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Home My WebLink About12.17.2018 BOT Agenda Village of Cayuga Heights Board of Trustees Monthly Board Meeting Marcham Hall Monday, December 17, 2018, 7:00 p.m. AGENDA EXHIBIT/PAGE 1. Call to Order: 2. Approval of Meeting Minutes: a. October 30, 2017 2019-087 b. November 20, 2017 2019-088 c. December 18, 2017 2019-089 d. February 20, 2018 2019-090 e. April 16, 2018 2019-091 f. May 21, 2018 2019-092 g. July 16, 2018 2019-093 h. August 21, 2018 2019-094 i. November 19, 2018 2019-095 3. Report of the Fire Superintendent Tamborelle: 2019-096 4. Privilege of the Floor: 5. Report of Mayor Woodard: a. Public Hearing on Proposed Local Law I, Sewer Rates 2019-097 b. GHD 2019-098 c. New York Power Authority d. $5000 Clean Energy Communities Grant Money e. New Camera on Marcham Hall f. Airbnb g. Tree Inventory Grant h. 1 Highgate Circle Sewer Bill 2019-099 i. WWTP Generator Switch 6. Report of the Trustees: a. General Code Update 7. Report of Police Chief Wright: 2019-100 8. Report of Assistant Superintendent of Public Works Wiese: a. North Triphammer Road b. Leaf Pickup 9. Report of Superintendent of Public Works Cross: a. T.G. Miller 2019-101 10. Report of Treasurer Mangione: 2019-102 11. Report of Clerk Walker: 13. Report of Attorney Marcus: 14. Executive Session: 15. Adjournment: EXHIBIT 2019-087 EXHIBITS 2018-051 Minutes VILLAGE OF CAYUGA HEIGHTS Monday, October 30, 2017 Marcham Hall BOARD OF TRUSTEES 7:00 p.m. PUBLIC HEARING Present: Mayor Woodard; Trustees: Biloski, Friend (joined at 7:25 p.m.), Marshall, McMurry, Robinson, and Salton; Chief of Police: Steinmetz; Superintendent of Public Works Cross; Clerk & Treasurer Mangione; Attorney Marcus. Call to Order: Mayor Woodard calls the meeting to order at 7:04 p.m. Clerk & Treasurer Mangione stated each member of the public can speak for 3 minutes. It was 3-4 years ago when the Zoning Review Committee (ZRC) started meeting twice a month to discuss the Village Zoning. Tonight, is the first of several Public Hearing on completing the new proposed Zoning Law. 1. Public Hearing: Mayor Woodard opens the Public Hearing at 7:06 p.m. - Proposed Local Law 3 of 2017 establishing sewer rates, to be applied in accordance with Local Law 2 of 2017 of the Village of Cayuga Heights. This local law is a neutral revenue increase in sewer rates, because we are changing the minimum consumption that we charge for, from 10,000 gallons to 5,000 gallons. This will result in a decrease in cost to most residents. Section I. PURPOSE The purpose of this Local Law is to establish annual sewer rates of $2.39/1000 gallons consumed for inside users and a rate of $3.59/1000 gallons used for outside users, as defined in articles XII, Sewer Rents, of the Village of Cayuga Heights Articles. Section II. AUTHORITY This Local Law is enacted pursuant to the grant of powers of local governments provided for in (i) Section 10 of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provisions of the New York State Constitution or not inconsistent with any general law relating to its property, affairs, government or other subjects provided for in said Section 10 of the Municipal Home Rule Law, (ii) General Municipal Law Article 14-F, (iii) General Municipal Law Sections 451 and 452, and (iv) Village Law Article 14. Section III. ESTABLISHMENT OF SEWER RATES As of January 1, 2018, annual sewer rates shall be established at a rate of $2.39/1000 gallons used for treatment of waste water originating from properties located within the Village and a rate of $3.59/1000 gallons used for treatment of waste water originating from properties located outside of the Village. Section IV. SUPERSEDING EFFECT All Local Laws, resolutions, rules, regulations and other enactments of the Village of Cayuga Heights in conflict with the provisions of this Local Law are hereby superseded to the extent necessary to give this Local Law full force and effect. Section V. VALIDITY The invalidity of any provision of this Local Law shall not affect the validity of any other provision of this Local Law that can be given effect without such invalid provision. Section VI. EFFECTIVE DATE This Local Law shall be effective immediately upon filing in the office of the New York State Secretary of State, except that it shall be effective from the date of its service as against a person served with a copy thereof, certified by the Village Clerk, and showing the date of its passage and entry in the Minutes of the Village Board of Trustees. Mayor Woodard closes the Public Hearing at 7:09 p.m. Attorney Marcus informed the Board, that under SEQR this is a Type II exemption under section 6175c #20 – routine maintenance. Resolution # 8095 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Proposed Local Law establishing sewer rates, to be applied in accordance with Local Law 2 of 2017 of the Village of Cayuga Heights. The purpose of this Local Law is to establish annual sewer rates of to $2.39/1000 gallons consumed for inside users and a rate to $3.59/1000 gallons used for outside users, as defined in articles XII, Sewer Rents, of the Village of Cayuga Heights Articles Motion: Trustee Marshall Second: Trustee Robinson Ayes: Mayor Woodard, Trustees: Biloski, Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion carried 3. Emergency Road Repair Declaration: A heavy rain storm last night caused the Highland Road culvert pipe to collapse and requires closing the road for emergency repair. •Trustee Salton would like all engineering options investigated before continuing with a contractor on this emergency road damage. Superintendent of Public Works Cross informed the Board that repair money will be funded out of Street Capital Improvement projects. Resolution # 8096 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees recognizes the public emergency rising out of a unforeseen occurrence on public property, (Highland Rd. Culvert) and to enter into a contract to make the emergency repairs. Motion: Trustee Robinson Second: Trustee McMurry Ayes: Mayor Woodard, Trustees Biloski, Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion carried Resolution # 8097 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes Mayor Woodard to enter into a contract of an emergency basis with a contractor to perform emergency repairs to the Culvert on Highland Rd. Motion: Trustee Salton Second: Trustee Biloski Discussion: none Ayes: Mayor Woodard, Trustees Biloski, Marshall, McMurry, Robinson, and Salton Abstentions: Motion carried 2. Public Hearing: Mayor Woodard opens the Public Hearing at 7:22 p.m. on proposed Local Law to replace all Zoning Laws and ordinances with a revised and rewritten Zoning Ordinance. Mayor Woodard publicly thanked the Zoning Review Committee: PB Chair, Fred Cowett, former Mayor Kate Supron, Kirk Siegel, David Filiberto, Elaine Quaroni, Superintendent of Public Works Brent Cross, and Trustee Meloney McMurry for all their hard work and dedication. Clerk and Treasurer J. Mangione reads a letter from A.Wittink on Chickens: Submitted Letter. Melissa Pollack: Sent an email to the Village Board, she is in-favor of short term rentals and currently has a short-term rental. She suggested the ZRC consider a special use permit. Rosemarie Parker: Stated her concern is about off-street parking on lawns. She also raised the question on the language for brush piles, and how the new Zoning addresses cutting and removing vegetation. Trustee M. Friend arrives at 7:25 p.m. David Kline: Stated he is very much in favor of restrictions on short term rentals. Commercial rentals should not intrude into residential neighborhoods. He also supports the idea to reduce the number of unrelated occupants in 1–2 family dwellings. Mr. Kline further stated the sections on stream maintenance are hard to read and understand. Lawn maintenance and front yard activities should have some sort of restrictions. He also felt residential neighborhoods are not agriculture zones and is not sure about chickens. He would like to see invisible fencing be considered. Ilene Lambiase: Submitted letter. Eric Bopp: State he will defer to the end to speak. Jeff Sauer: Stated his neighborhood falls into the re-zoning from multi-housing to residential, which is good and felt allowing non-conforming use in this area is more like “spot zoning”. Ron Bors: Stated he is against chickens and his concerns were addressed to the Board in September 2017. The comprehensive plan does not allow for any agricultural zones. He would like the Board to reference the Village of Trumansburg for guidance on chickens. Susan Barnett: Raised the question of how will short term rentals be policed, 14-day enforcement? She also stated the Board should please listen to the residence of the village and not the multi-billion-dollar companies who make profits from our villagers. David Filiberto: Stated he disagrees with the 14-day rule, and any new changes should be less restrictive. the short-term rental changes infringe on property owner’s rights. He is not in favor of chickens in the village and he is also not in-favor of investors buying houses and renting them out. Kate Supron: Thanked the Board of Trustees, Planning Board and the public for all hard work that went into the proposed zoning law. She reminded the public, currently it is not permitted to have short term rentals in the village, the draft is a compromise. She bought her house in a residential neighborhood to live there, not as property to generate income. “I bought a house I could afford, so the idea of renting out my home for supplemental income does not make sense”. On the topic of chickens, she supports chickens with the current restrictions. Carol Schiffman: Stated she supports the changes of number of unrelated people per household. She went on to state, when you don’t control rental properties, you change the nature of the neighborhood. Invisible fence set back should be included and researched for the new zoning draft. Marian VanLoan: Stated as a 26-year resident, she thinks short term rentals don’t belong in the Village. Jane Segelken: Has an accessory apartment and relies on the income from that to stay in her home. She felt long term rentals are much easier to manage than short-term rentals. She also stated, that if the Board acts on the restrictions of rentals it will force out the older / long term residences who cannot afford to live in the Village without some rental income. Connie Kintner: She has had chicken at her property for 10 years now. They eat lots of ticks, and fertilize the lawn. They have never gotten out and would love to educate anyone who wants to learn about chickens. Hickory Lee: Stated she is in favor of allowing residents to have chickens. Anita Graf: Stated she is a rental property owner in the City of Ithaca and came to listen to the public input on short-term rentals. Jeff Milder: Is against the current restrictions on short term rentals. Advocates for owner occupied rentals and calls for more revisions to the current draft of the zoning law. He is against non-owner-occupied rentals and will give more comments in writing. Nina Kohen: Against restriction on short term rentals, occupancy and home occupation. There is no issue with residentswho run short term rentals now. She also felt over the past several months the Mayor and Board has refused to listen to the public comments. John Grant: Bought his home with the understanding of the income potential on accessory apartments. He recommends creating laws to control rentals and allow them. Casey Carr: Is a 25-year resident of Cayuga Heights, she can’t afford to stay in her home without the extra income from short-term rentals. Alicia Fontaine: Asked the Board to consider the definition of stream set back and the steep slope Aspects be looked at closer. Dooley Keifer: Stated there isno site plan review for single family homes. She also felt strongly about allowing unlimited access to solar for property owners. Rick Burgess: Stated he is new to the Village, and the family was excited to learn that chickens might be allowed. Eric Bopp: Stated he is in support of short term rentals. Margery Broadhead: Stated she supports short term rentals but is not in favor of non-owner-occupied rentals. Steve Gordan: Stated he supports owner occupied short term rentals. Eric Pritz: Stated he supports owner occupied short term rentals and feels it fills an income need for most. He also pointed out that most rentals occur on the weekends. Beatrice Szekely: Is a 40-year resident and as the Village Historian, informed the Board that this is only the 3rd Zoning law to be passed since incorporation in 1925. Brian Eden: Stated he supports community shared solar, and front yard solar should be allowed. Stream setbacks should be discussed, and site-plan review should be conducted for all projects. He also is in favor of chickens in the Village. Katherine Gale: Stated she enjoyed hearing the different opinions from all the Village residents. Kate Seaman: Stated she is an Ithaca Realtor, and receives weekly inquiries on properties in the Village and what are the rental opportunities associated with those properties. Resolution # 8099 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees is considered lead agency for SEQR review for the proposed local law to replace all zoning laws and ordinances with a revised rewritten zoning ordinance. Motion: Trustee Salton Second: Trustee Biloski Ayes: Mayor Woodard, Trustees Biloski, Friend, Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion carried Mayor Woodard adjourns the Public Hearing at 9:55 p.m. Motion: Trustee Friend Second: Trustee Biloski Ayes: Mayor Woodard, Trustees Biloski, Friend, Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion carried EXHIBIT 2019-088 Minutes VILLAGE OF CAYUGA HEIGHTS Monday, November 20, 2017 Marcham Hall BOARD OF TRUSTEES 7:00 p.m. MONTHLY MEETING Present: Mayor Woodard; Trustees: Biloski, Friend, McMurry, Robinson, and Salton; Fire Superintendent Tamborelle; Superintendent of Public Works Cross; Assistant Superintendent of Public Works Wiese; Police Chief Steinmetz; Clerk & Treasurer Mangione; Attorney Marcus, Planning Board Chair: Fred Cowett. Call to Order: Mayor Woodard calls the meeting to order at 7:03 p.m. 1. Report of Fire Superintendent Tamborelle-Submitted Report It was a busy month for the department. The new rescue vehicle is now in service. Fifteen air-packs will be acquired from the Corning Fire Department. They are the same generation as the fire department uses now and cost $150 per pack vs. $6000 new. Mayor Woodard recognizes Fire Superintendent Tamborelle is on duty, therefore, he will present his report before other agenda items are addressed. 2. Privilege of the Floor (POF)-No members of the public wish to speak 3. PUBLIC HEARING: A proposed Local Law to replace all zoning and ordinances with a revised/rewritten Zoning Law. Mayor Woodard opens the Public Hearing at 7:12 p.m. Laure Stroock: Submitted letter Mia Slotnick: Submitted letter Mike Macananny: read letters of residents who feel short term rentals are destructive to neighborhoods. Ken Simpson: Stated he is against short term rentals and feels strongly about only owner-occupied rentals. He would like to see some sort of permit process if permitted. Mark Mecenas: Would like to see a mix use area. He owns 5 acres next to Community Corners and would like to develop a greater community area. Ron Bors: Submitted letters, he sent an email link to the NY Times article on chickens and salmonella. He feels the bottom line is residents want to make money at the expense of their neighbors. Richard Coyle: Is in favor of owner occupied short term rentals and believes that an in home apartment is entirely different than renting out a non-owner-occupied home. Jeff Milder: Has a short-term rental and is in favor of owner occupied short term rentals, but not in favor of a non-owner-occupied rentals. Maralyn Edid: Submitted letter William Highland: Submitted letter Mayor Woodard closes the Public Hearing at 7:32 p.m. 4. Approval of Meeting Minutes: July 17, 2017 Resolution # 8100 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the July 17, 2017 Board of Trustee Meeting Minutes as presented in Exhibit 2018-045. Motion: Trustee McMurry Second: Trustee Friend Ayes: Mayor Woodard, Trustees Biloski, Friend, McMurry, and Robinson Nays: none Abstentions: Salton Motion carried 5. Approval of Meeting Minutes: August 21, 2017 Resolution # 8101 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the August 21, 2017 Board of Trustee Meeting Minutes as presented in Exhibit 2018-063. Motion: Trustee Robinson Second: Trustee Biloski Ayes: Mayor Woodard, Trustees Biloski, Friend, McMurry, Robinson and Salton Nays: none Abstentions: Motion carried 6. Approval of Meeting Minutes: October 2, 2017 Resolution # 8102 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the October 2, 2017 Board of Trustee Meeting Minutes as presented in Exhibit 2018-074. Motion: Trustee McMurry Second: Trustee Biloski Ayes: Mayor Woodard, Trustees Biloski, McMurry, Robinson and Salton Nays: none Abstentions: Friend Motion carried 7. Report of The Mayor: A. NYS Family Leave Option: (Exhibit2018-078) The Village as a public employer is not required to provide Paid Family Leave. The Village does provide disability insurance and offer AFLAC coverage for Village employees. The Village could opt-in later if the Board agreed. The Board is interested in finding out more about the fees involved. B. Highland Road Rebuild Update: Chicago Construction Company is progressing with the repairs, and the 60” culvert pipe was installed. Back fill was reused and should be done by Wednesday. DPW is waiting to see if the plant will be able to supply paving materials. Setting will occur over the winter. The sidewalk will remain stone until spring. C. Cayuga Lake Watershed Intermunicipal Organization Appointment: (Exhibit 2018-79) Tabled D. Coalition Against Bigger Trucks Letter to Congress: (Exhibit 2018-80) Chief Steinmetz informed the Board that Pleasant Gove Rd. is designated as a heavy truck road. The Village does not decide the designation of how roads should be classified. The Federal Highway Administration controls the funding and aid. Superintendent of Public Works Cross said the letter to congress is too restricting. The Board of Trustees will not join in signing this letter. E. Floor Refinishing Schedule: Starting this week, the clerk’s office will set up in the court room for a week. F. Clean Energy Community: 2 of 4 benchmarks have been completed: 1. Solar Permit and 2. Energy Audit of the Village buildings. Trustee Marshall has researched another possibility, an Electric Charging Station and has secured pricing. Another aspect is Energy Training Auditing and piggybacking with the Town of Ithaca on building projects. The Village will have to follow up with NYSERDA on proper procedure. The Board could also consider replacing all of the Village street lights with LED bulbs. 8. Report of the Trustees: A. General Code Update: Trustee Biloski and Trustee McMurry are meeting with the department heads to discuss the language General Code has produced in the manuscript. The accuracy of information presented from General Code is helpful for this review process. All changes to local laws, penalties and revisions will require a Public Hearing and the Board of Trustees approval. Trustee Salton is very appreciative of the efforts of those spending time putting this together. B. Sunset Park: The Park has been aerated and re-seeded with the help of the Town of Ithaca. The Board is still considering different options for a hedge or planting for the edge of the slope. Mayor Woodard received a proposal for trimming the slope from Devon Savoy for $5000.00. C. Public Safety Meeting: The committee is interested in obtaining price quotes for the two new generators for Village Hall and DPW. Chief Steinmetz will reach out to the City of Ithaca for more input on Body cameras for the Cayuga Heights Police Department. The police department would need 16-18 cameras and have to hire a part-time employee to manage the camera data and case management. 