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HomeMy WebLinkAbout4.9.2024 Organizational Meeting Minutes1 Minutes VILLAGE OF CAYUGA HEIGHTS Monday, April 9, 2024 Marcham Hall BOARD OF TRUSTEES 7:00p.m ANNUAL ORGANIZATIONAL MEETING Present: Mayor Woodard; Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton; Clerk Walker Call to Order: Mayor Woodard calls the meeting to order at 7:03 p.m. 1. Oath of Office: The following officials who were elected on March 19, 2024, affirmed their Oath of Office; Mayor Linda Woodard; Trustees: Jennifer Biloski, Sam Conway, Kristi Rennekamp. 2. Proposed Annual Budget FYE 2024-2025: The Village Board of Trustees were able to lower the Village Tax Rate for the upcoming fiscal year. Mayor Woodard opens the Public Hearing at 7:05 p.m. Mayor Woodard states that the final proposed budget for FYE 2024-2025 Mayor Woodard closes the Public Hearing at 7:06 p.m. Resolution # 9564 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves the adoption of Proposed FYE 2024-2025 Annual Budget and directs Village Treasurer Dolch to certify this budget with the New York State Comptroller’s Office. Motion: Trustee Hubbell Second: Trustee Rennekamp Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried 3.Public Hearing on Proposed Local Law C of the year 2024 – Tax Cap: The Village Board of Trustees agreed that the difference between the tax levy limit and proposed levy exceeds the 2% cap and therefore the Village Board will have to pass this local law. Mayor Woodard opens the Public Hearing at 7:07 p.m. Mayor Woodard closes the Public Hearing at 7:07 p.m. Resolution # 9565 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees adopts Proposed Local Law C of the year 2024 as Local Law 3 of the year 2024. Motion: Trustee Robinson Second: Trustee Salton Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none 2 Abstentions: none Motion Carried 3. Appointments and Approvals Mayor Woodard appoints Trustee Richard Robinson as Deputy Mayor for the 2024-2025 Official Year. Mayor Woodard makes the following appointments with a motion of approval by the Board of Trustees: Mayor Woodard appoints Jeffrey D. Walker as Clerk for one official year. (4/2025) Resolution # 9566 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Jeffrey D. Walker as Clerk for one official year. (4/2025) Motion: Trustee Hubbell Second: Trustee Rennekamp Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Mayor Woodard appoints Amy Jacot as Deputy Clerk for one official year. (4/2025) Resolution # 9567 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Amy Jacot as Deputy Clerk for one official year. (4/2025) Motion: Trustee Robinson Second: Trustee Biloski Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Mayor Woodard appoints Kiersten Perkins as a part-time Deputy Clerk for one official year. (4/2025) Resolution # 9568 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Kiersten Perkins as a part-time Deputy Clerk for one official year. (4/2025) Motion: Trustee Rennekamp Second: Trustee Robinson Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried 3 Mayor Woodard appoints Laura Dolch as Treasurer for one official year. (4/2025) Resolution # 9569 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Laura Dolch, Treasurer for one official year. (4/2025) Motion: Trustee Rennekamp Second: Trustee Robinson Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: Motion Carried Mayor Woodard appoints Kristi Rennekamp as Deputy Treasurer for one official year. (4/2025) Resolution # 9570 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Kristi Rennekamp as Deputy Treasurer for one official year. (4/2025) Motion: Trustee Robinson Second: Trustee Hubbell Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Robinson, and Salton Nays: none Abstentions: Trustee Rennekamp Motion Carried Mayor Woodard appoints Jeffrey D. Walker as Records Management Officer for one official year. (4/2025) Resolution # 9571 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Jeffrey D. Walker as Records Management Officer for one official year. (4/2025) Motion: Trustee Robinson Second: Trustee Rennekamp Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Mayor Woodard appoints Brent Cross as Building Commissioner for one official year. (4/2025) Resolution # 9572 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Brent Cross as Building Commissioner for one official year. (4/2025) Motion: Trustee Salton 4 Second: Trustee Hubbell Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Mayor Woodard appoints Brent Cross as Stormwater Management Officer for one official year. (4/2025) Resolution # 9573 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Brent Cross as Stormwater Management Officer for one official year. (4/2025) Motion: Trustee Robinson Second: Trustee Hubbell Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Mayor Woodard appoints Brent Cross as Engineer for one official year. (4/2025) Resolution # 9574 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Brent Cross as Engineer for one official year. (4/2025) Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Mayor Woodard appoints Brent Cross as Zoning Officer and Code Enforcement Officer for one official year. (4/2025) Resolution # 9575 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Brent Cross as Zoning Officer for one official year. (4/2025) Motion: Trustee Hubbell Second: Trustee Salton Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried 5 Mayor Woodard appoints the law firm of Bousquet Holstein, specifically Randy Marcus as the Village Municipal Law Attorney for one official year. (4/2025) Resolution # 9576 