HomeMy WebLinkAbout06.16.2021_Agenda1
1. Call to Order:
2. Approval of Meeting
Minutes:
Village of Cayuga Heights
Board of Trustees
Monthly Board
Meeting
Wednesday June 16, 7:00 p.m.
https://zoom.us/j/99435490959
EXHIBIT/PAGE
a. May 18, 2021 2022-023 pgs. 2-14
3. Report of the Fire Superintendent Tamborelle: Submitted Report 2022-024 pgs. 15-16
4. Privilege of the Floor
5. Report of Treasurer Laskaris: Submitted Report 2022-025 pgs. 16-18
6. Report of Mayor Woodard:
a. Public Hearing on Proposed Local Law B of 2021 2022-026 pgs. 19-20
b. Public Hearing on Proposed Local Law C of 2021 2022-027 pg. 21
c. American Rescue Fund Projects 2022-028 pg. 22
d. NYCLASS 2022-029 pgs. 23-24
e. Kline Rd. By-pass
f. Bulky Trash and Brush pickup
7. Report of the Trustees:
a. Fisher & Associates Walking safe Agreement 2022-030 pgs. 25-26
8. Report of Police Chief Wright: Submitted Report 2022-031 pgs. 27-28
9. Report of Director of Public Works Wiese: Submitted Report 2022-032 pg. 29
a. Surplus equipment 2022-033 pg. 30
10. Report of Superintendent of Public Works Cross: Submitted Report
a. GHD Contracts & Right sizing Culver Project 2022-034 pgs. 31-33
11. Report of Clerk Walker: Submitted Report 2022-035 pgs. 34-36
12. Report of Attorney Marcus:
13. Adjournment
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EXHIBIT 2022-023
Minutes VILLAGE OF CAYUGA HEIGHTS Wednesday, May 19, 2021
Zoom Meeting ID # 9996295137 BOARD OF TRUSTEES 7:00 p.m.
MONTHLY MEETING
Present: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton; Police Chief
Wright; Village Engineer Cross; Director of Public Works Wiese; Clerk Walker; Treasurer Laskaris; Attorney Marcus.
1. Call to Order: Mayor Woodard calls the meeting to order at 7:05 p.m.
2a. Approval of Meeting Minutes: March 17, 2021 (Exhibit 2022-012)
Resolution # 8983
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the March 17,
2021, Meeting Minutes as presented.
Motion: Trustee Robinson
Second: Trustee McMurry
Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton
Nays: none
Abstentions: none
2b. Approval of the April 21, 2021, Meeting Minutes: (Exhibit 2202-013)
Resolution # 8984
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the April 21, 2021,
Meeting Minutes as presented.
Motion: Trustee Salton
Second: Trustee McMurry
Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton
Nays: none
Abstentions: none
Motion Carried
3. Privilege of the Floor: No members of the public wish to speak.
•Mayor Woodard states that the Board will open the Public Hearing for the Brook Lane Easement since
members of the Cornell community are present for this hearing.
b. Public Hearing on the Brook Lane Easement:
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•Village Attorney R Marcus states that the Village owns a paper street (Brook Lane) (see Exhibit 2022-017)
under which Cornell would like to extend fiber optic cable from one building to another on property that
Cornell owns on either side of this street. Cornell has requested that the Village provide an easement for this
cable to run under the Village street.
•Mayor Woodard opens the Public Hearing at 7:10 p.m.
-No members of the public wish to speak.
•Mayor Woodard closes the Public Hearing at 7:10 p.m.
•Village Attorney R. Marcus states that this is an exempt action under SEQR 617.5(c)(25) and (26) –
official acts of a ministerial nature and routine or continuing agency administration and management. The
Board accepts this determination.
Resolution # 8985
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes
Mayor Woodard to sign the Brook Lane Easement.
Motion: Trustee Rennekamp
Second: Trustee Marshall
Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton
Nays: none
Abstentions: none
Motion Carried
4. Report of Fire Superintendent Tamborelle: Submitted Report (Exhibit 2022-014)
•Fire Superintendent Tamborelle states that the fire department is up and running with new EMS reporting
software required by New York State.
•Fire Superintendent Tamborelle also states the fire department parking lot had new asphalt sealant and new
striping painted.
•Fire Superintendent Tamborelle further states that CHFD will hold a fall recruit class this year.
5. Report of Treasurer Laskaris: Submitted Report (Exhibit 2022-015)
•Treasurer Laskaris was not present at tonight’s meeting.
Abstract # 12
Resolution: 8986
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #12 for
FYE2021 consisting of TA vouchers 118 - 123 in the amount of $5,281.62 and Consolidated Fund vouchers
896 -969 in the amount of $450,874.72 and the Treasurer is instructed to make payments thereon.
Motion: Trustee Salton
Second: Trustee Rennekamp
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Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton
Nays: none
Abstentions: none
Motion Carried
6. Report of Mayor Woodard:
a. Public Hearing on Proposed Local Law-A of 2021 Tree Removal Prior to Site Plan Review.
•This Public Hearing was opened at the April 21, 2021 Board of Trustees Meeting and is being
continued at this May 19, 2021 meeting.
•Trustee McMurry asks Village Attorney R. Marcus to highlight the changes to Proposed Local Law A of
2021.
•Village Attorney R. Marcus states that the purpose and intent Section added the words “live” and “living”
trees. Better clarity has been added to Section III and language such as a 6” DBH and allowing for a
consultation with the Village Forrester as part of site plan review.
•Trustee Salton states that he does not support this proposed local law. Private property owners should not be
subject to a third party trying to inject procedures affecting their property.
•Village Attorney R Marcus states that these provisions are triggered only if development is proposed for a
lot or if subdivision of a lot is proposed. Development the requirement for Site Plan Review.
•Trustee Salton states that we should not make it difficult for property owners to do what they want with
their trees.
•B. Cross notes past experiences the Village has had with the clearing of lots before development which
damaged the character of the neighborhood by exposing the neighboring houses to noise, removing shade
cover, and impacting privacy.
•Trustee Hubbell states that he supports any laws that will properly represent the Village’s interest in
maintaining the Village forest.
•Trustee McMurry states that as part of Site Plan Review, the Village Planning Board takes into account
reasonable consideration for the development of a lot. Village Attorney R. Marcus adds that the Village
Zoning Law creates a building envelope for the lot owner and Village Planning Board to follow.