9. Report of Police Chief Steinmetz- Submitted Report (Exhibit 2018-081) There are no questions from the Board. Chief Steinmetz is working on annual online training through NYMIR for his officers. 10. Report of Assistant Superintendent of Public Works Wiese -Submitted Report (Exhibit 2018-82) There was standing water on Upland Rd. which lead to finding a broken pipe. Repairs were made on site, reseeding the area when the water drains and the soil dries out. Trustee Friend inquired about the amount of water lost when a leak occurs. Bolton Point has a measurement, but the Village does not. A quote to camera all the sewer lines in the Village is attached (Exhibit 2018-083) Assistant Superintendent of Public Works Weise also pointed out that the auction of a 1998 Ford Pickup- CHFD, a DPW trailer, a Hydro- seeded and GMC 5500 plow truck brought just over $19,000. 11. Report of Superintendent of Public Works Cross- Submitted Reports The Public Works Committee has two actions for services with GHD: Amendment No. 4 (Exhibit 2018-084) & GHD: Amendment No. 5 (Exhibit 2018-85) Resolution # 8103 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes the mayor to sign Amendment No. 4 with GHD. Exhibit 2018-084 as revised. Motion: Trustee Robinson Second: Trustee Salton Ayes: Mayor Woodard, Trustees Biloski, Friend, McMurry, Robinson and Salton Nays: none Abstentions: Motion carried Resolution # 8104 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes the Mayor to sign Amendment No. 5 with GHD as not to exceed $10,000.00 Exhibit 2018-80 Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard, Biloski, Friend, McMurry, Robinson and Salton Nays: none Abstentions: Motion carried Superintendent of Public Works Cross has drafted a Request for Proposal (RFP) study on the traffic capacity of the commercial district. There’s no cost to the Village at this point to seek this RFP. He will be working with the Bike/Pedestrian Committee on securing funds for this project. More information will be presented at the February Board of Trustees Meeting. The Phoenix fence has been removed and re-located off the Village property. 12. Report of Clerk & Treasurer- Submitted Report (Exhibit 2018-86) (Exhibit 2018-087) Resolution # 8105 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes the re-levy of the remaining tax revenues of $15,057.46 and $1,204.59 in penalties to be collected by Tompkins County. Motion: Trustee Salton Second: Trustee Friend Ayes: Mayor Woodard, Trustees Biloski, Friend, McMurry, Robinson and Salton Nays: none Abstentions: none Motion carried Resolution # 8106 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #06 for FYE2018 consisting of TA vouchers 45 – 53 in the amount of $16,475.18 and Consolidated Fund vouchers 360 – 454 in the amount of $797,724.19 and the Treasurer is instructed to make payments thereon. Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard, Trustees Biloski, Friend, McMurry, Robinson and Salton Nays: none Abstentions: Motion carried 13. Report of the Attorney: Attorney Marcus has no comments. 14. Trustee Discussion of Proposed Zoning Law. 1. Site plan review for single family houses: On the topic of site plan review for single family houses, the language was not left out, and is located in- Article 17 of site plan review. In the past that language was applicable in the commercial a multi- housing zone and now will be in the residential zone. 2. Leaving lots on Upland Rd. as residential. Mayor Woodard proposes that the lots adjacent to Community Corners remain zoned residential but allow it to be eligible for the Planned Development Zone. The Planning Board would have the ability through site plan review to review all changes either residential or commercial. •The owner of the property is concerned that changing the property from commercial to residential is contrary to what he was told by previous administrations. He would prefer a mixed-use zone. •Trustee McMurry stated the Planned Development Zone approach would allow for some form of commercial development. •Attorney Marcus reminded the public that the new proposed zoning law is intended to accomplish the goals of the comprehensive plan and one of those goals was to improve the economic health of community corners district, and the idea of rezoning that district is part of that. 3. Zoning of Overlook as residential. There is one property on the block that is not zoned residential. The Board approved the change of 114 Overlook Rd. from multi-family zoned to residential. 4. Invisible Fences. The Board opted not to address this in the current draft. 5. Brush piles. The current zoning does not allow them. Mayor Woodard stated, brush piles in a back yard, or beyond public view should be allowed. The Board agreed to add this change. 6. The definition of a lawn. The Board decided not to address this issue at this point of time. 7. Solar Panels in the front yard. The Board agreed to keep the solar panel language as written. Front yard panels are prohibited. 8. Limits to Impervious Surfaces. Parking on lawn is prohibited, parking is only allowed on an improved surface. Any expansion of impervious surfaces and impact on storm water will require site plan review by the Planning Board. Planning Board Chair F. Cowett will work on changes to address the language on Article 12. Off-Street Parking. Resolution # 8107 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorize Mayor Woodard to schedule a Special Board of Trustees Meeting on December 5, 2017 at 7:00 p.m. at the Cayuga Heights Fire Station to finalize the changes to the zoning Draft. Motion: Trustee Salton Second: Trustee Biloski Ayes: Mayor Woodard, Trustees Biloski, Friend, McMurry, Robinson and Salton Nays: none Abstentions: Motion carried 15. Adjournment – 10:43 p.m. EXHIBIT 2019-089 Minutes VILLAGE OF CAYUGA HEIGHTS Monday, December 18, 2017 Marcham Hall BOARD OF TRUSTEES 7:00 p.m. MONTHLY MEETING Present: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson; Police Chief Steinmetz; Fire Chief Tamborelle; Superintendent of Public Work Cross; Assistant Superintendent of Public Works Wiese; Clerk & Treasurer Mangione; Deputy Clerk Walker; and Attorney Marcus. Absent: Trustee Salton Call to Order: Mayor Woodard calls the meeting to order at 7:05 p.m. 1. Privilege of the Floor No members of the public wish to speak 2. Report of Fire Superintendent Tamborelle: (Exhibit 2018-090) Submitted Report* There is always some attrition from training classes when the enormity of the time commitment is realized. The fire department has several instructors certified to offer annual First Aid/CPR initial and recertification training. 3. Report of Mayor: (Exhibit 2018-091) A. Discussion of the Water Rate to be Effective January 1, 2018: Bolton Point (BP) has announced rate increases of 2%, and 11% for the upcoming year. The 11% increase is a revenue neutral amendment to compensate for the minimum usage decrease from 10,000 to 5,000 gallons quarterly. The Village adds a percentage of the BP rate as an upcharge. Past rates and upcharges are listed in the chart on page 4 of the Agenda. Mayor Woodard asks Superintendent of Public Works Cross if he is aware of any aging water infrastructure problems requiring attention in the near future. He is not aware of any large projects on the horizon; nothing that cannot be funded within budget. Clerk & Treasurer Mangione reviews water fund bond payments of $90,000 for three more years. These amounts will retire the $1,000,000 project to increase water flow to satisfy firefighting needs throughout the Village. Trustee Marshall inquires if there has been an increase in the number of leaks. Superintendent Cross explains that Bolton Point is good at identifying leaks and communicating that information to the Village. The internal Water and Sewer Rates become effective January 1, 2018. The Village’s first internal billing is in February for the period October 16, 2017 through January 15, 2018. Resolution #8108 WHEREAS, the Village of Cayuga Heights is served by the Southern Cayuga Lake Intermunicipal Water Commission; and WHEREAS, the Village of Cayuga Heights has entered into an amended, supplemental, restated, and consolidated agreement of municipal cooperation for construction, financing, and operation of an intermunicipal water supply and transmission system dated as of June 5, 1979 and as the same has been amended from time to time (the “Agreement”); and WHEREAS, pursuant to the Agreement, the Village of Cayuga Heights agreed to pay to the Southern Cayuga Lake Intermunicipal Water Commission (hereinafter referred to as “Commission”), water revenues based upon, in part, a water rate billing structure based on a 10,000-gallon minimum; and WHEREAS, the Commission believes it is advisable to adopt a new water rate billing structure based on a 5,000-gallon minimum; and WHEREAS, in consideration of the premises and the mutual undertakings of the parties pursuant to the Agreement, the parties agreed to amend the Agreement effective January 1, 2018; and WHEREAS, the Commission has established minimum base charges listed on the SCLIWC – Bolton Point Water System 2018 Water Rate Billing Structure addendum. THEREFORE, BE IT RESOLVED: the Village of Cayuga Heights Board of Trustees adopts the minimum base usage of 5,000 gallons and establishes the water rate surcharge at $4.12 per 1,000 gallons consumed. Motion: Trustee McMurry Second: Trustee Friend Ayes: Mayor Woodard, Trustees Biloski, Friend, Marshall, McMurry, and Robinson Nays and Abstentions: None Motion carried B. Segelken Property Number Designation: (Exhibit 2018-092) The owner-occupied property is classified a 2-family dwelling. The owners would like a separate mailing address for this apartment. Resolution #8109 WHEREAS, the Tompkins County Department of Emergency Response (DoER) oversees emergency dispatch and communications systems that allow residents to dial 911, and; WHEREAS, 911 is the number to report a police, fire, or medical emergency requiring the immediate presence of police officers, fire fighters, or emergency medical personnel, and; WHEREAS, new address designations are approved by a municipality’s governing body. THEREFORE, BE IT RESOLVED: the Village of Cayuga Heights Board of Trustees approves 114A Texas Lane as the designated address for the accessory apartment located at 114 Texas Lane. Motion: Trustee McMurry Second: Trustee Friend Ayes: Mayor Woodard, Trustees Biloski, Friend, Marshall, McMurry, and Robinson Nays and Abstentions: None Motion carried 4. Report of the Trustees: (Exhibit 2018-093a, b, c) Trustee Marshall has researched installation of an Electric Charging Station as one of four action items to qualify the Village for grant opportunities as a Clean Energy Community. This station has a smart phone locator, and a payment screen application. He is in contact with a supplier in California. Placement of the duel station requires two parking places; the Village will discuss accessibility with Dr. Rubenstein who owns most of the parking area around Village Hall. The cost of the charging station is $1370 which is eligible for a NYSERDA Rebate. The parking spaces at the front of Village Hall are reserved for police department staff. Resolution #8110 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes the Mayor to sign the EVconnect contract contingent upon availability of two spaces adjacent to 836 Hanshaw Road for placement of an electric charging station. Competitive bidding is not an option due to lack of product vendors approved by NYS. Motion: Trustee Robinson Second: Trustee Friend Ayes: Mayor Woodard, Trustees Biloski, Friend, Marshall, McMurry, and Robinson Nays and Abstentions: None Motion carried 5. Report of Police Chief Steinmetz (Exhibits 2018-093 a, b, c) Submitted Report* The number of calls were normal and overtime hours were down this month. New part-time Officer John Arsenault has started training. The department is on a heightened alert for car burglaries during the holiday season. 6. Report of Assistant Superintendent of Public Works Wiese (ASPW) (Exhibits 2018-095) Submitted Report* The Highland Road project has been suspended until Spring due to weather conditions. Leaf collection for the year ends on December 19, 2017. Bids are in for the generator projects; the two Village Hall meters will be combined and relocated on the exterior of the building. The budget number for the generator project is $25,000. 7. Report of Village Engineer and Superintendent of Public Works Cross The WWTP had a good November and better December. GHD will have a pre-project meeting with the other municipalities who use the Village’s WWTP to discuss Inflow and Infiltration issues (Amendment #4) that will take place this Spring. The RFP seeking a Traffic Consultant was sent out on Friday, firms have until the end of January to respond. In response to Dryden protests to a Natural Gas pipeline, NYSEG has a “non-Pipeline” alternative which is a Natural Gas Compression project. A proposed site is on Hanshaw Road in the Village. The concept is for mini-compressors to move gas faster during high demand periods. An exact location has not been identified. With the Public Service Commission’s authorization, utilities can be located wherever the need exists. Attorney Marcus suggests contacting Kendal of Ithaca as a possible location. 8. Report of the Clerk & Treasurer (Exhibits 2018-096 a, b, c) Submitted Report* The DPW did an amazing job helping move the Clerk’s office during the floor refinishing. Information Aide Johnson is the only non-county employee permitted to develop Forms in Laserfiche. The Village Server is likely failing, HPM is looking into costs for a new server. The Village floors refinishing project is on hold until the contractor finds out why the application is not up to par. Resolution #8111 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #07 for FYE 2018 consisting of TA vouchers 54-78 in the amount of $36,519.74 and Consolidated Fund vouchers 455-543 in the amount of $220,135.58 and the Treasurer is instructed to make payments thereon. Motion: Trustee Biloski Second: Trustee Marshall Ayes: Mayor Woodard, Trustees Biloski, Friend, Marshall, McMurry, and Robinson Nays and Abstentions: None Motion carried Blue Heron Construction Company has an issue with the Village’s refusal to pay the sales tax portion of the invoices. The State of NY sent Clerk and Treasurer Mangione a letter stating we are Tax Exempt agency. We have paid the bill from Blue Heron less the $4000 tax submitted. 9. Report of Attorney Marcus No additional topics to discuss. 10. Trustee Discussion of the Zoning Law Draft: • Planning Board Chair, Fred Cowett put together all the changes from the last Board discussion. See Attached*. • After discussion, the Trustees decided not to proceed with the proposed R-2 zone • Discussion continues on the short-term rental topic. ° Trustee McMurry proposes that an owner-occupied rental be allowed to rent up to 28 days annually while a non-owner-occupied rental be limited to 14 days annually. ° Mayor Woodard further proposes the institution of a short-term rental (STR) permit whereby the owner of a STR is required to apply for and maintain a current permit. The annual permit fee will be set at $125 and failure to obtain a permit could result in a maximum fine of $250. Maintenance of a Rental Log by the host will be required. The Code Enforcement Officer is responsible for enforcement. ° Mayor Woodard will contact the legal team at Airbnb to discuss how best to manage host’s compliance. Notice of the law will be provided as Airbnb has a list of rules and regulations of the municipality on the host’s page. • Once these revisions are incorporated, a Public Hearing on the Zoning Law will be scheduled. *Zoning Law Addition of Occupancy Matrix for Residence zone (now Residence 1): § 10.5. Steep slopes. A. No area with slopes greater than or equal to twenty-five percent (25%) for a minimum run of thirty (30) horizontal feet and a minimum area of five hundred (500) square feet shall be disturbed, developed, or redeveloped, including but not limited to by the placement of impervious surface, the exposure or movement of soil or bedrock, or the clearing, cutting, or removing of vegetation that could impair the stability of the slope with the exception of invasive plant species. Property Maintenance and Brush Piles § 14.2. Maintenance of the exterior of lots. A. The owner of any lot in the Village shall be responsible for maintaining the exterior of the lot free of litter and all nuisances and hazards to the safety of owners, tenants, occupants, pedestrians and other persons having access to the lot, and free of unsanitary conditions, and the owner shall promptly remove and abate any of the foregoing. Hazards shall include but not be limited to the following: 1. Refuse consisting of broken glass, stumps, garbage, trash and debris of any description, excepting brush piles so long as they are located in the back yard and are not visible from a public street or sidewalk; 11. Executive Session Resolution #8112 WHEREAS: The NYS Open Meeting Law §105 prescribes matters for which a public body may conduct an executive session; and, WHEREAS: Upon a majority vote of its total membership, taken in an open meeting pursuant to a motion identifying the general area or areas of the subject or subjects to be considered; and, WHEREAS: The conduct an executive session for these enumerated purposes only, provided, however, that no action by formal vote shall be taken to appropriate public moneys: THEREFORE, BE IT RESOLVED THAT, An Executive Session of the Village of Cayuga Heights Board of Trustees is conducted for the purposes of subsection (d) discussions regarding proposed, pending or current litigation; (f) the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation. Motion: Trustee Biloski Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, McMurry, and Robinson Nays and Abstentions: none Motion carried Resolution #8113 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees ends Executive Session and returns to an open meeting. Motion: Trustee Robinson Second: Trustee Friend Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, McMurry, Robinson, and Salton Nays and Abstentions: none Motion carried Resolution #8114 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorize Mayor Woodard to sign Contract with Cornell University for the 2017-2018 Deer Research and Management Plan. Motion: Trustee Biloski Second: Trustee Robinson Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, McMurry, Robinson, and Salton Nays and Abstentions: none Motion carried 12. Mayor Woodard adjourns the meeting at 10:00 p.m. EXHIBIT 2019-090 Minutes VILLAGE OF CAYUGA HEIGHTS Tuesday, February 20, 2018 Ronald E. Anderson Fire Station BOARD OF TRUSTEES 7:00 p.m. MONTHLY MEETING Present: Mayor Woodard; Trustees: Marshall, McMurry, Robinson, and Salton; Police Chief Steinmetz; Superintendent of Public Work Cross; Assistant Superintendent of Public Works Wiese; Deputy Clerk Walker; and Attorney Marcus. Absent: Trustees: Biloski and Friend; Clerk & Treasurer Mangione Call to Order: Mayor Woodard calls the meeting to order at 7:05 p.m. 13. Approval of Meeting Minutes: January 16, 2018 (Exhibit 2018-106) Resolution #8128 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the January 16, 2018 Meeting Minutes as presented. Motion: Trustee Salton Second: Trustee McMurry Ayes: Mayor Woodard; Trustees Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion Carried 14. Privilege of the Floor: No members of the public wish to speak. 15. Report of Fire Superintendent Tamborelle-Submitted Report The Spring recruitment class should produce around 5-6 members. 16. Report of Village Historian Szekely-Submitted Report B. Szekley reported the Historians budget for FYE 2017-2018 was allocated to collecting books authored by Cayuga Heights residents. The books will be displayed in the Marcham Hall Court Room. For FYE 2018- 2019 the historians will continue to purchase books and continue with the Village mapping project. Trustee Salton thanked Historian Szekely for all her articles and contributions, which have added to the richness of our community. 