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HomeMy WebLinkAbout03.16.2022_Agenda1 Zoom Link 4118425407 Village of Cayuga Heights Board of Trustees Monthly Meeting March 16, 2022 7:00 p.m. 1. Call To Order EXHIBIT/PAGE 2. a. Approval of February 16, 2022 Meeting Minutes 2022-124 pgs. 2-12 3. Report of the Fire Superintendent Tamborelle: Submitted Report 2022-125 pgs. 13 4. Privilege of the Floor: 5. Report of Treasurer Dolch: Submitted Report 2022-126 pgs. 14-15 6. Report of Mayor Woodard a. McMurry Resolution 2022-127 pg. 16 b. Climate Solutions Presentation & Resolution 2022-128 pg. 17 c. Budget Update d. Schedule a Public Hearing on Proposed Local Law A of 2022- Tax Cap 2022-129 pg. 18 e. CHES 5k and Fun Run Event 2022-130 pgs. 19-21 f. Covid Testing g. RaNic Golf Club h. AUD and INSERO Audit i. Proposed Budget Projects 2022-134 pg. 35* 7. Report of the Trustees: 8. Report of Police Chief Wright: Submitted Report 2022-130 pgs. 22-26 9. Report of Director of Public Works Wiese: Submitted Report 2022-131 pg. 27 10. Report of Superintendent of Public Works Cross: a. SEQR for the Culvert Right Sizing Project 2022-132 pgs. 28-33 11. Report of Clerk Walker: Submitted Report 2022-133 pg. 34 12. Report of Attorney Marcus: 13. Adjournment 2 EXHIBIT 2022-124 Minutes VILLAGE OF CAYUGA HEIGHTS Wednesday, February 16, 2022 Zoom Meeting ID # 4118425407 BOARD OF TRUSTEES 7:00 p.m. MONTHLY MEETING Present: Mayor Woodard; Trustees: Hubbard, Marshall, McMurry, Rennekamp, Robinson, and Salton; Director of Public Works Wiese; Clerk Walker; Treasurer Dolch; Attorney Marcus. Absent: Police Chief Wright. 1.Call to Order: Mayor Woodard calls the meeting to order at 7:02 p.m. 2a. Approval of Meeting Minutes: December 15, 2021 (Exhibit 2022-115) Resolution # 9112 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the December 15, 2021, meeting minutes as presented. Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton Nays: none Abstentions: Motion Carried 2b. Approval of Meeting Minutes: January 19, 2022 (Exhibit 2022-116) Resolution # 9113 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the January 19, 2021, meeting minutes as presented. Motion: Trustee Hubbell Second: Trustee McMurry Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton Nays: none Abstentions: Motion Carried a. Bolton Point Water Pipes Presentation by Steve Riddle: General Manager Steve Riddle is present via Zoom to answer any questions on lead water pipes in the Village of Cayuga Heights. • Mayor Woodard states that she would like to know how many of the six new customers that have been identified by Bolton Point as having potential lead piping have responded to the notification? 3 • S. Riddle states that of the six new customers identified as having a possible lead service line (either from the water main to the curb box, or the curb box to the house), two have responded and samples have been sent to the lab to see if there is lead in the water. • S. Riddle states that, through Bolton Point’s research they have not found any more customers with lead service lines, and don't expect to. They are in the process of identifying the remaining 250 or so customers that are currently in an unknown status, which means based on all of the records Bonton Point has, they have yet to identify what the service line material is. At this time they are listing those as potentially lead service lines. • S. Riddle further states that Bolton Point is working to get the remaining 250 customers that are still unknown as low as possible. They are checking photos taken when the smart meters were installed. They are also looking at blueprints for any plumbing permits. • The next step would be to physically excavate around the curve box, which is the valve that separates the Village’s from the Homeowner's portion of the service line. • Trustee Salton asks if Bolton Point knows how many curve stops have never been examined. S. Riddle states that he does not know. Bolton Point would only access those if a customer needed to shut off their water for a repair. • Trustee Salton asks if Bolton Point has any way of knowing what would be installed from the curve stop to the house. S. Riddle states that no, Bolton Point came online in 1974-1975 and all the previous records were acquired from the City of Ithaca. • S. Riddle states that Bolton Point’s goal is to get ahead of the EPA federal law by having an accurate inventory of any customers that might be impacted by this new law. • Trustee Hubbell asks if there is there a correlation between the age of a house and the likelihood there will be lead piping. • S. Riddle states that it is possible, lead piping was legal to use up until 1986. • Trustee Salton asks if this new federal law will address the lead solder used on piping. S. Riddle states that at this point the new law only addresses lead in the service lines. • Trustee Marshall asks if Bolton Point has an estimate as to how recently lead may have been used between the main and curve box. • S. Riddle states that there is no clear number but from what they see it appears we stopped seeing lead used in the service lines in the 1950s • Trustee Hubbell inquires whether a Village resident could provide a water sample so that Bolton Point could test it for lead. • S. Riddle states that yes, but there are some costs associated. Since the 1990’s Bolton Point has been providing annual testing to fourteen customers in the Village that have lead pipes. Every year Bolton Point has recommended that those fourteen residents upgrade their services, but to date no one has. Also, since the early 4 1990s, Bolton Point has been conducting lead testing and they continue to be classified by the Environmental protection Agency as a low-risk service provider due to their testing results. • In closing, S. Riddle states that if we were to examine the physical pipes then we would have to work with the Village DPW staff since the Village owns the infrastructure. Over the next two months, they expect to conclude their investigation and have a much better idea of how many households have lead issues in the Village. • Village residents C. Van Loan states that his property was recently sent a letter stating that Bolton Point believes there is the possibility of lead in the service line. He would like to know how this was determined. • S. Riddle states that Mr. Van Loan’s property and the other five properties do not have any defining information that told them there wasn’t lead, so Bolton Point is requesting that they provide water samples to test. b. Right-Sizing Culvert Project: Presentation by T.G. Miller’s, David Herrick • B. Cross states that the Right-Sizing Culvert Project for Cayuga Heights Road is ready to go out to bid. D. Herrick states that T.G. Miller has finished the design plans and has completed the project manual. There are 9 culverts that have been awarded for replacement under this grant, and each culvert is designed to be bid separately. • There will also be a public informational meeting on February 28th, 2022 at 4:00 p.m. Zoom Link • He also states that he would like the bids to be sent out by the first week of March, then open those bids by the end of March with the anticipation of the Board approving the bids at the April Board Meeting. • B. Cross states that Village Attorney R. Marcus will still need to review the project manual and legal documents before they will be sent out to bid. • D. Herrick also states that there will be some insurance requirements as well. • Trustee McMurry asks about the status of the easements with the adjacent