Loading...
HomeMy WebLinkAbout08112014agenda Exhibit No. 1. Approval of Meeting Minutes: July 14, 2014 2015-028 2. Report of Fire Superintendent Tamborelle 2015-029 Submitted Report * 3. Report of Asst. Superintendent of Public Works Frisbie 2015-030 Submitted Report * 4. Privilege of the Floor – 30 minutes - SIGN-UP at 6:45 p.m. unrevised Website – Privilege of the Floor Guidelines 5. Report of Mayor a. Procurement policy review b. Zoning Review Committee update c. TWC-Comcast 2015-031 d. Newsletter e. Shared Services update f. "Lookback letter" 2015-032 g. Bolton Point update h. Emergency Plan proposal 6. Report of the Trustees 7. Report of Chief Steinmetz - Submitted reports * 2015-033a,b,c a. MOU between the County’s 911 center & Cornell’s University Dispatch Center 2015-034 b. MOU between the Village of Cayuga Heights (Police Department) and Tompkins County (Sheriff’s Office) 2015-035 8. Report of Superintendent of Public Works Cross 9. Report of Clerk & Treasurer 2015-036a,b Submitted reports* 10. Report of Attorney 11. Executive Session (as necessary) 12. Adjournment * All Exhibits and Reports are located on http://www.Cayuga-Heights.ny.us/Minutes/Agenda Packet unless otherwise noted Village of Cayuga Heights Board of Trustees Regular Meeting Marcham Hall August 11, 2014 7:00 p.m. AGENDA EXHIBIT 2015- 028 Minutes VILLAGE OF CAYUGA HEIGHTS Monday, July 14, 2014 Marcham Hall BOARD OF TRUSTEES MEETING 7:00 p.m. Present: Deputy Mayor Salton; Trustees: Hamilton, Friend, and Robinson; Fire Superintendent Tamborelle; Superintendent of Public Works Cross; Asst. Superintendent of Public Works Frisbie; Chief of Police Steinmetz; Clerk & Treasurer Mangione; Attorney Marcus. Absent: Mayor Supron; Trustees Crooker and Woodard, Call to Order: Deputy Mayor Salton called the meeting to order at 7:01 p.m. 1. Approval of Minutes: Resolution #7499 BE IT RESOLVED THAT: Minutes of the May 12, 2014 Village of Cayuga Heights Board of Trustees Meeting are approved as written in Exhibit FYE2015-022. Motion: Trustee Hamilton Second: Trustee Robinson Discussion: Clerk Mangione revised the minutes at the request of Police Chief Steinmetz concerning cases before the Village Court and the established policy of an officer ’s prosecution of their own case. Ayes: Friend, Hamilton, Robinson, and Salton. Nays: none Abstentions: none Motion carried 2. Report of Fire Superintendent Tamborelle (Exhibit FYE2015-023) June was busy with routine calls. The Cayuga Heights Fire Department responded to the Simeon’s incident and set up the landing zone. Superintendent Tamborelle praised the cooperation displayed by the Village’s Police, Fire and Public Works Departments in response to the storm the previous Tuesday evening. There was a giant tree across Winthrop Place; area resident were impressed and appreciative for the assistance they received. Power was interrupted for approximately 12 hours for most of the Village with an area around North Sunset without electricity until Thursday. The Public Safety Committee met and discussed the purchase of a Tahoe at NYS Contract Pricing and putting the Department’s Durango in a Duty Chief role. The pricing has not been determined at this time; it will be somewhere between $28,000 and $32,000. It will cost an additional $7,000 to outfit the vehicle. Resolution #7500 WHEREAS, The Village of Cayuga Heights Fire Department is the beneficiary of Hanselman Family Trusts; and WHEREAS, The Village of Cayuga Heights Fire Department has determined that there exists the need for a vehicle; and WHEREAS, NYS contract purchasing for 2015 Tahoes will be made available in the near future; and WHEREAS, Village of Cayuga Heights Public Safety committee recommends the purchase of a 2015 Tahoe. NOW, THEREFORE, BE IT RESOLVED THAT: Approval is granted to purchase a 2015 Tahoe at NYS contract pricing plus the cost of outfitting the vehicle for service not to exceed $40,000, the expenditure will be reimbursed to the Village of Cayuga Heights from Hanselman Fund proceeds. Motion: Trustee Friend Second: Trustee Hamilton Discussion: none Ayes: Friend, Hamilton, Robinson, and Salton. Nays: none Abstentions: none Motion carried 3. Report of Assistant Superintendent of Public Works Frisbie: (Exhibit FYE2015-025) Public Works crews are still performing storm clean-up; a significant quantity of brush was generated. Hours of storm clean-up has caused delay of other seasonal work i.e. pothole patching and completion of culvert work on Klein Woods. The Board extended its thanks Mr. Frisbie and his entire crew for their dedicated and efficient work during and after the storm. 4. Privilege of the Floor: no speakers 5. Report of the Mayor On behalf of the Tompkins County Council of Governments (TCCOG), Herb Engman prepared a letter for each participating municipality to optionally send to Comcast regarding its merger with Time Warner Cable (TWC). Local municipalities, the Village of Cayuga Heights among them, have been attempting to renegotiate their contracts with TWC. Until recently TWC has been unresponsive. The letter urges Comcast to delay the merger until new contracts are in place. The topic was discussed with opinions both for and against put forward. Resolution #7501 WHEREAS: Franchise negotiations between the Village of Cayuga Heights and Time Warner Cable are ongoing; BE IT RESOLVED THAT: The Board of Trustees of the Village of Cayuga Heights authorizes the Village Mayor to send a letter to Comcast opposing their merger with TWC until a new franchise agreement has been reached and entered into with the Village of Cayuga Heights. Motion: Trustee Robinson Second: Trustee Hamilton Ayes: Hamilton, Friend, and Robinson Nays: Salton Abstentions: none Motion failed 6. Reports of Trustees No agenda items were presented, however additional information on recent storm damage was discussed. 7. Report of Chief Steinmetz (FYE2015-026a,b,c) June is generally a slower month with Cornell students away; nonetheless the officers have been busy. In response to a question about identification of deceased deer, the Chief explained that the ear tag is removed and forwarded to Paul Curtis at Cornell for record keeping. a. The Police Department Policy and Procedure Manual revision has been completed. It has been a yearlong project. The last policy release was distributed to officers on July 3, 2014. A two week period for review and comment is extended after each policy release. Therefore, on July 17th all policies will be in effect. The Empire Group had been contracted to assist in review and revision of the manual. In those areas effecting human resources, Village Labor Management Attorney Laurie Johnston was consulted. Going forward, policies and procedures will be routinely reviewed and modified as needed. b. A draft Village of Cayuga Heights Emergency Plan (EP) was presented to the Board of Trustees in early 2012. It has been a lengthy project to complete the EP which is necessary to qualify for FEMA monies following an emergency. The Empire Group is meeting with Mayor Supron and Chief Steinmetz later in the week. A proposal to complete the EP will be the likely outcome of the meeting. 