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of the law firm of Bousquet Holstein specifically Randy Marcus as the Village Municipal Law Attorney for one official year. (4/2025) Motion: Trustee Biloski Second: Trustee Rennekamp Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Mayor Woodard appoints Attorney Thomas Kramer as the Village Prosecutor for one official year. (4/2025) Resolution # 9577 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Attorney Thomas Kramer as the Village Prosecutor for one official year. (4/2025) Motion: Trustee Robinson Second: Trustee Salton Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Mayor Woodard appoints Beatrice Szekely as Village Historian for one official year. (4/2025) Resolution # 9578 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Beatrice Szekely as Village Historian for one official year. (4/2025) Motion: Trustee Biloski Second: Trustee Hubbell Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Mayor Woodard appoints Fred Cowett as Village Forester for one official year. (4/2025) Resolution # 9579 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Fred Cowett as Village Forester for one official year. (4/2025) 6 Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Mayor Woodard appoints George Tamborelle as the Village of Cayuga Heights Fire Superintendent for one official year. (4/2025) Resolution # 9580 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of George Tamborelle as the Village of Cayuga Heights Fire Superintendent for one official year. (4/2025) Motion: Trustee Second: Trustee Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Mayor Woodard appoints Roy Staley to the Board of Directors of the Bolton Point Water Commission for one official year. (4/2025) Resolution # 9581 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Roy Staley to the Board of Directors of the Bolton Point Water Commission for one official year. (4/2025) Motion: Trustee Robinson Second: Trustee Hubbell Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Mayor Woodard appoints herself to the Board of Directors of the Bolton Point Water Commission for one official year. (4/2025) Resolution # 9582 BE IT RESOLVED THAT: The Board of Trustees approves the appointment Mayor Linda Woodard to the Board of Directors of the Bolton Point Water Commission for one official year. (4/2025) Motion: Trustee Biloski Second: Trustee Rennekamp Ayes: Trustees: Biloski, Conway, Hubbell, Marshall, Robinson, and Salton Nays: none Abstentions: Mayor Woodard 7 Motion Carried Mayor Woodard appoints herself to the Board of Directors of the Tompkins County Council of Governments (TCCOG) for one official year. (4/2025) Resolution # 9583 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Linda Woodard to the Board of Directors of Tompkins County Council of Governments (TCCOG) for one official year. (4/2025) Motion: Trustee Robinson Second: Trustee Hubbell Ayes: Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: Mayor Woodard Motion Carried Mayor Woodard appoints Trustee Richard Robinson as an Alternate to the Board of Directors of the Tompkins County Council of Governments (TCCOG) for one official year. (4/2025) Resolution # 9584 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Rich Robinson as Alternate to the Board of Directors of Tompkins County Council of Governments (TCCOG) for one official year. (4/2025) Motion: Trustee Biloski Second: Trustee Salton Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, and Salton Nays: none Abstentions: Trustee Robinson Motion Carried Mayor Woodard appoints Clerk Jeffrey Walker to the Greater Tompkins County Municipal Health Insurance Consortium Design Committee for one official year. (4/2025) Resolution # 9585 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Clerk Jeffrey D. Walker to the Greater Tompkins County Municipal Health Insurance Consortium Design Committee for one official year. (4/2025) Motion: Trustee Robinson Second: Trustee Rennekamp Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried 8 Mayor Woodard appoints Trustee Peter Salton to the Board of Directors for the Greater Tompkins County Municipal Health Insurance Consortium for one official year. (4/2025) Resolution # 9586 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Peter Salton to the Board of Directors for the Greater Tompkins County Municipal Health Insurance Consortium for one official year. (4/2025) Motion: Trustee Rennekamp Second: Trustee Robinson Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, and Robinson Nays: none Abstentions: Trustee Salton Motion Carried Mayor Woodard appoints herself as an Alternate on the Board of Directors for the Greater Tompkins County Municipal Health Insurance Consortium for one official year. (4/2025) Resolution # 9587 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Linda Woodard as Alternate on the Board of Directors for the Greater Tompkins County Municipal Health Insurance Consortium for one official year. (4/2025) Motion: Trustee Salton Second: Trustee Hubbell Ayes: Trustees: Bilsoki, Conway, Hubbell, Marshall, Rennekamp, Robinson, and Salton Nays: none Abstentions: Mayor Woodard Motion Carried Mayor Woodard appoints Trustee Kristi Rennekamp to the Administration Committee for one official year. (4/2025) Resolution # 9588 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Kristi Rennekamp to the Administration Committee for one official year. (4/2025) Motion: Trustee Robinson Second: Trustee Hubbell Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Robinson, and Salton Nays: none Abstentions: Trustee Rennekamp Motion Carried Mayor Woodard appoints Trustee Jennifer Biloski as Chair of the Administration Committee for one official year.