property owners. • B. Cross states that he has made contact with about half of the residents, and he will use the upcoming informational meeting as a method to address this with the remaining property owners involved with this project. His goal is to come back to the Board at the March meeting with a final list. • Trustee McMurry expresses concerns about putting this project out to bid while we are still collecting easements since there is a potential for specifics of the design to change as a result of this public meeting and as a result of those conversations with property owners. • B. Cross states that there is a risk of that happening, but T.G. Miller could amend the bid documents if it is needed for a particular culvert. • Village Attorney R. Marcus states that he has not had any involvement in this project except for these meetings where B. Cross has informed the Board of the progress. He will need to know how soon the easements need to be produced and how soon he needs to review the project manual. • Trustee Salton states that he recalls that most of the work being done on this project is in the Village Right of Way. 5 • B. Cross states that Trustee Salton is correct, except in that the description of what is a potential impact is he would describe as headwalls and wing walls. Usually, no pipe extends into private property, but if there's a stream that runs down between two adjacent property owners, there might be a wing wall or something. T.G. Miller’s D. Herrick states that the Village being proactive in its procurement of the majority of the significant piping materials gives this project a huge advantage. Contractors will be more eager to bid on a project knowing that they do not have to wait for materials. • D. Herrick will send the project manual to Village Attorney R. Marcus tomorrow. D. Herrick states that once Village Attorney R. Marcus signs off on the project, he can foresee sending the project to bid the first week in March. Then open the bids at the end of March, and Board approval at the April BOT meeting. He further states that the project would then begin in June with a completion by the end of August. • Trustee Marshall states that there seems to be some apprehension and he certainly shares that about the possible interplay between the timelines of securing permission and the bidding process. He asks B. Cross if we have adequately anticipated the worst-case scenario of obtaining the easements from the property owners. Is he confident that there is a sufficient workaround should there be any reluctance from property owners on the type of material used for wing walls? • B. Cross states that yes, he is confident that there are sufficient workarounds. • D. Herrick states that their certain parcels that have modifications on their property. This is needed to get stream flow into the culverts. Some are more extensive than others. If we find landowners resistant to the type of grading using headwall and wing walls, then we might have to go with a less attractive design. • B. Cross introduces Michele Palmer who has been assisting the Village with the Rightsizing Culvert Grant. • M. Palmer states that she and D. Herrick had a brief discussion, and she is in agreement with the timeline he has structured. She also states that the granting agencies know that these are extraordinary times, and many projects are not able to fall into the timetables they were given 3 years ago when this grant application was submitted. It may also turn out that when the Village receives the bids, the construction costs will eliminate some aspects of the project. • Basically, there are two scenarios one, is that you do as much work, as you can fund with the current grant, which is a 50/50 match; two, anything that's above that, the Village would have to pay. We did however build into this project about $40,000 of work that is anticipated to be completed by Director of Public Works Wiese, Village Engineer B. Cross, and the DPW crew. If that is no longer needed, then that money could be reallocated. • Trustee Robinson states that we should not anticipate any problems of losing the grant money if we have to cut back on the scope of the project because of the budget. • M. Palmer states that no, the last thing the granting agency wants to do is for you not to do the project and give back the money. • B. Cross states that when he returns to the office, he will reach out to the remaining residents affected by this project. • Trustee McMurry inquires about the methods of supplying notice to residents for the public meeting on February 28th, 2022. 6 • B. Cross states that there was a direct mailing that went out last week. • M. Palmer states that she will reach out to Village Attorney R. Marcus to discuss the type of easement forms needed for this project. There will be nine culverts, eight of them will require permanent easements. • Mayor Woodard asks that if the Village runs into a reluctant property owner unwilling to sign a permanent easement could the Village could just not complete that component of the project. D. Herrick states yes, the Village could bypass it. • Trustee Hubbell wonders if there is a deadline that will make it difficult to complete this project. • D. Herrick states that we have 2-3 months of float built into this project, but the drop-dead date would be the end of October. 3. Report of Fire Superintendent Tamborelle: Submitted Report (Exhibit 2022-117) • Fire Superintendent Tamborelle states that things are going well at the fire station. The new ladder truck is in Syracuse getting equipped after a long journey from Florida. • In closing, Fire Superintendent Tamborelle states that the installation dinner will take place in September. 4. Privilege of the Floor: No members of the public were present. 5. Report of Treasurer Dolch: Submitted Report (Exhibit 2202-118) • Village Treasurer Dolch states that the financial audit is still ongoing from this fall. Former Treasurer Laskaris is working on wrapping those items up. We are making a principal payment of $100,000 and $6,400 in interest on the fire truck ban this week and we have a new fire truck band for $300,000 at a rate of 2.3%. • The December and January bank to book reconciliations are complete and the only action item that needs to be approved is this month’s abstract. Approval of Abstract # 9 Resolution: 9114 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #9 for FYE2022 consisting of TA vouchers 64-71 in the amount of $21,938.39 and Consolidated Fund vouchers 638-710 in the amount of $404,508.66 and the Treasurer is instructed to make payments thereon. • Mayor Woodard states that it has been a long time since the books from the previous month have been closed on time. Mayor Woodard thanks Village Treasurer Dolch for doing a great job. Motion: Trustee Rennekamp Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton Nays: none Abstentions Motion Carried 6. Report of Mayor Woodard c. Budget Process Update: Mayor Woodard has requested that all Village departments submit their anticipated budget by March 1, 2022. • Mayor Woodard also states that all the Village staff has submitted their budgets and she is in the process of inputting those numbers into the General, Water, and Sewer Accounts. Mayor Woodard further states that she will finish entering in all the data and send out the master excel file by the end of the first week in March. d. Schedule the Budget Workshop: 7 • Mayor Woodard proposes that the Village hold the Annual Budget Workshop on Saturday, March 19th, 2022 from 9- noon. • The Board agrees to hold