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HomeMy WebLinkAbout11.15.2023-Agenda1 Zoom Link 4118425407 Village of Cayuga Heights Board of Trustees Monthly Meeting November 15, 2023 7:00 p.m. 1. Call To Order EXHIBIT/PAGE 2. a. Approval of October 18, 2023 Meeting Minutes 2024-103 pgs. 2-13 3. Report of the Fire Superintendent Tamborelle: Submitted Report 2024-104 pgs. 14-15 4. Privilege of the Floor: 5. Report of Treasurer Dolch: Submitted Report 2024-105 pgs. 16-18 6. Report of Mayor Woodard: a. Village Justice Resolution 2024-106 pgs. 19-21 b. Memorial Tree Discussion c. Property Maintenance Task Force 7. Report of The Trustees: 8. Report of Superintendent of Public Works Cross: Submitted Report a. GHD Change Order 2024-107 pgs. 22-23 b. Cayuga Heights Road Sidewalk Project Design Contract 2024-108 pg. 24 c. Walking Safe Cayuga Heights Bid Results 9. Report of Police Chief Wright: Submitted Report 2024-109 pgs. 25-26 10. Report of Director of Public Works Wiese: Submitted Report 2024-110 pg. 27-29 11. Report of Clerk Walker: Submitted Report 2024-111 pg. 30-31 a. Village Property Taxes Resolution 12. Report of Attorney Marcus: 13. Adjournment 2 EXHIBIT 2024-103 VILLAGE OF CAYUGA HEIGHT October 18, 2023 Zoom ID # 4118425407 BOARD OF TRUSTEES 7:00 p.m. MONTHLY MEETING Present: Mayor Woodard; Trustees: Biloski, Hubbell, Marshall, Rennekamp, Robinson, Salton; Village Engineer B. Cross; Director of Public Works Wiese; Police Chief Wright; Attorney Marcus; Treasurer Dolch, Clerk Walker 1. Call to Order: Mayor Woodard calls the meeting to order at 7:00 p.m. 2a. Approval of the September 20, 2023 Meeting Minutes (Exhibit 2024-090) Resolution: 9496 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the September 20, 2023, Board Meeting Minutes as presented. Motion: Trustee Marshall Second: Trustee Biloski Ayes: Mayor Woodard; Trustees: Bilsoki, Hubbell, Marshall, Rennekamp, Robinson, Salton Nays: none Abstentions: none Motion Carried 2b. Approval of the October 4, 2023 Special Board Meeting Minutes (Exhibit 2024-091) Resolution: 9497 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the October 4, 2023, Special Board Meeting Minutes as presented. Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Bilsoki, Hubbell, Marshall, and Robinson Nays: none Abstentions: Trustee Rennekamp, and Salton 3 Motion Carried 3. Report of Fire Superintendent Tamborelle: Submitted Report (Exhibit 2024-092) •Fire Superintendent Tamborelle states that the fire station roof project is just about complete. He is very impressed with the contractor’s quality of work and speed of the project. •Fire Superintendent Tamborelle states that the department held the annual recruitment dinner which resulted in twenty recruits. The EMT class at the fire station has grown to twenty-eight people. •Fire Superintendent Tamborelle states that the only two action items he has for the Board tonight are the Cayuga Heights Fire Company letter of support and declaring the 2013 Ford F-150 as surplus. •Fire Superintendent Tamborelle states that Mayor Woodard and Village Attorney R. Marcus and himself met with the Town of Ithaca to discuss the Fire Support Contract the Village has with the Town of Ithaca. •Mayor Woodard states that the Town of Ithaca's contribution is based on the property tax value in the district the department covers. It is also based on the expenses of the fire department for that given year. •Mayor Woodard states that the Town of Ithaca was surprised at the amount of money they would be contributing to the Village this upcoming year. There was some confusion on gross versus net expenses that the Town of Ithaca would contribute to. •Mayor Woodard states that the Town of Ithaca felt the Village should deduct the contributions Cornell University donated towards a new fire truck, but that is not the case. •Fire Superintendent Tamborelle states that the Town of Ithaca does not have a say in how the Village spends money for the fire department. Resolution: 9498 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves the Cayuga Heights Fire Company fundraising letter to be mailed out to Village residents as presented in Exhibit 2024-093. Motion: Trustee Robinson Second: Trustee Biloski Ayes: Mayor Woodard; Trustees: Bilsoki, Hubbell, Marshall, Rennekamp, Robinson, Salton Nays: none Abstentions: none Motion Carried b. CHFD F-150 4 Resolution: 9499 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves the sale of the surplus 2013 Cayuga Heights Fire Department Ford F-150 VIN#FTFW1EF2DKE31798 using Teitsworth Auctioneers. Motion: Trustee Rennekamp Second: Trustee Salton Ayes: Mayor Woodard; Trustees: Bilsoki, Hubbell, Marshall, Rennekamp, Robinson, Salton Nays: none Abstentions: none Motion Carried 4. Privilege of the Floor: No members of the public wished to speak 5. Report of Treasurer Dolch: Submitted Report (Exhibit 2024-095) •Village Treasurer Dolch states that the September Bank to Book reconciliation is complete and has been signed off by Deputy Treasurer Rennekamp. •Village Treasurer Dolch states that she finished the AUD and submitted it to the Office of the State Comptroller on time without an extension. •Village Treasurer Dolch states that the annual audit will start next week. •Village Treasurer Dolch states that the Hanselman donations account was rolled into Fund Balance in FY 2021-2022 and 2022-2023. She would like to propose that we move all Hanselman income into a newly created Special Grants Fund (CD 232-Fire Department Donations). The previous balance of $21499.08 will be moved from Fund Balance and $1916.60 will be moved from A2705H to better manage and track these donations. Resolution: 9500 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes and approves the creation of CD 232 (Fire Department Donations) and for the treasurer to fund this account with $21,499.08 from Fund Balance and $1916.60 from A2705H. Motion: Trustee Hubbell Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Bilsoki, Hubbell, Marshall, Rennekamp, Robinson, Salton Nays: none Abstentions: none Motion Carried 5 Budget: •Village Treasurer Dolch states that F8350.410 (water system – contractual) has encountered some water valve replacement issues which has driven the budget over the anticipated amount. We will need to move $10,000 from the water contingency account to cover the overage