HomeMy WebLinkAbout6.17.2019 Agenda
Village of Cayuga Heights
Board of Trustees
Monthly Board Meeting
Marcham Hall
Monday, June 17, 2019, 7:00 p.m.
AGENDA
EXHIBIT/PAGE
1. Call to Order:
2. Approval of Meeting Minutes:
a. April 15, 2019 2020 – 024 pgs. 2-20
b. May 20, 2019 2020 – 025 pgs. 20-30
3. Report of the Fire Superintendent Tamborelle: Submitted Report 2020 – 026 pg. 31
4. Privilege of the Floor:
5. Report of Mayor Woodard:
a. Design Phase LED Lights- Casey Mastro
b. Climate Smart Community 2020 – 027 pg. 32
c. Culvert Project on Cayuga Heights Road
d. WWTP Phase 1 Bids
e. Health Care Update
f. Road Use Agreement
g. Sergeant Position
6. Report of the Trustees:
a. Tap Update
b. General Code Update
7. Report of Police Chief Wright: Submitted Report 2020 – 028 pg. 33-34
8. Report of Assistant Superintendent of Public Works Wiese:
9. Report of Superintendent of Public Works Cross:
a. 206 Northcross Road Address 2020 – 029 pg. 35
b. WWTP Bid Resolution 2020 – 030 pg. 36-39
c. EVOQUA Boiler 2020 – 033 pgs. 42 -
10. Report of Treasurer Mangione:
a. Abstract # 13 & Abstract # 1 2020 – 031 pg. 40
b, April Financials 2020 – 032 pg. 41
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11. Report of Clerk Walker:
12. Adjournment:
Minutes VILLAGE OF CAYUGA HEIGHTS Monday, April 15, 2019
Marcham Hall BOARD OF TRUSTEES 7:00 p.m.
MONTHLY MEETING
Present: Mayor Woodard; Trustees: Marshall, McMurry, Robinson (arrives at 7:45 p.m.), and Salton; Police Chief Wright;
Superintendent of Public Works Cross; Assistant Superintendent of Public Works Wiese; Treasurer Mangione; Clerk Walker;
Attorney Marcus
Absent: Trustees: Biloski, and Friend
Call to Order: Mayor Woodard calls the meeting to order at 7:05 p.m.
Mayor Woodard opens the meeting with a short discussion on increasing the garbage tag fee.
•The Village has never raised the trash tag price; the current tag price is $1.00 for 15 pounds of garbage.
•Tipping fees are not the only cost going into the tag; gas, equipment and staff also need to be incorporated into
tag fees. After a cost analysis, the Village is spending over $106,000 and tags sales only generate $43,000
annually.
•Trustee Salton stated that we have chosen to be a municipality that provides garbage service and the Village tax
rate covers this service, making the argument that staffing contributes to the cost invalid.
•Mayor Woodard stated that this is a fee-for-service.
The Board will continue this discussion after the Public Hearings.
2. Approval of Meeting Minutes: March 18, 2019 (Exhibit 2020-001)
RESOLUTION # 8453
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the March 18, 2019
meeting minutes as presented.
Motion: Trustee Marshall
Second: Trustee Salton
Ayes: Mayor Woodard; Trustees: Marshall, McMurry, and Salton
Nays: none
Abstentions: none
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Motion Carried
Approval of Meeting Minutes: April 1, 2019 (Exhibit 2020-002)
RESOLUTION # 8454
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the April 1, 2019
meeting minutes as presented.
Motion: Trustee McMurry
Second: Trustee Marshall
Ayes: Mayor Woodard; Trustees: Marshall, McMurry, and Salton
Nays: none
Abstentions: none
Motion Carried
3. Report of Fire Superintendent Tamborelle: Submitted Report
a. Movie Night: On Wednesdays during the summer months the Village of Cayuga Heights Fire Department
hosts “ Movie at the Station” night. The Fire Department is requesting the Special Events Permit fee to be
waived.
RESOLUTION # 8455
BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves and authorizes the
Cayuga Heights Fire Department request to hold “Movies at the Station” on Wednesdays this summer and waives
the Special Events Permit fee.
Motion: Trustee McMurry
Second: Trustee Marshall
Ayes: Mayor Woodard; Trustees: Marshall, McMurry, and Salton
Nays: none
Abstentions: none
Motion Carried
b. Fire Council Election: The Cayuga Heights Fire Department election was held on April 6, 2019. The
following list has been elected to the Fire Council and seeks the Board approval.
RESOLUTION # 8456
BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves the following Cayuga
Height Fire Department Slate of Officers as voted on April 6, 2019 by the Cayuga Heights Fire Company and
approved by the Cayuga Heights Fire Department Fire Council.
Asst. Chief Joe Price
Asst. Chief John Putnam
Asst. Chief Mike Garrett
Lt. Brendan Bloodnick
Lt. Devin Savoy
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Lt. Sophie Janowsky
Lt. Ray Bally
Motion: Trustee Salton
Second: Trustee McMurry
Ayes: Mayor Woodard; Trustees: Marshall, McMurry, and Salton
Nays: none
Abstentions: none
Motion Carried
4. Privilege of the Floor:
Enter any content that you want to repeat, including other content controls. You can also insert this control
around table rows in order to repeat parts of a table.
5. Report of Mayor Woodard:
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a. Public Hearing on Proposed Local Law B- 2019- Tax Cap: This local law allows flexibility with
budgeting the new fiscal year. The Board recognizes that there was a large number of increased assessments
throughout the Village. The Board is allowed to pass a local law to adopt a budget for the fiscal year
commencing in 2019 that requires a real property tax levy in excess of the tax levy limit as defined by
General Municipal Law §3-c.
Mayor Woodard opens the Public Hearing at 7:18 p.m.
No members of the public wished to speak.
Mayor Woodard closes the Public Hearing at 7:18 p.m.
A super majority is required to pass the proposed tax cap law. The Board will vote when Trustee Robinson
arrives.
•The Board moves on to the Public Hearing of Local Law -C of 2019 Road Use.
b. Public Hearing on Proposed Local Law C- 2019- Road Use: With the onset of the North Campus
Residential Expansion project (NCRE), the Village wants to regulate, preserve, and protect the conditions of
Village roads.
Mayor Woodard opens the Public Hearing at 7:26 p.m.
•Mr. Ron Bors asked how the Village will enforce this law.
•Superintendent of Public Works B. Cross stated that depending on the nature of the activity, this law seeks to
regulate any projects with a permit or have the property owner enter into an agreement of compensation for the
accelerated deterioration of the Village roads.
•Mayor Woodard informs the Board that the North Campus Residential Expansion (NCRE) vehicle construction
traffic route will use North Triphammer Road to Hanshaw Road and turning onto Pleasant Grove Road.
Alternatively, the traffic could exit RT. 13 at Warren Road, turning onto Hanshaw Road and then Pleasant Grove
Road.
•Mrs. Linda Bors voiced her concern for the pedestrians crossing at North Triphammer and Kendal.
•A majority of the road damage is caused at intersections.