17. Report of Mayor Woodard a. Streetlight Conversion to LEDs: The City of Ithaca and Town of Ithaca are willing to help the other municipalities convert to LED either at no cost or subsidized cost. NYSEG put together a buyout for the lights in Cayuga Heights, rough estimates are around $21,000. The Village has around 317 lights and would like to explore service contracts if the Village did buy out NYSEG. Assistant Superintendent of Public Works Wiese updated the Board that dis-connect switch on Triphammer Rd. has been installed. b. Transportation Study: Superintendent of Public Work Cross received six proposals for the Community Corners traffic study. The Planning Board will begin discussing them next Monday. The traffic evaluation is for the two major intersections in the Village: N. Triphammer Rd Hanshaw & Hanshaw Pleasant Grove Rd. There were several traffic counters set up in the Village over the last week. Superintendent of Public Work Cross stated that Tri-State Company is the New York State Department of Transportation subcontractor for traffic counters and he will determine who authorized the installation. c. Short Term Rental Update: The law is in affect now. May 9, 2108 will be the deadline to obtain a permit and operate a short-term rental. d. On-line Billing: The Village is now accepting credit cards and water and sewer bills can be paid on-line. e. Chestnut Trees: Andre Bensadoun, Village Forester acquired 5 American Chestnut trees from the American Chestnut Foundation (ACF). The Village of Cayuga Heights will receive the trees after Mayor Woodard signs an agreement not to distribute the biological material of the trees. Resolution #8129 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes the Mayor sign the agreement with the American Chestnut Foundation as written. Motion: Trustee McMurry Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion Carried 6. Report of the Trustees: Trustee McMurry reports that, the Bike-Pedestrian Committee had asked several landscaping companies for proposals on a planting for the edge of the slope in Sunset Park. A discussion followed regarding options for clearing vegetation and trees on the slope. This will be an ongoing maintenance project. Trustee Marshall suggested contacting Dan Seigel to evaluate the plants and develop a plan for erosion control. The General Code codification is due in March. Clerk & Treasurer Mangione is compiling the changes. All changes to the codification will be discussed and voted on at a future Public Hearing. Mayor Woodard informed the Board that the DPW will be purchasing a GIS platform called Manifold. The first project will be to map all the manholes in the Village of Cayuga Heights. The TAP Sidewalk funding application will be due this summer and funding will be announced in the fall. There is a new bike share project the City of Ithaca is launching in April and Trustee McMurry asked for them to consider including the Village as part of the program in the future. Trustee McMurry stated, a bike to school day is planned for the Cayuga Heights Elementary School on May 18th. Chief Steinmetz stated the Village police department could provide a classroom bike safety training as part of the planned event. 7. Report of Police Chief Steinmetz: The annual STOP DWI contract is due, the contract reimburses up to $3500.00 for dedicated stop DWI patrols. Resolution #8130 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes the Mayor sign the agreement with the Tompkins County Stop DWI program. Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard; Trustees Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion Carried 8. Report of Assistant Superintendent of Public Works Wiese MATCO Electricians was called back after the Police Department noticed the lights flickering and popping. MATCO found the circuit breaker was “cooking” and appeared to have been wet at some point. MATCO will be able to convert all those circuits to new 200 amp. service panel for a cost not to exceed $2500.00. M. Wiese also reported this winter to save on overtime, DPW snow crews will coordinate with CHPD on when to call in the snow plow teams. Mayor Woodard stated, she would like to see a reduction in salt used on certain flat roads, primarily because of the amount of salt entering the watershed. Traditionally our staff will apply salt on the first and last round of snow plowing. The two new generators are installed and working. Resolution #8131 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes the Mayor sign a contract of emergency bases with MATCO for the repairs to the circuit breakers in Marcham Hall. The cost is not to exceed $2500 and funds from the contingency fund. Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard; Trustees Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion Carried 9. Report of Superintendent of Public Works Cross The WWTP and Public Works Committee are looking at quotes to install bearings and seals on the trickling filters at the WWTP. There are not many contractors available to bid on this type of work. Henderson Brothers has submitted a quote, but no others. Resolution #8132 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes the Mayor to sign the contract with Henderson Brothers provided that no better bid is received before February 27, 2018 to perform replacement work on the Village Sewer Treatment Plant. Motion: Trustee Robinson Second: Trustee Salton Ayes: Mayor Woodard; Trustees Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion Carried All the “small” fixes at the WWTP have resulted in good results. GHD is working on an engineering study in preparation for a grant application for the headworks project. Trustee Salton asked who will write the grant and application. Superintendent of Public Works Cross will check into it. 18. Report of the Clerk & Treasurer Mangione: Clerk & Treasurer Mangione was absent but submitted FYE2018 revenue summary. Mayor Woodard reported sales tax revenues have increased throughout the Tompkins County. Resolution #8133 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #09 for FYE2018 consisting of TA vouchers 88 - 100 in the amount of $17,974.40 and Consolidated Fund vouchers 607-699 in the amount of $274,495.35 and the Treasurer is instructed to make payments thereon. Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard; Trustees Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion Carried Superintendent of Public Works Cross, asked for a prepayment to Ungleich Flooring for refinishing the Court Room floor in the amount of $2313.00. Resolution #8134 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the payment to Ungleich Hardwood Floors in the amount of $2313.00 for Marcham Hall floor resurfacing, as it is duebefore the March 19, 2018 Board of Trustees Meeting. Motion: Trustee McMurry Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion Carried 11. Report of Attorney Marcus: Village Attorney Marcus reported that Tompkins County responded to our proposed Zoning Law pursuant to GML Section 239. Although the County did not have any further comments to the new law, the Board should ratify the adoption of the Zoning Law as presented on February 6, 2018. Resolution #8135 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees ratifies and approves the adoption of the new Zoning Law as written and presented on February 6 2018. Motion: Trustee Salton Second: Trustee McMurry Ayes: Mayor Woodard; Trustees: Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion Carried 12. Executive Session Resolution #8136 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees enter an Executive Session for the purposes of discussing the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation. Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion Carried 13. Adjournment- Mayor Woodard adjourns the meeting at 10:29 p.m. EXHIBIT 2019-091 Minutes VILLAGE OF CAYUGA HEIGHTS Monday, April 16, 2018 Marcham Hall BOARD OF TRUSTEES 7:00 p.m. MONTHLY MEETING Present: Mayor Woodard; Trustees: Biloski (joined at 7:34 p.m.), Friend, Marshall, McMurry, Robinson, and Salton; Police Chief Steinmetz; Superintendent of Public Work Cross; Assistant Superintendent of Public Works Wiese; Treasurer Mangione; Clerk Walker, and Attorney Marcus. Call to Order: Mayor Woodard calls the meeting to order at 7:03 p.m. 19. Approval of Meeting Minutes: February 6, 2018 Resolution #8208 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves the February 6,2018 meeting minutes as presented. Motion: Trustee Salton Second: Trustee McMurry Ayes: Mayor Woodard; Trustees: Friend, Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion Carried 20. Approval of Meeting Minutes: April 2, 2018 Resolution #8209 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves the April 2, 2018 Organizational Meeting Minutes as presented. Motion: Trustee Friend Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Friend, Marshall, McMurry, and Robinson Nays: none Abstentions: Salton Motion Carried 21. Report of Fire Superintendent Tamborelle: Submitted Report (Exhibit 2019-001) Resolution #8220 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves the following Cayuga Heights Fire Department Slate of Officers as voted on by the Cayuga Heights Fire Company and approved by the Cayuga Heights Fire Department Fire Council. Fire Chief George Tamborelle Assistant Fire Chief Joe Price Assistant Fire Chief John Putnam Assistant Fire Chief Robert Shepherd Lieutenant Blake Berger Lieutenant Brendan Bloodnick Lieutenant Devin Savoy Lieutenant Michael Garrett Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Friend, Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion Carried Police Chief Steinmetz would like to recognize Officer D. Tier III Trustee Salton offers to read the Resolution. Resolution # 8210 RESOLUTION HONORING POLICE OFFICER DANIEL TIER III UPON HIS RETIREMENT WHEREAS, Daniel Tier III was hired as a Police Officer for the Village of Cayuga Heights in April of 1986; and WHEREAS, prior to joining the Cayuga Heights Police Department, Officer Tier served as a Police Officer with the Dryden Police Department where he earned the rank of Sergeant; and WHEREAS, Officer Tier is currently serving with the City of Ithaca Fire Department since 1987 where he has earned the rank of Assistant Chief; and WHEREAS, Officer Tier has been involved in many law enforcement and community organizations, was actively involved with the Dryden Volunteer Fire Department, was a member of the Dryden Town Board; and WHEREAS, Officer Tier, and his wife Sharon, have supported law enforcement, fire, emergency medical services, and other first responder efforts for many years; and WHEREAS, Officer Tier’s public service and community involvement has inspired his son, Nicholas Tier, to follow in his footsteps and is serving as a member of the Ithaca Fire Department. NOW, THEREFORE, BE IT RESOLVED that the Village Board of Trustees does hereby commend and thank Officer Daniel Tier for many years of dedicated law enforcement service, and especially for his dedication and positive contributions to the Cayuga Heights Police Department and wishes him a healthy and enjoyable retirement. Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Friend, Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion Carried 4. Justice Court Annual Report: Submitted Report (Exhibit 2019-002) Mayor Woodard asked why a decrease in the number of court cases in the annual report is there. Chief Steinmetz suggested the Police Department is being more proactive, and people know not to speed through the Village of Cayuga Heights. The amount of uncollected fees has gone down. there is around $30,000 over the last 30 years. Court Clerk Kannus sent out a firm letter requesting delinquent payments, and to date the court has recovered about 50% of the outstanding funds. The acceptance of credit cards has helped reduce the outstanding amounts owed. The Justice report only lists cases once they are closed. 5. Report of Mayor: Trustee Bioski arrived at 7:34 p.m. a. Public Hearing on the proposed 2018-2019 fiscal year budget: Mayor Woodard opens the Public at 7:34 p.m. No members of the public wished to speak. Mayor Woodard closes the Public Hearing at 7:35 p.m. Resolution #8211 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees establishes the tax rate of $6.49/1000 for Fiscal Year ending May 31, 2019 and approves the proposed budget as presented. Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion Carried b. Traffic Study: The Village of Cayuga Heights Planning Board reviewed 7 engineering studies submitted to the Village of Cayuga Heights to study traffic patterns and potential improvements to the two intersections near Community Corners. Based on the Planning Board’s recommendations a sub-committee will invite the 3 firms to conduct a presentation. Trustee Salton inquired about Cornell’s North Campus development and Cornell helping with the traffic study. Superintendent of Public Works, B. Cross will ask Cornell University if there is any funding to put towards traffic studies. Trustee Marshall reminded the Board that the Cayuga Medical Center Project traffic studies were designed to project impacts not offer a solution. c. WWTP: There is a conference call on Wednesday with GHD to discuss financing, grants and bonding. The first phase, Headworks project will need approval from the Board at next Board of Trustees meeting. Trustee Robinson updated the Board on the WWTP contract with the management company- Yaws. Over the course of this year the WWTP Committee has been keeping tabs on the Yaws and their management team. It is the recommendation of the WWTP Committee that we extend the contract for another year without any increase in the monthly rate. The Board will vote on this at next month’s Board of Trustees meeting. d. New Water Rate: After review by the Village of Cayuga Heights Finance Committee it is recommended to raise the annual water rates. RESOLUTION: 8212 WHEREAS, the Village of Cayuga Heights is served by the Southern Cayuga Lake Intermunicipal Water Commission; and WHEREAS, the Village of Cayuga Heights has entered into an amended, supplemental, restated, and consolidated agreement of municipal cooperation for construction, financing and operation of an intermunicipal water supply and transmission system dated as of June 5, 1979 as the same has been amended from time to time (the “Agreement”); and WHEREAS, pursuant to the Agreement, the Village of Cayuga Heights agreed to pay to the Southern Cayuga Lake Intermunicipal Water Commission (hereinafter referred to as “Commission”), water revenues based upon, in part, a water rate billing structure based on a quarterly 5,000 gallon minimum; and WHEREAS, the Commission has established a flat rate charge of four dollars and ninety-six cents ($4.96) per 1,000 gallons and a Village surcharge is 101.6% of that which is five dollars and four cents ($5.04) equaling $10.00 per 5000 gallons NOW, THEREFORE, BE IT RESOLVED THAT, the Village of Cayuga Heights Board of Trustees establishes the foregoing rate will be the rate charged for all regular quarterly bills sent after June 1, 2018 Motion: Trustee Friend Second: Trustee McMurry Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion Carried e. Sewer Rate: The purpose of this Proposes Local Law is to establish annual sewer rates. RESOLUTION: 8213 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes the scheduling of a Public Hearing on May 21, 2018 at 7:00 p.m. to accept comments on the Proposed Local Law to establish new sewer rates of $2.51/1000 gallons consumed from premises located within the Village and $3.72/1000 gallons used for treatment of waste water originating from premises located outside the Village. Motion: Robinson Second: Salton Ayes: Mayor Woodard; Trustees: Friend, Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion carried f. Emerald Ash Borer: This invasive beetle has been found in Fall Creek, and kills all types of ash trees. Currently there is no cure and treatment could help delay the destruction. The Fiscal year 2018-2019 Budget has $1000 to spend on treatment. Treatment involves 2 options: cutting them down or injecting them with an insecticide. The Village has over 100 ash trees in the Village right away. The City of Ithaca has a contractor who can treat 9 of our selected trees for $1000.00. Village residents can also get a reduced price for treatment of ash trees on private property. RESOLUTION: 8214 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes Mayor Woodard to sign a contract with Integral Tree and Landscape Company of Stanfordville, NY to treat 9 ash trees (149 inches) at $6.71 per inch. Motion: Trustee Robinson Second: Trustee Biloski Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion carried g. Zoning Law Amendment- Certified Mailing Return Receipt Request RESOLUTION: 8215 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes the scheduling of a Public Hearing on May 21, 2018 at 7:05 p.m. to accept comments on the changes to the Zoning Law eliminating the certified mail return receipt request required in the current law for notification of property owners of a site plan review, subdivision, or variance within 200 feet of the applicant’s property. Motion: Trustee Marshall Second: Trustee Friend Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion carried h. Zoning Law Amendment- number of people allowed to reside in a dwelling in the Multi-Housing Zone The current Zoning Law is unclear as to how many people are allowed per bedroom in the multi-housing district. Attorney Marcus stated that this topic was focused on in January before the zoning draft was finalized. A client of R. Marcus wanted to find out what number of occupants were allowed in a multi-housing dwelling. It was unclear and needed to be defined in the Zoning Law adopted on February 6, 2018. Trustee McMurry stated that this approach is different than the original language which did not set a specific limit on the number of people allowed to occupy a dwelling in a multi-housing district. The only limitation in occupants in the current Zoning Law was based on Building Code and had no numerical limit on the number of occupants. B. Cross stated that there is a potential applicant who had a plan for a particular property in the Village, 306 Highland for a 2-unit dwelling in the multi-housing district with one common living area and multiple bedrooms. Trustee McMurry asked how that is different from a Boarding House or Rooming House? The new language states there cannot be more than 4 bedrooms per unit. RESOLUTION: 8216 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes the scheduling of a Public Hearing on May 21, 2018 at 7:10 p.m. to accept comments on changing the language to clarify the number of residents per bedroom in the multi-housing zone. Motion: Trustee McMurry Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion carried i. Chickens: Mayor Woodard would like to allow chickens to have daily free range within a fenced yard. Trustee Salton would like to see a final version of the proposed chicken law at the next Board of Trustee meeting. 