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HomeMy WebLinkAbout07-08-2013 minutesMinutes VILLAGE OF CAYUGA HEIGHTS Monday, July 8, 2013 Marcham Hall BOARD OF TRUSTEES MEETING 7:00 p.m. Present: Mayor Supron; Trustees: Crooker, Riesman, Robinson, Hamilton, Karns, and Salton; Attorney Marcus; Superintendent Cross; Asst. Superintendent Frisbie; Treasurer Mangione; Police Chief Steinmetz; Fire Superintendent Tamborelle; Clerk Mills. Call to Order: Mayor Supron called the meeting to order at 7:05 p.m. Public Hearing on Passage of a New Local Law as follows: Proposed Local Law “F” of the year 2013: A Local Law Amending Section 24 of The Village of Cayuga Heights Zoning Ordinance To Add “Planned Unit Development” To Areas In Which Site Plan Review Shall Be Required. Mayor Supron called the public hearing to order at 7:06 p.m. No members of the public signed-in to speak. Superintendent Cross gave a brief overview on the rationale for amending the Village’s Zoning Ordinance to extend the Site Plan Review requirement to Planned Unit Developments (PUD). Prior to 1992 the Board of Trustees acted as the Planning Board. Attorney Marcus reiterated that the inclusionary revision clarifies the Zoning Ordinance to cover all new development in commercial, multi- family, residential and PUD zoning areas. The public was invited to comment. No one spoke. Mayor Supron closed the public hearing at 7:10 p.m. Approval of Minutes: A brief discussion regarding approval of the Minutes for the June 10, 2013 Board of Trustees meeting took place. Amendments as set forth by Attorney Marcus had been incorporated. No additional amendments were proposed. Resolution #7328 Approval of the June 10, 2013 minutes as amended. Motion: Trustee Riesman Second: Trustee Salton Discussion: no other comments All approved – no nays or abstains – motion carried Report of Fire Chief Tamborelle: Submitted report (see website for report CHFD: http://www.cayuga-heights.ny.us/minutes.html) Chief Tamborelle reminded all those present that a Memorial Service is scheduled for 1:00 p.m. on Tuesday, June 10, 2013 for Former Mayor Ronald Anderson at the Fire Station which bears his name. The public is welcome. Not only had Mr. Anderson served as Mayor, he was active in many aspects of Village life. Report of Asst. Superintendent of Public Works Frisbie: Submitted report (see website for report DPW: http://www.cayuga-heights.ny.us/minutes.html) Mr. Frisbee was pleased to report that all work is staying on schedule. He was asked if the heavy rain the week prior to the meeting had caused any problems. A few areas were sandbagged and the problem spots were attributed to volume of water, not from drainage blockages. The base is complete on Triphammer Road re-paving. Additionally, the effort to raise the manholes to the level needed when the top coat is in place has also been finished. The crew used the rainstorm as an indicator of problem spots. It has been determined that a french-drain system will be employed to direct water away from the sidewalk on the West side of the road. Work continues on Forest Drive. Culvert replacement is ongoing. The crew works in concert with Bolton Point staff for service taps and hook-ups which requires coordinated scheduling. An effort will be made to have the area ready for paving at the same time as Triphammer which is targeted for late July. Striping of the road will take place after final paving is complete. The status of repairs on sidewalks on Overlook was questioned. The repairs will take place later in the construction season this year as planned. Privilege of the Floor (PoF): Mayor Supron opened PoF at 7:15 p.m. Mr. Bruce Levitt expressed concern over pedestrian safety at Hanshaw Road and the tie-in to Pleasant Grove Road. He believes the Town’s construction work on Hanshaw Road will increase traffic and the speed at Minutes VILLAGE OF CAYUGA HEIGHTS Monday, July 8, 2013 Marcham Hall BOARD OF TRUSTEES MEETING 7:00 p.m. which motorists will enter the area. He also mentioned concern over potential traffic issues if housing units are added in the Community Corners area. Mr. Ronald Bors pointed out the failure of a few Village residents to maintain their lawns. A homeowner near Texas Lane has neglected to mow their lawn in compliance with Village ordinance. Mr. Bors asks that the ordinance be modified to pressure negligent property owners to maintain their lawns. Mr. Steven Shiffrin expressed his feelings about a news item he heard recently regarding the percentage of Cayuga Heights’ property owners who had completed forms permitting use of their yards for deer control. Mr. Peter Bottorof spoke echoing Mr. Bors’ lawn mowing concerns and Mr. Shiffrin’s comments on interpretation of construed consent or denial of