the Annual Budget Workshop on March 19, 2022, from 9-noon. • Mayor Woodard then proposes to hold the Public Hearing on the Proposed FYE 2022-2023 Budget at the Annual Village Organizational Meeting on April 4, 2022, at 7:00 p.m. Resolution # 9115 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees herby schedules the Annual Village Organizational Meeting for April 4, 2022, at 7:00 p.m. Motion: Trustee Salton Second: Trustee Hubbell Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton Nays: none Abstentions: Motion Carried Resolution # 9116 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees hereby schedules a Public Hearing to seek comments on the Proposed FYE 2022-2023 Budget on April 4, 2022, at 7:05 p.m. Motion: Trustee Marshall Second: Trustee Rennekamp Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton Nays: none Abstentions: Motion Carried • Village Clerk Walker reminds the Board that at the March Board of Trustees meeting they will need to decide on proposing a local law to exceed the property tax cap. e. Special Project List: Mayor Woodard has asked that the Board and department heads identify projects that could be funded with the extra budget savings and the second round of American Rescue Funds in March. • Trustee Hubbell suggests that the Village set aside some amount of money for testing Village residents’ water for lead. • Mayor Woodard states that currently, Bolton Point has informed twenty households that they have lead water pipes. Those houses are utilizing a different method of drinking water. The results of the remaining 200 homes in the Village are unknown. To narrow down this massive investigation, Bolton Point knows there is no possibility of lead piping for any home construction after 1985, and two years ago they installed the smart meters, and photos were taken of the connections so they can use that information too. Mayor Woodard further states that she is hopeful that federal money will be available for this project. • Trustee Hubbell states that it is not about the new law but about protecting the public and we need to start testing to show our intent to address this issue. • Mayor Woodard states that the true number of households affected by lead is still unknown. 8 • Trustee Salton inquires about who is responsible for remediation of the work if lead is found in the water. • Trustee McMurry states that Steve Riddle informed us earlier that, as the law is written right now, the Village is responsible for fixing any lead piping from the curb to the house. • Village Attorney R. Marcus states that it is hard to imagine that this component of the EPA law will stand as is and will allow Village staff to work on private property. • Mayor Woodard has calculated if we have 254 households that we have no idea whether they have lead or not, and each test is $25 we would need to set aside $6,250. • Trustee Rennekamp states that what Steve Riddle was saying is they're planning on having this done in the next few months it doesn't do a lot of good to create panic. We can't do anything any faster than the two months. • Trustee Robinson states that we still need to plan on how we are going to investigate identifying which pipes are lead and which are not. • Mayor Woodard states that Bolton Point is going to tell us if they find any more residents with possible lead piping then, they will provide testing. Once Bolton Point has completed its investigation we will send letters informing the remaining households of the possibility of lead in their water and offer to provide testing. • Mayor Woodard asks if the Board should fund $6,250 for water testing. • Village Attorney R. Marcus states that the Village needs another component to this plan because regardless of how many people you end up buying tests for some of those will be positive and for those Homeowners, they will want to know what the Village is going to do next. • Trustee Salton is still questioning the language in this law on who is going to pay for replacing any lead piping on private property. • Village Attorney R. Marcus states that the village is going to pay for replacing a lead pipe from the main to the curb box. The way things stand there is no responsibility in any legal sense for the municipality to replace a pipe from the curb box to the House, regardless of whether it's lead or not. • Trustee Salton disagrees and believes that most municipality's water infrastructure continues to the meter on the house. • Trustee Marshall suggests that we determine the facts of law first and foremost in planning what to do. -The Board moves back to the discussion of Exhibit 2022-119 Special Project List. • Trustee McMurry would like to know what defines a project as a special project versus a budgeted item or if they part of American Rescue Funds. • Trustee Robinson informs the Board that the Village Finance Committee will be discussing the creation of reserve funds in the next fiscal year. • Village Clerk Walker states that he recommends designating ARF projects first, and include the projects that are slated to be completed with the first $184,000 before assigning projects to the second round of funding. • Fire Superintendent Tamborelle states that the actual quote for replacing the air-conditioning units was $82,000, not $100,000 as marked in the agenda. 9 • After a short discussion the Board agreed to investigate re-engineering the heat and air-conditioning system at the fire station and determine the most economical cost. • Fire Superintendent Tamborelle states that there is one air-conditioning unit that cools the bunker living area that will need to be replaced regardless of the outcome. • Director of Public Works Wiese states that he also has an air-conditioning project for the DPW office area. • Director Wiese also states that he has listed a garbage truck. The current truck's motor is consistently having issues. Repairs this year have totaled over $10,000 and there is no guarantee that the repairs will work. He further states that he has been quoted $80,000 to $100,000 to replace the engine. A new truck would cost around $150,000. • Mayor Woodard suggests that since we have put a lot of money into the truck this year, we wait one more year before making any bigger decisions. • Mayor Woodard states that one of the things that we are going to do differently in this year’s budget is to adjusts the contingency fund to 4% of the total budget in General, Water, and Sewer. • Trustee Robinson states that we need to circle back around to what projects have already been allocated under the ARFs and what has not. • Mayor Woodard states that she envisioned the Board saying let’s spend money here and not there. • Trustee Robinson and Trustee McMurry remind the Board that any unused or undeclared ARFs would be used for completing sidewalk gaps. • Clerk Walker states that the Board approved the following ARF money to the following projects in June of 2021. 