8. Report of Superintendent of Public Works Cross a. There has been a problem at the Waste Water Treatment Plant this spring. The outfall pipe from the plant into the lake starting floating at middepth, midway along its length. A scuba diver was engaged to examine the pipe and the pipe was weighed down. It was determined that the venting system was not working properly. Although the immediate issue has been resolved, a permanent solution will be developed. b. In the budget for fiscal year ending May 31, 2015 an account for building maintenance was funded. The slate roof contractor will be estimating repair costs during the next week. Another item to be covered is lighting in the Court Room. He asked for feedback on a design currently on display in the Court Room. There are concerns about changing the character of the room as well as energy efficiency requirements. c. The Zoning Review Committee continues to meet every other week. It has chosen to follow current sectioning of the code. Many of the topics are complex; additionally the current code is silent on several topics. For example, there are no definitions of what is a farm animal and what is a pet. d. A drainage problem on Cambridge is being addressed through a neighborhood effort to develop a solution. The summer intern has been working on mapping the area. Brent will present detailed information on any proposed project at a future meeting. e. Kendal is prepared to obtain a permit for its expansion project. The project is estimated at $29,000,000 and will take approximately one and a half years to complete. Since inspections will take place primarily in 2015, the permit fee should logically be allocated between this fiscal year and next. There may be specialty inspections requiring the Village to hire outside inspectors. It is not a union project and therefore there may be protesters at the entrance to the site. 9. Report of Clerk & Treasurer Mangione (FYE2015-027) Resolution #7502 BE IT RESOLVED THAT: Requests for Waiver of a Real Property Tax Penalty are granted to Mr. Peter Bellisario and Mr. Wee Ming Yeo due to extenuating circumstances. Motion: Trustee Hamilton Second: Trustee Robinson Ayes: Hamilton, Friend, Robinson, and Salton Nays: none Abstentions: none Motion carried Resolution #7503 BE IT RESOLVED THAT: Abstract #15 for FYE2014 consisting of Consolidated Fund vouchers 1018 - 1050 in the amount of $ 11,661.42 is approved and the Treasurer is instructed to make payments thereon. Motion: Trustee Hamilton Second: Trustee Robinson Ayes: Hamilton, Friend, Robinson, and Salton Nays: none Abstentions: none Motion carried Resolution #7504 BE IT RESOLVED THAT: Abstract #2 for FYE2015 consisting of Trust and Agency vouchers 1 – 12 in the amount of $16,747.68 and Consolidated Fund vouchers 17 - 101 in the amount of $284,606.99 is approved and the Treasurer is instructed to make payments thereon. Motion: Trustee Friend Second: Trustee Robinson Ayes: Hamilton, Friend, Robinson, and Salton Nays: none Abstentions: none Motion carried 10. Report of Attorney Marcus Joint Project Planning is underway between the Village of Lansing and the Southern Cayuga Lake Intermunicipal Water Commission (SCLIWC) to install a new water main running under Route 13. Engineering work has resulted in the determination to build one larger pipe rather than two as previously planned. Given the legal side of the planning process, the Town of Dryden attorney feels that this type of project triggers a required authorization under town law which doesn’t apply to villages. The other town attorneys have agreed to proceed in the same manner in order to get this completed. Additional documentation was generated for the towns because their decision to proceed is subject to permissive referendum. Because the towns are following this formal process, it was required that the villages add some formality to the process. The Village of Cayuga Heights’ involvement is limited; it is only involved as a member of SCLIWC. Nevertheless it is proposed that each of the member municipalities take a similar series of steps to approve SCLIWC entering into this project and following completion, entering into an agreement with the Village of Lansing to occasionally use the water main. In order to conform to the procedures that all the other municipalities are undertaking, the Village needs to authorize SCLIWC to take this action. A SEQR review on the action to authorize must take place prior to authorization. A negative determination was reached since the action has no environmental impact. Resolution #7505 SEQR Review of Village of Lansing/SCLIWC Joint Water Main Project WHEREAS: A. This matter involves consideration of the following proposed action: This project is a joint water project for a new water main crossing under NYS Rte 13 and connection of the new main to the existing Southern Cayuga Lake Intermunicipal Water Commission (SCLIWC). In addition, the Village of Lansing will be replacing approximately 1,650 lineal feet of existing water main. The project involves uncoordinated environmental reviews by the Village of Lansing and any other involved agencies. SCLIWC will use the new water main on a temporary emergency basis in the event that the existing crossing cannot be used. The Village of Lansing will own the new water crossing to service the Village of Lansing water system; and B. This proposed action is an Unlisted Action for which the Village of Cayuga Heights, as a member municipality of SCLIWC, is an involved agency for the purposes of environmental review; and C. On July 14, 2014, the Village of Cayuga Heights Board of Trustees, in performing the lead agency function for its independent and uncoordinated environmental review in accordance with Article 8 of the New York State Environmental Conservation Law - the State Environmental Quality Review Act ("SEQR"), (i) thoroughly reviewed the Short Environmental Assessment Form (the "Short EAF"), Part 1, and any and all other documents prepared and submitted with respect to this proposed action and its environmental review, (ii) thoroughly analyzed the potential relevant areas of environmental concern to determine if the proposed action may have a significant adverse impact on the environment, including the criteria identified in 6 NYCRR Section 617.7(c), and (iii) completed the Short EAF, Part 2; NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: 1. The Village of Cayuga Heights Board of Trustees, based upon (i) its thorough review of the Short EAF, Part 1, and any and all other documents prepared and submitted with respect to this proposed action and its environmental review, (ii) its thorough review of the potential relevant areas of environmental concern to determine if the proposed action may have a significant adverse impact on the environment, including the criteria identified in 6 NYCRR Section 617.7(c), and (iii) its completion of the Short EAF, Part 2, including the findings noted thereon (which findings are incorporated herein as if set forth at length), hereby makes a negative determination of environmental significance ("NEGATIVE DECLARATION") in accordance with SEQR for the above referenced proposed action, and determines that neither a Full Environmental Assessment Form, nor an Environmental Impact Statement will be required; and: 2. The Responsible Officer of the Village of Cayuga Heights Board of Trustees is hereby authorized and directed