6. Report of the Trustees: •Trustee McMurry would like the Village to waive the special event fee for the Cayuga Heights Elementary School PTA- Bike to School Day to be held on June 1, 2018. RESOLUTION: 8217 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves the Bike to School Day on June 1, 2018 from 7:00 a.m. to 9:00 p.m. The permit fee is waived for this special event. Motion: Trustee Salton Second: Trustee Biloski Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, Robinson, and Salton Nays: none Abstentions: McMurry Motion carried c. Bicycle Law: Currently it is prohibited to ride a bicycle on an Village sidewalk. This proposed local law would allow anyone 12 years old and under to ride on the sidewalk. RESOLUTION: 8218 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes the scheduling of a Public Hearing on May 21, 2018 at 7:15 p.m. to accept comments on the proposed riding on sidewalks law. Motion: Trustee Biloski Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion carried 7. Report of Police Chief Steinmetz: Submitted report (Exhibit 2019-006) Cayuga Heights Police Department use to offer bicycle safety training. • The new Tahoe purchase was covered at last month’s meeting. • Explorer auction results were lower than expected, but still is still worth accepting the bid from the auction. RESOLUTION: 8219 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes Mayor Woodard to sign the Teitsworth Inc. auction settlement price of $8600.00 for the decommissioned 2013 Ford Explorer Vin # 1FM5K8ARXDGC92051 Motion: Trustee Salton Second: Trustee Friend Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion carried Mayor Woodard informed the Board that the Police Contract is in the final stages of negotiations 8. Report of Village Engineer Cross: • A quote for Village Hall gutters was around $60,000 and B. Cross is looking for another contractor to bid the work. •GHD will be conducting a Village infiltration and inflow study this Thursday. 9. Report of ASPW Wiese: •Drainage issues will be the main focus of the D.P.W. for the next few weeks. • MATCO will need to come and install a disconnect switch in order to prevent the Air Compressor from stopping the back-up electric generator for the building. •Seneca Paving Company gave us a better price for paving North Triphammer Road. and we accepted the quote. Paving should start in May. 10. Report of the Treasurer Mangione: Submitted Report (Exhibit 2019-007) RESOLUTION: 8221 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves Abstract #11 for FYE2018 consisting of TA vouchers 113-121 in the amount of $17,425.11 and Consolidated Fund vouchers 790-876 in the amount of $227,838.41 and the Treasurer is instructed to make payments thereon. Motion: Trustee Robinson Second: Trustee Friend Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion carried 11. Report of Clerk Walker: • Working on the transition to Clerk and roles with Informational Aide Johnson who is now the Village Deputy Clerk. 12.Adjournment: Mayor Woodard adjourns the meeting at 10:00 p.m. EXHIBIT 2019-092 Minutes VILLAGE OF CAYUGA HEIGHTS Monday, May 21, 2018 Marcham Hall BOARD OF TRUSTEES 7:00 p.m. MONTHLY MEETING Present: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson; Police Sergeant Wright; Superintendent of Public Work Cross; Assistant Superintendent of Public Works Wiese; Treasurer Mangione; Clerk Walker, and Attorney Marcus. Absent: Trustee Salton, Police Chief Steinmetz Call to Order: Mayor Woodard calls the meeting to order at 7:05 p.m. 1. Report of Fire Superintendent Tamborelle: Sumitted Report Resolution #8222 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves the Cayuga Heights Fire Department request to hold “Movies at the Station” on Wednesdays this summer and waives the Special Events Permit fee. Motion: Trustee McMurry Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson Nays: none Abstentions: none Motion Carried 2. Privilege of the Floor: Deborah Dawson, County Legislator, reports •The Ithaca green building initiative was approved by the City of Ithaca and is planned to be adopted by the Town of Ithaca www.ithacagreenbuilding.com •Superintendent of Public Works, B. Cross informed the Board that the NYS Building and Code Council will have to review it and make recommendations to anything passed by the City of Ithaca. •NYSEG is evaluating the natural gas compressor project to determine a location for the new compressor station. •Lansing Town Supervisor, Ed Lavine, urged the Board to support the project and stated the Lansing School District is at the end of the natural gas pipe line. At times the pressure is so low that it affects the school’s ability to heat the buildings. 3. Report of Mayor: a. Proposed LL B-2018-Sewer Rates -- Public Hearing: The purpose of this Local Law is to establish annual sewer rates of (a) $2.51/1000 gallons used for treatment of waste water originating from premises located within the Village and (b) $3.72/1000 gallons used for treatment of waste water originating from premises located outside of the Village. This action is exempt under SEQR 617.4B #27 Mayor Woodard opens the Public Hearing at 7:20 p.m. No members of the public wished to speak Mayor Woodard Closes the Public Hearing at 7:21 p.m. Resolution #8223 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees adopts Proposed LL B-2018 - Sewer Rates as Local Law # 2 of 2018. VILLAGE OF CAYUGA HEIGHTS LOCAL LAW 2 OF THE YEAR 2018 A LOCAL LAW TO AMEND THE ANNUAL SEWER RATES, AS DEFINED IN ARTICLE XII, SEWER RENTS, OF THE VILLAGE OF CAYUGA HEIGHTS ARTICLES Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows: Section I. PURPOSE The purpose of this Local Law is to establish annual sewer rates of $2.51/1000 gallons consumed for inside users and a rate of $3.72/1000 gallons used for outside users, as defined in articles XII, Sewer Rents, of the Village of Cayuga Heights Articles. Section II. AUTHORITY This Local Law is enacted pursuant to the grant of powers of local governments provided for in (i) Section 10 of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provisions of the New York State Constitution or not inconsistent with any general law relating to its property, affairs, government or other subjects provided for in said Section 10 of the Municipal Home Rule Law, (ii) General Municipal Law Article 14-F, (iii) General Municipal Law Sections 451 and 452, and (iv) Village Law Article 14. Section III. ESTABLISHMENT OF SEWER RATES As of June 1, 2018, annual sewer rates shall be established at a rate of $2.51/1000 gallons used for treatment of waste water originating from properties located within the Village and a rate of $3.72/1000 gallons used for treatment of waste water originating from properties located outside of the Village. Section IV. SUPERSEDING EFFECT All Local Laws, resolutions, rules, regulations and other enactments of the Village of Cayuga Heights in conflict with the provisions of this Local Law are hereby superseded to the extent necessary to give this Local Law full force and effect. Section V. VALIDITY The invalidity of any provision of this Local Law shall not affect the validity of any other provision of this Local Law that can be given effect without such invalid provision. Section VI. EFFECTIVE DATE This Local Law shall be effective immediately upon filing in the office of the New York State Secretary of State, except that it shall be effective from the date of its service as against a person served with a copy thereof, certified by the Village Clerk, and showing the date of its passage and entry in the Minutes of the Village Board of Trustees. Motion: Trustee Friend Second: Trustee Biloski Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson Nays: none Abstentions: none Motion Carried b. Proposed LL C-2018- Number of occupants in the Multi-Housing Zone – Public Hearing: It is the intent of this Local Law to correct, revise and clarify the limits imposed on the occupancy of dwelling units in buildings that contain three (3) or more dwelling units located in the Village’s Multifamily Housing Zone. This action is exempt under SEQR 6.17.4B #27 Mayor Woodard opens the Public Hearing at 7:23 p.m. Public Comment: •Liz Frisbie, who manages the apartments at 220 Triphammer Rd. asked the Board about their current zoning of one-bedroom apartments. Superintendent B. Cross stated, the 220 Triphammer Rd. location is 1 of 12 buildings that are split between the City of Ithaca and the Village. The Village deferred zoning to the City of Ithaca. The City of Ithaca is enforcing the housing law which limits the number of occupants based on the number of bedrooms. Superintendent B. Cross stated that he received a comment from the current real-estate agent of 306 Highland Rd. asking for clarification on how many people could be in a 4-bedroom apartment. The answer is 8 occupants. Mayor Woodard closes the Public Hearing at 7:30 p.m. Resolution #8224 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees adopts Proposed LL C-2018 -to amend the Village of Cayuga Heights Zoning Law Section 6.2.B.1 as Local Law # 3 of 2018. VILLAGE OF CAYUGA HEIGHTS LOCAL LAW 3 OF THE YEAR 2018 A LOCAL LAW TO AMEND THE VILLAGE OF CAYUGA HEIGHTS ZONING LAW SECTION 6.2.B.1, PERMITTED PRINCIPAL USES IN THE MULTIPLE HOUSING ZONE Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows: SECTION I PURPOSE AND INTENT It is the intent of this Local Law to correct, revise and clarify the limits imposed on the occupancy of dwelling units in buildings that contain three (3) or more dwelling units located in the Village’s Multifamily Housing Zone. The purpose of this Local Law is to delete and replace the text of Section 6.2.B.1 of the Zoning Law (the “Zoning Law”) of the Village of Cayuga Heights (the “Village”). SECTION II AUTHORITY This Local Law is enacted pursuant to the grant of powers to local governments provided in Section 10 of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provision of the New York State Constitution and not inconsistent with any general law relating to its property, affairs, government or other subjects provided for in said Section 10 of the Municipal home Rule Law. SECTION III AMENDMENT OF ZONING LAW ARTICLE 6, SECTION 6.2.B.1 A. The current text of Zoning Law Article 6, Section 6.2.B.1 is hereby deleted in its entirety, and such text is hereby replaced with the following text: § 6.2.B.1 Buildings containing three (3) or more dwelling units, with a. Any dwelling unit to contain no more than four (4) bedrooms, and b. Any dwelling unit to be occupied by: i. One (1) family, or ii. In the case of any dwelling unit in such buildings that contains one (1) bedroom, up to two (2) unrelated occupants, or iii. In the case of any dwelling unit in such buildings that contains two (2) bedrooms, up to four (4) unrelated occupants, or iv. In the case of any dwelling unit in such buildings that contains three (3) bedrooms, up to six (6) unrelated occupants, or v. In the case of any dwelling unit in such buildings that contains four (4) bedrooms, up to eight (8) unrelated occupants. SECTION IV SUPERSEDING EFFECT All Local Laws, Articles, resolutions, rules, regulations and other enactments of the Village of Cayuga Heights in conflict with the provisions of this Local Law are hereby superseded to the extent necessary to give this Local Law full force and effect. Without limiting the foregoing, to any extent that the terms of the Zoning Law of the Village of Cayuga Heights are deemed to be in conflict with the requirements of this Local Law, the terms of this Local Law shall govern and control. SECTION V PARTIAL INVALIDITY. In the event that any portion of this Local Law is declared invalid by a court of competent jurisdiction, the validity of the remaining portions shall not be affected by such declaration of invalidity. SECTION VI EFFECTIVE DATE. This Local Law shall be effective immediately upon filing in the office of the New York State Secretary of State, except that it shall be effective from the date of its service as against a person served with a copy thereof, certified by the Village Clerk, and showing the date of its passage and entry in the Minutes of the Village Board of Trustees. Zoning Law Section 6.2.B.1 is hereby deleted in its entirety and replaced with the following text. Motion: Trustee McMurry Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson Nays: none Abstentions: none Motion Carried c. Proposed LL D-2018- Certified Mailing of Notices-Public Hearing: It is the intent of this Local Law to revise the requirements for the mailing of notices of certain public hearings, as set forth in the Zoning Law (the “Zoning Law”) of the Village of Cayuga Heights (the “Village”). Mayor Woodard opens the Public Hearing at 7:34 p.m. No members of the public wished to speak Attorney R. Marcus, asked Superintendent of Public Works Cross, if a GML 239 M notice was sent out. Without notification, the Board cannot vote on Proposed LL C-2018 and Proposed LL D-2018. The Board determined the Village did not notify the neighboring municipalities. The Public Hearing will be continued at the June 18, 2018 Board of Trustees monthly meeting. The Board’s vote for Proposed LL-C-2018 and Proposed LL D-2018 are invalid and they will have to re- vote at the June 18, 2018 Meeting. d. GHD – Engineering Report: The finance committee met and determined that a WWTP expansion will need Bond Resolution for 10 Million dollars. The Village can apply for two types of Grants offered from NYS. (a) The Water Quality Improvement Grant and (b) The Infrastructure Improvement Grant. The Board will need to pass a resolution approving the engineering report from GHD in order to proceed. RESOLUTION: 8225 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves and accepts the GHD Engineering Report with the noted correction of Phase #1- Headworks project Motion: Trustee Robinson Second: Trustee Biloski Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson Nays: none Abstentions: none Motion Carried RESOLUTION: 8229 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes the Mayor to sign the design portion of the GHD contract- phase #2 for hourly services not to exceed $300,000. Motion: Trustee Friend Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson Nays: none Abstentions: none Motion Carried e. Warrenwood Apartments Sewer Bill: A water leak under their parking lot resulted in over a million gallons of water lost. This water did not go through our sewer lines and the apartment complex is asking for a credit on the sewer bill portion. The Town of Ithaca has provided a credit for them already. The Board will give a credit to the Town of Ithaca pending proof the charge was paid by the Town of Ithaca. RESOLUTION: 8230 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes the Mayor to sign a letter providing credit to the Town of Ithaca for Warrenwood Apartments forgiving the sewer portion of their March bill. Motion: Trustee McMurry Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson Nays: none Abstentions: none Motion Carried f. Lansing Sewer District: Town of Lansing Supervisor, Ed Lavine, addressed the Board about the formation of a new sewer district. On April 30th the Town of Lansing Board passed a resolution to act as lead agency for this project. Town of Lansing has opened a Public Hearing and wanted to make sure the Village of Cayuga Heights is comfortable moving forward with the new sewer district plan. Mayor Woodard asked how the sewer meters are being monitored. Supervisor Lavine stated the new sewer district will be responsible for monitoring those meters. Trustee Robinson asked about exceeding the allowed sewer units, Supervisor Lavine stated the 33.050 gallons permitted is very conservative. The meter information going forward will be very valuable in tracking and evaluating future expenses. RESOLUTION: 8231 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees accepts the appointment of Town Board of the Town of Lansing as lead agency for SEQRA review for the Town of Lansing new Sewer District 1. No significant changes have been made to the original MOU. Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson Nays: none Abstentions: none Motion Carried f. Tax Collection as charitable contributions: The Board will continue to research this issue. g. Traffic Study Update: Superintendent of Public Works, B. Cross, will send a letter to 5 of the engineering groups inviting them to come present to the Public Works Committee, the members of Bicycle/Pedestrian Committee and the Planning Board. h. Administrative Assistant Position: Deputy Clerk Johnson has informed Mayor Woodard that she will be leaving in January 2019. To prepare for her departure, the Clerk’s office would like to post an informational aide position. RESOLUTION: 8232 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes posting a part time with the potential of full time informational aide position with the County. Motion: Trustee Biloski Second: Trustee McMurry Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson Nays: none Abstentions: none Motion carried i. Chickens: Tabled j. EAB- Emerald Ash Borer (EAB): The Village will treat 9 ash trees for a total cost of $1000.00, The Clerk’s office will also insert an educational notice for residents about EAB in the Village tax bill mailed in June. Another method to control the spread of the EAB will cut and remove ash trees in the Village right of way. k. NYSEG-Confidentiality and Assurance Agreement: All the other local municipalities have signed this agreement. The Village cannot project true buy out costs without signing. The conversation will continue next month when other Board members can contribute to the discussion. 4. Report of the Trustees a. Public Hearing- Bicycle Law RESOLUTION: 8233 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees shall conduct a Public Hearing on June 18, 2018 at 7:00 p.m. in Marcham Hall on the Proposed Local Law E-2018 Bicycle Law. Motion: Trustee Marshall Second: Trustee McMurry Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson Nays: none Abstentions: none Motion carried b. Public Hearing- Flood Zone Law: General Code recommended that the Village update requirements to take part in the National Flood Insurance Program. Even though the Village is not in a flood zone the Village of Cayuga Heights needs to have an updated Flood Zone Law to meet NYSDEC requirements. RESOLUTION: 8234 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees shall conduct a Public Hearing on June 18, 2018 at 7:05 p.m. at Marcham Hall on the Proposed Local Law F-2018 Flood Zone Law. Motion: Trustee Friend Second: Trustee Biloski Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson Nays: none Abstentions: none Motion carried c. TAP Grant Update: Applications are due August 15, 2018. A draft application is due on June 25, 2018. d. Electric Scooter: Lime Bike is the only authorized bike rental vendor in the City of Ithaca. B. Cross, recommended the Bicycle/Pedestrian Committee meet with the Lime Bike representative to better understand the whole process. Trustee McMurry suggests, with the growth of bikes that more bike racks at bus stops/shelter and local businesses will be needed. 