1. Village Website $6200 2. Video Conferencing $8000 3. Sidewalk repair and gaps $30,000 4. Rt 13 Sewer Study $20,000 5.DPW Roof $22,500 6. Two New Streetlights on Wycoff Road $8000 (likely spent next year) 7. Walking Safe Cayuga Heights Fisher Amendment $13000 8. Air-Spade Tool $2500 9. Sewer Line Sleeve on Pleasant Grove Road $94,380.72 • Trustee McMurry states that she would love to see more money invested into Sunset Park. A few years ago the Village was awarded a Park and Recreation Grant from Tompkins County for $5000. Clerk Walker confirmed that the County has not continued that grant since the onset of COVID-19 but he is hopeful that money will be offered again next year. • In Closing Mayor Woodard states that she will present a final list at the next Board meeting. • Mayor Woodard asked the Board if they wanted to discuss Chief Wrights budget proposal for a seventh officer. • The Board agreed that he must be present to answer more detailed questions beyond what he has submitted in his report • Trustee McMurry states that the Public Safety Committee did have an extensive conversation about the financial side of the position, but also talked about the less tangible benefits of having more hours from a full-time officer versus a part-time officer. The consensus from the committee was that there is a community advantage to a full- time officer that is committed to the department that you don't necessarily get with a part-time officer. 10 • Trustee Robinson stated that the Board has a fiduciary responsibility to see what the overall costs are, and also a need to see the breakdown of the part-time hours versus another full-time position. • Mayor Woodard states that one of the things that Chief Wright stated to her in support of this seventh position was the number of calls for service outside the Village. Mayor Woodard believes that other departments are taking advantage of the Village and that is wrong. This is similar to what the City of Ithaca Fire Department was doing with the Village Fire Department. • Trustee Marshall would like to incorporate into that conversation that part-time police officers are vital because they come in when you need them and they fulfill a demand efficiently. • Trustee Salton suggests that this discussion be tabled until Chief Wright can be present for this discussion. • Mayor Woodard states that we will continue this conversation at the March Board of Trustees Meeting on March 16, 2022. 7. Report of The Trustees: No reports at this time 8 . Report of Police Chief Wright: Submitted Report (Exhibit 2022-120) • Chief Wright was absent from the meeting. 9. Report of Director of DPW Wiese: Submitted Report (Exhibit 2022-121) • Director of Public Works states that the DPW discovered and fixed a water main break on Devon Rd. The break was flowing into a culvert underground. • Director of Public Works M. Wiese states that there has been a lot of groundwater that is freezing on Hillside Drive. The DPW staff has installed a drain line under the roadway to help keep the water off the road. • Director of Public Works M. Wiese states that he would like to move laborer T. O’pray, who recently completed his CDL license, into the Teamsters contracted hourly rate of a Laborer with a CDL. Resolution # 9117 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes the hourly rate change for Village employee Terence O’pray from a laborer rate of $17.60 per hour to a Laborer with a CDL rate of $18.20 per hour as stated in the Teamsters June 1, 2019- May 31, 2022 contract. Motion: Trustee Marshall Second: Trustee McMurry Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton Nays: none Abstentions: Motion Carried • In Closing Director, Wiese thanked the Board for their support over the last five years. The DPW has grown into a great work environment and the staff is very appreciative of everything. 10. Report of Village Engineer Cross: • Village Engineer B. Cross left the meeting at 7:58 p.m. 11. Report of Clerk Walker: Submitted Report (Exhibit 2022-122) • Clerk Walker states that he is confident that the new Village website will be launched by the end of the month. The time and effort to get through to the domain name host has caused numerous delays since it has been sold and transferred several times. • Clerk Walker further states that the Village IT Committee met with HPM Technologies who oversees our computer networks. After discussing several issues with phishing and spoofing attempts and one successful scam, the committee agreed 11 to move all 365 licenses to two-factor authentication as well as staff education on cyber- attacks and increase password security. • Clerk Walker states that Exhibit 2022-123 is a General Code proposal to create and organize our Village Employee Handbook and Village Policies. • Trustee McMurry states that the General Code has a great depth of experience and would easily be able to provide insight on what we might be missing. • Trustee Salton does not see the need for paying for this service and feels that this is a copout for staff not completing a new employee handbook. • Mayor Woodard asks where the money would come from to pay for this service. Clerk Walker states that there is still money left from the video conferencing set up as well as the website re-design. 12. Report of Attorney Marcus: No report at this time. 13. Executive Session: Mayor Woodard asks the Board for an Executive Session at 9:55 p.m. Resolution: 9118 WHEREAS: The NYS Open Meeting Law §105 prescribes matters for which a public body may conduct an executive session; and, WHEREAS: Upon a majority vote of its total membership, taken in an open meeting pursuant to a motion identifying the general area or areas of the subject or subjects to be considered; and, WHEREAS: The conduct an executive session for these enumerated purposes only, provided, however, that no action by formal vote shall be taken to appropriate public money: THEREFORE, BE IT RESOLVED THAT An Executive Session of the Village of Cayuga Heights Board of Trustees are conducted for the purposes of subsection (F), the medical, financial, credit, or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal, or removal of a particular person or corporation. Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Resolution: 9119 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees exits the Executive Session and returns to an open meeting. Motion: Trustee Salton Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Resolution: 9120 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Mayor 12 Woodard to sign the 2022 White Buffalo Inc. contract once Village Attorney R. Marcus has reviewed the contract. Motion: Trustee Marshall Second: Trustee Rennekamp Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried • Mayor Woodard asks for another Executive Session at 10:22 p.m. Resolution: 9121 WHEREAS: The NYS Open Meeting Law §105 prescribes matters for which a public body may conduct an executive session; and, WHEREAS: Upon a majority vote of its total membership, taken in an open meeting pursuant to a motion identifying the general area or areas of the subject or subjects to be considered; and, WHEREAS: The conduct an executive session for these enumerated purposes only, provided, however, that no action by formal vote shall be taken to appropriate public money: THEREFORE, BE IT RESOLVED THAT An Executive Session of the Village of Cayuga Heights Board of Trustees are conducted for the purposes of subsection (F), the medical, financial, credit, or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal, or removal of a particular person or corporation. Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried Resolution: 9122 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees exits the Executive Session and returns to an open meeting. Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton Nays: none Abstentions: none Motion Carried 14. Adjournment: Mayor Woodard adjourns the meeting at 10:32p.m. 13 EXHIBIT 2022-125 March 16, 2022 Monthly Report February 2022 We continued to be busy in the short month of February with 43 calls. We had 27 calls in the Village of Cayuga Heights, 12 calls in the Town of Ithaca and 4 mutual aid requests. There were 27 EMS calls and 16 fire responses. The month was very routine with a large number of EMS calls keeping our numbers high. We packed the month with many different trainings. Early in the month we attempted to do search and firefighter rescues at the training facility in Etna but arrived to find the driveway unplowed so we ca back to the station and quickly rallied and set up some scenarios in the truck bays and got in a great night of work. That training was followed by a night of practicing hose movement around objects. This is an extremely important skill to learn as many times hoses get stuck on objects in a structure while advancing. These problems need to be solved quickly to continue the attack. Late in the month we did an EMS training on emotionally disturbed patients and scene safety. There has been an incredible increase in calls for people having difficulty coping in the past two years. This training stressed empathy for the patient and safety for the crew. We ended this training night with familiarization with our recently delivered ballistic vests. We have a strong SOP covering the use of these pieces of equipment. The final training of the month was for Firefighter Assist and Search Team (FAST). We are frequently requested to fires to act as the rescue team for lost or downed firefighters. This involves a lot of standing around at the scenes but if needed the quick actions of this team could facilitate a rescue of a firefighter. This is a very important skill set to practice on. Searching for and locating the downed firefighter and then packaging for extrication and moving out of the structure is extremely stressful and time consuming. This is a total team effort with the first in team locating and starting to package and the second in team being responsible for extrication. This team is made up of only the most experienced interior members. The new ladder is currently in Syracuse getting radios and tool mounts installed. We will take delivery of the truck on March 2nd. We will receive training on the truck from a representative from E-One on March 4th and 5th and put the truck in service as soon as we have several drivers trained. The old truck was picked up in the last week in February and we did receive a check from the Command Fire for the remaining balance owed. The recruiting dinner was held in late February and was well attended. We did receive 20 applications and will be conducting interviews on March 3rd. We hope for a class of around 15 new members. We did get 20 applications. Our bunkers are looking forward to getting back to training new members even though we just finished with the checklist work for the fall class. We have seven members traveling to Indianapolis in April for the Fire Department Instructors Conference. All of those attending are either officers or bunkers and have taken the lead on all of the recent training. It will be good to have them attend the conference and catch up on the latest training techniques and equipment. We will not be holding an Installation Dinner this spring. We were supposed to use the RaNic Club as we have in previous years but belatedly found out that they are no longer hosting events in the banquet room. We did look for another venue but for the dates we were looking for the local venues were either booked or too expensive. We hope to do an event in the fall to recognize all of the hard work our members have put in these past couple of years. We are looking forward to the loosening of the Covid restrictions but will still use all PPE precautions on calls for the foreseeable future. Sincerely, George Tamborelle Fire Chief/Fire Superintendent 14 EXHIBIT 2022-126 VILLAGE OF CAYUGA HEIGHTS TREASURER’S REPORT Audit: The Village’s FYE2021 Financial Audit by Insero, Inc. is still in process. Debt and Financing: Revenues and Expenses: February bank to book reconciliations are complete. They have been reviewed and approved by Trustee and Deputy Treasurer Rennekamp. Copies of the accounting system generated Monthly Treasurer’s Reports are attached. Approval of Abstract 10 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #10 for FYE2022 consisting of TA vouchers 72- 79 in the amount of $21,902.55 and Consolidated Fund vouchers 711- 790 in the amount of $379,700.76 and the Treasurer is instructed to make payments thereon. Respectfully Submitted Laura W. Dolch Laura W. Dolch Treasurer 15 16 EXHIBIT 2022-127 RECOGNITION OF THE PAST AND CONTINUED OUTSTANDING PUBLIC SERVICE OF MELONEY MCMURRY WHEREAS, Meloney McMurry has served the Village of Cayuga Heights with distinct honor and dedication since starting her public service in 2016 as a Village Planning Board Alternate and later as a voting member; and WHEREAS, Meloney has shown integrity to her role as the Village Trustee since 2017, and as Deputy Mayor since April of 2019; and WHEREAS, Meloney has been a vital contributor to the Villages Human Resources Committee, Public Safety Committee, Bicycle and Pedestrian Committee, and Chair of the Human Resources and Administration Committee; and WHEREAS, Meloney has made substantial contributions to the Village Emergency Plan, Village Zoning Law and was instrumental in the Villages Codification process of all Village Law and Ordinances; and WHEREAS, Meloney has served the Village as an alternate to the Board Of Directors of TCCOG and sits on the ITCTCP Policy Committee. NOW, THEREFORE, BE IT RESOLVED, that the Cayuga Heights Board of Trustees does hereby commend Meloney for her dedication, commitment, and outstanding past and continued public service to the Village of Cayuga Heights. 17 EXHIBIT 2022-128 RESOLUTION APPROVING VILLAGE OF CAYUGA HEIGHTS PARTICIPATION IN A COMMUNITY CAMPAIGN TO LOWER RESIDENT ENERGY COSTS WHEREAS, NYSERDA is currently offering generous incentives for low-to-moderate income households for insulation and air sealing, energy efficient heat pumps, and heat pump water heaters, and WHEREAS, some of these incentives are time limited, and WHEREAS, HeatSmart Tompkins is offering municipalities the opportunity to participate in a Campaign for Clean Heat to provide information and coordinate resident sign-ups for these services, and WHEREAS, the campaign offers residents free assessments for home energy improvements, and WHEREAS, successful participation in this campaign will result in greater comfort and energy savings for participating households and potential grant funding for the Village, and WHEREAS, the Village wishes to partner with HeatSmart Tompkins on this campaign, and WHEREAS, the Campaign will include a Clean Heating and Cooling Webinar in early May that will be open to all residents, and WHEREAS, the Village of Cayuga Heights wishes to help residents lower their energy costs, and to promote clean indoor and outdoor air, now THEREFORE BE IT RESOLVED, that the Village of Cayuga Heights Trustees hereby approves the Village participation in the HeatSmart Tompkins Campaign for Clean Heat. 18 EXHIBIT 2022-129 VILLAGE OF CAYUGA HEIGHTS PROPOSED LOCAL LAW A OF THE YEAR 2022 A LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT ESTABLISHED IN GENERAL MUNICIPAL LAW §3-C Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows: Section 1 Legislative Intent: It is the intent of this local law to allow the Village of Cayuga Heights to adopt a budget for the fiscal year commencing in 2022 that requires a real property tax levy in excess of the tax levy limit as defined by General Municipal Law §3-c. Section 2 Authority: This local law is adopted pursuant to subdivision 5 of General Municipal Law §3-c