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HomeMy WebLinkAbout08.17.2022_Agenda1 Zoom Link 4118425407 Village of Cayuga Heights Board of Trustees Monthly Meeting August 17, 2022 7:00 p.m. EXHIBIT/PAGE 1. Call To Order 2. Approval of July 20, 2022 Meeting Minutes 2023-047 pgs. 2-13 3. Report of the Fire Superintendent Tamborelle: Submitted Report 2023-048 pgs. 14-15 a. 2023 CHFD Tahoe Purchase from Hanselman Trust 2023-049 pg. 15 4. Privilege of the Floor: 5. Report of Treasurer Dolch: Submitted Report 2023-050 pgs. 16-17 6. Report of Mayor Woodard a. Public Hearing on Proposed LL B-2022 Property Maintenance 2023-051 pgs. 18-19 b. Water Rate Resolution 2023-052 pg. 20 c. Schedule a Public Hearing on Proposed Local Law C of 2022-Sewer Rate 2023-053 pgs. 21 d. Lake View Cemetery Update e. EFPR Group Audit Proposal f. Sunset Park Design Update g. Airbnb Update 2023-054 pgs. 22-25 7. Report of the Trustees: 8. Report of Police Chief Wright: Submitted Report 2023-055 pgs. 22-23 9. Report of Director of Public Works Wiese: Submitted Report 2023-056 pg. 24 10. Report of Superintendent of Public Works Cross: a. WWTP Phase 3 SEQR 2023-057 pgs. 28-29 b. WWTP Phase 3 Bonding Resolution 2023-058 pgs. 30-31 c. Safe Streets Contribution Resolution 2023-059 pgs. 32-33 11. Report of Clerk Walker: Submitted Report 2023-058 pg. 34 12. Report of Village Attorney: 13. Adjournment 2 EXHIBIT 2023-047 Minutes VILLAGE OF CAYUGA HEIGHTS Wednesday, July 20, 2022 Zoom Meeting ID #4118425407 BOARD OF TRUSTEES 7:00 p.m. MONTHLY MEETING Present: Mayor Woodard; Trustees: Hubbard, Marshall, Rennekamp, Robinson; Police Seargent Manning; Village Engineer B. Cross; Clerk Walker; Treasurer Dolch, Attorney Marcus, Planning Board Chair Cowett. Absent: Trustee Salton, Police Chief Wright & Director of Public Works Wiese 1. Call to Order: Mayor Woodard calls the meeting to order at 7:01 p.m. 2. Approval of Meeting Minutes: June 16, 2022 Resolution # 9229 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the June 16, 2022 Meeting minutes as presented. Motion: Trustee Marshall Second: Trustee Rennekamp Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, Rennekamp, and Robinson Nays: none Abstentions: none Motion Carried 3. Report of Fire Superintendent Tamborelle: Submitted Report (Exhibit 2023-037) •Fire Superintendent Tamborelle states that movie night has been very successful. •Mayor Woodard asks about the installation of the new air conditioners. •Fire Superintendent Tamborelle states that the contractor has not provided an installation date yet. In the meantime, they have purchased two window units and installed them where needed. 4. Privilege of the Floor: •Village residents Randall Nesbitt and Christina Lacey addressed the Village Board with two concerns. One, the vacant property located at 322 Highland Rd. & two, the Walking Safe Cayuga heights Sidewalk Project on Kline Rd. •C. Lacey states that 325 Highland Rd has had no property maintenance in two years, and she would like to know what the Village’s plan is since the Village DPW staff mowed the lawn at that location. 3 •C. Lacey also states that there need to be some updates on where the Walking Safe Cayuga Heights stands. point. Residents were promised a website and community outreach. C. Lacey would like to know where this project is today. •Mayor Woodard states that this project has been plagued by numerous delays. One example was that NYS forced the Village to conduct a historical study of the proposed location of this project which took several months to complete. •B. Cross states that the study was an architectural study of individual property owners. The Village had to hire an architect to do these reviews of these properties which was an added expense of $13,000. •B. Cross states that we are at the same place with this project that we were a year and a half ago. We still do not know where this project stands financially. The goal is to have a completed engineering report which will then produce a final design report for the public to then make comments. •C. Lacey states that she and other residents have safety concerns for this project that stem from the preliminary concepts. C. Lacey is hopeful that now might be the right time to re-evaluate this project's current course. •R. Nesbitt states that it is his understanding that the proposed sidewalk will be on the south side of Kline Rd. •B. Cross states that R. Nesbitt is correct, and that decision was made with the resident's input. The Village was also challenged by the Federal Highway Administration to demonstrate that there was a basis for choosing to have the sidewalk on the south side of Kline Rd. •C. Lacey states that neither option is ideal given how traffic flows through that area. She would like to know why wasn't there an option to put a pedestrian walkway at the end of the road and stop the thoroughfare. •B. Cross states this was a consideration but the NYSDOT Grant is for transportation enhancements, not transportation elimination. •R. Nisbitt states that he is hopeful that moving forward the project will have more resident input. -Mayor Woodard directs the conversion to address the vacant property located at 325 Highland Rd. •Mayor Woodard states that we are proposing a local law that allows the Village to keep a vacant property maintained. •Village Attorney R. Marcus states that specifically, this local law will allow the Village to go on-site to do the property maintenance and then charge the property owner for any cost. Whether that's the cost of the village itself doing that work or hiring out. •R. Nisbitt states that NYS Building Code has a property maintenance section that requires property owners to maintain their property. In this case, is that not being done because the property is in foreclosure? Why wouldn't this accomplish law cover the Village? •Village Attorney R. Marcus states that it might be the case that the banks are paying the taxes on this property. 4 •R. Nisbett would like to see the maintenance improved to the standard of the neighborhood. It is beyond just moving the lawn, the whole property needs to be brought back to a level that represents the Village. •B. Cross states that is the Villages goal as well. Director of Public Works M. Wiese will be hiring a professional landscaper for this property. •Village resident M. Defay states that she lives next to the vacant property informed the Board that there is now a feral cat population living on that property. •Mayor Woodard states that is an important information and thanks M. Defay for bringing that to our attention. 5. Report of Treasurer Dolch: Submitted Report (Exhibit 2023-038) •Village Treasurer Dolch states that there is some progress with the internal audit. •Village Treasurer Dolch states that the Village Finance Committee has discussed an audit proposal from another company. •Village Treasurer Dolch states that the Office of the State Comptroller has granted a 60 day extension to complete the AUD. Approval of Abstract #2 Resolution: 9230 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #2 for FYE2022 consisting of TA vouchers 7-15 in the amount of $16,062.23 and Consolidated Fund vouchers 29-120 in the amount of $862,644.93 and the Treasurer is instructed to make payments thereon. Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, Rennekamp, and Robinson Nays: none Abstentions: none Motion Carried In closing Village, Treasurer Dolch states that she has submitted for reimbursement of $1,800,000.00 from EFC for the WWTP upgrades. 6. Report of Mayor Woodard: a. Ithaca Women Writers of Silent Films Weekend: The Wharton Studio Museum and the Finger Lakes Film Trail combined with Historic Ithaca are planning a weekend (October 14 - 16) to mark Silent Movie Month. •Village Historian B. Szekely and Village resident and Co-Founder of the Wharton Studio Museum, D. Reisman have requested the use of Marcham Hall on October 15, 2022. 