and the upcoming vouchers for this abstract. Resolution: 9501 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes and approves moving $10,000 from the Contingency budget (F1990.400) to Water System – Contractual (F8350.410). Motion: Trustee Rennekamp Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Bilsoki, Hubbell, Marshall, Rennekamp, Robinson, Salton Nays: none Abstentions: none Motion Carried Approval of Abstract 5: Resolution: 9502 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves Abstract #5 for FYE2024 consisting of TA vouchers #27-34 in the amount of $14,644.76 and Consolidated Fund vouchers #289-367 in the amount of $574,452.55 and the Treasurer is instructed to make payments thereon. Motion: Trustee Salton Second: Trustee Biloski Ayes: Mayor Woodard; Trustees: Bilsoki, Hubbell, Marshall, Rennekamp, Robinson, Salton Nays: none Abstentions: none Motion Carried 6. Report of Mayor Woodard: Public Hearing on Proposed Local Law E of the year 2023 - Short-Term Rental Permit •Village Attorney R. Marcus states that this proposed local law has modified the language in the Village Code to remove the requirement that the property owner obtain a permit before advertising short-term rentals. 6 -Mayor Woodard opens the Public Hearing at 7:23 p.m. -Mayor Woodard closes the Public Hearing at 7:23 p.m. Resolution: 9503 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees adopts Proposed Local Law E of the year 2023 as Local Law 5 of the year 2023. A LOCAL LAW TO AMEND THE CODE OF THE VILLAGE OF CAYUGA HEIGHTS CHAPTER 305, "ZONING," ARTICLE V, "RESIDENCE ZONE," SECTION 305-17, “PERMITTED ACCESSORY BUILDINGS AND USES” TO REMOVE THE PENALTY FOR ADVERTISING A SHORT-TERM RENTAL PRIOR TO OBTAINING A CURRENT REGISTRATION PERMIT Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows: SECTION I PURPOSE AND INTENT The Village's Board of Trustees (the "Board") has been advised that the terms of Village Code Chapter 305, Article V, Subsection 305-17(I)(5)(d) may not be enforceable under the First Amendment and Commerce Clause of the Constitution. The intent of this Local Law is to remove this potentially unenforceable Subsection and to relabel the subsequent subsections. The purpose of this Local Law is to revise the text of Village Code Chapter 305, Article V, Subsection 305- 17 to delete Subsection 305-17(I)(5)(d) and to relabel Subsections 305-17(I)(5)(e) and 305-17(I)(5)(f) accordingly. SECTION II AUTHORITY This Local Law is enacted pursuant to the grant of powers to local governments provided in Section 10 of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provision of the New York State Constitution and not inconsistent with any general law relating to its property, affairs, government or other subjects provided for in said Section 10 of the Municipal Home Rule Law. SECTION III AMENDMENT OF ZONING LAW ARTICLE V, “RESIDENCE ZONE,” SECTION 305- 17, "PERMITTED ACCESSORY BUILDINGS AND USES" In Chapter 305 of the Village Code, "Zoning," Article V, "Residence Zone," Subsection 305-17, "Permitted Accessory Buildings and Uses," Subsection (I)(5)(d), is hereby deleted. As a result, the former Subsection (I)(5)(e) shall hereinafter be referred to as Subsection (I)(5)(d), and the former Subsection (I)(5)(f) shall hereinafter be referred to as Subsection (I)(5)(e). SECTION V SUPERSEDING EFFECT All Local Laws, Articles, resolutions, rules, regulations, and other enactments of the Village of Cayuga Heights in conflict with the provisions of this Local Law are hereby superseded to the extent necessary to give this Local Law full force and effect. Without limiting the foregoing, to any extent that the terms of the Zoning Law of the Village of Cayuga Heights are deemed to be in conflict with the requirements of this Local Law, the terms of this Local Law shall govern and control. 7 SECTION VI PARTIAL INVALIDITY. In the event that any portion of this Local Law is declared invalid by a court of competent jurisdiction, the validity of the remaining portions shall not be affected by such declaration of invalidity. SECTION VII EFFECTIVE DATE. This Local Law shall be effective immediately upon filing in the office of the New York State Secretary of State, except that it shall be effective from the date of its service as against a person served with a copy thereof, certified by the Village Clerk, and showing the date of its passage and entry in the Minutes of the Village Board of Trustees. This law shall become effective upon filing with the New York State Secretary of State. Motion: Trustee Biloski Second: Trustee Rennekamp Ayes: Mayor Woodard; Trustees: Biloski, Hubbell, Marshall, Rennekamp, Robinson, Salton Nays: none Abstentions: none Motion Carried b. Proposed Local Law F of the year 2023 – Annual Sewer Rate Law: The Village sets the sewer rates through the passage of a local law. The 2024 proposed rate will be $4.64/1000 gallons consumed for inside users and $6.96/1000 gallons for outside users. -Mayor Woodard opens the Public Hearing at 7:25 p.m. -Mayor Woodard closes the Public Hearing at 7:25 p.m. Resolution: 9504 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees adopts Proposed Local Law F of the year 2023 as Local Law 6 of the year 2023. A LOCAL LAW TO AMEND THE ANNUAL SEWER RATES, AS DEFINED IN ARTICLE XII, SEWER RENTS, OF THE VILLAGE OF CAYUGA HEIGHTS ARTICLES Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows: Section I. PURPOSE The purpose of this Local Law is to establish annual sewer rates of $4.64/1000 gallons consumed for inside users and a rate of $6.96/1000 gallons used for outside users, as defined in articles XII, Sewer Rents, of the Village of Cayuga Heights Articles. 