•B. Cross will incorporate into the road use agreement with NCRE a simulation for the potential of having smaller
trucks use Warren Road and the large trucks still use North Triphammer, Hanshaw Road and Pleasant Grove
Road.
•The Planning Board will also address this at the April 22, 2019 meeting.
Mayor Woodard closes the Public Hearing at 7:36 p.m.
RESOLUTION # 8457
BE IT RESOLVED THAT: The Board of Trustees adopts Proposed Local Law -C of 2019 as Local Law #3 of
2019
VILLAGE OF CAYUGA HEIGHTS
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DRAFT
PROPOSED LOCAL LAW C OF THE YEAR 2019
A LOCAL LAW TO PRESERVE VILLAGE ROADS
Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows:
SECTION I PURPOSE AND INTENT
The intent of this Local Law is to establish rules, regulations and conditions to preserve and protect the
condition of the public roads of the Village of Cayuga Heights (the “Village”). The Village’s Board of
Trustees (the “Board”) has determined that future development projects in the Village and in the vicinity
of the Village may result in extraordinary, high-intensity traffic to and from development sites, causing
significant and measurable damage to the Village’s roads that jeopardizes the health and safety of
residents and others who use those roads. Damage to Village roads that results from high-intensity
traffic must be evaluated and repaired promptly and to appropriate engineering standards. The Village
Board further has determined that it is in the best interest of taxpayers of the Village and the general
public to assign responsibility for the repair of damage to Village roads attributable to such high-
intensity use, and, where necessary, for the improvement of Village roads to a standard appropriate for
high-intensity use prior to the commencement of the activity, to those responsible for the damage rather
than to all Village taxpayers. The purpose of this Local Law is to maintain the safety and general
welfare of Village residents by regulating high-intensity uses of Village roads that have the potential to
adversely affect such roads. Well-maintained roads are important to the safety and economic well-being
of the Village and its residents. The Board also acknowledges the value and economic benefit of further
development in the Village and in the vicinity of the Village, and this Local Law is not intended to
regulate such business activity, the intent of this Local Law is to protect the Village’s roads from
damage resulting from traffic generated in connection with such development.
SECTION II AUTHORITY
This Local Law is enacted pursuant to the grant of powers to local governments provided in Section 10
of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provision of
the New York State Constitution and not inconsistent with any general law relating to its property,
affairs, government or other subjects provided for in said Section 10 of the Municipal Home Rule Law.
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SECTION III DEFINITIONS
1. High-frequency, high-impact truck traffic: Traffic to and from a project site that generates more than
five hundred (500) truck trips. For purposes of this Local Law, a truck trip is a trip to or from a project
site involving a truck with a gross weight of fifteen (15) or more tons (truck and load combined). A
single truck makes two truck trips if it meets the weight limit traveling to the project site and meets the
weight limit traveling from the project site.
2. Bond: A commercial bond to ensure that the condition of the Village Roads is not adversely impacted
by high-frequency, high-impact truck traffic. The Village Board may accept an equivalent financial
guarantee in lieu of bond.
3. Bond Release: A bond release given by the Village Board based on satisfactory road conditions at
completion of the high-frequency, high-impact truck traffic.
4. Permittee: The person responsible for the project generating the high-frequency, high-impact truck
traffic and who is responsible under this Local Law to obtain a permit, regardless of whether or not the
person in fact obtains a permit. In any instance in which another approval or permit is required in
connection with the project that is generating the truck traffic, such as a site plan approval or building
permit, any person who is required to obtain any such other approval or permit shall be deemed the
permittee for purposes of this Local Law. In the event no other approval or permit is required, the
owner of any property on which the project is taking place shall be deemed the permittee for purposes
of this Local Law.
5. Person: Any individual, public or private corporation, limited liability company, political subdivision,
government agency, municipality, industry, partnership, association, firm, trust, estate, or any other
legal entity whatsoever.
6. Temporary project: Any non-permanent activity that generates high-frequency, high-impact truck
traffic on Village Roads whether or not the project itself is located in the Village. Projects include, but
are not limited to, construction projects. With regard to projects that require another approval or
permit, such as site plan approval or a building permit, all activities covered by that other approval or
permit are considered part of the temporary project for purposes of this Local Law. Agricultural
operations as defined by New York State Agricultural District Law and the movement of agricultural
products are excluded. Also excluded are school buses, law enforcement vehicles, fire-fighting
vehicles, military vehicles, and municipal vehicles engaging in road work on behalf of one or more
municipalities.
7. Village Roads: All public roads, to the extent such roads are located within the Village of Cayuga
Heights, that are maintained by the Village.
SECTION IV GENERAL PROVISIONS
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1. The Village Board has determined that high-frequency, high-impact truck traffic associated with
temporary projects may cause damage to Village Roads.
2. Upon a determination by the Village’s Superintendent of Public Works or Village Engineer that a
temporary project shall generate high-frequency, high-impact truck traffic on any Village Roads, the
Village’s Department of Public Works shall erect signs on the appropriate sections of Village Roads
providing notice that vehicles generating such traffic are excluded, and the Village shall publish notice
of such exclusion in the official newspaper of Tompkins County.
3. A permittee may apply to the Village’s Superintendent of Public Works for a permit providing for an
appropriate exemption for the vehicles to be used on Village Roads in connection with the temporary
project. Such permit shall be granted, upon appropriate terms and conditions, if the vehicles are
performing essential local pick-up or delivery in connection with the temporary project. For purposes
of this Local Law, essential local pickup or delivery shall include, but shall not be limited to, pickup
from and delivery to a construction site, whether or not such site is located in the Village, of materials
or equipment and traffic associated with New York State-permitted mining or gas-drilling operations,
including the transport of products therefrom.
4. Any such permit shall designate the route(s) to be traversed and contain other reasonable restrictions or
conditions deemed necessary by the Village’s Superintendent of Public Works. The conditions may
include, but not be limited to, requiring the permittee to make road improvements to ensure that the
roads have the strength and capacity to handle the anticipated traffic, and requiring the permittee to
clean mud and dirt off of Village Roads that vehicles have tracked from the project site onto the roads.
Such permit shall be for the duration of the temporary project.
5. In order to obtain a permit, the permittee must submit a permit application to the Village’s
Superintendent of Public Works, which shall include all information required by the Village’s
Superintendent of Public Works including, but not limited to, vehicle identification number and
owners/operators, vehicle weights, load weights, materials carried, route(s) to be followed on Village
Roads, duration of activity (beginning date and end date), frequency of trips and times of operation.
The applicant shall pay a permit fee to be established by the Village Board, but in no event shall the fee
be less than $250.
6. The Village’s Superintendent of Public Works may require, as a condition of the issuing the permit,
that the permittee submit documentation (including, but not limited to, photographs and videos) of the
condition of the roads, shoulders and all improvements and structures (culverts, bridges, sidewalks,
etc.) that will be traversed by the permitted traffic.
7. In addition to the restrictions on routes and other reasonable restrictions, the Village’s Superintendent
of Public Works will determine if the scope of work is such that a bond is required, and the amount of
any such bond. The determination of the need and amount of any bond shall be based on a
determination of potential damage to Village Roads based on the traffic routes, weight of the vehicles,
number of trips, seasonal conditions and the type-category (classification) of the roads on the approved
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routes.