which expressly authorizes a local governing body to override the property tax cap for the coming fiscal year by the adoption of a local law approved by a vote of sixty percent (60%) of said governing body. Section 3 Tax Levy Limit Override: The Board of Trustees of the Village of Cayuga Heights, County of Tompkins, is hereby authorized to adopt a budget for the fiscal year commencing in 2022 that requires a real property tax levy in excess of the amount otherwise prescribed in General Municipal Law §3-c. Section 4 Severability: If a court determines that any clause sentence paragraph subdivision or part of this local law or the application thereof to any person firm or corporation or circumstance is invalid or unconstitutional the court order or judgment shall not affect impair or invalidate the remainder of this local law but shall be confined in its operation to the clause sentence paragraph subdivision or part of this Local Law or in its application to the person individual firm or corporation or circumstance directly involved in the controversy in which such judgment or order shall be rendered. Section 5 Effective Date: This Local Law shall take effect immediately upon filing with the Secretary of State. EXHIBIT 2022-130 19 20 21 22 EXHIBIT 2022-131 Village of Cayuga Heights Police Department ___________________________________________________ Jerry L. Wright Chief of Police 3/8/2022 To: The Honorable Mayor Woodard Members of the Board of Trustees Village of Cayuga Heights Re: Report of the Police Department for February 2022 In the month of February, the police department received 309 calls for service. In addition to these calls, 59 uniform traffic tickets were issued, and 6 parking violations were cited. A breakdown of the calls for service is as follows: There were no Felony incidents reported. 3 Misdemeanor Penal Law Incidents were handled, 1 for Petit Larceny and 1 for Fraud and 1 for Simple Assault. A report of larceny was made by an individual stating they had packages taken from a common area in the apartment building where they lived. There are no suspects in this case and the complainant advised that they had been reimbursed for all the items said to be missing. The incident of Fraud involved a Village email account being compromised. The necessary steps were taken by the Village IT and administration to rectify the matter. An incident of Simple Assault was handled after officers responded to a complaint of a dispute between roommates. The investigation is ongoing. Investigation into 1 Traffic Stop led to a charge of Suspended Registration. There were no Penal Law Violations reported. 1 Local Law incident for Dog Control was handled. A passerby contacted CHPD to report a loose dog wandering in the Village. As officers responded to the area that the dog was last seen, the dog owner contacted CHPD to advise that the dog had been found and was safe at home. 1 Motor Vehicle accident was reported, not involving deer. No other incidents involving deer were reported. 2 Warrant Arrests were executed. After investigation of a traffic stop, the officer found both occupants of the vehicle to have active warrants out of adjoining agencies. The subjects were turned over to the respective wanting agencies without further incident. 2 Subjects were taken into custody under the Mental Hygiene 941 Law after officers responded to calls for Check the Welfare. The individuals were turned over to hospital staff for follow up. In summary 5 persons were arrested on the following 5 charges: 1-Suspended Registration, 2-Execution of a Warrant, and 2-Taken into Custody-Mentally Ill. A total of 8 calls for service were completed under the Tompkins County Mutual Aid Agreement. 7 of these calls involved CHPD officers assisting other agencies, while 1 call was of other agencies assisting CHPD officers. Over the course of the month, Officers took part in the following trainings and/or events: On the 17TH Chief Wright and Sergeant Manning attended Active Shooter Training. Officers Brandon Manheim and Adam Langlois completed the Level I Negotiation Training. The full-time officers worked a total of 37 hours of overtime and the part-time officers worked a total of 199 hours. 23 Sincerely, Chief Jerry Wright Village of Cayuga Heights Police Department ______________________________________________ 02/16/2022 BOARD OF TRUSTEES MEETING FOLLOW UP RESPONSES I reviewed the BOT meeting video/minutes, specifically for the discussion related to the proposal of the 7th Patrol Officer position. I believe I am able to provide answers to the questions/concerns that were discussed at the BOT meeting. The topics listed below, as 1-5, are what I will respond to. 1) Increase in Part time Officers/hours to fill the proposed need of what the 7th patrol Officer would fill. 2) Current CHPD staff’s year of retirement eligibility and anticipated dates of retirement. 3) Willingness to reevaluate the 7th position when a current staff member does retire, or a position is vacated for any reason. 4) Difference of cost to the VCH in a gross/net format. 5) History of responding outside the VCH to assist other agencies. RESPONSES ARE AS FOLLOWS: 1) The idea of filling this position with part time officers would not have the same impact as if it was filled with a full-time officer due to the following: a. less familiarity between Officer and community b. part time officers all work full time somewhere else therefore their investment is not fully with the VCH as primary responsibilities is with their respective agencies. c. Tompkins County Civil Service Law does not allow for part time officers to work more than 20hrs during any week. d. CHPBA contract has language that also states part time officers cannot work more than 20hrs a week. e. Current senior part time officer (started in 1993) plans to retire from CHPD in 1-2 years. He has been the most available and scheduled part time officer that we have and will be a huge loss. 24 f. Minimal individuals putting in to work within this profession. Last 2 hiring pools we hired from had only 3 candidates to pull from each time. 2) Current CHPD staff can retire and have plans to retire within the following time: (Chief) Wright: Eligible as of 2020. Retirement anticipated within the next 3+ years. (Sgt) Manning: Eligible as of 2024. Retirement anticipated within the next 6-11 years. (SPO) Lansing: Eligible as of 2025. Retirement anticipated within the next 3+ years. (PO) Landon: Eligible as of 2033. Anticipated retirement in 2033. (PO) Manheim: Eligible as of 2032. Retirement anticipated within the next 10-15 years. (PO) Langlois: Eligible as of 2026. Anticipated retirement undecided. 3) I believe this approach is exactly what should be done as it provides an opportunity to confirm what the benefits have been compared to other impacts that include overall cost. I propose that the reevaluation of the position is a must. 4) 2022-2023 CHPD proposed budget with a GROSS amount of $107,170.00, as opposed to the 2022-2023 CHPD proposed budget with a NET amount of $60,714.00, based on the addition of a 7th PO Position. See Page 4 of this document. 