HomeMy WebLinkAbout12-18-2017 Agenda1
Village of Cayuga Heights
Board of Trustees
Monthly Board Meeting
Marcham Hall
December 18, 2017, 7:00 p.m.
AGENDA
EXHIBIT/ PAGE
1. Privilege of the Floor – 30 minutes - SIGN-UP at 6:45 p.m. unrevised
Privilege of the Floor Guidelines VCH website
2. Report of Fire Superintendent Tamborelle - submitted report* 2018-090/pg. 2
3. Report of the Mayor
a. Water Rate Effective January 1, 2018 2018-091/pg. 3-4
b. Segelken Property Number Designation 2018-092/pg. 5
4. Report of the Trustees
Electric Vehicle Charging Station Site 2018-093a,b,c/pgs. 5-8
5. Report of Police Chief Steinmetz - submitted reports 2018-094a,b,c/pgs. 9-11
6. Report of Assistant Superintendent of Public Works Wiese - submitted report 2018-095/pg. 12
7. Report of Superintendent of Public Works Cross
8. Report of Clerk & Treasurer - submitted report * 2018-096a,b/pgs. 13-15
9. Report of the Attorney
10. Trustee Discussion of Recent Revisions to the Draft Zoning Law 2018-097/pgs.16-22
11. Executive Session
12. Adjournment
All Exhibits and Reports can be found at http://www.Cayuga-Heights.ny.us Agenda, unless otherwise noted
2
EXHIBIT 2018-090
February 6, 2018
Honorable Linda Woodard
Board of Trustees
Village of Cayuga Heights
Monthly Report November 2017
We ended November with a total of 46 runs. There were 24 calls in the Village of Cayuga Heights, 19 calls in the
Town of Ithaca and 3 requests for mutual aid. There were 31 EMS calls and 15 fire runs. It was another steady
but routine month for the department. We have seen a decrease in the number of mutual aid responses to the City
of Ithaca. We did end up at the IFD central station for several hours late in the month while they were out on a
structure fire that was determined to be caused by arson.
We used the month of November well for training. We worked hard with the probationary members to get them
through their first sign off requirements. Several of these members have already completed the first sign off and
are working on the seconds. As with many other classes there are several probies who expressed deep interest in
the fire department but have not shown interest in meeting the department training requirements. We have 11
members signed up for the State BEFO class that starts in January. Lt. Bloodnick did an EMS training that covered
our new CPAP (continuous positive airway pressure) protocol for our BLS providers. CPAP is used for patients
in severe respiratory distress and has been moved to the basic life support level allowing our basic EMTs to start
this lifesaving procedure. Late in the month AC Shepherd took many firefighters over to the training area at the
mall to do search and victim extrication training for interior checklist work while several other officers worked
with probies at the station. Training will slow down as the finals at Cornell and the holiday approach. We are
going to run a spring recruit class as we foresee 5 of the 12 fall recruits not meeting requirements
We seem to have gotten the problem with the heat at the station under control. HSC replaced a couple of sensors
on the furnace and that seems to have gotten the heat and hot water issues solved. Pleasant Valley Electric is
working on a quote for the replacement of lights in the company room and the office area of the station. Most of
the lights in these areas are out and rather then replace them with fluorescents again we will move to a n LED
system in these areas. We hope to have this done after the first of the year.
In November, we picked up the 15 used airpacks from the Corning Fire Department. These are a great addition to
our inventory and have already been used for training purposes thus allowing us to not strip the fire trucks of their
packs during evolutions. AC Putnam and Lt. Berger built racks in our SCBA storage room for the packs. We
looked at a commercial storage rack and found them to run in the $3 ,500 range. John and Blake bought some
lumber and L brackets and mounted the packs to the wall in the storage room freeing up space and allowing us to
hang rather then pile the packs in that room. The entire project was around $300. Last summer we replaced all of
the bunker mattresses in the occupied rooms for the first time since the original furniture purchase. We purchased
full size mattresses and frames for the bunker rooms and left the twin bunk beds in the overnight rooms. Last
month we replaced the mattresses in those areas. We worked with Jamestown Mattress and because they deal in
bulk purchases with many of the rental companies in the area we get a great deal on the beds and they deliver when
they are making large shipments to the area. We have found that we get these for about 75% less then local
furniture stores.
Motivation is high at the station. The call volume is steady and training is great. Our new members are
motivated and everyone is involved in bringing them along which helps all involved. Our staffing levels will
drop over the holidays as our students depart the area but our resident members are aware of this and respond to
many of the EMS calls covered by the bunking staff. We have had a few members who are planning early
returns to Ithaca ask if they could stay at the station until classes start. This is always a great benefit to the
department.
Sincerely,
George Tamborelle
Fire Chief/Fire Superintendent
3
EXHIBIT 2018-091 page 1 of 2
a. It is necessary to establish Internal Water and Sewer Rates to become effective on January 1, 2018. The
Village’s first internal billing is in February for the period October 16, 2017 through January 15, 2018.
WHEREAS, the Village of Cayuga Heights is served by the Southern Cayuga Lake Intermunicipal Water
Commission; and
WHEREAS, the Village of Cayuga Heights has entered into an amended, supplemental, restated, and
consolidated agreement of municipal cooperation for construction, financing and operation of an intermunicipal
water supply and transmission system dated as of June 5, 1979 as the same has been amended from time to time
(the “Agreement”); and
WHEREAS, pursuant to the Agreement, the Village of Cayuga Heights agreed to pay to the Southern Cayuga
Lake Intermunicipal Water Commission (hereinafter referred to as “Commission”), water revenues based upon,
in part, a water rate billing structure based on a 10,000 gallon minimum; and
WHEREAS, the Commission believes it is advisable to adopt a new water rate billing structure based on a 5,000
gallon minimum; and
WHEREAS, in consideration of the premises and the mutual undertakings of the parties pursuant to the
Agreement, the parties agreed to amend the Agreement effective January 1, 2018.