to complete and sign as required the Short EAF, Part 3, confirming the foregoing NEGATIVE DECLARATION, which fully completed and signed Short EAF shall be attached to and made a part of this Resolution. Motion: Trustee Hamilton Second: Trustee Robinson Ayes: Hamilton, Friend, Robinson, and Salton Nays: none Abstentions: none Motion carried Resolution #7505 Village of Lansing - SCLIWC Route 13 Joint Water Main Project Approval WHEREAS: This project is a joint water project (the "Joint Project") for a new water main crossing under NYS Rte 13 and connection of the new main to the existing Southern Cayuga Lake Intermunicipal Water Commission ("SCLIWC"), of which the Village of Cayuga Heights is a member municipality. In addition, the Village of Lansing will be replacing approximately 1,650 lineal feet of existing water main. The Joint Project involves uncoordinated environmental reviews by the Village of Lansing and any other involved agencies. SCLIWC will use the new water main on a temporary emergency basis in the event that the existing crossing cannot be used. The Village of Lansing will own the new water crossing to service the Village of Lansing water system; and WHEREAS: On July 14, 2104, the Village of Cayuga Heights Board of Trustees, in performing the lead agency function for its independent and uncoordinated environmental review in accordance with Article 8 of the New York State Environmental Conservation Law - the State Environmental Quality Review Act ("SEQR"), (i) thoroughly reviewed the Short Environmental Assessment Form (the "Short EAF"), Part 1, any and all other documents prepared and submitted with respect to the Joint Project and its environmental review; (ii) completed its thorough analysis of the potential relevant areas of environmental concern to determine if the proposed joint project may have a significant adverse impact on the environment, including the criteria identified in 6 NYCRR Section 617.7(c); (iii) completed the Short EAF, Part 2; and (iv) completed Part 3 and made a negative determination of environmental significance ("Negative Declaration") in accordance with SEQR for the Joint Project and determined that an Environmental Impact Statement would not be required; and WHEREAS: The Village of Lansing has obtained engineering and related plans for the Joint Project, including estimated and projected shared costs and expenses to be incurred by the Village of Lansing and SCLIWC in the aggregate amount of $396,500, such initial shared costs (and future additional costs) intended to be included in an intermunicipal agreement to be executed by and between the Village of Lansing and SCLIWC; and WHEREAS: The Village of Cayuga Heights Board of Trustees wishes to authorize the expenditure of funds by SCLIWC for SCLIWC's portion of the shared cost for the Joint Project, which expenditure by SCLIWC will include the amount equal to the share of SCLIWC project expenses paid by the Village of Cayuga Heights as a member municipality of SCLIWC; WHEREAS: The Village Board of Trustees wishes to express its approval of the Joint Project and its approval of SCLIWC entering into the necessary intermunicipal agreement for the Joint Project between the Village of Lansing and SCLIWC; NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: The Village of Cayuga Heights Board of Trustees hereby authorizes (i) the Joint Project to proceed, (ii) the completion and execution of the intended intermunicipal agreement by and between the Village of Lansing and SCLIWC, (iii) the expenditure by SCLIWC of SCLIWC's share of the costs for the Joint Project. Motion: Trustee Friend Second: Trustee Robinson Ayes: Hamilton, Friend, Robinson, and Salton Nays: none Abstentions: none Motion carried Meeting of the Village of Cayuga Heights Board of Trustees was adjourned by Deputy Mayor Salton at 9:19 p.m. EXHIBIT 2014-029 August 11, 2014 Honorable Kate Supron Board of Trustees Village of Cayuga Heights Monthly Report – July, 2014 There were 53 calls for the fire department in July. There were 39 calls in the Village of Cayuga Heights, 11 calls in the Town of Ithaca and 3 mutual aid requests. We had 18 EMS runs and 35 fire calls. On July 8th a storm moved through the village causing multiple calls for trees and power lines down. The fire department, police department and Department of Public Works were extremely busy that evening. The volunteers of the fire department handled 13 calls in a two hour time period. We cleared many trees from the roadway to keep them open and blocked off several areas until NYSEG could get the power lines secured. On July 15th we did training at the station on roll in drills. We split the members up into truck companies and practiced responding to calls. The crews had to deploy hand lines, establish water supply and initiate searches for victims. With these drills we try to develop our exterior firefighters by placing them in leadership positions. Several months ago we went to Dryden with our FAST members and did a drill with Dryden and Cortlandville on skills. That training went very well and we formed a group to plan further joint trainings. We decided to plan for joint FAST training on the fifth Tuesday of months that have five Tuesdays. We held training at the mall facility on the 26th of July. There were six fire departments from three counties. We did FAST drills for several hours with all the departments. This went very well and the next one is scheduled for September at the facility in Cortland. We have been having an ongoing problem with the left side hydraulic lift cylinder on L231. Several years ago the cylinder was leaking from the “Cushing nut”. We had it repaired but the problem occurred again last year. While the truck was in for service in July it was found to be leaking again. Tyler Fire Equipment looked closely and found that there was a sharp surface where the “O” ring sat in the cylinder. We were told by E-One and Texas Hydraulics that this part was out of warranty and that we could replace the entire cylinder for around $5,000. After some animated discussions with both companies we came to the agreement to ship the cylinder to Texas Hydraulics (the company that made the unit) and they would attempt to fix the problem under a special warranty situation. We hope to come to an agreement with them and E-One that will take the major burden of cost off the village. We have also found that U243 is having an issue with rusting on the driver’s side rear quarter panel and the bottom of the driver and passenger doors. The vehicle was taken to McGuire Dodge and in speaking with them hope that they will cover the cost of repairing the rust on the vehicle at minimal or no cost to the village. We are still dealing with the broken air handling unit that controls the heat and air conditioning for the training room and kitchen. We have been told by HSC Associates that the unit is obsolete at this time and they are unable to get parts to fix it. We were told that these were “old” units when the station was built in 2000. HSC Associates is working on a price quote to replace the air handler at this time. We have had problems with the physical plant of the station for many years. We have had to replace the boiler, all the circulation pump motors have been replaced