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HomeMy WebLinkAbout10-15-2018 BOT Agenda Village of Cayuga Heights Board of Trustees Monthly Board Meeting Marcham Hall Monday, October 15, 2018, 7:00 p.m. AGENDA EXHIBIT/PAGE 1. Call to Order 2. Approval of Meeting Minutes a. September 17, 2018 2019-066 pgs. 2-6 b. September 25, 2018 2019-067 pgs. 7-8 3. Report of the Fire Superintendent Tamborelle 2019-068 pgs. 9-10 4. Privilege of the Floor: - 30 minutes unrevised 5. Report of Mayor Woodard a. Traffic Study b. Hanshaw, Highland, Upland Road Intersection c. Fred Cowett Resolution 2019-069 pg. 11 d. Adam Langlois e. Sergeant Update 6. Report of the Trustees 7. Report of Police Chief Wright 2019-070 pgs. 12-13 8. Report of Assistant Superintendent of Public Works Wiese 9. Report of Superintendent of Public Works Cross a. CMC Address Resolution 2019-071 pg. 13 b. TG Miller Proposal 2019-072 pgs. 14-15 10. Report of Clerk & Treasurer Mangione a. Report and Fund Revenue 2019-073 pgs. 16-19 11. Report of Clerk Walker a. NYMIR – Sexual Harassment Update 2019-074 pg. 20 12. Report of Attorney Marcus 13. Executive Session 14. Adjournment 2 EXHIBIT 2019-066 Minutes VILLAGE OF CAYUGA HEIGHTS Monday, September 17, 2018 Marcham Hall BOARD OF TRUSTEES 7:00 p.m. MONTHLY MEETING Present: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson, and Salton; Police Sergeant Wright; Superintendent of Public Work Cross; Assistant Superintendent of Public Works Wiese; Clerk Walker; Attorney Marcus Call to Order: Mayor Woodard calls the meeting to order and requests an Executive Session at 7:05 p.m. Executive Session Resolution # 8295 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees enter into Executive Session for the purpose of discussing the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation. Motion: Trustee Robinson Second: Trustee McMurry Ayes: Mayor Woodard; Trustees Biloski Friend, Marshall, McMurry, Robinson and Salton Nays: None Abstentions: None Motion Carried Resolution # 8296 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees exit from Executive Session at 7:12 p.m. Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, McMurry, Robinson and Salton Nays: None Abstentions: None Motion Carried 3 Resolution # 8297 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees resolve to hire Jerry Wright as the Chief of the Cayuga Heights Police Department at the initial annual salary of $119,109.71, with the other terms of his employment to be in accordance with an employment agreement that the Mayor is authorized to sign once approved as to form and substance by the Village’s labor law counsel. Motion: Trustee Salton Second: Trustee Friend Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson and Salton Nays: None Abstentions: None Motion carried Police Chief Wright recited the Oath of Office, then his family removed his Sergeant badges and posed for a family photo. Police Chief Wright expressed his thanks and gratitude to all who have been a part of his life and path to where he is today. Report of Police Chief Wright: Submitted Report Several resumes have been received for a full-time patrol position and 3 of 4 full time Police Officers have already taken the Sergeants exam and are eligible for Sergeant position. Overtime number were down, even though the department was short handed over the last few months. Approval of Meeting Minutes: September 18, 2017 (Exhibit 2019-062) Resolution # 8298 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the September 18, 2017 Board of Trustees Meeting Minutes as presented. Motion: Trustee McMurry Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, McMurry, Robinson and Salton Nays: None Abstentions: None 4 Motion Carried Approval of Meeting Minutes: August 30, 2018 (Exhibit 2019-063) Resolution # 8299 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the August 30, 2018 Board of Trustees Meeting Minutes as presented. Motion: Trustee Biloski Second: Trustee Friend Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson and Salton Nays: None Abstentions: None Motion carried Report of Fire Superintendent Tamborelle Chief Tamborelle is currently in Virginia aiding with disaster relief from Hurricane Helen. Privilege of the Floor: No member of the Public wished to speak Report of Mayor A. LED & NYSEG Analysis Tad Palmer From NYSEG, and Chris Argetsinger (by phone) and Terry Carroll from NYSERDA, met with Mayor Woodard and B. Cross to discuss the Village inventory of street lights and buyout costs. Terry Carroll and his interns had surveyed all Village street lights. NYSEG will provide information on the year a street light was installed, which will better determine an accurate inventory. Trustee Friend