WHEREAS, the Commission has established minimum base charges listed on the SCLIWC – Bolton Point
Water System 2018 Water Rate Billing Structure addendum
NOW, THEREFORE, the Village of Cayuga Heights Board of Trustees establishes the following minimum
base charges.
TO BE DECIDED BY THE BOARD BASED ON THE GOAL OF
MAINTAINING A CONSISTENT REVENUE STREAM
SCLIWC - BOLTON POINT WATER SYSTEM
2018 WATER RATE BILLING STRUCTURE
EFFECTIVE JANUARY 1, 2018
MINIMUM BASE CHARGES:
The flat rate charge per 1,000 gallons shall be non-fluctuating and equal to four dollars and ninety six cents
($4.96). The foregoing rate will be the rate charged for all regular quarterly bills sent after January 1, 2018.
Actual or base consumption may occur prior to January 1, 2018. The following minimum base charges shall be
applicable to the meter size indicated below, for regular quarterly bills sent after January 1, 2018. The table
below shows the amount of water consumption that is permitted before the minimum base charge would be
exceeded:
BASE MINIMUM
METER SIZE CONSUMPTION BASE CHARGE
(INCHES) (GALLONS) (DOLLARS)
3/4 5,000 24.80
1 15,000 74.40
1-1/2 22,500 111.60
2 45,000 223.20
3 70,000 347.20
4 100,000 496.00
≥6 175,000 868.00
4
EXHIBIT 2018-091 page 2 of 2
Multiple Housing and mobile home parks of over two dwelling units, using a master meter, will be computed as
follows: The quarterly master meter reading will be divided by the number of dwelling units and the water
charge will be figured on this number as if the unit was individually metered. The water charge will then be
multiplied by the number of units on the master meter and this will be the billing rendered. If the calculation of
the water consumed per dwelling unit is less than the allowable consumption for a three-quarter inch meter, then
the billing will be calculated by multiplying the number of units on the master meter times the minimum base
charge for a three-quarter inch meter (e.g. if there were 20 dwelling units on the master meter, and total water
consumption shown by the master meter was 50,000 gallons, the Commission billing would be $496.00 (20 units
times $24.80) rather than $248.00 (50,000 gallons at $4.96/1000 gallons)).
Village of Cayuga Heights Historic Water Rates
1/18 4.96$ 0.52$ 12%83%4.12$ 9.08$ 0.43$ 0.95$
1/17 4.44$ -$ 0%83%3.69$ 8.13$ 0.18$ 0.18$
1/16 4.44$ 0.09$ 2%79%3.51$ 7.95$ 0.07$ 0.16$
1/15 4.35$ 0.27$ 7%79%3.44$ 7.79$ 0.21$ 0.48$
1/14 4.08$ 0.08$ 2%79%3.22$ 7.30$ 0.06$ 0.14$
1/13 4.00$ 0.85$ 27%79%3.16$ 7.16$ 0.01$ 0.86$
1/12 3.15$ 0.28$ 10%100%3.15$ 6.30$ 0.28$ 0.56$
8/11 2.87$ -$ 0%100%2.87$ 5.74$ 0.14$ 0.14$
1/11 2.87$ 0.22$ 8%95%2.73$ 5.60$ 0.21$ 0.43$
8/10 2.65$ -$ 0%95%2.52$ 5.17$ 0.27$ 0.27$
1/10 2.65$ 0.07$ 3%85%2.25$ 4.90$ 0.06$ 0.13$
8/09 2.58$ -$ 0%85%2.19$ 4.77$ 0.26$ 0.26$
1/09 2.58$ 0.26$ 11%75%1.94$ 4.52$ 0.20$ 0.46$
8/08 2.32$ -$ 0%75%1.74$ 4.06$ -$ -$
1/08 2.32$ 0.11$ 5%75%1.74$ 4.06$ 0.08$ 0.19$
8/07 2.21$ -$ 0%75%1.66$ 3.87$ -$ -$
1/07 2.21$ -$ 0%75%1.66$ 3.87$ -$ -$
11/06 2.21$ -$ 0%75%1.66$ 3.87$ 0.22$ 0.22$
1/06 2.21$ -$ 0%65%1.44$ 3.65$ -$ -$
8/05 2.21$ -$ 0%65%1.44$ 3.65$ 0.22$ 0.22$
1/05 2.21$ 0.17$ 8%55%1.22$ 3.43$ 0.20$ 0.37$
8/04 2.04$ -$ 0%50%1.02$ 3.06$ -$ -$
1/04 2.04$ 0.25$ 14%50%1.02$ 3.06$ 0.13$ 0.38$
8/03 1.79$ -$ 0%50%0.90$ 2.69$ -$ -$
1/03 1.79$ -$ 0%50%0.90$ 2.69$ -$ -$
8/02 1.79$ -$ 0%50%0.90$ 2.69$ -$ -$
1/02 1.79$ -$ 0%50%0.90$ 2.69$ -$ -$
8/01 1.79$ -$ 0%50%0.90$ 2.69$ -$ -$
1/01 1.79$ -$ 0%50%0.90$ 2.69$ -$ -$
8/2000 1.79$ -$ 0%50%0.90$ 2.69$ -$ -$
1/2000 1.79$ 1.79$ 50%0.90$ 2.69$ 0.90$ 2.69$
Combined
water rate
per 1,000
gals.
SCLIWC
change
TOTAL
change
VCH
changedate
SCLIWC
percentage
change
VCH
surcharge
percentage
SCLIWC
water rate
per 1,000
gals.
