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HomeMy WebLinkAbout06-18-2018 BOT Agenda Village of Cayuga Heights Board of Trustees Monthly Board Meeting Ronald E. Anderson Fire Station Monday, June 18, 2018, 7:00 p.m. AGENDA EXHIBIT/PAGE 1. Call to Order 2. Approval of Meeting Minutes: a. Special BOT Meeting May 15, 2018 2019-025/pg. 3 b. Special BOT Meeting June 6, 2018 2019-026/pgs. 4-5 3. Report of the Fire Superintendent Tamborelle 2019-027/pgs. 5-6 3. Privilege of the Floor- 30 minutes unrevised 4. Report of Mayor Woodard a. Public Hearing LL E-2018 -Bicycle Law 7:00pm 2019-028/pgs. 6-8 b. Public Hearing LL F-2018 -Flood Law 7:05pm 2019-029/pgs. 9-14 c. Vote on Proposed LL C-2018- 2019-030/pgs. 15-16 d. Vote on Proposed LL D-2018 2019-031/pgs. 17-18 e. Zoning Amendment- To Treat Firewood like Brush 2019-032 f. WWTP Resolution- GHD g. Trustee Pay h. Police Contract i. Fence on the corner of Hanshaw Rd.and Forest j Resolution Tree Inventory 2019-033/pg. 18 k. Chickens l. NYSEG – Confidentiality and Assurance Agreement 2019-034/pgs. 19-21 6. Report of the Trustees a. Right of Way Issue- Trustee Robinson 2019-035/pgs. 22-24 b. Tap Resolution- Trustee McMurry 2019-036/pgs. 24-25 4. Report of Police Sergeant Wright 2019-037/pgs. 26-30 5. Report of Assistant Superintendent of Public Works Wiese 2019-038/pg. 31 a. Remington Rd Parking 6. Report of Superintendent of Public Works Cross 7. Report of Treasurer Mangione 2019-039/pgs. 31-35 8. Report of Clerk Walker 2 a. Insurance Savings 2019-40/pgs. 36-38 b. Clean Energy Community- paperwork for payment was completed c. Verizon- GRT 2019-41/pg. 39 9. Report of Attorney Marcus a. Permission to work on school Property *Printed for Linda 10. Adjournment *All Exhibits and Reports can be found at www.cayuga-heights.ny.us/BOT.html agenda, unless otherwise noted 3 EXHIBIT 2019-025 Minutes VILLAGE OF CAYUGA HEIGHTS Tuesday, May 15, 2018 Ronald E. Anderson Fire Station BOARD OF TRUSTEES 7:30 p.m. SPECIAL MEETING Present: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson, and Salton; Attorney Marcus. Call to Order: Mayor Woodard calls the meeting to order at 7:01 p.m. 1. Executive Session 7:02 p.m. Resolution #8205 BE IT RESOLVED THAT: the Board of Trustees enter into Executive Session for the purpose of discussing the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissa l or removal of a particular person or corporation. Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard; Trustees, Biloski, Friend, Marshall, McMurry, Robinson, and Salton Nays: None Abstentions: None Motion Carried 2. Executive Session 8:00 p.m. Resolution #8206 BE IT RESOLVED THAT: the Board of Trustees exit from Executive Session Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard; Trustees, Biloski, Friend, Marshall, McMurry, Robinson, and Salton Nays: None Abstentions: None Motion Carried Resolution #8207 BE IT RESOLVED THAT: the Board of Trustees authorizes Mayor Woodard to sign the letter discussed during Executive Session regarding a personnel matter, to be dated May 16,2018 Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard; Trustees, Biloski, Friend, Marshall, McMurry, Robinson, and Salton Nays: None Abstentions: None Motion Carried 3. Adjournment Mayor Woodard adjourns the meeting at 8:02 4 EXHIBIT 2019-026 Minutes VILLAGE OF CAYUGA HEIGHTS Wednesday, June 06, 2018 Marcham Hall BOARD OF TRUSTEES 7:00 p.m. SPECIAL MEETING Present: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, and Robinson; Deputy Clerk Johnson. Absent: Salton Call to Order: Mayor Woodard calls the meeting to order at 7:00 p.m. 1. Discussion regarding the updates to the Barton & Loguidice contract takes place. Trustee McMurry explains the major updates including changes to the cost estimates which will reflect the new drainage addition, a diagram to show the new drainage, the schedule changing from 18 to 24 months, and adding a letter of support from an engineer. Resolution #8226 BE IT RESOLVED THAT: the Board of Trustees to allow Mayor Woodard to sign the contract from Barton & Loguidice to prepare the materials supporting the Village’s 2018 TAP application up to a total expense of $2,500. Motion: Trustee Friend Second: Trustee Marshall Ayes: Mayor Woodard; Trustees, Biloski, Friend, Marshall, McMurry, and Robinson. Nays: none Abstentions: none Motion Carried 2. New Business None 3 Executive Session 7:14 p.m. Resolution #8227 BE IT RESOLVED THAT: the Board of Trustees enter into Executive Session for the purpose of discussing the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation. Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard; Trustees, Biloski, Friend, Marshall, McMurry, and Robinson Nays none: Abstentions: none Motion Carried 5 4. Executive Session 7:36 p.m. Resolution #8228 BE IT RESOLVED THAT: the Board of Trustees exit from Executive Session Motion: Trustee Friend Second: Trustee Marshall Ayes: Mayor Woodard; Trustees, Biloski, Friend, Marshall, McMurry, and Robinson. Nays: none Abstentions: none Motion Carried EXHIBIT 2019-027 June 18, 2018 Honorable Linda Woodard Board of Trustees Village of Cayuga Heights Monthly Report May 2018 There were 43 calls for the Cayuga Heights Fire Department in May. We had 23 calls in the Village of Cayuga Heights, 16 calls in the Town of Ithaca and 4 requests for mutual aid. There were 24 EMS calls and 19 fire runs. On Mother’s Day we were requested to Sperry Lane in Lansing for a structure fire. Lansing officers arrived on scene to find a home under construction with heavy fire. We responded and as we crossed the bridge over Rt. 13 we could see the flames in the distance. Working closely with Lansing and many other mutual aid companies we assisted with suppression of the fire. Ou3 L231 was utilized for much of the suppression work as the building started to collapse in on itself. Late in the month we had a rain storm roll through the district that caused several flooded basements and hazardous conditions with water across roadways. In May all of the members of the department taking the BEFO class graduated and most of them continued on to the Interior Firefighting Operations Class. The EMTs also finished their class at TC3 and took their state certification test. We did our annual SCBA recertification in two sections in the middle of the month and all members are current with the county recertification policy. Lt. Brendan Bloodnick and Lt. Devon Savoy have been working hard with training and ran several firefighter fitness scenarios through the month. These evolutions require members in full gear and packs with tools to move through a series of stations including a stair climb with a hose roll, moving through obstacles with gear and pack and handling hand and power tools. These are strenuous evolutions and our members seem to really enjoy working this hard. 6 We have found a significant leak in the roof over the training room. This is a flat roof covered in several sheets of rubber roofing material. We have had leak issues for years with this area and after the last major rain we had several ceiling tiles get wet and fall out. We got up on the roof and discovered that the seams have separated in several areas and the sub roof is soft in a couple areas. We had a contractor come to look at the situation and have decided that we will remove the existing rubber roofing, replace whatever rot we find under the rubber and then repair the roof. Rath er then have it flat, which gathers the water, we are going to have them put a light pitch to the roof to allow water runoff and then cover it with a solid piece of rubber so there are no seams to split. We are also going to have the flashing replaced in several spots where the gutters are leaking to fix the problem of water cascading down