8. A permittee aggrieved by a determination of the Village’s Superintendent of Public Works regarding
the need for or conditions of a permit may, within ten (10) days of the determination, appeal to the
Village Board. No action inconsistent with the determination of the Village’s Superintendent of Public
Works shall take place pending the determination of the Village Board.
9. The permittee shall be responsible for assuring that the high-frequency, high-impact truck traffic does
not prevent any impacted Village Roads from remaining in safe and useable condition for all legal uses
of the road throughout the duration of the temporary project.
10. Upon completion of the high-frequency, high-impact truck traffic generated by the project, the
permittee will apply to the Village’s Superintendent of Public Works for a bond release. Following
inspection of the traveled roads, the Village’s Superintendent of Public Works may approve the release
of the bond. If the release is not approved, the Village’s Superintendent of Public Works will document
the work that the permittee must complete in order for the bond to be released, which may include, but
not be limited to, the payment of money for repair of damaged Village Roads of for the cleaning of
mud and dirt off of Village Roads. The permittee must complete such work before the bond may be
released.
11. If the permittee does not comply with this Local Law or the terms and conditions of the permit, the
Village’s Superintendent of Public Works may revoke the permit. In the event that high-frequency,
high-impact truck traffic uses any Village Roads without a valid permit issued in accordance with this
Local Law, the Village’s Superintendent of Public Works, any law enforcement officer or the Village’s
code enforcement officer has the authority to deny such vehicles access to Village Roads and to shut
down the project to the extent that the project is located in the Village. This relief is in addition to any
and all damages and penalties.
12. The permittee will be responsible for the repair of any damages that occur to any Village Roads, and
for the cleaning of mud and dirt off of Village Roads, that result from high-frequency, high-impact
truck traffic when a project proceeds with or without a proper permit, as well as for all fines and
penalties specified in this Local Law.
13. In lieu of obtaining a permit, any person who may be responsible to obtain a permit may enter into a
road use agreement with the Village, although the Village has no obligation to enter into a road use
agreement. If the Village enters into a road use agreement with the permittee, the use of Village Roads
shall be governed by the agreement, rather than by permit conditions.
SECTION V ENFORCEMENT
The Village’s Superintendent of Public Works shall enforce the provisions of this Local Law and any
rules, regulations and conditions made pursuant hereto. Such enforcement shall include, but not be
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limited to, legal or equitable proceedings, including without limitation an action for specific
performance brought in the name of the Village.
SECTION VI PENALTIES FOR OFFENSES
1. Any person who violates this Local Law shall be guilty of a violation and subject to a fine of not
more than $500 and/or imprisonment for not more than fifteen (15) days. Each and every act committed
that is prohibited by this Local Law shall constitute a separate violation. On each occasion that a vehicle
travels on any Village Roads without a permit as required by this Local Law shall constitute a separate
violation.
2. Upon failure of any permittee to comply with the requirements of this Local Law, the permit shall be
subject to suspension, revocation and the imposition of conditions.
SECTION VII SUPERSEDING EFFECT
All Local Laws, Articles, resolutions, rules, regulations and other enactments of the Village of Cayuga
Heights in conflict with the provisions of this Local Law are hereby superseded to the extent necessary to
give this Local Law full force and effect.
SECTION VIII PARTIAL INVALIDITY.
In the event that any portion of this Local Law is declared invalid by a court of competent jurisdiction,
the validity of the remaining portions shall not be affected by such declaration of invalidity.
SECTION IX EFFECTIVE DATE.
This Local Law shall be effective immediately upon filing in the office of the New York State Secretary
of State, except that it shall be effective from the date of its service as against a person served with a
copy thereof, certified by the Village Clerk, and showing the date of its passage and entry in the Minutes
of the Village Board of Trustees.
Motion: Trustee McMurry
Second: Trustee Marshall
Ayes: Mayor Woodard; Trustees: Marshall, McMurry, and Salton
Nays: none
Abstentions: none
Motion Carried
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c. Public Hearing on Proposed 2019-2020 fiscal year budget:
Mayor Woodard opens the Public Hearing at 7:38 p.m.
Mr. Ron Bors reads his letter.
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Mr. David Donner reads his letter.
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•Trustee Robinson arrives at 7:45 p.m.
•Mrs. Bors suggests any important information for taxpayers should be publicized more than just a legal notice in
the local newspaper. She suggests the fall newsletter would be a great way to inform village residents of Trustee
stipends.
•Mr. Donner noted that the Village of Lansing places a legal notice for Trustee salaries. Attorney Marcus is not
aware of any Village Law requiring a legal notice. The Village of Lansing might have adopted a local law to pay
their Trustees.
•Mayor Woodard appreciates the concern and will make sure that we put the information in the fall newsletter.
•Mr. Bors recalls that a sitting trustee cannot indicate his/ her own salary.
•Village Attorney Marcus stated that you cannot enact a increase or adopt a rate of pay where there is none within
the current year, but you can in the next year budget.
•Village Resident Ilene Lambiase states that if fees-for-services doesn’t seem to impact property tax, then what
happens when the fees-for-services generate extra money. So where is the compensation to the tax payer?
•Mayor Woodard responded that the Village tax rate has remained flat for the last two years.
•Trustee Mangione stated that the water and sewer are completely separate funds. No tax dollars go to support
those funds. The garbage tags should be funded the same way.
Mayor Woodard closes the Public Hearing at 7:59 p.m.
RESOLUTION # 8458
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves the tax
rate of $6.49/1000 for Fiscal Year Ending May 31, 2020 and approves the Proposed Budget as discussed.
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Motion: Trustee Marshall
Second: Trustee Robinson
Ayes: Mayor Woodard; Trustees: Marshall, McMurry, and Salton
Nays: none
Abstentions: none
Motion Carried
•Mayor Woodard notes that even if we do not need to over-ride the tax cap under the proposed budget, as a matter
of asserting home rule, we should still vote to do so.
•The Board returns to vote on the tax cap. Trustee Salton feels there is no need to pass this law.
RESOLUTION # 8459
BE IT RESOLVED THAT: The Board of Trustees adopts Proposed Local Law -B of 2019 as Local Law #2 of
2019
VILLAGE OF CAYUGA HEIGHTS
DRAFT
PROPOSED LOCAL LAW B OF THE YEAR 2019
A LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT ESTABLISHED IN
GENERAL MUNICIPAL LAW §3-C
Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows:
Section 1 Legislative Intent: It is the intent of this local law to allow the Village of Cayuga Heights to
adopt a budget for the fiscal year commencing in 2019 that requires a real property tax levy in excess of the tax
levy limit as defined by General Municipal Law §3-c.
Section 2 Authority: This local law is adopted pursuant to subdivision 5 of General Municipal Law §3-c
which expressly authorizes a local governing body to override the property tax cap for the coming fiscal year by
the adoption of a local law approved by a vote of sixty percent (60%) of said governing body.
