HomeMy WebLinkAbout11-20-2017 Agenda1
Village of Cayuga Heights
Board of Trustees
Monthly Board Meeting
Marcham Hall
November 20, 2017, 7:00 p.m.
AGENDA
EXHIBIT/ PAGE
1. Privilege of the Floor – 30 minutes - SIGN-UP at 6:45 p.m. unrevised
Privilege of the Floor Guidelines VCH website
2. Public Hearing: a Proposed Local Law to Replace All Zoning Laws and Ordinances
with a Revised/Rewritten Zoning Law
Text of the DRAFT Zoning Law can be found on the Village of Cayuga Heights website
3. Approval of Meeting Minutes: July 17, 2017 2018-045/pgs. 2-7
4. Approval of Meeting Minutes: August 21, 2017 2018-063/pgs. 8-22
6. Approval of Meeting Minutes: October 2, 2017 2018-074/pgs. 23-26
9. Report of Fire Superintendent Tamborelle - submitted report* 2018-077/pg. 27
10. Report of the Mayor
a. NYS Family Leave Option 2018-078/pg. 28-29
b. Highland Road Rebuild Update
c. Cayuga Lake Watershed Intermunicipal Organization Appointment 2018-079/pg. 30
d. Coalition Against Bigger Trucks Letter to Congress 2018-080/pg. 31
e. Floor Refinishing Schedule
11. Report of the Trustees
a. General Code Update
b. Sunset Park
12. Report of Police Chief Steinmetz - submitted reports 2018-081/pgs. 32-34
13. Report of Assistant Superintendent of Public Works Wiese - submitted report 2018-082/pg. 35
Brain Drain Proposal 2018-083/pg. 36
14. Report of Superintendent of Public Works Cross
GHD Consulting Services Contract Amendment No. 4 2018-084/pgs. 37-39
GHD Consulting Services Contract Amendment No. 5 2018-085/pg. 40-41
15. Report of Clerk & Treasurer - submitted report * 2018-086/pgs. 39-41
Real Property Tax Return of Unpaids to Tompkins County 2018-087/pg. 40
16. Report of the Attorney
17. Trustee Discussion of Public Input to Zoning Law
18. Adjournment
All Exhibits and Reports can be found at http://www.Cayuga-Heights.ny.us Agenda, unless otherwise noted
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Minutes VILLAGE OF CAYUGA HEIGHTS Monday, July 17, 2017
Marcham Hall BOARD OF TRUSTEES 7:00 p.m.
MONTHLY MEETING
Present: Mayor Woodard; Trustees Friend, Marshall, McMurry, Robinson; Superintendent of Public Works Cross; Assistant
Superintendent of Public Works Wiese; Fire Superintendent Tamborelle; Police Chief Steinmetz; Clerk & Treasurer Mangione;
Deputy Clerk Walker; Attorney Marcus; Absent: Trustees Salton, Biloski
Call to Order: Mayor Woodard calls the meeting to order at 7:02 p.m.
1. Approval of Meeting Minutes: April 10, 2017 (Exhibit 2018-008)
Resolution #8051
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the April 10, 2017 Board of Trustee
Meeting Minutes as presented in Exhibit 2018-008.
Motion: Trustee Friend
Second: Trustee Marshall
Ayes: Mayor Woodard, Trustees Friend, Marshall, McMurry
Nays: none
Abstentions: Robinson
Motion carried
2. Approval of Meeting Minutes: May 15, 2017
Resolution #8037 not voted on
3. Approval of Meeting Minutes: June 19, 2017
Resolution #8038 not voted on
4. Guest Speaker: Laurie Konwinski, Deputy Director of Catholic Charities serving Tompkins and Tioga Counties
(CCTT), which is celebrating twenty years of service in Tompkins County, is taking the opportunity to visit as many elected
officials as possible. By familiarizing officials with CCTT’s programs they can answer questions from constituents, friends,
and family. Ms. Konwinski clarifies that although CCTT is affiliated with the Diocese of Rochester Catholic community, they
serve everyone, regardless of belief, identity, or color of skin. They are best known for providing emergency financial
assistance. They serve thousands of people a year who are struggling with long and short-term poverty. They help provide
housing, transportation, and medical costs. They provide clothing and daily household supplies. They have a shelter program
for single women who are homeless or need a place to stay. Assistance with signing up for SNAP, formerly known as Food
Stamps, is provided. The family empowerment program helps young dads or stepfathers understand the roles of parenting. The
ten-year’s old Immigrant Services program offers help for individuals on the path to U.S. Citizenship, and can also provide aid
to bring family members to the United States. The U.S. State Department has approved CCTT’s Refugee Resettlement
program. Lastly, they have a Justice in Peace Ministry, which centers on public policy work benefiting low-income people and
immigrants. There is an open house on July 18, 2017 to celebrate 20 years of offering care to the community members of
Tompkins County.