•Trustee Salton states that another issue with this proposed local law is the amount of time that this process
adds to a building cycle. In closing, he states that less is always better with the types of regulations this law
imposes.
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•Village Attorney R. Marcus states that this proposed local law is an attempt by the Village to capture
situations where the property owner is not trying to evade the requirement of this law. The law does not
prevent anyone from developing their lot.
•Trustee Hubbell states that, as land becomes more valuable, there will be more pressure to sell which means
more development and fewer trees. Mayor Woodard agrees.
•Trustee Robinson states that he now has a better understanding of this proposed local law and how
it is related to site plan review through the Village Planning Board.
•In Closing Village Attorney R Marcus states that this is an amendment to the Village Zoning Law and this
action is an exempt action under SEQR 617.5(c)(25) and (26) – official acts of a ministerial nature & routine
or continuing agency administration and management.
Mayor Woodard calls for a vote to close the Public Hearing. The Board votes 6-1 to close the
Public Hearing at 7:44 p.m.
Resolution: 8987
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees adopts Proposed Local Law
-A of 2021 as Local Law # 1 of 2021
VILLAGE OF CAYUGA HEIGHTS
PROPOSED LOCAL LAW A OF THE YEAR 2021
A LOCAL LAW TO AMEND THE CODE OF
THE VILLAGE OF CAYUGA HEIGHTS
CHAPTER 305, "ZONING," ARTICLE XVII, "SITE PLAN REVIEW,"
SECTION 305-118, “SITE PLAN REVIEW PROCEDURES”
TO PROHIBIT REMOVAL OF CERTAIN TREES
PRIOR TO SITE PLAN APPROVAL
Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows:
SECTION I PURPOSE AND INTENT
The purpose of this Local Law is to prohibit property owners from removing live trees greater than a
specified size from their property in anticipation of the development of their property prior to site
plan review. The intent of this Local Law is to modify the provisions of, and add provisions to,
Section 305-118, "Site plan review procedures," of Article XVII, "Site Plan Review," of Chapter 305,
"Zoning," (the "Zoning Law") of the Village of Cayuga Heights (the "Village") Code. The Village's
Board of Trustees has determined that the requirements of Section 305-118 should include
restrictions similar to those stated in Section 305-123(H)(1), "Street Trees, for minor and major
subdivisions," of Article XVIII, "Subdivisions," of the Zoning Law.
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SECTION II AUTHORITY
This Local Law is enacted pursuant to the grant of powers to local governments provided in Section
10 of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the
provision of the New York State Constitution and not inconsistent with any general law relating to
its property, affairs, government or other subjects provided for in said Section 10 of the Municipal
Home Rule Law.
SECTION III AMENDMENT OF ZONING LAW ARTICLE XVII, “SITE PLAN
REVIEW,” SECTION 305-118, "SITE PLAN REVIEW
PROCEDURES"
In Section 305-118, “Site plan review procedures,” of Article XVII, "Site Plan Review," of the
Zoning Law, subsection A is hereby deleted in its entirety and replaced with the following:
§ 305-118. Site plan review procedures.
(A)
(1) Prior to the filing of an application for site plan review, the applicant for a proposed project
requiring site plan review shall have a pre-application discussion with the Zoning Officer, at
which time the applicant shall present, in sketch form, the proposed project and other features
and information necessary to explain and/or supplement the sketch layout.
(2) No living trees with a trunk diameter at breast height (DBH) of six (6) inches or greater shall
be removed from the area subject to site plan review prior to the Planning Board's issuance of
site plan approval unless such removal has been approved by the Planning Board after
consultation with the Village Forester.
SECTION IV SUPERSEDING EFFECT
All Local Laws, Articles, resolutions, rules, regulations, and other enactments of the Village of
Cayuga Heights in conflict with the provisions of this Local Law are hereby superseded to the extent
necessary to give this Local Law full force and effect. Without limiting the foregoing, to any extent
that the terms of the Zoning Law of the Village of Cayuga Heights are deemed to be in conflict with
the requirements of this Local Law, the terms of this Local Law shall govern and control.
SECTION V PARTIAL INVALIDITY.
In the event that any portion of this Local Law is declared invalid by a court of competent
jurisdiction, the validity of the remaining portions shall not be affected by such declaration of
invalidity.
SECTION VI EFFECTIVE DATE.
This Local Law shall be effective immediately upon filing in the office of the New York State
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Secretary of State, except that it shall be effective from the date of its service as against a person
served with a copy thereof, certified by the Village Clerk, and showing the date of its passage and
entry in the Minutes of the Village Board of Trustees.
Motion: Trustee Hubbell
Second: Trustee McMurry
Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, and Robinson
Nays: Trustee Salton
Abstentions: none
Motion Carried
a. Schedule a Public Hearing on Proposed Local Law B of 2021- Tree Removal Subdivision Sections
Exhibit (2022-016)
•Village Attorney R Marcus states that this proposed local law is less of a change compared to Local Law 1
of 2021 because there was already a provision along these lines in the subdivision section of the Village
Zoning Law. Proposed Local Law- B of 2021 clarifies the points in time that certain actions are taken.
Resolution: 8988
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees hereby schedules a Public
Hearing for June 16, 2021, at 7:05 p.m. to seek comments on the proposed Local Law B of 2021
Motion: Trustee McMurry
Second: Trustee Hubbell
Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton
Nays: none
Abstentions: none
Motion Carried
c. Kline Road By-pass: Several meetings between the "Gang of six" and the Village of Lansing and the
Town of Lansing have brought the Village closer to establishing a charging algorithm for sewage from the
“Old Village” to be processed by the Ithaca plant.
•Mayor Woodard states that the Village is proposing a mechanical weir that would send sewage from the
Kline Road By-pass to the City, only if flows increased above 500,000 gallons per day. In 2020 there were
only four times that that a rain event produced such volume. The Village continues to complete I & I
studies; in fact, we just recently found a cracked sewer line near an intermittent steam. At this point, we need
to keep the Kline Road By-pass open, and will need to provide an "insurance policy" to the City of Ithaca.
Currently, the Village pays the Town of Ithaca $11,500 for sewage traveling to the Ithaca Plant. This is not
sustainable and could possibly require the Village to raise sewer rates by 15%.