VCH
surcharge
5
EXHIBIT 2018-092
b. Board Approval is required to add a new address to establish a 911 designation. The owners of 114
Texas Lane request that their home’s accessory apartment be designated as 114A Texas Lane.
WHEREAS, the Tompkins County Department of Emergency Response (DoER) oversees emergency
dispatch and communications systems that allow residents to dial 911, and;
WHEREAS, 911 is the number to report a police, fire, or medical emergency that requires the immediate
presence of police officers, fire fighters, or emergency medical personnel, and;
WHEREAS, new address designations are approved by a municipality’s governing body.
NOW, THEREFORE, BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees
approves 114A Texas Lane as the designated address for the accessory apartment located at 114 T exas
Lane.
EXHIBIT 2018-093
Report of the Trustees
Trustee Marshall
Resolution to authorize the Mayor to sign the Electric Vehicle Charge Station Site Host Agreement.
6
EXHIBIT 2018-093a
7
EXHIBIT 2018-093b
8
EXHIBIT 2018-093c
9
EXHIBIT 2018-094a
December 12, 2017
To: The Honorable Mayor Woodard
Members of the Board of Trustees
Village of Cayuga Heights
Re: Report of the Police Department for November, 2017
In the month of November the police department received 402 calls for service. In addition to these calls 73 uniform
traffic tickets were issued and 6 parking violations were cited. A breakdown of the calls for service is as follows:
1 Felony complaint for Burglary was handled. A resident thought that someone had entered their home as their
dog was barking. After officers’ investigation it was determined to be a suspicious incident.
2 Penal Law Misdemeanor complaints were handled; 1 for Fraud and 1 for Larceny. The Fraud complaint involved
a resident stating that their credit card had been used to purchase items by an unknown person in a different town
in NY. Contact was made with the jurisdictional agency for further investigation. The Larceny complaint came in
as a resident stating a package had been taken from their property after being delivered to the home. There are no
suspects and the investigation is ongoing.
1 Misdemeanor Vehicle and Traffic incident was handled for AUO3rd. During a vehicle stop, the driver was found
to be unlicensed. A citation was issued on the charge.
4 Penal Law Violations were handled; 1 for Harassment, 2 for Trespass and 1 for Drugs. The incident of
Harassment was reported by a woman stating her ex-boyfriend had been texting her and showing up at her place
of work. Officers made contact with the suspect and they were told to no longer contact the complainant. No
further reports have been received on this matter. The first Trespass complaint came in as someone coming on to
a resident’s property and taking their pumpkins. The second complaint came in a subject entering a resident’s
unsecured vehicle and rifling through it in the overnight hours, no items were reported missing. There are no
suspects in either of these incidents. During a vehicle stop a subject was found to be in possessi on of marijuana.
Charges of Unlawful Possession of Marijuana were issued.
5 Incidents of Local Law violations were received; 1 for Dog Control, and 4 for Noise. A Dog Control complaint
came in as a loose dog in the area. The on-duty officer was unable to locate the dog. 3 of the 4 Noise Complaints
were for loud parties in the area. The waste company was contacted and advised that a citation would be issued if
the problem persisted. The remaining two complaints were for loud parties. All involved were advised to keep the
noise down or a citation would be issued. The parties dissolved without incident. Another Noise complaint was
of a loud newspaper delivery vehicle. Contact was made with the driver and the vehicle was repaired. No further
complaints have been received regarding the loud vehicle.
1 Arrest Warrant was executed. While on patrol, officers found the owner of a vehicle parked road side to have an
active warrant out of another local agency. The officer located the vehicle owner and an arrest was made. The
suspect was turned over to the wanting agency.
There were 4 motor vehicle accidents reported, none involving deer. There were no other deer incidents reported.
In summary, 3 persons were arrested and the following 3 charges were filed: 1-Unlawful Possession of Marijuana,
1-Aggravated Unlicensed Operation MV 3rd, and 1- Officer Executed an Arrest Warrant.
Over the course of this month police department members took part in the following trainings and events:
The full-time officers worked a total of 16 hours of overtime and the part time officers worked a total of 146 hours.