5 •Mayor Woodard states that the History Project in Cayuga Heights has been invited to participate by hosting a 1 - 1.5-hour program at Marcham Hall on Saturday the 15th from 2:00 to roughly 3:00 pm. Two of the three women whose work will be featured--Ruth Sawyer Durand and Maude Radford Warren-- lived in the village (in homes on Highland Road). Resolution: 9231 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes the use of Marcham Hall on October 15, 2022, from 2:00 p.m. to 3:30 p.m. for a presentation of Ithaca Women Wrights of Silent Films. Motion: Trustee Marshall Second: Trustee Rennekamp Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, Rennekamp, and Robinson Nays: none Abstentions: none Motion Carried •Mayor Woodard states that later this year Village Historian B. Szekely will be hosting a historical walk around the Village. This event will be held on August 27, 2022. b. Schedule a Public Hearing on Proposed Local Law B-2022 Property Maintenance. •Mayor Woodard states that we have two abandoned properties, and after tonight’s privilege of the floor comments it is apparent that this is the right time to put forward this Proposed Local Law B of 2022. •The Village Board of Trustees supports hiring an outside contractor to bring those properties back to the standard of the neighborhood. VILLAGE OF CAYUGA HEIGHTS PROPOSED LOCAL LAW B OF THE YEAR 2022 DRAFT A LOCAL LAW TO AMEND THE VILLAGE OF CAYUGA HEIGHTS CODE CHAPTER 305, "ZONING," ARTICLE XIII, “PROPERTY MAINTENANCE” Be it enacted by the Board of Trustees of the Village of Cayuga Heights (the "Village") as follows: SECTION I PURPOSE AND INTENT The Village’s Board of Trustees has found that, in such cases, as a property owner has violated the 6 requirements of Article XIII, "Property Maintenance," of Chapter 305, "Zoning," of the Village Code, such violation threatens the health, safety, and welfare of Village residents, may create fire hazards, may endanger the environment and groundwater, may lead to infestation by insects, vermin or rodents may cause depreciation of property values, and has a deteriorating and blighting effect upon the neighborhood and community. The Village Board has determined that a violation of said Article XIII constitutes a public nuisance. The Village Board has determined further that the Village should undertake remedial action to abate such nuisances, and that in such instances that the Village undertakes such abatement, the Village should recover the cost of such abatement, and the Village should have the opportunity to do so by placing a lien upon the subject property. The purpose of this Local Law is to modify the text of Village Code Chapter 305, Article XIII as stated below. SECTION II AUTHORITY This Local Law is enacted pursuant to the grant of powers to local governments provided in Section 10 of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provision of the New York State Constitution and not inconsistent with any general law relating to its property, affairs, government or other subjects provided for in said Section 10 of the Municipal Home Rule Law. SECTION III AMENDMENT OF VILLAGE CODE SECTION CHAPTER 305, "ZONING," ARTICLE XIII," "PROPERTY MAINTENANCE” The following provisions shall be added to subsection 305-96, "Enforcement," of Article XIII, "Property Maintenance," of Chapter 305, "Zoning," of the Village Code. C. Upon the failure of the owner to comply with a notice to remedy a violation of Section 305-95 above, the Village Board may hold a public hearing. The public hearing shall be held upon notice posted conspicuously on the subject property and forwarded to the last known address of the property owner, as it appears on the current tax records of the Village, by certified mail, return receipt requested. Posting and service of such notice shall be not less than fifteen (15) calendar days prior to the date of such hearing. The notice posted shall be not less than 11" by 17" in size, affixed to a stake placed in the front yard of the subject property, and shall include a statement of the violation and the date, time, and location of the public hearing, D. The Village Board, after the public hearing as provided in subsection C above, may determine that the subject violation of Section 305-95 above must be remediated, and order the owner of the property to complete such remediation within thirty (30) days of the date of such order. Such order shall be delivered to the property owner in the same manner as the notice of the public hearing described in subsection C above. E. In the event that the violation has not been remedied in accordance with the order of the Village Board within thirty (30) days of the date of such order, the Village may perform such remediation. Said remediation may be performed by the Village's Department of Public Works or other designee, including a private contractor. The Village Board shall ascertain the total costs of the remediation, and such costs shall be charged and assessed against the owner of the subject property. The costs so assessed shall constitute a lien and charge on the real property on which such lien is levied until paid or otherwise satisfied or discharged and shall be collected in the same manner and at the same time as other Village charges against such real property. 7 F. If the Village Board determines, in accordance with the foregoing procedures, that the violation must be remediated, the Village Board also may determine that the violation is or may become ongoing or recurring, such as the failure to maintain the height of growth in a lawn area, in which event such ongoing or recurring violation shall be subject to the Village's performance of remediation in accordance with subsection E above on an ongoing or recurring basis, without further notification to the property owner, or posting of such violation, or additional public hearing or further determination by the Village Board. The costs of all such ongoing or recurring remediation by the Village shall constitute a lien on the subject property and collected as provided in subsection E above. G. The remediation of any violation of the requirements of Section 305-95 above by the Village or its agents shall not operate to excuse the owner from properly maintaining any premises as required by this article, and such owner shall, notwithstanding such action, be subject to any other penalties provided for herein. SECTION IV SUPERSEDING EFFECT All Local Laws, Articles, resolutions, rules, regulations, and other enactments of the Village of Cayuga Heights in conflict with the provisions of this Local Law are hereby superseded to the extent necessary to give this Local Law full force and effect. Without limiting the foregoing, to any extent that the terms of the Zoning Law of the Village of Cayuga Heights are deemed to be in conflict with the requirements of this Local Law, the terms of this Local Law shall govern and control. SECTION V PARTIAL INVALIDITY. In the event that any portion of this Local Law is declared invalid by a court of competent jurisdiction, the validity of the remaining portions shall not be affected by such declaration of invalidity. SECTION VI EFFECTIVE DATE. This Local Law shall be effective immediately upon filing in the office of the New York State Secretary of State, except that it shall be effective from the date of its service as against a person served with a copy thereof, certified by the Village Clerk, and showing the date of its passage and entry in the Minutes of the Village Board of Trustees. Resolution: 9232 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees hereby schedules a Public Hearing on Proposed Local Law B of 2022 - A local law to amend the Village of Cayuga Heights Code Chapter 305, "Zoning," Article XIII, "Property Maintenance "on August 17, 2022, at 7:10 p.m. Motion: Trustee Marshall Second: Trustee Hubbell Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, Rennekamp, and Robinson Nays: none Abstentions: none Motion Carried 8 •Mayor Woodard asks Village Attorney R. Marcus if this new local law could be used in other property maintenance situations such as the property on Devon Rd. •Trustee Robinson states that the difference with this new approach is the fact that the resident still resides on the property. •Village Attorney R. Marcus states that the village has currently criteria that states that the exterior of all buildings shall remain in good repair and building commercial industrial goods equipment tools and material shall not be stored or used at any location exposed to public view except for when construction is occurring. The Village is covered by this new local law and has the authorization hire an outside contractor to do the work and then charge the property owner. c. Water and Sewer Rates: Bolton Point’s Water Commission has approved a 4.5% increase to the water rate starting in January 2023. •Mayor Woodard states that the Village Finance Committee and possibly the Village WWTP Committee will be discussing this increase to determine what the new Village water and sewer rate will become. •Mayor Woodard also states that there will be some money coming to the municipality to help offset the cost of replacing water pipes that have lead. There will be more information next month. •Trustee Marshall asked how the Village ranked compared to the rest of the NYS on water and sewer rates. Mayor Woodard will collect that information and present that to the Board at the August meeting. d. Health Care Summary: Mayor Woodard has put together last fiscal year’s numbers on the cost/savings for the Greater Tompkins County Municipal Health Insurance Consortium Gold Plan. •Mayor Woodard states that Treasurer Dolch has created a spreadsheet that shows all the employee benefits contributions. •Mayor Woodard states the Village saved over $28,000 in premium savings even with funding all employees with an HRA account. e. EFPR Group Audit Proposal: The Village Finance Committee has sought to change auditors for the Village internal audit. •Mayor Woodard states that there seems to be less knowledge of governmental accounting among the current auditors. •Mayor Woodard received a proposal from The EFPR Group whose main focus is municipalities. Both Bolton Point and the Town of Ithaca use this CPA Firm for their audits. •Clerk Walker states that the EFPR Group’s proposal is very thorough and has client support for the Annual Update Document (AUD) as well as other areas in operations. •Trustee Robinson states that he would like some details in the agreement to specify a separation agreement and also asks if there is a need for a multi-year contract. 