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•The Town and Village of Lansing have agreed to pay 1/3 of the "insurance policy" and there is a follow-up
meeting with the "gang of six" on June 9, 2021.
•Trustee Robinson reminded the Board that there will be more capacity at our plant once Borg Warner has
their own sewage processing center up and running.
•B. Cross states that the City of Ithaca has gained revenue from the Kline Road By-pass.
•Trustee Marshall asks, “is it not feasible to meter the excess above 500,000 gallons and agree to a rate?”
Mayor Woodard agrees and states that it will be part of the discussion besides the “insurance policy” money.
d. Schedule a Public Hearing on Village Sewer Rate Increase:
Resolution: 8989
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees hereby schedules a Public
Hearing for June 16, 2021, at 7:10 p.m. to seek comments on the proposed Local Law C of 2021- Amending
the Village of Cayuga Heights Annual Sewer Rate.
Motion: Trustee Robinson
Second: Trustee Marshall
Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton
Nays: none
Abstentions: none
Motion Carried
e. Access Oversite Committee Resolution: The AOC operates under the City of Ithaca franchise agreement
with Charter Communications and as a participating municipality the Village votes on the AOC equipment
budget recommendations each year.
•Village representative Wies van Leuken states that a small portion of the earmarked $30,000.00 will be
used to replace equipment as needed in the upcoming year. However, it might be necessary to replace the
NEXUS, the playback system used to cablecast programs on Channel 13, which could cost as much as
$24,000.00. The system being used now is no longer manufactured or serviced by its manufacturer.
Resolution: 8990
WHEREAS, Section 15.12 of the Franchise Agreement of January 2003 between the City of Ithaca and the
franchisee Time Warner Entertainment-Advance/Newhouse Partnership (TWC) (“Franchise Agreement”),
subsequently assigned to Charter Communications, Inc. d/b/a Spectrum Networks (Charter) after Charter's
2016 acquisition of TWC, requires the participating municipalities (City of Ithaca, Town of Ithaca, Village
of Cayuga Heights) to provide the franchisee with an annual written budget for Public, Educational and
Governmental access operations (PEG) by June 30 of each calendar year; and
WHEREAS, Section 15.12 of the Franchise Agreement that PEG Access Staff provide the Access Oversight
Committee (AOC) with budget recommendations for the following year by April 30; and
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WHEREAS, the City of Ithaca's Ordinance #2003-17, Par 18-4-G, requires the Access Oversight
Committee (AOC) to provide the Participating Municipalities with a recommended budget for the following
year by May 31; and
WHEREAS, the Franchise Agreement authorizes Charter to collect $0.15 per subscriber per month to be
used for the purchase of PEG equipment; and
WHEREAS, the AOC has reviewed PEG’s current equipment and anticipates that new or replacement
equipment might be needed;
NOW, THEREFORE BE IT RESOLVED, that the AOC recommends earmarking up to $30,000 as
contingency to purchase equipment as needed for the functioning of PEG operations, and
NOW, BE IT FURTHER RESOLVED, that the AOC forwards its recommendations for approval by the
Common Council of the City of Ithaca, the Town of Ithaca Board, and the Village of Cayuga Heights Board
of Trustees, so that they may meet their obligation to provide Charter Communications with an annual
written budget for Public, Educational and Governmental access operations no later than June 30, 2021.
NOW, FURTHER BE RESOLVED, that the Village of Cayuga Heights Board of Trustees approves of the
AOC budget recommendations as written.
Motion: Trustee Salton
Second: Trustee Rennekamp
Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton
Nays: none
Abstentions: none
Motion Carried
f. Short Term Rental Monitoring-LTAS Technologies: The Village is eagerly awaiting an update from
the County on when the basic monitoring service for Airbnb will be available.
•B. Cross recalls that the County entered an agreement with Airbnb in an effort to make sure they collected
the room tax revenue.
g. Appointment of Matt Johnston to the Village Planning Board: Village resident Kirk Siegal is unable
to serve as a planning board alternate.
•M. Johnston is a Cornell graduate of the City and Regional Planning Program and has been living in the
Village for just over a year. Matt has previously served on the City of Ithaca Planning Board, and worked as
a Village Planner and Zoning Officer for the Village of Trumansburg and has been contracted to work on
comprehensive plans and land use laws for the Towns of Caroline and Enfield.
•Mayor Woodard notes that Matt is extremely qualified to serve on the Village Planning Board and would
like to appoint him as Planning Board Alternate for one official year (4/22).
Resolution: 8991
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BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the appointment of
Matt Johnston to the Village Planning Board to serve a one-year term.
Motion: Trustee McMurry
Second: Trustee Robinson
Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton
Nays: none
Abstentions: none
Motion Carried
h. Teamsters Contract: All terms have been reviewed and agreed upon. The major changes include a four-
year contract, a 4% pay increase for the next year (and 2.5% for the following three years) to offset the
employee premium for moving to the Consortium Gold Plan, a 100% subsidy of health care costs, and the
choice to move from 15% to 12% annual for their portion of the health care premium.
Resolution: 8992
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes
Mayor Woodard to sign the Village Department of Public Works Teamsters Labor agreement dated June 1,
2021, through May 31, 2025.
Motion: Trustee Marshall
Second: Trustee Hubbell
Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton
Nays: none
Abstentions: none
Motion Carried
i. WWTP Phase 2 Bid Awards: The Village received 4 bids for the General Contract, 4 bids for the
Electrical work, and 6 for HVAC. Zoom Link GHD has validated all of the winning bids and will be
sending them an award letter after the Board accepts the winning bids.
•B. Cross states that the total winning bids came in at 6,538,628 which is 1,300,000 below the GHD
estimate. The next step is for the Board to accept the 3 low bids from and authorize GHD to draft the
contracts and bring them before the Board at the June 16, 2021 meeting.