asked how NYSEG will credit the Village for overpayments. The City of Ithaca can provide a consultant who will have the expertise to help determine a close buyout cost. The Village needs to give NYSEG a number. The Village of Cayuga Heights Police Department will conduct a visual inspection of the street lights to determine which are working and which ones are not. Texas lane has a high number of street lights out. NYSEG indicated foliage growing into or on the light is the Village’s responsibility. Trustee Salton stated that utility poles in the ROW should be maintained to a certain standard for safety reasons. Reinforcing the broken poles is an issue and the type of “scab” repairs currently being used is concerning. B. Cross will research to see if there are any Village easements with NYSEG or any public utility. B. New Deputy Clerk Mayor Woodard introduces Penny Rich who was hired to become the new Deputy Clerk when Tayo Johnson leaves in November. 5 C. The Violence in the workplace surveys Surveys were returned on Friday, September 14, 2018. Report of the Trustees A. TAP Update The Village of Cayuga Heights, City of Ithaca, and the Town of Dryden all submitted applications for the TAP Grant, and fourteen applications were submitted for Region Three. B. Cornell North Campus Development update Trustee McMurry reported that an official application has been made and the City of Ithaca will be lead agency for SEQR review. Through the SEQR process the Village will have an opportunity to comment on the project. B. Cross reported that the Town of Ithaca might annex their portion of the land and allow the City of Ithaca to have ownership. The concept; as tax-exempt property already, giving the land to the City of Ithaca might be a way to avoid the lengthy involvement in the project. Questions were raised regarding Cornell’s traffic study. The Village Planning Board could request a peer review as part of Site Plan Review. The Trustees discussed whether Bergman & Associates should incorporate the North Campus Development into their study of traffic in the Community Corners Area. B. Cross leaves the meeting at 8:41 p.m. C. Tompkins County Health Consortium update Trustee Salton reported the TCHC Board is expected to approve a 5% premium increase next year. The growth of the consortium has produced positive net income growth every year. The largest in 2015 with just over 6 million dollars in net income. The TCHC received 1.2 million in rebate checks from the RX Manufactures. The TCHC is discussing using an inter-consortium captive layer fund, which pools money toward stop loss coverage with other Consortiums. Report of ASPW Wiese The new mini excavator arrived, and 2 new 1-ton pickup trucks have been ordered. One of the older 1-ton pickups will go to auction in October. Trustee Robinson reported his opinion that the LED lighting test on the Highland Road pedestrian walkway really didn’t have a benefit. Trustee Salton commended the DPW and paving on the Parkway and the rain drainage was working well. Trustee Robinson also commends the great job on Triphammer Road and the even manholes level with the surface of the road. Report of the Treasurer: Submitted Reports Abstract # 4 Resolution # 8300 6 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #4 for FYE2019 consisting of TA vouchers 24 - 32 in the amount of $17438.28 and Consolidated Fund vouchers 195 - 259 in the amount of $236,321.91 and the Treasurer is instructed to make payments thereon. Motion: Trustee Biloski Second: Trustee Robinson Ayes: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson and Salton Nays: None Abstentions: None Motion carried Report of the Clerk Through NYMIR and NYSIF there are several online training courses available. The goal is to set up workplace safety webinar training for all Village employees. NYMIR has an online University that will track and notify the administrator when a course or policy review is available. NYCOM fall training starts September 24, 2018 and submitted agenda highlighted the courses Clerk Walker will be attending. The new Village Information Aide, Lisa Skrubis will start on October 1, 2018. Executive Session Resolution # 8301 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees enter into Executive Session for the purpose of discussing the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation. Motion: Trustee Biloski Second: Trustee Robinson Ayes: Mayor Woodard; Trustees Biloski Friend, Marshall, McMurry, Robinson and Salton Nays: None Abstentions: None Motion Carried Resolution # 8302 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees exit from Executive Session at 9:29 p.m. 7 motion: Trustee Salton Second: Trustee