Sincerely,
Chief James Steinmetz
10
EXHIBIT 2018-094b
CAYUGA HEIGHTS
POLICE DEPARTMENT
November 2017
Total Traffic Citation Report, by Violation
Violation Description Totals
7D LL#1-96 OVERNIGHT PARKING 6
Report Totals 6
EXHIBIT 2018-094c
Cayuga Heights Police Department
Uniform Traf Tickets 11/1/17 - 11/30/17
Date Offense Location________________
11/01/17 1180d Speed In Zone N Trip Rd
11/01/17 306b Uninspected Motor Vehicle 9/17 N Trip Rd
11/01/17 4011a Unregistered Motor Vehicle (Exp 10/19/17) Hanshaw Rd
11/02/17 4011a Unregistered Motor Vehicle (Exp 10/07/17) N Trip Rd
11/02/17 1226 No Hands On Wheel Or Steering Devic N Trip Rd
11/03/17 1180b Speed Over 55 Zone St Rt 13
11/03/17 1180b Speed Over 55 Zone St Rt 13
11/03/17 1110a Disobey Traffic Control Device Trip Rd
11/03/17 4011a Unregistered Motor Vehicle Hanshaw Rd
11/03/17 3191u Operating W/o Insurance Hanshaw Rd
11/04/17 1180d Speed In Zone Pleasant Grove Rd
11/04/17 1110a Disobey Traffic Control Device Trip Rd
11/04/17 1180d Speed In Zone Pleasant Grove Rd
11/04/17 1110a Disobey Traffic Control Device Trip Rd
11/04/17 3191u Operating W/o Insurance (No Proof In Veh) Trip Rd
11/04/17 3752a1 No/Inadequate Lights N Trip Rd
11/05/17 1180d Speed In Zone Pleasant Grove Rd
11/06/17 1110a Disobey Traffic Control Device (Speed) Hanshaw Rd
11/08/17 1110a Disobey Traffic Control Device Trip Rd
11/10/17 5111a Aggravated Unlic Op 3rd (Misd) Trip Rd
11/10/17 5091 Unlicensed Operator Trip Rd
11/10/17 3752a1 No/Inadequate Lights Trip Rd
11/10/17 1110a Disobey Traffic Control Device Hanshaw Rd and N Trip Rd
11/10/17 1110a Disobey Traffic Control Device Trip Rd
11/13/17 1180d Speed In Zone Cayuga Heights Rd
11/14/17 1110a Disobey Traffic Control Device (1Way) School Drive Off E.Upland Rd
11/15/17 37524a Oper Mv/Mc/Bic W/> 1 Earphone (Hdphns) N Trip Rd
11/15/17 3191u Operating W/o Insurance (Exp 11/01/16) N Trip Rd
11/15/17 3752a1 No/Inadequate Lights Trip Road
11/15/17 5091 Unlicensed Operator Trip Road
11/15/17 3191u Operating W/o Insurance Trip Road
11/16/17 1110a Disobey Traffic Control Device Trip Rd
11
EXHIBIT 2018-094c page 2
Cayuga Heights Police Department
Uniform Traf Tickets 11/1/17 - 11/30/17
Date Offense Location________________
11/16/17 4011a Unregistered Motor Vehicle Trip Rd
11/16/17 1110a Disobey Traffic Control Device Pleasant Grove Rd
11/16/17 3191u Operating W/o Insurance (No Proof In Veh) Pleasant Grove Rd
11/16/17 1110a Disobey Traffic Control Device (Speed) Hanshaw Rd
11/16/17 1110a Disobey Traffic Control Device (Speed) Hanshaw Rd
11/17/17 3752a1 No/Inadequate Lights Cayuga Heights Road
11/17/17 306b Uninspected Motor Vehicle Cayuga Heights Road
11/18/17 1180d Speed In Zone S/R 13 S
11/18/17 1110a Disobey Traffic Control Device Pleasant Grove Road
11/20/17 1180d Speed In Zone Trip Rd
11/21/17 1110a Disobey Traffic Control Device (Speed) Hanshaw Rd
11/21/17 4011a Unregistered Motor Vehicle (Exp 01/08/17) Hanshaw Rd
11/21/17 3191u Operating W/o Insurance (Exp 01/10/15) Hanshaw Rd
11/21/17 1163a Improper Or Unsafe Turn/W/o Signal Pleasant Grove Rd At Hanshaw Rd
11/21/17 1110a Disobey Traffic Control Device Trip Rd
11/23/17 1180b Speed Over 55 Zone St Rt 13
11/23/17 1110a Disobey Traffic Control Device Speed 45/30 Pleasant Grove Rd
11/23/17 1110a Disobey Traffic Control Device Speed 43/30 Pleasant Grove Rd
11/23/17 5091 Unlicensed Operator Pleasant Grove Rd
11/23/17 1110a Disobey Traffic Control Device Pleasant Grove Rd
11/24/17 306b Uninspected Motor Vehicle N Trip Rd
11/24/17 306b Uninspected Motor Vehicle Trip Rd
11/24/17 1110a Disobey Traffic Control Device Speed 48/30 Pleasant Grove Rd
11/24/17 3191u Operating W/o Insurance Pleasant Grove Rd
11/24/17 1110a Disobey Traffic Control Device Pleasant Grove Rd
11/24/17 3191u Operating W/o Insurance Pleasant Grove Rd
11/25/17 4011a Unregistered Motor Vehicle (Exp 11/22/17) N Trip Rd
11/25/17 1180d Speed In Zone Trip Road
11/25/17 3752a1 No/Inadequate Lights Hanshaw Road
11/27/17 3191u Operating W/o Insurance Trip Rd
11/27/17 3752a3 No/Insufficient Tail Lamps (Both Out) Hanshaw Rd
11/28/17 1180d Speed In Zone Cayuga Heights Road
11/28/17 1110a Disobey Traffic Control Device (Speed) Trip Rd
11/28/17 3191u Operating W/o Insurance (Exp 11/10/17) Trip Rd
11/28/17 1110a Disobey Traffic Control Device Trip Rd
11/28/17 4011a Unregistered Motor Vehicle Cayuga Heights Road
11/28/17 1129a Following Too Closely Pleasant Grove Road
11/29/17 1110a Disobey Traffic Control Device Trip Rd
11/30/17 1180d Speed In Zone Hanshaw Rd
11/30/17 1180d Speed In Zone Cayuga Heights Rd
11/30/17 1110a Disobey Traffic Control Device Hanshaw Rd
12
EXHIBIT 2018-095
Village of Cayuga Heights
Assistant Superintendent of Public Works Report
December 18th, 2017
Streets:
o Road Washout on Highland Road – The Road has been restored to a sufficient state for the
winter. A basecourse of asphalt was installed on 12/6. This will allow the DPW to properly
clear the snow from the roadway in the winter and will also limit the moisture absorption of
the newly backfilled soil.
▪ A Sidewalk was created with asphalt as well to give pedestrians a hard surface to
walk on
▪ Due to the winter weather conditions, any remaining work has been suspended.
Additional work will need to be done in the spring to finish this project.
Refuse:
o The DPW crew will continue to pick up leaves throughout the village until 12/22/2017. We
have been fortunate enough this year to only run one crew to perform this task.