Section 3 Tax Levy Limit Override: The Board of Trustees of the Village of Cayuga Heights, County of
Tompkins, is hereby authorized to adopt a budget for the fiscal year commencing in 2019 that requires a real
property tax levy in excess of the amount otherwise prescribed in General Municipal Law §3-c.
Section 4 Severability: If a court determines that any clause sentence paragraph subdivision or part of this
local law or the application thereof to any person firm or corporation or circumstance is invalid or unconstitutional
the court order or judgment shall not affect impair or invalidate the remainder of this local law but shall be confined
in its operation to the clause sentence paragraph subdivision or part of this Local Law or in its application to the
person individual firm or corporation or circumstance directly involved in the controversy in which such judgment
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or order shall be rendered.
Section 5 Effective Date: This Local Law shall take effect immediately upon filing with the Secretary of
State.
Motion: Trustee McMurry
Second: Trustee Marshall
Ayes: Mayor Woodard; Trustees: Marshall, McMurry, and Robinson
Nays: Salton
Abstentions: none
The local Tax Cap Law requires a super quorum, the motion failed.
d. Garbage Tags: Continued discussion from 7:05 p.m.
•B. Cross feels it is unclear as to how the cost is determined and how the Board can determine a correct amount to
charge for a tag.
•Trustee Robinson suggests increasing the tag capacity (weight) along with the fee increase.
•Mayor Woodard stated that a fee-for-service is a good thing to have because the more you use the service the
more you would pay for that service.
RESOLUTION # 8460
BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes and approves
increasing the Village of Cayuga Heights 15 lb. garbage tag from $1.00 to $1.50 starting on June 1, 2019.
Motion: Trustee Marshall
Second: Trustee McMurry
Ayes: Mayor Woodard; Trustees: Marshall, McMurry, and Robinson
Nays: Salton
Abstentions: none
Motion Carried
B. Cross stated that the Tompkins County Flow Control Law was established in order to cover County revenue
loss from the old County dump closure and help to finance the new transfer station.
Trustee Robinson concluded that a fee increase will also help with sustainability and make users more aware of
the amount of trash they produce.
•Village Treasurer Mangione checked the calculations for the tax cap and the Village exceeded the tax base
growth factor.
The Board will need to pass Proposed Local Law B of 2019 in order to pass the current budget. Therefore, the
Board will re-vote on Proposed Local Law - B of 2019.
RESOLUTION # 8461
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BE IT RESOLVED THAT: The Board of Trustees adopts Proposed Local Law - B of 2019 as Local Law #2 of
2019
VILLAGE OF CAYUGA HEIGHTS
DRAFT
PROPOSED LOCAL LAW B OF THE YEAR 2019
A LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT ESTABLISHED IN
GENERAL MUNICIPAL LAW §3-C
Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows:
Section 1 Legislative Intent: It is the intent of this local law to allow the Village of Cayuga Heights to
adopt a budget for the fiscal year commencing in 2019 that requires a real property tax levy in excess of the tax
levy limit as defined by General Municipal Law §3-c.
Section 2 Authority: This local law is adopted pursuant to subdivision 5 of General Municipal Law §3-c
which expressly authorizes a local governing body to override the property tax cap for the coming fiscal year by
the adoption of a local law approved by a vote of sixty percent (60%) of said governing body.
Section 3 Tax Levy Limit Override: The Board of Trustees of the Village of Cayuga Heights, County of
Tompkins, is hereby authorized to adopt a budget for the fiscal year commencing in 2019 that requires a real
property tax levy in excess of the amount otherwise prescribed in General Municipal Law §3-c.
Section 4 Severability: If a court determines that any clause sentence paragraph subdivision or part of this
local law or the application thereof to any person firm or corporation or circumstance is invalid or unconstitutional
the court order or judgment shall not affect impair or invalidate the remainder of this local law but shall be confined
in its operation to the clause sentence paragraph subdivision or part of this Local Law or in its application to the
person individual firm or corporation or circumstance directly involved in the controversy in which such judgment
or order shall be rendered.
Section 5 Effective Date: This Local Law shall take effect immediately upon filing with the Secretary of
State.
Motion: Trustee McMurry
Second: Trustee Salton
Ayes: Mayor Woodard; Trustees: Marshall, McMurry, Robinson, and Salton
Nays: none
Abstentions: none
Motion Carried
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The Board will need to re-vote on the Proposed 2019-2020 Village Budget.
RESOLUTION # 8462
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorize the tax rate of
$6.49/1000 for Fiscal Year Ending May 31, 2020 and approves the Proposed Budget as discussed.
Motion: Trustee Robinson
Second: Trustee Marshall
Ayes: Mayor Woodard; Trustees: Marshall, McMurry, Robinson, and Salton
Nays: none
Abstentions: none
Motion Carried
e. Bergmann Update: The Village traffic counts were completed last week by David Tuttle from Pittsford
Traffic and Radar.
f. North Campus Residential Expansion: Due to a stormwater runoff situation, the Planning Board
determined that a temporary construction worker parking lot on a 12% slope was going to create extra stress
on the stormwater drainage on Triphammer Road. The project planners have since removed that proposed
lot.
On April 26, 2019 Mayor Woodard will be meeting with Cornell’s Gary Stewart to discuss any concerns
about the NCRE.
Attorney Marcus added, that the Jessup parking lot drainage still needs to be addressed.
•B. Cross updated the Board on the Town of Lansing’s proposed contract that re-defines the Warren Road
redistricting is almost ready for the Board to vote on at the Trustee’s meeting in May. The Town of Lansing is
installing new flow meters for sewage entering the Village of Lansing which then will continue on to our WWTP
plant.
h. Village Brochure: This will be a insert for the fall newsletter. Copies will also be sent to local realtors.
The Administrative Committee will review all suggestions and present a completed version to the Board at
the May meeting.
•As part of the brochure, Assistant Superintendent of Public Works Wiese asked the Board for clarification on the
proper timing of putting out bulky trash and brush.
•The Board does not feel a local law is needed but a policy should be established.
RESOLUTION # 8463
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees establishes the policy that
authorizes that bulky trash can be placed curbside no earlier than noon that Saturday preceding the pickup.
Motion: Trustee Salton
Second: Trustee McMurry
Ayes: Mayor Woodard; Trustees: Marshall, McMurry, Robinson, and Salton
Nays: none
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Abstentions: none
Motion Carried
•Brush should follow the same policy and the DPW will monitor the leaves and brush piles over the next month
and report back at the May Board meeting.
•It is also intended that contracted landscaping companies are to remove debris from the property and not leave it
for Village monthly pickup.
i. GHD Resolution: The construction phase of the WWTP is ready to go to bid.
