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HomeMy WebLinkAbout11.19.18 BOT Agenda1 Village of Cayuga Heights Board of Trustees Monthly Board Meeting Marcham Hall Monday, November 19, 2018, 7:00 p.m. AGENDA EXHIBIT/PAGE 1. Call to Order 2. Approval of Meeting Minutes a. October 15, 2018 2019-076 pgs. 3-9 3. Report of the Fire Superintendent Tamborelle- Submitted Report 2019-077 pgs. 10-11 a. Tahoe Resolution 2019-078 pg. 12 4. Privilege of the Floor: - 30 minutes unrevised 5. Report of Mayor Woodard a. W. VanLeuken Resolution- Access Oversight Committee b. Sunset Park Update c. CHFD Cancer Policy Update 2019-079 pg. 13 d. LED Update e. Water Rate 2019-080 pg. 13 f. Proposed Local Law I – Sewer Rates 2019-081 pg. 14 g. Tree Inventory Grant h. Cayuga Heights WWTP Grant I. New Crossing Guard 6. Report of the Trustees a. Salt Usage b. The Parkway Bike Boulevard 7. Report of Police Chief Wright- Submitted Report 2019-082 pgs. 15-16 2 8. Report of Assistant Superintendent of Public Works Wiese a. Training b. Vehicle Sale 9. Report of Superintendent of Public Works Cross a. T.G Miller – Cayuga Heights Rd. b. Bergmann 10. Report of Treasurer Mangione a. Report and Fund Revenue 2019-083 pgs. 17-25 11. Report of Clerk Walker a. Re-levy Tax Report 2019-084 pg. 26 b. 1 Highgate Circle Sewer Charge 2019-085 pg. 27 12. Report of Attorney Marcus 13. Executive Session 14. Adjournment 3 EXHIBIT 2019-076 Minutes VILLAGE OF CAYUGA HEIGHTS Monday, October 15, 2018 Marcham Hall BOARD OF TRUSTEES 7:00 p.m. MONTHLY MEETING Present: Mayor Woodard; Trustees: Biloski, Marshall, McMurry, and Salton; Police Chief Wright; Superintendent of Public Work Cross; Assistant Superintendent of Public Works Wiese; Treasurer Mangione; Clerk Walker; Attorney Marcus Call to Order: Mayor Woodard calls the meeting to order at 7:04 p.m. Approval of Meeting Minutes: September 17, 2018 (Exhibit 2019-066) RESOLUTION # 8306 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the September 17, 2018 Board of Trustees Meeting Minutes as presented. motion: Trustee McMurry Second: Trustee Marshall Ayes: Mayor Woodard; Trustees: Biloski, Marshall, McMurry, and Salton Nays: none Abstentions: none Motion carried Approval of Meeting Minutes: September 25, 2018 (Exhibit 2019-067) RESOLUTION # 8307 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the September 25, 2018 Board of Trustees Meeting Minutes as presented. Motion: Trustee Biloski Second: Trustee Salton Ayes: Mayor Woodard; Trustees: Biloski, Marshall, McMurry, and Salton Nays: none Abstentions: none Motion carried Report of Fire Superintendent Tamborelle – Submitted Report The fall recruitment class yielded 17 new volunteers, and training will begin on October 13, 2018. 4 Trustee Robinson arrived at 7:10 p.m. Privilege of the Floor: David Gludish, a Village resident, expressed concerns regarding the safety of the intersection and pedestrian crossing at Hanshaw, Highland, and Upland Road. The speed of the downhill traffic from Hanshaw Road is his main concern with pedestrian crossing at the two peak times 8:00 a.m. and 2:00 p.m. Mayor Woodard informed the public that the Board is going to address this topic later tonight. Trustee Friend arrived at 7:32 p.m. Report of Mayor A. Adam Langlois Resolution The Cayuga Heights Police Department interviewed 7 individuals for a full-time patrol position and have recommended Officer Langlois for the position. Officer Langlois has worked for the Village part-time for the last 3 years and as a Tompkins County Deputy Sherriff for the past 12 years. RESOLUTION # 8308 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes Mayor Woodard to offer Adam Langlois the position of full-time Patrol Officer with the Village of Cayuga Heights Police Department. This position will start on October 21, 2018 at the step 2 level with a salary of $66,750.00 Motion: Trustee Marshall Second: Trustee Biloski Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson and Salton Nays: none Abstentions: none Motion carried B. Sergeant Candidates Police Chief Wright stated that the Sergeant’s exam list expired in August 2018. Therefore, the three candidates for the Sergeant position need to re-take the exam before the position can be filled. While Chief Wright is looking into the Civil Service Law to see if there is another option, it is most likely that the Sergeant’s position will remain open until the next exam is administered, and the results are received. At that point, interviews for the position will proceed. C. Hanshaw, Highland and Upland Road Intersection In addressing the idea of a stop sign on Hanshaw Road, Village Engineer B. Cross stated that the Department of Transportation defines Hanshaw Road as a “major” street and connecting streets as “minor” streets. NYSDOT and general engineering practice dictate that traffic should not be stopped along major roadways. B. Cross further feels that the accident history at this intersection does not warrant a traffic control device. Police Chief Wright stated he was only aware of one accident in the last year. Trustee Robinson recently drove through the intersection of Highland Rd. He pointed out the stop sign line is too far back that it is hard to see oncoming traffic. 