5. Report of Police Sergeant Wright: Submitted Report The Police Department Cameras and DVR system is outdated and should be updated. It is budgeted for this fiscal year. 6. Report of ASPW Wiese: Submitted Report The seasonal worker (J. Randall) is available to work again for the Village this year, and ASPW Wiese would like to bring him back for this year. ASPW Wiese, addressed the Board about the purchase of a Village vehicle for ASPW Wiese to use at work and take home. Treasurer Mangione will check into the insurance coverage. This purchase will fall into next fiscal year. 7. Report of Superintendent of Public Works Cross: The official MS4 Annual Storm Water Report is complete. RESOLUTION: 8235 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes Mayor Woodard to sign the Annual MS4 Tompkins County Storm Water Report. Motion: Trustee Friend Second: Trustee Biloski Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson Nays: none Abstentions: none Motion carried 8. Report of Treasurer Mangione: Submitted Report: a. Permissive Referendum: As written the permissive referendum needs to establish and address SEQR. As part of the grant application process for the WWTP an environmental assessment form needs to be completed. RESOLUTION: 8236 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees has determined that the additions to, and rehabilitation and reconstruction of, the Village of Cayuga Heights Sewer Treatment Plant is a Type II action under SEQRA 6.17.5.C #2 Motion: Trustee Robinson Second: Trustee Friend Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson Nays: none Abstentions: none Motion Carried RESOLUTION: 8237 WHEREAS, the Village of Cayuga Heights Board of Trustees has determined that it would be in the best interests of the Village, and to promote the health, safety and welfare of the residents of the Village, to construct certain additions to and perform certain rehabilitation and reconstruction of the Village Sewage Treatment Plant in and for the Village of Cayuga Heights, Tompkins County, New York at a maximum estimated cost of $10,000,000 and to issue $10,000,000 serial bonds of said Village to pay the cost thereof. WHEREAS, the capital project hereinafter described has been determined to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act (“SEQRA”), the implementation of which project as proposed, under SEQRA 6.17.5(c), #2 has been determined not to have a significant impact on the environment. NOW THEREFORE, BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the Board of Trustees of the Village of Cayuga Heights, Tompkins County, New York (the "Village"), as follows: Section 1. The construction of additions to and reconstruction of the Village sewage treatment plant in and for the Village of Cayuga Heights, Tompkins County, New York, including original furnishings, equipment, machinery, apparatus, appurtenances, and incidental improvements and expenses in connection therewith, is hereby authorized, SUBJECT TO PERMISSIVE REFERENDUM, at a maximum estimated cost of $10,000,000. Section 2. The plan for the financing of the aforesaid maximum estimated cost is by the issuance of $10,000,000 serial bonds of said Village, hereby authorized to be issued therefor pursuant to the provisions of the Local Finance Law; provided, however, that the amount of serial bonds ultimately to be issued shall be reduced dollar for dollar by the amount of any federal and/or rebate grant monies received therefore. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is forty years, pursuant to subdivision 4 of paragraph a of Section 11.00 of the Local Finance Law. It is hereby further determined that the maximum maturity of the serial bonds herein authorized will exceed five years. Section 4. The faith and credit of said Village of Cayuga Heights, Tompkins County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such bonds as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. Section 5. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the serial bonds herein authorized, including renewals of such notes, is hereby delegated to the Village Treasurer, the chief fiscal officer. Such notes shall be of such terms, form, and contents, and shall be sold in such manner, as may be prescribed by said Village Treasurer, consistent with the provisions of the Local Finance Law. Section 6. All other matters except as provided herein relating to the serial bonds herein authorized including the date, denominations, maturities, and interest payment dates, within the limitations prescribed herein and the manner of execution of the same, including the consolidation with other issues, and also the ability to issue serial bonds with substantially level or declining annual debt service, shall be determined by the Village Treasurer, the chief fiscal officer of such Village. Such bonds shall contain substantially the recital of validity clause provided for in Section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals, in addition to those required by Section 51.00 of the Local Finance Law, as the Village Treasurer shall determine consistent with the provisions of the Local Finance Law. Section 7. The Village Treasurer is hereby further authorized, at her sole discretion, to execute a project finance and/or loan agreement, and any other agreements with the New York State Environmental Facilities Corporation, including amendments thereto, and including any instruments (or amendments thereto) in the effectuation thereof, in order to affect the financing or refinancing of the object or purpose described in Section 1 hereof, or a portion thereof, by a bond or note issue of said Village in the event of the sale of same to the New York State Environmental Facilities Corporation. Section 8. The validity of such bonds and bond anticipation notes may be contested only if: 1) Such obligations are authorized for an object or purpose for which said Village is not authorized to expend money, or 2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within thirty (30) days after the date of such publication, or 3) Such obligations are authorized in violation of the provisions of the Constitution. Section 9. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150-2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 10. Upon this resolution taking effect, the same shall be published in summary form in the official newspaper of said Village for such purpose, together with a notice of the Village Clerk in substantially the form provided in Section 81.00 of the Local Finance Law. Motion: Trustee Marshall Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson Nays: none Abstentions: none Motion Carried RESOLUTION: 8238 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves Abstract #12 for FYE2018 consisting of TA vouchers 122- 134 in the amount of $18,088.41 and Consolidated Fund vouchers 877-968 in the amount of $203,604.37 and the Treasurer is instructed to make payments thereon. Motion: Trustee Biloski Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion carried 9. Report of Clerk Walker: The Division of labor for between Deputy Clerk Johnson and Clerk Walker has been working well. The staff is working through some vendor changes and updating the Village insurance renewals. The upcoming Village tax bills will now be available for view and payment online. 10. Adjournment: Mayor Woodard adjourns the meeting at 10:49 p.m. EXHIBIT 2019-093 Minutes VILLAGE OF CAYUGA HEIGHTS Monday, July 16, 2018 Marcham Hall BOARD OF TRUSTEES 7:00 p.m. MONTHLY MEETING Present: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson, and Salton; Police Sergeant Wright; Superintendent of Public Work Cross; Assistant Superintendent of Public Works Wiese; Treasurer Mangione; Clerk Walker. Absent: Attorney Marcus, Trustee Friend Call to Order: Mayor Woodard calls the meeting to order at 7:05 p.m. 1. Report of Fire Superintendent Tamborelle: Submitted Report (Exhibit 2019-042) 2. Privilege of the Floor- No members of the Public wished to speak 3. Report of Mayor: a. Public Hearing on Proposed LL – G: To allow the keeping of chickens in the Village. Mayor Woodard opens the Public Hearing at 7:06 p.m. Resolution #8261 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees opened the Public Hearing on Proposed LL -G of 2018 at 7:06 p.m. Motion: Trustee McMurry Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion carried Discussion: •Village resident, Connie Kintner, has been raising chickens for 15 years in the Village. She stated she would like to see the proposed law modified to allow, free range chickens in the back yard during the daytime and not just in a run or coop. •Dr. Peter Schwartz, raised a question about chickens and if they were free range what kind of problems that might create with neighbors and their pets, especially barking dogs. •Another member of the public suggested the proposed law just state: A property owner can have chickens as long as the neighbors do not object. Village Resident, Elizabeth Goldberg stated that her family has chickens for the fresh eggs and to control the ticks on their pets and children. When they first got chickens, they talked with their neighbors and made sure everyone has been informed. To this day no one has a problem with them owning chickens. Mayor Woodard closed the public hearing at 7:15 p.m. Discussion: •Mayor Woodard would like the proposed local law to be more specific, on runs, coops and definition of - “free range”. •Trustee Robinson, stated this local law is a compromise, and is the best thing given what we have right now. •Trustee Marshall stated that more space is better for the chickens and tick control. •B. Cross stated, as the Village Zoning Officer, he has had very few complaints about those residents with chickens in the Village. Resolution #8262 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees adopts Local Law- G of 2018 as Local Law # 7 of 2018. VILLAGE OF CAYUGA HEIGHTS DRAFT PROPOSED LOCAL LAW G OF THE YEAR 2018 A LOCAL LAW TO AMEND THE VILLAGE OF CAYUGA HEIGHTS ZONING LAW SECTIONS 3.3, “DEFINTIONS,” AND 5.3, “PERMITTED ACCESSORY BUILDINGS AND USES” IN THE RESIDENCE ZONE TO PERMIT THE KEEPING OF CHICKENS Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows: SECTION I PURPOSE AND INTENT It is the intent of this Local Law to add to the permitted uses in the Residence Zone, as set forth in the Zoning Law (the “Zoning Law”) of the Village of Cayuga Heights (the “Village”) the use of keeping chickens. The final version of the Village’s new Zoning Law, adopted as of February 6, 2018, did not include keeping chickens as a permitted use, although this use was contemplated and discussed in prior proposed drafts of the Zoning Law. The Village’s Board of Trustees has determined that the use of keeping chickens in the Residence Zone should be a permitted use in accordance with certain stated conditions, requirements and limitations. The purpose of this Local Law is to add this permitted use and these conditions, requirements and limitations by adding such provisions to Zoning Law Section 5.3 and by adding two definitions to Zoning Law Section 3.3. SECTION II AUTHORITY This Local Law is enacted pursuant to the grant of powers to local governments provided in Section 10 of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provision of the New York State Constitution and not inconsistent with any general law relating to its property, affairs, government or other subjects provided for in said Section 10 of the Municipal home Rule Law. SECTION III AMENDMENT OF ZONING LAW SECTION 3.3, “DEFINTIONS” The two following definitions are hereby added to Zoning Law Section 3.3, “Definitions”: COOP, CHICKEN An enclosed, raised structure for housing and sheltering chickens that is designed to be predator proof, ventilated, watertight, and easily accessed and cleaned, with a minimum of four (4) square feet per chicken and a maximum size of thirty (30) square feet. RUN, CHICKEN An enclosed, fenced area for containing and allowing chickens to roam and eat that is designed to be predator proof and easily accessed and cleaned, with a minimum area of ten (10) square feet per hen. SECTION IV AMENDMENT OF ZONING LAW SECTION 5.3, “PERMITTED ACCESSORY BUILDINGS AND USES” IN THE RESIDENCE ZONE The following text is hereby added to Zoning Law Section 5.3, “Permitted Accessory Buildings and Uses” in the Residence Zone, as subsection “K” thereof: K. The keeping of chicken hens (hens), but no roosters nor other type of poultry, for personal use only, subject to the following conditions: 1. A maximum of six (6) hens per property; 2. Hens must be kept in an enclosed coop that is locked every night with a minimum enclosed coop size of four (4) square feet per hen and a maximum coop size of thirty (30) square feet; 3. Hens shall have access to a run which must be fenced with a minimum run size area of ten (10) square feet per hen; 4. Coops and runs shall be located in a side or rear yard with a minimum setback of twenty-five (25) feet from the lot line; 5. All dead, diseased, or severely ill hens shall be properly disposed of immediately; 6. Cruel treatment of hens is prohibited; 7. Any coop, run, and fencing deemed to be in poor condition by the Village's Code Enforcement Officer must be repaired as soon as possible; 8. Hen feces not properly disposed of and any objectionable odor shall be considered health hazards and must be remedied immediately; 9. Hens may not run loose outside the coop or run. SECTION V SUPERSEDING EFFECT All Local Laws, Articles, resolutions, rules, regulations and other enactments of the Village of Cayuga Heights in conflict with the provisions of this Local Law are hereby superseded to the extent necessary to give this Local Law full force and effect. Without limiting the foregoing, to any extent that the terms of the Zoning Law of the Village of Cayuga Heights are deemed to be in conflict with the requirements of this Local Law, the terms of this Local Law shall govern and control. SECTION VI PARTIAL INVALIDITY. In the event that any portion of this Local Law is declared invalid by a court of competent jurisdiction, the validity of the remaining portions shall not be affected by such declaration of invalidity. SECTION VII EFFECTIVE DATE. This Local Law shall be effective immediately upon filing in the office of the New York State Secretary of State, except that it shall be effective from the date of its service as against a person served with a copy thereof, certified by the Village Clerk, and showing the date of its passage and entry in the Minutes of the Village Board of Trustees. Motion: Trustee McMurry Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Marshall, McMurry, and Robinson Nays: none Abstentions: Trustee Salton Motion carried b. Schedule a Public Hearing on Proposed Local Law -H. 2018, No Parking on West Remington Road. Assistant Superintendent of Public Works Wiese stated that West Remington Road is a very narrow. West Remington Road only has 3 houses and very little traffic. In the past the Department of Public Works placed temporary no parking signs up on West Remington Road during special events held in the City of Ithaca. Resolution #8263s BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes a Public Hearing to be scheduled on August 21, 2018 at 7:00 p.m. to accept comments on the Proposed Local Law H-2018. Motion: Trustee Biloski Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Biloski, Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion carried f. Parking in the Right of Way (ROW): Mayor Woodard asked the public to address whether parking should be more strictly enforced in the Village Right of Way. Masha Fontas- Read the 2 emails she sent to the Village Board of Trustees. Submitted Emails: 1. I live at 811 Hanshaw. There is a sidewalk in front of my house. Visitors to my house, as well as the houses across the street, have typically parked in the ROW between the white line and the sidewalk. This way, they are not blocking pedestrians and they are not blocking road traffic. The ROW on the non-sidewalk side of the street does not have enough room for cars to park FULLY beyond the white line, because of ditches and hedges. If the Village police ticket cars parked in this way, where CAN the cars legally park? The driveways on this block are not large enough to accommodate visitors and contractors. And as a note...Regarding the photo in the e-newsletter - ... the line of vehicles parked on the grass between the sidewalk and the white line appear to be parked in the only way that does not interfere with moving vehicles and pedestrians. Are you saying that they are actually parked illegally? Where should they be parked? Thank you for your kind attention to my concerns. Masha Fontes 2. I am responding to the statement in the village e news "... this does not mean your guests can park in your neighbor's ROW without their permission. " The ROW does not belong to me or any other village resident. It is owned by the village and is in fact an extension of the roadway. I believe that only the village can forbid parking on village land. I have been a Village resident and homeowner for 27 years. I live at 811 Hanshaw Road. People have always parked in front. They also stroll there. They also "walk" their dogs there. The strip is part of the road which is owned by the Village, and, like the road, available to the public. When I purchased my house 27 years ago, it was very clear to me that my property ends at a line defined by stakes that were placed in the ground and described in my deed. This line is indeed some distance from the road center, and between this line and the road's edge there are plantings, a sidewalk, a fire hydrant and a grassy/gravelly shoulder. It would never occur to me that members of the public should ask my permission to park or walk on this land. They also do not seek my permission to walk their dogs or to allow their dogs to relieve themselves. The land does not belong to me. It seems absurd that anyone should seek my permission to use public land that is located in front of my house, or that I should do the same when visiting another village resident. Please do not encourage other homeowners to behave as if they own the ROW. The ROW is not an easement over private property. It belongs to the Village. No homeowner should have the right to forbid parking on Village property. Sincerely, Masha Fontes Mayor Woodard reminded the public that residents are required to maintain the ROW. The goal of this discussion is to find out where the residents stand on the parking issue. Dr.Peter Schwartz stated he maintains the ROW, has people park in the ROW, many people park throughout the village in this way. We should have the right to park if we maintain the ROW. Snowplows, USPS, trucks all have contributed to the damage, and each time he fixes the damage. Mayor Woodard stated, one of the main issues that has come to the Board’s attention are the “things” people are putting in the ROW to prevent parking. Village resident Paul Ginsparg stated, he has great sympathy for those trying to stop or block people from parking in the ROW. He lives next to the Cornell University President’s house, which host’s large gatherings a few times a year and cars always parked in his ROW. Rons Bors: I don’t think the landowner should have to fix damage to the ROW, snowplows tend to cause a lot of damage. Some kind of marker in the ROW would be helpful to prevent damage. Paul Ginsparg asked why there are no parking signs on Highland Road, which is inconsistent with the rest of the Village. B. Cross stated, that this is an unintentional discrepancy due to a road structure change. The idea is to prohibit parking on the side of the road with a curb and sidewalk. When the Highland Road curb was installed, the parking signs were not changed. Dr. Peter Schwartz suggested the Board look into a permit process for parking in the ROW, or passage of a standardize device (pole marker) to prevent parking in the ROW. Trustee Robinson stated that markers or other types of barriers in the ROW are what led to this discussion of parking issues. The Cayuga Heights Police Department has been issuing parking warnings for parking in the ROW over the last 3 weeks. Sergeant Wright stated that the main focus of the ticketed vehicles was safety concerns, not hazards. Mayor Woodard stated the Board will continue the discussion at next month’s Board of Trustees Meeting. Trustee Robinson recommends suspending warning tickets until the Board can all agree to a better understanding of the issue. Trustee McMurry asked, prior to the vote on Proposed LL -G of 2018 was the GML 239 sent to the municipalities. Further investigation revealed the Village had not sent it. A revote of Proposed LL -G of 2018 will be rescheduled for the August Board Meeting. c. Board of Trustees meeting change to August 21st at 7:00 pm Mayor Woodard proposed rescheduling the August BOT meeting to accommodate some Trustee’s travel schedules. Resolution #8264 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes the Mayor to change the Board of Trustees monthly meeting to August 21, 2018 at 7:00 p.m. at the Cayuga Heights Fire Department. Motion: Trustee Salton Second: Trustee Biloski Ayes: Mayor Woodard; Trustees: Biloski, Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion carried d. $5000.00 NYSERDA Grant The Village was awarded a Clean Energy Communities Grant for accomplishing several benchmarks and initiatives to making the Village a Clean Energy Community. B. Cross noticed the exterior wood and framing is deteriorating on Marcham hall and could be a source of energy loss. Another possibility is a cooling system for the meeting room of Marcham Hall. Mayor Woodard suggested the money be put towards the windows at Village Hall. e. Firewood Changes: The Board decided not to add or change language regulating firewood in the current Zoning Law at this time. 4. Report of the Trustees Trustee Robinson attended an NYSEG Outreach and Discussion and Smart Meter experiment meeting. The installation of the meters went well, however the post installation and impact of the advisory group was an issue. NYSEG took a big publicity hit. Trustee McMurry stated she will get TAP draft review feedback this week, and the final submission will be completed by Friday August 10, 2018. Trustee Biloski informed the Board that we will be sending General Code the language on unsafe buildings. 