property use for deer control. Ms. Jenny Stein read a statement concerning her FOIL request and law suit dated 3/29/2013. Mr. James LaVeck requested that the Mayor state that no document tampering had taken place in the response to Ms. Stein’s FOIL. In response to Mr. Levitt’s pedestrian safety concern, Superintendent Cross explained that a determination to retain the existing crosswalk system had been made. The reference to the pedestrian tie-in at the intersection in the county highway documentation remains. Superintendent Cross addressed frustration over appropriate lawn maintenance as well. Village ordinance (Village of Cayuga Heights: Article III, Mowing and Care of Property) contains language establishing regulation over this matter and not zoning law. He traditionally attempts to contact property owners directly to elicit compliance and has had success in the past. This method has not been successful with this owner. The Board decided to authorize Superintendent Cross to take steps as needed. Resolution #7329 Authorize Superintendent Cross to send a letter to the property owner of each of two (2) properties advising them of their violation of the Village of Cayuga Heights: Article III, Mowing and Care of Property Ordinance. The letter is to contain a deadline by which time the property must be brought into compliance. If the owner of such real estate fails to comply with the requirements above specified, the Village Board of Trustees shall cause the work to be done and assess the expense, including time of supervising officials, against the property. The properties are 2115 N. Triphammer Road and 306 Highland Road. Motion: Trustee Riesman Second: Trustee Crooker Discussion: no other comments All approved – no nays or abstains – motion carried Mayor Supron stated that land use permission forms were not used to survey property owners for their opinion on deer control. The Village follows NYS law pertaining to the use of surveys or referendum. The sole purpose was to determine who gave permission and who denied permission. Once it became clear by mapping the properties whose owners indicated no use of their property would be granted, the Village pursued the option of sterilization. She continued by pointing out key points relating to the Stein v. Village of Cayuga Heights law suit. The process of redacting and copying land use form was covered. Trustee Salton commented on survey response analysis. Mayor Supron closed PoF at 7:45 p.m. Report of Mayor Supron: Appointment of Katherine Aldridge as Deputy Historian Mayor Supron is pleased that Cayuga Heights now not only has a Village Historian, Bea Szekely, but also Katherine Aldridge, a talented author of local history willing to serve as Deputy Historian. The Mayor attended a Landmark Preservation Committee meeting and is enthusiastic about the committee’s plans and goals. Resolution #7330 Approval of the Mayor’s appointment of Katherine Aldridge as Deputy Village Historian. Motion: Trustee Riesman Second: Trustee Crooker Discussion: no other comments All approved – no nays or abstains – motion carried Appointment of Roger Segelkin to the Planning Board Minutes VILLAGE OF CAYUGA HEIGHTS Monday, July 8, 2013 Marcham Hall BOARD OF TRUSTEES MEETING 7:00 p.m. Due to current Planning Board member, Henry Richardson’s resignation, the Mayor appointed Roger Segelkin to fill the vacancy. Thanking him for his service to the Village, she went on to enumerate a few of the many qualifications Mr. Segelkin brings to the position. Mayor Supron stated “I hereby appoint long-time Village resident Roger Segelkin to fill the vacant Planning Board seat for the remainder of Henry Richardson’s term.” Designation of Martin Luther King’s Birthday as a Village holiday A brief discussion relating to addition of the holiday observance to the Village’s calendar took place. The Village offices and Department of Public Works will be closed. Resolution #7331 Observance of the Martin Luther King Birthday Holiday by the Village of Cayuga Heights will begin in 2014. Motion: Trustee Crooker Second: Trustee Salton Discussion: no other comments All approved – no nays or abstains – motion carried Comprehensive Plan (CP) 7/1/2013 draft ( http://www.cayuga-heights.ny.us/CompPlan.html ) Since the June BOT meeting, Mayor Supron, Trustee Hamilton and Planning Board Member Fred Cowett met to incorporate revisions to the CP suggested by Board members, attorney Marcus and residents. Mayor Supron reminded the BOT that the CP is now their work product following the Board’s acceptance of it from the Planning Board. Scheduling of a Public Hearing was raised. Trustee Crooker noted that if a Public Hearing is held in September that the BOT would need to approve or deny the CP within sixty