Resolution: 8993
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees accepts the bid for the
WWTP Upgrade -Phase 2 General Construction Contract that has been submitted by Blue Heron
Construction Company LLC in the amount of $4,842,611
Motion: Trustee Robinson
Second: Trustee Hubbell
Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton
Nays: none
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Abstentions: none
Motion Carried
Resolution: 8994
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees accepts the bid for the
WWTP Upgrade -Phase 2 Electrical Contract that has been submitted by Matco Electric Corporation in the
amount of $1,365,500
Motion: Trustee Robinson
Second: Trustee Marshall
Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton
Nays: none
Abstentions: none
Motion Carried
Resolution: 8995
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees accepts the bid for the
WWTP Upgrade -Phase 2 HVAC Contract that has been submitted by King and King Mechanical Inc. in the
amount of $329,517
Motion: Trustee McMurry
Second: Trustee Rennekamp
Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton
Nays: none
Abstentions: none
Motion Carried
j. American Rescue Funds: NYCOM is in the process of providing more guidance on how the funds can or
cannot be spent.
•Mayor Woodard states that the funds are supposed to be made available to us on June 10, 2021.
7. Report of the Trustees:
a. Walking Safe Cayuga Heights Update:
•Trustee McMurry states that, as part of the environmental review of this project, the Village received
comments from the NYS Historic Resources Department asking us to study the potential historic
significance of all of the houses on the Wyckoff portion on the route, since all of the houses are at least fifty
years old and have never been studied as possible historical structures. We are in the process of hiring a
consultant to perform a historical study on those 5 houses. This will put the design phase of the project over
budget. Trustee McMurry is hoping to present a contract for this study at the June meeting.
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•Trustee Robinson states that he is still working on a date for the WWTP tour.
•Trustee Hubbell inquires about a schedule to complete the Walking Safe project. Trustee McMurry states
that the original deadline for project completion was January 2022, which we will not be able to meet. We
have received confirmation from DOT that we will be allowed an extension but we just do not yet know how
much time we will need.
8. Report of Police Chief Wright: Submitted Report (Exhibit 2022-021)
•Chief Wright states that the department completed the spring range qualification.
•Chief Wright states that the department teamed up with TST Boces and provided an internship to two
seniors who are interested in the criminal justice program. Today they completed that internship, and we
provided a small celebration and certificates to the seniors. It was a rewarding experience for all, and the
Chief Wright envisions the department participating in this program in the future.
•Chief Wright states that the BWC has already aided in 3 different incidents where the cameras have
provided very clear reviewable evidence aiding in an investigation.
9. Report of Director of DPW Wiese: Submitted Report (Exhibit 2022-022)
•Director Wiese states that the DPW staff has completed the stormwater drainage project at the DPW.
•Director Wiese states that the LED streetlight project has been running smoothly. The subcontractor is
averaging installation of 30-33 lights per day. The North Triphammer Road lights did require further wiring,
which will be covered under the contractual allowance within the NYPA contract.
•Mayor Woodard states that we have received five complaints about the brightness of the new lights so far.
We will have the ability to dim lights in the future.
•Trustee Robinson states that, as they have investigated the complaints, there seems to be a consistent theme
that the houses are one story and close to the road.
•Trustee Salton agrees that the new LED streetlights look great and give off a warm spectrum of light
compared to LED streetlights he has seen at other locations.
10. Report of Village Engineer Cross:
•B. Cross states that he is presenting the NYSDEC Annual Stormwater Coalition of Tompkins County MS4
Report for the Board to approve and authorize the mayor to sign.
Resolution: 8995
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes
Mayor Woodard to sign the 2020 Annual MS4 report.
Motion: Trustee Salton
Second: Trustee Robinson
Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton
Nays: none
Abstentions: none
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Motion Carried
•B. Cross states that Michele Palmer has been in contact with NYSDEC Climate-Smart Grant Program for
the Rightsizing Culvert Project. The contract should be ready for the Board to sign in June.
•B. Cross states that the updated Clean Water Plan includes new Total Maximum Daily Load (TMDL)
calculations of various pollutants including phosphorus. Over the last 5 years, Cornell University has
developed a computer model capable of sourcing point and non-point sources of phosphorus. The good news
is that the Village WWTP is not considered to be a contributor as a point-source facility. It seems that the
major contributors of phosphorus are the non-point source contributors like rural area farms spreading
fertilizers.
•Trustee Salton states that this is an area that needs more regulation. He feels that more accountability on the
agriculture side is needed. This is a critical issue for the south end of the lake.
•B. Cross states that it is pretty clear where the issue is but NYSDEC has been silent on this subject. One
aspect that might affect future projects in the Village will be within the water quality aspects as well as
stricter stormwater management guidelines.
•Mayor Woodard states that within the County Environmental Management Council (EMC) and the
Intermunicipal Organization (IO) they are striving to break down the recommendations coming from the
NYSDEC but it is very complex.
11. Report of Clerk Walker: Submitted Report
•Clerk Walker states that through the Administrative Committee we have completed an interview and would
like to extend an offer to Kiersten Perkins to fill the Administrative Aid position.
•Trustee Rennekamp and Trustee McMurry both state that Kiersten was the clear front runner for this
position. The ability to find some who is willing to work part-time for a specific time slot is sometimes
difficult.
Clerk Walker asks the Board for a resolution to offer Kiersten Perkins the part-time position of Village
Information Aid.
Resolution: 8996
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees recommends offering the
position of Village Information Aid to Kiersten Perkins at an hourly rate of $17.00 for 20 hours a week
starting on May 24, 2021.
Motion: Trustee Salton
Second: Trustee Hubbell
Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton
Nays: none
Abstentions: none
Motion Carried
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a. Marcham Hall Opening:
•Mayor Woodard states that the Open Meeting Law executive order will expire on June 9, 2021. Mayor
Woodard would like to recommend having the June Board Meeting in person.
•Trustee Salton suggests that we will need to have a mechanism in place to separate vaccinated versus non-
vaccinated people who enter Marcham Hall and how will that work.
•Clerk Walker recommends that the Administrative Committee discuss an opening process for Marcham
hall.
•Trustee McMurry suggests that we post a sign stating that you will need to wear a mask unless you have
been fully vaccinated. The Board agrees that this would be the right approach and will open Marcham Hall
on June 9, 2021.
12. Report of Attorney Marcus:
•Village Attorney R. Marcus suggest that the Board enter Executive Session for the purpose of discussing
proposed litigation.