the outside of the station during heavy rain. We have a good movie line up for the summer and have a commitment from Dos Amigos, the food truck we have been using for the past two years. There will be a nice mix of movies geared to small kids as well as some fun stuff for an older crowd. We held our Graduates Dinner this year for our members who are graduating from college and high school. It was well attended by the membership and families. We have found this to be a nice option for families coming to Ithaca for graduation weekend and are arriving different times. The station is a nice place to meet up and have a meal before moving on. We are now at our summer staffing levels but this year we seem to be doing well. There are many members who are staying in Ithaca to work and take classes which is great for us. A couple people spoke to the bunkers and arrangements were made to “loan out” rooms. This works out very well for all involved as it leaves us staffed at the station. We are looking forward to a safe summer. Sincerely, George Tamborelle Fire Chief/Fire Superintendent EXHIBIT 2019-028 VILLAGE OF CAYUGA HEIGHTS DRAFT PROPOSED LOCAL LAW E OF THE YEAR 2018 A LOCAL LAW TO AMEND ARTICLE XIII OF THE ARTICLES OF THE VILLAGE OF CAYUGA HEIGHTS 7 CONCERNING THE REGISTRATION AND USE OF BICYCLES Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows: SECTION I PURPOSE AND INTENT It is the intent of this Local Law to eliminate the requirements concerning registration of bicycles of Article XIII, “Registration and Use of Bicycles,” of the Articles (the “Articles”) of the Village of Cayuga Heights (the “Village”), as said Article XIII had been amended by Local Law 3 of 1990 (as so amended, “Article XIII”). It is also the intent of this Local Law to establish rules allowing bicycles, and other wheeled equipment, to be used on Village sidewalks by persons with disabilities and by children age twelve (12) and younger. The Village’s Board of Trustees has determined that the requirements of Article XIII related to the registration of bicycles have not been enforced and are not necessary. The Village’s Board of Trustees further has determined that, to promote the use of bicycles and other wheeled equipment in a safe manner by persons with disabilities and by children age twelve (12) and younger, persons with disabilities and children age twelve (12) and younger should be permitted to operate bicycles and other wheeled equipment on the Village’s sidewalks. The purpose of this Local Law is to delete in their entirety the requirements of Article XIII, and establish by this Local Law that persons with disabilities and children age twelve (12) and younger shall be permitted to operate bicycles and other wheeled equipment on the Village’s sidewalks. SECTION II AUTHORITY This Local Law is enacted pursuant to the grant of powers to local governments provided in Section 10 of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provision of the New York State Constitution and not inconsistent with any general law relating to its property, affairs, government or other subjects provided for in said Section 10 of the Municipal home Rule Law, and pursuant to the grant of powers to local governments provided in Section 180 of the General Municipal Law to regulate the use of bicycles on the public highways, streets, avenues, walks, parks and public places. EXHIBIT 2019-028 SECTION III TITLE OF THIS LOCAL LAW This Local Law shall be known as the Bicycle Use Law. SECTION IV AMENDMENT ARTICLE XIII OF THE ARTICLES OF THE VILLAGE A. The text of Article XIII of the Articles of the Village is hereby deleted in its entirety. B. The following requirements shall govern the operation of bicycles and other wheeled equipment, including 8 skateboards, roller blades, roller skates, scooters, wheelchairs and ad ult tricycles (collectively referred to herein as “bicycles and other wheeled equipment”). For the purposes of this Local Law, “bicycles and other wheeled equipment” shall not include baby strollers or carriages or other conveyances for children not able to walk. For the purposes of this Local Law, “persons with disabilities” shall mean individuals who require the use of a bicycle or other wheeled equipment as a means of transportation or mobility. 1. Persons with disabilities and children age twelve (12) and younger shall be permitted to ride, drive or operate bicycles and other wheeled equipment on the Village’s sidewalks. 2. Other than as specified in subsection (1) above, no person shall ride, drive or operate a bicycle or other wheeled equipment on any sidewalk in the Village. C. In any case that a person is riding, driving or operating a bicycle or other wheeled equipment on a Village sidewalk, such person shall yield the right of way to any pedestrian using the sidewalk. D. In the event of a violation of the requirements of this Local Law by a child age thirteen (13) through fifteen (15), the summons for such violation shall be issued to the parent or guardian of such child. In the event of a violation of the requirements of this Local Law by any person age sixteen (16) or older, the summons for such violation shall be issued to such person. SECTION V SUPERSEDING EFFECT All Local Laws, Articles, resolutions, rules, regulations and other enactments of the Village of Cayu ga Heights in conflict with the provisions of this Local Law are hereby superseded to the extent necessary to give this Local Law full force and effect. Without limiting the foregoing, to any extent that the terms of the Zoning Law of the Village of Cayuga Heights are deemed to be in conflict with the requirements of this Local Law, the terms of this Local Law shall govern and control. SECTION VI PARTIAL INVALIDITY. In the event that any portion of this Local Law is declared invalid by a court of competent jurisdiction, the validity of the remaining portions shall not be affected by such declaration of invalidity. SECTION VII EFFECTIVE DATE This Local Law shall be effective immediately upon filing in the office of the New York State Secretary of State, except that it shall be effective from the date of its service as against a person served with a copy thereof, certified by the Village Clerk, and showing the date of its passage and entry in the Minutes of the Village Board of Trustees. 9 EXHIBIT 2019-029 VILLAGE OF CAYUGA HEIGHTS DRAFT PROPOSED LOCAL LAW F OF THE YEAR 2018 A local law for Flood Damage Prevention as authorized by the New York State Constitution, Article IX, Section 2, and Environmental Conservation Law, Article 36 SECTION 1.0 STATUTORY AUTHORIZATION AND PURPOSE 1.1 FINDINGS The Board of Trustees of the Village of Cayuga Heights finds that the potential and/or actual damages from flooding and erosion may be a problem to the residents of the Village of Cayuga Heights and that such damages may include: destruction or loss of private and public housing, damage to public facilities, both publicly and privately owned, and injury to and loss of human life. In order to minimize the threat of such damages and to achieve the purposes and objectives hereinafter set forth, this local law is adopted. 1.2 STATEMENT OF PURPOSE It is the purpose of this local law to promote the public health, safety, and general welfare, and to minimize public and private losses due to flood conditions in specific areas by provisions designed to: (1) regulate uses which are dangerous to health, safety and property due to water or erosion hazards, or which result in damaging increases in erosion or in flood heights or velocities; (2) require that uses vulnerable to floods, including facilities which serve such uses, be protected against flood damage at the time of initial construction; (3) control the alteration of natural floodplains, stream channels, and natural protective barriers which are involved in the accommodation of flood waters; (4) control filling, grading, dredging and other development which may increase erosion or flood damages; (5) regulate the construction of flood barriers which will unnaturally divert flood waters or which may increase flood hazards to other lands, and; (6) qualify for and maintain participation in the National Flood Insurance Program. 