Trustee Friend comments on positive community “buzz” related to the CCTT offering for free legal counsel to immigrants.
Chief Steinmetz suggested CCTT could offer a handout listing their services and contact information. Officers who come in
contact with individuals who might need assistance, could provide them with the handout.
5. Report of Fire Superintendent Tamborelle (Exhibit 2018-039)
The Fire Department had a very busy month with the Yard Sale, Movie Nights, and residents’ basement flooding due to recent
storms.
The old 1998 Chevy pickup is no longer used. Although it passes NYS inspection the CHFD does not consider it safe for some
of the younger, less experienced drivers in the department.
Resolution #8052 (Exhibit 2018-040)
WHEREAS, the Village of Cayuga Heights Fire Department fleet has a 1998 Chevy Responder, VIN# 1GCHK33R9WF041712,
and;
WHEREAS, repair costs on the vehicle have been determined as not cost-effective, and;
WHEREAS, the vehicle does not meet the driver safety standards of the Cayuga Heights Fire Department, and;
WHEREAS, a new replacement vehicle has been ordered and will be delivered this season,
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THEREFORE, BE IT RESOLVED the Village of Cayuga Heights Board of Trustees considers 1998 Chevy Responder, VIN#
1GCHK33R9WF041712, as a surplus vehicle and authorizes its sale.
Motion: Trustee Robinson
Second: Trustee McMurry
Ayes: Mayor Woodard, Trustees Friend, Marshall, McMurry and Robinson
Nays: none
Abstentions: none
Motion carried
Superintendent Tamborelle shares that the Yard Sale net after expenses was around $3500 to $4000.
There were no other questions for Fire Superintendent Tamborelle.
6. Privilege of the Floor (PoF)
Resident Ronald Bors addressed the Board about Friday’s flooding near Texas Lane. He had become concerned when he
checked on the walking path and holes the water had caused. He called Tompkins County dispatch to ask for the Cayuga
Heights’ officer on duty call him. Sgt. Wright called him approximately 45 minutes later. The Sergeant had already put hazard
cones around the damaged area and was reporting back to Mr. Bors. He concluded that it’s one more example of how things
can go, when everything goes right. Sergeant Wright is to be commended.
7. Report of the Mayor (Exhibits 2018-041 through 2018-042)
a. Mayor Woodard explains that the SCLIWC Agreement of Municipal Cooperation (AMC) has been held up due to
Attorney Susan Brock’s (Town of Ithaca) concerns. Attorney Marcus remembers signing off on AMC revisions almost a
year ago. Mayor Woodard confirms that this is the same resolution presented to the Board in January. Exhibit 2018-041
relates to the change to the water rate schedule and not to the AMC.
Resolution #8053
Approval of the Revised Southern Cayuga Lake Intermunicipal Water Commission Agreement and Authorization of the Mayor to
sign as an Act of the Village Board
WHEREAS, the Village entered into an agreement of intermunicipal cooperation with several other municipalities creating the
Southern Cayuga Lake Intermunicipal Water Commission and authorizing the construction by such Commission of the Bolton
Point water treatment plant and related transmission and other facilities, which agreement was restated as of June 5,
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1979 and which agreement has been subsequently amended from time to time (such agreement as so amended being hereinafter
referred to as the “Agreement”); and
WHEREAS, the parties to the Agreement wish to revise the Agreement to streamline and clarify certain sections as well as
incorporate the various amendments made over the years; and
WHEREAS, a copy of the proposed revised Agreement has been submitted to this Board; and
WHEREAS, this Board finds it is in the best interests of the Village and its citizens to affect the proposed revisions; now, therefore,
be it
THEREFORE, BE IT RESOLVED, that the Village Board of the Village of Cayuga Heights hereby determines, pursuant to Part
617 of the Implementing Regulations pertaining to Article 8 of the Environmental Conservation Law (the State Environmental
Quality Review Act [“SEQRA”]), that adoption of said proposed revisions is a Type II action, constituting “routine or continuing
agency administration and management, not including new programs or major reordering of priorities that my affect the environment:
and thus may be processed without further regard to SEQRA; and,
BE IT FURTHER RESOLVED, that the Village Board of the Village of Cayuga Heights hereby adopts the revised Southern
Cayuga Lake Intermunicipal Agreement; and,
BE IT FURTHER RESOLVED, that the Village Mayor sign such revised agreement as the act of the Village and the Village
Board.
Motion: Trustee Friend
Second: Trustee Robinson
Discussion: none
Ayes: Mayor Woodard, Friend, Marshall, McMurry, and Robinson
Nays: none
Abstentions:
Motion carried
The resolution on water rate structure inadvertently included in the Agenda Packet is tabled until the August meeting of the Board.
b. Superintendent Cross received a complaint about 213 Highgate Road, a two-family dwelling. One of the tenants was
receiving/selling wholesale automotive parts from the residence (a depot). The tenant was informed that using a residence
as a depot constitutes a zoning violation. He agrees to halt sales from the property. The tenant asked if parking his
personal vehicle (pickup truck) which has the name of the business on it, is permitted on the property. He has been
informed that he can park his vehicle in the residence’s driveway. Trustee Marshall has not observed any reduction in
activity or traffic since Superintendent Cross visited the residence. Mayor Woodard suggests additional communication
with the tenant advising him of the Village’s expectations and informing him that a fine of $100 per day can be enjoined.
c. Mayor Woodard explains sewer billing from the Village of Cayuga Heights to other municipalities is based on a minimum
of 10,000 gallons of water consumption per sewer unit. All municipalities including Cayuga Heights set the number of
water and sewer units to be the same, except for the Village of Lansing. This is most apparent with multiple housing units.
Properties with multiple units have been underbilled for several years. The Town of Ithaca and Town of Lansing have
agreed to pay the difference in calculated billing using the 10,000 minimum since the beginning of the calendar year.. The
Village of Lansing has not confirmed whether or not it will pay the difference.
Bolton Point was not providing enough information to allow one to observe the discrepancy in the number of sewer units
to the number of water units in the Village of Lansing.
d. The six-municipal waste water agreement, signed in 2003, was developed so the City/Town of Ithaca plant and the
Village plant would plan to have enough capacity to cover a greater service area. Both plants have issues with infiltration
and inflow (I and I); all are looking to reduce I and I and are discussing solutions. Heavy rain events cause problems for
both plants. In the future, Lansing’s growth could cause more dry flow, meaning wastewater produced with no added
stormwater, than the Village plant could handle on its own. One potential solution to this future shortfall is to build a
connector line between the plants. Upgrades to one or both plants are also under consideration. In order to estimate
relative cost, T.G. Miller has been asked to prepare a proposal providing an estimated cost to build the connector line
between the plants.
Trustee Robinson leaves the meeting at 8:03 p.m.
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8. Report of the Trustees:
Trustee McMurry addresses the debriefing session in which she participated, relating to the DOT Transportation Alternatives
Program (TAP) Safe Routes to School grant. She is encouraged by the positive comments about the grant application. The
DOT representatives encourage the Village to try again when additional grant monies become available. Some wording in the
Lake View Cemetery Right of Way Agreement caused concern. It is recommended that the Agreement state that it will remain
in effect for at least five (5) years once monies are received. Lengthening the hours that the cemetery is open to cover
afterschool activities, ideally 24-hour access is advised. In practice, the cemetery is open 24 hours a day. These changes should
strengthen a future grant application. Chief Steinmetz suggests lighting might be needed since it can be very dark for walking.
Liability still falls on the cemetery if a pedestrian should be injured. The changes will be discussed with the Lake View
Cemetery Board. Attorney Marcus will draft the recommended changes and forward the document to Trustee McMurry. A
new grant application may be able to be submitted as early as later this year.
Trustee Friend reminds the Board that as was presented during the June meeting, a qualifying benchmark of the NYS Climate
Smart Communities Pledge is adoption of the New York State Unified Solar Permit (USP). T he New York State Energy
Research and Development Authority, known as NYSERDA has developed a Unified Solar Permit which local governments
can adopt by resolution. The USP is recommended to reduce costs and delays for solar projects in a jurisdiction.
Superintendent Cross has been aware of the USP process from the state for about five years. A village application process is
already in place however, some municipalities do not and the state has established a method for those who need one. Funding
is available for those who pass a resolution to adopt the Unified Solar Application. Superintendent Cross is committed to using
the USP in order for the Village to receive grant funds and to further the Village’s efforts to become a Climate Smart
Community.
Trustee Robinson rejoins the meeting at 8:20 p.m.
Resolution #8054 (Exhibit 2018-042)
RESOLUTION TO ADOPT THE NEW YORK STATE SOLAR PERMIT PROCESS
WHEREAS, the New York State Energy Research and Development Authority (“NYSERDA”), together with the New York
Power Authority (“NYPA”) and City University of New York (“CUNY”), developed a New York State Unified Solar Permit that
reduces the cost for solar projects by streamlining municipal permitting processes, and;
WHEREAS, municipalities across the state that adopt the New York State Unified Solar Permit are eligible to receive between
$2,500 and $5,000 depending on population size through the New York State Cleaner, Greener Communities Program, and;
WHEREAS, the Village of Cayuga Heights wants to promote the streamlining of the application process for small-scale
photovoltaic system installations by adopting the New York State Unified Solar Permit application form and implementing the new
procedures;
NOW THEREFORE, BE IT RESOLVED that the Village of Cayuga Heights adopts the New York State Unified Solar Permit
and the document titled "Understanding Solar PV Permitting and Inspecting in New York State;" and
IT IS FURTHER RESOLVED that the Village of Cayuga Heights Code Enforcement Officer is hereby directed to use the New
York State Unified Solar Permit application form and procedures in issuance of building permits for the installation of small-scale
solar photovoltaic systems; and
IT IS FURTHER RESOLVED that the fee for solar installations is set by resolution of the Village of Cayuga Heights Board.
Motion: Trustee McMurry
Second: Trustee Marshall
Ayes: Mayor Woodard, Trustees Friend, Marshall, McMurry, and Robinson,
Nays and Abstentions: none
Motion carried
e. Review of the Following Topics Contained in the Revised Zoning Ordinance:
Article 16. Administration and Enforcement, Article 17. Site Plan Review, Article 18. Subdivisions, Article 19. Special
Use Permits and Article 20. Zoning Board of Appeals
Compared to other sections, the framework of these provisions is drawn most closely from NYS State law. The
requirements of these sections are not creative or unique to the Village. A notable addition to current zoning is a
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provision for the Special Use Permit process. The Zoning Review Committee (ZRC) recognized the need for a Special
Use Permitting process that would be simpler than Site Plan Review for instances when a change of use that would not
trigger a full Site Plan Review. Current zoning calls for special uses, such as restaurants and gas stations to be presented
to the Board of Trustees. The Planning Board will now hear requests for a Special Use Permit. Both Site Plan Review
and Special Use Permitting require SEQR and potentially a Public Hearing. ZRC Chair Cowett lists the sections to
which Special Use permitting applies. (The sections mentioned by Mr. Cowett have been renumbered since the July 17,
2017 meeting. In the DRAFT dated October 16, 2017, they are now numbered: § 5.2.K, §6.2.4, and § 7.3). This process
allows for greater scrutiny than was previously recognized. The Planning Board can deliberate the impact of what is
being proposed e.g. it can take compatibility with the nature of the neighborhood into consideration. A Special Use
permit is concerned with occupancy, not the physical nature of the property.
Mayor Woodard asks about fines and penalties. Superintendent Cross states that there has only been one case
prosecuted in twenty-three years. He believes there has nearly always been compliance with zoning issues once they
have been addressed with the home owner. As Zoning Officer, he can issue a violation. The property owner would
appear before the Village Justice; the decision to levy a fine or dismiss the violation if the property condition has been
remedied remains with the Justice. Mayor Woodard suggests that language in the Zoning laws needs to allow for fines.
Trustee Friend wonders, for what period of time does a site plan approval stay in effect? Trustee McMurry and Chair
Cowett concur that the approval expires if it not used; the related language is within the Sub-division section. Further
discussion leads to the conclusion that once the Planning Board authorizes a site plan, it does not expire unless the
proposed construction changes considerably. Superintendent Cross states that a building permit does expire in a year. A
reapplication for a permit is permissible in that case.
Trustee Friend asked for a definition of the Complete Streets Concept. Chair Cowett will add it in.
Mayor Woodard asks if lot shape formulas are used, Chair Cowett confirms that yes, although the formulas are
complex, they are used. The Board discusses the mayoral authority to nominate and/or ask for resignation of Planning
and Zoning Board members.
Chair Cowett suggests adding language to the section on maximum driveway grades in the article for off-
street parking. Restrictions should apply only to the commercial zone and multiple housing units, not residential.
Trustee Marshall asks whether a Flag Lot is correctly worded and if they are discouraged. The Planning Board and
Zoning Board have authority to determine a variance and apply conditions if necessary.
8. Report of Police Chief Steinmetz (Exhibits 2018-043 a, b, c)
Chief Steinmetz is asked to explain Obstruction of Governmental Administration as an additional charge when an individual
refuses to comply with an officer’s directions. The instance which occurred during June involved an individual who claimed
he was from a sovereign nation and does not recognize US laws. This differs from Resisting Arrest which requires the act of
pulling away from an officer.
The LESS (Law Enforcement Shared Services) initial draft is available for review by Village officials only.
Chief Steinmetz would like guidance on hiring a part-time individual without open interviews. He has a qualified individual
who he would like to offer a part-time position. County Personnel confirms that there is no need to have open interviews.
Attorney Marcus does not recall any Village policy which would preclude hiring in this instance.
9. Report of Assistant Superintendent of Public Works Wiese
The Village Hall brick walkway was completed with a few small issues. Rain runoff from the roof is washing the sand away.
The worst damage from Friday’s rain storm was to North Triphammer Road, the sidewalk next to the Kendal bus stop was
washed out. There were also a few brief road closures.
The DPW is sweeping debris and stones off roadways and sidewalks. Knotweed prevention testing is taking place, Chair
Cowett and DPW are trying different ways to eradicate the plant.
10. Report of Superintendent of Public Works Cross
Superintendent Cross reports that GHD is sending five engineers, starting on August 1, 2017, to perform a complete WWTP
evaluation. Summer Intern W. Sigel will manage a manhole mapping program with use of a new iPad. Superintendent Cross
informed the Board that he has received a few complaints from residents this month, One is about a short-term rental parking
& traffic issue. The other is a complaint about a home-based computer business in a resident’s garage. The ZBA will hear a
few cases this month; the Brian Warren subdivision and request for a change to a condition placed on the 903 Hanshaw
Cayuga Medical Center Project. The residents of 914 Highland Road have hired an attorney to attempt to negotiate a
compromise on their fence removal due to a perceived roadway encroachment onto their property. Superintendent Cross is
waiting for a quote for a new gutter system for Village Hall.
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11. Report of the Clerk & Treasurer - Submitted reports (Exhibits 2018-044 a, b)
The Fire Truck BAN Balance is $233,000 and not $230,000. The Village will finance the remaining $168,000. Tompkins
Financial will finalize the paperwork before the due date of July 27, 2017.