13. Executive Session: The Board enters Executive Session at 09:47 p.m.
Resolution: 8997
WHEREAS: The NYS Open Meeting Law §105 prescribes matters for which a public body may conduct an
executive session; and,
WHEREAS: Upon a majority vote of its total membership, taken in an open meeting pursuant to a motion
identifying the general area or areas of the subject or subjects to be considered; and,
WHEREAS: The conduct an executive session for these enumerated purposes only, provided, however, that
no action by formal vote shall be taken to appropriate public money:
THEREFORE, BE IT RESOLVED THAT, An Executive Session of the Village of Cayuga Heights
Board of Trustees is conducted for the purposes of subsection (d) discussions regarding proposed, pending or
current litigation; .
Motion: Trustee Robinson
Second: Trustee McMurry
Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton
Nays: none
Abstentions: none
Motion Carried
Resolution: 8998
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees exits Executive Session and
returns to an open meeting.
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Motion: Trustee Salton
Second: Trustee Robinson
Ayes: Mayor Woodard; Trustees: Hubbell, Marshall, McMurry, Rennekamp, Robinson, and Salton
Nays: none
Abstentions: none
13. Adjournment: Mayor Woodard adjourns the meeting at 10:48 p.m.
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EXHIBIT 2022-024
June 16, 2021
Honorable Linda Woodard
Board of Trustees
Village of Cayuga Heights
Monthly Report May 2021
We closed out May with 42 calls for the department. We had 22 calls in the Village of Cayuga
Heights, 13 calls in the Town of Ithaca and 7 mutual aid calls. There were 24 EMS calls and 18 fire
runs. We had a couple of fire responses of note. Both calls were mutual aid to Lansing at the same
address 10 days apart. Both calls were for structure fires and our members were initial attack on the
first fire and were close in behind the initial attack team from Lansing on the second. Both calls were
on Lansingville Road which is deep into their territory. These calls highlighted the close working
relationship that we have with our neighbors and the seamless interaction between the departments.
As the school year closed out our training seemed to pick up. We have many members taking state
fire classes all over Central New York. We had crews finish with the NYS Pump Operators Class in
Chemung County, the Fire Officer Class in Tioga County and a handful finished BEFO and started
IFO in Tompkins County. Our bunkers have been charging hard with in house trainings and interior
checklist work. It is a rare evening at the station when there is not a group of members working on
skills. The bunkers have been very willing to work at any time with people wanting to hone their
skills.
One of our battery powered ventilation fans has come in and is in service on E203. There are some
tools that make our lives much easier, and these fans will fall into this category. The battery life on
full throttle is 30 minutes with the ability to plug it in to either generator or household power and run
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it indefinitely. We were able to use the fan less then a week after it was put on the truck to evacuate
natural gas from The Heights Café when they had a pilot light go out on their stove over a weekend.
The fan quickly ventilated the entire building without introducing carbon monoxide into the
environment like the gas power fans used to. Out new ladder belts arrived and replaced our old 1990s
belts. These new belts are very comfortable and a “one size fits all” version unlike the old ones that
were sized at Small or X-Large. This will make getting a belt on and moving up the ladder a much
quicker process. We were able to get the parking lot sealed and striped in late May with funds in
station maintenance not spent yet.
The department from Vermont that came to look at L231 has decided to purchase the truck from
Command Fire when we are done with it. It was a great visit with the members of the Fairfax Fire
Department. We spent several hours with the truck, and they were very pleased. The owner of
Command Fire was happy that we were able to help with getting this truck sold. There have been
several conversations with E-One in May about the new truck and the delivery timeline and they are
saying that the plan is still for late August for an inspection trip and delivery in mid-September. If
this timeline stays solid, we will look at letting the current truck go in August.
The summer is upon us and unlike many years when many of our members leave for the summer, we
have a large number who were not excited at the prospect of going home and have decided to stay
for the summer. We have six “summer bunkers” staying at the station. Some are in the large
overnight room, and some have taken over rooms of current bunkers who are doing out of town
studies for the summer. Many more members are staying in the area at apartments. The station is a
very lively place, and everyone is having a great time. It is nice to see many happy faces on calls.
We will not be doing Movies at the Station this summer as they are geared toward children and
children are not vaccinated at this time. There were many disappointed children in the district as the
work got out about no summer movies for a second year. We thought about putting out a survey to
find out if they were more disappointed about no movies or about not free popcorn and ice cream!
Hopefully, we will be able to resume movies next summer.
All is well at the station, and we are looking forward to a long and less stressful summer.
Sincerely,
George Tamborelle
Fire Chief/Fire Superintendent
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EXHIBIT 2022-025
VILLAGE OF CAYUGA HEIGHTS
TREASURER’S REPORT
June 16, 2021
Audit:
The Village’s FYE2020 Financial Audit performed by Insero, Inc. is available in hard copy and on the
Village website.
Annual Reporting:
Annual Update Document (AUD) is now also known as the Annual Financial Report (AFR). The report is
due sixty (60) days after the close of the May 31st Fiscal Year for municipalities with a population under
5,000. If an extension of sixty (60) days is necessary, the Chief Fiscal Officer can request one from the NYS
Office of the State Comptroller. The Village’s AUD/AFR is well underway and is targeted for completion by
the July Board of Trustee Meeting.
Approval of Year-End Budget Modifications:
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes the Treasurer to
make FYE2021 Final Budget Modifications as necessary to bring any overdrawn expenditure accounts to
zero in the General, Water, and Sewer Funds.
FYE2022 Budget:
Modifications to the new fiscal year’s budget will be presented at the July Board of Trustee Meeting
Debt and Financing:
No payments due this month
Revenues and Expenses:
May bank to book reconciliation is complete. It has been reviewed and approved by Trustee and Deputy
Treasurer Rennekamp. A copy of the accounting system generated Monthly Treasurer’s Report is attached.
Approval of Abstracts:
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #13 for
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FYE2021 consisting of TA vouchers 124 – 127 in the amount of $3,494.89 and Consolidated Fund vouchers
970 – 1036 in the amount of $258,331.86 and the Treasurer is instructed to make payments thereon.
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #1 for
FYE2022 consisting of TA vouchers 1 – 3 in the amount of $15,875.64 and Consolidated Fund vouchers 1 –
34 in the amount of $176,345.28 and the Treasurer is instructed to make payments thereon.