9 •Clerk Walker states that he will reach out to EFPR and discuss these issues. Clerk Walker will report back to the Board or the Village Finance Committee. f. RaNic Proposal: •Mayor Woodard states B. Cross received a Planned Development Zone proposal from the RaNic Golf Club. This proposal was not received in time for tonight’s meeting. •Mayor Woodard states that the RaNic proposal needs to be specific for the Village and not a combined proposal for the Village of Cayuga Heights and the Town of Ithaca. •B. Cross states that he should be receiving a formal application by the end of the week. This would allow them to be on the agenda for the September Board meeting. •B. Cross states that he will recommend to the project engineers for RaNic that they put together a matrix of comparisons of what is and is not allowed under the Village Zoning Law. •Village Attorney R. Marcus states that the point of a PDZ is to convince the Board that a development with a PDZ will enhance the Village in a positive way. A large portion of what has been submitted does not describe outcomes that are needed with a PDZ. The document describes desirable outcomes, but in many cases can be achieved with the existing Zoning law. •Village Attorney R. Marcus also states that the RaNic Golf Club developers should focus more specifically on what is different about a PDZ that the Village would want. •Trustee Marshall states that a simplistic way to describe it to RaNic would be that a hotel and golf resort with townhouses would improve the Village character. •B. Cross states that another factor the Board needs to consider is who will become the lead agency for the coordinated review of SEQR. He will reach out to the Town of Ithaca and express the Board's support if the Town of Ithaca were to become the lead agency for SEQR. •Village Planning Board Chair, F. Cowett supports this decision. •Village Planning Board Chair, F. Cowett states that the timing of submitted documentation during site plan review is crucial for the Planning Board to react and provide feedback to the applicant. Ideally any plans should be submitted seven to ten days ahead of a meeting. 7. Report of The Trustees: •Trustee Hubbell states that the Cayuga Lake Watershed IO is still working through applicants for a manager. 8 . Report of Police Chief Wright: Submitted Report (Exhibit 2023-043) •Police Chief Wright was absent, and Police Sergeant Manning was present for any questions. •Seargent Manning states that the department had a busy month. •Mayor Woodard states that she would like more information on the mutual aid call coverage. 10 •Seargent Manning states that he signs off on the call list which lists who the department assists. He could provide that information to the Board next month. •Trustee Robinson states that he is more interested in the calls during a shift change by other departments. •Seargent Manning states that a good percentage of the mutual aid is during the shift and not the shift change of another department. The software program the department uses can provide a list of any calls that the Village Police Department was called out to cover another department. 9. Report of Director of DPW Wiese: Submitted Report (Exhibit 2023-044) •Director Wiese was absent from tonight’s meeting •Mayor Woodards states that the new DPW work schedule has proven to work with no complaints from Village residents to date. 10. Report of Village Engineer Cross: a. WWTP Phase 2 Change Order: Over the course of the Phase 2 WWTP Improvement Project, there have been various/misc. changes to the scope of work that have impacts on the value of the construction contract(s). Since many of these changes are small, it does not make sense to issue an official change order on the contract for each of them as they come along, instead, they have accumulated to the point it is time to make the changes to the official contracted value. 1. Electrical Contract #2: Matco Electric Corp for the following work: WCD E001: Replace 800 amp fused disconnect with circuit disconnect and electronic trip @ $34,833 WCD E002: Master Control Center modifications for package blower protective devices @ $8,429 WCD E003: Conduit and conductors for relocation of hydronic systems pumps @ $3,299 DB-01 Credit for relocation and use of existing schedule 40 PVC buried conduits @ ($29,863) Total combined change order amount equals an additional $16,698 to the original contract of $1,366,500 for a new total of $1,383,198 (increase of 1.2%) Resolution: 9233 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Mayor Woodard to sign the WWTP Phase 2 change order for Matco Electric Contract # 2. Motion: Trustee Hubbell Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, Rennekamp, and Robinson Nays: none Abstentions: none Motion Carried 2. HVAC Contract #3: King & King Mechanical for the following work: WCD H001: Cost of additional ductwork in Recirculation Pumping Station @ $974.58 WCD H002: Relocation of hydronic system pumps at new CMU firewall @ $3,320.33 11 The total combined change order amount equals an additional $4,294.91 to the original contract of $329,517.00 for a new total of $333,811.91 (an increase of 1.3%) Resolution: 9234 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Mayor Woodard to sign the WWTP Phase 2 change order for King and King Mechanical Contract # 3. Motion: Trustee Robinson Second: Trustee Rennekamp Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, Rennekamp, and Robinson Nays: none Abstentions: none Motion Carried b. GHD I & I Study: GHD Engineers will conduct field survey of all off-street sewer main crossings at intersections of natural stream courses in an effort to find I & I. •B. Cross states that the estimated cost for this work is $25,250. The cost of this effort was presented to the Towns/Village elected officials to determine the appropriate cost-sharing formula. Mayor Woodard had proposed to share the expense at a proportion equal to the water consumption from each municipality. Only the Village of Lansing expressed an opinion about this proposal and suggested that it would be easier for them to budget if the cost of this I/I study was paid by the Village of Cayuga Heights as an operational expense. If there were a necessary increase in the billing rate, their taxpayers would reimburse the village through their water/sewer bills. •B. Cross states that additionally, Cornell University had expressed an interest in financially supporting some level of effort to seek out the source of I & I so that there could be some relief on the issuance of future sewer units (inclusive of a couple of large-scale projects on properties currently owned by CU). They have since offered to contribute $5,000 towards the GHD field survey. Therefore, the Village’s Sewer Fund would have a net cost of $20,250 for this project (to be charged on an hourly basis) •Trustee Marshall inquires to whether or not the GHD has incorporated several sections where sewer lines cross natural streams. •B. Cross states they have not, but it will be part of what they will create or map in this study. Resolution: 9235 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Mayor Woodard to sign the GHD Proposal for a field study of all the municipalities who utilize the Village WWTP to investigate I & I. Motion: Trustee Marshall Second: Trustee