5 Trustee McMurry walks this area with her children and pointed out that many drivers are not obeying the 15-mph school zone speed limit. Her first choice for traffic control would be a stop sign on Hanshaw Rd. and having a police officer down there at key times could be helpful. Trustee Salton suggested that the Village place speed signs on both sides of Hanshaw Rd. Village Engineer B. Cross offered to research a traffic control device that the crossing guards could activate during peak times to caution drivers. Mayor Woodard suggested that the Village Board look in to a type of traffic control device or increase safety training for the crossing guards. D. Leaf Season: The Village needs to be more affective with dealing with leaves in the streets. This is a safety issue and drainage issue. Mayor Woodard is looking for ideas to inform residences that they have to the leaves out of the road. One suggestion is door signs to inform the residents of the proper procedures for leaf pickup. E. Fred Cowett Resloution # 8309 RECOGNITION OF THE PAST AND CONTINUED OUTSTANDING PUBLIC SERVICE OF FRED D. COWETT WHEREAS, Fred D. Cowett has served the Village of Cayuga Heights with honor and distinction over many years, providing the Village with exceptional stewardship in the areas of Planning and Public Policy; and WHEREAS, Fred has brought respect, honor, and integrity to his role as the Chair of the Village Planning Board, a position he has held since April 2014; and WHEREAS, Fred previously served with distinction as a member of the Planning Board from April 2010 until April 2015; and WHEREAS, Fred has also served as the Chair of the Zoning Review Committee which, over the course of four years, developed and drafted the Village’s new Zoning Law; and WHEREAS, Fred previously served as a member of the Zoning Board of Appeals from April 2008 until April 2011; and WHEREAS, Fred significantly contributed to the drafting of the Village’s Comprehensive Plan; and WHEREAS, Fred is a member of the Shade Tree Advisory Committee, which ensured that the Village was designated as a Tree City USA by the Arbor Day Foundation; and WHEREAS, Fred is also a member of the Bicycle-Pedestrian Committee, which works to create a more pedestrian and bicycle friendly environment in the Village; and 6 WHEREAS, Fred has consistently applied his considerable intellect, meticulous attention to detail, creative thinking, utmost professionalism, and unwavering dedication to the various roles he has played in Village government; and WHEREAS, Fred has made a substantial contribution to the betterment of our community and the Village has received significant benefits from his exemplary service; NOW, THEREFORE, BE IT RESOLVED, that the Cayuga Heights Board of Trustees does hereby commend Fred D. Cowett for his dedication, commitment, and outstanding past and continued public service to the Village of Cayuga Heights; and BE IT FURTHER RESOLVED by the Cayuga Heights Board of Trustees that the Village commits to plant a tree of a species and in a location on Village property of Fred’s choosing as a token of our appreciation. Motion: Trustee Salton Second: Trustee McMurry Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson and Salton Nays: none Abstentions: none Motion carried F. Bolton Point Update Bolton Point water rates will increase by 4% in 2019. Mayor Woodard informed the Board that data shows water consumption is down throughout the County largely as a result of conservation efforts started as a result of the 2017 drought. The new water meters Bolton Point installed last year can take readings every 15 minutes, and Bolton Point has been proactive in informing customers of any increases in water consumption. G. Traffic Study The Board selected Bergman & Associates to do a traffic study, but would like to wait until mid-April 2019, when the Cayuga Medical Office building is complete. Bergman will honor the current quote if we sign the contract before the end of the year. Attorney Marcus will work up the contract with the Board’s support. Report of the Trustees Trustee Biloski reported that General Code should be mailing the draft code back to us anytime. Report of Police Chief Wright- Submitted Report Emergency Response Training was conducted with Kendal of Ithaca. Safety training is scheduled for next month at Cayuga Heights Elementary School. The 2013 Ford Taurus police vehicle will go to auction later this month. DPW also has a vehicle they will send to action later this month. RESOLUTION # 8310 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees declares the 2013 Ford Taurus V#1FAHP2M89DG148810 as surplus and furthermore authorizes Mayor Woordard to approve the auction bid for this vehicle once it has been received. 7 Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson and Salton Nays: none Abstentions: none Motion carried RESOLUTION # 8311 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees declares the 2001 Ford F450, V# 1FDXF47F51EB98363 as surplus and furthermore authorizes Mayor Woordard to approve the auction bid for this vehicle once it has been received. Motion: Trustee Robinson Second: Trustee Salton Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson and Salton Nays: none Abstentions: none Motion carried Report of ASPW Wiese Water valve services on East Upland Road were connected to the Upland Rd. main line. The two new 1- ton pickup trucks are having snow plows installed. Report of Engineer Cross A. CMC Address Resolution Board approval is required to add a new address to establish a 911 designation. The new Cayuga Medical Office building is requesting the designation 905 Hanshaw Rd. Zoning Code Officer B. Cross informed the Board that Cayuga Medical might want to seek a variance on signage for the new building. RESOLUTION # 8312 WHEREAS, the Tompkins County Department of Emergency Response (DoER) oversees emergency dispatch and communications systems that allow residents to dial 911, and; WHEREAS, 911 is the number to report a police, fire, or medical emergency that requires the immediate presence of police officers, fire fighters, or emergency medical personnel, and; WHEREAS, new address designations are approved by a municipality’s governing body; 8 NOW, THEREFORE, BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves 905 Hanshaw Rd. as the designated address for the Cayuga Medical Building located in the Corners Community shopping center. Motion: Trustee Friend Second: Trustee McMurry Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson and Salton Nays: none Abstentions: none Motion carried Superintendent of Public Works B. Cross stated that the Infiltration and Inflows study from GHD is complete, and as part of the Phase 1 and Phase 2 WWTP projects we have to submit this data to N.Y.S. D.E.C. B. T.G. Miller Proposal The upper Cayuga Heights Road was last reconstructed in 1995 and has been at the top of our list for re-paving since 2015. We have delayed taking action on this road since there is a desire to for a pedestrian facility on that roadway. Drainage has become such an issue that B. Cross reached out to T.G. Miller to do some field survey work of drainage and feasibility of constructing sidewalks on the East side of the Cayuga Heights Road. Two years ago, the Village Hired Barton & Loguidice for a conceptional study which allowed us to calculate the cost for the pedestrian facilities on the Cayuga Heights Road in anticipation of our application for a TAP grant. Trustee McMurry stated Cayuga Heights Road could be eligible for a TIP grant but it could be 3-5 years before a grant is approved, and feels the options are narrowing for a pedestrian facility on Cayuga Heights Road. There was a discussion of whether we could address the drainage now and add the sidewalk in the future. Trustee Marshall points out the T.G. Miller quote doesn’t not mention drainage, B. Cross confirmed that drainage was a majority of the conversation with T.G. Miller’s David Herrick. RESOLUTION # 8313 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes Mayor Woodard to sign a revised contract with T.G. Miller for $14,500.00 to conduct a survey and provide a conceptual design for drainage and pedestrian facilities on Cayuga Heights Road. Motion: Trustee Marshall Second: Trustee Friend Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson and Salton Nays: none Abstentions: none Motion carried Report of the Treasurer - Submitted Report 9 The annual Village audit with INSERO took place this week. Their recommendations will be sent to us towards the end of November. Abstract # 5 RESOLUTION # 8314 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #5 for FYE2019 consisting of TA vouchers 33-42 in the amount of $17852.00 and Consolidated Fund vouchers 260-352 in the amount of $452,887.48 and the Treasurer is instructed to make payments thereon. Motion: Trustee Salton Second: Trustee Biloski Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson and Salton Nays: none Abstentions: none Motion carried Report of the Clerk A. NYMIR – Sexual Harassment Update Training will be available through NYMIR Training University and Clerk Walker will review the policy and take the training. A Village resident has submitted a letter to the Board, requesting a waiver of the quarterly water and sewer late fee charges. The Board confirms that, as a matter of policy, such fees cannot be waived. Executive Session Resolution # 8315 BE IT RESOLVED THAT: the Board of Trustees enter into Executive Session for the purpose of discussing the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation and discussions regarding proposed, pending or current litigation. Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson and Salton Nays: none Abstentions: none Motion carried Resolution # 8316 BE IT RESOLVED THAT: the Board of Trustees exit from Executive Session and return to the open session 10 Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson and Salton Nays: none Abstentions: none Adjournment Mayor Woodard adjourns the meeting at 10:20 p.m. EXHIBIT 2019-077 November 19, 2018 Honorable Linda Woodard Board of Trustees Village of Cayuga Heights Monthly Report October 2018 The pace continued to increase through October with 48 calls for the month. We had 31 calls in the Village of Cayuga Heights, 9 calls in the Town of Ithaca and 8 requests for mutual aid. There were 24 EMS calls and 24 fire runs. One third of our fire calls last month were mutual aid requests with six of those being requests to the Lansing Fire Department. We did have several requests for assistance with flooded basements after the nonstop rain through the month. Late in the month we responded to a call at the intersection of Cayuga Heights Road and Hanshaw Road for an arcing wire in a tree. We responded and found that a large tree had shifted slightly in the wet ground and was leaning against one of the primary wires at the top of the pole. It was burning through the tree and we were not sure if the wire would burn through before NYSEG arrive. NYSEG did eventually arrive and had to shut down power to a portion of the village in order to run an insulator over the wire as a temporary solution. October was a very busy month for training. We ran all three of our fall recruit classes in October. The class started with 17 new members and by the third day of training five of the new members decided that the fire department was more of a commitment then they had anticipated. We always make it very clear through the entire recruiting process that the department requires a major commitment of time and effort. The 12 new members who completed the 24 hours of recruit training are working hard on checklists with many of them almost being done with the first sign offs. It has been nice that the weather has cooperated through October allowing the recruits to get many of the sign offs done that require them to be outside. Lt. Devin Savoy is running weekly trainings at the station and keeping the 11 department very engaged. She has taken over as training officer and is doing an amazing job of keeping the training fresh and involving members of all skill levels. In 2019 New York State is requiring a cancer benefit for all volunteer firefighters. The cancer benefit has been in place for career firefighters for many years but has not covered volunteers. There will be a cost associated with this benefit, but we are unsure of the final dollar amount. The benefit covers firefighters who have been qualified as interior for five years and also requires physicals and fit testing which we do. Out of our 54 members there are eight of us who qualify to be insured under this rule. Two of the eight are career firefighters with the City of Ithaca and we believe that we would not cover them as they are covered by the firefighter’s union. We are waiting to hear from the insurance company to make sure we are not responsible. The five years as an interior firefighter ruling will always limit the number of members we will inure because of our transient nature. We are supposed to do annual fit testing for our SCBA. The problem with fit testing is that the county owns the fit test machine that is shared between all departments. It has always been difficult to get annual fit testing done as there is only one machine in the county. The machine the county has taken approx. 15 minutes per person for the test and with 50 members requires an incredible amount of time to work through. We are looking at purchasing a machine for our department. The machine we are looking at is on state contract and is approved for fit testing with our equipment and only takes three minutes per test. The representative for this equipment is going to bring a demo model to the station sometime in the next month. Purchasing this machine would make it much easier for us to stay compliant. We had a great month of community engagement in October. Early in the month we had our annual open house. It was a rainy and cold day and we were not sure that anyone would brave the day to attend but we were busy all day. We started at 11:00 and we had a full house until we closed at 2:00. Everyone was sad that there was no helicopter and we had to explain that we would not be able to get the helicopter anymore because of the large new building that sits on the landing zone. On Halloween we took the trucks out into the community to hand out candy. This is an annual event and many families told us their kids have come to expect the trucks and get excited about it. We would like to replace U243 using funds from the Hanselman Trust. U243 is a 2009 Dodge Durango and has been a great vehicle for the department but it is starting to rust through and has over 80,000 miles on it. We are planning to replace it with a 2019 Chevy Tahoe on NYS contract pricing through the McGuire Fleet office. The current plan is to sell the Durango and auction and apply the proceeds from auction to the balance on the new vehicle to help pay it down more quickly. The mood at the station is great. As always, the busier we are with calls and training, the better the mood of the members. Sincerely, George Tamborelle Fire Chief/Fire Superintendent 12 EXHIBIT 2019-078 WHEREAS, The Village of Cayuga Heights Fire Department is the beneficiary of the Hanselman Family Trusts; and WHEREAS, The Village of Cayuga Heights Fire Department has determined that there exists a need to replace U243 which was originally purchased with funds from the Hanselman Trust; and WHEREAS, The Village of Cayuga Heights Fire Department has determined that it would best benefit the fire department and Hanselman Trust to sell at auction the existing vehicle apply monies received for U243 directly to decreasing the end cost of the new vehicle; and WHEREAS, The Cayuga Heights Fire Department has received quotes for the purchase of the vehicle at NYS Contract Pricing and for outfitting the vehicle; and WHEREAS, Village of Cayuga Heights Public Safety committee recommends the purchase of a 2019 Tahoe. NOW, THEREFORE, BE IT RESOLVED THAT: Approval is granted to purchase a 2019 Tahoe at NYS contract pricing plus the cost of outfitting the vehicle for service not to exceed $48,000, the expenditure will be reimbursed to the Village of Cayuga Heights from the Hanselman Fund proceeds. EXHIBIT 2019-079 Schedule of Benefits Chubb Accident & Health is pleased to offer a proposal for cancer insurance underwritten by ACE American Insurance Company. This proposal is valid until the earlier of the proposed effective date or 90 days after the date it is issued. If by that date you have not accepted the terms we have offered in this proposal, it will no longer be valid. If you accept the terms of this proposal, coverage is subject to Chubb’s determination that trade or economic sanctions or regulations do not prohibit us from binding coverage. The U.S. Foreign Account Tax Compliance Act, commonly known as “FATCA”, became the law in the U.S. in March of 2010 and becomes effective July 1, 2014. Pursuant to FATCA, brokers, producers, agents and/or clients may need to obtain withholding certificates from insurance companies. For information on how to obtain the applicable withholding certificate from Chubb U.S. insurance companies, please go to https://www2.chubb.com/us-en/tax-informationreporting-withholding.aspx. Date Issued November 14, 2018 Proposed Effective Date January 1, 2019 to January 1, 2020 Eligibility 13 Class 1 All active volunteer firefighters of the {Policyholder/Participating Organization} as provided on the annual roster, and for whom the required premium has been paid. Active volunteer firefighters must meet the eligibility criteria set forth in 9 NYCRR 210. Class 2 All former insured volunteer firefighters of the {Policyholder/Participating Organization}, as provided on the annual roster, for whom the required premium has been paid. Former insured volunteer firefighters must meet the eligibility criteria set forth in 9 NYCRR 210, and shall remain eligible for Lump Sum Enhanced Cancer Benefits and Enhanced Cancer Death Benefits for 60 months after the formal cessation of the insured volunteer firefighter’s status as an active volunteer firefighter. Exposure Class 1 # of active volunteer firefighters meeting the criteria set forth in 9 NYCRR 210 8 Class 2 # of former volunteer firefighters that are not employed with another New York Entity N/A Annual Premium $1,096 EXHIBIT 2019-080 ESTABLISHING NEW WATER RATE WHEREAS, the Village of Cayuga Heights is served by the Southern Cayuga Lake Intermunicipal Water Commission; and WHEREAS, the Village of Cayuga Heights has entered into an amended, supplemental, restated, and consolidated agreement of municipal cooperation for construction, financing and operation of an intermunicipal water supply and transmission system dated as of June 5, 1979 as the same has been amended from time to time (the “Agreement”); and WHEREAS, pursuant to the Agreement, the Village of Cayuga Heights agreed to pay to the Southern Cayuga Lake Intermunicipal Water Commission (hereinafter referred to as “Commission”), water revenues based upon, in part, a water rate billing structure based on a quarterly 5,000 gallon minimum; and Bolton Point rate is $5.16 per 1000 gallons, and the Village of Cayuga Heights surcharge is $10.32 per 1000 gallons. WHEREAS, in consideration of the premises and the mutual undertakings of the parties pursuant to the Agreement, the parties agreed to amend the Agreement effective January 1, 2019. NOW, THEREFORE, BE IT RESOLVED THAT, the Village of Cayuga Heights Board of Trustees approves the new increase of 100 percent. . 14 EXHIBIT 2019-081 VILLAGE OF CAYUGA HEIGHTS DRAFT PROPOSED LOCAL LAW I OF THE YEAR 2018 A LOCAL LAW TO AMEND THE ANNUAL SEWER RATES, AS DEFINED IN ARTICLE XII, SEWER RENTS, OF THE VILLAGE OF CAYUGA HEIGHTS ARTICLES Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows: Section I. PURPOSE The purpose of this Local Law is to establish annual sewer rates of $2.76/1000 gallons consumed for inside users and a rate of $4.14/1000 gallons used for outside users, as defined in articles XII, Sewer Rents, of the Village of Cayuga Heights Articles. Section II. AUTHORITY This Local Law is enacted pursuant to the grant of powers of local governments provided for in (i) Section 10 of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provisions of the New York State Constitution or not inconsistent with any general law relating to its property, affairs, government or other subjects provided for in said Section 10 of the Municipal Home Rule Law, (ii) General Municipal Law Article 14-F, (iii) General Municipal Law Sections 451 and 452, and (iv) Village Law Article 14. Section III. ESTABLISHMENT OF SEWER RATES As of January 1, 2019, annual sewer rates shall be established at a rate of $2.76/1000 gallons used for treatment of waste water originating from properties located within the Village and a rate of $4.14/1000 gallons used for treatment of waste water originating from properties located outside of the Village. Section IV. SUPERSEDING EFFECT All Local Laws, resolutions, rules, regulations and other enactments of the Village of Cayuga Heights in conflict with the provisions of this Local Law are hereby superseded to the extent necessary to give this Local Law full force and effect. Section V. VALIDITY The invalidity of any provision of this Local Law shall not affect the validity of any other provision of this Local Law that can be given effect without such invalid provision. Section VI. EFFECTIVE DATE 15 This Local Law shall be effective immediately upon filing in the office of the New York State Secretary of State, except that it shall be effective from the date of its service as against a person served with a copy thereof, certified by the Village Clerk, and showing the date of its passage and entry in the Minutes of the Village Board of Trustees. EXHIBIT 2019-082 Village of Cayuga Heights Police Department __________________________________________________ _____ 11/7/2018 To: The Honorable Mayor Woodard Members of the Board of Trustees Village of Cayuga Heights Re: Report of the Police Department for October 2018 In the month of October, the police department received 334 calls for service. In addition to these calls 61 uniform traffic tickets were issued and 4 parking violations were cited. A breakdown of the calls for service is as follows: 1 Felony Burglary complaint was received. Officers responded to a report of an unknown subject entering an unsecured garage and taking a bicycle. There are no suspects or leads currently. 1 Penal Law Misdemeanor incident of Fraud was reported. A resident stated that they had received a phone call from the Social Security Administration saying that information was needed, or the resident would be arrested. The resident did disclose some personal information to the subject before suspecting that the call was fraudulent. The officer advised the complainant of all immediate precautions to take, including advising their bank and monitoring all accounts. No exchange of money had taken place and no further reports have been received from this resident. 16 There were 6 Misdemeanor Vehicle and Traffic Arrests made during traffic stops. 4-Aggravated Unlicensed Operation of a Motor Vehicle 3rd and 2-Suspended Registration. 1 Penal Law Violation Incidents was handled 1 for Drugs. While conducting a traffic stop, the on-duty officer detected an odor of marijuana coming from the vehicle. Upon further investigation the officer found the driver to be in possession of marijuana and was charged with Unlawful Possession of Marijuana. There were 7 calls for service for Local Law Violations. 