8 Section II. AUTHORITY This Local Law is enacted pursuant to the grant of powers of local governments provided for in (i) Section 10 of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provisions of the New York State Constitution or not inconsistent with any general law relating to its property, affairs, government or other subjects provided for in said Section 10 of the Municipal Home Rule Law, (ii) General Municipal Law Article 14-F, (iii) General Municipal Law Sections 451 and 452, and (iv) Village Law Article 14. Section III. ESTABLISHMENT OF SEWER RATES As of January 1, 2024, annual sewer rates shall be established at a rate of $4.64/1000 gallons used for treatment of wastewater originating from properties located within the Village and a rate of $6.96/1000 gallons used for treatment of wastewater originating from properties located outside of the Village. Section IV. SUPERSEDING EFFECT All Local Laws, resolutions, rules, regulations, and other enactments of the Village of Cayuga Heights in conflict with the provisions of this Local Law are hereby superseded to the extent necessary to give this Local Law full force and effect. Section V. VALIDITY The invalidity of any provision of this Local Law shall not affect the validity of any other provision of this Local Law that can be given effect without such invalid provision. Section VI. EFFECTIVE DATE This Local Law shall be effective immediately upon filing in the office of the New York State Secretary of State, except that it shall be effective from the date of its service as against a person served with a copy thereof, certified by the Village Clerk, and showing the date of its passage and entry in the Minutes of the Village Board of Trustees. Motion: Trustee Hubbell Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Hubbell, Marshall, Rennekamp, Robinson, Salton Nays: none Abstentions: none Motion Carried c. Property Maintenance Task Force Committee Formation: The proposed local law that Village Attorney R. Marcus has drafted takes property maintenance out of the Village Zoning Law and establishes property maintenance as a stand-alone local law. 9 •Mayor Woodard states that she would like to form a task force to address the property maintenance definitions and changes in the current Village Zoning Law and incorporate those changes into the new proposed local law. •Mayor Woodard states that she along with Trustee Salton, Trustee Hubbell, Village Forester Cowett, and Village Historian Szekely have agreed to join this task force. She is also hopeful a couple of Village residents would like to join the group. •Mayor Woodard states that she would like Board approval to form this committee. •Village Attorney R. Marcus states that the City of Ithaca has a Property Maintenance Law that is easy to read and the Village Taskforce should at least look through the law to see how the City of Ithaca approaches it. Resolution: 9505 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves Mayor Woodard's request to form a Village Property Maintenance Task Force Committee to be comprised of herself, Trustee Salton, Trustee Hubbell, Village Forester Cowett, and Village Historian Szekely. Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Bilsoki, Hubbell, Marshall, Rennekamp, Robinson, Salton Nays: none Abstentions: none Motion Carried d. 317 E. Upland 911 Address Resolution: The property owners have requested an official 911 street address to be granted by the Board of Trustees. Resolution: 9506 WHEREAS, the Tompkins County Department of Emergency Response (DoER) oversees emergency dispatch and communications systems that allow residents to dial 911, and; WHEREAS, 911 is the number to report a police, fire, or medical emergency that requires the immediate presence of police officers, firefighters, or emergency medical personnel, and; WHEREAS, new address designations are approved by a municipality’s governing body. NOW, THEREFORE, BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves 317 E. Upland Road as the designated address in the Village of Cayuga Heights. Motion: Trustee Salton 10 Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Hubbell, Marshall, Rennekamp, Robinson, Salton Nays: none Abstentions: none Motion Carried 7. Report of the Trustees: a. Performance Review Procedures: •Trustee Biloski states that she has sent out all the procedures to the Village Department Heads and Village Committee Chairs. •Trustee Salton states that he has a clearer understanding of the process for this year. b. Resolution Requesting Action on the Cargill Salt Mine. •Trustee Hubbell states that the Cayuga Lake Watershed Intermunicipal Organization (CWIO) has drafted a resolution (EXHIBIT 2024-099) stating they support a full environmental review under SEQRA to NYSDEC and Governor Hochul. •Clerk Walker states that his Environmental Management Committee discussed this resolution and supports what CWIO has drafted. The next step would be to submit this resolution to our County Legislature. •Trustee Salton questions if the Village or any organization has standing to comment on this subject. •Village Attorney R. Marcus states that he does not see a mechanism that would trigger a SEQRA or Environmental Impact Statement. •Village Attorney R. Marcus states that he could foresee the NYS Legislature having to get involved to establish certain safety criteria for salt mines. •Trustee Hubbell states that this resolution represents the concerns of those working to protect this watershed. •Trustee Salton states that he is very aware of the history of Cargill and this resolution makes similar references to the past request when Cargill installed a new ventilation system. Requests were made then for SEQRA and Environmental Impact Statements and received nothing. •Trustee Marshall states that to Randy's point, CWIO should find a legal route to force this request into action. •The Board agrees there is a serious problem with having a salt mine under Cayuga Lake and the amount of runoff the salt plant is producing. 11 8. Report of Superintendent of Public Works Cross: a. WWTP Phase 2: •B. Cross states that the WWTP Phase 2 is almost complete, and he will begin to work on the long-term debt amounts and what the Village can expect to be paying annually. •B. Cross states that the new trickling filter pumps are due to arrive in December followed by the trickling filter seals. b. Walking Safe Cayuga Heights Sidewalk Bids: •B. Cross states that there have been ten different contractors that have requested the project plans. We are scheduled to open bids on November 2, 2023. c. Cayuga Heights Road Sidewalk Project: •B. Cross states that Hunt and Associates are working on a free proposal and draft contract. B. Cross is hoping to present that to the Board at the November Board Meeting. 