Hubbell Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, Rennekamp, and Robinson Nays: none Abstentions: none 12 Motion Carried c. The Federal Highway Administration grant update: The program known as Safe Streets for All (SS4A) has a pool of $5 billion to distribute to state/local projects, but eligibility is based on the completion of a Safety Study. Therefore, the Village would need to have a Safety Study to be eligible to submit for a grant to fund the Pleasant Grove/Hanshaw/Triphammer Road intersection improvement project. •B. Cross states that additionally instead of the Village, and the City and Towns all hiring a consultant separately, the City of Ithaca is proposing to seek a grant to pay 80% of the cost of hiring a traffic consultant to conduct the Safety Study, and offer to share this service with the towns/villages. No official proposal has been generated (as of 7/14/22), so no action by the Village can be taken until a cost is estimated for the whole project, inclusive of the Village's portion. •Trustee Marshall states that the stumbling block with this program is that the grants are geared towards reducing the number of traffic accidents or traffic fatalities. There are no streets in the Village that qualify as dangerous under the NYSDOT guidelines. •B. Cross states that we may end up with a safety study that says that we're not qualified, but even so, without engaging in the grant for the safety study we are not going to know. The good news is that it's only going to cost the Village 20% to find that out. d. WWTP Improvement Phase 3 Engineers Report: GHD Engineers identified that the WWTP could utilize photovoltaic panels for power generation. The cost of this type of work was included in the overall Phase 3 Engineers Report that was sent to the NYS Environmental Facilities Corporation. •B. Cross states that one grant opportunity is known as Green Innovation Grant Program (GIGP) specifically allows for Solar Electric projects. Therefore, GHD Engineers have put together a GIGP application for the Village to seek $71,750 (50%) towards a total cost of $143,500 project. •Mayor Woodard states the Village WWTP uses a large amount of electricity, and the solar panels could pay for the Village investment. •Trustee Marshall asks if there is any information on the number of years it would take to get the original money back. •B. Cross states that if we are successful then he is positive there would be a cost analysis on the investment. Resolution: 9236 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes B. Cross to submit the Consolidated Funding Application to seek a GIGP Grant in the amount of $71,750 for the solar Electric Generation Project at the Village WWTP. Motion: Trustee Robinson Second: Trustee Hubbell Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, Rennekamp, and Robinson Nays: none Abstentions: none 13 Motion Carried e. Dickson’s Environmental: recently Dickson Environmental sold their company to Cassella Waste Management which is going to take over the land application (sludge) process. Therefore, Cassella has provided the WWTP with a contract to dispose of sludge at the rate of $86/ton (inclusive of hauling which they will continue to utilize Dickson as the trucking company. •Village Attorney states that the Village should consider this a contract and he would like to review the contract. Resolution: 9237 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Mayor Woodard to sign the Cassella contract to take the Village WWTP sludge subject to a review and final approval by Village Attorney R. Marcus. Motion: Trustee Rennekamp Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, Rennekamp, and Robinson Nays: none Abstentions: none Motion Carried f. Rightsizing Culvert Project Update: A total of 8 culvert locations will be replaced under this project. •B. Cross states that all but one easement has been signed and there is a workaround if the last resident is unwilling to sign the easement. •Once F.P. Kane has completed their work it is anticipated the Village DPW staff will be following behind which will shorten the time Cayuga Heights Road would be closed. 11. Report of Clerk Walker: •Clerk Walker states that the Village residents on the privilege of the floor were in the office a couple of weeks ago and he thought the office and staff did a great job of communicating where the Village was with the Walking Safe Cayuga Heights as well as how we were addressing the vacant properties. •Clerk Walker states that the Village Property Tax Collection is down to less than $85,000 and of that, there are around 10-12 residents that let their taxes get relieved. •Village Attorney R. Marcus offers to look up the banks that hold the mortgage on the two vacant properties located in the Village. 12. Report of Attorney Marcus: No report at this time. 13. Adjournment: Mayor Woodard adjourns the meeting at 9:24 p.m. 14 EXHIBIT 2023-048 August 9, 2022 Honorable Linda Woodard Board of Trustees Village of Cayuga Heights Monthly Report July 2022 There were 45 requests for the fire department in July. We had 28 calls in the Village of Cayuga Heights, 12 calls in the Town of Ithaca and 5 mutual aid requests. There were 27 EMS calls and 18 fire responses. Halfway through the month we were called for a structure fire on Hanshaw Road. Responding units found that the fire started on the deck of the home and burned the lower and upper decks and spread to the yard. Arriving units were able to quickly knock down the fire before it extended into the house. The cause of the fire was undetermined but the rapid response of the first in engine crew saved this home. We were requested twice to the City of Ithaca to stand by while they were out on major incidents. Late in the month we were requested to Lansing for a reported fire with sprinkler activation. Our crew arrived on scene first and determined that the fire in the kitchen had activated two sprinkler heads in the apartment. The active sprinklers knocked down the fire. Crews for our department and Lansing determined that there was no spread to the fire and worked on shutting down the sprinkler system and removing the water and smoke from the building. There was a good amount of training offered in July. Early in the month there was a search training at the station. Later in the month we went to the inlet in the city and did a training of drafting from standing water sources. This training also refreshes skills on supplying water to attack apparatus from a standing water source. Very rarely is the attack done from a natural standing water source. Most often the drafting apparatus fills tankers that shuttle the water to the scene and dump into portable ponds. We also did a FAST training for interior firefighters focusing on rescue of the downed firefighter. It is important to note that all these trainings were done outside in the July heat and our members are to be commended on their dedication. Training outside in the heat and humidity is not easy to do and requires the officers and those running the trainings to be especially diligent to ensure breaks and hydration. We have set the dates for the fall recruit class and will start the process of getting the word out in late August. Fleet pricing for Ford finally opened for a brief period and we were able to order the F150 truck that we had in the budget. One thing that was no counted on was a significant Covid surcharge from Ford. Chevrolet also opened fleet pricing in July, and we have a price to replace our 2015 Tahoe. We would use the Hanselman fund to purchase this vehicle and there is a resolution for the August meeting to do this. Both Ford and Chevrolet are reporting 20-to-22-week lead times on vehicles so we may not see either vehicle until January. Movie nights have been a big hit at the station all summer. There have been good crowds for all the shows. We did cancel on of the movies in early August because the heat index was so high. We will finish up August 11th for the summer. It was good to be able to do this and the community seemed pleased at some return to normalcy. 