RESOLUTION # 8464
WHEREAS, the NYSDEC recommended the replacement of the existing “headworks” grit removal at the
WWTP, and
WHEREAS, the Village Board of Trustees hired GHD Engineers to design and prepared the needed documents
to achieve the replacement, and
WHEREAS, the estimated cost of the new headworks project will be $3,100,000, and
WHEREAS, the NYSDEC/EFC has agreed to provide a grant of 25% of the construction cost, and
WHEREAS, GHD Engineers have completed the design/plans which are now ready to seek bids from
contractors, and the Village entered into an agreement with GHD Engineers to provide bid/construction
administrations services, and
NOW, THEREFORE BE IT RESOLVED THAT, the Village of Cayuga Heights Board of Trustees hereby
authorizes GHD Engineers to “let out” the plans/specifications to potential contractors for consideration of
submitting sealed bids to the Village, and
BE IT FURTHER RESOLVED THAT, the bid documents will be made available (both electronically and
hard copy) to the bidders through Data Flow Printing for a fee of $300/set, and
BE IT FURTHER RESOLVED THAT, GHD Engineers will administer/manage the bid process to be
opened on May 29, 2019 and provide the Village with an evaluation of the bids for consideration of contractor
award at the June Trustee meeting.
Motion: Trustee Robinson
Second: Trustee Marshall
Ayes: Mayor Woodard; Trustees: Marshall, McMurry, Robinson, and Salton
Nays: none
Abstentions: none
Motion Carried
6. Report of the Trustees:
a. General Code: The manuscript is complete and going back to General Code. The Board will set a Public
Hearing for the July Board of Trustees meeting to take comments on the proposed codification law.
7. Report of Police Chief Wright: Submitted Report
19
•Field training continues for the 2 new part-time officers
•The Village of Interlaken would like to purchase car # 124 when the new police vehicle (2019 Charger) arrives
in June.
•The Sergeants exam list has been posted and interviews will begin in May.
8. Report of ASPW Wiese:
• Dig Safe is now requiring every DPW employee to be trained and certified. Training will be taking place next
week.
• DPW has been short one SMEO (Senior Motor Equipment Operator) since DJ Snyder resigned in March.
ASPW Wiese would like to promote Matt Townsand from MEO (Motor Equipment Operator) to SMEO to fill an
vacancy and also to promote Tim Diller from CEO (Laborer W/CDL) to MEO.
RESOLUTION # 8465
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves the
promotion of Matt Townsand from MEO to SMEO at the wage rate of $26.83, the rate after year one for SMEO.
Motion: Trustee Robinson
Second: Trustee Marshall
Ayes: Mayor Woodard; Trustees: Marshall, McMurry, Robinson, and Salton
Nays: none
Abstentions: none
Motion Carried
RESOLUTION # 8466
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves the
promotion of Tim Diller from CEO to MEO at the wage rate of $22.07, the rate after year one for MEO.
Motion: Trustee Robinson
Second: Trustee Marshall
Ayes: Mayor Woodard; Trustees: Marshall, McMurry, Robinson, and Salton
Nays: none
Abstentions: none
9. Report of Engineer Cross:
a. Summer Intern: Every 5 years a road surface management survey is conducted by the Cornell Local Roads
Program. The Village could employ a Cornell student who has been trained in road surface Management and
needs to fulfill his/her internship. This intern will concentrate on capital improvement projects related to road
resurfacing.
10. Report of Treasurer Mangione: Submitted Report
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RESOLUTION # 8467
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #11 for
FYE2019 consisting of TA vouchers 93 – 101 in the amount of $23,255.65 and Consolidated Fund vouchers 744
- 810 in the amount of $215,489.23 and the Treasurer is instructed to make payments thereon
Motion: Trustee Salton
Second: Trustee Marshall
Ayes: Mayor Woodard; Trustees: Marshall, McMurry, Robinson, and Salton
Nays: none
Abstentions: none
Motion carried
11. Report of Clerk Walker: Submitted Report (Exhibit 2019-133)
•The Administrative Committee will review the policies and present to the board as a group.
12. Executive Session: The Board enters Executive Session at 10:03 p.m.
RESOLUTION # 8468
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees enters into an executive session
(F) for the medical, financial, credit or employment history of a particular person or corporation, or matters
leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a
particular person.
Motion: Trustee Salton
Second: Trustee Marshall
Ayes: Mayor Woodard; Trustees: Marshall, McMurry, Robinson, and Salton
Nays: none
Abstentions: none
Motion Carried
RESOLUTION # 8469
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees exit executive session (F) for the
medical, financial, credit or employment history of a particular person or corporation, or matters leading to the
appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular
person and return to an open meeting at 10:29 p.m.
Motion: Trustee Salton
Second: Trustee Marshall
21
Ayes: Mayor Woodard; Trustees: Marshall, McMurry, Robinson, and Salton
Nays: none
Abstentions: none
Motion Carried
RESOLUTION # 8470
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes the new
annual salary for Assistant Superintendent of Public Works Michael Weise to be $90,000, effective as of the next
fiscal year, June 1, 2019.
Motion: Trustee Robinson
Second: Trustee Marshall
Ayes: Mayor Woodard; Trustees: Marshall, McMurry, Robinson, and Salton
Nays: none
Abstentions: none
Motion Carried
13. Adjournment: Mayor Woodard adjourns the meeting at 10:30p.m.
EXHIBIT 2020-025
Minutes VILLAGE OF CAYUGA HEIGHTS Monday, May 20, 2019
Marcham Hall BOARD OF TRUSTEES 7:00 p.m.
MONTHLY MEETING
Present: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson; Assistant Superintendent of Public
Works Wiese; Clerk Walker; Attorney Marcus (arrives at 7:05 p.m.)
Absent: Trustee Salton, Chief Wright, Treasurer Mangione
Call to Order: Mayor Woodard calls the meeting to order at 7:00 p.m.
1. Approval of Meeting Minutes: April 15, 2019 (Exhibit 2020)
Approval of the April 15, 2019 was tabled until the June 17, 2019 meeting.
22
2. Report of Fire Superintendent Tamborelle: Submitted Report (Exhibit 2020-014)
•Superintendent Tamborelle addressed the possibility of installing bike racks at the fire station, saying he is
supportive of bike racks but there is not a safe location at the Fire station.
•Superintendent Tamborelle is supportive of the address changes on Sunset Drive (discussed below) as long as all
addresses on the street are changed.
3. Privilege of the Floor:
Village Resident Ilene Lambiase voiced some concerns about the proposed Upland Heights Project.
• I. Lambiase states the Upland Heights project does not fit with the character of the neighborhood. This project is
completely contradictory to the comprehensive plan.
•I. Lambiase expresses that the project height and retail space are not suited for the size of the Village. The
Village already has a density issue.
4. Report of Mayor Woodard:
a. Parks and Trails Grant Contract- The purpose of this agreement is to provide a grant to the Village of
Cayuga Heights for restorations to Sunset Park.
RESOLUTION # 8471
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Mayor
Woodard to sign a contract with Tompkins County for the Parks and Trails Grant.
Motion: Trustee McMurry
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Second: Trustee Biloski
Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson
Nays: none
Abstentions: none
Motion Carried
b. Yaws Contract: The new contract will reflect that the Village will be responsible for water testing.
•Attorney Marcus informed the Board that the contract is identical to previous versions signed.
RESOLUTION # 8472
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Mayor
Woodard to sign a contract with Yaws Environmental Process Control Inc. for management of the Cayuga
Heights Waste Water Treatment Plant until 2021.