9. Report of Police Chief Wright: Submitted Report (Exhibit 2024-100) •Chief Wright states that the department saw an increase in arrests mainly due to the increase of planned specific traffic details such as distracted driving. •Chief Wright states that as reported last month we are still waiting for the new patrol vehicle to be outfitted at Bush Electronics. •Trustee Marshall asks Chief Wright why it is taking so long. •Chief Wright states that they are backlogged with around one hundred fleet vehicles sitting on their lot waiting to get outfitted and we know that they have run into some staffing issues. 10. Report of Director of DPW Wiese: Submitted Report (Exhibit 2024-101) •Director Wiese states that he received a call on September 19th at 6:45 pm informing the Village of a water break on Pleasant Grove Road. Upon arrival, we discovered the leak to be on the Transmission main. A crew was called in to start repair work along with an NYSEG crew who helped stabilize a nearby telephone pole. A 16" repair clamp was used however the clamp did not solve the leak. A piece of new pipe had to be spliced in. The crew worked all night to repair the leak. •Director Wiese states that the DPW was notified in September that all streetlights between Texas Lane and Winthrop Drive were not working. Upon further investigation, it was found that the power disconnect feeding these streetlights had water within the breaker panel. The breaker was replaced only to find this was not the cause. There appears to be a short within the line which we scheduled to replace next spring however due to the safety issue we have moved this project to the top of our list. 12 •Director Wiese states two small leaks were found. We discovered a water main break on Warwick Place. This leak was found to be a small crack on the main and was repaired. We also discovered a water main break on Cambridge Place. This leak was found to be a small crack on the main and was repaired. •Director Wiese states that the newly hired laborer for the DPW resigned on Tuesday. Luckily, he has another individual named Jacob Hall who is interested in the position. •Director Wiese states would like Board approval to hire Jacob Hall as the new DPW laborer with an effective date of October 30, 2023. Resolution: 9507 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes hiring Jacob Hall to fill the Laborer at the contracted rate to start on October 30, 2023 subject to a successful background check. Motion: Trustee Marshall Second: Trustee Biloski Ayes: Mayor Woodard; Trustees: Bilsoki, Hubbell, Marshall, Rennekamp, Robinson, Salton Nays: none Abstentions: none Motion Carried •Director Wiese states that the DPW staff has spent some amount of time working on the Village House. New tenants will be moving in sometime this winter. 11. Report of Clerk Walker: Submitted Report (Exhibit 2024-102) •Clerk Walker states that he has incorporated the final list of property owners who have not paid their 2023 Village Property Taxes. •Clerk Walker states that he has included several before and after pictures of the Marcham Hall exterior painting. He decided to do all the work himself since it had been so difficult to find a contractor interested and one that was affordable. •Mayor Woodard remembers she wanted an update on the flow meters that have been installed. •Director Wiese states that they are collecting data, but he has not generated a report. •Mayor Woodard states that she received news that the Village of Lansing is building a 250-unit apartment complex. Mayor Woodard has already asked for a five-year projection for sewer units. This growth along with the Town of Lansing growth could stress the plant. •Mayor Woodard states that the “Gang of Six” will be holding a meeting at the end of this month. To gain more 13 capacity for future development we need to solve the I & I issues. 12. Report of Attorney R. Marcus: •Village Attorney R. Marcus states he does not have anything additional to report. 13. Adjournment: Mayor Woodard adjourns the meeting at 8:38 p.m. 14 EXHIBIT 2024-104 November 16, 2023 Honorable Linda Woodard Board of Trustees Village of Cayuga Heights Monthly Report October 2023 It was another 58-call month for the department! It has been a very busy year, and we are 62 calls above where were this time last year. We had 32 calls in the Village of Cayuga Heights, 17 calls in the Town of Ithaca and 9 mutual aid requests. There were 37 EMS calls and 21 fire responses. It has seemed busier this year and we just do not seem to be slowing down. As odd as it may sound, the busier we are the better morale is at the station. October is always a very busy month for training. We held our three all day recruit training sessions on the second and third weekends in October. We had all 20 of our new members attending the trainings. These are very busy weekends for all members of the department. Training starts each day at 0800 and goes until 1600 with a lunch break in middle of the day which is really the only down time. The first half of the first day is spent in the classroom covering department policies and an overview of our chain of command and equipment. This is where all new members get their initial sexual harassment, violence in the workplace and department anti-discrimination policies. All the new members made it through these initial days and have moved onto the checklist process. As an entire department we did a hazmat refresher in October. We are all trained as HazMat First Responders and many of us have taken the HazMat Command course, but we do need to refresh each year. We also got all our checklist evaluators together to do a refresher in the checklist process in anticipation of many hours of checklist work coming up through the fall and winter. We did also start the EMT class at the station. This class is being taught by instructors from EMSTAR in Elmira. We have 8 members enrolled in the class. The class was opened to the county and on class nights there are 35 people in the room. This is an amazing turnout for the county and hopefully we can continue this each year and help increase the number of EMS responders in the county. The roof at the station was finished in October and we are very pleased with the result. The crew came in and worked nonstop for two weeks to get the job done. The contractors did an amazing job on the roof and always kept the bay doors clear in case we had calls. The pitched roof got stripped and then ice and water shield to the peak and new shingles, the flat sections all got stripped and new vinyl roofing