Snow:
o The DPW was called in on two occasions for slippery conditions. Both times the crews only
needed to apply salt to the roads due to icy conditions.
Water:
o All utilities are reinstalled and functional including the water main on Highland Road. This
work was done alongside Bolton Point.
General:
o I have been pursuing quotes for new Generators at the Village Hall and DPW. The village
hall currently has two electric meters. One of the options provided requires us to combine
these two meters into one meter and then move that meter outside. The Generator would
also need to be installed outside.
13
EXHIBIT 2018-096a page 1 of 2
VILLAGE OF CAYUGA HEIGHTS CLERK & TREASURER’S REPORT
December 18, 2017
Administration:
Unpaids as of October 31, 2017 were transmitted to Tompkins County for collection per resolution.
Floor refinishing took place in late November. All offices were vacated and reestablished on the first floor. Even though
much of the work took place over the Thanksgiving holiday week -end, it caused a significant loss of productivity. Sincere
thanks and admiration go to the DPW crew who cleared all the office furniture from the second floor and returned it all the
following week. Office staff also cleaned and painted the small office so that it matches the rest of the second floor.
Letters were prepared and sent to retirees and active employees covered under the Consortium to announce a premium
increase.
Completed financial information required by Moody’s rating organization due to the Village’s debt share of Bolton Point.
Prepared and filed Tompkins County Foreclosure Affidavits.
Prepare Agenda for Board Meetings, assemble Exhibits, and create resolutions as necessary
Partial List of Department’s Daily Operations Completed during the Month:
Review and approval of invoices for the clerk, treasurer, utilities, building, court, attorneys, deer management and others.
Respond to tax receipt requests from attorney offices.
Mail processing.
Answer payroll, insurance, and human resource policy questions for individuals and department heads.
Arrange for publication of legal notices as needed.
Tracking receipt of revenues, preparation of deposits, enter revenue data into the Wil liamson Accounting System.
Transcription of meeting minutes.
Sales of trash tags, including delivery of tags to Wegman’s and Tops.
Partial List of Department Weekly Operations Completed during the Month:
Reconciliation of Trash Tag inventory and sales recorded on the cash register.
Biweekly payroll data entry, review, and submission.
Records Management:
Focus during November was continued scanning of sewer permit records. This entails not simply scanning documents but
assignation of metadata to each record. All new contracts, reports, and documentation are stored in the Village’s Laserfiche
repository.
One FOIL request was received during the month. Response sent to requester.
Shared Services:
Information Aide Johnson is the only non-county employee permitted to use the Forms feature of Laserfiche. She is working
with the County Deputy Clerk to create an online form to facilitate and store future sewer permit applications.
Communication:
eNewsBlasts are sent every other Friday. There are 561 subscribers to the eNewsBlasts. That is an increase of 13.
Computer System Administration:
Weekly briefings are conducted. A new account was created for new police officer Arsenault. Users have complained that
they experience “slowdowns” when accessing the server. The Information Technology Committee will need to evaluate
options related to server replacement.
Reporting and Audit:
The completed Insero audit report should be available soon. Insero is conducting the Justice Court audit
during December.
The Human Resources Committee’s plan to complete a few staff Performance Reviews during November was not met.
Worked with ASPW Wiese to prepare submission (and corrections) of forms for FEMA reimbursement.
Policies and Local Laws:
Staff assigned to General Code effort. Clerk and Deputy Clerk attended a meeting with Trustees McMurry and Biloski.
Budget:
Review of all expenditure accounts. Budget Journal entries made as appropriate.
Debt:
Fire Station Bond #1 principal payment of $75,000 and interest p ayment of $6,900 were paid November 15, 2017.
Fire Station Bond #2 principal payment of $75,000 and interest payment of $6,900 were paid December 15, 2017.
14
EXHIBIT 2018-096a page 2 of 2
Revenues & Expenditures:
November 2017 Bank to Book Reconciliations completed and reviewed by Trustee & Deputy Treasurer Biloski.
Town of Ithaca external waste water invoice prepared and transmitted.
Assisted Superintendent Cross with Blue Heron tax payment dispute.
Continued communication with Assessment and Town of Ithaca regarding water and sewer billing of Village properties on
East Shore Drive.
Current Expenses: Abstract #7 for expenditures for Fiscal Year End May 31, 2018, dated December 18, 2017 as distributed.
Approval of December Abstract:
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #07 for FYE2018
consisting of TA vouchers 54 – 78 in the amount of $36,519.74 and Consolidated Fund vouchers 455 – 543 in the amount of
$220,135.58 and the Treasurer is instructed to make payments thereon.
Respectfully submitted,
Joan M. Mangione
15
EXHIBIT 2018-096b
16
Zoning Law - Page 1 of 7
Addition of Occupancy Matrix for Residence zone (now Residence 1):
§ 5.2. Permitted principal uses.
No building shall be erected or extended and no land or building shall be used in the Residence 1 Zone for other
than any of the following purposes:
A. A one-family residence to be occupied by:
1. One (1) family plus no more than two (2) other unrelated occupants, or,
2. Where there is no family, no more than three (3) unrelated occupants;
B. A one-family residence with a secondary self-contained accessory apartment, i.e. a residence with two (2)
dwelling units, identified by the Tompkins County Department of Assessment as a “two family residence,” the
building to be occupied by a total of:
1. One (1) family plus no more than three (3) other unrelated occupants, or,
2. One (1) family in each unit with no additional unrelated occupants, or,
3. Where there is no family, no more than four (4) unrelated occupants;
One Family Residence Two Family Residence
1 family + 2 unrelated 1 family + 3 unrelated
no family + 3 unrelated 1 family + 1 family
no family + 4 unrelated
§ 5.2. Permitted principal uses.