Motion: Trustee Robinson
Second: Trustee Marshall
Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson
Nays: none
Abstentions: none
Motion Carried
c. Sewer Agreement: This is a three-Party agreement: Village of Lansing, Town of Lansing and the Village
of Cayuga Heights.
•The primary focus is in the Town of Lansing for sewer permits.
•Village of Lansing’s attorney is asking to include within the subdivision approval process a requirement of the
town of Lansing to reference this agreement. This language will be added to the contract.
RESOLUTION # 8473
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Mayor
Woodard to sign a contract titled, The Intermunicipal Wastewater Transportation and Treatment agreement with
the Town of Lansing and Village of Lansing, and if the Town of Lansing accepts the minor revision proposed by
the Village of Lansing then the Cayuga Heights Board of Trustees is in agreement with the change.
Motion: Trustee Friend
Second: Trustee Marshall
Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson
Nays: none
Abstentions: none
Motion Carried
d. Teamsters Contract: Health Care was the main topic during negotiations.
• Employee contributions towards their health care coverage will increase to 9% but will remain under the
Teamsters health insurance coverage.
24
• There will be a 2% salary increase for each of the next three years.
RESOLUTION # 8474
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Mayor
Woodard to sign a contract with Teamsters Local Union 317 from June 1, 2019 to May 31, 2022.
Motion: Trustee Biloski
Second: Trustee Robinson
Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson
Nays: none
Abstentions: none
Motion Carried
e. Sunset Drive: In the Village of Cayuga Heights there is a Sunset Drive and a North Sunset Drive.
According to residents, There have been numerous mailing and service mix-ups because of the similar road.
Village resident Micheal Timmons, Andy Monroe, Uttara Krishna and Margaret MacDougall,The residents of
Sunset Drive would like to change their address numbers by dropping the first number (1) from their street
address to eliminate any future confusion, so that numbers 120, 125, 126 and 130 would become 20, 25, 26 and
30.
Letters:
On May 14, 2019, at 12:32 PM, Michael Ben Timmons <mbt3@cornell.edu> wrote:
Thanks Brent. I’ll copy Andy (125 Sunset) and Uttara (130) and ask them to reply directly to you that they
support the number change (by dropping the 1 from 125, 126, and 130). For me personally, it is a life safety
issue.
And I will attend the public hearing to voice my concern and the problems that I’ve had since 1983. And the
problem is getting worse.
Sincerely,
Michael Timmons
126 Sunset Drive
On May 14, 2019, at 1:01 PM, Andy Monroe <amonroe@gmail.com> wrote:
Hi Brent,
I am in support of dropping the 1 from the numbering of Sunset Drive to avoid colliding with N. Sunset.
When is the meeting? I would be happy to attend with Mike.
Thanks,
Andy
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From: Uttara Krishna [mailto:uttara.krishna@gmail.com]
Sent: Tuesday, May 14, 2019 1:08 PM
To: Brent Cross
Cc: Michael Ben Timmons; A Timmons (ayakotimmons@gmail.com); Amy Monroe
Subject: Re: street addresses
Hello Brent,
I am also in support of dropping the ‘1’ and will try to attend the hearing as well.
Thank you,
Uttara
130 Sunset Dr
(607) 382-975
To Whom It May Concern:
As a lifelong resident of 120 Sunset Drive, I am writing to explain why I oppose being required to change the
number of my house. I have several concerns, which I outline below.
First, there are an additional three houses that have “regular” Sunset Drive addresses- the two houses that flank
the park and the one at the corner of Sunset Drive and Cayuga Heights Road. One of those houses would have
to change to a “00” number, since they are numbered as 100 or 200 (I can’t remember which). Why not include
the Malina’s or the other two properties?
Second, my house is the original house for Burnham, who designed and built many houses in the
area. Historically speaking, keeping the original number would be significant.
Third, I’ve had the same address practically my entire life. It is not that I am unsympathetic to the issues that the
Timmons’s are having, nor do I have an issue with them changing their own number. However, I do not want to
be forced to change my number. This would require me, and any others forced to renumber, to change passport
information, credit cards, billing, deeds, etc. This is not a simple request, since I am still dealing with estate
issues that add a layer of complexity for me.
Fourth, rarely has mail been delivered to the wrong address by the United States Postal Service and, even when
someone writes "North Sunset Drive", I still receive such mislabeled mail. In addition, it is not uncommon for old
friends to be able to find me because of the length of time my family has lived here.
Please do not force me to change my number.
Sincerely,
Maggie (Margaret) MacDougall
120 Sunset Drive
Ithaca, NY
14850
26
•The Board agrees that this is an issue with a life safety concerns, the Village is obligated to take action.
RESOLUTION # 8475
WHEREAS, the Tompkins County Department of Emergency Response (DoER) oversees emergency dispatch
and communications systems that allow residents to dial 911, and;
WHEREAS, 911 is the number to report a police, fire, or medical emergency that requires the immediate
presence of police officers, fire fighters, or emergency medical personnel, and;
WHEREAS, new address designations are approved by a municipality’s governing body.
NOW, THEREFORE, BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorize
and approve the change of 120 Sunset Drive to 20 Sunset Drive, tax parcel 13.-6-5.; 125 Sunset Drive to 25
Sunset Drive, tax parcel, 13.-1-6.; 126 Sunset Drive to 26 Sunset Drive, tax parcel, 13.-6-3.2;. 130 Sunset Drive
to 30 Sunset Drive, tax parcel 13.-6-2 as new designated addresses.
Motion: Trustee McMurry
Second: Trustee Biloski
Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson
Nays: none
Abstentions: none
Motion Carried
•Mayor Woodard would like to reschedule the July 15, 2019 Board of Trustees meeting to July 22, 2019.
RESOLUTION # 8476
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Mayor
Woodard to re-schedule the July 15, 2019 Board of Trustees Meeting to July 22, 2019 at 7:00 p.m. at Marcham
Hall.
Motion: Trustee McMurry
Second: Trustee Friend
Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson
Nays: none
Abstentions: none
Motion Carried
f. ZBA Training: The Zoning Board of Appeals is seeking training requirement adjustment from 4 hours to 2
hours yearly.
•ZBA Chair J. Young submitted a letter:
27
•The ZBA may meet only 6 times a year.
•ZBA Chair J. Young states over the last 11 years the ZBA board has heard cases that are often very similar in
substance and are often related to fences and yard set-backs.
•Village attorney R. Marcus will assist with some of the training sessions.
RESOLUTION # 8477
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the revised training
requirement of Zoning Board of Appeals members such that each member will be required to have 4 hours of
training the first 2 years of service after which time the member will be required to have 4 hours every 2 years, in
any combination of attorney training, online or through registered seminars.
28
Motion: Trustee Friend
Second: Trustee Robinson
Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson
Nays: none
Abstentions: none
Motion Carried
RESOLUTION # 8478
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees waives the required 2 hours of
annual training for Zoning Board Member Mark Eisner for the 2018 fiscal year.