15 We look forward to the return of our members from the summer break. It will be good to be back up to full strength. Our members who were here for the summer have done an amazing job covering calls. Sincerely, George Tamborelle Fire Chief/Fire Superintendent EXHIBIT 2023-049 WHEREAS, The Village of Cayuga Heights Fire Department is the beneficiary of the Hanselman Family Trusts; and WHEREAS, The Village of Cayuga Heights Fire Department has determined that there exists a need to replace U243 which was originally purchased with funds from the Hanselman Trust; and WHEREAS, The Village of Cayuga Heights Fire Department has determined that it would best benefit the fire department and Hanselman Trust to sell at auction the existing vehicle apply monies received for U243 directly to decreasing the end cost of the new vehicle; and WHEREAS, The Cayuga Heights Fire Department has received quotes for the purchase of the vehicle at NYS Contract Pricing and for outfitting the vehicle; and WHEREAS, Village of Cayuga Heights Public Safety committee recommends the purchase of a 2023 Chevy Tahoe. NOW, THEREFORE, BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves and authorizes the purchase of a 2023 Chevy Tahoe at N.Y.S contract price plus the cost of outfitting the vehicle for service not to exceed $51,000, the expenditure will be reimbursed to the Village of Cayuga Heights from the Hanselman Fund proceeds. 16 EXHIBIT 2023-050 VILLAGE OF CAYUGA HEIGHTS TREASURER’S REPORT Audit: We received a draft of the audit from Insero coving the fiscal year 2020-2021. I will submit it the Office of the State Comptroller so adjustments can be made to the AUD covering the same period. Revenues and Expenses: June and July bank to book reconciliations are complete. They have been reviewed and approved by Trustee and Deputy Treasurer Rennekamp. A copy of the accounting system generated Monthly Treasurer’s Report is attached. Budget: In January 2022 the Village received $285,000 from Cornell to repair Please Grove Road as part of the North Campus Expansion project. This was rolled into fund balance at the start of the 2022- 2023 fiscal year. Mike has expenses that now need to be paid with this money. BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves creation of expense account 5112.430 (Street Capital Improvement – Pleasant Grove) with a budget of $285,000 from Cornell Road Use Agreement. Approval of Abstract 3: BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves Abstract #3 for FYE2023 consisting of: • TA vouchers 16-23 in the amount of $14,648.79 and • Consolidated Fund vouchers121-195 in the amount of $775,439.48 and the Treasurer is instructed to make payments thereon. Respectfully Submitted Laura W. Dolch Laura W. Dolch Treasurer 17 18 EXHIBIT 2023-051 DRAFT VILLAGE OF CAYUGA HEIGHTS PROPOSED LOCAL LAW B OF THE YEAR 2022 A LOCAL LAW TO AMEND THE VILLAGE OF CAYUGA HEIGHTS CODE CHAPTER 305, "ZONING," ARTICLE XIII, “PROPERTY MAINTENANCE” Be it enacted by the Board of Trustees of the Village of Cayuga Heights (the "Village") as follows: SECTION I PURPOSE AND INTENT The Village’s Board of Trustees has found that, in such cases as a property owner has violated the requirements of Article XIII, "Property Maintenance," of Chapter 305, "Zoning," of the Village Code, such violation threatens the health, safety and welfare of Village residents, may create fire hazards, may endanger the environment and groundwater, may lead to infestation by insects, vermin or rodents, may cause depreciation of property values, and has a deteriorating and blighting effect upon the neighborhood and community. The Village Board has determined that a violation of said Article XIII constitutes a public nuisance. The Village Board has determined further that the Village should undertake remedial action to abate such nuisances, and that in such instances that the Village undertakes such abatement, the Village should recover the cost of such abatement, and the Village should have the opportunity to do so by placing a lien upon the subject property. The purpose of this Local Law is to modify the text of Village Code Chapter 305, Article XIII as stated below. SECTION II AUTHORITY This Local Law is enacted pursuant to the grant of powers to local governments provided in Section 10 of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provision of the New York State Constitution and not inconsistent with any general law relating to its property, affairs, government or other subjects provided for in said Section 10 of the Municipal home Rule Law. SECTION III AMENDMENT OF VILLAGE CODE SECTION CHAPTER 305, "ZONING," ARTICLE XIII," "PROPERTY MAINTENANCE” The following provisions shall be added to subsection 305-96, "Enforcement," of Article XIII, "Property Maintenance," of Chapter 305, "Zoning," of the Village Code. C. Upon the failure of the owner to comply with a notice to remedy a violation of Section 305-95 above, the Village Board may hold a public hearing. The public hearing shall be held upon notice posted conspicuously on the subject property and forwarded to the last known address of the property owner, as it appears on the current tax records of the Village, by certified mail, return receipt requested. Posting and service of such notice shall be not less than fifteen (15) calendar days prior to the date of such hearing. The notice posted shall be not less than 11" by 17" in size, affixed to a stake placed in the front yard of the subject property and shall include a statement of the violation and the date, time and location of the public hearing, 19 D. The Village Board, after the public hearing as provided in subsection C above, may determine that the subject violation of Section 305-95 above must be remediated, and order the owner of the property to complete such remediation within thirty (30) days of the date of such order. Such order shall be delivered to the property owner in the same manner as the notice of the public hearing described in subsection C above. E. In the event that the violation has not been remedied in accordance with the order of the Village Board within thirty (30) days of the date of such order, the Village may perform such remediation. Said remediation may be performed by the Village's Department of Public Works or other designee, including a private contractor. The Village Board shall ascertain the total costs of the remediation, and such costs shall be charged and assessed against the owner of the subject property. The costs so assessed shall constitute a lien and charge on the real property on which such lien is levied until paid or otherwise satisfied or discharged and shall be collected in the same manner and at the same time as other Village charges against such real property. F. If the Village Board determines, in accordance with the foregoing procedures, that the violation must be remediated, the Village Board also may determine that the violation is or may become ongoing or recurring, such as the failure to maintain the height of growth in a lawn area, in which event such ongoing or recurring violation shall be subject to the Village's performance of remediation in accordance with subsection E above on an ongoing or recurring basis, without further notification to the property owner, or posting of such violation, or additional public hearing or further determination by the Village Board. The costs of all such ongoing or recurring remediation by the Village shall constitute a lien on the subject property and collected as provided in subsection E above. G. The remediation of any violation of the requirements of Section 305-95 above by the Village or its agents shall not operate to excuse the owner from properly maintaining any premises as required by this article, and such owner shall, notwithstanding such action, be subject to any other penalties provided for herein. SECTION IV SUPERSEDING EFFECT All Local Laws, Articles, resolutions, rules, regulations and other enactments of the Village of Cayuga Heights in conflict with the provisions of this Local Law are hereby superseded to the extent necessary to give this Local Law full force and effect. Without limiting the foregoing, to any extent that the terms of the Zoning Law of the Village of Cayuga Heights are deemed to be in conflict with the requirements of this Local Law, the terms of this Local Law shall govern and control. SECTION V PARTIAL INVALIDITY. In the event that any portion of this Local Law is declared invalid by a court of competent jurisdiction, the validity of the remaining portions shall not be affected by such declaration of invalidity. SECTION VI EFFECTIVE DATE. This Local Law shall be effective immediately upon filing in the office of the New York State Secretary of State, except that it shall be effective from the date of its service as against a person served with a copy thereof, certified by the Village Clerk, and showing the date of its passage and entry in the Minutes of the Village Board of Trustees. 