Respectfully Submitted
Joan M. Laskaris
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20
EXHIBIT 2022-026
VILLAGE OF CAYUGA HEIGHTS
DRAFT
PROPOSED LOCAL LAW B OF THE YEAR 2021
A LOCAL LAW TO AMEND THE CODE OF
THE VILLAGE OF CAYUGA HEIGHTS
CHAPTER 305, "ZONING," ARTICLE XVIII, "SUBDIVISIONS,"
SECTION 305-123(H), “STREET TREES FOR MINOR AND MAJOR SUBDIVISIONS,”
AND
SECTION 305-124, "SUBDIVISION REVIEW PROCEDURES," SUBSECTION (A)
TO PROHIBIT REMOVAL OF CERTAIN TREES
PRIOR TO SUBDIVISION APPROVAL
Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows:
SECTION I PURPOSE AND INTENT
The purpose of this Local Law is to clarify the prohibitions against property owners removing live
trees greater than a specified size from their property in anticipation of subdivision of their property
prior to subdivision review. The intent of this Local Law is to modify the provisions of, and add
provisions to, Section 305-123(H), “Street trees, for minor and major subdivisions,” and Section 305-
124, "Subdivision review procedures," subsection (A) of Article XVIII, "Subdivisions," of Chapter
305, "Zoning," (the “Zoning Law”) of the Village of Cayuga Heights (the “Village”) Code.
SECTION II AUTHORITY
This Local Law is enacted pursuant to the grant of powers to local governments provided in Section
10 of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the
provision of the New York State Constitution and not inconsistent with any general law relating to
its property, affairs, government or other subjects provided for in said Section 10 of the Municipal
home Rule Law.
SECTION III AMENDMENT OF ZONING LAW ARTICLE XVIII,
“SUBDIVISIONS,” SECTION 305-123(H), "STREET TREES FOR
MINOR AND MAJOR SUBDIVISIONS"
Section 305-123(H), “Street trees, for minor and major subdivisions,” of Article XVIII,
"Subdivisions," of the Zoning Law, is hereby deleted in its entirety and replaced with the following:
H. Street trees, for major subdivisions only.
(1) The issuance of each building permit for building improvements on lots adjacent to a public
street shall be subject to planting one tree per 40 feet of street frontage.
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(2) Tree and planting specifications shall comply with standards set by the Village's Street Tree
Advisory Committee.
(3) All trees will be subject to inspection by the Village Forester at the time of planting.
SECTION IV AMENDMENT OF ZONING LAW ARTICLE XVIII,
“SUBDIVISIONS,” SECTION 305-124, "SUBDIVISION REVIEW
PROCEDURES" SUBSECTION A
Section 305-124, “Street trees, for minor and major subdivisions,” subsection (A) of Article XVIII,
"Subdivisions," of the Zoning Law, is hereby deleted in its entirety and replaced with the following:
(A) (1) Prior to the filing of an application for subdivision review, the applicant for a proposed
subdivision of land shall have a pre-application discussion with the Zoning Officer, at which time
the applicant shall present, in sketch form, the proposed layout of streets, lots, and other features
and information necessary to explain and/or supplement the sketch layout.
(2) No living trees with a trunk diameter at breast height (DBH) of six (6) inches or greater shall
be removed from the area subject to subdivision review prior to the Planning Board's issuance of
subdivision approval, unless such removal has been approved by the Planning Board after
consultation with the Village Forester.
SECTION V SUPERSEDING EFFECT
All Local Laws, Articles, resolutions, rules, regulations and other enactments of the Village of
Cayuga Heights in conflict with the provisions of this Local Law are hereby superseded to the extent
necessary to give this Local Law full force and effect. Without limiting the foregoing, to any extent
that the terms of the Zoning Law of the Village of Cayuga Heights are deemed to be in conflict with
the requirements of this Local Law, the terms of this Local Law shall govern and control.
SECTION VI PARTIAL INVALIDITY.
In the event that any portion of this Local Law is declared invalid by a court of competent
jurisdiction, the validity of the remaining portions shall not be affected by such declaration of
invalidity.
SECTION VII EFFECTIVE DATE.
This Local Law shall be effective immediately upon filing in the office of the New York State
Secretary of State, except that it shall be effective from the date of its service as against a person
served with a copy thereof, certified by the Village Clerk, and showing the date of its passage and
entry in the Minutes of the Village Board of Trustees.
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EXHIBIT 2022-027
VILLAGE OF CAYUGA HEIGHTS
DRAFT
PROPOSED LOCAL LAW C OF THE YEAR 2021
A LOCAL LAW TO AMEND THE ANNUAL SEWER RATES, IN ACCORDANCE WITH SECTION
226-29 OF THE VILLAGE OF CAYUGA HEIGHTS CODE.
Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows:
Section I. PURPOSE
The purpose of this Local Law is to establish annual sewer rates of $3.89/1000 gallons consumed for inside
users and a rate of $5.81/1000 gallons used for outside users, in accordance with Section 226-9 of the Village of
Cayuga Heights Code.
Section II. AUTHORITY
This Local Law is enacted pursuant to the grant of powers of local governments provided for in (i) Section 10 of
the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provisions of the New
York State Constitution or not inconsistent with any general law relating to its property, affairs, government or
other subjects provided for in said Section 10 of the Municipal Home Rule Law, (ii) General Municipal Law
Article 14-F, (iii) General Municipal Law Sections 451 and 452, and (iv) Village Law Article 14.
Section III. ESTABLISHMENT OF SEWER RATES
As of January 1, 2021, annual sewer rates shall be established at a rate of $3.89/1000 gallons used for treatment
of waste water originating from properties located within the Village and a rate of $5.81/1000 gallons used for
treatment of waste water originating from properties located outside of the Village.
Section IV. SUPERSEDING EFFECT
All Local Laws, resolutions, rules, regulations and other enactments of the Village of Cayuga Heights in
conflict with the provisions of this Local Law are hereby superseded to the extent necessary to give this Local
Law full force and effect.
Section V. VALIDITY
The invalidity of any provision of this Local Law shall not affect the validity of any other provision of this
Local Law that can be given effect without such invalid provision.
Section VI. EFFECTIVE DATE
This Local Law shall be effective immediately upon filing in the office of the New York State Secretary of
State, except that it shall be effective from the date of its service as against a person served with a copy thereof,
certified by the Village Clerk, and showing the date of its passage and entry in the Minutes of the Village Board
of Trustees.