10 1.3 OBJECTIVES The objectives of this local law are: (l) to protect human life and health; (2) to minimize expenditure of public money for costly flood control projects; (3) to minimize the need for rescue and relief efforts associated with flooding and generally undertaken at the expense of the general public; (4) to minimize prolonged business interruptions; (5) to minimize damage to public facilities and utilities such as water and gas mains, electric, telephone, sewer lines, streets and bridges located in areas of special flood hazard; (6) to help maintain a stable tax base by providing for the sound use and development of areas of special flood hazard so as to minimize future flood blight areas; (7) to provide that developers are notified that property is in an area of special flood hazard; and, (8) to ensure that those who occupy the areas of special flood hazard assume responsibility for their actions. SECTION 2.0 DEFINITIONS. Unless specifically defined below, words or phrases used in this document shall be interpreted so as to give them the same meaning as they have in common usage and so as to give this document its most reasonable app1ication. “Appeal” means a request for a review of the Local Administrator's interpretation of any provision of this Local Law. “Basement" means that portion of a building having its floor subgrade (below ground level) on all sides. “Building” see "Structure" "Cellar" has the same meaning as "Basement". “Crawl Space” means an enclosed area beneath the lowest elevated floor, eighteen inches or more in height, which is used to service the underside of the lowest elevated floor. The elevation of the floor of this enclosed area, which may be of soil, gravel, concrete or other material, must be equal to or above the lowest adjacent exterior grade. The enclosed crawl space area shall be properly vented to allow for the equalization of hydrostatic forces which would be experienced during periods of flooding. “Development” means any man-made change to improved or unimproved real estate, including but not limited to buildings or other structures, mining, dredging, filling, paving, excavation or drilling operations or storage of equipment or materials. “Federal Emergency Management Agency” means the Federal agency that administers the National Flood Insurance Program. “Flood” or “Flooding” means a general and temporary condition of partial or complete inundation of normally dry land areas from: (l) the overflow of inland or tidal waters; 11 (2) the unusual and rapid accumulation or runoff of surface waters from any source. "Flood" or "flooding" also means the collapse or subsidence of land along the shore of a lake or other body of water as a result of erosion or undermining caused by waves or currents of water exceeding anticipated cyclical levels or suddenly caused by an unusually high water level in a natural body of water, accompanied by a severe storm, or by an unanticipated force of nature, such as a flash flood or an abnormal tidal surge, or by some similarly unusual and unforeseeable event which results in flooding as defined in (1) above. “Floodplain” or “flood prone area” means any land area susceptible to being inundated by water from any source (see definition of "Flood"). “Floodproofing” means any combination of structural and non-structural additions, changes, or adjustments to structures which reduce or eliminate flood damage to real estate or improved real property, water and sanitary facilities, structures and their contents. “Historic structure” means any structure that is: (1) listed individually in the National Register of Historic Places (a listing maintained by the Department of the Interior) or preliminarily determined by the Secretary of the Interior as meeting the requirements for individual listing on the National Register; (2) certified or preliminarily determined by the Secretary of the Interior as contributing to the historical significance of a registered historic district or a district preliminarily determined by the Secretary to qualify as a registered historic district; (3) individually listed on a state inventory of historic places in states with historic preservation programs which have been approved by the Secretary of the Interior; or (4) individually listed on a local inventory of historic places in communities with historic preservation programs that have been certified either: (i) by an approved state program as determined by the Secretary of the Interior or (ii) directly by the Secretary of the Interior in states without approved programs. “Local Administrator” is the person appointed by the community to administer and implement this local law by granting or denying development permits in accordance with its provisions. “Manufactured home” means a structure, transportable in one or more sections, which is built on a permanent chassis and designed to be used with or without a permanent foundation when connected to the required utilities. The term does not include a "Recreational vehicle" “Person” includes any individual or group of individuals, corporation, partnership, association, or any other entity, including State and local governments and agencies. “Start of construction” includes substantial improvement and means the initiation, excluding planning and design, of any phase of a project, physical alteration of the property, and shall include land preparation, such as clearing, grading, and filling; installation of streets and/or walkways; excavation for a basement, footings, piers, or foundations or the erection of temporary forms. It also includes the placement and/or installation on the property of accessory buildings (garages, sheds), storage trailers, and building materials. For manufactured homes the "actual start" means affixing of the manufactured home to its permanent site. “Structure” means a walled and roofed building, including a gas or liquid storage tank that is principally above ground, as well as a manufactured home. 12 “Substantial damage” means damage of any origin sustained by a structure whereby the cost of restoring the structure to its before damaged condition would equal or exceed 50 percent of the market value of the structure before the damage occurred. “Substantial improvement” means any reconstruction, rehabilitation, addition, or other improvement of a structure, the cost of which equals or exceeds 50 percent of the market value of the structure before the "start of construction" of the improvement. The term includes structures which have incurred "substantial damage", regardless of the actual repair work performed. The term does not, however, include either: (1) any project for improvement of a structure to correct existing violations of state or local health, sanitary, or safety code specifications which have been identified by the local code enforcement official and which are the minimum necessary to assure safe living conditions; or (2) any alteration of a "Historic structure", provided that the alteration will not preclude the structure's continued designation as a "Historic structure". “Variance” means a grant of relief by a community from the terms of a flood plain management regulation “Violation” means the failure of a structure or other development to be fully compliant with the community’s flood plain management regulations. ADMINISTRATION 3.1 Permitting Official The Code Enforcement Officer, hereinafter referred to as the “Local Administrator,” is responsible for receiving applications, examining the plans and specifications and issuing permits for any proposed construction or development. 