L. Use of a dwelling unit or a portion of a dwelling unit for short term rental is permitted only when the
residence containing the dwelling unit is the primary residence of the property owner and only as an accessory
use pursuant to § 5.3.I.
§ 5.3. Permitted accessory buildings and uses.
I. Short term rental of a dwelling unit residence or a portion of a dwelling unit residence, meeting all of the
following requirements:
1. Compliance with all Federal, State, County, and local laws, codes, rules and regulations, including but not
limited to the New York State Uniform Fire Prevention and Building Code.
2. Permitted short term rental types:
a. Rental of a residence or a portion of the residence, such as a secondary self-contained accessory apartment, for
a maximum of fourteen (14) days total in any calendar year, provided that the owner of the residence or his/her
agent is available locally in order to respond in a timely manner to complaints regarding the condition of the
residence or the property at which the residence is located or regarding the conduct of occupants of the
residence;
b. Rental of a secondary self-contained accessory apartment for a maximum of twenty-eight (28) days total in
any calendar year, provided that the owner of the residence is present in the residence during the term of the
rental;
c. Rental of a room contained in a residence for a maximum of twenty-eight (28) days total in any calendar year,
provided that the owner of the residence is present in the residence during the term of the rental, only one (1)
room per residence is so rented at any given time, and occupancy of the rented room does not exceed two (2)
persons.
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3. The maximum time limits stated at subsections 2(a)-(c) above are not cumulative. Short term rental of a
residence or a portion of a residence shall not exceed twenty-eight (28) days total in any calendar year, regardless
of whether the residence owner is present in the residence during the term of any rental, and regardless of the
type or types of short term rental use among those described above in subsections 2(a)-(c).
4. Any variance requested for short term rental of a residence or a portion of a residence shall be considered a
use, and not an area, variance, in accordance with Zoning Board of Appeals procedures set forth in Article 21.
(1) § 6.1. Purpose -- revised;
(2) § 6.2.A + B. Permitted principal uses -- occupancy numbers reflect numbers for currently existing Residence
zoning district; and
(3) Text below from § 5.2.M is not contained in Residence 2:
Residences containing only two (2) dwelling units where one (1) dwelling unit is not less than fifty percent (50%)
of the floor area of the other dwelling unit and/or where one (1) dwelling unit is not subordinate in location and
appearance to the other dwelling unit are prohibited.
Article 6. Residence 2 Zone
§ 6.1. Purpose.
The purpose of the Residence 2 Zone is to maintain and protect the residential characteristics of neighborhoods
in close proximity to the Cornell campus and to encourage a compatible mingling of one-family, two-family, and
multiple-family residences.
§ 6.2. Permitted principal uses.
No building shall be erected or extended and no land or building shall be used in the Residence 2 Zone for other
than any of the following purposes:
A. A one-family residence to be occupied by:
1. One (1) family plus no more than three (3) other unrelated occupants, or,
2. Where there is no family, no more than four (4) unrelated occupants;
B. A one-family residence with a secondary self-contained
accessory apartment, i.e. a residence with two (2) dwelling units, identified by the Tompkins County Department
of Assessment as a “two family residence,” to be occupied by:
1. One (1) family plus no more than three (3) other unrelated occupants, or,
2. One (1) family in each unit with no additional unrelated occupants, or,
3. Where there is no family, no more than four (4) unrelated occupants;
One Family Residence Two Family Residence
1 family + 3 unrelated 1 family + 3 unrelated
no family + 4 unrelated 1 family + 1 family no family + 4 unrelated
C. Public School, grades pre-K through twelve (12);
D. Church or other place of religious worship;
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E. Cemetery and the buildings and structures incident thereto;
F. Any municipal or public utility purpose approved by the Village's Board of Trustees;
G. Publicly owned park or playground including accessory buildings and improvements;
H. Activities of an individual engaging in home gardening by growing flowers, vegetables, and other plants
primarily for use by that person and his or her family or occupants of the dwelling and not for commercial
purposes;
I. Golf course, except a driving range or a miniature golf course conducted on a commercial basis independent of
a golf course;
J. Group home, as regulated by New York State;
K. Family type home for adults, as defined in the New York State Social Services Law, subject to the approval of
a special use permit by the Village’s Planning Board, in accordance with the procedures set forth in Article 20;
L. Use of a dwelling unit or a portion of a dwelling unit for short term rental is permitted only when the
residence containing the dwelling unit is the primary residence of the property owner and only as an accessory
use pursuant to § 6.3.I.
§ 6.3. Permitted accessory buildings and uses.
