeting under a motion identifying the general area or areas of the subject or subjects to be considered; and, WHEREAS: The conduct an executive session for these enumerated purposes only, provided, however, that no action by formal vote shall be taken to appropriate public money: THEREFORE, BE IT RESOLVED THAT An Executive Session of the Village of Cayuga Heights Board of Trustees is conducted for subsection and (D) discussions regarding proposed, pending, or current litigation. Motion: Trustee Salton Second: Trustee Bilsoki Ayes: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson and Salton Nays: none Abstentions: none Motion Carried •The Board of Trustees exits Executive Session at 9:27 p.m. and returns to an open meeting. 14. Adjournment: Mayor Woodard adjourns the meeting at 9:27 p.m.