20 EXHIBIT 2023-052 The Commission approved a 4.5% increase to our water rate for 2023. The minimum bill will continue to be based on 5,000 gallons. Effective 1/1/23 the water rate will be $6.03/1,000 gallons with a minimum bill amount of $30.15 for 5,000 gallons. Pamela VanGelder Finance Manager RESOLUTION WHEREAS, the Village of Cayuga Heights is served by the Southern Cayuga Lake Intermunicipal Water Commission; and WHEREAS, the Village of Cayuga Heights has entered into an amended, supplemental, restated, and consolidated agreement of municipal cooperation for construction, financing and operation of an intermunicipal water supply and transmission system dated as of June 5, 1979 as the same has been amended from time to time (the “Agreement”); and WHEREAS, pursuant to the Agreement, the Village of Cayuga Heights agreed to pay to the Southern Cayuga Lake Intermunicipal Water Commission (hereinafter referred to as “Commission”), water revenues based upon, in part, a water rate billing structure based on a quarterly 5,000 gallon minimum; and Bolton Point rate is $6.03 per 1000 gallons, and the Village of Cayuga Heights surcharge is $11.10 per 1000 gallons. WHEREAS, in consideration of the premises and the mutual undertakings of the parties pursuant to the Agreement, the parties agreed to amend the Agreement effective January 1, 2023. NOW, THEREFORE, BE IT RESOLVED THAT, the Village of Cayuga Heights Board of Trustees authorizes and approves the new Village of Cayuga Heights water rate to $11.10 per 1000 gallons consumed effective January 1, 2023. 21 EXHIBIT 2023-053 VILLAGE OF CAYUGA HEIGHTS DRAFT LOCAL LAW C OF THE YEAR 2022 A LOCAL LAW TO AMEND THE ANNUAL SEWER RATES, AS DEFINED IN ARTICLE XII, SEWER RENTS, OF THE VILLAGE OF CAYUGA HEIGHTS ARTICLES Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows: Section I. PURPOSE The purpose of this Local Law is to establish annual sewer rates of $4.00/1000 gallons consumed for inside users and a rate of $6.00/1000 gallons used for outside users, as defined in articles XII, Sewer Rents, of the Village of Cayuga Heights Articles. Section II. AUTHORITY This Local Law is enacted pursuant to the grant of powers of local governments provided for in (i) Section 10 of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provisions of the New York State Constitution or not inconsistent with any general law relating to its property, affairs, government or other subjects provided for in said Section 10 of the Municipal Home Rule Law, (ii) General Municipal Law Article 14-F, (iii) General Municipal Law Sections 451 and 452, and (iv) Village Law Article 14. Section III. ESTABLISHMENT OF SEWER RATES As of January 1, 2023, annual sewer rates shall be established at a rate of $4.00/1000 gallons used for treatment of wastewater originating from properties located within the Village and a rate of $6.00/1000 gallons used for treatment of waste water originating from properties located outside of the Village. Section IV. SUPERSEDING EFFECT All Local Laws, resolutions, rules, regulations and other enactments of the Village of Cayuga Heights in conflict with the provisions of this Local Law are hereby superseded to the extent necessary to give this Local Law full force and effect. Section V. VALIDITY The invalidity of any provision of this Local Law shall not affect the validity of any other provision of this Local Law that can be given effect without such invalid provision. Section VI. EFFECTIVE DATE This Local Law shall be effective immediately upon filing in the office of the New York State Secretary of State, except that it shall be effective from the date of its service as against a person served with a copy thereof, certified by the Village Clerk, and showing the date of its passage and entry in the Minutes of the Village Board of Trustees. 22 EXHIBIT 2023-054 Granicus Proposal for Cayuga Heights, NY ORDER DETAILS Prepared By: Mike Bozich Phone: Email: mike.bozich@granicus.com Order #: Q-224596 Prepared On: 08/16/2022 Expires On: 10/15/2022 ORDER TERMS Currency: USD Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) Period of Performance: This Agreement shall become effective on the date it is awarded and will continue for 12 months. Client will have the option to renew this agreement for 2 period(s) of 1 year each PRICING SUMMARY The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal. New Subscription Fees Solution Billing Frequency Quantity/Unit Annual Fee Address Identification Annual 1 Each $2,500.00 Rental Activity Monitoring Annual 1 Each $1,500.00 SUBTOTAL: $4,000.00 One-Time Fees Solution Billing Frequency Quantity/Unit One-Time Fee Address Identification - Setup and Configuration Up Front 1 Each $0.00 Address Identification - Online Training Up Front 1 Each $0.00 Rental Activity Monitoring - Setup and Configuration Up Front 1 Each $0.00 Rental Activity Monitoring - Online Training Up Front 1 Each $0.00 SUBTOTAL: $0.00 23 FUTURE YEAR PRICING Solution(s) Period of Performance Year 2 Year 3 Address Identification $2,500.00 $2,500.00 Rental Activity Monitoring $1,500.00 $1,500.00 SUBTOTAL: $4,000.00 $4,000.00 TERMS & CONDITIONS • Link to Terms: https://granicus.com/legal/licensing • This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of Cayuga Heights, NY to provide applicable exemption certificate(s). • If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote Q-224596 dated 08- 16-2022 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. • Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription. • Notwithstanding anything to the contrary, Granicus reserves the right to adjust pricing at any renewal in which the volume has changed from the prior term without regard to the prior term's per-unit pricing. PRODUCT DESCRIPTIONS Solution Description Address Identification Ongoing monitoring of 60+ Short Term Rental websites including major platforms Airbnb, VRBO, HomeAway, Booking.com, FlipKey, & Expedia. Our machine learning will deduplicate all known Listings into unique Rental Units, where our identification team will provide owner contact information for further enforcement. This product includes:- Ongoing monitoring of all listings in your jurisdiction - Updating listing activity and details every 3-5 days - Screenshot activity of every listing - Deduplication of listings into unique Rental Units - Activity dashboard and map to monitor trends and breakdown of compliance 24 Rental Activity Monitoring Ongoing monitoring of Short Term Rental listings for signs of rental activity including historical revenue estimates & occupancy. Coupled with our Tax Collection product, users can also compare historical revenue estimates to actual reported revenue to identify those that may be underreporting and underpaying sales tax (i.e. TOT). Address Identification - Setup and Configuration Setup and configuration of the platform to facilitate the systematic identification of the addresses and owner's contact information for short- term rentals located in a specific local government's jurisdiction. Note: The implementation timeline for Client is dependent on Granicus' receipt of all data from Client required to complete the services, including assessor data and registration files, in the format agreed upon by the parties prior to project kick-off. Any fees associated with the collection or receipt of required data will be borne by Client. Address Identification - Online Training Virtual training session with a Granicus professional services trainer. Rental Activity Monitoring - Setup and Configuration Setup and configuration of ongoing monitoring of Short-term Rental listings for signs of rental activity. Rental Activity Monitoring - Online Training Virtual training session with a Granicus professional services trainer. 25 EXHIBIT 2023-055 Village of Cayuga Heights Police Department ___________________________________________________ Jerry L. Wright 8/9/22 To: The Honorable Mayor Woodard Members of the Board of Trustees Village of Cayuga Heights Re: Report of the Police Department for July 2022 In the month of July, the police department received 349 calls for service. In addition to these calls, 41 uniform traffic tickets were issued, and 4 parking violations were cited. A breakdown of the calls for service is as follows: 3 Felony complaints were received which led to 2 Arrests with a total of 4 Felony charges filed. A Stolen Motor Vehicle complaint was received involving an unsecured vehicle. The investigation is on-going, and persons of interest have been identified. A Burglary complaint was investigated in which 2 subjects were arrested on 4 charges each. Another Burglary was reported by a resident stating that their apartment had been broken into. There is a suspect and the case continues to be investigated. Finally, a Grand Larceny complaint of stolen bicycles was reported, and remains under investigation. 