days. It would also ‘lock’ the document from further change. Copies of a ‘red-lined’ version of the CP are available and a few copies were distributed to residents. Trustee Karns has assumed responsibility for revision of the demographic section. Attorney Marcus explained that a State Environmental Quality Review (SEQR) will need completion once a Public Hearing takes place. The proposal that the consultant had made was for the Planning Board to complete the first section which contains primarily factual information; the BOT will complete the second section which should be a relatively quick process. Trustee Karns noted that concerns relating to traffic are mentioned throughout the CP. However, it does not define who will pay for a study of traffic volume changes or road-way redesign necessitated by a developer ’s proposal. Attorney Marcus is of the opinion that this level of specificity belongs in zoning law and not in the CP. TW Cable Contract TCCOG subcommittee and their consultant are working on amendments and revisions to bring to the table at future meetings. Trustee Salton and Mayor Supron are designated to represent the Village on the subcommittee. Town of Ulysses - Amicus Brief In June 2012 the BOT voted to approve a resolution becoming an amicus curiae or ‘friend of the court’ brief in the Town of Dryden and Middlefield actions involving Municipal Home Rule pending before NYS Appellate Courts. The amicus curiae brief was prepared by the Town of Ulysses in support of its sister Towns of Dryden and Middlefield to reassert the right of each municipality to determine what land uses are appropriate in its community. The brief does not take a position on gas drilling. The topic is raised again as the Towns of Dryden and Middlefield prepare for possible appeal. Resolution #7332 Approval by the Village of Cayuga Heights Board of Trustees to become an amicus curiae in actions involving municipal home rule in the Court of Appeals of the State of New York WHEREAS, the Towns of Middlefield and Dryden have recently revised their zoning laws to prohibit heavy industrial uses (including natural gas drilling) in their communities and such laws were challenged in court by opponents claims that the Towns did not have the power to regulate natural gas drilling as a land use through zoning; and WHEREAS, the Town of Ulysses filed an amicus curiae or “friend of the court” brief in both lawsuits in support of its sister Towns in order to reassert the right of each municipality throughout New York State to determine what land uses are appropriate in its community through municipal home rule law powers granted by the NYS Constitution and the NYS Municipal Home Rule Law; and Minutes VILLAGE OF CAYUGA HEIGHTS Monday, July 8, 2013 Marcham Hall BOARD OF TRUSTEES MEETING 7:00 p.m. WHEREAS, the Village of Cayuga Heights joined with the Town of Ulysses and a coalition of over 50 other municipalities from across the State to file these amicus curiae briefs in the Appellate Division, Third Department in 2012; and WHEREAS, the Appellate Division, Third Department, ruled in favor of the Towns of Dryden and Middlefield in the matters of Norse Energy Corporation USA v. Town of Dryden et al., and Cooperstown Holstein Association v. Town of Middlefield; and WHEREAS, the Norse Energy Corporation and the Cooperstown Holstein Association (“Appellants”) recently filed motions for leave to appeal each decision to the Court of Appeals – the State’s highest court; and WHEREAS, if the Appellants are granted leave to appeal to the Court of Appeals, the Town of Ulysses will seek leave to file amicus curiae brief(s) with the Court and will file such brief(s) if leave is granted; and WHEREAS, the Town of Ulysses has requested that other municipalities in the State consider joining the municipal coalition supporting the Ulysses’ amicus brief(s) to send a powerful statement to the Court of Appeals, the NYS Department of Environmental Conservation and the NYS Legislature about the importance of protecting municipal home rule in New York State and a municipality’s right to decide, for itself, whether natural gas drilling - or any other land use - is appropriate for its citizens. NOW, THEREFORE, BE IT RESOLVED THAT: 1. The Village of Cayuga Heights hereby determines that it is in the public interest of the citizens of the Village to support municipal home rule by joining in the amicus brief(s) being filed in the Court of Appeals by the Town of Ulysses and a coalition of municipalities from across the State. 2. The Village of Cayuga Heights hereby authorizes and directs the Mayor to complete or cause to be completed any and all such further documents and papers in the name and on behalf of the Village as the Mayor deems necessary or appropriate to carry into effect the foregoing resolution. 