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EXHIBIT 2022-028
American Rescue Fund Projects
1. Village Website - Exhibit on Clerks Report
2. Marcham Hall Internet $500 labor
3. Video Conferencing -$7000
4. Sidewalk Gaps
5. Rt. 13 Sewer Line Study
6. DPW Roof -Weathermaster $25000
7. New streetlights on Wyckoff Rd. $4000
8. Community Corners Traffic Study
9. Walking Safe Historic Resources Study $13,000
10. Air Spade/Air Compressor for tree planting and utility locator $25,000
11. Pleasant Grove Sewer Line lining $94,380.72
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EXHIBIT 2022-029
25
26
EXHIBIT 2022-030
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EXHIBIT 2022-031
Village of Cayuga Heights
Police Department
___________________________________________________
6/7/2021
To: The Honorable Mayor Woodard
Members of the Board of Trustees
Village of Cayuga Heights
Re: Report of the Police Department for May 2021
In the month of May, the police department received 343 calls for service. In addition to these calls, 28 uniform
traffic tickets were issued, and 0 parking violation was cited. A breakdown of the calls for service is as follows:
2 Felony Penal Law Incidents of Burglary were reported. In one incident an individual was found to have entered
a residence without permission and stole several items. Charges of Burglary 2nd were filed. The other report of
Burglary involved a resident stating that a neighbor entered their home without permission and items were found
to be missing. There is a suspect, and the investigation is on-going.
3 Misdemeanor Penal Law Incidents were handled. A charge of Petit Larceny was filed in association with the
Felony Burglary arrest that was made, mentioned above. An arrest for Menacing 2nd with a weapon was made
after the investigation of a Physical Domestic Dispute. The suspect was taken into custody under the Mental
Hygiene 941 Law for an evaluation prior to be served with arrest filings.
1 Misdemeanor charge of Aggravated Unlicensed Operation of a Vehicle 3rd was filed. After investigation of a
traffic stop, the officer found the driver to have a license that was suspended or revoked.
3 Penal Law Violations were handled. 1 Arrest for Disorderly Conduct was made after a subject was reported to
be running through the yards of residents within the Village. A charge of Harassment 2nd-Physical Contact was
filed in association with the Physical Domestic Dispute, mentioned above. Lastly, a report of Trespass of Property
was made by a resident stating that an unknown individual had been utilizing their yard as a pass through while
hiking. The officer suggested that the resident place a No Trespassing sign on their property to prevent anyone
else from passing through.
7 Local Law complaints were reported. A Noise Complaint of a loud party with music and people talking was
made. Officers advised the individuals of the Village Code, and the music was turned down without issue.
Another complaint for noise was made by a resident stating that their upstairs neighbor was stomping and making
loud sounds, purposely. The responding officer made contact with the neighbor requesting them to keep the noise
down. No further complaints have been made. On two different dates, on-duty officers found 2 individuals to be
in Sunset Park after hours. The subjects were informed of the Village Code and park hours and left the area
without further incident. 2 Dog Control complaints were made. 1 involved a loose dog that was located by a
resident. Contact was made with the animal owner, and they were advised of the villages local law. No
subsequent reports have been made regarding this particular dog. The second complaint was made by residents
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who are part of an existing civil case which is on-going. Incident information was added to the original report.
Lastly, while on patrol, officers found subjects in a vehicle in Sunset Park to be in possession of alcohol. All of
the individuals were under the age of 21. Parents were notified and the subjects were released on warnings of the
Village Code of Park Hours and Possession of Alcohol by persons under the legal age of 21.
1 Arrest Warrant was executed on Felony charges of Grand Larceny 4th and Possession of a Forged Instrument
2nd filed in April of 2021.
1 Motor Vehicle accident was reported, not involving deer.
There were no other incidents involving deer reported.
Officers took part in the following trainings and/or events took place in the month of May: On May 6th, Sergeant
James Manning visited the Criminal Justice Program at TST BOCES to deliver information on the pros and cons
of large and small police agencies. On May 19th, the 2 Criminal Justice Interns completed their hourly
requirements with the department. A brief reception was held to celebrate the completion of the internship.
The full-time officers worked a total of 47 hours of overtime and the part-time officers worked a total of 165
hours.
Sincerely,
Chief Jerry Wright
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EXHIBIT 2022-032
Village of Cayuga Heights
Mike Wiese – B.O.T Report
June 16th, 2020
COVID-19 –
Every individual working for the DPW has been given a mask. The DPW facility is disinfected daily and the
trucks are disinfected nightly. Precautions are being taken to maintain the six-foot distancing when possible.
Code Enforcement –
I attended two full days of a training course in Nichols this month. This included 11 credits towards the required
annual continuing education requirements.
DPW Site Improvement –
Paving has been completed for this project and all work has been completed.
Sewer –
Brent and I meet with TG Miller to discuss the opportunity to install a new manhole and sewer meter at
the end of Sunset Drive. This will give us an additional meter to measure flow from the “old village” as
well as flow through the Kline road bypass.
TG Millers I&I analysis determined that the sewer lines running through Pleasant Grove Lane could
have potential I&I. These lines were video taped and we found issues that lead us to believe it is a good
candidate for a lining project. We are in communication with Drain Brain to video camera the remaining
lines as well as contractors who can line the existing pipes.
Street Lighting –
The street lights at the Northern end of North Triphammer have been repaired. We found wiring to be
an issue at the disconnect which has been repaired.
LED lighting replacement project is ongoing. There are a handful of lights remaining that need to be
ordered and replaced.
Paving –
Scheduled paving for the upcoming year is Midway Road, Iroquois Road (Parkway – Triphammer),
Highland (partial)
DPW Facility -
During a wind storm in March the roof of the DPW building was damaged. We have reached out to
contractors to find a solution for repair or replacement. We have found that Weathermaster has
provided a new technique which is a cost effective solution with a lengthy warranty.
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EXHIBIT 2022-033
32
EXHIBIT 2022-034
Village Engineers Report
Topic #1: I have attached the summary (shared before the last Trustee meeting) of the bid results for the WWTP Phase 2
construction bids. The following items will need a resolution of the Trustees to authorize the mayor to enter into
contractual agreements:
-Resolution to authorize the Mayor to sign the General Contract #1 with Blue Heron Construction, as prepared by GHD
Engineers, on the WWTP Phase 2 Improvement Project, for a lump sum of $4.842,611.