The following accessory buildings or uses are permitted in the Residence 2 Zone:
A. Off-street garage or parking spaces for the occupants, users, and employees in connection with uses permitted
in this article and meeting requirements as set forth in Article 13;
B. Private swimming pool, tennis court, and other similar recreational facilities for the principal private use of
the occupants of the dwelling where the principal use is as a one-family dwelling;
C. The keeping of household pets in a dwelling unit or other location adjacent to or accessory to a dwelling unit
(e.g. outside doghouse, etc.) provided that no more than three (3) household pets shall be kept outside of a
dwelling unit unless a greater number is authorized by special approval of the Village’s Zoning Board of
Appeals;
D. Signs, as regulated by Article 11;
E. Home occupations meeting all of the following requirements:
1. An area of no more than twenty-five percent (25%) of the floor space of the residence, whether the home
occupation is conducted in the residence or in an accessory building, or five hundred (500) square feet,
whichever is less, shall be used for the home occupation;
2. Not more than one (1) person, full- or part-time, other than individuals permitted in accordance with this Local
Law to occupy such residence, shall be employed in the conduct of the home occupation;
3. The owner and chief operating officer of the business must be a full-time resident of the property on which the
home occupation is conducted;
4. Except for articles produced on the premises, no merchandise of any kind shall be sold on the premises;
5. No exterior display or sign except as permitted by Article 11, no exterior storage of materials, equipment
(including commercial vehicles), or other items of commerce, and no other exterior indication of the home
occupation or variation from the residential character of the lot, district, or surrounding neighborhood;
6. No offensive noise, vibration, smoke, dust, odor, heat, glare, or electronic disturbance shall be produced
beyond the boundary line of the property occupied by the home occupation;
7. There shall be permitted no sharing, letting, or subletting of space used in the home occupation, for use by
others in the conduct of their profession, trade, or business;
8. The conduct of the home occupation shall not be detrimental to the residential character of the lot at which it is
conducted nor of the surrounding neighborhood, including, but not limited to, by generating
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traffic in any greater volume than would normally be expected in a residential neighborhood, and any need for
parking generated by the home occupation, whether for employees, customers or deliveries, shall be met off the
street and in accordance with Article 13 and § 13.3.F.1.b and any other regulation of this Local Law;
9. All activities conducted in connection with the home occupation must be conducted wholly within the
residence or accessory building;
10. No alteration to the exterior of the principal residential building shall be made which changes the character
thereof as a dwelling;
F. Garage sales providing that no more than two (2) garage sales are held for any one (1) premises in any one (1)
calendar year;
G. Tree house or playhouse providing it is located in the rear yard and is equal to or less than one hundred (100)
square feet in area;
H. Family day-care home and group family day-care home, as defined in the New York State Social Services
Law, Section 390;
I. Short term rental of a dwelling unit residence or a portion of a dwelling unit residence, meeting all of the
following requirements:
1. Compliance with all Federal, State, County, and local laws, codes, rules and regulations, including but not
limited to the New York State Uniform Fire Prevention and Building Code.
2. Permitted short term rental types:
a. Rental of a residence or a portion of the residence, such as a secondary self-contained accessory apartment, for
a maximum of fourteen (14) days total in any calendar year, provided that the owner of the residence or his/her
agent is available locally in order to respond in a timely manner to complaints regarding the condition of the
residence or the property at which the residence is located or regarding the conduct of occupants of the
residence;
b. Rental of a secondary self-contained accessory apartment for a maximum of twenty-eight (28) days total in
any calendar year, provided that the owner of the residence is present in the residence during the term of the
rental;
c. Rental of a room contained in a residence for a maximum of twenty-eight (28) days total in any calendar year,
provided that the owner of the residence is present in the residence during the term of the rental, only one (1)
room per residence is so rented at any given time, and occupancy of the rented room does not exceed two (2)
persons.
3. The maximum time limits stated at subsections 2(a)-(c) above are not cumulative. Short term rental of a
residence or a portion of a residence shall not exceed twenty-eight (28) days total in any calendar year, regardless
of whether the residence owner is present in the residence during the term of any rental, and regardless of the
type or types of short term rental use among those described above in subsections 2(a)-(c).
4. Any variance requested for short term rental of a residence or a portion of a residence shall be considered a
use, and not an area, variance, in accordance with Zoning Board of Appeals procedures set forth in Article 21.
J. Solar energy collectors in accordance with the requirements of this Article and the requirements of Article 16.
§ 6.4. Height of buildings.
A. No building or structure in the Residence 2 Zone shall exceed thirty (30) feet in height.
B. The height of a building shall be measured from the lowest point of the existing grade at the building
foundation to the average height between eaves and ridge for pitched roofs and to the highest part of the parapet
for flat roofs.
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C. In cases where the proposed finished grade is higher than the existing grade, the change must be approved by
the Code Enforcement Officer at the time of issuance of the building permit.
D. The height limitations of § 6.4 shall not apply to chimneys, ventilators, skylights, or other necessary features
ordinarily extending above roofs nor to spires of churches or other buildings if such features are in no way used
or usable for living purposes, and these features will not be considered in determining the height of a building.
§ 6.5. Yard regulations.
A. Buildings in the Residence 2 Zone shall be set back from property lines the following minimum dimensions,
said dimensions to be measured at right angles to the property lines:
1. Front Yard – twenty-five (25) feet or the height of the building as calculated in § 6.4, whichever is greater;
2. Side and rear yards – fifteen (15) feet.
B. The front yard in each case shall be measured from the front lot line.
C. For any yard that abuts a public or private street, the front yard requirement shall apply.
D. Yard requirements specified above shall be the same in the case of swimming pools.
E. No automobile parking area shall be permitted in any required front yard, except in the case of a front yard of
a residence housing not more than two (2) families.
§ 6.6. Lot coverage.
A. No building or buildings shall be erected or extended so as to exceed coverage of twelve percent (12%) of the
area of a lot.
B. In computing the lot coverage, the following shall be included:
1. The area of any accessory buildings;
2. Carports, open at the sides and roofed;
3. Unroofed porches or decks, the surface of which is over two (2) feet above the surface of the underlying
ground as finally graded;
4. Areas covered by building eaves extending in excess of three (3) feet.
C. In computing the lot coverage, the following shall not be included:
1. Areas covered by overhanging building eaves of three (3) feet or less;
2. Unroofed swimming pools;
3. Unroofed parking areas.
§ 6.7. Size of lots.
Lots shall have a minimum average width of one hundred twenty-five (125) feet and a minimum average depth
of one hundred fifty (150) feet.
§ 6.8. Frontage on public street.
Each lot shall have a minimum frontage on a public street of seventy-five (75) feet, with the exception of lots in
a cul-de-sac in a subdivision approved by the Planning Board, in which case lots may have such frontage as
shown on the approved subdivision plan.