3. The Village Clerk will promptly send a certified copy of this adopted resolution to the Town of Ulysses, 10 Elm Street, Trumansburg, NY 14886. Motion: Trustee Karns Second: Trustee Robinson Discussion: no other comments Six approved – no nays. Trustee Salton: abstain – motion carried T.C. Broadband Project Mayor Supron explained the purpose of a grant application which was submitted by six townships in Tompkins County. Funding for extension of broadband access to underserved and unserved areas was awarded. Planned implementation of the build-out has resulted in a portion of the Town of Caroline’s elimination from coverage. During a TCCOG meeting, it was proposed that other municipalities contribute to the purchase of poles which would then give Caroline the ability to seek grant funding for the remaining equipment. Although the Village of Cayuga Heights is a commercially viable market for broadband and therefore has 100% access to service, it is in the Village’s interest to support TCCOG efforts. The Village has benefited from cooperation with and knowledge shared by other TCCOG municipalities. Trustees spoke of good will within the greater community as a possible result. Resolution #7333 Pledge a contribution as support for installation of broadband transmission poles in the Town of Caroline WHEREAS, access to high-speed broadband internet service is regarded as a basic infrastructure necessity of the 21st century, providing a means of access to information and communication for citizens and businesses that is used by a growing percentage of the world’s population; and WHEREAS, broadband internet access serves the public interest in that it is increasingly a requirement for: the provision of government services, for small locally-owned businesses to be able to compete, for sustainable economic development and commerce, education at all levels, health care; and WHEREAS, a lack of access to broadband Internet service may adversely impact property values; and WHEREAS, for all the reason cited above, the Tompkins County Broadband Initiative’s goal was to provide the opportunity for broadband access to all households and businesses throughout Tompkins County; and Minutes VILLAGE OF CAYUGA HEIGHTS Monday, July 8, 2013 Marcham Hall BOARD OF TRUSTEES MEETING 7:00 p.m. WHEREAS, a grant proposal submitted by Clarity Connect to the State granting agency to build a broadband distribution system to many of the unserved and underserved households in Tompkins County; and WHEREAS, Clarity Connect received generous but not full funding from the State granting agency to build a broadband distribution system to many of the unserved and underserved households in Tompkins County; and WHEREAS, the Town of Caroline, due to its terrain – including steep slopes and deep valleys requiring installation of 16 poles and transmitters – was the most expensive town to which to provide coverage, and therefore portions of the town were excluded from the State’s award; and WHEREAS, the Village of Cayuga Heights receives broadband access through commercial providers, and recognizes the benefit to the broader community of universal broadband access for all residents of Tompkins County; and WHEREAS, Clarity Connect will begin installation of 50 State funded broadband transmission poles in the Towns of Caroline, Danby, Dryden, Enfield, and Lansing this summer; and WHEREAS, accomplishing the Tompkins County goal of universal broadband may still be reached as Clarity Connect and the Town of Caroline apply for a further State grant in September 2013 to complete that build-out; and WHEREAS, it will be most cost effective to purchase and install the unfunded 14 transmission poles needed for Caroline to provide to provide complete broadband access this summer when other Town’s poles are being installed; and WHEREAS, installing the transmission poles will help Caroline’s chance of success on future grant applications to install the broadband transmitters required to complete the build-out; and WHEREAS, the Village of Cayuga Heights supports the County’s effort to achieve universal broadband access, and finds, for all the reasons cited above, that access to broadband internet is a necessity for every resident in every town in Tompkins County. NOW, THEREFORE, BE IT RESOLVED THAT: The Village of Cayuga Heights pledges to pay when invoiced by the Town of Caroline $6,000 ($6,000, equivalent to the cost of 2 installed poles) by July 2014, so that the infrastructure for universal broadband will be closer to reality and the opportunity for State grant funding will be that much closer. [NOTE: pledges, by way of passage of this resolution, are needed by July 14, 2013, so that Clarity Connect