-Resolution to authorize the Mayor to sign the Electrical Contract #2 with Matco Electric, as prepared by GHD Engineers,
on the WWTP Phase 2 Improvement Project, for a lump sum of $1,366,500.
-Resolution to authorize the Mayor to sign the HVAC Contract #3 with King & King Mechanical, as prepared by GHD
Engineers, on the WWTP Phase 2 Improvement Project, for a lump sum of $329,517.
All costs of these contracts are covered by the current contract with the NYS Environmental Facilities Corporation
(division of NYSDEC) through their State Revolving Fund program that will finance up to $12,000,000 (minus the
amount to granted from the NYSDEC WIIA program).
Topic #2: A couple of years ago, we hired GHD Engineers to help out with the development of a new operating permit for
Borg Warner Automotive’s current industrial discharge that is being treated at the CHWWTP. Although Jason Greene
(from GHD) initiated the permit review process with me, we were both taken away from the Borg Warner permit to
concentrate on the new pending permit required for the then new industrial user called Macom. In the meantime since the
Macom permit was developed issued and since by converted to their successor named Odyssey, Borg Warner introduced a
plan to upgrade their pretreatment facility to include a new reverse osmosis filtration system. Therefore, we have been
waiting from them to get this new technology installed and do performance testing to make sure that we (the village and
borg warner) get the details in the new permit to accurately reflect what the new filtration can actually achieve. Due to
delays caused by covid and their own in-house protocols for integrating new processes into their customer contracts, the
implementation of the new RO filters has been pushed by until June 2022, so there seemed to be no pressure to push a
new permit through until we get the real data needed to incorporate the filter process into the permit parameters.
Unfortunately, the US Environmental Protection Agency has made a determination that Borg Warner’s current process is
categorically considered to be a “metals finishing” process, and therefore Borg Warner needs to fulfill all of the EPA’s
requirements for meeting a full national discharge permit. This does not directly impact the Village, except that EPA
requires Borg Warner to submit a copy of the permit they are operating under. As mentioned in the past, the where abouts
of the original 1980’s version of the Borg Warner sewer permit is no longer available. Therefore, we are in need to
expedite the new permit as soon as possible, even if it means omitting the new RO filtration performance improvements.
The original contract with GHD Engineers is still in place and still has time/dollars available to continue the their work on
this task. Due to the lapse of time, and anticipated additional work to meet the new EPA requirements, GHD is estimating
that their work will exceed the current scope of services. They are proposing to continue working on the project on an
hourly basis and the exact amount of cost over the current contract is being estimated at less than $5,000. Since they are
willing to continue to work under the current contractual agreement, does the village wait until the additional hours are
known, or do we want to pass a resolution to authorize the additional hours up to a maximum of $5,000?
Topic #3: Planning and Design work by TG Miller Engineers continues on the Culvert Right Sizing project for Cayuga
Heights Road. The current engineer’s opinion of probably cost for the original scope of work (includes 9 separate culvert
locations) is $703,754. This includes the replacement of culvert #1 located at the north end of the Village. In the process
of designing this culvert, TG Miller Engineers have come to the opinion that the current culvert was installed by
NYSDOT at the time of NYS Route 13 project. Therefore, their recommendation is to withdraw this location from the
current scope of work, in hopes of convincing NYSDOT to take responsibility for replacing culvert #1 at their cost. By
removing culvert #1 from the scope of work, this reduces the total cost of the project to $594,264, which is within the
original construction budget of $595,768. It is very important to note that the scope of work includes the cost of additional
drainage work parallel to Cayuga Heights Road between culvert #7 and culvert #8. This is work that is being done in an
attempt to balance the flows from the east side of the road to the west side of the road. Specifically, this is intended to
33
mitigate overflows that have happened in the past at N. Sunset Drive, just to the west of culvert #7. Although we had fully
expected to have the NYSDEC grant contract in hand by this time, it has not been received yet. Therefore, we can wait
until next month to accept the design report from TG Miller and authorize them to progress the project towards putting the
plans out for bid, or we could accept the design report and authorize bids pending receipt of the grant contract from
NYSDEC?
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35
EXHIBIT 2022-035
Clerks Report
•Information Aid training is going well. Kiersten is a great addition to the office.
•I have met with 4 different website design companies, attached is a simple comparison to review. The Administration
Committee will discuss these further.
•First Light is working on a proposal to separate the phones and internet lines in Marcham Hall.
Summary:
Renewal and migration to new FirstLight Hosted PBX platform, upgrade/replacement of all hardware, and Internet added
at Sheldon and Henshaw (managed firewalls additional).
Request:
3 year term
123 SHELDON ROAD ITHACA, NY 14850
Existing billing of $101.80/month – NEW PROPOSED PRICING – $292.64/month
• 20/20MB DIA Internet - NEW
• Qty 1 Analog over Fiber - Unlimited local and LD
• Qty 4 - Standard Seats
• Integrated Service Router (ISR) - Cisco 4221
• PoE Switch - 8 Port - Cisco 2969CX-8PC-L
• Qty 4 - Cisco CP 7841
194 PLEASANT GROVE RD ITHACA, NY 14850
Existing billing of $725.40/month – NEW PROPOSED PRICING $623.30/month
• 50/50 DIA Internet
• Qty 12 - Standard Seats - $19.99/month x 12 = $239.88/month
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• Integrated Service Router (ISR) - Cisco 4221 - $43/month rack rate
• PoE Switch 24-Port - Cisco 2960X-24PS-L - $44.24/month rack rate
• Qty 12 - Cisco CP 7841- $11/month rack rate x 12 = $132/month
• Total $459.12/month - requesting $367.30/month (20% discount)
836 HANSHAW RD ITHACA, NY 14850
Existing billing of $926.29/month – NEW PROPOSED PRICING $716.32/month
• 50/50MB DIA Internet - NEW
• Qty 1 Attendant Console
• Qty 3 - Analog Over fiber – Unlimited local and LD
• Qty 14 - Standard Seats
• Integrated Service Router (ISR) - Cisco 4221
• PoE Switch 24-Port - Cisco 2960X-24PS-L
• Qty 14 - Cisco CP 7841
•Zufall Communications will be sending two different meeting room layouts for hybrid conferencing.
•To date we have completed 27 Sump Pump inspections.
•First payroll of the new fiscal year is Thursday.
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