3.2 Permit Requirements No person shall erect, construct, enlarge, alter, repair, improve, move, or demolish any building or structure without first obtaining a separate permit for each building or structure from the Local Administrator. No man-made change to improved or unimproved real estate, including but not limited to buildings or other structures, mining, dredging, filling, grading, paving, excavation or drilling operations, shall be comme nced until a separate permit has been obtained from the Local Administrator for each change. No manufactured home shall be placed on improved or unimproved real estate without first obtaining a separate permit for each mobile home from the Local Administrator. 3.3 Application To obtain a permit, the applicant shall first file a permit application on a form furnished for that purpose. The form must be completed and submitted to the Local Administrator before the issuance of a permit will be considered. 3.4 Permitting Procedures (1) As part of the issuance of any permit, the Local Administrator shall require any measures which are necessary to meet the minimum requirements of this document. (2) The Local Administrator shall review any proposed development to assure that all necessary permits have been received from those governmental agencies from which approval is required by Federal or State law, including Section 404 of the Federal Water Pollution Control Act Amendments of 1972, 33 U.S.C. 1334. (3) The Local Administrator shall review all permit applications to determine whether proposed building sites will be reasonably safe from flooding. If a proposed building site is in a flood prone 13 area, all new construction and substantial improvements (including the placement of prefabricated buildings and mobile homes) shall be referred to the Planning Board for Site Plan Review pursuant to Article 17 of the Zoning Law. The Local Administrator shall further require that all such new construction: (i) be designed (or modified) and adequately anchored to prevent flotation, collapse, or lateral movement of the structure, (ii) be constructed with materials and utility equipment resistant to flood damage and (iii) be constructed by methods and practices that minimize flood damage; (4) The Planning Board shall review subdivision proposals pursuant to Article 18 of the Zoning Law, and other proposed new development pursuant to Article 17 of the Zoning Law, to determine whether such proposals will be reasonably safe from flooding. If a subdivision proposal or other proposed new development is in a flood prone area, any such proposals shall be reviewed to assure that (i) all such proposals are consistent with the need to minimize flood damage within the flood prone area, (ii) all public utilities and facilities, such as sewer, gas, electrical, and water systems are located and constructed to minimize or eliminate flood damage, and (iii) adequate drainage is provided to reduce exposure to flood hazards; (5) The Local Administrator shall require within flood prone areas new and replacement water supply systems to be designed to minimize or eliminate infiltration of flood waters into the systems; and (6) The Local Administrator shall require within flood prone areas (i) new and r eplacement sanitary sewage systems to be designed to minimize or eliminate infiltration of flood waters into the systems and discharges from the systems into flood waters and (ii) onsite waste disposal systems to be located to avoid impairment to them or contamination from them during flooding. SECTION 4.0 4.1 Review Procedure (l) In areas where flooding may be a concern, property owners shall apply to the Village’s Planning Board for review in accordance with the procedures set forth in Articles 17 (for Site Plan Review) and 18 (for Subdivision Approval) of the Zoning Law. As part of this review, the Planning Board shall hear and decide requests for modifications of the requirements of this local law. (2) In passing upon such applications, the Planning Board shall consider all technical evaluations, all relevant factors, standards specified in other sections of this local law and: (i) the danger that materials may be swept onto other lands to the injury of others; (ii) the danger to life and property due to flooding or erosion damage; (iii) the susceptibility of the proposed facility and its contents to flood damage and the effect of such damage on the individual owner; (iv) the importance of the services provided by the proposed facility to the community; (v) the necessity to the facility of a waterfront location, where applicable; (vi) the availability of alternative locations for the proposed use which are not subject to flooding or erosion damage; (vii) the compatibility of the proposed use with existing and anticipated development; (viii) the relationship of the proposed use to the comprehensive plan and floodplain management program of that area; (ix) the safety of access to the property in times of flood for ordinary and emergency vehicles; 14 (x) the costs to local governments and the dangers associated with conducting search and rescue operations during periods of flooding; (xi) the expected heights, velocity, duration, rate of rise and sediment transport of the flood waters and the effects of wave action, if applicable, expected at the site; and (xii) the costs of providing governmental services during and after flood conditions, including search and rescue operations, maintenance and repair of public utilities and facilities such as sewer, gas, electrical, and water systems and streets and bridges. (3) Upon consideration of the factors of Section 4.l(2) and the purposes of this local law, the Planning Board may attach such conditions to the granting of Site Plan or Subdivision Approval as it deems necessary to further the purposes of this local law. (4) The Local Administrator shall maintain the records of all Site Plan and Subdivision review applications, including technical information and report any modifications to the Federal Emergency Management Agency upon request. 4.2 Appeals and Conditions for Variances (1) Appeals The Village’s Zoning Board of Appeals shall hear and decide appeals and requests for variances from the requirements of this local law in accordance with the procedures set forth in Article 20 of the Zoning Law. The Zoning Board of Appeals shall hear and decide appeals when it is alleged there is an error in any requirement, decision, or determination made by the Local Administrator in the enforcement or administration of this local law. (2) Variances to this Local Law shall be based upon a hardship that runs with the land and shall not be issued for economic or other personal hardships. (3) (i) Variances shall be issued upon (a) a showing of good and sufficient cause, (b) a determination that failure to grant the variance would result in significant hardship, and (c) a determination that the variance will not result in increased flood risks, create nuisances, cause fraud or victimization of the public or conflict with existing local laws and ordinances. (ii) Variances to this Local Law shall be consistent with requirements for variances to other Local and State law, code or regulation. (4) Those aggrieved by a decision of the Planning Board or the Zoning Board of Appeals may appeal such decision to the Supreme Court pursuant to Article 78 of the Civil Practice Law and Rules. 