5. Report of Police Sergeant Wright: Submitted Report (Exhibit 2019-045) Submitted Report. The new 2018 Chevy Tahoe will start to be equipped later this month. 6. Report of ASPW Wiese: The subbase on the Parkway is to be installed tomorrow, drainage will be going in the next two weeks. Upland intersection will take the drainage. Mechanisms are going into place to make sure the water drains off properly. Highland Road project is completed. Sidewalks are finished. A question was raised about putting in solar lights for walkway over the creek. There are 30 posts and could alternate posts with a solar light. Cost should be around $300.00 Drain Brain spent some time last week to camera a few off road sewer lines. Mike will email the Board with the results sometime next week. Mayor Woodard reported on July 30th SCLIWC will meet and discuss the Infill &Infiltration report and Mike should submit the video footage from Drain Brain. There will be some crosswalk stripping and sidewalk repairs over the next few weeks. 7. Report of Village Engineer Cross: a. NYSEG Buyout- Terry Carroll from NYSERDA is converting information from NYSEG to excel and conducting his own street light inventory in the Village. The City of Ithaca is moving forward with replacing their street lights and hopefully they will be able to work through all the issues. There will be more to report at the August BOT meeting. b. Airbnb update: About 17 listings have either paid the permit or are in the process of taking their listings down. There are still about 3 locations that have not been found. Fines will be the next thing to mailed. More and more municipalities are following up and creating regulation to control of short term rentals in residential communities. c. HSC has quoted the heater / AC unit in the older side of the Police Station. The unit is working fine but has a condensation issue. 8. Report of the Treasurer Mangione: Submitted Report (Exhibit 2019-056) a. Mortgage tax revenue- The reports is generated by the number of properties sold in the village. b. July Abstract: RESOLUTION #8265 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #2 for FYE2019 consisting of TA voucher 2 - 10 in the amount of $17,331.07 and Consolidated Fund vouchers 26 - 101 in the amount of $273,979.43 and the Treasurer is instructed to make payments thereon. Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion carried 9. Report of the Clerk a. Constellation Contract: (Exhibit 2019-049) After review of the variable rate, the average is a lot less than the fixed rate offered in the contract. b. 1010 Triphammer Road Resolution: Board approval is required to add a new address to establish a 911 designation. The owners of 1012 Triphammer Road. requested that their newly subdivided property be designated as 1012 Triphammer Road. RESOLUTION #8266 WHEREAS, the Tompkins County Department of Emergency Response (DoER) oversees emergency dispatch and communications systems that allow residents to dial 911, and; WHEREAS, 911 is the number to report a police, fire, or medical emergency that requires the immediate presence of police officers, fire fighters, or emergency medical personnel, and; WHEREAS, new address designations are approved by a municipality’s governing body. NOW, THEREGORE, BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves 1012 Triphammer Road. Tax Parcel 10-3-6.1 as a new designated address. Motion: Trustee Salton Second: Trustee Biloski Ayes: Mayor Woodard; Trustees: Biloski, Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion carried 10. Executive Session RESOLUTION: #8267 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees enters into an executive session (F) for the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person Motion: Trustee Robinson Second: Trustee McMurry Ayes: Mayor Woodard; Trustees: Biloski, Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion carried RESOLUTION #8268 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees exits from an executive session at 10:03 p.m. Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Biloski, Marshall, McMurry, Robinson, and Salton Nays: none Abstentions: none Motion carried 11. Adjournment: Mayor Woodard adjourns the meeting at 10:04 p.m. EXHIBIT 2019-094 Minutes VILLAGE OF CAYUGA HEIGHTS Tuesday, August 21, 2018 Ronald E. Anderson Fire Station BOARD OF TRUSTEES 7:00 p.m. MONTHLY MEETING Present: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson, Police Chief Steinmetz; Superintendent of Public Work Cross; Assistant Superintendent of Public Works Wiese; Treasurer Mangione; Clerk Walker. Absent: Trustee Salton Call to Order: Mayor Woodard calls the meeting to order at 7:01 1. Approval of Meeting Minutes: August 2, 2018 Resolution # 8272 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves the August 2, 2018 Meeting Minutes as presented. Motion: Trustee McMurry Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson Nays: none Abstentions: none Motion carried 2. Report of Fire Superintendent Tamborelle: Submitted Report (Exhibit 2019-051) Fire Superintendent Tamborelle reported that CHFD will be decommissioning the Dodge Durango and putting in a purchase order for a 2019 Tahoe. 3. Privilege of the Floor Mr. Tom McCarthy, a long-time resident of the Village and developer of the North Sunset Trail, was hospitalized for about a year from a ski accident. He is present to address the Board in protest of the late fee on his property tax bill. Mayor Woodard informed Mr. McCarthy that, unfortunately New York State law overrides the Board of Trustees ability to waive any interest fees. Mr. John McCarthy stated that Remington Rd. is in bad shape and would like to know when the Village is going to address the potholes. Superintendent of Public Works, B. Cross, stated that the road was reopened in 1992 and the bare minimum was done to the road. It’s beyond a patch job. The road needs repaving and this particular road is not high on the list due to low traffic. 4. Report of Mayor a. Public Hearing Proposed L.L.- H No Parking on West Remington Road •Mayor Woodard Opened Public Hearing at 7:08 p.m. -There is no discussion or comments from the public. •Mayor Woodard Closes the Public Hearing at 7:09 p.m. • Pursuant to GML 239 M, Tompkins County reviewed the law and saw no impact. •This is a Type II action under SEQR 617.5c #16 installation of traffic controls devises on existing streets, roads and highways. Resolution # 8273 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees adopts Proposed Local Law – H as Local Law # 8 of 2018. VILLAGE OF CAYUGA HEIGHTS PROPOSED LOCAL LAW 8 OF THE YEAR 2018 AMENDMENT OF SECTION 7, “PARKING, STANDING AND STOPPING,” OF ARTICLE IV, “TRAFFIC CONTROL,” OF THE ARTICLES OF THE VILLAGE OF CAYUGA HEIGHTS, ADOPTED AS LOCAL LAW NUMBER 3 OF 1991 CONCERNING W. REMINGTON ROAD BETWEEN NORTH SUNSET ROAD AND EAST SHORE DRIVE Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows: SECTION I PURPOSE AND INTENT The purpose of this Local Law is to establish that no parking, standing or stopping is permitted on W. Remington Road between North Sunset Road and East Shore Drive. The Board of Trustees of the Village of Cayuga Heights (the “Village”) has determined that to potentially enhance the safety of operators of motorized and non-motorized vehicles, as well as pedestrians, no vehicles should be parked, left standing or stopped on W. Remington Road between North Sunset Road and East Shore Drive. The intent of this Local Law is to amend Section 7, "Parking, Standing and Stopping," of Article IV, “Traffic Control,” of the Articles of the Village, adopted as Local Law Number 3 of the Year 1991. SECTION II AUTHORITY This Local Law is enacted pursuant to the grant of powers to local governments provided for in (i) Section 10 of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provisions of the New York State Constitution or not inconsistent with any general law relating to its property, affairs, government or other subjects provided for in said Section 10 of the Municipal Home Rule Law, (ii) Section 10 of the Statute of Local Governments and (iii) Article 5-J of the General Municipal Law. SECTION III AMENDMENT OF SECTION 7, “PARKING, STANDING AND STOPPING,” OF ARTICLE IV, “TRAFFIC CONTROL,” OF THE ARTICLES OF THE VILLAGE OF CAYUGA HEIGHTS, ADOPTED AS LOCAL LAW NUMBER 3 OF THE YEAR 1991. As of the effective date of this Local Law, the following text will is hereby added as subsection b(2)(ss) to Section 7, “Parking, Standing and Stopping,” of Article IV, “Traffic Control,” of the Articles of the Village of Cayuga, adopted as Local Law Number 3 of the year 1991: b (2) (ss) On both sides of W. Remington Road between North Sunset Road and East Shore Drive SECTION IV SUPERSEDING EFFECT All Local Laws, Articles, resolutions, rules, regulations and other enactments of the Village of Cayuga Heights in conflict with the provisions of this Local Law are hereby superseded to the extent necessary to give this Local Law full force and effect. SECTION V PARTIAL INVALIDITY. In the event that any portion of this Local Law is declared invalid by a court of competent jurisdiction, the validity of the remaining portions shall not be affected by such declaration of invalidity. SECTION VI EFFECTIVE DATE. This Local Law shall be effective immediately upon filing in the office of the New York State Secretary of State, except that it shall be effective from the date of its service as against a person served with a copy thereof, certified by the Village Clerk, and showing the date of its passage and entry in the Minutes of the Village Board of Trustees. Motion: Trustee Robinson Second: Trustee Friend Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson Nays: none Abstentions: none Motion carried b. Re-Vote Proposed L.L.- G Chickens: At the July Board of Trustees meeting, it was determined that the Village did not notify the County as required under GML 239 M. Since then, Tompkins County was notified and stated that there was no impact. Resolution # 8274 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees adopts Local Law – G as Local Law # 7 of 2018. VILLAGE OF CAYUGA HEIGHTS PROPOSED LOCAL LAW 7 OF THE YEAR 2018 A LOCAL LAW TO AMEND THE VILLAGE OF CAYUGA HEIGHTS ZONING LAW SECTIONS 3.3, “DEFINTIONS,” AND 5.3, “PERMITTED ACCESSORY BUILDINGS AND USES” IN THE RESIDENCE ZONE TO PERMIT THE KEEPING OF CHICKENS Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows: SECTION I PURPOSE AND INTENT It is the intent of this Local Law to add to the permitted uses in the Residence Zone, as set forth in the Zoning Law (the “Zoning Law”) of the Village of Cayuga Heights (the “Village”) the use of keeping chickens. The final version of the Village’s new Zoning Law, adopted as of February 6, 2018, did not include keeping chickens as a permitted use, although this use was contemplated and discussed in prior proposed drafts of the Zoning Law. The Village’s Board of Trustees has determined that the use of keeping chickens in the Residence Zone should be a permitted use in accordance with certain stated conditions, requirements and limitations. The purpose of this Local Law is to add this permitted use and these conditions, requirements and limitations by adding such provisions to Zoning Law Section 5.3 and by adding two definitions to Zoning Law Section 3.3. SECTION II AUTHORITY This Local Law is enacted pursuant to the grant of powers to local governments provided in Section 10 of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provision of the New York State Constitution and not inconsistent with any general law relating to its property, affairs, government or other subjects provided for in said Section 10 of the Municipal home Rule Law. SECTION III AMENDMENT OF ZONING LAW SECTION 3.3, “DEFINTIONS” The two following definitions are hereby added to Zoning Law Section 3.3, “Definitions”: COOP, CHICKEN An enclosed, raised structure for housing and sheltering chickens that is designed to be predator proof, ventilated, watertight, and easily accessed and cleaned, with a minimum of four (4) square feet per chicken and a maximum size of thirty (30) square feet. RUN, CHICKEN An enclosed, fenced area for containing and allowing chickens to roam and eat that is designed to be predator proof and easily accessed and cleaned, with a minimum area of ten (10) square feet per hen. SECTION IV AMENDMENT OF ZONING LAW SECTION 5.3, “PERMITTED ACCESSORY BUILDINGS AND USES” IN THE RESIDENCE ZONE The following text is hereby added to Zoning Law Section 5.3, “Permitted Accessory Buildings and Uses” in the Residence Zone, as subsection “K” thereof: K. The keeping of chicken hens (hens), but no roosters nor other type of poultry, for personal use only, subject to the following conditions: 1. A maximum of six (6) hens per property; 2. Hens must be kept in an enclosed coop that is locked every night with a minimum enclosed coop size of four (4) square feet per hen and a maximum coop size of thirty (30) square feet; 3. Hens shall have access to a run which must be fenced with a minimum run size area of ten (10) square feet per hen; 4. Coops and runs shall be located in a side or rear yard with a minimum setback of twenty-five (25) feet from the lot line; 5. All dead, diseased, or severely ill hens shall be properly disposed of immediately; 6. Cruel treatment of hens is prohibited; 7. Any coop, run, and fencing deemed to be in poor condition by the Village's Code Enforcement Officer must be repaired as soon as possible; 8. Hen feces not properly disposed of and any objectionable odor shall be considered health hazards and must be remedied immediately; 9. Hens may not run loose outside the coop or run. SECTION V SUPERSEDING EFFECT All Local Laws, Articles, resolutions, rules, regulations and other enactments of the Village of Cayuga Heights in conflict with the provisions of this Local Law are hereby superseded to the extent necessary to give this Local Law full force and effect. Without limiting the foregoing, to any extent that the terms of the Zoning Law of the Village of Cayuga Heights are deemed to be in conflict with the requirements of this Local Law, the terms of this Local Law shall govern and control. SECTION VI PARTIAL INVALIDITY. In the event that any portion of this Local Law is declared invalid by a court of competent jurisdiction, the validity of the remaining portions shall not be affected by such declaration of invalidity. SECTION VII EFFECTIVE DATE. This Local Law shall be effective immediately upon filing in the office of the New York State Secretary of State, except that it shall be effective from the date of its service as against a person served with a copy thereof, certified by the Village Clerk, and showing the date of its passage and entry in the Minutes of the Village Board of Trustees. Motion: Trustee McMurry Second: Trustee Biloski Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson Nays: none Abstentions: Trustee Friend Motion carried c. Brian Eden: Mr. Eden is on the Environmental management counsel for the Village. •There is a large proposed Varna housing development. The Freeze Road bridge if reconstructed will become a 2-lane bridge. • NYSEG has not formally dropped the natural gas compressor stations project, but by the next quarter the Village should have an official letter from NYSEG. d. NYSERDA •Terry Carrol who is the County’s Clean Energy Community Coordinator from NYSERDA has been mapping the street lights in the village. • Terry Carrol’s staff have found 276 street lights that are an exact match with NYSEG list. There are still 16 streets lights that are unaccounted for. •The City of Ithaca is using George Woodbury who has helped municipalities negotiate buyouts with NYSEG. He will be able to evaluate the proposal from NYSEG and offer suggestions on how to proceed with a buyout from NYSEG. •Trustee Robinson would be interested in the locations of street lights that are not working. Terry Carroll stated that the GIS mapping system also has the capability to import photos. •Trustee Marshall asked how NYSEG can be charging full market value on depreciated street lights. Terry Carroll responded that NYSEG has found unique ways to get around that issue. e. Chief Steinmetz Resolution: Chief Steinmetz will be retiring on August 30th, 2018. HONORING POLICE CHIEF STEINMETZ UPON HIS RETIREMENT RESOLUTION # 8275 WHEREAS, James M. Steinmetz was hired as a Police Officer for the Village of Cayuga Heights in September of 1994; and WHEREAS, prior to joining the Cayuga Heights Police Department, Officer Steinmetz served as a Campus Police Officer with Ithaca College; and WHEREAS, Officer Steinmetz served as Village Police Officer until 2007, where he was promoted the rank of Sergeant and, whereas in 2012 Sergeant Steinmetz was promoted to Police Chief, and served with honor and distinction; and WHEREAS, Chief Steinmetz’s hallmarks have been supporting law enforcement, fire, emergency medical services, and other first responder efforts; and WHEREAS, The Village of Cayuga Heights desires to enter into the record in honor James M. Steinmetz for his steadfast public service; and NOW, THEREFORE, BE IT RESOLVED that the Village Board of Trustees does hereby commend and thank Police Chief Steinmetz for many years of dedicated law enforcement service, and especially for his dedication and positive contributions to the Cayuga Heights Police Department and wishes him a healthy and enjoyable retirement. Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson Nays: none Abstentions: none Motion carried Chief Steinmetz stated that it has been an honor and privilege to serve the Board and community. f. Traffic Consultant Results: •The review committee selected Bergmann & Associates engineering team to conduct the Community Corners traffic study. The Bergmann engineering team was more engaging and understood the complexities and “real world” tradeoffs involved. •Another distinction was the updated software which incorporated the pedestrian models in the study. This firm is also willing to wait for the Village developments of Cayuga Medical Offices and the Cornell N. Campus residential development. Resolution # 8276 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes Mayor Woodard to contact and request a contract upon the approval from Village Engineer and Village Attorney with Bergman and Associates to conduct a traffic study beginning in April 2019. Motion: Trustee Biloski Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson Nays: none Abstentions: none Motion carried g. Administrative Office Committee Formation Resolution # 8277 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes the formation of an Administrative Office Committee. Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson Nays: none Abstentions: none Motion carried Resolution # 8278 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes the appointment of appointing the Village Mayor, Village Clerk, Village Deputy Clerk, and Village Treasurer to the Administrative Committee. Motion: Trustee McMurry Second: Trustee Robinson Ayes: Trustees: Biloski, Friend, Marshall, McMurry, and Robinson Nays: none Abstentions: Mayor Woodard Motion carried Resolution # 8279 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes Mayor Woodard to appoint Trustee McMurry to the Administration Office Committee. Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, and Robinson Nays: none Abstentions: Trustee McMurry Motion carried Resolution # 8280 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes Mayor Woodard to appoint the Deputy Treasurer Biloski to the Administration Office Committee. Motion: Trustee Friend Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Friend, Marshall, McMurry, and Robinson Nays: none Abstentions: Trustee Biloski Motion carried h. Brush pickup- email from Gail Wagner • Village resident, Gail Wagner, asked Mayor Woodard about offering a second brush pickup during each month. Assistant Superintendent of Public Works Wiese stated the extra cost associated with a second brush pickup would not be feasible for the Village. 5. Report of the Trustees a. $400,000 CD- •Treasurer Mangione will investigate the different rates available to renew this CD for 6 months. Resolution # 8281 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes the Treasurer to transfer $458,300.00 from the Sewer Fund (G) Fund Balance to budget for Headworks Design Studies conducted by GHD Consulting Services. Motion: Trustee Robinson Second: Trustee Biloski Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson Nays: none Abstentions: none Motion carried b. Barton and Loguidice Fund allocation •If the Village does receive a grant for TAP then Treasurer Mangione would allocate funds to a specific account, but nothing needed at this time. c. Right of Way (ROW) Issues •Trustee Robinson asked the question of how obstructions in the be right of way issues will be enforced in the new zoning law. B. Cross, stated enforcement falls back on the Code Enforcement Officer, not the police department. 6. Report of Police Chief Steinmetz: Submitted Report (Exhibit 2019-054) • Sergeant Wright who has been the officer in charge in Chief Steinmetz’s absence will present to the Board. • New cameras for the Police Department office and outside the building will be scheduled for installation. 7. Report of Assistant Superintendent of Public Works Wiese a. Bellisario Resolution: The DPW had another culvert pipe collapse and does not have the equipement to complete the work. This Emergency basis resolution ratifies the decision to proceed with hiring a contractor to perform that work based on an emergency. Resolution # 8282 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes Mayor Woodard to ratify the decision to hire Bellisario to preform work for the Village on an emergency basis. Motion: Trustee Robinson Second: Trustee McMurry Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson Nays: none Abstentions: none Motion carried a. The Parkway •The paving is complete and stripping lanes will be next. Chief Steinmetz asked if the width of the road had been measured to determine whether or not The Parkway could accommodate a bike lane. •During the resurfacing of The Parkway, the elevation was raised in order to make room for the natural gas piping underneath. Historically only 5” of asphalt and 12” of base had been applied for resurfacing. This time, The Parkway has 8” with an 18” base. This should hold up longer and help with drainage. 8. Report of Superintendent of Public Works Cross a. JCAP Grant Cost Breakdown • The JCAP projects includes air conditioning in the court room, Village Hall gutters and upgrades to the electrical work for the Court, and Police Department. Resolution # 8283 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes the Village of Cayuga Heights Justice Glenn Galbreath to submit a Justice Court Assistance Program Grant application to the New York State Unified Court System. The Board of Trustees agrees to allocate funds in the amount of $15,750.00 towards the total grant award. Motion: Trustee Friend Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson Nays: none Abstentions: none Motion carried b. Aqua-Aerobic WWTP •The current sewer plant main phosphorus filtration system controller panels have become obsolete, and if there is an electronic failure the plant could be out of service for up to 8 weeks. A field inspection from Aqua- Aerobic has to take place before new controllers can be built. Resolution # 8284 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes Mayor Woodard to sign a purchase agreement with Aqua-Aerobic for new controllers for the phosphorus filtrations system at the Village of Cayuga Heights Waste Water Treatment Plant. Motion: Trustee biloski Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson Nays: none Abstentions: none Motion carried 9. Report of Treasurer Mangione: Submitted Reports (Exhibit 2019-056) • The Annual AUD for New York State has been submitted. • The annual INSERO audit is coming up in September. Resolution # 8285 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves Abstract #3 for FYE2019 consisting of TA vouchers 11-23 in the amount of $18,737.15 and Consolidated Fund vouchers 102- 194 in the amount of $366,273.22 and the Treasurer is instructed to make payments thereon. Motion: Trustee Marshall Second: Trustee Biloski Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson Nays: none Abstentions: none Motion carried •Chief Steinmetz stated after the budget was decided a grant application for protective vest program was received. It is a matching grant that provides law enforcement officers with new protective vests. This was not budgeted, and Chief Steinmetz stated it just slipped through the cracks. He will have more details at next month’s meeting. 10. Report of Clerk Walker: a. Deputy Clerk Position Update • Interviews were conducted, and the HR Committee has made a recommendation. b. Elaine Quaroni Appointment to the Planning Board Resolution # 8286 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes Mayor Woodard to appoint Elaine Quaroni as a member of the Village of Cayuga Heights Planning Board. Motion: Trustee McMurry Second: Trustee Friend Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson Nays: none Abstentions none Motion carried 11.Executive Session Resolution # 8287 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees enter into Executive Session for the purpose of discussing the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation. Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson Nays: none Abstentions: none Motion carried Resolution # 8288 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees exit from Executive Session and return to the open meeting. Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson Nays: none Abstentions: none Motion carried Meeting Adjourned at 10:18 p.m. Minutes VILLAGE OF CAYUGA HEIGHTS Monday, November 19, 2018 Marcham Hall BOARD OF TRUSTEES 7:00 p.m. MONTHLY MEETING Present: Mayor Woodard; Trustees: Biloski, Friend (arrived at 8:00 p.m.) Marshall, McMurry, Robinson, and Salton; Police Chief Wright; Superintendent of Public Work Cross; Assistant Superintendent of Public Works Wiese; Treasurer Mangione; Clerk Walker; Attorney Marcus (arrived at 7:45 p.m.) Click or tap here to enter text. Call to Order: Mayor Woodard calls the meeting to order at 7:01 p.m. 1. Approval of Meeting Minutes: October 15, 2018 (Exhibit 2019-076) RESOLUTION # 8317 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the October 15, 2018 meeting minutes as presented. Motion: Trustee McMurry Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Biloski, Marshall, McMurry, Robinson and Salton Nays: none Abstentions: Motion carried 2. Report of Fire Superintendent Tamborelle: Submitted Report (Exhibit 2019-077) The annual fitness training will take place in January and Fire Superintendent Tamborelle will look at purchasing a Fit Test machine for the CHFD members. A Fit Test is required for the new Cancer policy mandated by New York State. a. Tahoe Resolution: RESOLUTION # 8318 WHEREAS, The Village of Cayuga Heights Fire Department is the beneficiary of the Hanselman Family Trusts; and WHEREAS, The Village of Cayuga Heights Fire Department has determined that there exists a need to replace U243 which was originally purchased with funds from the Hanselman Trust; and WHEREAS, The Village of Cayuga Heights Fire Department has determined that it would best benefit the Fire Department and Hanselman Trust to sell at auction the existing vehicle and apply monies received for U243 directly to decreasing the end cost of the new vehicle; and WHEREAS, The Cayuga Heights Fire Department has received quotes for the purchase of the vehicle at NYS Contract Pricing and for outfitting the vehicle; and WHEREAS, Village of Cayuga Heights Public Safety committee recommends the purchase of a 2019 Tahoe. NOW, THEREFORE, BE IT RESOLVED THAT: Approval is granted to purchase a 2019 Tahoe at NYS contract pricing plus the cost of outfitting the vehicle for service not to exceed $48,000. The expenditure will be reimbursed to the Village of Cayuga Heights from the Hanselman Fund proceeds. Motion: Trustee Salton Second: Trustee Biloski Ayes: Mayor Woodard; Trustees: Biloski, Marshall, McMurry, Robinson and Salton Nays: none Abstentions: none Motion carried 3. Privilege of the Floor: No members of the public wished to speak. 4. Report of Mayor a. Wies VanLeuken Resolution: RESOLUTION # 8319 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes Mayor Woodard to appoint Wies VanLeuken to the Access Oversight Committee for a one year term. Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Marshall, McMurry, Robinson and Salton Nays: none Abstentions: none Motion carried b. Sunset Park: •Mayor Woodard met with David Obrien, a stone mason, to look at stone work needed in the park. He guessed it would cost about $1000.00 per day to rebuild the columns. During an TCOGG Meeting, Mayor Woodard found that there is up to $5000.00 available for park improvements. In January 2019 there will be more information available on the application process. •Another part of Sunset Park that needs attention is the trees on the slope. •Limbwalker Tree Company could use a motorized shredding machine and “Buzz” the hillside for $950.00 . •Trustee McMurry noted that additional funding might be created through the formation of a Friends of Sunset Park organization. •The last stone work completed in Sunset Park was about 12 years ago c. CHFD Cancer Policy: Mandated Policy d. LED Update: •Mayor Woodard stated that we have the opportunity to buy the LED Lights at the same time as the City of Ithaca in order to obtain a discount. The Village has the second largest inventory of street lights in Tompkins County. Mayor Woodard suggested Board members visit the different areas that LEDs have been installed. Superintendent of Public Works, B. Cross, felt the City of Ithaca is still about a year away from implementation. e. Water rate: The Village Finance committee met and discussed Bolton Points 4% increase which will be $5.16 per 1000 gallons and the Villages up charge is 100% of that. The total rate will therefore rise from $10.00 to $10.32. Village Attorney Marcus arrived at 7:45 p.m. RESOLUTION # 8320 WHEREAS, the Village of Cayuga Heights is served by the Southern Cayuga Lake Intermunicipal Water Commission; and WHEREAS, the Village of Cayuga Heights has entered into an amended, supplemental, restated, and consolidated agreement of municipal cooperation for construction, financing and operation of an intermunicipal water supply and transmission system dated as of June 5, 1979 as the same has been amended from time to time (the “Agreement”); and WHEREAS, pursuant to the Agreement, the Village of Cayuga Heights agreed to pay to the Southern Cayuga Lake Intermunicipal Water Commission (hereinafter referred to as “Commission”), water revenues based upon, in part, a water rate billing structure based on a quarterly 5,000 gallon minimum; and Bolton Point rate is $5.16 per 1000 gallons, WHEREAS, in consideration of the premises and the mutual undertakings of the parties pursuant to the Agreement, the parties agreed to amend the Agreement effective January 1, 2019. NOW, THEREFORE, BE IT RESOLVED THAT, the Village of Cayuga Heights Board of Trustees approves the 2019 Bolton Point new water rate increase of 4% to $5.16 per 1000 gallons. Motion: Trustee Biloski Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Marshall, McMurry, Robinson and Salton Nays: none Abstentions: none Motion carried RESOLUTION # 8321 WHEREAS, the Village of Cayuga Heights is served by the Southern Cayuga Lake Intermunicipal Water Commission; and WHEREAS, the Village of Cayuga Heights has entered into an amended, supplemental, restated, and consolidated agreement of municipal cooperation for construction, financing and operation of an intermunicipal water supply and transmission system dated as of June 5, 1979 as the same has been amended from time to time (the “Agreement”); and WHEREAS, pursuant to the Agreement, the Village of Cayuga Heights agreed to pay to the Southern Cayuga Lake Intermunicipal Water Commission (hereinafter referred to as “Commission”), water revenues based upon, in part, a water rate billing structure based on a quarterly 5,000 gallon minimum; and Bolton Point rate is $5.16 per 1000 gallons, and the Village of Cayuga Heights surcharge is $5.16 per 1000 gallons for a total charge of $10.32 per 1000 gallons. WHEREAS, in consideration of the premises and the mutual undertakings of the parties pursuant to the Agreement, the parties agreed to amend the Agreement effective January 1, 2019. NOW, THEREFORE, BE IT RESOLVED THAT, the Village of Cayuga Heights Board of Trustees approves the new Village water rate to $10.32 per 1000 gallons consumed. Motion: Trustee Salton Second: Trustee Biloski Ayes: Mayor Woodard; Trustees: Biloski, Marshall, McMurry, Robinson and Salton Nays: none Abstentions: none Motion carried f. Proposed Local Law I. -Sewer Rate: •The Finance committee recommended a sewer increase of 10%. The Village rates are still lower than most. •The Village did receive a NYS Water grant award of $2,804,700 to finance 25% of Phase I and Phase II of the WWTP upgrades and will file an acknowledgement by December 7, 2018. RESOLUTION # 8322 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes Mayor Woodard to schedule a Public Hearing on December 17, 2018 at 7:00 p.m. to take comments on Proposed Local Law I- Sewer Rates increase of 10% VILLAGE OF CAYUGA HEIGHTS DRAFT PROPOSED LOCAL LAW I OF THE YEAR 2018 A LOCAL LAW TO AMEND THE ANNUAL SEWER RATES, AS DEFINED IN ARTICLE XII, SEWER RENTS, OF THE VILLAGE OF CAYUGA HEIGHTS ARTICLES Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows: Section I. PURPOSE The purpose of this Local Law is to establish annual sewer rates of $2.76/1000 gallons consumed for inside users and a rate of $4.14/1000 gallons used for outside users, as defined in articles XII, Sewer Rents, of the Village of Cayuga Heights Articles. Section II. AUTHORITY This Local Law is enacted pursuant to the grant of powers of local governments provided for in (i) Section 10 of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provisions of the New York State Constitution or not inconsistent with any general law relating to its property, affairs, government or other subjects provided for in said Section 10 of the Municipal Home Rule Law, (ii) General Municipal Law Article 14-F, (iii) General Municipal Law Sections 451 and 452, and (iv) Village Law Article 14. Section III. ESTABLISHMENT OF SEWER RATES As of January 1, 2019, annual sewer rates shall be established at a rate of $2.76/1000 gallons used for treatment of waste water originating from properties located within the Village and a rate of $4.14/1000 gallons used for treatment of waste water originating from properties located outside of the Village. Section IV. SUPERSEDING EFFECT All Local Laws, resolutions, rules, regulations and other enactments of the Village of Cayuga Heights in conflict with the provisions of this Local Law are hereby superseded to the extent necessary to give this Local Law full force and effect. Section V. VALIDITY The invalidity of any provision of this Local Law shall not affect the validity of any other provision of this Local Law that can be given effect without such invalid provision. Section VI. EFFECTIVE DATE This Local Law shall be effective immediately upon filing in the office of the New York State Secretary of State, except that it shall be effective from the date of its service as against a person served with a copy thereof, certified by the Village Clerk, and showing the date of its passage and entry in the Minutes of the Village Board of Trustees. Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Marshall, McMurry, Robinson and Salton Nays: none Abstentions: none Motion carried Trustee Friend arrived at 8:00 p.m. g. Tree Inventory Grant: The Village received a DEC grant to conduct a tree inventory. •The Shade Tree Advisory Committee has recommended Davies Tree Company to complete the work. The Grant will allow for Davies to inventory all trees, identify the species, and evaluate the overall health of the trees. This will allow the Village to maintain a GIS map of all Village trees. Davies Tree Company can perform this work for $12,000.00 h. Cayuga Heights WWTP Grant: •The Board will have Nick Hatala from GHD come to the December Board of Trustees meeting to bring some accurate projections for the next step on how to approach the timeline associated with this grant. I. Crossing Guard: RESOLUTION # 8323 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes Mayor Woodard to offer Soladad Exantus the part time position of Crossing Guard for the Village of Cayuga Heights starting on December 3, 2018 for the amount of $27.49 per hour. Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson and Salton Nays: none Abstentions: none Motion carried 5. Report of the Trustees: a. Salt: •Trustee Salton felt that the roads were unnecessarily salted when they were bone dry. It was explained that the Village roads were covered with salt and the roads were bone dry. The Village quickly received an inch of snow and the roads were very slippery, so roads were salted. •The police department is responsible for making the decision to have the DPW salt. The DPW plow vehicles are not 4-wheel drive and sometimes need to put salt down for traction. b. Parkway Blvd: • Bike Pedestrian Committee would like to designate The Parkway as a bike boulevard roadway which would share the lane for both vehicles and bicycles. •The Committee would also like to propose reducing the speed limit on the Parkway to 25 mph. •Chief Wright stated this would create 3 different speed limits on The Parkway and make it more difficult to enforce and prosecute speed violators. • The Village E-News blast would be a good way to get feedback from the residents on how they feel about designating The Parkway as a bike boulevard. •Trustee Robinson stated that Triphammer Rd. has a lot of bicycle traffic and could use some signage to inform motorist to watch out for bicycles. 6. Report of Police Chief Wright: Submitted Report (Exhibit 2019-082) •The police Ford Taurus brought $6400 at auction. Chief also reported the new Chevy Tahoe police markings are the traditional markings and were done at half the cost. The rest of the fleet will be repainted for consistency. •New cameras were installed last week, and remote access will be available. a. Sergeant exam update: •The Tompkins County police sergeant’s candidate exam list expired Aug 15, 2018. Tompkins County will announce a new sergeants exam test date for the first week in March. If less than 3 individuals sign up, then Tompkins County can cancel the test and the Village will be able to promote within its department. •The Cayuga Heights Police Department took part in a school lockdown drill at the Cayuga Heights Elementary School. It was also announced that the elementary school now has a secured lobby and visitors will have to be buzzed in to enter the building. 7. Report of ASPW Wiese: •The DPW and Yaws will be doing a safety training at the DPW at the end of the month •The decommissioned one-ton truck sold for $6100 at auction. •The Public Works Committee wanted to address the N. Triphammer lighting. Each light needs new wiring and ASPW Wiese will be getting quotes from Pleasant Valley and Matco. •B.Cross stated that he has received many complaints about the lack of street lighting on N. Triphammer Rd. Even when the wiring is fixed by the Village, we will still have to wait for NYSEG to fix the broken fixtures and bulbs. The Board recognizes that this is a major safety concern and will rely on ASPW Wiese to get the quotes as soon as possible. •The fall leaf pickup is delayed until the snow has melted. 