(4/2025) Resolution # 9589 9 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Kent Hubbell as Chair to the Administration Committee for one official year. (4/2025) Motion: Trustee Rennekamp Second: Trustee Hubbell Ayes: Mayor Woodard, Trustees: Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: Trustee Biloski Motion Carried Mayor Woodard appoints herself to the Administration Committee for one official year. (4/2025) Resolution # 9590 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Linda Woodard to the Administration Committee for one official year. (4/2025) Motion: Trustee Biloski Second: Trustee Salton Ayes: Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: Mayor Woodard Motion Carried Mayor Woodard appoints Trustee Sam Conway to the Public Safety Committee for one official year. (4/2025) Resolution # 9591 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Sam Conway to the Public Safety Committee for one official year. (4/2025) Motion: Trustee Robinson Second: Trustee Hubbell Ayes: Mayor Woodard, Trustees: Biloski, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: Trustee Conway Motion Carried Mayor Woodard appoints Trustee Jennifer Biloski to the Public Safety Committee for one official year. (4/2025) Resolution # 9592 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Jennifer Biloski to the Public Safety Committee for one official year. (4/2025) Motion: Trustee Hubbell Second: Trustee Salton Ayes: Mayor Woodard, Trustees: Hubbell, Conway, Rennekamp, Robinson, and Salton Nays: none 10 Abstentions: Trustee Biloski Motion Carried Mayor Woodard appoints Trustee Peter Salton as Chair of the Public Safety Committee for one official year. (4/2025) Resolution # 9593 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Peter Salton as Chair of the Public Safety Committee for one official year. (4/2025) Motion: Trustee Biloski Second: Trustee Hubbell Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, and Robinson Nays: none Abstentions: Trustee Salton Motion Carried Mayor Woodard appoints Trustee Hubbell to the Public Works Committee for one official year. (4/2025) Resolution # 9594 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Kent Hubbell to the Public Works Committee for one official year. (4/2025) Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard, Trustees: Biloski, Conway, Rennekamp, Robinson, and Salton Nays: none Abstentions: Trustee Hubbell Motion Carried Mayor Woodard appoints Trustee Richard Robinson as Chair to the Public Works Committee for one official year. (4/2025) Resolution # 9595 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Richard Robinson as Chair to the Public Works Committee for one official year. (4/2025) Motion: Trustee Biloski Second: Trustee Rennekamp Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, and Salton Nays: none Abstentions: Trustee Robinson Motion Carried Mayor Woodard appoints herself to the Public Works Committee for one official year. (4/2025) 11 Resolution # 9596 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Linda Woodard to the Public Works Committee for one official year. (4/2025) Motion: Trustee Second: Trustee Ayes: Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: Mayor Woodard Motion Carried Mayor Woodard appoints Trustee Salton to the Wastewater Committee for one official year. (4/2025) Resolution # 9597 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Peter Salton to the Wastewater Committee for one official year. (4/2025) Motion: Trustee Biloski Second: Trustee Robinson Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, and Robinson Nays: none Abstentions: Trustee Salton Motion Carried Mayor Woodard appoints Trustee Richard Robinson as Chair to the Wastewater Committee for one official year. (4/2025) Resolution # 9598 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Richard Robinson as Chair to the Wastewater Committee for one official year. (4/2025) Motion: Trustee Hubbell Second: Trustee Biloski Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, and Salton Nays: none Abstentions: Trustee Robinson Motion Carried Mayor Woodard appoints herself to the Wastewater Committee for one official year. (4/2025) Resolution # 9599 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Linda Woodard to the Wastewater Committee for one official year. (4/2025) Motion: Trustee Biloski Second: Trustee Robinson Ayes: Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none 12 Abstentions: Mayor Woodard Motion Carried Mayor Woodard appoints Trustee Kristi Rennekamp as Chair to the Finance Committee for one official year.(4/2025) Resolution # 9600 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Kristi Rennekamp as Chair to the Finance Committee for one official year. (4/2025) Motion: Trustee Salton Second: Trustee Biloski Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Robinson, and Salton Nays: none Abstentions: Trustee Rennekamp Motion Carried Mayor Woodard appoints Trustee Sam Conway to the Finance Committee for one official year. (4/2025) Resolution # 9601 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Sam Conway to the Finance Committee for one official year. (4/2025) Motion: Trustee Rennekamp Second: Trustee Biloski Ayes: Mayor Woodard, Trustees: Biloski, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: Trustee Conway Motion Carried Mayor Woodard appoints herself to the Finance Committee for one official year. (4/2025) Resolution # 9602 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Linda Woodard to the Finance Committee for one official year. (4/2025) Motion: Trustee Biloski Second: Trustee Hubbell