5) Discussion related to CHPD responding outside the VCH to assist other agencies along with the mutual aid that CHPD receives from other agencies. a. We rely on outside agencies to assist us when needed as they have specialized units, expertise and the resources needed. In 2021 CHPD Officers: i. Responded to approximately 75 calls for service outside of the Village of Cayuga Heights with approximately 40 of these calls being handled during the 3p.m. to 11p.m C Line Shift. ii. Were assisted by Law Enforcement from collaborating agencies on approximately 40 calls for service within the Village of Cayuga Heights; approximately 25 of these calls occurred during the 3p.m. to 11p.m. C Line Shift. b. All police and fire agencies within Tompkins County have mutual aid agreements that are followed when personnel allow for it. c. All agencies within Tompkins County have a (closest car concept) agreement that allows the 911 Dispatch Center the ability to dispatch agencies outside their respective jurisdictions if an emergency presents itself in proximity. d. Having the proposed 7th PO would limit the need for mutual aid request from outside agencies as we would have the ability to provide our own assisting officer. We would also still be able to assist outside the VCH while maintaining an available and visible Officer response/presence within the VCH. 25 7th Police Officer Position Many benefits to the Village, Department and Individual Officers that would ALL help towards better serving the Community! VILLAGE BENEFITS: • Potential to reduce financial liabilities (lower benefit time) as personnel would increase ability for time off. • Less Overtime as personnel would assist with unforeseen absences (illness, injuries, COVID, etc..) along with other time off request. • Less Part time Officers hours needed • Less Part Time Officers needed, we would NOT look to fill our current vacant position and would NOT fill other PT position if we hired from within. (Saving money & time with hiring/training new Officers) • Increased Patrol functions covered by Full Time Officers rather than Part Time Officers which would increase familiarity within the Community that also have an increased investment value. • Would allow for Village coverage even when we are asked to assist surrounding agencies outside our jurisdiction. • Would allow for an increased opportunity to gain experience and knowledge of how Policing is done within the Village as retirements get closer. 26 DEPARTMENT BENEFITS: • Increased presence within the Community, being seen is a deterrent of potential criminal activity and traffic violations. • Community service and outreach opportunities within our elementary school, religious organizations, residential facilities, and businesses. • Increased opportunity for training needs/desires that include Police Reform focused trainings: (Mental Health, Crisis management responses etc..) • Improved response times • Scheduling flexibility • Improved work efficiency as personnel would allow for more time to complete investigations, especially lengthy ones that take hours away from proactive road coverage demands. • Increased opportunities for specialized details and investigative needs. • Opportunity to improve upon diversity within the department. INDIVIDUAL OFFICER BENEFITS: • Immediate back up within the Village increases Officer Safety concerns which also decreases liability concerns. • Quality of Life improvements due to the following: Flexibility with scheduling allowing for time off needs that would NOT cause Overtime or Part Time Officer hours. All current full-time officers have families with young children. • When quality of life area increases, there would be an improved level of consistent work production along with improved contacts when Officers meet with individuals within the community. • Above stated reasons increase the individual Officer Wellness which is well documented within the Police Reform model. 27 EXHIBIT 2022-132 Village of Cayuga Heights Mike Wiese – B.O.T Report March 16th, 2021 Code Enforcement – No training events were attended. Water – A water break was discovered on Highland Road Near the intersection of Highland and Kline Road. The break was likely caused by the ground shifting due to the fluctuating temperatures. Sump Pump Inspections – (3)- inspection was performed since the February board meeting and only (1) scary snake found in a basement. Snow – The DPW worked a total of 110 hours of overtime due to snowstorms in the month of February. Street - The crew is spending time on street signs throughout the village. As signs age the reflectivity of the sign diminishes and the posts can start to become loose. They are taking their time replacing signs and addressing loose posts. 28 EXHIBIT 2022-133 Short Environmental Assessment Form Part 1 - Project Information Instructions for Completing Part 1 – Project Information. The applicant or project sponsor is responsible for the completion of Part 1. Responses become part of the application for approval or funding, are subject to public review, and may be subject to further verification. Complete Part 1 based on information currently available. If additional research or investigation would be needed to fully respond to any item, please answer as thoroughly as possible based on current information. Complete all items in Part 1. You may also provide any additional information which you believe will be needed by or useful to the lead agency; attach additional pages as necessary to supplement any item. Part 1 – Project and Sponsor Information Name of Action or Project: Cayuga Height Road Culvert Right Sizing and Walkway Improvements Project Project Location (describe, and attach a location map): Cayuga Heights Road between Route 13 and Upland Road Brief Description of Proposed Action: The Cayuga Height Road Culvert Right Sizing and Walkway Improvements project includes the upgrading of (9) culverts under Cayuga Heights Road in 2022 and in the future, repaving portions of the road and adding approx.. 1.1 miles of sidewalk where not present from Route 13 to Remington Road. The culvert replacement is partially funded by a grant from the NYSDEC. Culvert upgrades will alleviate localized flooding and allow the construction of future sidewalks along Cayuga Heights Road, one of the main thoroughfares in the Village. Several factors related to the storm system and adjacent watersheds contribute to the drainage issues and associated flood events occurring within the Cayuga Heights Road corridor. In particular, the existing storm system and associated culverts are old in age and deteriorating; numerous culverts are inadequately sized and unable to handle intense or large storm events; and debris accumulates within the system, causing blockages and flows to backup. Additionally, steep drainage ditches and a short time of concentration within smaller watersheds are contributing to the flood events. Name of Applicant or Sponsor: The Village of Cayuga Heights Telephone: (607) 257-1238 E-Mail: lwoodard@cayuga-heights.ny.us Address: 836 Hanshaw Road City/PO: Ithaca State: New York Zip Code: 14850 1. Does the proposed action only involve the legislative adoption of a plan, local law, ordinance, administrative rule, or regulation? If Yes, attach a narrative description of the intent of the proposed action and the environmental resources that may be affected in the municipality and proceed to Part 2. If no, continue to question 2. NO YES ✔ 2. Does the proposed action require a permit, approval or funding from any other government Agency? If Yes, list agency(s) name and permit or approval: Partially funded by a Climate Smart Communities, NYSDEC Grant NO YES ✔ 3. a. Total acreage of the site of the proposed action? ._5 acres b. Total acreage to be physically disturbed? .5 acres c. Total acreage (project site and any contiguous properties) owned or controlled by the applicant or project sponsor? acres 29 □ □ 4. Check all land uses that occur on, are adjoining or near the proposed action: 