can purchase poles for Caroline when purchasing poles for the other towns.] Motion: Trustee Riesman Second: Trustee Hamilton Discussion: no other comments All approved – no nays or abstains – motion carried Resolution #7334 Funding the obligation of Resolution #7333 in the amount of $6,000 to the Town of Caroline is to be recorded as a debit from General Fund balance. Motion: Trustee Crooker Second: Trustee Robinson Discussion: no other comments All approved – no nays or abstains – motion carried Tompkins Shared Services Electronic Records Repository (TSSERR) Resolution #7335 Authorization for Mayor Supron to Enter into a 5-Year Agreement with Tompkins County for the Tompkins Shared Services Electronic Records Repository (TSSERR) WHEREAS, Tompkins County has initiated and secured grants for the Tompkins County Shared Services Electronic Records Repository (TSSERR) which is a shared service hosted by the County and made available to all municipalities within the County; and WHEREAS, the Village of Cayuga Heights Board supports the grant application for TSSERR in 2013; and WHEREAS, the participating members of the TSSERR have drafted a set of By-Laws and a Group Agreement which have been presented to its members and the Tompkins County Operations Committee; and Minutes VILLAGE OF CAYUGA HEIGHTS Monday, July 8, 2013 Marcham Hall BOARD OF TRUSTEES MEETING 7:00 p.m. WHEREAS, the Mayor has presented and discussed the TSSERR agreement and by-laws with the Village Board of Trustees. NOW, THEREFORE, BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees does hereby authorize the Mayor to enter into the Tompkins County Shared Services Electronic Records Repository Group Agreement on behalf of the Village of Cayuga Heights subject to the approval of the Attorney for the Village of Cayuga Heights. Motion: Trustee Crooker Second: Trustee Robinson Discussion: Supervisor Cross and Deputy Clerk Podufalski attended an information session. There is no additional requirement for funds other than the user license of $1,120 and $205/year for software support. Scanning can be performed by Village employees or by Challenge Industries for $.06/page. There is a confidentiality agreement in place to protect sensitive information for scanning. Ability to search data will be defined by the Village. No further comments All approved – no nays or abstains – motion carried Resolution #7336 Support for the Tompkins County Clerk’s Application for Funding from New York State Consolidated Funding Application for Shared Services under the Local Government Efficiency Grant WHEREAS, the Tompkins County Clerk’s Office intends to apply for funding through the New York State Consolidated Funding Application (CFA) for monies to continue its efforts to increase efficiencies in local services delivery of services and through shared services and support related to records management systems; and WHEREAS, the Village of Cayuga Heights Board of Trustees supports the County Clerk’s Office in previous funding applications and looks forward to future opportunities for shared services and intermunicipal cooperation which result in savings for its constituents; and WHEREAS, the Village of Cayuga Heights Board of Trustees anticipates cooperating with and joining in future shared services offered and/or supported by the County whenever feasible. NOW, THEREFORE, BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees does hereby fully support the Tompkins County Clerk’s Office in its pursuit and application for funding for shared services through a Local Government Efficiency Grant. Motion: Trustee Hamilton Second: Trustee Robinson Discussion: no other comments All approved – no nays or abstains – motion carried Resignation of Village Clerk Resolution #7337 Accept Resignation of Mary Mills effective July 12, 2013 Motion: Trustee Karns Second: Trustee Robinson Discussion: no other comments All approved – no nays or abstains – motion carried Minutes VILLAGE OF CAYUGA HEIGHTS Monday, July 8, 2013 Marcham Hall BOARD OF TRUSTEES MEETING 7:00 p.m. Prior to a vote on Proposed Local Law “F”, Attorney Marcus led the BOT through the SEQR Short Assessment Form as follows with BOT responses indicated. SEQR – Proposed Local Law “F” of the year 2013: A Local Law Amending Section 24 of The Village of Cayuga Heights Zoning Ordinance To Add “Planned Unit Development” To Areas In Which Site Plan Review Shall Be Required No, or small impact may occur Moderate to large impact may occur 1. Will the proposed action create a material conflict with an adopted land use plan or zoning regulations? NO 2. Will the proposed action result in a change in the use or intensity of use of land? NO 3. Will the proposed action impair the character or quality of the existing