material was placed. The gutters had all the metal cladding removed, the old vinyl stripped and then relined. The cladding was all put back in placed and everything sealed. The vinyl manufacturer inspected the job and issued a 20-year warranty for the work. We have had rain since the job was done and we find no leaks. The next phase is to get a good count of ceiling tiles with water damage and get them replaced. The new pickup truck is in the station and the old truck is at the DPW. The plan is to have the auction company put it on their site and sell it. In anticipation of the approaching budget cycle, we have scheduled demos for air packs and battery powered rescue tools. We did have another bunker, Jake Beckman, let us know that he is leaving the area. He and his girlfriend graduated last spring from Cornell, and they are now moving to Chicago. He will be missed as an interior firefighter and apparatus operator. We were able to fill his room quickly with another member. Jane Reagan is from the Fall 22 recruit class. She is an EMT and almost done with her interior checklist. We are excited to have her as the next bunker. Our Halloween candy hand out went very well this year. The trucks were sent out into the community to hand out candy. One truck was assigned the Cayuga Heights Elementary parking lot, one to the Northeast Elementary parking lot and one truck up in the Salem Drive area of the district. They were so popular that they had to resupply several times with candy for the kids. This was a great way for our new members to participate in a community event. 15 As Mike would say, overall morale is high at the station. It is nice to have new faces around and the membership is strong. Sincerely, George Tamborelle Fire Chief/Fire Superintendent . 16 EXHIBIT 2024-105 VILLAGE OF CAYUGA HEIGHTS TREASURER’S REPORT November 2023 Revenues and Expenses: October month end bank-to-book reconciliation is complete and has been signed off by Deputy Treasurer Rennekamp. The treasurers report from Williamson is attached to this report. Audit: The 2022-2023 audit has been completed. We are awaiting the final report from EFRP Audit group. Interest Rates: Our NY Class interest rates continue to do well and we just renewed a CD at Tompkins bank for 6 months at a 5.2% interest rate. Approval of Abstract 6: BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves Abstract #6 for FYE2024 consisting of: • TA vouchers #35-43 in the amount of $14,931.52 and • Consolidated Fund vouchers #368-448 in the amount of $1,337,399.13 and the Treasurer is instructed to make payments thereon. Respectfully Submitted Laura W. Dolch Laura W. Dolch Treasurer 17 MONTHLY REPORT OF TREASURER TO THE VILLAGE BOARD OF THE VILLAGE OF CAYUGA HEIGHTS: The following is a detailed statement of all moneys received AND disbursed BY me during the month of October, 2023: = A GENERAL FUND - VILLAGE CASH - CHECKING 1,930,918.79 592,035.41 584,018.59 1,938,935.61 CASH - SAVING 126,616.59 5.37 0.00 126,621.96 CERTIFICATE OF DEPOSIT 415,573.91 1,406.14 0.00 416,980.05 NYCLASS GENERAL 2,608,272.08 160,778.36 550,000.00 2,219,050.44 PETTY CASH 450.00 0.00 0.00 450.00 TOTAL 5,081,831.37 754,225.28 1,134,018.59 4,702,038.06 CD SPECIAL GRANT FUND CASH 4,641.87 16,932.70 17,102.68 4,471.89 CASH - POLICE COMP TIME RESERV 25,369.10 0.00 0.00 25,369.10 CASH - ARPA FUNDS 2021 30,555.51 0.00 4,624.72 25,930.79 CASH - ARPA Funds 2022 159,117.64 0.00 0.00 159,117.64 CASH - JCAP COURTROOM SEATING 445.17 0.00 0.00 445.17 CASH - POL TRIAD GRANTS 8,445.68 0.00 0.00 8,445.68 CASH - BEAUTIFICATION SPECIAL 5,015.33 0.00 0.00 5,015.33 CASH - FIRE DEPT DONATIONS 0.00 26,190.67 0.00 26,190.67 CASH - DONATIONS FOR BODY CAME 13,183.69 0.00 12,307.98 875.71 RESERVE FOR BANK INTEREST 5,126.50 1,322.41 0.00 6,448.91 CASH - GENERAL POLICE DONATION 59,572.18 0.00 0.00 59,572.18 TOTAL 311,472.67 44,445.78 34,035.38 321,883.07 F WATER FUND CASH - CHECKING 107,512.08 1,594.32 37,354.16 71,752.24 NYClass - Water 256,911.84 1,152.82 0.00 258,064.66 TOTAL 364,423.92 2,747.14 37,354.16 329,816.90 G SEWER FUND CASH - CHECKING 391,319.13 196,358.96 118,075.88 469,602.21 NYCLASS SEWER 306,477.78 1,375.26 0.00 307,853.04 TOTAL 697,796.91 197,734.22 118,075.88 777,455.25 18 H CAPITAL FUND CASH - CHECKING -2,220,284.53 0.00 241,506.23 -2,461,790.76 TOTAL -2,220,284.53 0.00 241,506.23 -2,461,790.76 TA TRUST & AGENCY CASH - CHECKING 14,125.00 254,743.98 167,633.47 101,235.51 TOTAL 14,125.00 254,743.98 167,633.47 101,235.51 TOTAL ALL FUNDS 4,249,365.34 1,253,896.40 1,732,623.71 3 70,638.03 19 EXHIBIT 2024-106 NEW YORK STATE SENATE INTRODUCER'S MEMORANDUM IN SUPPORT RESOLUTION WHEREAS, the Village of Cayuga Heights seeks to amend the village law and the public officers law, in relation to residency requirements for village justice of Cayuga Heights WHEREAS, Section 1 adds a new subdivision 34 to section 3-300 of the village law, authorizing the village board of the village of Cayuga Heights pass a resolution to allow the village justice position be held by someone who lives outside of the village and that individual lives within Tompkins County. WHEREAS, Section 2 adds a new subdivision 74 to section 3 of the public officers law, authorizing the village board of the village of Cayuga Heights pass a resolution to allow the village justice position be held by someone who lives outside of the village and that individual lives within Tompkins County. WHEREAS, this practice, while an important component to ensure representation within our local governments, can make hiring decisions very difficult in municipalities. THEREFORE, BE IT RESOLVED THAT, The village of Cayuga Heights, a community of less than 4000 residents in a 1.8 square mile area, has requested this legislation to allow for a resident outside of the village, but still a member of the local community at large, to serve as their village justice to ensure a more competitive selection process. 