8. Report of Engineer Cross: •The TG Miller proposal on The Parkway will be re-written and presented at the December Board meeting. •Bergmann & Associates in anticipation of the Cornell North Campus project, could conduct a study on the average daily traffic count. This would be helpful in determining the origin and destination of traffic going through the Village. The study cost is $6000.00. •Cornell, as well as the City of Ithaca, does not want to fund that type of study. •Trustee Marshall would like more details on how Bergmann would be able to conduct this study, particularly regarding the use of Bluetooth technology. •Planning Board’s feedback will be requested. The 50% drawings Phase I. headworks replacement project have been received. B. Cross noticed 3 issues that concerned him. 1. Drawings reflect a flat roof 2. There is a large storm water pipe marked on the drawings. Who owns it? 3. In the drawings, the outflow pipes are overlapping the large storm water pipe. As discussed at last month’s Board meeting, DPW has started trimming hedges and has moved the stop bar closer to the 6-way intersection. Trustee McMurry stated that the visibility at that intersection is not much better. B. Cross will write a letter to the homeowner and let them know we need to cut or remove more of the shrubs. B. Cross has issued an appearance ticket for a zoning violation on a property on Devon Road. 9. Report of the Treasurer Mangione: Submitted Reports •There are only 2 bond payments left for the Cayuga Heights Fire Station. •Sales tax revenue was up County-wide. November Abstract: RESOLUTION # 8324 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #6 for FYE2019 consisting of TA vouchers 43 - 52 in the amount of $17,618.32 and Consolidated Fund vouchers 353 - 452 in the amount of $630,621.92 and the Treasurer is instructed to make payments thereon. Motion: Trustee Marshall Second: Trustee Biloski Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson and Salton Nays: none Abstentions: none Motion carried 10. Report of the Clerk Walker: The Village of Lansing asked the Board to look into a water and sewer bill from 1 Highgate Circle. The customer left a hose open for 3 days. They requested the Village consider a credit for the sewer cost since the water did not enter the sewer line. •The Board will discuss this in more detail at the December Board of Trustees meeting. October 31st was the last day the Village could accept Village Property Taxes. The Village will turn over the remaining unpaid taxes to the County. WHEREAS, Diligent efforts to collect unpaid taxes by the Village of Cayuga Heights of the Town of Ithaca in the County of Tompkins have been made; and WHEREAS, The Collector of Taxes has certified a list consisting of the taxes remaining unpaid upon the Village Tax Roll; and WHEREAS, Pursuant to the Real Property Tax Law of the State of New York Section 1442, an alternative method for collection of delinquent village taxes exists. NOW, THEREFORE, BE IT RESOLVED THAT: The Board of Trustees requests the collection of delinquent Village of Cayuga Heights real property tax in the amount of $21282.67 on (9) properties with $1702.62 in penalties, totaling $22985.29 to be submitted to Tompkins County Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson and Salton Nays: none Abstentions: none Motion carried 11. Adjournment: Mayor Woodard adjourns the meeting at 10:03 p.m. EXHIBIT 2019-096 December 14, 2018 Honorable Linda Woodard Board of Trustees Village of Cayuga Heights Monthly Report November 2018 There were 41 runs for the fire department in November. We had 26 calls in the Village of Cayuga Heights, 10 calls in the Town of Ithaca and 5 requests for mutual aid. There were 23 EMS calls and 18 fire runs. It was a pretty routine month for the department. We are starting to see some increase in alarm activations from the fraternities in the district that seem to be caused by poor life choices during events that result in a response from the department. We are planning on some education with the houses after the winter break. We did some great training in November. On November 7th we had Meridian Fire Training Solutions come to the station for a refresher training on in building fire suppression systems. This training focused on sprinkler systems and standpipe systems and how to use them to our advantage and also how to supply them with water from outside the building. We are seeing more commercial buildings in our district with suppression systems. Supplying these systems and using them in conjunction with attack is a skill taught in initial fire training but is used so infrequently that a refresher was good for all involved. There were several fire and EMS checklist trainings through the month. All of these trainings were very well attended and by the end of November most of the probationary members had their checklist first sign offs completed. On November 30th Lt. Savoy held training geared specifically toward interior skills. All who participated practiced escapes using ropes and hand tools. In January we will have our annual OSHA refresher training. We require every member of the department to be present for this training. We are placing an order for the fit testing machine that was discussed last month so that we will be compliant with the new cancer benefit law. In November we replaced the old stove in the kitchen at the fire station. The stove that was in the kitchen was 20 years old and had never worked well. The oven would not hold temperature and the gas burners had pilot lights that were always on. It has been a problem for years. The fire company and fire council decided to split the cost of replacement and purchased a new stove from Thayer appliance. The new stove was installed before Thanksgiving and has already gotten much use. We had our annual post- Thanksgiving dinner on the Saturday after the holiday. We used the turkeys donated by The Heights Café and sides provided by members and from a donation. Many years ago we had a member of the department who stayed in Ithaca for Thanksgiving and fondly remembered the camaraderie of the department especially around the holidays and always sends a donation check before Thanksgiving earmarked for the family meal. We are gearing up in December for winter break. This is usually a low staffing time for the department but this year many of the newer members are planning early returns to Ithaca and many of our bunkers are either from the Ithaca area or no longer students so that area should remain staffed better than in past years. We hope everyone in the department has a safe holiday season and look forward to the end of January when we will all be back together. Sincerely, George Tamborelle Fire Chief/Fire Superintendent EXHIBIT 2019-097 VILLAGE OF CAYUGA HEIGHTS DRAFT PROPOSED LOCAL LAW I OF THE YEAR 2018 A LOCAL LAW TO AMEND THE ANNUAL SEWER RATES, AS DEFINED IN ARTICLE XII, SEWER RENTS, OF THE VILLAGE OF CAYUGA HEIGHTS ARTICLES Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows: Section I. PURPOSE The purpose of this Local Law is to establish annual sewer rates of $2.76/1000 gallons consumed for inside users and a rate of $4.14/1000 gallons used for outside users, as defined in articles XII, Sewer Rents, of the Village of Cayuga Heights Articles. Section II. AUTHORITY This Local Law is enacted pursuant to the grant of powers of local governments provided for in (i) Section 10 of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provisions of the New York State Constitution or not inconsistent with any general law relating to its property, affairs, government or other subjects provided for in said Section 10 of the Municipal Home Rule Law, (ii) General Municipal Law Article 14-F, (iii) General Municipal Law Sections 451 and 452, and (iv) Village Law Article 14. Section III. ESTABLISHMENT OF SEWER RATES As of January 1, 2019, annual sewer rates shall be established at a rate of $2.76/1000 gallons used for treatment of waste water originating from properties located within the Village and a rate of $4.14/1000 gallons used for treatment of waste water originating from properties located outside of the Village. Section IV. SUPERSEDING EFFECT All Local Laws, resolutions, rules, regulations and other enactments of the Village of Cayuga Heights in conflict with the provisions of this Local Law are hereby superseded to the extent necessary to give this Local Law full force and effect. Section V. VALIDITY The invalidity of any provision of this Local Law shall not affect the validity of any other provision of this Local Law that can be given effect without such invalid provision. Section VI. EFFECTIVE DATE This Local Law shall be effective immediately upon filing in the office of the New York State Secretary of State, except that it shall be effective from the date of its service as against a person served with a copy thereof, certified by the Village Clerk, and showing the date of its passage and entry in the Minutes of the Village Board of Trustees. EXHIBIT 2019-098 EXHIBIT 2019-100 Village of Cayuga Heights Police Department _________________________________________________ ______ 12/11/2018 To: The Honorable Mayor Woodard Members of the Board of Trustees Village of Cayuga Heights Re: Report of the Police Department for November 2018 In the month of November, the police department received 317 calls for service. In addition to these calls 45 uniform traffic tickets were issued and 2 parking violations were cited for No Parking Zone. A breakdown of the calls for service is as follows: 2 calls for service led to 5 Felony Charges. After investigation of 2 domestic incidents, a subject was found to be in violation of an active Order of Protection. In addition to two counts of Criminal Contempt 1st, the subject was arrested and charged with Burglary 2nd, Aggravated Family Offense, and Intimidating a Victim/Witness. The arrestee was remanded to Tompkins County Jail on bail. 7 incidents were handled that led to arrests for Penal Law Misdemeanor charges. 5 separate reports of mail scams and or phone scams were reported by Village residents. Attempts to obtain personal information and/or money were made by unknown subjects. The residents were informed of ways to avoid being victims of such scams and were advised on how to proceed to secure their identities and financial accounts. No arrests were made involving these scams. A dispute involving 2 Village residents’ and their dogs escalated into a subject being taken into custody under the Mental Hygiene 9.41 law and charged with Obstruction of Governmental Administration and Resisting Arrest. There were 3 Misdemeanor Vehicle and Traffic Arrests made during traffic stops. 1-Driving While Intoxicated, 1-Aggravated Unlicensed Operation of a Motor Vehicle 3rd and 1-Suspended Registration. 3 Penal Law Violation Incidents was handled. 2 for Criminal Mischief and 1 for Trespass. 1 Criminal Mischief incident came in from a Village business owner reporting pry marks on the front door of the business. No entry was gained and there are no suspects or leads at this time. The owner was advised of the Village’s property check service which they agreed to utilize in the future. The second incident involved a resident stating that a window had been smashed out in their vehicle. Upon arrival of the on- duty officer, it was determined that a rock had possibly been kicked up at the window when snow removal or yard work was being done. The Trespass complaint came in from a residential facility stating that a subject that had a Persona Non-Grata was on the premises. Upon officers’ response the suspect was located and found to have an active warrant out of another agency. The suspect was turned over to the arresting agency while Trespass charges were filed with Cayuga Heights Court. There were 4 calls for service for Local Law Violations, 2 for Noise and 2 for Dog Control. 1 of the Noise complaints was for shots fired which was determined, by the on-duty officer, to be fireworks set off in an area outside of the Village of Cayuga Heights. The second complaint for Noise came in from a tenant stating that someone in a neighboring apartment had their TV or music up too loud. The officer responded, however no violation of noise was observed. The officer advised the suspect tenant of the ordinance and they stated they would keep their TV/music volume at a reasonable level. The two Dog Control complaints were of loose dogs in the area. In one of the incidents, the dog owner took control of their dog before the officer was able to respond to the area. The animal had broken free of their leash. In the second incident, the animal reported to be loose in the area was unable to be located by the on- duty officer. There were 3 motor vehicle accidents reported, neither involving deer. 2 Warrant Arrests were made. An arrest warrant was executed for AUO3rd. The wanted subject was taken into custody by CHPD officers after information was received by an adjoining county probation office. The subject was arraigned before the Village of Cayuga Heights Court and released on their own recognizance. The second warrant arrest was made after investigation of a Trespass Complaint. A suspect was found to be wanted on charges out of Ithaca City Court. Officers turned the suspect over to the wanting agency without incident. In summary 11 persons were arrested and the following 18 charges were filed: 1-AUO 3rd, 1-Suspended Registration, 2-Officer Execute a Warrant, 3-Taken into Custody MHY 9.41. Over the course of the month the following trainings and events took place: On the 9th Part-Time officers completed semiannual range, while the Full-Time officers certified on the 13th. The full-time officers worked a total of 28.5 hours of overtime and the part-time officers worked a total of 187.5 hours. Sincerely, Chief Jerry Wright EXHIBIT 2019-101 December 4, 2018 Mr. Brent Cross, P.E. Village of Cayuga Heights 836 Hanshaw Road Ithaca, New York 14850 Re: Village of Cayuga Heights Cayuga Heights Road Drainage and Walk Improvements Proposal for Conceptual Design Services Dear Mr. Cross, I am pleased to submit to the Village of Cayuga Heights this proposal for engineering services related to the conceptual design of drainage improvements that will support possible pedestrian walks along Cayuga Heights Road. In general, the Concept Design will evaluate the placement of drainage structures and storm sewer piping that would be necessary should walks be constructed paralleling Cayuga Heights Road between Devon Road and Berkshire Road. The proximity of a walk and curb to the current road travel lanes may necessitate storm sewer structures and piping that may be constructed under a separate highway improvement project. The combination of topographic features (streams and gullies), mature vegetation, above and below grade utilities and standard right-of-way widths present unique design challenges. Given these conditions, I recommend a concept level approach to the development of design solutions and envision the following scope of work and sequence of tasks will be needed: 1. Coordinate a meeting with Village Staff and stakeholders to review the conceptual walk Alignment D prepared by Barton & Loguidice, dated September 2016 to determine where identified constraints (utilities, topography, vegetation and driveway crossings) should be investigated for mitigation through alignment modification. 2. Create a base map for the Cayuga Heights Road corridor utilizing Tompkins County LiDAR for the planimetric and topographic data. Basic landowner information will be included. Establish the general road right-of-way width from historical property surveys. 3. Walk the corridor to investigate existing conditions at those locations with identified constraints. 4. Develop as many as two walk alignment plans that ‘best fit’ and respect the existing conditions at the locations with identified constraints. Each plan will identify where existing conditions may require additional right-of-way acquisition, relocation of structures and utilities, alteration of road shoulders, or construction of new structures (e.g. stream crossings, curb inlets, storm sewer). 5. Along the remaining portions of the walk alignment, identify where storm structures and piping will be necessary for a walk paralleling and abutting Cayuga Heights Road. 6. Coordinate two meetings with the Village and stakeholders to critique the conceptual plans. The initial meeting can be used to collect comments and suggestions for improving the designs. The second meeting would focus on selection of a preferred conceptual design. 7. For the preferred design, prepare an opinion of the range of project cost. We will also furnish such Additional Services as you may request. Compensation for the scope of work described above will be a lump sum fee of $14,500 inclusive of any reimbursable expenses. Billings for Services will be monthly based upon Engineer’s estimate of the percentage complete for each task. For any authorized Additional Services, compensation will be computed based upon actual hours accrued at the hourly rates in effect at the time services are actually performed. Reimbursable expenses will be invoiced at cost. Our current hourly rates and reimbursable expenses are itemized in Exhibit A. With your authorization, we can begin our services on or about February 4, 2019 and would anticipate coordinating with you an acceptable completion date taking into consideration the time constraints of any stakeholders. If the scope of work, fee and terms are acceptable, please have Mayor Lynn sign below and return one copy as authorization to proceed. We sincerely appreciate the opportunity to work with you on this Project. Please contact me if you have any questions. Respectfully, Accepted by: Title: Mayor David A. Herrick, P.E. President Date: Enclosure 101 EXHIBIT 2019-102 VILLAGE OF CAYUGA HEIGHTS TREASURER’S REPORT December 17, 2018 Administration: Maintained Citicard account activations, modifications, and deactivations. Attended Cornell Budget Presentation. Participated in Administration Committee meeting. Attended a webinar on Legalities of Purchasing and Competitive Bidding offered by the NYS OSC. Calculated Retiree and Active Employee Healthcare contributions to reflect the increase in premium costs. Reviewed Longevity payments made with the first December payroll. Audit: Fielded questions from external auditors in order to complete FYE2018 audit. Budget: Answer Department Heads’ questions on current budget year expenditures. Finance Committee: Meeting to analyze first two quarters of FYE2019 scheduled in current week. Local Law Codification: General Code will be presenting the manuscript draft of the Village’s Local Laws soon. Debt and Financing: December 14, 2018 a Fire Station bond payment of $75,000 was made. An interest payment of $4,650 on the bond was debited from the General fund. With completion of this payment the Village has two outstanding bonds due during the FYE2020 to retire financing of the Fire Station. Policies and Employee Handbook Review: Revenues & Expenditures: Prepared external sewer billing invoice submitted to the Town of Ithaca. September and October 2018 Bank to Book Reconciliations and General Journal entry reviews were completed by Trustee & Deputy Treasurer Biloski. Current Expenses: Abstract #7, dated December 17, 2018 for expenditures incurred during Fiscal Year End May 31, 2019. Approval of December Abstract: 102 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #7 for FYE2019 consisting of TA vouchers 53 – 62 in the amount of $16,269.08 and Consolidated Fund vouchers 453 - 529 in the amount of $228921.65 and the Treasurer is instructed to make payments thereon. Respectfully submitted, Joan M. Mangione 103 104