Ayes: Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: Mayor Woodard Motion Carried Mayor Woodard appoints Trustee Richard Robinson as Chair to the Information Technology Committee for one official year. (4/2025) 13 Resolution # 9603 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Richard Robinson as Chair to the Information Technology Committee for one official year. (4/2025) Motion: Trustee Biloski Second: Trustee Rennekamp Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, and Salton Nays: none Abstentions: Trustee Robinson Motion Carried Mayor Woodard appoints Trustee Peter Salton to the Information Technology Committee for one official year. (4/2025) Resolution # 9604 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Peter Salton to the Information Technology Committee for one official year. (4/2025) Motion: Trustee Rennekamp Second: Trustee Robinson Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, and Robinson Nays: none Abstentions: Trustee Salton Motion Carried Mayor Woodard appoints Trustee Richard Robinson to the Human Resource Committee for one official year. (4/2025) Resolution # 9605 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Richard Robinson to the Human Resource Committee for one official year. (4/2025) Motion: Trustee Biloski Second: Trustee Hubbell Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, and Salton Nays: none Abstentions: Trustee Robinson Motion Carried Mayor Woodard appoints Trustee Jennifer Biloski as Chair of the Human Resource Committee for one official year. (4/2025) Resolution # 9606 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Jennifer Biloski to the Human Resource Committee for one official year. (4/2025) Motion: Trustee Robinson Second: Trustee Rennekamp 14 Ayes: Mayor Woodard, Trustees: Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: Trustee Biloski Motion Carried Mayor Woodard appoints herself to the Human Resource Committee for one official year. (4/2025) Resolution # 9607 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Linda Woodard to the Human Resource Committee for one official year. (4/2025) Motion: Trustee Biloski Second: Trustee Hubbell Ayes: Trustees: Biloski, Conway, Hubbell, Robinson, Rennekamp, and Salton Nays: none Abstentions: Mayor Woodard Motion Carried Mayor Woodard appoints Trustee Kent Hubbell to the Climate Smart Taskforce Committee for one official year. (4/2025) Resolution # 9608 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Kent Hubbell to the Climate Smart Taskforce Committee for one official year. (4/2025) Motion: Trustee Biloski Second: Trustee Robinson Ayes: Mayor Woodard, Trustees: Biloski, Conway, Rennekamp, Robinson, and Salton Nays: none Abstentions: Trustee Hubbell Motion Carried Mayor Woodard appoints Village resident Alice Wagenknecht-Wiesner as chair to the Climate Smart Taskforce Committee for one official year. (4/2025) Resolution # 9609 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Alice Wagenknecht- Wiesner to the Climate Smart Taskforce Committee for one official year. (4/2025) Motion: Trustee Hubbell Second: Trustee Biloski Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson and Salton Nays: none Abstentions: none Motion Carried 15 Mayor Woodard appoints Village Clerk Jeffrey D. Walker to the Climate Smart Community Task Force for one official year. (4/2025) Resolution # 9610 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Village Clerk Jeffrey D. Walker to the Climate Smart Community Task Force for one official year. (4/2025) Motion: Trustee Biloski Second: Trustee Hubbell Ayes: Mayor Woodard, Trustees: Bilsoki, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Mayor Woodard appoints Brent Cross to the Ithaca Tompkins County Transportation Counsel and the Planning Committee of the Ithaca Tompkins County Transportation Counsel or one official year. (4/2025) Resolution # 9611 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Brent Cross to the Ithaca Tompkins County Transportation Counsel and Planning Committee of the Ithaca Tompkins County Transportation Counsel for one official year. (4/2025) Motion: Trustee Biloski Second: Trustee Robinson Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Mayor Woodard appoints Trustee Jennifer Biloski to the Ithaca Tompkins County Transportation Counsel and the Policy Committee for the Ithaca Tompkins County Transportation Counsel for one official year. (4/2025) Resolution # 9612 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Trustee Jennifer Biloski to the Ithaca Tompkins County Transportation Counsel and the Policy Committee for the Ithaca Tompkins County Transportation Counsel for one official year. (4/2025) Motion: Trustee Robinson Second: Trustee Rennekamp Ayes: Mayor Woodard, Trustees: Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: Trustee Biloski Motion Carried Mayor Woodard appoints Brent Cross as an alternate to the Policy Committee of the Ithaca Tompkins County Transportation Counsel for one official year. (4/2025) 16 Resolution # 9613 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Brent Cross as an alternate to the Policy Committee of the Ithaca Tompkins County Transportation Counsel for one official year. (4/2025) Motion: Trustee Robinson Second: Trustee Hubbell Ayes: Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Mayor Woodard appoints Village resident Jenny Leijonhufvud to the Village Planning Board for a five- year term. (4/2029) Resolution # 9614 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Village resident Jenny Leijonhufvud to the Village Planning Board for a five-year term. (4/2029) Motion: Trustee rennekamp Second: Trustee Hubbell Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Mayor Woodard appoints Village resident Matt Johnston as an alternate to the Village Planning Board for a one-year term. (4/2025) Resolution # 9615 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Village resident Matt Johnston as an alternate to the Village Planning Board for a one-year term. (4/2025) Motion: Trustee Biloski Second: Trustee Conway Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Mayor Woodard appoints herself as the liaison to the Village Planning Board for a one-year term. (4/2025) Resolution # 9616 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Linda Woodard as the liaison to the Village Planning Board for a one-year term. (4/2025) 17 Motion: Trustee Salton Second: Trustee Robinson Ayes: Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: Mayor Woodard Motion Carried Mayor Woodard appoints Kent Hubbell to the Shade Tree Advisory Committee for one official year. (4/2025) Resolution # 9617 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Truste Kent Hubbell to the Shade Tree Advisory Committee for one official year. (4/2025) Motion: Trustee Robinson Second: Trustee Salton Ayes: Mayor Woodard, Trustees: Biloski, Conway, Rennekamp, Robinson, and Salton Nays: none Abstentions: Trustee Hubbell Motion Carried Mayor Woodard appoints Fred Cowett to the Shade Tree Advisory Committee for one official year. (4/2025) Resolution # 9618 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Fred Cowett as chair to the Shade Tree Advisory Committee for one official year. (4/2025) Motion: Trustee Biloski Second: Trustee Robinson Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Mayor Woodard appoints herself to the Shade Tree Advisory Committee for one official year. (4/2025) Resolution # 9619 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Linda Woodard to the Shade Tree Advisory Committee for one official year. (4/2025) Motion: Trustee Rennekamp Second: Trustee Hubbell Ayes: Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: Mayor Woodard Motion Carried 18 Mayor Woodard appoints Scott Howard to the Shade Tree Advisory Committee for one official year. (4/2025) Resolution # 9620 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Scott Howard to the Shade Tree Advisory Committee for one official year. (4/2025) Motion: Trustee Rennekamp Second: Trustee Conway Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Mayor Woodard appoints Village resident Hazel Gunn to the Shade Tree Advisory Committee for one official year. (4/2025) Resolution # 9621 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Village resident Hazel Gunn to the Shade Tree Advisory Committee for one official year. (4/2025) Motion: Trustee Robinson Second: Trustee Hubbell Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Mayor Woodard states that Justice Bergin has selected Penny Grant as her Village Court Clerk. A complete background check has been completed and she would like to start this week. Resolution # 9622 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves hiring Penny Grant as the new Village Court Clerk to begin today at an hourly rate of $23.57. Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard, Trustees: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Resolution # 9623 A. DESIGNATION OF THE VILLAGE’S OFFICIAL NEWSPAPER WHEREAS: The Ithaca Journal has general circulation within the Village; and 19 WHEREAS: The Ithaca Journal is not published in the village, but the Board of Trustees determines that it is broadly distributed with in the Village; and WHEREAS: Designation of an official newspaper is generally effective for one year. THEREFORE, BE IT RESOLVED THAT: That the Ithaca Journal is designated the official newspaper of record for the Village of Cayuga Heights Official Year. Motion: Trustee Robinson Second: Trustee Hubbell Ayes: Trustees: Mayor Woodard: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Resolution # 9624 B. RULES OF PROCEDURE: WHEREAS: New York State law does not establish meeting procedures for village boards of trustees; and WHEREAS: Village Law § 4-412 provides that the Board of Trustees may determine its own rules of procedure. THEREFORE, BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees establishes the following Meeting Rules of Procedure: I. REGULAR MEETINGS: The date, location, and time for regular meetings of the Board of Trustees is established as the 3rd Wednesday of each month at Marcham Hall starting at 7:00 p.m. as follows: Apr. 17th , May 15th , June 19st , July 17th, Aug.21st, Sept. 18th, Oct. 16th,Nov. 20th, Dec. 18th, Jan. 15th 2025, Feb. 19st 2025, March 19th 2025. II. SPECIAL MEETINGS: Special meetings of the Board of Trustees are all Board meetings other than Regular Meetings. A Special Meeting may be called by the Mayor or any Trustee member of the Board of Trustees by telephone, in person, or email at least 24 hours in advance of the meeting unless an emergency requires the meeting to be held on less than 24-hours’ notice. III. QUORUM: A quorum of the Board of Trustees must be physically present to conduct business. A quorum is a majority of the total legally authorized membership of the body, regardless of vacancies or absences. Although a quorum is required to conduct a meeting, a majority vote of the total legally authorized membership of the body is still required to pass most measures. IV. EXECUTIVE SESSIONS: Executive sessions must be held in accordance with NYS Public Officers Law § 105. All executive sessions must be entered by a motion made from a properly noticed and conducted open meeting. V. AGENDAS: The agenda is to be prepared by the Clerk at the direction of the Mayor. The Mayor or any Trustee may have an item placed on the agenda. When possible, items for the agenda must be provided to the Clerk in writing or via email at least 48 hours before the meeting’s start time. The agenda must be prepared by noon on the day of the meeting. 20 However, items may be placed on the agenda at any time. If necessary, a supplemental agenda may be distributed at the beginning of the meeting. VI. VOTING: Pursuant to the New York State Village Law and General Construction Law, each member of the Board has one vote. The Mayor may vote on any matter but must vote in case of a tie. A majority of the totally authorized voting power is necessary to pass a matter unless otherwise specified by State law. A vote upon any question must be taken by ayes and nays, and the names of the members present, and their votes must be entered in the minutes. VII. GENERAL RULES: a. The Mayor presides at the meeting. In the Mayor’s absence, the Deputy Mayor presides at meetings of the Board. The presiding officer may debate, move, and take any action that may be taken by other members of the Board. Board members are not required to rise but must be recognized by the presiding officer before making motions and speaking. b. Every motion must be seconded before being put to a vote: all motions must be recorded in their entirety in the Board’s minutes. c. Once recognized, a member may not be interrupted when speaking unless it is to call him/her to order. If a member is called to order, they must stop speaking until the question of order is determined, and, if in order, they must be permitted to proceed. There is no limit to the number of times a member may speak on a question. Motions to close or limit debate may be entertained and require a two-thirds vote to pass. d. Videoconferencing: In compliance with Public Officers Law (POL) § 103-a(2)(a), the Board of Trustees/Planning Board/Zoning Board of Appeals (the “Board”), following a public hearing, authorized by resolution on [insert date] the use of videoconferencing as described in POL § 103-a. The following procedures are hereby established to satisfy the requirement of POL § 103-a(2)(b) that any public body which in its discretion wishes to permit its members to participate in meetings by videoconferencing from private locations – under extraordinary circumstances – must establish written procedures governing member and public attendance. 1. Board members shall be physically present at any meeting of the Board unless such member is unable to be physically present at one of the designated public meeting locations due to extraordinary circumstances. 2. For purposes of these procedures, the term “extraordinary circumstances” includes disability, illness, caregiving responsibilities, or any other significant or unexpected factor or event which precludes the member’s physical attendance at such meeting. 3. If a member is unable to be physically present at one of the designated public meeting locations and wishes to participate by videoconferencing from a private location due to extraordinary circumstances, the member must notify the Mayor/Chairperson of the Planning Board/Chairperson of the Zoning Board of Appeals no later than four business days prior to the scheduled meeting in order for proper notice to the public to be given. 4. If there is a quorum of members participating at a physical location(s) open to the public, the Board may properly convene a meeting. A member who is participating from a remote location that is not open 21 to in-person physical attendance by the public shall not count toward a quorum of the Board but may participate and vote if there is a quorum of members at a physical location(s) open to the public. 5. Except in the case of executive sessions conducted pursuant to POL § 105, the Board shall ensure that its members can be heard, seen, and identified while the meeting is being conducted, including but not limited to any motions, proposals, resolutions, and any other matter formally discussed or voted upon. This requirement shall include the use of first and last name placards physically placed in front of the members or, for members participating by videoconferencing from private locations due to extraordinary circumstances, such members must ensure that their full first and last name appears on their videoconferencing screen. 6. The minutes of the meetings involving videoconferencing based on extraordinary circumstances pursuant to POL § 103-a shall include which, if any, members participated by videoconferencing from a private location due to such extraordinary circumstances. 7. The public notice for the meeting shall inform the public: (i) that extraordinary circumstances videoconferencing will (or may) be used, (ii) where the public can view and/or participate in such meeting, (iii) where required documents and records will be posted or available, and (iv) the physical location(s) for the meeting where the public can attend. 8. The Board shall provide that each open portion of any meeting conducted using extraordinary circumstances videoconferencing shall be recorded and such recordings posted or linked on the Board’s website (https://cayuga-heights.ny.us) within five business days following the meeting and shall remain so available for a minimum of five years thereafter. Such recordings shall be transcribed upon request. 9. If members of the Board are authorized to participate by videoconferencing from a private location due to extraordinary circumstances, the Board shall provide the opportunity for members of the public to view such meeting by video, and to participate in proceedings by videoconference in real time where public comment or participation is authorized. The Board shall ensure that where extraordinary circumstances videoconferencing is used, it authorizes the same public participation or testimony as in person participation or testimony. 10. Open meetings of the Board conducted using extraordinary circumstances videoconferencing pursuant to the provisions of POL § 103-a shall be broadcast pursuant to the requirements of POL § 103(f) and shall utilize technology to permit access by members of the public with disabilities consistent with the 1990 Americans with Disabilities Act (ADA), as amended, and corresponding guidelines. For the purposes of this guideline, “disability” shall have the meaning defined in Executive Law § 292. 11. The in-person participation requirements of POL § 103-a(2)(c) shall not apply during a state disaster emergency declared by the governor pursuant to Executive Law § 28 if the Board determines that the circumstances necessitating the emergency declaration would affect or impair the ability of the Board to hold an in-person meeting. 12. These procedures shall be conspicuously posted on the Board’s website (cayuga-heights.ny.us). 22 VIII GUIDELINES FOR PUBLIC COMMENT: Privilege of the Floor guidelines are as established at January 9, 2012 Board of Trustee meeting as follows. Meetings of the Board of Trustees of the Village of Cayuga Heights take place in accordance with New York State law, for the purpose of Village governance. Meetings are convened by the Mayor or by an appointed deputy. Discussion takes place among the members of the Board with the Village professional staff. Minutes are recorded by the Clerk. As provided in the New York State Open Meetings Law, all Board meetings are open to the public, and members of the public are welcome to attend. Although not required by law, the Mayor and the Trustees of Cayuga Heights offer Privilege of the Floor in order to provide individuals in the audience with the opportunity to voice their opinion on Village affairs. In the interest of expediting the flow of Village business during its lengthy meetings, Privilege of the Floor is open for 30 minutes only, ordinarily following any scheduled Public Hearings. Fifteen (15) minutes prior to the commencement of any regularly scheduled Board of Trustee’s meeting, a sign-in sheet will be placed on a table inside the meeting room. Upon arrival, all attendees are requested to sign in, indicating if they wish to speak. The speakers may give their name and address if they choose. If a speaker does not want to provide their name, they must sign in as “Anonymous Speaker” and then they are responsible for remembering the number associated with their place on the list. Attendees will be called to speak in the order shown on the sign-in sheet on a first come, first to speak basis. Speakers are asked to stand unless prevented by a disability, to give their name and address if they so choose and must limit their remarks to two minutes of time. Please note that a speaker’s time may not be yielded to other speakers. Speakers are requested to observe standards of courtesy and good taste and may be asked to terminate remarks at any time by the Mayor or another presiding officer. Audience members are asked not to engage with the speaker, or with each other. The Village Clerk keeps time and gives notice when 30 seconds are remaining. Occasionally, Board members may ask a speaker for clarification. Speakers are very welcome to submit their comments to the Board in writing for consideration and attachment to the meeting minutes. The minutes will include all the speakers’ names, if provided by the speaker, with a brief statement of their positions. Although the public is only invited to speak during Privilege of the Floor, the Board may, at its discretion, allow the public to speak at other times. Speakers must be recognized by the Mayor or by another presiding officer. Anyone with an interest in any facet of Village government is encouraged to contact the Mayor, the Board of Trustees and the Village staff through email addresses found on the Village of Cayuga Heights web site (www.Cayuga-Heights.ny.us). Adopted by the Board of Trustees, Village of Cayuga Heights, December 12th, 2011 IX MINUTES: a. The Clerk is responsible for taking the minutes of the board. Minutes must consist of a record or summary of all motions, proposals, resolution and any other matter formally voted upon and the vote thereon. Minutes must be taken for an executive session of any action that is taken by formal vote. Executive session minutes must consist of a record or summary of the final determination of such action, and the date and vote thereon; provided, however, that such summary need not include any matter which is not required to be made public by the NYS Freedom of Information Law (FOIL). 23 b. Minutes must also include the following: i. Name of the Board; ii. Date, place, and time of the meeting; iii. Notation of the presence or absence of Board members and time of arrival or departure if different from time of call to order and adjournment; iv. Name and title of other village officials and employees present and the approximate number of attendees; v. Record of communications presented to the Board; vi. Record of reports made by Board or other village personnel; and vii. Time of adjournment; and signature of Clerk or person who took the minutes if not the Clerk. c. Minutes may contain a summary of the discussion leading to action taken but should not include verbatim comments unless a majority of the Board resolves to have the Clerk do so. d. The Clerk is responsible for creating a draft of the minutes within the timeframe provided for under the New York State Open Meetings Law. The Board of Trustees approves the minutes at the next board meeting. Amendments to the Clerk’s minutes require approval of the Board of Trustees by a majority vote. X ORDER OF BUSINESS OF THE BOARD OF TRUSTEES: a. Call to order; b. Approval of minutes of previous meeting(s); c. Public comment period; d. Report of officers and committees (Fire, Treasurer, Mayor, Engineer, Trustees, Police, Public Works, Clerk); e. Report of the Attorney; f. Adjournment XI GUIDELINES FOR USE OF RECORDING EQUIPMENT: All members of the public and all public officials are allowed to tape or video record public meetings. Recording is not allowed during executive sessions. Recording should be done in a manner which does not interfere with the meeting. The mayor may determine whether the recording is being done in an intrusive manner taking into consideration, but not limited to, brightness of lights, distance from the deliberations of the village board, size of the equipment, and the ability of the public to participate in the meeting. If the recording is determined to be intrusive and interferes with the meeting, the mayor may direct that the recording be stopped or undertaken in a different manner or location. XII ADJORNMENT: Meeting may be adjourned by motion. XIII AMENDMENTS TO THE RULES OF PROCEDURE: The forgoing procedure may be amended from time to time by a majority vote of the Board. Motion: Trustee Biloski Second: Trustee Conway Ayes: Trustees: Mayor Woodard: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Resolution # 9625 C. DESIGNATING DEPOSITORY: 24 WHEREAS: the Board of Trustees has determined that Village Law § 4-412 (3)(2) requires the designation of banks or trust companies for the deposit of all village monies; THEREFORE, BE IT RESOLVED THAT: Section 1. That the Board of Trustees designates the Tompkins Community Bank, Ithaca, NY as official depository for all Village funds received by the Village Clerk and receiver of taxes for the Fiscal Year June 1, 2023 – May 31, 2024, with a maximum deposit of $6,000,000. Sections 2. That the Clerk is authorized to notify Tompkins Community Bank of the following names to be honored on checks for the Fiscal Year June 1, 2024 – May 31, 2025 with two signatures required for each check. Mayor Linda Woodard, Deputy Treasurer Rennekamp, Clerk Jeffrey D. Walker, Treasurer Laura Dolch Section 3. That this resolution is effective immediately. Motion: Trustee Rennekamp Second: Trustee Robinson Ayes: Trustees: Mayor Woodard: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried D. DESIGNATING MEETIND DATES: Resolution # 9626 BE IT RESOLVED THAT: The date, location, and time for next regular Board of Trustees meeting is April 17th 2024 at Marcham Hall, 7:00 p.m. Motion: Trustee Biloski Second: Trustee Hubbell Ayes: Trustees: Mayor Woodard: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Resolution # 9627 BE IT RESOLVED THAT: The date, location, and time for regular meetings of the Planning Board is established as the 4th Monday of the month at Marcham Hall starting at 7:00 p.m. Motion: Trustee Biloski Second: Trustee Robinson Ayes: Trustees: Mayor Woodard: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Resolution # 9628 25 BE IT RESOLVED THAT: The date and time for regular meetings of the Zoning Board of Appeals is scheduled on an as needed basis (historically held the 1st Monday of the month at 7:00 p.m.). Motion: Trustee Rennekamp Second: Trustee Biloski Ayes: Trustees: Mayor Woodard: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried E. CODE OF ETHICS: Resolution # 9629 BE IT RESOLVED THAT: The Mayor must ensure that a copy of the Code of Ethics is distributed to each officer and employee of the village. In addition, the Village Mayor must ensure that a copy of General Municipal Law §§ 800-809 is posted in each public building under the Village’s jurisdiction. Failure to either distribute or receive a copy of the local Code of Ethics does not affect an officer’s/employee’s duty to comply with the code, nor does it affect the enforcement of provisions of the code. Motion: Trustee Biloski Second: Trustee Hubbell Ayes: Trustees: Mayor Woodard: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried F. ADVANCE APPROVAL OF CLAIMS: Resolution # 9630 WHEREAS: The Board of Trustees has determined to authorize payment in advance of audit of claims for public utility services, postage, freight and express charges; and WHEREAS: all such claims must be presented at the next regular meeting for audit; and WHEREAS: this resolution is consistent with the Village of Cayuga Heights Procurement Policy; and WHEREAS: the claimant and the officer incurring or approving the claim are jointly and severally liable for any amount of Board of Trustees disallows. THEREFORE, BE IT RESOLVED THAT: Section 1. That the Board of Trustees authorized payment in advance of audit of claims for public utility services, postage, freights and express charges. All such claims must be presented at the next regular meeting for audit and the claimant and the officer incurring or approving the claim are jointly and severally liable for any amount of Board of Trustees disallows. Section 2. That this resolution is effective immediately. 26 Motion: Trustee Biloski Second: Trustee Rennekamp Ayes: Trustees: Mayor Woodard: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Resolution # 9631 Motion: Trustee Salton Second: Trustee Hubbell Ayes: Trustees: Mayor Woodard: Biloski, Conway, Hubbell, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Mayor Woodard adjourns the meeting at 7:50 p.m.