several times, we have replaced two stand-alone air conditioning units and we have had continuous problems with all the air handling units at the station. I have tried to find a way to get some of this work covered by warranty but many of the sub-contractors who had worked on the station are out of business now. This is a very frustrating and costly problem. Morale at the station is very high at this time. It always seems that our members are happiest when we are busy. For those who have stayed in the area for the summer it has been a banner time to raise call percentages. We are looking forward to getting back to full staffing at the end of August and starting our fall recruit process. Sincerely, George Tamborelle Fire Chief/Fire Superintendent EXHIBIT 2014-030 DEPARTMENT OF PUBLIC WORKS 123 Sheldon Rd. Ithaca, NY 14850 (607) 257-6166 Monday, August 04, 2014 To: The Honorable Mayor Supron Members of the Board of Trustees Village of Cayuga Heights Re: Monthly Report- July 2014 During the month of July the crew has been focused on cleanup of brush and limbs due to recent storm damage. They were also able to complete several repairs of potholes and road shoulders. They also were able to direct attention to lower priority issues. We have been able to keep up with all the regularly scheduled maintenance, garbage, and brush pick up, bulky etc. Sincerely, Jeffrey Frisbie ASPW EXHIBIT 2014-031 Resolution #____ WHEREAS: Franchise negotiations between the Village of Cayuga Heights and Time Warner Cable are ongoing; BE IT RESOLVED THAT: The Board of Trustees of the Village of Cayuga Heights authorizes the Village Mayor to send a letter to Comcast requesting delay of their merger with TWC until a new franchise agreement has been reached and entered into with the Village of Cayuga Heights. EXHIBIT 2014-032 August 11, 2014 RE: Look-back period for compliance with Property Tax Freeze Credit Dear Senator O’Mara and Assemblywoman Lifton: The Village of Cayuga Heights would like your help in rescinding the Department of Taxation and Finance released Publication 1030 dated July 14, 2014 rendering guidance on the Property Tax Freeze Credit, which stated the look back period is until January 1, 2012. This date is unworkable because very few programs were initiated after 1/1/12. A case in point is the much-touted Tompkins Health insurance Consortium, which started 10/1/2011 affording Tompkins County taxpayers over $900K in property tax reduction. In Tompkins County, nearly all Villages, Towns, the City of Ithaca, and Tompkins County have been meeting monthly to document the efficiencies and collaboration we have already produced. We have also determined four focus areas to seek further consolidation and collaboration of services. It is from this work that we know we will have little to offer if the look-back date is 1/1/12. This seems almost unbelievable, as Tompkins County is a leader in collaborative government. The look-back date is a politically established date. If the State wants to show success, the date has to be pushed back so that more municipalities have a chance to show that savings have been achieved. If the look-back stays at 2012, there is a good possibility that many municipalities will not even try to comply with the Property Tax Freeze Credit program. This also sends a sign that the program is not successful. Please use your good office to move the look-back date be 1/1/2000. This date would allow proactive communities, such as our Village and the other Tompkins County municipalities, to highlight our long-term efforts with regard to savings through shared services. At the very least the look back should be to 1/1/2008, as this was the year of the Great Recession when sales tax revenues began to fall. It is after this date (1/1/00) that shared services and efficiencies were necessary to survive. Please keep us informed of your efforts. Sincerely, Kate Supron Mayor Village of Cayuga Heights EXHIBIT 2014-033a August 5, 2014 To: The Honorable Mayor Supron Members of the Board of Trustees Village of Cayuga Heights Re: Report of the Police Department for July, 2014 In the month of July the police department received 391 calls for service. In addition to these calls, 85 uniform traffic tickets were issued and 4 parking violations were cited. A breakdown of the calls for service is as follows: 3 felony complaints were reported, 1 for Robbery and 2 for Burglary. The robbery ensued when a resident returned home during an attempted burglary of his home. The suspect then displayed a handgun and demanded the resident’s wallet and phone be given. The suspect fled on foot and the investigation is ongoing. In the first burglary incident the resident reported that their unlocked home had been entered while they were away during the day. Items reported missing were a safe and its contents including cash, coins and personal documentation. There are no suspects at this time. The second reported burglary involves a resident stating that someone had forcefully entered their home, however no items were reported missing and the officer did not observe any signs that entry had been gained. 8 misdemeanor incidents were handled including 3 for fraud and 5 for vehicle and traffic. The fraud complaints consisted of residents reporting that their bank or credit card accounts had been accessed and purchases had been made. The residents were reimbursed by their banks and they have been advised to make changes in their accounts so as to avoid future issues. The vehicle and traffic incidents occurred during traffic stops. On 3 of the traffic stops the drivers were found to be driving while intoxicated and charges were filed. In the 2 remaining incidents, 1 driver was found to be driving a vehicle with a suspended registration and the other driver was found to be operating a vehicle while their license was suspended. Both drivers were issued traffic tickets. There were 2 penal law violations reported. 1 incident of harassment involved a subject making verbal and physical advances toward a coworker. All parties were interviewed and no charges were sought. Also, 1 incident of trespass was handled. A resident reported that their unsecured vehicle had been entered and gone through overnight. No items were reported missing. 5 reports of local law violations were handled including 2 for In the Park after Hours, 3 for Unlawful Soliciting. While on patrol on two different occasions, officers found subjects to be loitering in Sunset Park after hours. Four persons were issued appearance tickets for the violation. 