Motion: Trustee McMurry
Second: Trustee Marshall
Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson
Nays: none
Abstentions: none
Motion Carried
g. LED Update:
•Mayor Woodard states that the City of Ithaca will not be using NYPA to convert their street lights to LEDs. The
Town of Ithaca has not made a decision who to go with either.
•The next step is for some type of public input of the design phase. Casey Mastro will be invited to discuss the
specifics at the June BOT meeting.
•Trustee Marshall reminded the Board of the ability to have dimmers installed with the conversion.
h. Upland Heights Proposal: M. Mecenas wants to update the Board on some concerns they had after the
initial meeting on January 22, 2019.
•M. Mecenas feels the Corners Community shopping center is functionally obsolete. He would like to develop the
vacant land he owns into condominiums with retail space.
•M. Mecenas presents the same pictures slide show as presented in January.
•M. Mecenas states that the common spaces could be used for community events and the buildings could have
roof top pools.
•Stormwater management will include permeable asphalt and water storage.
•Trustee McMurry asked if this proposal has changed since the last meeting. Mr. Mecenas states; “No, not really”
•Trustee McMurry states that the scale of this project is still the same which is not appropriate for Community
Corners. She has serious concerns about the density, parking, and wetlands.
•B. Cross states that the wetlands on that property has developed over the years.
29
•M. Mecenas informed the Board he is allowed to fill in any wetland up to half an acre as per the Army Corp of
Engineers.
•M. Mecenas states that another use for this property could be single family homes.
•Trustee Friend likes the mixed-use concept but a project with 4 stories is not feasible in the Village.
•Mayor Woodard states that the Board would not likely give this project more than what they would approve in
the commercial zone, which is limited to 2 stories.
•The Board does not see this project as acceptable at this point. The Board asked M. Mecenas to add to the matrix
of stream buffers and come back with a proposal that addressed their concerns.
i. Garbage Tags: According to the County Solid Waste Law, the Village needs to provide information to the
County for their approval when an increase is established.
•B. Cross will submit to the County the following breakdown to justify the increase.
1990: $1.00 tag- $0.30/15# ($40/ton tipping) =$0.70 administrative fee (printing/process/sale)
2019: $1.50 tag- $0.68/15# ($90/ton tipping) =$0.82 administrative fee (printing/process/sale)
6. Report of the Trustees:
a. Bike Rack: Village outreach for locations
•The Bike/Ped Committee has asked area commercial property owners to consider installing bike racks.
•Marcham Hall doesn’t have a rack. Bike/Ped Committee would like to see one added.
•B. Cross will reach out to TCAT for advice on placement of a new bike rack on the North Triphammer bus stop.
•B. Cross will also reach out to the commercial property owners on what options, conditions and limitations they
would like to have if bike racks are placed on their property.
b. DOT Sidewalk Grant Update: A project manager has been assigned to the Village.
•The next step will be to review and sign a contract. The letting period closes on September 2020.
7. Report of Police Chief Wright: Submitted Report (Exhibit 2020-020)
8. Report of ASPW Wiese:
a. Seasonal help, Josh Randall, will be starting on June 17, 2019 and he is interested in becoming a full-time
employee after the seasonal position expires.
•The stone pillar at the cemetery is repaired and functioning. Trustee McMurry asked if anyone reached out to
Martin Kelly who manages the cemetery. ASPW Wiese will touch base with him.
•The 600 block of Cayuga Heights Road drainage issue has been resolved. The home owner has made a repair on
their property and that has eliminated the need for more work.
30
9. Report of Engineer Cross:
•The annual Stormwater Coalition of Tompkins County- MS4 is completed and will be submitted to the County.
The Board approves the submission by the Village Engineer.
•T.G Miller has produced some preliminary reports on the Cayuga Heights Road stormwater management and he
will present those to the Bike/Ped Committee.
•Terry Carroll from NYSERDA has informed B. Cross about a grant opportunity for stormwater facilities.
•The Planning Board has approved the initial NCRE project with a condition that a Road Use (Local Law 2019-3)
agreement be completed with Cornell University.
•Cornell attorney, Jared Pittman, contacted Village attorney R. Marcus to discuss the core specifics of the draft.
Negotiations are ongoing.
•Until the final road use agreement is signed, the project will run all truck traffic through the City of Ithaca.
•B. Cross states that the contractual relationship for the NCRE project is: Cornell to integrated acquisition to the
contractor Welliver McGuire Inc.
•WWTP contract bids will be opened on May 29, 2019 at 2:00 p.m.
11. Report of Clerk Walker:
a. Abstract # 12
Resolution # 8479
BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves Abstract #12 for
FYE2019 consisting of TA vouchers 102-110 in the amount of $18,190.35 and Consolidated Fund vouchers 811-
889 in the amount $274,020.66 and the Clerk is instructed to make payments thereon.
Motion: Trustee Marshall
Second: Trustee Biloski
Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson
Nays: none
Abstentions: none
Motion Carried
b. Murray Estates: a vacant house located at 2450 N. Triphammer Road had a water line break this
winter.
•The sewer portion of the bill was $451.78. The VCH portion of this bill is $344.55 and Village of Lansing is
$107.23
•Since the house is vacant the minimum charge for the last 4 quarters has been $24.80
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•Clerk Walker states that if the Board agrees then Cayuga Heights Treasurer Mangione would credit Village of
Lansing $319.75 for water that didn't enter the sewer line.
Resolution # 8480
BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes the Village of Cayuga
Heights Treasurer to refund the Village of Lansing in the amount $319.75 for water that did not enter the sewer
lines.
Motion: Trustee Robinson
Second: Trustee Friend
Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson
Nays: none
Abstentions: none
Motion Carried
12. Adjournment: Mayor Woodard adjourns the meeting at 10:38 p.m.
32
EXHIBIT 2020-026
June 18, 2019
Honorable Linda Woodard
Board of Trustees
Village of Cayuga Heights
Monthly Report May 2019
The fire department ran 38 calls in May. We had 20 calls in the Village of Cayuga Heights, 17 calls in
the Town of Ithaca and 1 request for mutual aid. There were 24 EMS calls and 14 fire runs. It was a
generally routine month for the department.
May trainings focused on checklist skills for members planning to promote to interior firefighters. We
spent time on firefighter packaging and movement in emergency drills, movement of lines through
difficult situations and ladder and hand tool skills. EMS training also focused on packaging and
movement of medical patients from scene.
The gutters at the station have continued to be a problem for us. There has been water leaking down the
exterior walls of the station for a couple years and we have been unable to determine where it has been
coming from because the gutters run between the exterior and interior walls of the station. We have no
idea where the gutters run and where they terminate outside the station. We rented a lift and had The
Drain Brain come to the station with their camera system and ran the camera through the pipes. We
found that the gutter pipes are clear and terminate outside the station in the drainage swale behind the
station as well as in the drainage ditch between the station and 190 Pleasant Grove Road. What we did
find is that the gutters are lined with a rubber membrane that is now 20 years old and glued together at
the corners. The membrane now has holes throughout from age and the glue at the corners is coming
apart allowing water through and to the plywood of the soffits. The plywood is delaminating and
warping and holding water. We suspect that in places the water is able to get into the station and that is
causing the leaking that shows up in the ceiling tile discoloration. Through the summer we will look at
solutions to this problem.