community? NO 4. Will the proposed action have an impact on the environmental characteristics that causes the establishment of a Critical Environmental Area (CEA)? NO 5. Will the proposed action result in an adverse change in the existing level of traffic or affect existing infrastructure for mass transit, biking or walkway? NO 6. Will the proposed action cause an increase in the use of energy and it fails to incorporate reasonably available energy conservation or renewable energy opportunities? NO 7. Will the proposed action impact existing: a. public/private water supplies? b. public/private wastewater treatment utilities? NO NO 8. Will the proposed action impair the character or quality of important historic, archaeological, architectural or aesthetic resources? NO 9. Will the proposed action result in an adverse change to natural resources (e.g., wetland waterbodies, groundwater, air quality, flora and fauna)? NO 10. Will the proposed action result in an increase in the potential for erosion, flooding or drainage problems? NO 11. Will the proposed action create a hazard to environmental resources or human health? NO Resolution #7338 Determination based on the information and analysis above, that the proposed action will not result in any significant adverse environmental impacts. Motion: Trustee Salton Second: Trustee Karns Discussion: no other comments All approved – no nays or abstains – motion carried Resolution #7339 Adoption of Local Law ‘F’ as written Motion: Trustee Karns Second: Trustee Robinson Discussion: no other comments All approved – no nays or abstains – motion carried Report of the Trustees: Trustee Hamilton asked the BOT to vote on Local Law ’B’: Regulation of Parades and Special Events. Trustee Salton posited that specifics regarding parades or special events should reside in the permit process and not in the law. An application/permit form is in development. Trustee Crooker contended that a structure needs to be in place when and if a permit is denied. The discussion ended with agreement for the Public Safety Committee to address the points raised at their next meeting. Minutes VILLAGE OF CAYUGA HEIGHTS Monday, July 8, 2013 Marcham Hall BOARD OF TRUSTEES MEETING 7:00 p.m. Report of Chief Steinmetz: Submitted report (see website for report Police: http://www.cayuga-heights.ny.us/minutes.html) Chief Steinmetz took this opportunity to compliment the Police force on great performance during the month. The new vehicle has arrived and is being outfitted. Interviews to identify a replacement part-time officer will take place during the morning on July 9 and 10. The Chief attended a presentation on Hanshaw Road construction to commence on July 22. He recommends regular updates on construction progress to be posted to the Village website. Report of Superintendent of Public Works Cross: The Waste Water Treatment facility has continued to meet the interim phosphorus limit imposed by the NYS DEC. This limit is scheduled to end at the end of July. A formal request has been submitted to close out the consent order and a new limit defined. The interim limit will continue in place until a DEC response is received establishing a new limit. Superintendent Cross was pleased to inform the Board that a settlement has finally been reached with Verizon for $25,000 to be paid by the Village’s insurance carrier. Verizon had sued the Village for several million dollars in payment for damage done by the DPW to an underground cable several years ago. The Marcham Hall expansion is nearing completion. Sidewalk leading to the back entrance will be installed by the DPW as soon as schedule allows. Furniture for Chief Steinmetz’s office is on order. Once it arrives and he can move from his old office, it will be modified for use as a jury room and conference room. Superintendent Cross wished to provide information regarding methodology used by NYS for passage of building code revisions. He feels that it is important for the process to stay consistent. A currently proposed requirement that all new single family residences contain a sprinkler system has been challenged. Report of Clerk Mills: Uniform Notice of Claim Act Background e-mail from Mr. Wade Beltramo at NYCOM: On December 17, 2012, Governor Cuomo signed the Uniform Notice of Claim Act into law. The Act, which became effective on June 15, 2013, amended New York’s General Municipal Law to allow notices of claim against cities and villages* to be served on the New York Secretary of State as agent for New York’s public corporations. Pursuant to the Act, the New York Department of State will forward any notice of claim served on it to the individual the city or village designates to receive the notices of claim. To effectuate this new method of serving