20 Legislative Bill Drafting Commission 13293-01-3 1 -------- Senate -------- IN SENATE--Introduced by Sen --read twice and ordered printed, and when printed to be committed to the Committee on - ------- A. Assembly -------- IN ASSEMBLY--Introduced by M. of A. with M. of A. as co-sponsors --read once and referred to the Committee on *VILLLA* (Relates to residency requirements for village justice of Cayuga Heights) -------- Vil. village justice residency AN ACT to amend the village law and the public officers law, in relation to residency requirements for village justice of Cayuga Heights The People of the State of New York, represented in Senate and Assembly, do enact as follows: IN SENATE Senate introducer's signature The senators whose names are circled below wish to join me in the sponsorship of this proposal: s15 Addabbo s34 Fernandez s28 Krueger s01 Palumbo s42 Skoufis s43 Ashby s60 Gallivan s24 Lanza s21 Parker s11 Stavisky s36 Bailey s12 Gianaris s16 Liu s19 Persaud s45 Stec s57 Borrello s59 Gonzalez s50 Mannion s13 Ramos s35 Stewart- s46 Breslin s26 Gounardes s04 Martinez s05 Rhoads Cousins s25 Brisport s53 Griffo s07 Martins s33 Rivera s44 Tedisco s55 Brouk s40 Harckham s02 Mattera s39 Rolison s06 Thomas s09 Canzoneri- s54 Helming s48 May s61 Ryan s49 Walczyk Fitzpatrick s41 Hinchey s37 Mayer s18 Salazar s52 Webb s17 Chu s47 Hoylman- s03 Murray s10 Sanders s38 Weber s30 Cleare Sigal s20 Myrie s23 Scarcella- s08 Weik s14 Comrie s31 Jackson s51 Oberacker Spanton s56 Cooney s27 Kavanagh s58 O'Mara s32 Sepulveda s22 Felder s63 Kennedy s62 Ortt s29 Serrano IN ASSEMBLY Assembly introducer's signature The Members of the Assembly whose names are circled below wish to join me in the multi-sponsorship of this proposal: a078 Alvarez a047 Colton a034 Gonzalez- a146 McMahon a103 Shrestha a031 Anderson a140 Conrad Rojas a137 Meeks a016 Sillitti a121 Angelino a032 Cook a150 Goodell a017 Mikulin a052 Simon a037 Ardila a039 Cruz a116 Gray a122 Miller a075 Simone a035 Aubry a043 Cunningham a100 Gunther a051 Mitaynes a114 Simpson a120 Barclay a021 Curran a139 Hawley a145 Morinello a094 Slater a106 Barrett a018 Darling a083 Heastie a144 Norris a005 Smith a105 Beephan a053 Davila a028 Hevesi a045 Novakhov a118 Smullen a107 Bendett a072 De Los Santos a128 Hunter a069 O'Donnell a022 Solages a082 Benedetto a003 DeStefano a029 Hyndman a091 Otis a110 Steck a027 Berger a070 Dickens a079 Jackson a132 Palmesano a010 Stern a042 Bichotte a054 Dilan a104 Jacobson a088 Paulin a127 Stirpe Hermelyn a081 Dinowitz a011 Jean-Pierre a141 Peoples- a102 Tague a117 Blankenbush a147 DiPietro a134 Jensen Stokes a064 Tannousis a015 Blumencranz a009 Durso a115 Jones a023 Pheffer a086 Tapia a073 Bores a099 Eachus a077 Joyner Amato a071 Taylor a098 Brabenec a048 Eichenstein a125 Kelles a063 Pirozzolo a001 Thiele a026 Braunstein a074 Epstein a040 Kim a089 Pretlow a033 Vanel a138 Bronson a109 Fahy a013 Lavine a019 Ra a055 Walker a046 Brook-Krasny a061 Fall a065 Lee a030 Raga a143 Wallace a020 Brown, E. a008 Fitzpatrick a126 Lemondes a038 Rajkumar a112 Walsh a012 Brown, K. a004 Flood a095 Levenberg a006 Ramos a041 Weinstein a093 Burdick a057 Forrest a060 Lucas a062 Reilly a024 Weprin a085 Burgos a124 Friend a135 Lunsford a087 Reyes a059 Williams a142 Burke a050 Gallagher a123 Lupardo a149 Rivera a113 Woerner a119 Buttenschon a131 Gallahan a129 Magnarelli a067 Rosenthal, L. a080 Zaccaro a133 Byrnes a007 Gandolfo a101 Maher a025 Rozic a096 Zebrowski a044 Carroll a068 Gibbs a036 Mamdani a111 Santabarbara a056 Zinerman a058 Chandler- a002 Giglio, J.A. a130 Manktelow a090 Sayegh Waterman a148 Giglio, J.M. a108 McDonald a076 Seawright a049 Chang a066 Glick a014 McDonough a084 Septimo a136 Clark a097 McGowan a092 Shimsky • Single House Bill (introduced and printed separately in either or both houses). Uni-Bill (introduced simultaneously in both houses and printed as one bill. Senate and Assembly introducer sign the same copy of the bill). • Circle names of co-sponsors and return to introduction clerk with 2 signed copies of bill and: in Assembly 2 copies of memorandum in support, in Senate 4 copies of memorandum in support (single house); or 4 signed copies of bill and 6 copies of memorandum in support (uni-bill). 21 09/22/23 2 13293-01-3 1 Section 1. Section 3-300 of the village law is amended by adding a new 2 subdivision 34 to read as follows: 3 34. Notwithstanding any provisions of this chapter or other general 4 law, local law, ordinance, or special act, the village board of trustees 5 of the incorporated village of Cayuga Heights, in the county of Tomp- 6 kins, may, by resolution, provide that the office of village justice 7 and/or associate justice of such village may be held by a person who is 8 not a resident of such village, provided that such person resides within 9 the county of Tompkins. 10 § 2. Section 3 of the public officers law is amended by adding a new 11 subdivision 74 to read as follows: 12 74. In the village of Cayuga Heights, in the county of Tompkins, the 13 provisions of this section requiring a person to be a resident of the 14 political subdivision or municipal corporation of the state for which he 15 or she shall be chosen or within which his or her official functions are 16 required to be exercised, shall not prevent a person from holding the 17 office of village justice and/or associate justice of the village of 18 Cayuga Heights, provided that such person resides in the county of Tomp- 19 kins. Provided, however, the person performing the functions of village 20 justice in any other village shall be a resident of such village unless 21 otherwise provided by law. 22 § 3. This act shall take effect immediately. 22 EXHIBIT 2024-107 As a follow-up to the discussion at the PWC meeting, GHD is coming to the end of the money that was available in their original agreement to provide construction inspection/administration. Due to the extended construction period caused by the late arrival of the electrical switch panel(s), their staff/subcontractor(s) have had to continue to be engaged in the project over the entire period of delay. They have estimated that the potential extra cost could be $76,000, but will be billed at their standard hourly rates (see attachment). I anticipate that we will be able to do much better that than by minimzing the amount of time that they need to have an inspector at the jobsite. Of course there is no way to eliminate ongoing inspections or shutdown their office staff from managing our project. I am hopefully that we can possibly get the project finish by the time about half of the hours are expended. I inquired as to the possibility of going back on the electrical contractor to cover some/all of the extra cost due to the schedule delay caused by their