3 Complaints of persons selling products or services door to door, including meat, magazines, and driveway sealing were received. Officers were able to make contact with each subject and inform them of the Village Ordinance which requires them to register with the Village Offices before soliciting within the Village. There were 5 Motor vehicle accidents investigated, none involving deer. 1 other deer incident was reported as an injured deer that had fled the location upon officer’s arrival. In summary, 10 persons were arrested and the following 13 charges were filed: 3- Driving While Intoxicated, 2- Driving with .08 of 1% of Alcohol, 1-Aggravated DWI .18 of 1% of Alcohol, 4-LL In the Park after Hours, 1- Suspended Registration, 1-Aggravated Unlicensed Operation of a Motor Vehicle, and 1-Taken into Custody Mentally Ill Over the course of this month police department members took part in the following trainings and events: On Tuesday the 1st Officers took part in department long gun training. The full time officers worked a total of 103.5 hours of overtime and the part time officers worked a total of 179.5 hours. Sincerely, Chief James Steinmetz EXHIBIT 2014-033b CAYUGA HEIGHTS POLICE DEPARTMENT July 2014 Total Traffic Citation Report, by Violation Violation Description Totals_ 7BLL#1-96 NO PARKING ZONE 1 7DLL#1-96 OVERNIGHTPARKING 3____ Report Totals 4 EXHIBIT 2014-033c CAYUGA HEIGHTS POLICE DEPARTMENT Uniform Traffic Tickets 7/01/2014 to 7/31/2014 Date Offense Location MPH/MPH Zone 07/31/2014 DIS TRAFFIC CONTROL DEVICE WINTHROP DR @ SIMSBURY D 07/31/2014 OPERATING WT INSURANCE (NONE SHOWN) WINTHROP DR @ SIMSBURY D 07/31/2014 DIS TRAFFIC CONTROL DEVICE (STOP SIG WINTHROP DR @ SIMSBURY D 07/31/2014 NO/INADEQUATE LIGHTS HANSHAW RD 07/30/2014 UNINSPECTED MOTOR VEHICLE NORTH TRIP RD 07/30/2014 DIS TRAFFIC CONTROL DEVICE (STOP SIG WINTHROP DR @ SIMSBURY D 07/30/2014 NO/INADEQUATE LIGHTS N. TRIP ROAD 07/30/2014 UNINSPECTED MOTOR VEHICLE N. TRIP ROAD 07/30/2014 SPEED IN ZONE PLEAS GROVE RD 58 30 07/29/2014 DIS TRAFFIC CONTROL DEVICE (SPEED) HANSHAW RD 07/29/2014 DIS TRAFFIC CONTROL DEVICE N TRIP RD 07/29/2014 OPERATING WITHOUT INSURANCE (NONE SHOWN) HANSHAW RD 07/28/2014 LIGHTING VIO VEHICLE & TRAILERS CAYUGA HEIGHTS RD 07/28/2014 OPERATING WITHOUT INSURANCE (EXP 07/10/13) TRIP RD 07/27/2014 OPERATING WITHOUT INSURANCE WINTHROP DR 07/27/2014 LAP/SHOULDER VIOLATION OR DJ VIOLATION WINTHROP DR 07/27/2014 DRIV'G W/.08 OF 1% OR MORE OF ALC (MISD) N.TRIP 07/27/2014 DRIVING WHILE INTOXICATED (MISD) N.TRIP 07/27/2014 NO/INSUFFICIENT TAIL LAMPS N.TRIP 07/27/2014 SPEED IN ZONE N.TRIP 38 30 07/25/2014 DIS TRAFFIC CONTROL DEVICE TRIP ROAD 07/25/2014 LEAVING/SCENE PROPERTY DAMAGE ACC. PARKING LOT FLOWER FASHIO 07/25/2014 DIS TRAFFIC CONTROL DEVICE PLEAS GROVE RD 07/25/2014 AGGRAVATED UNLIC OP 3RD (MISD) TRIP ROAD 07/25/2014 DIS TRAFFIC CONTROL DEVICE TRIP ROAD 07/25/2014 SPEED IN ZONE TRIP ROAD 49 30 07/24/2014 UNINSPECTED MOTOR VEHICLE CAYUGA HEIGHTS RD 07/24/2014 UNREGISTERED MOTOR VEHICLE CAYUGA HEIGHTS RD 07/24/2014 DIS TRAFFIC CONTROL DEVICE (STOP SIG WINTHROP DRIVE @ SIMSBUR 07/24/2014 UNINSPECTED MOTOR VEHICLE CAYUGA HEIGHTS ROAD 07/24/2014 NO DISTINCTIVE PLATE/INSECURE/DIRTY (UNREAD PLEAS GROVE ROAD 07/23/2014 UNINSPECTED MOTOR VEHICLE NORTH TRIP RD 07/23/2014 NO/INSUFFICIENT TAIL LAMPS ST RT 13 07/23/2014 DIS TRAFFIC CONTROL DEVICE PLEAS GROVE ROAD 07/23/2014 OPERATING WITHOUT INSURANCE (NONE SHOWN) NORTH TRIP RD 07/22/2014 DIS TRAFFIC CONTROL DEVICE CAYUGA HEIGHTS ROAD 07/22/2014 INADEQUATE OR NO STOP LAMPS CAYUGA HEIGHTS ROAD 07/21/2014 OPERATING WITHOUT INSURANCE (EXP 05/10/14) NORTH TRIP ROAD 07/21/2014 FOLLOWING TOO CLOSELY N. TRIP RD 07/21/2014 DIS TRAFFIC CONTROL DEVICE (SPEED) NORTH TRIP ROAD 07/19/2014 DIS TRAFFIC CONTROL DEVICE PLEAS GROVE RD 07/19/2014 OPERATING WITHOUT INSURANCE PLEAS GROVE RD 07/19/2014 DIS TRAFFIC CONTROL DEVICE PLEAS GROVE RD 07/18/2014 UNLICENSED OPERATOR PLEAS GROVE RD 07/18/2014 DIS TRAFFIC CONTROL DEVICE PLEAS GROVE RD 07/18/2014 UNLICENSED OPERATOR HANSHAW RD EXHIBIT 2014-033c (cont.) CAYUGA HEIGHTS POLICE DEPARTMENT Uniform Traffic Tickets 7/01/2014 to 7/31/2014 07/18/2014 OPERATING WITHOUT INSURANCE HANSHAW RD 07/18/2014 IMPROPER/NO SIGNAL PLEAS GROVE RD 07/16/2014 DIS TRAFFIC CONTROL DEVICE TRIP ROAD 07/15/2014 IMPROPER/NO SIGNAL PLEAS GROVE RD 07/14/2014 DIS TRAFFIC CONTROL DEVICE PLEAS GROVE RD 07/12/2014 OPERATING WITHOUT INSURANCE PLEAS GROVE RD 07/12/2014 DIS TRAFFIC CONTROL DEVICE PLEAS GROVE RD 07/11/2014 DRIVING WHILE INTOXICATED (MISD) ST RT 13 07/11/2014 DROVE ACROSS HAZARD MARKING ST RT 13 07/11/2014 SPEED OVER 55 ZONE ST RT 13 78 55 07/11/2014 REFUSAL TO TAKE BREATH TEST ST RT 13 07/10/2014 OPERATING WITHOUT INSURANCE-NO VALID CARD WINTHRUP DR 07/10/2014 SPEED OVER 55 ZONE ST RT 13 73 55 07/10/2014 OPERATING WHILE REGISTRATION SUSP/REVOKED WINTHRUP DR 07/10/2014 DRIVING WHILE INTOXICATED (MISD) ST RT 13 07/10/2014 DRIV'G W/.08 OF 1% OR MORE OF ALC (MISD) ST RT 13 07/10/2014 AGGRAVATED DWI-BLOOD ALCOHOL CONTENT .18 ST RT 13 07/08/2014 UNINSPECTED MOTOR VEHICLE HANSHAW RD 07/08/2014 DIS TRAF CONTROL DEVICE (STOP) WINTHROP DRIVE 07/08/2014 SPEED IN ZONE TRIP RD 50 30 07/08/2014 OPERATING WITHOUT INSURANCE-NO PROOF IN V TRIP RD 07/06/2014 UNINSPECTED MOTOR VEHICLE PLEAS GROVE RD 07/06/2014 DIS TRAF CONTROL DEVICE CAYUGA HEIGHTS RD 07/06/2014 DIS TRAF CONTROL DEVICE PLEAS GROVE RD 07/05/2014 UNREGISTERED MOTOR VEHICLE EXP 6/14 HANSHAW RD 07/04/2014 OPERATING WITHOUT INSURANCE STATE ROUTE 13 07/03/2014 UNINSPECTED MOTOR VEHICLE PLEAS GROVE RD 07/03/2014 UNREGISTERED MOTOR VEHICLE-NO PROOF IN VE PLEAS GROVE 07/03/2014 UNLICENSED OPERATOR-NO LIC ON PERSON PLEAS GROVE RD 07/03/2014 DIS TRAF CONTROL DEVICE RT 13 SOUTH 07/03/2014 UNINSPECTED MOTOR VEHICLE PLEAS GROVE RD 07/03/2014 NO/INADEQUATE LIGHTS STATE ROUTE 13 07/03/2014 UNINSPECTED MOTOR VEHICLE PLEAS GROVE ROAD 07/03/2014 NO/ILLEGAL FRONT WINDSHIELD PLEAS GROVE RD 07/02/2014 OPERATING WITHOUT INSURANCE NORTH TRIP RD 07/02/2014 OPER MV WHILE USING PORTABLE ELEC DEV NORTH TRIP RD 07/02/2014 UNREGISTERED MOTOR VEHICLE NORTH TRIP RD 07/02/2014 UNINSPECTED MOTOR VEHICLE NORTH TRIP RD 07/02/2014 UNINSPECTED MOTOR VEHICLE HANSHAW RD Query returned 85 records. EXHIBIT 2014-034 Memorandum of Understanding for Geographic Information Systems (GIS) Mapping Layers and Computer-Aided Dispatch (CAD) Information Date: ________, 2014 In order to foster interagency communications and cooperation and to provide more accurate and efficient data exchange in a timely matter, the Tompkins County 9-1-1 Center and the Cornell University Police 9-1-1 Center have aligned their systems and platforms to use the same GIS mapping data layers and linked both CAD systems to allow the movement of call information between both centers via a private network. This Memorandum of Understanding (MOU) specifically addresses law enforcement response zone boundaries and the sharing of information necessary to coordinate dispatch and response of law enforcement agencies that are dispatched by separate 9-1-1 Centers. The boundaries for fire and emergency medical service agencies are long established and dispatch for the primary agencies is handled by the Tompkins County 9-1-1 Center. Therefore, a separate MOU, or inclusion as signatories on this MOU, were not deemed necessary as statutory and/or contractual definitions of these existing boundaries are the basis for fire and emergency medical service response zone boundaries, and those previously identified boundaries will take precedence. The Tompkins County 9-1-1 Center agrees to provide to the Cornell Police 9-1-1 Center with the most current GIS layer available to help identify each Authority Having Jurisdiction (AHJ) of all Law Enforcement, Fire and EMS agencies to quickly identify their primary response areas, for the purposes of response by Officials or Public Safety Agencies during times of emergency or disasters as required. The Cornell University Police 9-1-1 Center agrees to provide to the