notices of claim on public corporations, General Municipal Law § 53 was added and requires each city and village to file with the New York Department of State a certificate that (a) designates the New York Secretary of State as the local government’s agent for service of notices of claim, (b) provides the name and address of an officer, person, or designee, nominee or other agent-in-fact to which the Secretary of State will forward any notices of claim, and (c) provides the applicable time limit for filing a notice of claim on the city or village. Note that General Municipal Law § 50-e imposes a general 90 day time limit for filing a notice of claim. City and village officials should check with their attorney to determine if a different time limit has been established by statute. Cities and villages should adopt a motion or resolution approving the designation and appointing the individual to whom the Secretary of State must mail notices of claim. City and village officials have until July 15, 2013 to file the certificate with the Secretary of State. Resolution #7340 Designation of New York Secretary of State to act as the Village of Cayuga Height’s agent for service of notices of claim, pursuant to the Uniform Notice of Claim Act signed into law by Governor Cuomo on December 17, 2012. Motion: Trustee Riesman Second: Trustee Salton Discussion: no other comments All approved – no nays or abstains – motion carried Minutes VILLAGE OF CAYUGA HEIGHTS Monday, July 8, 2013 Marcham Hall BOARD OF TRUSTEES MEETING 7:00 p.m. Resolution #7341 the Village of Cayuga Heights designates the Village Clerk as person named to which the Secretary of State to forward any notices of claim received. Motion: Trustee Hamilton Second: Trustee Salton Discussion: no other comments All approved – no nays or abstains – motion carried Report of Treasurer Mangione: Submitted report (see website for report Treasurer & Abstract: http://www.cayuga-heights.ny.us/minutes.html) Recommendation of CDLM as the Village’s external independent auditing firm for a three year contract period. Discussion concerning perceived benefits of changing auditing firms, relative cost, and expectations for external audit findings took place. Resolution #7342 Authorization for Mayor Supron to enter into a contract with CDLM for auditing services for Village fiscal years ending May 31, 2012; 2013; and 2014 Motion: Trustee Hamilton Second: Trustee Robinson Discussion: no other comments All approved – no nays or abstains – motion carried Abstract #15 Resolution #7343 Approval of Abstract #15 for FYE2013 consisting of General Fund vouchers 1071 – 1074 in the amount of $12,883.56 and instruction to the Treasurer to make payments thereon. Motion: Trustee Riesman Second: Trustee Hamilton Discussion: no other comments All approved – no nays or abstains – motion carried Abstract #2 Resolution #7344 Approval of Abstract #2 for FYE2014 consisting of Trust and Agency Vouchers 2 – 13 and General Fund vouchers 22 – 90 in the amount of $197,699.47 and instruction to the Treasurer to make payments thereon. Motion: Trustee Robinson Second: Trustee Salton Discussion: no other comments All approved – no nays or abstains – motion carried Sherpa Technologies renewal contract, effective June 1, 2013. Resolution #7345 Authorization by the Board of Trustees for the Mayor to enter into a renewal contract with Sherpa Technologies for infrastructure support service retroactive from June 1, 2013 until May 31, 2014. Motion: Trustee Riesman Second: Trustee Hamilton Discussion: no other comments All approved – no nays or abstains – motion carried Report of Attorney Marcus: No items to discuss. Resolution #7346 Agreement for need to move into Executive Session to discuss potential appointment of a particular person to a particular position Motion: Trustee Karns Second: Trustee Riesman Discussion: no other comments All approved – no nays or abstains – motion carried There may be action items upon which a resolution will be needed following adjournment of executive session. Mayor Supron suspended the BOT meeting at 10:30 p.m. Minutes VILLAGE OF CAYUGA HEIGHTS Monday, July 8, 2013 Marcham Hall BOARD OF TRUSTEES MEETING 7:00 p.m. Executive Session of the Village of Cayuga Heights Mayor Supron called the session to order at 10:40 p.m. Discussion of the open position of Village Clerk and the potential appointment of Village Treasurer, Joan Mangione to fill both positions. Mayor Supron closed the session at 11:00 p.m. The Mayor reopened the BOT meeting at 11:01 p.m. Mayor Supron stated “I hereby appoint Joan Mangione to fill the vacant Clerk position for the remainder of the Clerk’s term.” Meeting of the Village of Cayuga Heights Board of Trustees was adjourned by Mayor Supron at 11:05 p.m.