McMurry Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, McMurry, Robinson and Salton Nays: None Abstentions: None Motion Carried Meeting adjourned at 09:30 p.m. EXHIBIT 2019-067 Minutes VILLAGE OF CAYUGA HEIGHTS Tuesday, September 25, 2018 Marcham Hall BOARD OF TRUSTEES 9:00 a.m. SPECIAL MEETING Present: Mayor Woodard; Trustees: Friend, Marshall, McMurry, Robinson, and Salton; Deputy Clerk Johnson; Trustee Biloski arrived at 9:08 a.m. Absent: All present Call to Order: Mayor Woodard calls the meeting to order at 9:04 a.m. and enters into Executive Session at 9:04 a.m. 1. Executive Session Resolution # 8303 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees enter into Executive Session for the purpose of discussing the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation. 8 Motion: Trustee Marshall Second: Trustee Robinson Ayes: Mayor Woodard; Trustees Friend, Marshall, McMurry, Robinson and Salton Nays: none Abstentions: none Motion Carried 2. Executive Session: Resolution # 8304 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees exit from Executive Session at 9:58 a.m. Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, McMurry, Robinson and Salton Nays: none Abstentions: none Motion Carried 3. Resolution # 8305 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees will allow the Mayor to complete negotiations with the Teamsters and execute a final separation agreement and general release. Motion: Trustee Robinson Second: Trustee Biloski Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, McMurry, Robinson and Salton Nays: none Abstentions: none Motion Carried 4. Meeting adjourns at 9:59 a.m. 9 EXHIBIT 2019-068 October 12, 2018 Honorable Linda Woodard Board of Trustees Village of Cayuga Heights Monthly Report September 2018 School started and the pace increased for September with a total of 44 calls. We had 23 calls in the Village of Cayuga Heights, 13 calls in the Town of Ithaca and 8 requests for mutual aid. There wer e 18 EMS calls and 26 fire runs. We had an increase in the mutual aid responses with many of them being to assist the Lansing Fire Department. We did respond twice to the City of Ithaca while they were out on structure fire calls. We did respond to several serious medical calls through the month and our EMTs performed very well. Much of the training in September was aimed at refreshing basic skills for those who had been out of town for the summer. The skills training is great for all levels of member and also served to help those finishing checklist work to get some sign offs. September 6 th was a hoses and hydrants night and September 13th we covered ladder setup and placement. These are topics we hit often as they are the most basic skills we use. September 20th was an EMS training night and focused on scene awareness. One of the more dangerous aspects responding to calls is that we put ourselves in dangerous situation continuously. Moving around the trucks and scenes with many things happening at once requires heightened awareness. Medical calls are often run by one or two members responding into unknown situations. Situational awareness is stressed heavily at all time. September 26th we did checklist work for all levels of member. The checklist deadline for the spring 2018 class is fast approaching. We did get the roof over the training repaired and while we still have some leaking it is now not pouring into the training room. We are still trying to track down where the last small leak is coming from to get that closed up. We had a pipe in the main hallway start leaking over the Labor Day weekend. We had Donahue and Halverson come in and isolate the leak on a Saturday and then they came back during the week when we would not be paying the holiday rate to finish the job. We contacted a company that specializes in gutter work and had them look at all the gutters around the stati on and determined that our best plan of action for a long term fix of the continuous gutter problem would be to retrofit the existing gutters with a more standard product. This will require some penetrations to the existing soffits and sealing off the drains that run between the walls. This is a project that will take some time and we will look to this as a budget item for next spring and plan for the work in June. We started our fall membership drive for our Fall 2018 Recruit Class in September. We chan ged the sign outside the station, updated our social media sites and some of our members spent several 10 evenings on campus handing out flyers and speaking with students. We had an overwhelming response to our recruiting efforts. At our informational dinner we had 37 people in attendance, we had 10 people interested but had prelims so we emailed applications