The station is a busy place as the summer starts up. We have several temporary bunkers. There is a
training program in Cortland County this summer where BEFO/IFO and several other state training
classes are offered in an intense three-week course. There are currently 16 people enrolled in the class
with 8 of them being from Cayuga Heights. We have started to plan for the fall recruit class and plan to
start advertising for this in late July. We have the lineup for movie night set and we are already getting
a lot of community feedback with people saying how excited their kids are.
We hope everyone has a safe summer.
Sincerely,
George Tamborelle
Fire Chief/Fire Superintendent
33
EXHIBIT 2020-027
WHEREAS, the Village of Cayuga Heights believes that climate change poses a real and increasing threat to our
local and global environments and is primarily due to the burning of fossil fuels; and
WHEREAS, the effects of climate change will endanger our infrastructure, economy and livelihoods; harm our
farms, orchards, and ecological communities, including native fish and wildlife populations; spread invasive
species and exotic diseases; reduce drinking water supplies and recreational opportunities; and pose health threats
to our citizens; and
WHEREAS, we believe that our response to climate change provides us with an unprecedented opportunity to
save money, and to build livable, energy-independent and secure communities, vibrant innovation economies,
healthy and safe schools, and resilient infrastructures; and
WHEREAS, we believe the scale of greenhouse gas (GHG) emissions reductions required for climate
stabilization will require sustained and substantial efforts; and
WHEREAS, we believe that even if emissions were dramatically reduced today, communities would still be
required to adapt to the effects of climate change for decades to come,
IT IS HEREBY RESOLVED that the Village of Cayuga Heights, in order to reduce greenhouse gas emissions
and adapt to a changing climate, adopts the New York State Climate Smart Communities pledge, which comprises
the following ten elements:
1) Build a climate-smart community.
2) Inventory emissions, set goals, a plan for climate action.
3) Decrease energy use.
4) Shift to clean, renewable energy.
5) Use climate-smart materials management.
6) Implement climate-smart land use.
7) Enhance community resilience to climate change.
8) Support a green innovation economy.
9) Inform and inspire the public.
10) Engage in an evolving process of climate action.
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EXHIBIT 2020-028
Village of Cayuga Heights
Police Department
__________________________________________________
_____
Jerry L. Wright
6/4/19
To: The Honorable Mayor Woodard
Members of the Board of Trustees
Village of Cayuga Heights
Re: Report of the Police Department for May 2019
In the month of May, the police department received 349 calls for service. In addition to these calls 101
uniform traffic tickets were issued and 2 parking violation was cited. A breakdown of the calls for service
is as follows:
There were no Felony incidents.
1 Misdemeanor Drug incident occurred, and 2 complaints of Misdemeanor Fraud were reported. The
Drug incident followed investigation of a traffic stop. Officers found the driver to be in possession of a
controlled substance. The subject was charged with Criminal Possession of a Controlled Substance 7th as
well as UPM, which is mentioned below. 1 Fraud complaint consisted of the resident stating that their
social security number had been used to open 3 separate credit accounts. A police incident was needed
for credit report purposes. The second complaint was for computer fraud. A resident had been told that
nude photos of them would be posted on social media if money was not sent to the holder of the photos.
The complainant did not know who the other subject was and there was nothing that law enforcement
could do to ensure that the photos would not be posted.
14 Vehicle and Traffic Stops resulted in the following 20 Misdemeanor charges being filed: 1-Driving
While Intoxicated 1st, 1-Aggravated Unlicensed Operation of a Motor Vehicle 2nd, 8-AUO 3rd, and 10-
Suspended Registration.
3 Penal Law Drug Violations were handled. During traffic stops officers found occupants of the vehicle
to be in possession of marijuana. 3 separate charges of Unlawful Possession of Marijuana were filed.
35
1 Local Law Violation for Noise was reported. A complaint was made by a resident stating that the
neighboring children were constantly loud and were causing her to feel like a prisoner in her own home,
since she didn’t feel she could go outside with all the noise. The on-duty officer suggested the CO speak
with her neighbors about the situation, and that the decision to remain inside was of her own accord. The
CO stated she would make an attempt to speak with the neighbors. No further complaints have been
made.
3 Warrant Arrests were made. While on Patrol, the on-duty officer observed a subject, known to him by
prior contact, that had an active arrest warrant out of CHPD. The officer took the subject into custody
and upon arraignment, offered the subject the option to plead to a lesser charge to satisfy the warrant. The
subject plead to the lesser charge.
There were 4 motor vehicle accidents reported in TraCs, none involving deer.
In summary 16 persons were arrested and the following 27 charges were filed: 1-Unlawful Possession of
a Controlled Substance, 3-Unlawful Possession of Marijuana, 1-DWI 1st, 1 AUO 2nd, 8-AUO 3rd, 10-
Suspended Registration, and 3-Warrants.
Over the course of the month the following trainings and events took place: On the 11th Officers assisted
the Cayuga Heights Elementary PTO with traffic control during their Annual 5K Run. On the 29th and
30th Officers Landon and Langlois attended a Social Networking training through the North East Counter
Drug Task Force in Cortland.
The full-time officers worked a total of 79 hours of overtime and the part-time officers worked a total of
147 hours.
Sincerely,
Chief Jerry Wright
36
EXHIBIT 2020-029
The North Campus Residential Expansion (NCRE) requires a street address for the construction trailer yard.
The fenced yard will be located just north of the bus stop at the corner of Northcross and Jessup roads. They
would like to designate the use of 206 Northcross Road for this street address.
WHEREAS, the Tompkins County Department of Emergency Response (DoER) oversees emergency
dispatch and communications systems that allow residents to dial 911, and;
WHEREAS, 911 is the number to report a police, fire, or medical emergency that requires the immediate
presence of police officers, fire fighters, or emergency medical personnel, and;
WHEREAS, new address designations are approved by a municipality’s governing body.
NOW, THEREFORE, BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees
approves 206 Northcross Road as the designated address for the NCRE construction trailer yard.
37
EXHIBIT 2020-030
2. Contract No. 2
Matco Electric Corporation is the low bidder for Contract No. 2 – Electrical with a bid amount of
$222,600.00. This amount includes two additive alternate bids:
• electrical demolition of the former Lime Sludge Thickener and Building ($6,800)
38
•
demolition of the existing Aerated Grit Chamber ($6,800.00)
39
40
EXHIBIT 2020-031
Abstract # 13
BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves Abstract #13 for
FYE2019 consisting of TA vouchers 111 -119 in the amount of $3676.82 and Consolidated Fund vouchers 890 -
972 in the amount $205,189.33 and the Treasurer is instructed to make payments thereon.
Abstract # 1
BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves Abstract #1 for
FYE2020 consisting of TA voucher 1 in the amount of $14,843.85 and Consolidated Fund vouchers 1 - 25 in the
amount $311,381.47 and the Treasurer is instructed to make payments thereon.
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EXHIBIT 2020-032