8 Misdemeanor Penal Law Offenses were observed. 2 incidents of Criminal Mischief were reported including 1 for graffiti to a stone wall in Sunset Park and another to offensive words written on a vehicle. There are no suspects in either complaint. 1 incident of Fraud involved a resident’s checks being forged. There is a suspect in this case which is still under investigation. 2 Misdemeanor charges of Possession of Burglar Tools were filed in relation to the Felony Burglary arrests mentioned above. 3 incidents of Petit Larceny were handled. 2 involved items being taken from unsecured vehicles. The final Petit Larceny report was of a missing package that was found to be delivered to the wrong address. The package was recovered without further incident. Investigation into 9 Traffic Stops led to 14 Vehicle and Traffic Misdemeanor charges. 6 charges of Aggravated Unlicensed Operation of a Motor Vehicle 3rd and 8 charges of Suspended Registration. There were no Penal Law Violations reported. 2 Local Law complaints for Noise were received. 1 of the incidents involved smoke detectors going off and the other was of loud yelling in the area. In both incidents the on-duty officer responded to the locations and handled the situations accordingly. 4 Warrant arrests were made. During a traffic stop the on-duty officer identified two subjects having warrants out of an adjoining agency. The subjects were turned over to the wanting agency without incident. 2 other warrants were executed after agencies within the county apprehended individuals having active warrants out of The Village of Cayuga Heights Court. The on-duty officers took custody of the respective suspects and turned them over to the CAP court for arraignment. 26 1 individual was taken into custody under the Mental Hygiene 9.45 Law after receiving a request through the Tompkins County Mental Health Department. 4 Motor Vehicle accident was reported, none involving deer. There were no other incidents involving deer reported. In summary 16 people were arrested on the following 27 charges: 2-Buglary 2nd, 2-Criminal Mischief 3rd, 2-Possession of Burglar Tools, 2-Petit Larceny, 4-Warrant Executed, 1- Mental Hygiene 9.45 Law, 6- Aggravated Unlicensed Operation of a Motor Vehicle 3rd, and 8-Suspended Vehicle Registration. A total of 9 calls for service were completed under the Tompkins County Mutual Aid Agreement. 6 of these calls involved CHPD officers assisting other agencies while 3 involved other agencies assisting CHPD within the Village. Over the course of the month, Officers took part in the following trainings and/or events: On 7/7 Chief Wright and Sergeant Manning met with the principal at Cayuga Heights Elementary School to discuss Emergency Response Preparedness. On 7/29/22 Officer Langlois conducted a PTS Detail as part of the Governor Traffic Safety Grant requirements. The full-time officers worked a total of 43 hours of overtime and the part-time officers worked a total of 164 hours. Sincerely, Chief Jerry Wright 27 EXHIBIT 2023-056 Village of Cayuga Heights Mike Wiese – B.O.T Report August 17th, 2022 Code Enforcement – No trainings were attended. Sump Pump Inspections – 4 inspections were performed since the July board meeting. All homes were found to be in compliance. Street - The culvert right sizing project has been going and the DPW has set up and prepared the detour route for the length of the project. Restoration of pavement sections has started and will continue as work progresses. Sidewalk has been repaired in front of 905 Triphammer Road. Hillside Drive sidewalk is progressing. (2) Culverts near the Cayuga Heights Elementary School have failed. One on East Upland has been replaced and the second on Hanshaw Road is scheduled to be repaired during the week of August 15th. Sewer – The crew spent time fixing manhole tops along Pleasant Grove Road. This is a lengthy and detailed project however helps to minimize I&I through the failing concrete beneath the asphalt surface. Palmer woods has been inspected with the DPW camera and no significant I&I has been found. Personnel – The crew will return to regular 8-hour workdays starting September 6th. Water – Bolton Point has been around the Village testing water valves which is something they do every three years. Currently (4) valves have slow leaks which will need to be exposed and fixed. 28 EXHIBIT 2023-057 TYPE II SEQRA RESOLUTION Phase 3 Cayuga Heights WWTP Upgrade Project Village of Cayuga Heights, New York Date: August 17, 2022 WHEREAS, the Village of Cayuga Heights (Village) is considered a local agency per Title 6 NYCRR Part 617 Paragraphs 617.2 and 617.3 and the NYS Environmental Conservation Law (ECL), and is responsible to implement the New York State Environmental Quality Review Act (SEQRA), and; WHEREAS, the Village is proposing to undertake the Phase 3 Cayuga Heights WWTP Upgrade project as described in the May 16, 2022, Engineering Report prepared by GHD Consulting Services Inc., and; WHEREAS, the scope of work as described in the Engineering Report generally includes the following improvements: • Constructing a weather enclosure for screenings and grit dumpsters at the Headworks Building • Renovating primary settling tanks, including concrete repairs for internal tank walls and floor and replacement of chain-and-flight sludge collector mechanisms • Replacing submersible primary sludge pumps and associated piping and controls • Replacing trickling filter feed/recirculation pumps and associated suction and discharge piping and valves with new vertical submersible sewage pumps, piping, and valves along with installation of a lifting beam and hoist to facilitate future removal of pumps when repairs or replacement is required • Renovating bulk chemical storage and feed facilities for phosphorus removal chemical including replacement of the bulk chemical storage tank, reconstruction of spill containment area walls, application of chemical resistant coating to walls and floor in spill containment area, replacement of chemical feed pumps and piping, and installation of a combination eyewash and shower unit, eyewash station, and associated hot water heater • Replacing an effluent strainer and effluent water pumps with a new automatic backwash strainer, two new effluent water pumps, pressure tank, and associated controls • Renovating final settling tanks including concrete repairs for internal tank walls and floor and replacement of chain-and-flight sludge collector mechanisms • Constructing a canopy and seal water drain at the Tertiary Filter Feed Pump Station • Renovating sodium hypochlorite storage and feed system in the Tertiary Filter Building • Constructing a passive overflow for emergency Headworks Building bypass • Re-lining Manhole MH-1 and raising Manhole MH-2 at the WWTP site • Repaving site access roads, including a concrete slab for the dumpster handling area between the Service Building, Headworks Building and Primary Digester • Expanding the SCADA system to include programming for automated (timer) control of primary and final settling tank sludge pumping 29 • Installing solar panels on the roof of the Recirculation Pumping Station • Repairing/replacing the Sludge Management Building roof • Replacing the sewage ejector pump in the Sludge Management Building (hereinafter referred to as “said Action”), and; WHEREAS, said Action requires consideration under SEQRA per 6NYCRR Part 617, and; WHEREAS said Action is not listed in 6NYCRR Part 617.4 and does not meet the thresholds specified in 6NYCRR Part 617.4, and therefore is not considered a Type I Action, and; WHEREAS said Action is not anticipated to have a significant adverse impact on the environment based on the criteria specified in in 6NYCRR Part 617.7(c), and; WHEREAS said Action consists of the following Type II Actions as listed in the following subparagraph under Title 6 of NYCRR Part 617 Paragraph 617.5(c): (1) maintenance or repair involving no substantial changes in an existing structure or facility; (2) replacement, rehabilitation or reconstruction of a structure or facility, in kind, on the same site, including upgrading buildings to meet building, energy, or fire codes unless such action meets or exceeds any of the thresholds in section 617.4 of this Part; (15) installation of solar energy arrays on an existing structure provided the structure is not: (i) Listed on the National or State Register of Historic Places; (ii) Located within a district listed in the Nation or State Register of Historic Places; (iii) Been determined by the Commissioner of the Office of Parks, Recreation and Historic Preservation to be eligible for listing on the State Register of Historic Places pursuant to Sections 14.07 or 14.09 of the Parks, Recreation and Historic Preservation Law NOW, THEREFORE BE IT RESOLVED that on this 17th day of August 2022, the Village Board of Trustees hereby determines that said Action constitutes a Type II Action as defined in Title 6 NYCRR Part 617 Paragraph 617.5 and is not subject to review under SEQRA. 