5. Urban Rural (non-agriculture) Industrial Commercial ✔ Residential (suburban) Forest Agriculture Aquatic Other(Specify): Parkland 30 5. Is the proposed action, a. A permitted use under the zoning regulations? b. Consistent with the adopted comprehensive plan? NO YES N/A ✔ ✔ 6. Is the proposed action consistent with the predominant character of the existing built or natural landscape? NO YES ✔ 7. Is the site of the proposed action located in, or does it adjoin, a state listed Critical Environmental Area? If Yes, identify: NO YES ✔ 8. a. Will the proposed action result in a substantial increase in traffic above present levels? b. Are public transportation services available at or near the site of the proposed action? c. Are any pedestrian accommodations or bicycle routes available on or near the site of the proposed action? NO YES ✔ ✔ ✔ 9. Does the proposed action meet or exceed the state energy code requirements? If the proposed action will exceed requirements, describe design features and technologies: N/A NO YES ✔ 10. Will the proposed action connect to an existing public/private water supply? If No, describe method for providing potable water: NO YES ✔ 11. Will the proposed action connect to existing wastewater utilities? If No, describe method for providing wastewater treatment: NO YES ✔ 12. a. Does the project site contain, or is it substantially contiguous to, a building, archaeological site, or district which is listed on the National or State Register of Historic Places, or that has been determined by the Commissioner of the NYS Office of Parks, Recreation and Historic Preservation to be eligible for listing on the State Register of Historic Places? Archaeological Site 11SR62399. See attached map and description. b. Is the project site, or any portion of it, located in or adjacent to an area designated as sensitive for archaeological sites on the NY State Historic Preservation Office (SHPO) archaeological site inventory? NO YES ✔ ✔ 13. a. Does any portion of the site of the proposed action, or lands adjoining the proposed action, contain wetlands or other waterbodies regulated by a federal, state or local agency? b. Would the proposed action physically alter, or encroach into, any existing wetland or waterbody? If Yes, identify the wetland or waterbody and extent of alterations in square feet or acres: Seasonal stream drainage ways flow through the site and culverts under Cayuga Heights road will be replaced. No regulated streams wil be disturbed. NO YES ✔ ✔ 31 □ □ □ 14. Identify the typical habitat types that occur on, or are likely to be found on the project site. Check all that apply: Shoreline Forest Agricultural/grasslands Early mid-successional Wetland Urban ✔ Suburban 15. Does the site of the proposed action contain any species of animal, or associated habitats, listed by the State or Federal government as threatened or endangered? Lake Sturgeon NO YES ✔ 16. Is the project site located in the 100-year flood plan? NO YES ✔ 17. Will the proposed action create storm water discharge, either from point or non-point sources? If Yes, a. Will storm water discharges flow to adjacent properties? b. Will storm water discharges be directed to established conveyance systems (runoff and storm drains)? If Yes, briefly describe: No new stormwater runoff will be generated by the project. Existing drainage culverts are being replaced to accommodate current and future storm flows and enhance their performance to alleviate localized flooding. NO YES ✔ ✔ ✔ 18. Does the proposed action include construction or other activities that would result in the impoundment of water or other liquids (e.g., retention pond, waste lagoon, dam)? If Yes, explain the purpose and size of the impoundment: NO YES ✔ 1_9. Has the site of the proposed action or an adjoining property been the location of an active or closed solid waste management facility? If Yes, describe: NO YES ✔ 20.Has the site of the proposed action or an adjoining property been the subject of remediation (ongoing or completed) for hazardous waste? If Yes, describe: NO YES ✔ I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE AND ACCURATE TO THE BEST OF MY KNOWLEDGE Applicant/sponsor/name: Linda Woodard Date: Signature: Title: Mayor PRINT FORM The site of this proposed action does not contain habitat for Lake Sturgeon, though the Cayuga Lake does. 32 EAF Mapper Summary Report Monday, March 7, 2022 8:38 AM Part 1 / Question 7 [Critical Environmental Area] No Part 1 / Question 12a [National or State Register of Historic Places or State Eligible Sites] No Part 1 / Question 12b [Archeological Sites] Yes Part 1 / Question 13a [Wetlands or Other Regulated Waterbodies] Yes - Digital mapping information on local and federal wetlands and waterbodies is known to be incomplete. Refer to EAF Workbook. Part 1 / Question 15 [Threatened or Endangered Animal] Yes Part 1 / Question 15 [Threatened or Endangered Animal - Name] Lake Sturgeon Part 1 / Question 16 [100 Year Flood Plain] Digital mapping data are not available or are incomplete. Refer to EAF Workbook. Part 1 / Question 20 [Remediation Site] No Short Environmental Assessment Form - EAF Mapper Summary Report 1 Lake Sturgeon may be present in the Cayuga Lake Watershed but the seasonal streams being disturbed do not provide habitat for this species Disclaimer: The EAF Mapper is a screening tool intended to assist project sponsors and reviewing agencies in preparing an environmental assessment form (EAF). Not all questions asked in the EAF are answered by the EAF Mapper. Additional information on any EAF question can be obtained by consulting the EAF Workbooks. Although the EAF Mapper provides the most up-to-date digital data available to DEC, you may also need to contact local or other data sources in order to obtain data not provided by the Mapper. Digital data is not a substitute for agency determinations. 33 34 EXHIBIT 2022-134 Clerks Report The new Village Website is up and running. Feedback has been positive. www.cayuga-heights.ny.us Village Elections on March 15, 2022. Election Results Attended a NYMIR Webinar on Cybersecurity and NYCOM webinar on password procedures. The Village IT Committee is drafting Village policies for the following: 1. Internet and Acceptable Use Policy 2. Security of Information Policy, 3. Cyber Incident Response Policy 4. Village Password Policy. HPS Tech Services will be conducting some additional security measures for Microsoft 365 and we will be budgeting for monthly monitoring service through them as well. General Code is working on the Village Employee Handbook and Village Policies. Sample website 35 EXHIBIT 2022-134 NEW PROJECTS DESCRIPTION Account Proposed Budget COMMENTS GreenHouse H1620.490 5,500 heat 2000; repair 3500 or remove Heater in Warm Storage Bay A1640.200 4,000 AC in DPW Common Rooms A1640.200 5,500 Overhead Door Openers A1640.200 14,000 Additional Police Officer A3120.110 65,535 Salary with additions Decrease in PT Officers (Sworn) A3120.110 -21,788 reduction in pt officers Personal Services - Swom - OT A3120.150 -7,227 decrease in OT Additional Police Officer FICA A9030.800 2,739 Net 36,525 increase Additional Police Officer Retirement A9015.800 16,110 Additional Police Officer-Health Care A9060.800 18,325 Additional Police Officer-HRA A9060.811 7,000 Potential Out of Pocket Revamp AC for Fire Station A3410.480 100,000 Heat Pump or more AC units Garbage Truck A8160.200 10,000 repairs instead of replacing @ 75,000 Landscaping A8510.400 20,000 N Trip Entrance; Marcham Hall Sunset Park A8510.400 28,000 Sunset Park Improvements TOTAL 267,694