and we had four people come to the station for a tour and to pick up applications on Thursday afternoon. We received 37 applications and 32 signups for interviews. We scheduled interviews in fifteen minute blocks on Tuesday afternoon from 12:00 to 2:00 and Tuesday and Wednesday evenings from 6:00 until 9:00. This was a long two days of interviews and we selected 17 of the applicants for the class. Ma ny of those selected are students at Cornell with a couple from Ithaca College. We will start the fall training on October 13 th and run the three recruit classes over two weekends. Lt. Blake Berger who had been a member for seven years left the department for a job in California in September and vacated his bunker room. Nick Supron moved into that room a couple days later. Nick is a village resident, a student at TC3 an interior firefighter and EMT. Nick joined the department as a high school student and has done great things for the department. We look forward to Nick taking over for Blake. It is great to have all of our members back and things at the station are fantastic. We are all looking forward to a productive fall. Sincerely, George Tamborelle Fire Chief/Fire Superintendent 11 EXHIBIT 2019-069 RECOGNITION OF THE PAST AND CONTINUED OUTSTANDING PUBLIC SERVICE OF FRED D. COWETT WHEREAS, Fred D. Cowett has served the Village of Cayuga Heights with honor and distinction over many years, providing the Village with exceptional stewardship in the areas of Planning and Public Policy; and WHEREAS, Fred has brought respect, honor, and integrity to his role as the Chair of the Village Planning Board, a position he has held since April 2014; and WHEREAS, Fred previously served with distinction as a member of the Planning Board from April 2010 until April 2015; and WHEREAS, Fred has also served as the Chair of the Zoning Review Committee which, over the course of four years, developed and drafted the Village’s new Zoning Law; and WHEREAS, Fred previously served as a member of the Zoning Board of Appeals from April 2008 until April 2011; and WHEREAS, Fred significantly contributed to the drafting of the Village’s Comprehensive Plan; and WHEREAS, Fred is a member of the Shade Tree Advisory Committee, which ensured that the Village was designated as a Tree City USA by the Arbor Day Foundation; and WHEREAS, Fred is also a member of the Bicycle-Pedestrian Committee, which works to create a more pedestrian and bicycle friendly environment in the Village; and WHEREAS, Fred has consistently applied his considerable intellect, meticulous attention to detail, creative thinking, utmost professionalism, and unwavering dedication to the various roles he has played in Village government; and WHEREAS, Fred has made a substantial contribution to the betterment of our community and the Village has received significant benefits from his exemplary service; NOW, THEREFORE, BE IT RESOLVED NOW, that the Cayuga Heights Board of Trustees does hereby commend Fred D. Cowett for his dedication, commitment, and outstanding past and continued public service to the Village of Cayuga Heights; and BE IT FURTHER RESOLVED by the Cayuga Heights Board of Trustees that the Village commits to plant a tree of a species and in a location on Village property of Fred’s choosing as a token of our appreciation. 12 EXHIBIT 2019-070 Village of Cayuga Heights Police Department __________________________________________________ _____ Jerry L. Wright Chief of Police 10/9/18 To: The Honorable Mayor Woodard Members of the Board of Trustees Village of Cayuga Heights Re: Report of the Police Department for September 2018 In the month of September, the police department received 331 calls for service. In addition to these calls 69 uniform traffic tickets were issued and 3 parking violations were cited. A breakdown of the calls for service is as follows: 1 Felony Grand Larceny incident was handled. After investigation of a larceny from a vehicle, officers arrested a subject on charges of Grand Larceny 4th for having stolen items totaling more than $1000.00. See below for 3 additional charges that were filed in this arrest as well. 3 Penal Law Misdemeanor incidents were reported. 1 incident was for Larceny involved a store employee stating a customer was walking around the store in a suspicious manner and was possibly stealing items. The on-duty officer made contact with the subject in question and all items in their possession were confirmed to be paid for. 2 other misdemeanor charges were filed in association with the Grand Larceny arrest. Criminal Possession of a Controlled Substance and Possession of a Hypodermic Needle. 2 Criminal Mischief complaints were also received. 