30 EXHIBIT 2023-058 BOND RESOLUTION DATED AUGUST 17, 2022. A RESOLUTION AUTHORIZING PHASE III WWTP IMPROVEMENTS IN AND FOR THE VILLAGE OF CAYUGA HEIGHTS, TOMPKINS COUNTY, NEW YORK, AT A MAXIMUM ESTIMATED COST OF $10,200,000 AND AUTHORIZING, SUBJECT TO PERMISSIVE REFERENDUM, THE ISSUANCE OF $10,200,000 SERIAL BONDS OF SAID VILLAGE TO PAY THE COST THEREOF. BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the Board of Trustees of the Village of Cayuga Heights, Tompkins County, New York (the "Village"), as follows: Section 1. PHASE III WWTP improvements, in and for the Village of Cayuga Heights, Tompkins County, New York, including incidental costs in connection therewith, is hereby authorized, subject to permissive referendum, at a maximum estimated cost of $10,200,000. Section 2. The plan for the financing of the aforesaid maximum estimated cost is by the issuance of $10,200,000 serial bonds of said Village, hereby authorized to be issued therefor pursuant to the provisions of the Local Finance Law. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is forty years, pursuant to subdivision 4 of paragraph a of Section 11.00 of the Local Finance Law. It is hereby further determined that the maximum maturity of the serial bonds herein authorized will exceed five years. Section 4. The faith and credit of said Village of Cayuga Heights, Tompkins County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such bonds as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. There shall annually be levied on all the taxable real property of said Village, a tax sufficient to pay the principal of and interest on such bonds as the same become due and payable. Section 5. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the serial bonds herein authorized, including renewals of such notes, is hereby delegated to the Village Treasurer, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Village Treasurer, consistent with the provisions of the Local Finance Law. Section 6. All other matters except as provided herein relating to the serial bonds herein authorized including the date, denominations, maturities and interest payment dates, within the limitations prescribed herein and the manner of execution of the same, including the consolidation with other issues, and also the ability to issue serial bonds with substantially level or declining annual debt service, shall be determined by the Village Treasurer, the chief fiscal officer of such Village. Such bonds shall contain substantially the recital of validity clause provided for in Section 52.00 of the Local Finance Law, and shall otherwise be in such form and contain such recitals, in addition to those required by Section 51.00 of the Local Finance Law, as the Village Treasurer shall determine consistent with the provisions of the Local Finance Law. 31 Section 7. The Village Treasurer is hereby further authorized, at her sole discretion, to execute a project finance and/or loan agreement, and any other agreements with the New York State Environmental Facilities Corporation, including amendments thereto, and including any instruments (or amendments thereto) in the effectuation thereof, in order to effect the financing or refinancing of the object or purpose described in Section 1 hereof, or a portion thereof, by a bond or note issue of said Village in the event of the sale of same to the New York State Environmental Facilities Corporation. Section 8. The validity of such bonds and bond anticipation notes may be contested only if: 1) Such obligations are authorized for an object or purpose for which said Village is not authorized to expend money, or 2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or 3) Such obligations are authorized in violation of the provisions of the Constitution. Section 9. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150-2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 10. Upon this resolution taking effect, the same shall be published in summary form in the official newspaper of said Village for such purpose, together with a notice of the Village Clerk in substantially the form provided in Section 81.00 of the Local Finance Law. Section 11. THIS RESOLUTION IS ADOPTED SUBJECT TO PERMISSIVE REFERENDUM 32 EXHIBIT 2023-059 Resolution to Partner on Federal Safe Streets and Roads for All Planning Grant Opportunity WHEREAS, in 2022, the Bipartisan Infrastructure Law established the new Safe Streets and Roads for All (SS4A) federal grant program, with up to one billion dollars appropriated in FY22, and with a local match of 20% of the project cost; and WHEREAS, local municipalities are eligible to apply for funding to create a detailed transportation safety “Action Plan”, either individually or in collaboration with other municipalities; and WHEREAS, the FY22 Notice of Funding Opportunity (NOFO, available here: https://www.grants.gov/web/grants/view-opportunity.html?oppId=340385), states that applications with multiple municipalities partnering to create a plan will be more competitive for funding than applications from a single municipality; and WHEREAS, successful creation of an Action Plan in this grant cycle would make the partnering municipalities eligible to apply for implementation grants in future years of this grant program, either individually or in collaboration; and WHEREAS, the City of Ithaca has agreed to be the “Lead Applicant” on this planning grant application, with multiple neighboring municipalities expressing interest in applying as “Joint Applicants”, including the following in alphabetical order • Town of Caroline • Town of Danby • Town of Dryden • Town of Ithaca • Town of Lansing • Village of Cayuga Heights • Village of Lansing • WHEREAS, the role of the City of Ithaca as Lead Applicant will be to complete the online application on behalf of all partnering municipalities for FY22 funding, with an application due date of September 15, 2022; and WHEREAS, the City of Ithaca is presenting a resolution to its Common Council, requesting a budget to fund the study in whole at $750,000, to be eventually reimbursed 80% by the grant, with individual municipalities reimbursing the City of Ithaca for its share of the 20% local match. The Village of Cayuga Heights share of the local match will be $6,374.00; then be it RESOLVED, that the Village of Cayuga Heights agrees to partner with the City of Ithaca and other neighboring municipalities to jointly apply for the SS4A planning grant opportunity to create an Action Plan that uncovers both regional and municipality-specific transportation safety problems, as well as presents detailed regional and municipality-specific solutions; and 33 RESOLVED, that the Village of Cayuga Heights agrees to reimburse the City of Ithaca for its share of the 20% local match ($150,000 total local match for a $750,000 total project cost), specifically that the Village of Cayuga Heights will reimburse the City of Ithaca the amount of $6,374.00. 34 EXHIBIT 2023-060 Clerk’s Report: ●The Greater Tompkins County Municipal Health Insurance Consortium Design Committee met and determined that there will likely be a 5% premium increase and no benefit changes to the Village of Cayuga Heights Gold Plan. ●General Code has completed and codified the VCH Employee Handbook. I now need to audit the contents. There will be additional I.T. Policies that need to be addressed. ●The office has reached out to several residents who have outstanding property taxes. We have collected about $24,069 since making those calls. The balance is around $65,000. ●There will be a chance to complete the annual sexual harassment training on August 18, 2022 sponsored by NYMIR. If you cannot attend let me know and I will forward the webinar for you to view at a later time. ●Deputy Clerk Jacot has completed her third month of vouchers and has little issues understanding the voucher system, She will soon be taking the OSC Account Class. ●Deputy Clerk Perkins has been busy assisting with the Building Permit process and handling all of the monthly cash receipt journals for Treasurer Dolch. ●Deputy Clerk Perkins will also be reaching out to our Department Heads for articles for the annual Village Newsletter due out this October.