6 of these complaints were reported as loud parties and/or music in the area. The origin of the noise was located, and subjects were notified of the Villages Noise Ordinance. In one instance, an individual was cited under the Local Law section for loud parties. The remaining Local Law complaint was for an unleashed dog. The officer contacted the owner of the unleashed dogs and recognized them to be new residents of the Village of Cayuga Heights. The owners were informed of the Village’s Ordinance for Dog Control and advised that this incident would serve as a warning. There were 4 motor vehicle accidents reported, neither involving deer. 2 Bench Warrant Arrests were made. In one incident, CHPD was notified that a warrant suspect was set to be released from Jail. Cayuga Heights police took the suspect into custody and arraigned them before CH Court. The suspect was ROR’d and scheduled to reappear at a later date. A second warrant incident involved a subject who was incarcerated in another county for unrelated charges. The subject was picked up by CHPD to be arraigned in Cayuga Heights Court. The subject was then remanded to Tompkins County Jail. In summary 7 persons were arrested and the following 10 charges were filed: 4-AUO 3rd, 2-Suspended Registration, 1-Unlawful Possession of Marijuana, 2-Officer Execute a Warrant and 1-Local Law-Noise. Over the course of the month the following trainings and events took place: On the 9th Chief Wright visited Cayuga Heights Elementary School to take part in Safe School. On the 17th Officer Lansing represented CHPD at a meet and greet for the new County Medical Examiner. On the 24th Police Clerk Jackie Carr attended the annual Laserfiche User Workshop hosted by TSSERR (County Shared Services) On the 31st Officers Manning and Manheim assisted with traffic control as students walked along the sidewalks during the Northeast Elementary School Halloween Parade. The full-time officers worked a total of 28.5 hours of overtime and the part-time officers worked a total of 187.5 hours. Sincerely, Chief Jerry Wright 17 EXHIBIT 2019-083 VILLAGE OF CAYUGA HEIGHTS TREASURER’S REPORT November 19, 2018 Administration: Audit: Budget: Finance Committee: Two meetings were held to discuss Water and Sewer Fund Balances with the goal of a recommendation on water and sewer rates commencing in calendar year 2019. Cash Flow Reports were prepared to support the Committee’s fund balance analysis. Local Law Codification: General Code will be presenting the manuscript draft of the Village’s Local Laws soon. Debt and Financing: November 15, 2018 a Fire Station bond payment of $75,000 was made. An interest payment of $4,650 on the bond was debited from the General fund. The same amounts will be due on December 15, 2018. With completion of these payments the Village has two outstanding bonds due during the FYE2020 to retire financing of the Fire Station. Policies and Employee Handbook Review: Revenues & Expenditures: August 2018 Bank to Book Reconciliations and General Journal entry review was completed by Trustee & Deputy Treasurer Biloski. August and September Cash Receipts Summary reports for the General, Water, and Sewer Funds are provided with this report. Sales Tax Revenue: June 2018 $81,486.14 up $6,939.47 (9.3%) from $74,546.67. July 2018 $64,379.94 up $5,156.88 (8.7%) from $59,223.06. August 2018 $85,073.56 up $30,456.65 (55.8%) from $54,616.65. Mortgage Tax: $24,185.81 down $2,395.62 (9.0%) from $26,591.43. Current Expenses: Abstract #6, dated November 19, 2018 for expenditures incurred during Fiscal Year End May 31, 2019. Approval of November Abstract: 18 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #6 for FYE2019 consisting of TA vouchers 43 - 52 in the amount of $17,618.32 and Consolidated Fund vouchers 353 - 452 in the amount of $630,621.92 and the Treasurer is instructed to make payments thereon. Respectfully submitted, Joan M. Mangione 19 20 21 22 23 24 25 26 EXHIBIT 2019-084 WHEREAS, Diligent efforts to collect unpaid taxes by the Village of Cayuga Heights of the Town of Ithaca in the County of Tompkins have been made; and WHEREAS, The Collector of Taxes has certified a list consisting of the taxes remaining unpaid upon the Village Tax Roll; and WHEREAS, Pursuant to the Real Property Tax Law of the State of New York Section 1442, an alternative method for collection of delinquent village taxes exists. NOW, THEREFORE, BE IT RESOLVED THAT: The Board of Trustees requests the collection of delinquent Village of Cayuga Heights real property tax in the amount of $21282.67 on (9) properties with $1702.62 in penalties, totaling $22985.29 to be submitted to Tompkins County. 27 EXHIBIT 2019-085