1 of the incidents came in as a damaged mailbox. After investigation, the officer found the damage to be accidental and suspicious in nature. The second complaint was reported as graffiti painted on walls of the Elementary School. There is a suspect in this case and the investigation is ongoing. There were no Misdemeanor or higher Vehicle and Traffic Arrests. 3 Penal Law Violation Incidents were handled; 1 for Trespassing, 1 for Drugs, and 1 for Harassment. The Trespass was part of the Grand Larceny arrest, where the suspect had entered the complainant’s vehicle without authorization. A Trespass charge was filed. The Drug incident took place during a vehicle stop where the occupant was found in possession of marijuana. An Unlawful Possession of Marijuana was filed. The Harassment complaint came in as a resident stating that an unknown subject had pulled up to the end of their driveway and yelled an obscenity at them and drove away. The resident has not reported any further contact with the subject. 13 There were 11 calls for service for Local Law Noise Violations. All complaints were reported as loud parties and/or music in the area. The origin of the noise was located, and subjects were notified of the Villages Noise Ordinance. In one instance, an individual was cited under the Local Law section for loud parties. There were 2 motor vehicle accidents reported, neither involving deer. In summary 3 persons were arrested and the following 6 charges were filed: Grand Larceny 4th, Criminal Possession of a Controlled Substance, Possession of a Hypodermic Instrument, Trespass, Unlawful Possession of Marijuana, and Local Law-Noise. Over the course of the month the following trainings and events took place: Friday, September 14th Officer Landon attended a monthly county wide investigator meeting held at Ithaca College. On Monday the 17th, Jerry L. Wright was sworn in as the Chief of Police. On Wednesday, the 26 th Full Time Officer interviews were completed. On the 27th Chief Wright took part in the Disaster Response Training facilitated by Kendal at Ithaca. The full-time officers worked a total of 40.5 hours of overtime and the part-time officers worked a total of 223 hours. Sincerely, Chief Jerry Wright EXHIBIT 2019-071 Board Approval is required to add a new address to establish a 911 designation. The Cayuga Medical Office Building at Corners Community is requesting that designation to be 905 Hanshaw Rr. WHEREAS, the Tompkins County Department of Emergency Response (DoER) oversees emergency dispatch and communications systems that allow residents to dial 911, and; WHEREAS, 911 is the number to report a police, fire, or medical emergency that requires the immediate presence of police officers, fire fighters, or emergency medical personnel, and; WHEREAS, new address designations are approved by a municipality’s governing body. NOW, THEREFORE, BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves 905 Hanshaw Rd. as the designated address for the Cayuga Medical Building located in the Corners Community shopping center. 14 EXHIBIT 2019-071 15 16 EXHIBIT 2019-073 VILLAGE OF CAYUGA HEIGHTS TREASURER’S REPORT October 15, 2018 Administration: Assisted Clerk’s Office staff during week of 9/24 – 9/21 during Clerk’s NYCOM Fall Training week. Completed a FOIL request, liaised with bank to resolve a question regarding Judge Klein’s accounts. Audit: Insero auditors performed inhouse work from Monday, September 17th through Thursday, September 20th. Remaining tasks are completed via email and telecommunication. Final report is expected during November. The annual audit for the Justice Court will be scheduled with Court Clerk Kannus. Budget: Local Law Codification: General Code will be presenting the manuscript draft of the Village’s Local Laws soon. Debt and Financing: No payments or financing necessary. Policies and Employee Handbook Review: Prepared and distributed for posting revised Sexual Harassment Policy per changed NYS standards as required by legislation passed with recent NYS Budget. Revenues & Expenditures: July 2018 Bank to Book Reconciliations and General Journal entry review was completed by Trustee & Deputy Treasurer Biloski. July Cash Receipts Summary reports for the General, Water, and Sewer Funds are provided with this report. Current Expenses: Abstract #5, dated October 15, 2018 for expenditures incurred during Fiscal Year End May 31, 2019, dated August 21, 2018. Approval of October Abstracts: BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #5 for FYE2019 consisting of TA vouchers 33 - 41 in the amount of $3833.98 and Consolidated Fund vouchers 290 - 349 in the amount of $427,613.24 and the Treasurer is instructed to make payments thereon. Respectfully submitted, Joan M. Mangione 17 18 19 20