15 EXHIBIT 2019-030 VILLAGE OF CAYUGA HEIGHTS DRAFT PROPOSED LOCAL LAW C OF THE YEAR 2018 A LOCAL LAW TO AMEND THE VILLAGE OF CAYUGA HEIGHTS ZONING LAW SECTION 6.2.B.1, PERMITTED PRINCIPAL USES IN THE MULTIPLE HOUSING ZONE Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows: SECTION I PURPOSE AND INTENT It is the intent of this Local Law to correct, revise and clarify the limits imposed on the occupancy of dwelling units in buildings that contain three (3) or more dwelling units located in the Village’s Multifamily Housing Zone. The purpose of this Local Law is to delete and replace the text of Section 6.2.B.1 of the Zoning Law (the “Zoning Law”) of the Village of Cayuga Heights (the “Village”). SECTION II AUTHORITY This Local Law is enacted pursuant to the grant of powers to local governments provided in Section 10 of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provision of the New York State Constitution and not inconsistent with any general law relating to its property, affairs, government or other subjects provided for in said Section 10 of the Municipal home Rule Law. SECTION III AMENDMENT OF ZONING LAW ARTICLE 6, SECTION 6.2.B.1 A. The current text of Zoning Law Article 6, Section 6.2.B.1 is hereby deleted in its entirety, and such text is hereby replaced with the following text: § 6.2.B.1 Buildings containing three (3) or more dwelling units, with a. Any dwelling unit to contain no more than four (4) bedrooms, and 16 b. Any dwelling unit to be occupied by: i. One (1) family, or ii. In the case of any dwelling unit in such buildings that contains one (1) bedroom, up to two (2) unrelated occupants, or iii. In the case of any dwelling unit in such buildings that contains two (2) bedrooms, up to four (4) unrelated occupants, or iv. In the case of any dwelling unit in such buildings that contains three (3) bedrooms, up to six (6) unrelated occupants, or v. In the case of any dwelling unit in such buildings that contains four (4) bedrooms, up to eight (8) unrelated occupants. SECTION IV SUPERSEDING EFFECT All Local Laws, Articles, resolutions, rules, regulations and other enactments of the Village of Cayuga Heights in conflict with the provisions of this Local Law are hereby superseded to the extent necessary to give this Local Law full force and effect. Without limiting the foregoing, to any extent that the terms of the Zoning Law of the Village of Cayuga Heights are deemed to be in conflict with the requirements of this Local Law, the terms of this Local Law shall govern and control. SECTION V PARTIAL INVALIDITY. In the event that any portion of this Local Law is declared invalid by a court of competent jurisdiction, the validity of the remaining portions shall not be affected by such declaration of invalidity. SECTION VI EFFECTIVE DATE. This Local Law shall be effective immediately upon filing in the office of the New York State Secretary of State, except that it shall be effective from the date of its service as against a person served with a copy thereof, certified by the Village Clerk, and showing the date of its passage and entry in the Minutes of the Village Board of Trustees. 17 EXHIBIT 2019-031 VILLAGE OF CAYUGA HEIGHTS DRAFT PROPOSED LOCAL LAW D OF THE YEAR 2018 A LOCAL LAW TO AMEND THE VILLAGE OF CAYUGA HEIGHTS ZONING LAW SECTIONS 17.4.E.1, 19.4.E.1 AND 20.3.C.1 IN REGARD TO THE REQUIREMENTS FOR MAILING OF NOTICES OF PUBLIC HEARINGS FOR, RESPECTIVELY, SITE PLAN REVIEW, SPECIAL USE PERMITS AND ZONING BOARD OF APPEALS APPLICATIONS Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows: SECTION I PURPOSE AND INTENT It is the intent of this Local Law to revise the requirements for the mailing of notices of certain public hearings, as set forth in the Zoning Law (the “Zoning Law”) of the Village of Cayuga Heights (the “Village”). The Village’s new Zoning Law, adopted as of February 6, 2018, added a requirement that notices of public hearings for site plan review, special use permits and Zoning Board of Appeals applications must be mailed by certified mail, return receipt requested, with the return receipts provided to the relevant Board in advance of the hearing. The Village’s Board of Trustees has determined that these requirements result in an unnecessary burden on the Village, both in terms of cost of such mailings and the time required to complete such mailings. The purpose of this Local Law is to eliminate these requirements by deleting the last sentence of each of Zoning Law Sections 17.4.E.1, 19.4.E.1 and 20.3.C.1. SECTION II AUTHORITY This Local Law is enacted pursuant to the grant of powers to local governments provided in Section 10 of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provision of the New York State Constitution and not inconsistent with any general law relating to its property, affairs, government or other subjects provided for in said Section 10 of the Municipal home Rule Law. SECTION III AMENDMENT OF ZONING LAW SECTIONS 17.4.E.1, 19.4.E.1 AND 20.3.C.1 18 The last sentence of each of Zoning Law Sections 17.4.E.1, 19.4.E.1 and 20.3.C.1, “Notices shall be mailed certified mail, return receipt requested, and all return receipts shall be provided to the [Planning Board, in the case of Sections 17.4.E.1, 19.4.E.1, Zoning Board of Appeals, in the case of section 20.3.C.1] prior to the public hearing,” is hereby deleted in its entirety. SECTION IV SUPERSEDING EFFECT All Local Laws, Articles, resolutions, rules, regulations and other enactments of the Village of Cayuga Heights in conflict with the provisions of this Local Law are hereby superseded to the extent necessary to give this Local Law full force and effect. Without limiting the foregoing, to any extent that the terms of the Zoning Law of the Village of Cayuga Heights are deemed to be in conflict with the requirements of this Local Law, the terms of this Local Law shall govern and control. SECTION V PARTIAL INVALIDITY. In the event that any portion of this Local Law is declared invalid by a court of competent jurisdiction, the validity of the remaining portions shall not be affected by such declaration of invalidity. SECTION VI EFFECTIVE DATE. This Local Law shall be effective immediately upon filing in the office of the New York State Secretary of State, except that it shall be effective from the date of its service as against a person served with a copy thereof, certified by the Village Clerk, and showing the date of its passage and entry in the Minutes of the Village Board of Trustees. EXHIBIT 2019-033 WHEREAS, Mr André Bensadoun on behalf of the Village of Cayuga Heights is applying to the New York State Department of Environmental Conservation for a project grant under the Urban and Community Forestry Program to be located in the Village of Cayuga heights NY 14850, a site located within the territorial jurisdiction of this Board; NOW, THEREFORE, be it resolved that the Board of Trustees of the Village of Cayuga Heights hereby does approve and endorse the application of Mr André Bensadoun for a grant under the Urban and Community Forestry Program for a project known as “Village of Cayuga heights Tree inventory and Community Forest Management Plan” and located within this community. 19 EXHIBIT 2019-034 CONFIDENTIALITY AND ASSURANCE AGREEMENT This Agreement is entered into this 18 day of June, 2018 by and between New York State Electric and Gas Corporation, a corporation organized and existing under the laws of the State of New York (hereinafter “NYSEG” or “Company”) and the Village of Cayuga Heights , a municipality organized and existing under the laws of the State of New York (hereinafter “VILLAGE” ). WITNESSETH WHEREAS, COMPANY and VILLAGE (individually a “Party” and jointly, the “Parties”) desire to enter into certain discussions which are likely to lead to the disclosure of information which is confidential, proprietary and/or commercially sensitive (hereinafter “Information”); and WHEREAS, COMPANY and VILLAGE desire to reach an understanding with respect to the disclosure of such Information; Based on the forgoing, COMPANY and VILLAGE agree as follows: 1. The Parties agree that the Information shall consist of oral and written communications between the Parties, identified or expressly designated as “Confidential”, which pertain to the transactions contemplated hereunder. Such Information is proprietary and the property of the disclosing Party. The Party receiving such Information shall keep secret such Information using the same degree of care the receiving Party uses in protecting its own proprietary information of a like kind. Such Information shall not be sold, traded, published or otherwise disclosed by the receiving Party to anyone in any manner whatsoever, or photocopied or reproduced in any way, without the prior written consent of the disclosing Party, except as provided herein. 2. The disclosing Party agrees to coordinate and control the disclosure with the receiving Party's representative and to mark Information with the disclosing Party's restrictive legend. If Information is not marked with this legend or is disclosed orally, the disclosing Party agrees to identify Information as confidential at the time of disclosure, and to provide the receiving Party with written confirmation within five (5) business days. 3. Each Party shall have sole reasonable discretion as to what Information will be disclosed to the other Party. This Agreement shall not obligate either Party to disclose any Information to the other Party. Each Party acknowledges the proprietary rights of the other Party in and to the Information. 4. Information may be in the form of documents, magnetic tape, computer disks, or any other form. Information furnished by the disclosing Party shall be used exclusively by the receiving Party in connection with the request for acquisition of various street lights in the Village of VILLAGE (the “Acquisition”). 5. Subject to paragraph 11, each Party may disclose, discuss or use Information only with those employees, attorneys or consultants who are directly involved in planning the infrastructure needs of the Acquisition. The receiving Party shall not use the Information for any other purpose or publish, disclose, or otherwise divulge the Information to any person at any time without the prior written consent of an officer of the disclosing Party, except as expressly provided herein. In the event the Information is the subject of a Freedom of Information Law request, the receiving Party shall consult with the disclosing Party, however, the Party subject to the Freedom of Information Law request shall have the final determination of disclosure 20 under the Freedom of Information Law. 6. If required by an order of a court of law, governmental or judicial body, each receiving Party may release to such body Information required by such order, provided that it shall use its best efforts to cause that body to treat such Information in a confidential manner and prevent such Information from becoming part of the public domain. Upon receiving a request for any Information from any court of law, governmental or judicial body, or from any party in any action or proceeding pending before any court of law, governmental or judicial body, each Party shall provide the other Party with notice of said request for Information as soon as reasonably practicable. Each Party shall reasonably cooperate with the other Party in exercising any applicable rights to oppose the disclosure of Information in any such action or proceeding before any such body. 7. Each receiving Party shall, within one (1) month after receiving written notice from the other Party requesting the return of the Information: (a) return to the other Party all Information, including copies made of such Information; and (b) cause to be destroyed all work papers, reports, or other information, in whatever form, including but not limited to documents, magnetic tape, or any other medium, which use or incorporate in any manner whatsoever the Information; however, each Party shall not destroy any Information in violation of any NYS statute, including but not limited to, Arts & Cultural Affairs Law §57-A (The Local Government Records Law). 8. Each Party shall employ procedures to prevent the unauthorized disclosure or use of the Information disclosed hereunder. These procedures shall include those described in paragraph 11 and shall be no less restrictive than the procedures used by each Party to protect its own Information. 9. The provisions of paragraphs 2-8 shall not apply to any Information: (a) which was in the public domain at the time of disclosure hereunder; (b) which thereafter passes into the public domain by acts other than the acts of or caused by the Party receiving said Information; (c) which is disclosed to the receiving Party by a third party, provided that the receiving Party does not know (or has no reasonable basis to know) that the information was received or disclosed unlawfully; (d) which the disclosing Party authorizes disclosure of in writing; or (e) which the receiving Party already possesses. 10. The burden of demonstrating that any Information was in fact disclosed in violation of this Agreement and the date of such disclosure shall rest with the Party asserting a breach of this Agreement. The burden of demonstrating the applicability of any of the exceptions to the confidentiality requirements of this Agreement shall rest with the Party claiming that such exception applies. 11. Each person who will review or discuss the Information on behalf of the receiving Party, other than those individuals designated in paragraph 1 above, shall, prior to such review or discussion, execute an agreement in the form attached hereto as Appendix A and promptly return the signed a greement to the other Party pursuant to paragraph 12. After complying with the provisions of paragraph 7 concerning the return and destruction of Information, the Party so returning and/or destroying Information shall provide the other Party with a verification duly signed by one of its officers in the form attached hereto as Appendix B. 12. Notices to be given pursuant to this Agreement shall be in writing and shall be delivered by certified mail, return receipt requested to NYSEG, addressed as follows: Attn: Ron E. Foster Manager – Marketing & Sales NYSEG/RGE P.O. Box 136 18 Link Drive 21 Binghamton, NY 13902-5224 Or to the VILLAGE OF CAYUGA HEIGHTS, addressed as follows: Attn: Linda Woodard Mayor Village of Cayuga Heights 836 Hanshaw Rd Ithaca, New York 14850 13. This Agreement shall be governed by and construed in accordance with the law of the State of New York. For purposes of conflicts of laws issues, this Agreement was negotiated, made, and executed in the State of New York. With respect to any disputes regarding the interpretation or enforcement of, or performance under, this Agreement, each Party consents to the exclusive jurisdiction of the federal and state courts of the State of New York. 14. Each Party agrees that remedies at law may be inadequate to protect the disclosing Party in the event of a breach of this Agreement, and the receiving Party hereby, in advance, agrees to the granting of temporary injunctive relief in favor of the disclosing Party pending the judicial resolution of the issue to prevent the continuation of any such breach without proof of actual damages. 15. This Agreement shall continue for thirty six (36) months from the date of this Agreement, which date shall be the date first-above written on the first page of this Agreement, and may be terminated by either Party upon thirty (30) days' prior written notice to the other. The obligations hereunder shall terminate at the earlier of the expiration of six (6) years from the date of this Agreement or three (3) years from the date of an earlier termination by either Party. If the foregoing conforms to our agreement, please have a duly authorized representative of VILLAGE sign below. Upon receipt by COMPANY of an original signed copy of this Agreement, this shall constitute an enforceable contract between the VILLAGE and COMPANY. 22 EXHIBIT 2019-035 23 24 EXHIBIT 2019-036 I, Jeffrey D. Walker, Clerk of the Village of Cayuga Heights, DO HEREBY CERTIFY that the following Resolution # _____ is a true and exact copy of the whole of such resolution on file in this office passed at the meeting of the Board of Trustees held on the 18th day of June, 2018. TRANSPORTATION ALTERNATIVES PROGRAM MATCH ASSURANCE WHEREAS, the Village of Cayuga Heights has long recognized the need to reduce the number of vehicles on Village streets and create a more pedestrian and bicycle friendly environment; and WHEREAS, the Village is also concerned with ensuring the safety of Village pedestrians including children attending Community Nursery School, Cayuga Heights Elementary School, Boynton Middle School, and Ithaca High School; and WHEREAS, The New York State Department of Transportation is making funding available to support bicycle, pedestrian, multi-use path and non-motorized transportation-related projects as well as programs and projects that reduce congestion and improve air quality through the State through the Transportation Alternatives Program (TAP); and WHEREAS, the TAP program provides reimbursement of up to 80 percent of project-related costs with the remaining 20 percent provided by project sponsors; and 25 WHEREAS, the Village wishes to apply for TAP funding to support the construction of new sidewalks along Kline Road (from Highland Road to Cayuga Heights Road) and Wyckoff Road (from Cayuga Heights Road to the entrance to Lakeview Cemetery) and to improve the pathways within the cemetery, which project has been named Walking Safe: Cayuga Heights; and WHEREAS, the Village estimates the total project cost to be $640,000; NOW, THEREFORE, BE IT RESOLVED THAT, the Village of Cayuga Heights Board of Trustees does hereby resolve to apply for TAP funding for the Walking Safe: Cayuga Heights project and commits to meet the project match requirement by providing funding in the amount of $128,000 through a combination of in-kind services and direct financial contributions. Motion: Trustee Second:Trustee Ayes: Mayor Nays: None Abstentions: None Motion Carried IN WITNESS WHEREOF, I have hereunto set my hand and the official seal of the Village of Cayuga Heights of Tompkins County, New York, this __ day of June 2018. ________________________ Jeffrey D. Walker Village Clerk 26 EXHIBIT 2019-037 June 12, 2018 To: The Honorable Mayor Woodard Members of the Board of Trustees Village of Cayuga Heights Re:Report of the Police Department for May 2018 In the month of May, the police department received 357 calls for service. In addition to these calls 73 uniform traffic tickets were issued and 19 parking violations were cited. A breakdown of the calls for service is as follows: there were no Felony incidents handled. 7 Penal Law Misdemeanor complaints were handled; 1 for Criminal Mischief, 3 for Larceny, and 3 for Fraud. The criminal mischief complaint involved a Village of Cayuga Heights stop sign being vandalized with spray paint. The DPW was notified, the sign was replaced and there are no suspects. One of the Larceny complaints was of a delivered package being stolen from the common area of an apartment building. An investigation was conducted however no suspect has been identified. Another theft complaint was of a stolen sign bearing “Welcome to the Village of Cayuga Heights”. The sign was replaced by the Village DPW. The remaining larceny complaint came from a resident stating that property was taken from her residence. After investigation it was determined that the property had been confiscated by the resident’s care providers. No larceny had occurred. In all 3 Fraud complaints residents reported receiving scam phone calls. No property or money changed hands and the calls were for informational purposes only. 6 Misdemeanor Vehicle and Traffic stops were conducted where the driver was found to be Unlicensed and/or having a suspended vehicle registration. Charges of AUO3rd and/or Driving MV with Registration Suspended were filed on all 6 stops. 1 Alcoholic Beverage Control Violation was handled. After investigation of a parking complaint, the officer on duty observed a subject consuming alcohol. The subject was found to be under the drinking age of 21 and was charged with ABC 065C. 10 Local Law Violations were handled, 1 for Care of Property, 2 for Dog Control and 6 for Noise and 1 for Open Burning. The Care of Property incident was initiated by an Officer who observed the lawn of a property in the Village to be overgrown. The homeowners were contacted and made arrangements to have the grass mowed promptly. The Dog Control complaints came in as barking dogs. Officers responded to the reported area and the animal owners were notified of the Village’s dog ordinance. 1 Noise complaint was of a loud vehicle that was 27 running for long periods of time in the early morning hours. Officers have not been able to make verbal contact with the suspect vehicle owner. A second Noise complaint was made by a resident stating that a neighbor was having construction done on their home and was loud during the early morning hours. Contact was made with the resident having the construction done and it was determined that they were not in violation of any local laws. The remaining 4 Noise complaints were for loud parties/social gatherings at Fraternities in the Village. The Fraternity presidents were contacted and advised that if any further complaints were made then a citation would be issued. 2 Mental Hygiene incidents were received. After investigation of 2 mental health complaints, 1 subject was taken into custody under MHY 9.41, while another was taken into custody for both MHY 9.41 and MHY 22.09. Both subjects were turned over to Cayuga Medical Center for treatment. There were 4 motor vehicle accidents reported, none involving deer. In summary 9 persons were arrested and the following 11 charges were filed: 4-Aggravated Unlicensed Operation MV 3rd, 3-Suspended Registration, 2-Taken into Custody/Mentally Ill, 1-Mentally Incapacitated and 1- ABC 065C. The full-time officers worked a total of 69 hours of overtime and the part-time officers worked a total of 181 hours. Sincerely, Chief James Steinmetz CAYUGA HEIGHTS POLICE DEPARTMENT May 2018 Total Traffic Citation Report, by Violation Violation Description Totals 7B LL#1-96 NO PARKING ZONE 7 7C LL#1-96 WRONG SIDE TO CURB OR EDGE 2 7D LL#1-96 OVERNIGHT PARKING 9 VTL1201.0A Stop/Stand/Park Violation High 1 19 28 CH Police Department Uniform Traffic Tickets 5/1/18-5/31/18 Date Offense Location__________ 5/1/18 1142A FLD TO YLD RT-OF-WAY @ STOP SIGN HANSHAW RD 5/2/18 1110A DISOBEY TRAFFIC CONTROL DEVICE SPEED 50/30 PLEAS GRV RD 5/3/18 1110A DISOBEY TRAFFIC CONTROL DEVICE HANSHAW RD 5/3/18 3191U OPERATE W/O INSURANCE HANSHAW RD 5/3/18 1110A DISOBEY TRAFFIC CONTROL DEVICE PLEAS GRV RD 5/4/18 1180D SPEED IN ZONE CH ROAD 5/4/18 3191U OPERATE W/O INSURANCE CH ROAD 5/4/18 4011A UNREGISTERED MOTOR VEHICLE (EXP 3/20/18) HIGHGATE RD 5/4/18 3191U OPERATE W/O INSURANCE (EXP 5/25/17) HIGHGATE RD 5/5/18 1229C3 NO SEAT BELT 600 BLK TRIP RD 5/6/18 3191U OPERATE W/O INSURANCE S/R 13 N 5/6/18 3752A3 NO/INSUFFICIENT TAIL LAMPS S/R 13 N 5/6/18 512 OPERATE WHILE REGISTRATION SUSP/REVOKED S/R 13 N 5/7/18 1110A DISOBEY TRAFFIC CONTROL DEVICE HANSHAW RD 5/7/18 3191U OPERATE W/O INSURANCE HANSHAW RD 5/7/18 1180D SPEED IN ZONE CH RD 5/7/18 1110A DISOBEY TRAFFIC CONTROL DEVICE HANSHAW RD 5/7/18 3191U OPERATE W/O INSURANCE HANSHAW RD 5/7/18 1110A DISOBEY TRAFFIC CONTROL DEVICE (SPEED) CH RD 5/8/18 3752A1 NO/INADEQUATE LIGHTS JESSUP RD 5/8/18 1110A DISOBEY TRAFFIC CONTROL DEVICE TRIP RD 5/9/18 1110A DISOBEY TRAFFIC CONTROL DEVICE PLEAS GRV RD 5/9/18 3191U OPERATE W/O INSURANCE PLEAS GRV RD 5/9/18 5111A AGGRAVATED UNLIC OP 3RD (MISD) PLEAS GRV RD 5/9/18 3752A1 NO/INADEQUATE LIGHTS PLEAS GRV RD 5/9/18 5091 UNLICENSED OPERATOR PLEAS GRV RD 5/9/18 3191U OPERATE W/O INSURANCE- EXP PROOF ONLY PLEAS GRV RD 5/9/18 306B UNINSPECTED MOTOR VEHICLE CH RD 29 5/9/18 37540 INADEQUATE OR NO STOP LAMPS CH RD 5/9/18 306B UNINSPECTED MOTOR VEHICLE 12/17 HANSHAW RD 5/9/18 512 OPERATE WHILE REGISTRATION SUSP/REVOKED HANSHAW RD 5/9/18 3191U OPERATE W/O INSURANCE HANSHAW RD 5/9/18 5091 UNLICENSED OPERATOR HANSHAW RD 5/9/18 4011A UNREGISTERED MOTOR VEHICLE HANSHAW RD 5/10/18 1110A DISOBEY TRAFFIC CONTROL DEVICE SPEED 45/30 N. TRIP RD 5/10/18 3191U OPERATE W/O INSURANCE N. TRIP RD 5/10/18 306B UNINSPECTED MOTOR VEHICLE HANSHAW RD 5/10/18 1110A DISOBEY TRAFFIC CONTROL DEVICE PLEAS GRV RD 5/17/18 37524A OPER MV/MC/BIC W/MRE 1 ERPHN (WHITE EARPHONES) HANSHAW RD 5/17/18 1180D SPEED IN ZONE TRIP RD 5/19/18 1110A DISOBEY TRAFFIC CONTROL DEVICE N TRIP RD 5/19/18 1110A DISOBEY TRAFFIC CONTROL DEVICE TRIP RD 5/19/18 3191U OPERATE W/O INSURANCE CH RD 5/20/18 1180D SPEED IN ZONE PLEAS GRV RD 5/20/18 5111A AGGRAVATED UNLIC OP 3RD (MISD) PLEAS GRV RD 5/21/18 1180D SPEED IN ZONE PLEAS GRV RD 5/22/18 4021 NO FRONT PLATE PLEAS GRV RD 5/22/18 3191U OPERATE W/O INSURANCE HANSHAW RD 5/22/18 1110A DISOBEY TRAFFIC CONTROL DEVICE N TRIP RD 5/23/18 1129A FOLLOWING TOO CLOSELY N TRIP RD 5/23/18 1110A DISOBEY TRAFFIC CONTROL DEVICE SPEED 46/30 N. TRIP RD 5/23/18 5091 UNLICENSED OPERATOR PLEAS GRV RD 5/23/18 3191U OPERATE W/O INSURANCE N. TRIP RD 5/23/18 1180D SPEED IN ZONE PLEAS GRV RD 5/25/18 1110A DISOBEY TRAFFIC CONTROL DEVICE TRIP RD 5/28/18 1180D SPEED IN ZONE PLEAS GRV RD 5/29/18 1225D OPER MV WHILE USE PORT ELEC DEV (L-HAND) NORTH TRIP RD 5/29/18 306B UNINSPECTED MOTOR VEHICLE PLEAS GRV RD 5/29/18 1110A DISOBEY TRAFFIC CONTROL DEVICE PLEAS GRV RD 30 5/30/18 1110A DISOBEY TRAFFIC CONTROL DEVICE TRIP RD 5/30/18 3191U OPERATE W/O INSURANCE-NO PROOF IN VEH TRIP RD 5/30/18 3191U OPERATE W/O INSURANCE (EXP 06/03/17) EAST UPLAND RD 5/30/18 4011A UNREGISTERED MOTOR VEHICLE CH RD 5/30/18 5111A AGGRAVATED UNLIC OP 3RD (MISD) CH RD 5/30/18 512 OPERATE WHILE REGISTRATION SUSP/REVOKED KLINE RD 5/30/18 3191U OPERATE W/O INSURANCE KLINE RD 5/30/18 306B UNINSPECTED MOTOR VEHICLE KLINE RD 5/30/18 4011A UNREGISTERED MOTOR VEHICLE KLINE RD 5/30/18 5111A AGGRAVATED UNLIC OP 3RD (MISD) KLINE RD 5/30/18 5091 UNLICENSED OPERATOR KLINE RD 5/30/18 3191U OPERATE W/O INSURANCE (EXP 2/20/17) NORTH TRIP RD 5/31/18 3191U OPERATE W/O INSURANCE (EXP 02/01/17) HANSHAW RD 5/31/18 1110A DISOBEY TRAFFIC CONTROL DEVICE (SPEED) HANSHAW RD 31 EXHIBIT 2019-038 Village of Cayuga Heights Assistant Superintendent of Public Works Report June 18th, 2018 Streets: o Highland road culvert project remaining work: ▪ A Fence will be installed along the sidewalks protect pedestrians ▪ The sidewalk across 306 Highland Road needs to be installed ▪ Topsoil and seeding o Drainage: ▪ A significant rainfall occurred on Tuesday May 22nd which resulted in significant flooding throughout the village. Cayuga heights road received the most damage. The DPW is currently working with residents to resolve the issues that can be solved within the village Right of way. ▪ This intense rainfall also highlighted many areas in the village which will need significant work throughout the course of the summer Water: o The nicer weather has given the DPW the opportunity to install final asphalt in some of the water break areas that occurred in the winter months EXHIBIT 2019-039 VILLAGE OF CAYUGA HEIGHTS TREASURER’S REPORT June 21, 2018 Administration: Assistance and advice given to Clerk and Deputy Clerk as necessary. Provided Reception coverage as needed when Clerk and Deputy Clerk were away from the office. Provision of these has diminished. Reduction of Treasurer’s hours from thirty-five (35) to thirty (30) per week started on June 1, 2018. Budget: Approval of Year-End Budget Modifications: BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes the Treasurer to make Final Budget Modifications as necessary to bring any overdrawn expenditure accounts to zero. 32 Local Law Codification: No comments or questions have been received from General Code. WWTP Financing: Policies and Employee Handbook Review: No time was spent during May on this assignment. Revenues & Expenditures: Sales Tax Distributions to Towns and Villages for the 1st Quarter of 2018 as compared to the same quarter last year are up 3.71%. VCH received $67,355.39 for the month of March. May 2018 Bank to Book Reconciliations completed and reviewed by Trustee & Deputy T reasurer Biloski. May’s Cash Receipts Summary reports for the General, Water, and Sewer Funds are provided with this report. Current Expenses: Abstract #13 for expenditures incurred during Fiscal Year End May 31, 2018, dated June 16, 2018. Abstract #1 for expenditures incurred during Fiscal Year End May 31, 2019, dated June 16, 2018. Approval of June Abstracts: BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #1 for FYE2019 consisting of TA voucher 1 in the amount of $14,012.58 and Consolidated Fund vouchers 1 - 25 in the amount of $332,126.54 and the Treasurer is instructed to make payments thereon. BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #13 for FYE2018 consisting of TA vouchers 135 – 142 in the amount of $2,905.11 and Consolidated Fund vouchers 969 - 1040 in the amount of $372,434.8 and the Treasurer is instructed to make payments thereon. Respectfully submitted, Joan M. Mangione 33 34 35 36 Our Brokers (Tompkins Insurance Agency) approached us and wanted us to look at another carrier who would save us an initial $4500. I approached NYMIR, (current carrier), they came back with a premium reduction of $4,049.00 and we will still receive the benefits in dividends NYMIR offers. Village of Cayuga Heights Member since 2004 Stewardship Report Capital Return $12,886 Interest Returned to Village $2,144 Operating Reserve to Member $ 168 Additional Services CBiz Appraisals 2006, 2014- 14 locations $5,500 14 locations Flood Certs provided $ 280 Next CBiz due in 2019 Annual Risk Management Reviews Onsite Next Risk Assessment- 2018 NYMIR Member Total Value added- $20,978 37 2017-2018 2018-2019 38 39 EXHIBIT 2019-041 Computel Consultants has been auditing our phone and utility companies. SERVICES TO BE PERFORMED CLIENT agrees to engage COMPUTEL to examine CLIENT's accounts listed below, to identify prior and present overcharges, or, in the case of Municipal GRT, to identify underpayment of Gross Receipts Tax liabilities, to prepare necessary documentation and negotiate with the appropriate utility, telephone, and/or communications company to have any identified errors corrected, and to obtain refunds, credits, and/or additional amounts due. 1) Telephone 2) Electric (including Street Lighting) 3) Natural Gas 4) Gross Receipts Tax After lengthy negotiations with Verizon on behalf of 70 municipal clients, we've finally reached a settlement which secures payment for past underpaid local GRT. In the case of the Village of Cayuga Heights, the settlement amount is $2,000 which covers amounts due (with penalty and interest) back to three years prior to when we first requested data from Verizon in September 2017.