Tompkins County 9-1-1 Center and associated Law Enforcement agencies listed below with the most current GIS layer available to help facilitate, on a continuing basis, changes and updates to properties owned or sold by Cornell University and help facilitate, as needed, response by Officials or Public Safety Agencies during times of emergency or disasters as required. Each AHJ is responsible for its primary response area, protocols and policies. Each AHJ does, when required, respond to assist the other agencies in contiguous or overlapping areas to provide the best possible service for public and officer safety. Changes to the mapping layers will be for informational purposes on properties only and are not intended to change any primary response areas, protocols or policies that each AHJ is responsible for. Any such changes will be allowed only by agreement among the agencies. Regardless of how other agencies determine to provide coverage for 9- 1-1 dispatches, in the case of any dispatch to a location within the municipal boundaries of the Village of Cayuga Heights, the Cayuga Heights Police Department will have primary responsibility for response. The CAD systems will allow the movement of call information between both 9-1-1 centers via a private network. This will enhance information exchanged and provide more accurate information to the responding agencies. Although the systems are connected, they are separate systems and will only add information or provide initial information at each 9-1-1 center. It is the responsibility of each 9-1-1 Center to process the information and dispatch their respective responding agencies appropriately. Each 9-1-1 Center should verify the information provided just as it would for any caller to the 9-1-1 Center in accordance with their respective Policies. This MOU will formalize existing practices among departments involved that have been utilized since the inception of 9-1-1 and before. EXHIBIT 2014-034 (con’t) Law Enforcement Agencies and 911 Centers Involved: Cayuga Heights Police ______________________ Chief James Steinmetz Cornell University Police ______________________ Chief Kathy Zoner Cornell University Police 9-1-1 Center ______________________ Manager Mark S. Conrad Ithaca Police ______________________ Chief John Barber Tompkins County Sheriff’s Department ______________________ Sheriff Ken Lansing Tompkins County 9-1-1 Center ______________________ Director Lee Shurtleff EXHIBIT 2014-035 pg 1 INTERMUNICIPAL AGREEMENT (POLICE SERVICES) THIS AGREEMENT made __________________, 2_____ by and between the Tompkins County Sheriff’s Office and the County of Tompkins, a municipal corporation with its principal place of business located at 779 Warren Road, Ithaca, New York, and the Cayuga Heights Police Department and the Village of Cayuga Heights, a municipal corporation with its office located at 836 Hanshaw Road, Ithaca, New York, The parties are sometimes referred to as a "local government" or collectively as "local governments". RECITALS WHEREAS, Section 119-o of the General Municipal Law (GML) permits municipal corporations to enter into agreements for the performance amongst themselves or one for the other of their respective functions, powers and duties on a cooperative or contract basis or for the provision of a joint service; and WHEREAS, §119-n(c) and § 119-o GML further provide that municipal corporations that enter into such agreements for a joint service may extend the appropriate territorial jurisdiction of the participants necessary to fulfill said service, and personnel assigned to a joint service shall possess the same powers, duties, immunities and privileges they would ordinarily possess if they performed them in the area where they are employed; and WHEREAS, the Village of Cayuga Heights is located entirely within the County of Tompkins with both jurisdictions employing their own full time police departments which currently provide police service exclusively to their own respective jurisdictions; and WHEREAS, the parties have determined that it is in the best interests of the respective communities and of mutual advantage to enter into this Agreement for the provision of inter-agency law enforcement services on a day-to-day basis; NOW THEREFORE, pursuant to the above considerations and the covenants and mutual benefits herein expressed, the parties agree as follows: ARTICLE ONE Purpose of the Agreement The purpose of this Agreement is to: 1. Formalize the relationship between the Tompkins County Sheriff’s Office and the Cayuga Heights Police Department and enhance and define the scope of the inter-agency cooperation; 2. Eliminate the need to follow the formal procedure set forth in GML §209-m to request assistance from the other party in the form of personnel and or equipment; 3. Provide for more efficient utilization of law enforcement resources and services; 4. Provide for enhanced effectiveness of response to requests to handle and resolve law enforcement intervention situations; 5. To ensure an adequate number of trained and equipped law enforcement officers to handle and resolve emergency, disaster, and violent situations; as well as routine law enforcement services which cannot be met with the resources of one of the parties to this Agreement; and EXHIBIT 2014-035 pg 2 6. Provide for the development of joint policies, procedures and use of training exercises or programs where skills, knowledge, procedures and expertise are shared with each other’s department and personnel. 7. Provide for the possibility of obtaining and maintaining shared equipment. ARTICLE TWO Scope of Agreement Inter-jurisdictional law enforcement service and assistance (mutual aid) may be provided among the parties during those times of both: 1. Emergency, and 2. Routine law enforcement work of a non-emergency nature to fulfill a mutual aid request. Examples of this type of situation would include but not be limited to: • Temporary assignment of law enforcement officers and/or equipment of one party to the other for patrol purposes and response to calls for service where the police officers and/or equipment of the party requesting assistance may be unavailable due to prior calls for service; • Response of officer(s) of one party into the other parties jurisdiction to provide backup for police officers on or responding to calls which would require a two officer response, and only one officer of the requesting party is available; • Conducting joint investigations, tactical incident responses and executions of warrants; • Conducting joint training and development of policies and procedures. With the goal of the latter function to pursue joint accreditation or certification; • Development of policies and procedures for multiple agency teams. In the case of a joint tactical team, rules and regulations shall be established providing for a single team commander and team leaders, a single set of standard operational procedures, training records maintenance, and the fiscal responsibilities of each agency; and • Sharing of personnel, equipment and facilities. It is not the intent of this Agreement to circumvent any collective bargaining agreements in place within either jurisdiction in regards to staffing and payment of overtime to cover shift shortages. Rather it