supplier. Unfortunately, GHD believes that the problem was a nation-wide issue caused/worsened by the pandemic, therefore we might not have any legal basis to go after them (MATCO) to recover the extra cost. As a reminder, due to good work by Yaws during the long delay, we were able to remove most of the sludge ourselves, which has avoided about $300,000 in costs that would have been charged by Blue Heron. Therefore, we need to pass a resolution authorizing the Mayor to sign the GHD Agreement Amendment for up to $76,000 to carry the project through the anticipated substantial complete date of 12/22/23. This is EXHIBIT K, consisting of 2 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated May 4, 2020. AMENDMENT TO OWNER-ENGINEER AGREEMENT Amendment No. 2 The Effective Date of this Amendment is: October 23, 2023. Background Data effective Date of Owner-Engineer Agreement: May 4, 2020 Owner: Village of Cayuga Heights, New York Engineer: GHD Consulting Services Inc. Project: Cayuga Heights WWTP Upgrade – Phase 2 (WWTP Improvements) Nature of Amendment: 23 _X Additional Services to be performed by Engineer _X Modifications to services of Engineer Modifications to responsibilities of Owner _X Modifications of payment to Engineer _X Modifications to time(s) for rendering services Modifications to other terms and conditions of the Agreement Description of Modifications: Provide additional Construction Administration Services and Resident Project Representative Services due to delay in completion of construction. The delay in construction completion is attributed to delays in equipment delivery to the project site. Those delivery delays were associated with supply chain issues resulting from the COVID pandemic and were beyond the control of Contractors. The original date for Substantial Completion of construction was April 17, 2023 and our increase in fee is based on anticipated Substantial Completion an additional 36 weeks (December 22, 2023). Agreement Summary: Original agreement amount: $ 640,000.00 Net change for prior amendments: $ 920,000.00 This amendment amount: $ 76,000.00 Adjusted Agreement amount: $1,636,000.00 Change in time for services (days or date, as applicable): Anticipated Substantial Completion is December 22, 2023. The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit C. Owner and Engineer hereby agree to modify the above-referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. OWNER: Village of Cayuga Heights, NY ENGINEER: GHD Consulting Services Inc. By: By: Print name: Print name: Joel Kostelac Title: Title: Business Group Leader Date Signed: Date Signed: 10/19/23 24 EXHIBIT 2024-108 Hunt Engineers has provided the attached proposed scope of services agreement to perform the design work on the Cayuga Heights Road sidewalk project. Their proposal is for services (to be billed hourly) with a not to exceed value of $235,564, which is well within the NYSDOT formula that has an allowance for up to $552,960.00. The TAP grant program will be reimbursing us 80% of the actual billed hours. The form of agreement that Hunt has provided is a document that has been developed “in-house” by them. Therefore, Randy will be reviewing this document for the first time (unlike other agreements that are a boilerplate document). He may not have finalized his review before tonight’s meeting, but he has agreed that the Trustees could authorize the Mayor to sign the agreement conditioned on his final review. Therefore, I recommend that the Trustees pass a resolution to accept the Hunt Engineers agreement as proposed and authorize the mayor to sign it pending final legal review by Attorney Marcus. Cayuga Heights Road Sidewalk Project Link 25 EXHIBIT 2024-109 Village of Cayuga Heights Police Department ___________________________________________________ Jerry L. Wright Chief of Police 11/2/23 To: The Honorable Mayor Woodard Members of the Board of Trustees Village of Cayuga Heights Re: Report of the Police Department for October 2023 In the month of October, the police department received 345 calls for service. In addition to these calls, 71 uniform traffic tickets were issued, and 1 parking violation was cited. A breakdown of the calls for service is as follows: There were no Felony incidents handled in October. 1 Penal Law Misdemeanor report of Larceny was made. The caretaker for a residence in the village stated that scrap materials had been taken from the premises. There is a suspect in this investigation, which remains on-going. The investigation of 8 Traffic Stops led to 9 Vehicle and Traffic Misdemeanor charges. 6 for Suspended Registration and 3 for Aggravated Unlicensed Operation of a Motor Vehicle 3rd. 1 Penal Law Violation of Harassment was reported. A resident stated that they had received threatening emails pertaining to an ongoing neighbor-dispute. The complainant requested the report be filed for litigation purposes. 5 Local Law incidents were handled. 3 reports of vehicles or persons being in Sunset Park after Hours were made. Upon officers’ arrival to the park, no persons or vehicles were observed in the area. 2 Noise complaints of loud parties were made. The on-duty officers responded to the reported locations and did in fact observe loud music coming from the residences. Contacts were advised of the village’s local law and asked to keep the noise down. No further complaints were received. 1 Bench Warrant arrest was made. CHPD Officers were notified that an individual with an active warrant out of Cayuga Heights Court had been located and was in the custody of an adjacent county Sheriff’s Deputy. After being taken into custody by the CHPD officer, the subject was transported to the Tompkins County CAP for arraignment. The following 10 arrest charges were filed, 3-Aggravated Unlicensed Operation of a MV-3rd, 6-Suspended Registration, 1- Execute Bench Warrant, 3 Motor Vehicle Accidents were handled, none involving injuries or deer. The reported accidents occurred at the following intersections: 1. Pleasant Grove Rd. and Hanshaw Rd., 2. Cayuga Heights Rd. and Wyckoff Rd. and 3. Triphammer Rd. and Hanshaw Rd. There were no incidents involving deer reported. 