§ 6.9. Parking.
Parking requirements shall be as set forth in Article 13.
Removal of Invasive Plant Species from Steep Slopes
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§ 10.5. Steep slopes.
A. No area with slopes greater than or equal to twenty-five percent (25%) for a minimum run of thirty (30)
horizontal feet and a minimum area of five hundred (500) square feet shall be disturbed, developed, or
redeveloped, including but not limited to by the placement of impervious surface, the exposure or movement of
soil or bedrock, or the clearing, cutting, or removing of vegetation that could impair the stability of the slope
with the exception of invasive plant species.
Property Maintenance and Brush Piles
§ 14.2. Maintenance of the exterior of lots.
A. The owner of any lot in the Village shall be responsible for maintaining the exterior of the lot free of litter
and all nuisances and hazards to the safety of owners, tenants, occupants, pedestrians and other
persons having access to the lot, and free of unsanitary conditions, and the owner shall promptly remove and
abate any of the foregoing. Hazards shall include but not be limited to the following:
1. Refuse consisting of broken glass, stumps, garbage, trash and debris of any description,excepting brush piles
so long as they are located in the back yard and are not visible from a public street or sidewalk;
§ 10.4. Intermittent streams.
A. A vegetative riparian or streamside buffer shall be required for all development activities that occur in
proximity to intermittent streams with additional considerations for wetlands and steep slopes. The minimum
buffer width for all intermittent streams is twenty (20) feet measured directly perpendicular in a horizontal plane
on either on either side of the top of the stream bank.
B. Should a steep slope equal to or greater than fifteen percent (15%) for a minimum run of thirty (30)
horizontal feet or a streamside wetland exist within the riparian buffer, the entirety of that area will be added to
the measurement of the riparian buffer. Delineation is required for streamside wetlands that have been
previously identified as well as for the areas where streamside wetlands may exist due to the presence of hydric
soils or wetland plant indicators.
C. The following activities are prohibited in the riparian buffer:
1. New construction of buildings, parking areas, or other structures on or after the effective date of this Article,
except fences and walls in compliance with the requirements of Article 14;
2. Storage or placement of any hazardous materials detrimental to public health, safety, or welfare;
3. Sewage systems including drain fields and raised systems;
4. Purposeful introduction of invasive plant species as referenced in the "Regional Invasive Species List"
produced by the Tompkins County Environmental Management Council (last updated in 2009), or in “New York
State Prohibited and Regulated Invasive Plants” (last updated in 2014);
5. Waste storage and disposal including but not limited to disposal and dumping of snow and ice, recyclable
materials, manure, hazardous or noxious chemicals, used automobiles or appliance structures, and other
abandoned materials;
6. Mining or removal of soil, sand and gravel, and quarrying of raw materials;
7. Dredging, deepening, widening, straightening or any such alteration of the beds and banks of natural streams
except where the New York State Department of Environmental Conservation has issued a permit expressly
allowing such activities;
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8. Application of herbicides or pesticides except as follows:
(a) Control of non-native invasive plant species, in accordance with product label instructions and pursuant to
applicable New York State laws and regulations; and
(b) Protection of human or animal safety, in accordance with product label instructions and pursuant to
applicable New York State laws and regulations;
9. Application of phosphorus fertilizer except in accordance with the New York State Environmental
Conservation Law § 17-2103.
D. The following uses or activities are permitted in the riparian buffer:
1. The maintenance or repair of buildings, structures, and parking areas existing at the time of the adoption of
this Article;
2. The replacement, renovation, or restoration of buildings, structures, and parking areas existing at the time of
the adoption of this Article, provided that the following conditions are met:
a. The footprint of the building, structure, or parking area within the buffer is in the same location and has the
same or smaller dimensions; and
b. Best management practices are employed to reduce to the greatest practicable extent adverse impacts on the
buffer area and intermittent stream.
E. The following uses or activities are permitted in the riparian buffer, but only if such uses or activities do not
modify or disturb more than ten percent (10%) of the entire buffer area unless deemed necessary by the Village’s
Planning Board for the protection of human health, utility usage, public infrastructure, or the betterment of the
riparian corridor:
1. Benches or seating;
2. Implementation of educational and scientific research that does not negatively impact the native vegetation;
3. Flood control, stormwater management structures, and stream bank stabilization measures approved by the
Tompkins County Soil and Water Conservation District, Natural Resource Conservation Service, United States
Army Corps of Engineers, or New York State Department of Environmental Conservation;
4. Maintenance and repair of roadways or impervious surfaces existing at the time of the adoption of this Article;
5. Stream crossings necessary to access the property by driveway, transportation route, or utility line which are
designed to minimize negative impacts to the stream and riparian buffer;
6. Public water supply intake or public wastewater outfall structures;
7. Public sewer lines and/or other utility easements;
8. Techniques to remove invasive species;
9. Non-paved recreational trails no wider than ten (10) feet that either provide access to the stream or are part of
a continuous trail system running roughly parallel to the stream;
10. Limited tree cutting, forestry or vegetation management done in accordance with the New York State
Forestry Best Management Practices for Water Quality – BMP Field Guide and in consultation with the Village
Forester. Tree cutting may not compromise the integrity of the stream bank or negatively impact the function of
the riparian buffer. Any tree cutting must retain at a minimum fifty percent (50%) of the tree canopy in the
riparian buffer at all times.
F. In the event the owner of any property located in the Village determines to undertake an activity or
improvement contrary to the requirements of this Section 10.4 for which there is no practicable alternative, or
that such activity or improvement serves a public need where no feasible alternative is available, said owner may
apply to the Village’s Planning Board for site plan review in accordance with the procedures set forth in Article
18.