is the intent of this Agreement to maximize the effectiveness, efficiency and safety of the police officers of both parties while working their pre-scheduled shift. ARTICLE THREE Power and Authorization Each party authorizes the police officers working at the time mutual aid is needed to request temporary assistance from the other party. This request should come from the supervisor or officer in charge of the shift of the requesting agency at the time, whenever possible. Any request for assistance that is pre- planned and/or will be of longer duration (i.e. training, large scale pre-planned events) should come through the respective Police Chief, Sheriff or their designee. The judgment of the officer authorized under this Agreement of each municipality rendering aid as to the amount of personnel, supplies and equipment available shall be final. The obligation to render mutual aid is strictly voluntary in nature. It does not place either party under any obligation to respond to a request for mutual aid or assistance of the other party that it EXHIBIT 2014-035 pg 3 1. is unable or unwilling to honor. Such law enforcement aid may be provided on an actual or standby basis. 2. Each party agrees that the responding party may hold back sufficient personnel and equipment to provide adequate protection within the territory of the responding party. Should a need for the loaned personnel and equipment arise within the territory of the responding party, then the responding party may recall such personnel and equipment or any part thereof. The responding party shall inform the requesting party of its intent to withdraw from the situation. 3. Pursuant to sections §119-n(c) and § 119-o GML, police officers assisting another local government outside their normal geographical area of employment shall have all powers and authority of law enforcement officers in such other jurisdiction as provided by law, including the power of arrest. Specifically, police officers of the Cayuga Heights Police Department shall have the same powers as do the police officers of the Tompkins County Sheriff’s Office, who already have full jurisdiction throughout the County of Tompkins, when acting pursuant to this Agreement. ARTICLE FOUR Control of Personnel and Equipment The officer in charge of the requesting party shall be in command of the operation(s) under which the equipment and personnel sent by the responding party shall serve; provided that the responding personnel and equipment shall be under the immediate supervision of the officer in charge of the responding party, if more than one officer responds. Command, however, may be relinquished to a ranking or senior officer of the party rendering assistance under the terms of this Agreement. Further, each party authorizes the respective Sheriff and Police Chief, or their designee, to pre-arrange training exercises and programs, as well as temporary assignment of police officers and/or equipment to another law enforcement agency for training, response or investigatory purposes. ARTICLE FIVE Compensation and Expenses All individuals shall retain all of their pension, disability, contractual and compensation rights (including workers' compensation and GML 207-C benefits) while performing duties in accordance with this Agreement. All salaries, legal and contractual benefits, and other personnel costs together with equipment and supply costs will be the responsibility of the respective local government employing the officer. Neither participant, as a requesting party, shall be obligated to compensate the responding party for services rendered by or injuries to the responding party’s personnel, or for the use or damage to the responding party’s equipment. Specifically, and without limiting the foregoing, the requesting party shall have no obligation for payment of wages or withholding for unemployment, workers compensation, GML 207-C benefits, or for the payment of any other benefits to the personnel of the responding party. Each participant hereto hereby expressly waives all claims of whatever type or nature, except for gross negligence, against the other and its personnel, which may arise out of the performance of this Agreement. The terms of this provision may be altered if agreed to separately by the parties Sheriff, Police Chief and respective municipal board. EXHIBIT 2014-035 pg 4 ARTICLE SIX Liability and Indemnification EXHIBIT 2014-035 pg 1 Neither party shall incur any liability or responsibility for the failure to respond to any request for assistance made pursuant to this Agreement. This Agreement shall not be construed as or deemed to be an Agreement for the benefit of any third party or parties, and no third party or parties shall have any right of action whatsoever hereunder for any cause whatsoever. Neither party shall be required to indemnify the other for any claim arising out of participating under this Agreement. Each party shall be responsible for defending its own respective entity in any action or dispute that arises in connection with or as a result of this Agreement and that each party will be responsible for bearing their own costs, damages, losses, expenses and attorney fees. Each party shall be obligated to notify the other of any claims or lawsuits received arising out of any mutual aid operations. All immunities from liability enjoyed by the local government within its boundaries shall extend to its participation in rendering aid under this Agreement outside of its boundaries unless otherwise provided by law. All the immunities from liability and exemptions from laws, ordinances and regulations which law enforcement officers employed by local governments which are parties to this Agreement have in their own jurisdictions shall be effective in the jurisdiction in which they are giving aid unless otherwise provided by law or this Agreement. ARTICLE SEVEN Rules and Regulations The Sheriff and Police Chief of the local governments shall establish uniform rules and regulations for requesting and rendering mutual aid as necessary and appropriate to implement this Agreement. Vehicles, firearms, equipment and apparatus furnished in or for mutual aid shall be operated by personnel trained in the proper use of same. It is understood that under no circumstance will privately owned vehicles or equipment be utilized in providing mutual aid unless commandeered or authorized by the commanding officer of the local government receiving aid, with the exception of individual officer equipment that is authorized by the employing agency. ARTICLE EIGHT Cooperation and Line of Duty Death or Injury In the event a mutual aid or assistance situation results in an officer-involved shooting, accidental injury or other event or results requiring investigation or review, both parties will cooperate and consult with each other in the conduct of such investigation or review. Each local government and each law enforcement agency will make available to the other any information or resources necessary to conduct such investigation or review. The Police Chief and the Sheriff will fully communicate, consult and cooperate with each other to insure that a thorough, efficient and effective investigation or review is conducted and that unnecessary duplication is avoided. The results of such investigation shall be shared with each local government. EXHIBIT 2014-035 pg 5 The effect of the death, injury or disability of any officer who is killed, injured or disabled outside the territorial limits of either participating entity while in the performance of this Agreement, shall be the same as if they were killed, injured or were to become disabled while that officer was functioning within its own territorial limits, and such injury or death shall be considered to be in the line of duty. ARTICLE NINE Approval, Modification and Termination. This Agreement shall not be effective until approved by a majority vote, as required by section 119-o of the General Municipal Law, of the governing body of each party. This Agreement may be changed, modified or amended by written Agreement of the participants, subject to the requirements of the first paragraph of this Article. This Agreement may be terminated at any time by passage of a resolution terminating same by the governing board of a party to the Agreement. A copy of the resolution shall be promptly filed with the Clerk of each local government following its passage. However, obligations previously incurred are not extinguished by the termination of the Agreement. This agreement shall terminate on _________________, 2_____. The terms herein shall continue, however, until both legislative bodies have held their annual organizational meetings. At such meetings, this agreement shall be considered for renewal, and if approved by each legislative body, such renewal shall be made effective January 1, 2xxx. [Intermunicipal agreements may be in effect for up to five years §119-n (2) (j)] ARTICLE TEN Miscellaneous This Agreement constitutes the entire Agreement between the parties and cannot be modified or amended except by written Agreement of the parties pursuant to Article Nine, above. The laws of the State of New York shall govern this Agreement. Each participant agrees that each will comply with all applicable, federal, state and local laws, rules and regulations applicable to the respective entities and employees in connection with the performance of this Agreement. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original. For the purposes of this Agreement, when involved in routine law enforcement work of a non- emergency nature, temporary assignments and training exercises, the law enforcement agency from which the equipment is assigned, or which is providing the training, or which is sponsoring the training exercise shall be deemed the assisting local government. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year written above. EXHIBIT 2014-035 pg 6 By:_______________________________________ Kenneth W. Lansing, Sheriff Tompkins County Sheriff’s Office By:_______________________________________ Joe or Martha ______________________________, County of Tompkins By:_______________________________________ James M. Steinmetz, Chief of Police Cayuga Heights Police Department By:______________________________________ Kate Supron, Mayor Village of Cayuga Heights EXHIBIT 2015-036a VILLAGE OF CAYUGA HEIGHTS CLERK’S REPORT August 11, 2014 1. Tax Collections as of Friday, August 8, 2014 equal $2,402,590.63. Penalties in the amount of $2500.79 have also been collected. Unpaid taxes on nineteen (19) are $37,361.18 with $2,241.68 in penalties through the end of July currently assessed. 2. Requests for Waiver of Tax Penalty: a) Request for late tax payment penalty waiver by Amelia and Oliver Habicht See attached letter. b) Request for late tax payment penalty waiver by Lisa Sahn See attached letter. 3. At the August 7, 2014 monthly meeting of the Greater Tompkins County Municipal Health Insurance Consortium Joint Committee on Plan Structure and Design the following action took place: a. A resolution to recommend the addition of the Standard Platinum Plan Metal Level Option consistent with the Provisions of the Affordable Care Act was a deadlocked vote and therefore did not pass. The resolution will be on the Executive Committee agenda later this month. Information on the Plan’s Performance was disseminated. During 2013 there were 2,317 occasions of urgent care use. In the future this data will be useful for comparison however the 2012 figure of 901 is not accurate due to lack of coding on the legacy system. ProAct, the Plan’s prescription provider filled 104,455 monthly prescriptions. The Plan paid $7,017,157.67 for these prescriptions during calendar year 2013. At the next meeting numbers for the first six (6) months of 2014 will be presented for comparison. Each member municipality can work to lower the cost by encouraging use of the 90 day supply mail-order service and use of generic drugs when appropriate. 4. On July 21, Deputy Clerk Podufalski and I attended a training held by Tompkins County Personnel covering their new system and procedures. 5. The Occupation & Wage form was submitted to the NYS Department of Labor on July 15th. 6. The Bolton Point payment recording system was updated this month and has proved to contain serious problems. Water/Sewer payments are unable to be processed. A work around procedure to process checks within the three (3) day requirement is in use until the programming is revised. Collection totals will be available for the next Board of Trustees Meeting. Respectfully submitted, Joan M. Mangione Village Clerk EXHIBIT 2015-036b VILLAGE OF CAYUGA HEIGHTS TREASURER’S REPORT August 11, 2014 1. Bank Balance as of July 31, 2014 Consolidated Checking $1,279,858.06 Consolidated Savings $2,861,652.06 Trust & Agency $ 6,841.89 $4,148,352.01 2. Audit: a. The NYS Office of the State Comptroller began its audit focusing on the Village’s Financial Condition and Budget Practices on June 30, 2014 and is ongoing. b. The Village’s external audit, conducted by CDLM, is scheduled to begin September 30, 2014. 3. Budget: The Finance Committee met to review FYE2014 Budget Adjustments prior to completion of the year-end close and completion of the Annual Update Document (AUD). BE IT RESOLVED THAT: Fiscal yearend Budget Journal entries for FYE2014 consisting of General Fund (A) entries 210-338, Water Fund (F) entries 042-053, Sewer Fund (G) entries 059- 098, and Capital Fund (H) entries 018-021 are approved for inclusion in the Village of Cayuga Heights Annual Update Document to be submitted. 4. Bond and BAN Financing: a. No activity this month 5. Transfers: a. During the month of July 2014, $129,943.27 was transferred from Consolidated Fund checking to Trust & Agency for payroll, 75% of the retiree healthcare premium, and payroll processing fees. b. On July 22nd $1,000,000 in property tax receipts was transferred from Consolidated Fund checking to Consolidated Fund Savings 6. Revenues & Expenditures - July: a. Total Deposits and Credits - $609,451.33 b. Total Checks and Debits - $1,456,535.95 7. Current Expenses: Unaudited Abstract #3 dated August 11, 2014: as distributed. 8. Approval of August Abstract: BE IT RESOLVED THAT: Abstract #3 for FYE2015 consisting of Trust and Agency vouchers 13 – 21 in the amount of $16,127.65 and Consolidated Fund vouchers 102 - 183 in the amount of $166,449.31 is approved and the Treasurer is instructed to make payments thereon. Respectfully submitted, Joan M. Mangione Village Treasurer