26 7 calls for service were completed under the Tompkins County Mutual Aid Agreement involving CHPD officers assisting other agencies while there were 0 calls involving another agency assisting CHPD. Over the course of the month, Officers took part in the following training and/or events: 3 traffic details were conducted including 1 for the Patrol Traffic Safety Grant Enforcement. On the 23rd Part-time officers completed Night Range Qualifications while Full-time officers completed theirs on the 24th. Finally, on the 31st Sgt. Manning and Officer Gray assisted with traffic control for the annual Northeast Elementary School Halloween Parade. The full-time officers worked a total of 72 hours of overtime and the part-time officers worked a total of 282 hours. Sincerely, Chief Jerry Wright 27 EXHIBIT 2024-110 Village of Cayuga Heights Mike Wiese – B.O.T Report November 15th, 2023 Code Enforcement – Code training was attended on September 20th which completes annual requirement of 24 hours of training per calendar year. Year to date – 129 Building permits have been submitted for review Year to date – 84 Building permits issued 13 Zoning permits issued 12 Right of Way permits issued Street – Exploring drainage replacement solutions for failing culvert on Iroquois Place. We discovered a gas line was installed at a height which will impact the installing of the properly sized drainage pipe. We are coordinating with NYSEG to find a resolution. Until then the road will remain closed. NYSEG has determined that they can eliminate this gas main and reroute it down Triphammer road. They are currently designing the project. UPDATE: NYSEG has begun their work to move the gas main out of the way of the culvert pipe so the new pipe can be installed. Culvert project has been pushed back for North Triphammer Street lights. UPDATE: Culvert pipe has been replaced and is complete. DPW was notified in September that all street lights between Texas Lane and Winthrop drive were not working. Upon further investigation it was found that the power disconnect feeding these street lights had water within the breaker panel. The breaker was replaced only to find this was not the cause. There appears to be a short within the line which we scheduled to replace next spring however due to the safety issue we have moved this project to the top of our list. UPDATE: New wiring has been installed and lights are operational. Assisted in the planting of new trees along North Triphammer Road. Water – Received a call on October 27th at 4:00 am informing the Village of a water break at the intersection of North Triphammer Road and Hanshaw Road. Upon arrival we discovered the leak to be on the Transmission main. Due to the depth of the pipe Bolton Point and the Village decided to bring in the Town of Ithaca to repair the pipe. The village aided the Town of Ithaca with the repair. The DPW was informed that the hydrant located at the Fire Department has broken and needed to be replaced. The depth of the hydrant caused issues with the internal linkage which made the hydrant susceptible to breaking. Due to this we extended the water main to a higher level to allow a shorter hydrant to be installed. Sewer – 2 Sump Pump inspections were performed in September. 28 Coordinated with Eastech to implement portable sewer meters. These meters are now cellular activated and can be read remotely. With the meters installed we are now working with TG Miller to monitor the flow rate. Personnel – As of 10/30 the new Laborer, Jacob Hall, started working for the DPW. This was due to the previous new hire not continuing his employment. Summary of work completed this year. Paved Winthrop Place, Randolph Road, Warwick Place, Cambridge Road, Burleigh Drive, North Triphammer, Hanshaw Road, Hillside Drive, Iroquois Road, North Sunset Total feet paved - 11,795 feet Total miles paved - 2.23 Miles Ditched - 4,800 feet of roadway Applied shoulders to 4,800 feet of roadway after paving Total sewer manholes evaluated and repaired - 47 Total Water Valves addressed - Hydrant E0160 Guard valve on Randolph Road E0780M E0660M Hydrant G0540 Guard Valve on North Sunset G1170M G1160M G1550M G1130M Installed new drainage at intersection of Iroquois Road and Highland Road Installed 215 feet of new sidewalk connecting Overlook Road and Highland Road Installed catch basin on Hillside drive to allow drainage into Overlook ditchline Repaired culvert outlet walls on Winthrop Drive - replaced old railroad ties with Concrete block Extended railing on Winthrop Drive culvert outlet for safety Installed new railing on Hanshaw road near Cayuga Heights Elementary School 29 Located all curb valves in properties that could be excavated Worked with contractor to hydro excavate 81 water curb valves to identify the material Took pictures and identified 81 water curb valve services Backfilled all excavated locations Installed and implemented new portable sewer flow tracking devices. Excavated and Identified utilities in Iroquois place which could impact failing culvert pipe replacement Worked with NYSEG to create a plan to relocated existing gas main so the maximum size culvert pipe could be installed Installed 1000 feet of electrical conduit for inoperable street lights on North Triphammer Repaired landing, exterior doors, bathroom vanity, drywall ceiling and pocket door at the Village House Installed ceiling mounted projector screen for movie nights at the Fire Department Removed and replaced guide rail on Tyler Road Built new structure on backside of salt barn to replace failing storage trailer 30 EXHIBIT 2024-111 Clerk’s Report: Property Tax Update: October was the last month we could collect any outstanding property taxes. The Board will need to pass a resolution to re-levy the remaining amounts to the County Property Tax Bills. WHEREAS, Diligent efforts to collect unpaid taxes by the Village of Cayuga Heights of the Town of Ithaca in the County of Tompkins have been made; and WHEREAS, The Collector of Taxes has certified a list consisting of the taxes remaining unpaid upon the Village Tax Roll; and WHEREAS, Pursuant to the Real Property Tax Law of the State of New York Section 1442, an alternative method for collection of delinquent village taxes exists. NOW, THEREFORE, BE IT RESOLVED THAT: The Board of Trustees requests the collection of delinquent Village of Cayuga Heights real property tax in the amount of $13,202.62 on (6) properties with $1,056.21 in penalties, totaling $14,258.83 to be submitted to Tompkins County. 31 BRI Update: