HomeMy WebLinkAbout04212014agenda
Exhibit No.
1. Approval of Meeting Minutes: March 10, 2014 2014-74
2. Approval of Meeting Minutes: March 25, 2014 2014-75
3. Approval of Meeting Minutes: April 7, 2014 2015-01
4. Privilege of the Floor unrevised
5. Budget 2015-02
6. Report of the Mayor
Resolution recognizing Martin Harms for service
7. Report of the Trustees
8. Report of Superintendent Cross 2015-03
9. Report of Clerk & Treasurer Mangione 2015-04
10. Adjournment
*All Exhibits and Reports are located on http://Cayuga-Heights.ny.us/ Package unless otherwise noted
Village of Cayuga Heights
Board of Trustees
Special Meeting
Marcham Hall
April 21, 2014
7:00 p.m.
AGENDA
EXHIBIT 2014-74
Minutes VILLAGE OF CAYUGA HEIGHTS Monday, March 10, 2014
Marcham Hall BOARD OF TRUSTEES MEETING 7:00p.m
Present: Mayor Supron; Trustees: Crooker, Hamilton, Karns, Riesman, Robinson, and Salton; Attorney Grossman; Fire
Superintendent Tamborelle; Superintendent of Public Works Cross; Asst. Superintendent of Public Works Frisbee; Police Chief
Steinmetz; Clerk & Treasurer Mangione.
Absent: Attorney Marcus
Call to Order: Mayor Supron called the meeting to order at 7:04 p.m.
1. Approval of Minutes:
Resolution #7422
BE IT RESOLVED THAT: Minutes of the January 29, 2014 Village of Cayuga Heights Board of Trustees Meeting be
approved as written in Exhibit FYE2014-64.
Motion: Trustee Salton
Second: Trustee Robinson
Ayes: Hamilton, Karns, Riesman, Robinson, and Salton
Nays: none
Abstentions: Crooker
Motion carried
2. Approval of Minutes:
Resolution #7423
BE IT RESOLVED THAT: Minutes of the February 10, 2014 Village of Cayuga Heights Board of Trustees Meeting be
approved as written in Exhibit FYE2014-65.
Motion: Trustee Riesman
Second: Trustee Robinson
Ayes: Crooker, Hamilton, Riesman, Robinson, and Salton
Nays: none
Abstentions: Karns
Motion carried
3. Report of Fire Superintendent Tamborelle:
Submitted report (website – contained in Meeting Packet March 10, 2014)
February was a busy month for the department; the first week in March was also hectic with three (3) fires. To avoid Cornell
spring break and holiday schedule, the Fire Council held its election of Officers and has scheduled the Annual Installation
Dinner a month earlier than in previous years. The slate of officers was presented to the Board of Trustees for approval.
Resolution #7424
BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves the Slate of Officers for 2014-
2015 elected by the Village of Cayuga Heights Fire Council and presented as follows: Chief George Tamborelle (261), Asst.
Chief Matt Abbinanti (262), Asst. Chief Dave Openshaw (263), Asst. Chief Joe Price (264), Lt. David Sorensen (281), Lt.
John Putnam (282), Lt. Blake Berger (283), and Lt. Rob Shepherd (284) (Exhibit FYE2014-66).
Motion: Trustee Riesman
Second: Trustee Karns
Ayes: Crooker, Hamilton, Karns, Riesman, Robinson, and Salton
Nays: none
Abstentions: none
Motion carried
4. Report of Asst. Superintendent of Public Works Frisbie: (Exhibit FYE2014-67)
Submitted report (website – contained in Meeting Packet March 10, 2014)
All activities have been running smoothly. There was a water-main break at a residence on Hanshaw Road during the
Valentine’s Day snowstorm, which required most of the DPW crew to work significant overtime in the bitter cold.
5. Privilege of the Floor (PoF):
Graham Gillespie expressed his appreciation to all Trustees who will be continuing to serve and especially to Liz Karns and
Diana Riesman for all they have done and all the time they have spent as Trustees. He particularly wished to thank Trustee
Riesman for her dedication to starting the Planning Board and working to advance the Village’s Comprehensive Plan.
Mark Mecenas thanked the Board for moving expeditiously on approval of the Comprehensive Plan and formation of a
Zoning Task Force. He hopes that changes will continue to move forward in a timely manner.
PoF ended at 7:18 p.m.
6. Report of Mayor Supron:
a. Proposed Local Law B of 2014: Override tax cap. (Exhibit FYE2014-68) The Board discussed the benefit of passing
this law as has been done for the last two (2) years. A Public Hearing will be scheduled.
Resolution #7425
BE IT RESOLVED THAT: The annual Village of Cayuga Heights Organizational Meeting will be held on April 7, 2014
at 7:00 p.m. at Marcham Hall.
Motion: Trustee Crooker
Second: Trustee Riesman
Ayes: Crooker, Hamilton, Karns, Riesman, and Robinson
Nays: none
Abstentions: Salton
Motion carried
b. The Village of Cayuga Heights Board of Trustee’s needs to review and discuss the Proposed Budget for Fiscal Year
2015 at a Budget Workshop.
Resolution #7426
BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees will hold a meeting for the purpose of a
Budget Workshop on March 29, 2014 at 9:00 – 11:00 a.m. at Marcham Hall.
Motion: Trustee Riesman
Second: Trustee Crooker
Ayes: Crooker, Hamilton, Karns, Riesman, Robinson, and Salton
Nays: none
Abstentions: none
Motion carried
c. April Board of Trustees Meeting
Resolution #7427
BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees will hold a Public Hearing on the
Tentative Budget for Fiscal Year Ending May 31, 2015 on April 21, 2014 at 7:00 p.m. at Marcham Hall.
Motion: Trustee Hamilton
Second: Trustee Salton
Ayes: Crooker, Hamilton, Karns, Riesman, Robinson, and Salton
Nays: none
Abstentions: none
Motion carried
d. Proposed Local Law B of 2014: Override tax cap – Public Hearing
Resolution #7428
BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees will hold a Public Hearing on Proposed
Local Law B of 2014: Tax Cap Override April 7, 2014 at 7:00 p.m. at Marcham Hall.
Motion: Trustee Hamilton
Second: Trustee Crooker
Ayes: Crooker, Hamilton, Karns, Riesman, Robinson and Salton
Nays: none
Abstentions: Salton
Motion carried
e. Mayor Supron updated the Board on other items.
i. Bolton Point
For many years there have been complaints about the 10,000 gallon minimum use water rate charge. The Bolton
Point Public Affairs & Policy Committee, which the Mayor chairs, has developed a proposal to implement a $8.00 per
quarter base fee with a per gallon charge for usage. The “minimum bill factor” has been in effect because more
than 50% of the users in the system typically use less than the 10,000 gallon minimum. This purely use-based
methodology will be analyzed by a consultant to see if the proposal is workable. An RFP has been written to identify a
consultant. This revision to billing will require the Village to rework its sewer billing structure. Although this
methodology encourages conservation, it may not have the effect of lowering bills. Users at the 8,000 – 10,000 gallon
usage level might see their billing increase. Most costs at Bolton Point are fixed; every year the rate is recalculated.
The Village has a treatment dissimilar to other municipalities within Bolton Point regarding ownership of the water
line from street to house. A curb box is generally set in toward a house from the main approximately four to five feet;
other municipalities own to the curb box. Therefore property owners have responsibility for something over which
they have no control. There was recently a situation where it was not possible to determine if the leak was the
responsibility of the property owner or the Village. Isolation of the leak’s location is made more easily when a crew
can dig to the curb box and shut the water off. The appropriate Village ordinance will be identified for possible
modification.
ii. The Zoning Task Force
At the last Board meeting, formation of a Zoning Task Force was approved. During the interceding month the Mayor
has approached various individuals to discuss involvement on this committee. Fred Cowett, possibly Graham
Gillespie, Kirk Siegel, Superintendent of Public Works Brent Cross and the Mayor are likely members. There is no
prohibition against Zoning Board members serving on the committee. Members of the public will be invited to
participate. How many members the committee should have, how many members of the public should that include,
how those individuals should be selected, should those individuals represent both the residential and business
communities, and should a mailing be sent to each household announcing formation of the committee were among
related topics discussed.
iii. Election signs have been placed around the Village; it was possible to have twelve (12) signed printed for the budget
of $300 approved at the Board of Trustee Meeting on February 10, 2014.
iv. Mayor Supron plans to attend the NY Federation of Planning conference in Saratoga Springs.
7. Report of the Trustees:
Trustee Salton, as the Village’s representative on the Greater Tompkins County Municipal Health Insurance Consortium
Board and on the Finance Committee of that group, summarized key current information on the state of the Consortium. It
has a $36 million budget with $5.5 million in reserve. By 2018 due to the Affordable Care Act (ACA) the Village will be
subject to the so called “Cadillac” tax. Plan design in the next years will be critical. At least $0.85 of every dollar collected
in premium must be used on claims related matter; currently $0.93 is being used. There are so many variables to be
considered in plan design. Although the consortium is self-insured with no employees, it is still tied to an insurance
company which sets prices to healthcare providers.
All those present were encouraged to remind fellow Village residents to vote on March 18th at Kendal.
8. Report of Chief Steinmetz: (Exhibit FYE2014-69a,b,c)
Submitted report (website – contained in Meeting Packet March 10, 2013)
a. The old police vehicle sold at internet auction for $11,275.
b. Reconfiguration of the police department space is nearing completion. Currently waiting for flooring tile to arrive. A
decision was made to purchase a sufficient amount of tile to cover all the floor area in the department.
c. The Police Annual Report has been completed and distributed. It is also available on the Village website.
d. An applicant’s resume was distributed prior to the meeting. Chief asked for authorization to make an offer of
employment to Hillari Forney. The Public Safety Committee had reviewed this applicant’s qualifications.
Resolution #7429
BE IT RESOLVED THAT: Officer Hillari M. Forney is to be offered the position of part-time officer for the Village of
Cayuga Heights and that her hourly rate will be set per the current Police Benevolent Association contract. The appointment
is contingent upon an acceptable background investigation.
Motion: Trustee Riesman
Second: Trustee Salton
Ayes: Crooker, Hamilton, Karns, Riesman, Robinson, and Salton
Nays: none
Abstentions: none
Motion carried
e. Chief Steinmetz extended his heartfelt thanks to Trustee Karns and Trustee Riesman for all their help to him in his first
years as Chief. They will be missed.
9. Report of Superintendent of Public Works Cross:
a. Update on Phosphorus level approval. No report yet; it is likely that the Village will not get a decision until the DEC
determines if this TMDL process is going to happen.
b. The Kendal Project will probably be constructed in two phases. He tries to avoid temporary certifications of
occupancy; this situation may merit a variance from that policy. There will likely be demolition of some carports over
the summer with construction of the new facility during 2015.
c. The Village was audited by the NYS DEC for review of its Stormwater Management Programs. The Village is required
to maintain these programs based on the 1998 EPA Stormwater Phase II law which in 2003 delegated a portion of the
programs to the DEC which in turn filtered down to municipalities like the Village. In 2007 we passed our own local
laws. This audit was a new process for the Village and for neighboring villages. A report is to be forthcoming.
d. The Village’s Stormwater Management Plan is how we deal with our own laws and how the Department of Public
Works executes “good housekeeping” tasks. The Village needs to acknowledge that there is a Plan. The Mayor is in
receipt of the Stormwater Management Plan. Part of the process is to generate an annual report measuring how well the
Village adheres to its own stormwater plan. One of the goals is to keep spring runoff which contains salt and grit, to a
minimum. A component of the plan is training and public outreach; each year the Village contributes $1,500 to a local
coalition in Tompkins County which performs this through the Floating Classroom. The coalition performs this
function better than a single municipality could on its own. An example of public participation is the site-specific
stormwater management assessment during a Planning Board Site Plan Review Public Hearing.
e. NYSEG/EnerPath, subsidized through NYSERDA presented an opportunity that seemed promising. The Village is
subject to the prevailing wage law which increased the payback to sixty (60) months.
10. Report of Clerk & Treasurer Mangione (Exhibit FYE2014-63a,b)
Submitted report(s) (website – contained in Meeting Packet March 10, 2013)
Resolution #7430
BE IT RESOLVED THAT: Abstract #10 for FYE2014 consisting of Trust and Agency Vouchers 103 – 112 in the
amount of $16,599.19 and General Fund vouchers 688 - 758 in the amount of $138,481.06 is approved and instruction is
given to the Treasurer for payment thereon.
Motion: Trustee Karns
Second: Trustee Riesman
Discussion: In response to a query by Trustee Karns, it was explained that one of the security cameras used in the Clerk’s
office required replacement.
Ayes: Crooker, Hamilton, Karns, Riesman, Robinson, and Salton
Nays or abstentions: none
Motion carried
11. Report of Attorney:
No report
Mayor Supron recalled that she had been asked if the CHPD respond to rabid animal calls. It was explained that just because
a primarily nocturnal animal is seen during the day, it does not mean that the animal is rabid. The CHPD does respond and
makes a determination.
TimeWarner Cable is not releasing PEG Access funds in the amount of $61,000 that has been withheld from Village of
Cayuga Heights cable bills. Public Access has been unable to replace non-functional equipment for the last two (2) years.
Mayor Supron will coordinate with the Town of Ithaca and City of Ithaca to urge TimeWarner to turn over these monies.
TimeWarner has not segregated these funds and seems to be stonewalling the Access Committee.
Chief Steinmetz updated the Board on Policies and Procedures releases in the Police Department
Meeting of the Village of Cayuga Heights Board of Trustees was adjourned by Mayor Supron at 8:38 p.m.
EXHIBIT 2014-75
Minutes
Marcham Hall
VILLAGE OF CAYUGA HEIGHTS
SPECIAL BOARD OF TRUSTEES MEETING
Tuesday, March 25, 2014
12:30 p.m.
Present: Mayor Supron; Trustees: Crooker, Hamilton, Riesman, Robinson, and Salton; Clerk & Treasurer Mangione.
Call to Order: Mayor Supron called the meeting to order at 12:37 p.m.
Resolution #7431
BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees will hold a Public Hearing on the
Tentative Budget for Fiscal Year Ending May 31, 2015 on April 7, 2014 at 7:05 p.m. at Marcham Hall. This action replaces
Resolution #7427 scheduling a Public Hearing on the Tentative Budget for April 21, 2014.
Motion: Trustee Riesman
Second: Trustee Hamilton
Ayes: Crooker, Hamilton, Riesman, Robinson, and Salton
Nays: none
Abstentions: none
Motion carried
Meeting of the Village of Cayuga Heights Board of Trustees was adjourned by Mayor Supron at 12:45 p.m.
EXHIBIT 2015-01
Minutes VILLAGE OF CAYUGA HEIGHTS Monday, April 7, 2014
Marcham Hall BOARD OF TRUSTEES
7:00p.m
ANNUAL ORGANIZATIONAL MEETING
Present: Mayor Supron; Trustees: Crooker, Friend, Hamilton, Woodard; Attorney Marcus; Asst. Superintendent of
Public Works Frisbee; Police Chief Steinmetz; Clerk & Treasurer Mangione.
Absent: Trustees: Robinson and Salton, Superintendent of Public Works Cross, Fire Superintendent Tamborelle.
Call to Order: Mayor Supron called the meeting to order at 7:06 p.m.
1. The following officials who were elected on March 18, 2014, affirmed their Oath of Office which was administered
by Village Clerk Mangione: Kathryn D. Supron, Mayor; Christopher Crooker, and Linda Woodard, Trustees.
Maryann Friend joined the meeting at this time; she had been sworn into the office of trustee March 26, 2014 by
Clerk Mangione.
2. Public Hearing on Proposed Local Law 2014: Override Tax Levy Cap for FYE2015 (Exhibit 2014-72)
No members of the public were in attendance. The Public Hearing ended at 7:13 p.m.
3. Public Hearing on the Village’s Tentative Budget for FYE2015. (Exhibit 2014-73)
No members of the public were in attendance. The Public Hearing ended at 7:16 p.m.
4. Approval of Meeting Minutes:
Resolution #7432
BE IT RESOLVED THAT: Minutes of the March 10, 2014 Village of Cayuga Heights Board of Trustees Meeting
be approved as written in Exhibit FYE2014-74.
Motion: Trustee Hamilton
Second: Trustee Crooker
Discussion: It was determined that an insufficient number of trustees were in attendance who were at the
meeting in question to vote to approve the minutes. These minutes will be tabled until the April 21, 2014
meeting.
Motion tabled
5. Approval of Meeting Minutes: March 25, 2014 (Exhibit 2014-75)
It was determined that an insufficient number of trustees were in attendance who were at the meeting in question to
vote to approve the minutes. These minutes will be tabled until the April 21, 2014 meeting.
6. Report of Fire Superintendent Tamborelle (Exhibit 2014-76)
Mayor Supron commented that that Annual Fire Council Installation Banquet held at the Ithaca Country Club on
March 22, 2014 was an enjoyable event, as is customary.
7. Report of Asst. Superintendent of Public Works Frisbee (Exhibit 2014-77)
Mr. Frisbee extended his welcome to new board members, Maryann Friend and Linda Woodard. There were no
questions on his submitted report. He concluded by sharing that the Village has had four (4) water main breaks over
the cold weather season which is fewer than in some past years and fewer than other municipalities. Salt usage was
under the Village’s allotment by forty (40) tons. This is again a favorable comparison to other municipalities who
went over their allotments this winter.
Brian Eden, who represents the Village on the Tompkins County Environmental Management Council, was in
attendance and expressed his hope to be able to attend more Board of Trustee meetings. Over the past year he has
been attending weekly Monday evening meetings of the Solar Tompkins group. Solar Tompkins facilitated around
one hundred and fifty (150) solar installations this past year; their goal is to reach three hundred (300) in the coming
year. He hopes that some of them will be in Cayuga Heights.
8. Annual Appointments (Exhibit 2014-78)
Mayor Supron appointed Peter Salton as Deputy Mayor for the 2015 Official Year.
Mayor Supron made the following appointments with a motion of approval for each:
Resolution #7433
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Joan Mangione as Clerk &
Treasurer for two official years. (4/2016)
Motion: Trustee Hamilton
Second: Trustee Crooker
Ayes: Crooker, Friend, Hamilton, Woodard
Nay and Abstentions: none
Motion carried
Resolution #7434
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Joan Mangione as Records
Management Officer for one official year. (4/2015)
Motion: Trustee Crooker
Second: Trustee Friend
Ayes: Crooker, Friend, Hamilton, Woodard
Nay and Abstentions: none
Motion carried
Resolution #7435
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Angela Podufalski as Deputy
Clerk for two official years. (4/2016)
Motion: Trustee Hamilton
Second: Trustee Crooker
Ayes: Crooker, Friend, Hamilton, Woodard
Nay and Abstentions: none
Motion carried
Resolution #7436
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Law Firm of Barney, Grossman,
et al as the Official Village Firm for one official year. (4/2015)
Motion: Trustee Crooker
Second: Trustee Woodard
Ayes: Crooker, Friend, Hamilton, Woodard
Nay and Abstentions: none
Motion carried
Resolution #7437
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Brent Cross as Building
Commissioner, Stormwater Mgmt. Officer, Engineer, and Zoning Officer for one official year. (4/2015)
Motion: Trustee Friend
Second: Trustee Crooker
Ayes: Crooker, Friend, Hamilton, Woodard
Nay and Abstentions: none
Motion carried
Resolution #7438
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Richard Robinson as Deputy
Treasurer for one official year. (4/2015)
Motion: Trustee Friend
Second: Trustee Woodard
Ayes: Crooker, Friend, Hamilton, Woodard
Nay and Abstentions: none
Motion carried
Resolution #7439
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Beatrice Szekely as Historian for
one official year. (4/2015)
Motion: Trustee Hamilton
Second: Trustee Friend
Ayes: Crooker, Friend, Hamilton, Woodard
Nay and Abstentions: none
Motion carried
Resolution #7440
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Andre Bensadoun as Forester for
one official year. (4/2015)
Motion: Trustee Woodard
Second: Trustee Crooker
Ayes: Crooker, Friend, Hamilton, Woodard
Nay and Abstentions: none
Motion carried
Resolution #7441
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of David Klein as Active Village
Judge for one official year. (4/2015)
Motion: Trustee Friend
Second: Trustee Hamilton
Ayes: Crooker, Friend, Hamilton, Woodard
Nay and Abstentions: none
Motion carried
Resolution #7442
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Jack Young as Zoning Board of
Appeals Chair for five official years. (4/2019)
Motion: Trustee Friend
Second: Trustee Woodard
Ayes: Crooker, Friend, Hamilton, Woodard
Nay and Abstentions: none
Motion carried
Resolution #7443
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mark Eisner as Zoning Board of
Appeals Alternate for one official year. (4/2015)
Motion: Trustee Hamilton
Second: Trustee Crooker
Ayes: Crooker, Friend, Hamilton, Woodard
Nay and Abstentions: none
Motion carried
Resolution #7444
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Sue Manning as Zoning Board of
Appeals Alternate for one official year. (4/2015)
Motion: Trustee Friend
Second: Trustee Woodard
Ayes: Crooker, Friend, Hamilton, Woodard
Nay and Abstentions: none
Motion carried
Resolution #7445
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Fred Cowett as Planning Board
Chair for five official years. (4/2019)
Motion: Trustee Hamilton
Second: Trustee Friend
Ayes: Crooker, Friend, Hamilton, Woodard
Nay and Abstentions: none
Motion carried
Resolution #7446
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Stephen Hamilton to the Public
Safety Committee for one official year. (4/2015)
Motion: Trustee Crooker
Second: Trustee Woodard
Ayes: Crooker, Friend, Woodard
Nay: none
Abstentions: Hamilton
Motion carried
Resolution #7447
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Peter Salton to the Public Safety
Committee for one official year. (4/2015)
Motion: Trustee Crooker
Second: Trustee Hamilton
Ayes: Crooker, Friend, Hamilton, Woodard
Nays and Abstentions: none
Motion carried
Resolution #7448
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Linda Woodard to the Public
Safety Committee for one official year. (4/2015)
Motion: Trustee Friend
Second: Trustee Hamilton
Ayes: Crooker, Friend, Hamilton
Nay: none
Abstentions: Woodard
Motion carried
Resolution #7449
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Christopher Crooker to the Public
Works Committee for one official year. (4/2015)
Motion: Trustee Hamilton
Second: Trustee Woodard
Ayes: Friend, Hamilton, Woodard
Nay: none
Abstentions: Crooker
Motion carried
Resolution #7450
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Richard Robinson and Maryann
Friend to the Public Works Committee for one official year. (4/2015)
Motion: Trustee Hamilton
Second: Trustee Crooker
Ayes: Crooker, Hamilton, Woodard
Nay: none
Abstentions: Friend
Motion carried
Resolution #7451
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Richard Robinson and Linda
Woodard to the Finance Committee for one official year. (4/2015)
Motion: Trustee Hamilton
Second: Trustee Friend
Ayes: Crooker, Friend, Hamilton
Nay: none
Abstentions: Woodard
Motion carried
Resolution #7452
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Christopher Crooker to the
Communications Committee for one official year. (4/2015)
Motion: Trustee Friend
Second: Trustee Woodard
Ayes: Friend, Hamilton, Woodard
Nay: none
Abstentions: Crooker
Motion carried
Resolution #7453
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Christopher Crooker to the
Human Resources Committee for one official year. (4/2015)
Motion: Trustee Hamilton
Second: Trustee Friend
Ayes: Friend, Hamilton, Woodard
Nay: none
Abstentions: Crooker
Motion carried
Resolution #7454
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Stephen Hamilton to the Human
Resources Committee for one official year. (4/2015)
Motion: Trustee Crooker
Second: Trustee Friend
Ayes: Crooker, Friend, Woodard
Nay: none
Abstentions: Hamilton
Motion carried
Resolution #7455
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Maryann Friend to the Human
Resources Committee for one official year. (4/2015)
Motion: Trustee Crooker
Second: Trustee Hamilton
Ayes: Crooker, Hamilton, Woodard
Nay: none
Abstentions: Friend
Motion carried
Resolution #7456
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Stephen Hamilton as liaison
to the Planning Board for one official year. (4/2015)
Motion: Trustee Woodard
Second: Trustee Friend
Ayes: Crooker, Friend, Woodard
Nay: none
Abstentions: Hamilton
Motion carried
Resolution #7457
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Roy Staley and Mayor Kate
Supron to the Board of Directors of the Bolton Point Water Commission for one official year. (4/2015)
Motion: Trustee Hamilton
Second: Trustee Woodard
Ayes: Crooker, Friend, Hamilton, Woodard
Nay: none
Abstentions: none
Motion carried
Resolution #7458
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Kate Supron to the Board
of Directors of Tompkins County Council of Governments (TCCOG) for one official year. (4/2015)
Motion: Trustee Crooker
Second: Trustee Friend
Ayes: Crooker, Friend, Hamilton, Woodard
Nay: none
Abstentions: none
Motion carried
Resolution #7459
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Stephen Hamilton as alternate to
the Board of Directors of Tompkins County Council of Governments (TCCOG) for one official year. (4/2015)
Motion: Trustee Crooker
Second: Trustee Woodard
Ayes: Crooker, Friend, Woodard
Nay: none
Abstentions: Hamilton
Motion carried
Resolution #7460
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Peter Salton as a member of the
Board of Directors for the Greater Tompkins County Municipal Health Insurance Consortium and Mayor Kate
Supron as alternate for one official year. (4/2015)
Motion: Trustee Hamilton
Second: Trustee Friend
Ayes: Crooker, Friend, Hamilton, Woodard
Nay: none
Abstentions: none
Motion carried
Resolution #7461
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Clerk Joan M. Mangione as
member of the Greater Tompkins County Municipal Health Insurance Consortium Joint Committee. (4/2015)
Motion: Trustee Woodard
Second: Trustee Friend
Ayes: Crooker, Friend, Hamilton, Woodard
Nay: none
Abstentions: none
Motion carried
Resolution #7462
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Natalie Detert to the Tompkins
County Joint Youth Committee for one official year. (4/2015)
Motion: Trustee Friend
Second: Trustee Hamilton
Ayes: Crooker, Friend, Hamilton, Woodard
Nay: none
Abstentions: none
Motion carried
Resolution #7463
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Kate Supron and Brent
Cross to the Tompkins County Transportation Council for one official year. (4/2015)
Motion: Trustee Woodard
Second: Trustee Friend
Ayes: Crooker, Friend, Hamilton, Woodard
Nay: none
Abstentions: none
Motion carried
Resolution #7464
BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Wies van Leuken to the Time
Warner Cable access Oversight Committee for one official year. (4/2015)
Motion: Trustee Woodard
Second: Trustee Friend
Ayes: Crooker, Friend, Hamilton, Woodard
Nay: none
Abstentions: none
Motion carried
9. Annual Resolutions (Exhibit 2014-79)
Resolution #7465
BE IT RESOLVED THAT: That Tompkins Trust Company, Ithaca, NY is designated the official depository for
Village funds for the Fiscal Year June 1, 2014 – May 31, 2015, with a maximum deposit of $4,000,000.
Motion: Trustee Hamilton
Second: Trustee Friend
Ayes: Crooker, Friend, Hamilton, Woodard
Nay: none
Abstentions: none
Motion carried
Resolution #7466
BE IT RESOLVED THAT: That the Clerk is authorized to notify Tompkins Trust Company of the following
names to be honored on checks for the Fiscal Year June 1, 2014 – May 31, 2015 with two signatures required for
each check.
Kathryn D. Supron, Mayor or Peter Salton, Deputy Mayor
Joan M. Mangion e, Clerk & Treasurer or Richard Robinson, Acting Treasurer
Motion: Trustee Friend
Second: Trustee Hamilton
Ayes: Crooker, Friend, Hamilton, Woodard
Nay: none
Abstentions: none
Motion carried
Resolution #7467
BE IT RESOLVED THAT: That the Ithaca Journal is designated the official newspaper of record for Official
Year beginning April 1, 2014.
Motion: Trustee Woodard
Second: Trustee Friend
Ayes: Crooker, Friend, Hamilton, Woodard
Nay: none
Abstentions: none
Motion carried
Resolution #7468
BE IT RESOLVED THAT: The date and time for regular meetings of the Board of Trustees is established as the
2nd Monday of each month: May 12th, June 9th, July 7th, Aug 11th, Sept 8th, Oct 14th (Tuesday after Columbus Day -
held at the CHFD), Nov 10th, Dec 8th, Jan 12th, Feb 9th, Mar 9th, Apr 6st – Organizational meeting
Motion: Trustee Woodard
Second: Trustee Friend
Ayes: Crooker, Friend, Hamilton, Woodard
Nay: none
Abstentions: none
Motion carried
Resolution #7469
BE IT RESOLVED THAT: The time and date for next regular Board of Trustees meeting is April 21, 2014 at
Marcham Hall, 7:00 p.m.
Motion: Trustee Hamilton
Second: Trustee Woodard
Ayes: Crooker, Friend, Hamilton, Woodard
Nay: none
Abstentions: none
Motion carried
Resolution #7470
BE IT RESOLVED THAT: The date and time for regular meetings of the Planning Board is established as the 4th
Monday of the month: April 28nd, May 27th (Tuesday after Memorial Day - held at the CHFD), June 23th, July 28nd,
Aug 25th, Sept 22rd, Oct 27th, Nov 24th, Dec 22rd, Jan 26th, Feb 23rd, Mar 23rd.
Motion: Trustee Friend
Second: Trustee Hamilton
Ayes: Crooker, Friend, Hamilton, Woodard
Nay: none
Abstentions: none
Motion carried
Resolution #7471
BE IT RESOLVED THAT: The date and time for regular meetings of the Zoning Board of Appeals is scheduled
on an as needed basis (historically the 1st Monday of the month).
Motion: Trustee Friend
Second: Trustee Hamilton
Ayes: Crooker, Friend, Hamilton, Woodard
Nay: none
Abstentions: none
Motion carried
10. Report of Mayor Supron:
a. Resolutions of Gratitude to Elizabeth Karns and Diana Riesman (Exhibit 2014-80)
Resolution #7472
IN APPRECIATION FOR OUTSTANDING PUBLIC SERVICE BY DIANA RIESMAN
WHEREAS, Diana Riesman served the Village of Cayuga Heights as Trustee from April 2008 to April 2014, providing
the Village with exceptional stewardship in the areas of Planning, Public Safety, and due diligence in all matters; and
WHEREAS, Diana Riesman has brought respect, honor and integrity to the office of Village Trustee by leading
example, exhibiting the highest level of ethics and maintaining excellent moral character; and
WHEREAS, Diana Riesman volunteered numerous hours, exhibited outstanding community spirit in her service, acting
as an agent of change, while maintaining a demeanor that made working with her a pleasure; and
WHEREAS, Diana Riesman’s unwavering commitment, willingness and ability to understand and respond to the
concerns of the people of the Village of Cayuga Heights has made a substantial contribution to the betterment of our
community
NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees does hereby commend Diana Riesman for the
dedication, enthusiasm and outstanding public service given to the Cayuga Heights community for the past six years.
Motion: Trustee Hamilton
Second: Trustee Friend
Ayes: Crooker, Friend, Hamilton, Woodard
Nay: none
Abstentions: none
Motion carried
Resolution #7473
IN APPRECIATION FOR OUTSTANDING PUBLIC SERVICE BY ELIZABETH KARNS
WHEREAS, Elizabeth Karns served the Village of Cayuga Heights as Trustee from April 2010 to April 2014, and
Deputy Mayor from April 2012 to April 2014, providing the Village with exceptional stewardship in the areas of Human
Resources, Finance, and due diligence in all matters; and
WHEREAS, Elizabeth Karns has brought respect, honor and integrity to the office of Village Trustee by leading
example, exhibiting the highest level of ethics and maintaining excellent moral character; and
WHEREAS, Elizabeth Karns volunteered numerous hours, exhibited outstanding community spirit in her service, acting
as an agent of change, while maintaining a demeanor that made working with her a pleasure; and
WHEREAS, Elizabeth Karns’ unwavering commitment, willingness and ability to understand and respond to the
concerns of the people of the Village of Cayuga Heights has made a substantial contribution to the betterment of our
community
NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees does hereby commend Elizabeth Karns for the
dedication, enthusiasm and outstanding public service given to the Cayuga Heights community for the past four years.
Motion: Trustee Friend
Second: Trustee Crooker
Ayes: Crooker, Friend, Hamilton, Woodard
Nay: none
Abstentions: none
Motion carried
b. Tree City USA:
The Village earned the designation of Tree City USA through the hard work and dedication of Village Forester
Andre Bensadoun and the Shade Tree Committee with support from the Public Works Committee,
Superintendent of Public Works Brent Cross and Assistant Superintendent of Public Works Jeff Frisbee.
A plaque celebrating this achievement was hung by Mayor Supron and Mr. Bensadoun.
The Tree City USA designation requires reapplication each year and the Shade Tree Committee has some
projects in mind that will work towards the Village’s requalification. Trustee Woodard asked if it’s possible for
a property owner to partner with the Village by tree cost-sharing in the right-of-way space adjacent to them. A
discussion took place and a recommendation was made to ask the Shade Tree Committee to put together a
thoughtful plan to suggest guidelines.
The Arbor Day celebration this year will focus on a tree planting at the Cayuga Heights Elementary School.
Mr. Bensadoun is attending a full day session covering safety concerns related to the planting of trees.
c. Proposed Local Law B of 2014: Override tax cap. (Exhibit FYE2014-72)
Resolution #7474
BE IT RESOLVED THAT: The Proposed Local Law B of 2014: Override tax cap is passed.
VILLAGE OF CAYUGA HEIGHTS
LOCAL LAW 2 OF THE YEAR 2014
A LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT ESTABLISHED IN
GENERAL MUNICIPAL LAW §3-C
Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows:
Section 1 Legislative Intent: It is the intent of this local law to allow the Village of Cayuga Heights to adopt a
budget for the fiscal year commencing in 2014 that requires a real property tax levy in excess of the tax levy limit as
defined by General Municipal Law §3-c.
Section 2 Authority: This local law is adopted pursuant to subdivision 5 of General Municipal Law §3-c which
expressly authorizes a local governing body to override the property tax cap for the coming fiscal year by the
adoption of a local law approved by a vote of sixty percent (60%) of said governing body.
Section 3 Tax Levy Limit Override: The Board of Trustees of the Village of Cayuga Heights, County of
Tompkins, is hereby authorized to adopt a budget for the fiscal year commencing in 2014 that requires a real
property tax levy in excess of the amount otherwise prescribed in General Municipal Law §3-c.
Section 4 Severability: If a court determines that any clause sentence paragraph subdivision or part of this local
law or the application thereof to any person firm or corporation or circumstance is invalid or unconstitutional the
court order or judgment shall not affect impair or invalidate the remainder of this local law but shall be confined in
its operation to the clause sentence paragraph subdivision or part of this Local Law or in its application to the person
individual firm or corporation or circumstance directly involved in the controversy in which such judgment or order
shall be rendered.
Section 5 Effective Date: This Local Law shall take effect immediately upon filing with the Secretary of State.
Motion: Trustee Hamilton
Second: Trustee Woodard
Ayes: Crooker, Friend, Hamilton, Woodard
Nays: none
Abstentions: none
Motion carried
d. Other New Business:
The Village of Cayuga Heights Board of Trustees wishes to extend its condolences to the family of Fred
Collier. Mr. Collier had been a trustee and longtime resident of the Village. The Board will prepare a resolution
of appreciation for his service to the community at a future date.
Mayor Supron has continued to recruit appropriate individuals to serve on the committee to reexamine zoning.
11. Report of the Trustees:
No other topics to discuss this evening.
12. Report of Police Chief Steinmetz (Exhibit 2014-81a,b,c)
There were no questions for the Chief on his reports.
He wished to bring to the Board’s attention that one of the officers has applied for acceptance to a specialized school
which would train the individual in alcohol and drug offence enforcement.
13. Report of Superintendent Cross (Exhibit 2014-82)
Supt. Cross was attending a Zoning Board of Appeals Meeting at the same time as this Board meeting; his topics
were deferred until the next meeting on April 21st, with the exception of the following.
Resolution #7475
TO AUTHORIZE THE ACCEPTANCE AND ADOPTION OF THE MULTI-JURISDICTIONAL ALL-
HAZARD MITIGATION PLAN UPDATE FOR VILLAGE OF CAYUGA HEIGHTS, TOMPKINS
COUNTY, NEW YORK
WHEREAS, the Tompkins County Planning Department, with the assistance from Barton & Loguidice, P.C., has
gathered information and prepared the Multi-Jurisdictional All-Hazard Mitigation Plan Update for Tompkins
County, New York; and
WHEREAS, the Multi-Jurisdictional All-Hazard Mitigation Plan Update for Tompkins County, New York has been
prepared in accordance with the Disaster Mitigation Act of 2000 and Title 44 Code of Federal Regulations (CFR),
Part 201;and
WHEREAS, Title 44 CFR, Chapter 1,Part 201.6{c)(S) requires each local government participating in the
preparation of a Multi-Jurisdictional Mitigation Plan or Plan Update to accept and adopt such plan; and
WHEREAS, the Village of Cayuga Heights, has reviewed the 2013 Hazard Mitigation Plan Update, has found the
document to be acceptable, and as a local unit of government, has afforded its citizens an opportunity to comment
and provide input regarding the Plan Update and the actions included in the Plan;
WHEREAS, the Village Cayuga Heights will consider the Tompkins County HMP update during the
implementation and updating of local planning mechanisms, and will incorporate the hazard assessment data, hazard
vulnerabilities, and mitigation actions in these mechanisms, where applicable;
NOW THEREFORE, BE IT RESOLVED, that the Village of Cayuga Heights, as a participating jurisdiction,
adopts the Multi-Jurisdictional All-Hazard Mitigation Plan Update for Tompkins County, New York, dated
December 2013.
Motion: Trustee Crooker
Second: Trustee Hamilton
Ayes: Crooker, Friend, Hamilton, Woodard
Nays: none
Abstentions: none
Motion carried
14. Report of Clerk & Treasurer Mangione (Exhibit FYE2014-83a,b)
Resolution #7476
BE IT RESOLVED THAT: Abstract #11 for FYE2014 consisting of TA vouchers 113 - 121 in the amount of $
16,532.37 and General Fund vouchers 759 - 826 in the amount of $ 112,073.23 is approved and the Treasurer is
instructed to make payments thereon.
Motion: Trustee Crooker
Second: Trustee Hamilton
Ayes: Crooker, Friend, Hamilton, Woodard
Nays: none
Abstentions: none
Motion carried
15. Report of Attorney:
No report
Meeting of the Village of Cayuga Heights Board of Trustees was adjourned by Mayor Supron at 8:27 p.m.
EXHIBIT 2014-82
DEFERRED FROM 4/7/14
ENGINEER'S REPORT
DATE:
TO:
FROM:
RE:
April 3, 2014
Public Works Committee
Brent Cross
Various Grant Opportunities
During the last month, I was notified by both Tompkins County and the NYSDOT of various
project based grant programs that have been recently announced. I have investigated both
programs and have the following information:
The Tompkins County program is called the Stream Corridor Restoration & Flood Hazard
Mitigation Program. There is a limited amount of money available and it is directed towards rural
stream bank projects, but includes any project that is included in the County's Hazard Mitigation
Plan (HMP). The Village's Winthrop Drive Drainage Project (WDDP) is included in the HMP.
Therefore, I have prepared a WDDP project summary (see attached) that I sent into the County
for consideration. They pointed out that the HMP is in the process of being approved by FEMA
in accordance with the Disaster Mitigation Act of 2013. Therefore, they need the Village to pass
a resolution of support (see attached), that will make the County and Village eligible for FEMA
funds. There is a Pre-Disaster program that helps fund projects like WDDP to prevent future
flooding.
Through the 2012 federal transportation bill: Moving Ahead for Progress in the 2151 Century
(MAP-21), the NYSDOT will have funds available as part of the Transportation Alternatives
Program (TAP). The TAP program offers grants funds to various non-vehicle transportation
projects such as sidewalks and Safe Routes To School (SRTS). On 3/26/14, NYSDOT
conducted a TAP training seminar that was mandatory for anyone who may apply/administer a
TAP project in the future. Unfortunately, the time frame to make an application is very short and
there are very strict rules about what information and data are to be submitted with an
application. Therefore, it does not seem likely that we will be able to put any applications
together before the 5/7/14 pre-application deadline. It is my understanding that this program is
only offered every 3-5 years, so planning for a future project would be in our best interest to be
ready for the round of funding.
Example of projects that we may want to invest in preliminary planning could include a SRTS
project down Wyckoff or Kline Roads, and any expansion(s) of our sidewalk system. The SRTS
project will require close collaboration with the Town of Ithaca and maybe the City of Ithaca. I
have initiated that topic with the planners at both the town and city. Although Ithink they will be
helpful and cooperative, it seems they are very pre-occupied by the projects they are already
preparing for this round of funding.
Another project that I initially thought about for TAP funding is the "squid" curbing project.
Unfortunately, I am not sure that we could meet the "non-vehicle" requirement, plus they have a
minimum project size of $240,000. This project will not be close to that amount.
DEFERRED FROM 4/7/14
ENGINEER'S REPORT
DATE:
TO:
FROM:
RE:
March 25, 2014
Tompkins County Planning Department
Brent Cross, PE Village Engineer
Winthrop Drive Drainage Project
BACKGROUND: A portion of an un-named tributary (NYSDEC Stream #68) runs parallel with
the section of Winthrop Drive between N. Triphammer Road and the intersections of Burleigh/
Simsbury Drives in the Village of Cayuga Heights. During high intensity storm events, the flow in
this section of the stream exceeds the capacity of the embankments and causes flooding to the
general neighborhood. There are more than a dozen properties that are impacted.
PROPERTIES INVOLVED: Although the stream corridor runs parallel with Winthrop Drive, it
runs across 4 private properties outside of the Village's 50' ROW . The following properties are
involved:
4-3-21:
4-3-20:
4-3-12:
4-3-11.1 :
lppolitto, 2215 N. Triphammer Road
Demarest, 105 Winthrop Drive
Piery, 1 Winthrop Place
Russell, 205 Winthrop Drive
CONCERN: Since the stream corridor runs across multiple properties, it is difficult to coordinate
an embankment project due to each property owner's abilities such as technical, financial and
construction administration. At this time, the Village DPW's ability to assist in mitigation of this
problem is limited by the fact that the DPW budget is funded by public taxes and can't be spent
on private property.
SOLUTION: Based on several discussions with the property owners, they are willing to issue
the Village a 10'-15' wide public easement along Winthrop Drive so that the DPW can assume
the maintenance responsibility of the stream channel/embankments.
IMPLEMENTATION: The Village has already done field surveying and preliminary design work
to identify the scope of the project. Other than simply working to improve the flow area within the
channel, and installing erosion protection on the embankments, the single biggest aspect of the
project is to replace/relocate the culvert that conveys the stream under Winthrop Place. This is a
large diameter pipe and needs to be extended an additional 100' to protect one house that is
particularly low relative to the stream bed elevation.
ESTIMATED COST: Although a specific list of materials has not been generated, a preliminary
estimate is $50,000 based only on the value of the materials such as culvert pipe, gravel
backfill, topsoil/seedi ng, asphalt patching, etc.. Most/all of the labor and equipment for this
project would be handled by the Village DPW and would be consider as "in-kind" services. The
value of the labor is approximately $25,000.
EXHIBIT 2014-83a
VILLAGE OF CAYUGA HEIGHTS
CLERK & TREASURER’S REPORT
April 21, 2014
Clerk
1. Retirement system: Standard Work Day and Reporting Resolution
Respectfully submitted, Joan M. Mangione
Clerk & Treasurer