Resolution #8055
BE IT RESOLVED THAT: Abstract #02 for FYE2018 consisting of TA vouchers 7-14 in the amount of $16,027.08 and
Consolidated Fund vouchers 22-103 in the amount of $195,070.89 is approved and the Treasurer is instructed to make payments
thereon.
Motion: Trustee Robinson
Second: Trustee Marshall
Discussion: none
Ayes: Mayor Woodard, Trustees Friend, Marshall, McMurry, Robinson
Nays & Abstentions: none
Motion carried
13. Report of the Attorney
There are no questions for Attorney Marcus.
14. Executive Session
Resolution #8056
WHEREAS, The NYS Open Meeting Law §105 prescribes matters for which a public body may conduct an executive session;
and,
WHEREAS, Upon a majority vote of its total membership, taken in an open meeting pursuant to a motion identifying the
general area or areas of the subject or subjects to be considered; and,
WHEREAS, The conduct an executive session for these enumerated purposes only, provided, however, that no action by
formal vote shall be taken to appropriate public moneys:
THEREFORE, BE IT RESOLVED THAT, An Executive Session of the Village of Cayuga Heights Board of Trustees is
conducted for the purposes of subsection (d) discussions regarding proposed, pending or current litigation; (f) the medical,
financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment,
promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation.
Motion: Trustee Robinson
Second: Trustee Marshall
Ayes: Mayor Woodard; Trustees Friend, Marshall, McMurry, Robinson
Nays and Abstentions: none
Motion carried
Resolution #8057
BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees ends Executive Session and returns to an open
meeting.
Motion: Trustee Friend
Second: Trustee McMurry
Ayes: Mayor Woodard; Trustees Marshall, Robinson, Friend and McMurry
Nays and Abstentions: none
Motion carried
15. Adjournment
Mayor Woodard adjourns the meeting at 10:10 p.m.
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Minutes VILLAGE OF CAYUGA HEIGHTS Monday, August 21, 2017
Marcham Hall BOARD OF TRUSTEES 7:00 p.m.
MONTHLY MEETING
Present: Mayor Woodard; Trustees: Biloski, Friend, McMurry, Marshall, Robinson, and Salton; Fire Superintendent Tamborelle;
Superintendent of Public Works Cross; Assistant Superintendent of Public Works Wiese; Clerk & Treasurer Mangione; Deputy
Clerk Walker; Attorney Marcus; Historian Szekely; Planning Board Chair: Fred Cowett.
Absent: Police Chief Steinmetz
Call to Order: Mayor Woodard calls the meeting to order at 7:03 p.m.
4. Approval of Meeting Minutes: April 17, 2017 (Exhibit 2018-019)
Resolution #8061
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the April 17, 2017 Board of Trustee
Meeting Minutes as presented in Exhibit 2018-019.
Motion: Trustee Friend
Second: Trustee Robinson
Ayes: Mayor Woodard, Trustees Friend, McMurry, Marshall, Robinson, and Salton
Nays: none
Abstentions: Biloski
Motion carried
2., 3., 4. May 15, June 19, July 17, 2017 Meeting Minutes not yet transcribed; meeting recordings and notes are available in
the Clerk’s office.
5. Approval of Meeting Minutes: August 4, 2017 (Exhibit 2018-046)
Resolution #8062
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the August 4, 2017 Board of Trustee
Meeting Minutes as presented in Exhibit 2018-046.
Motion: Trustee Salton
Second: Trustee McMurry
Ayes: Mayor Woodard, Biloski, Friend, McMurry, Marshall, Robinson, and Salton
Nays: none
Abstentions: none
Motion carried
6. August 11, 2017 Meeting Minutes Meeting Minutes not yet transcribed; meeting recordings and notes are available in
the Clerk’s office.
7. Report of Fire Superintendent Tamborelle (Exhibit 2018-050a, b)
There are no questions or comments on the Fire Superintendent’s report.
The heavy storms that blew through the Village kept the firefighters busy. A downed tree on Highland caused a fire when it hit
a powerline. Cayuga Heights Police were at the scene redirecting traffic. NYSEG arrived and restored service.
Recruiting for the Fall Training Class has started; there is a planned session for candidates on September 21 st at 7:00 p.m.
The new Chevy Tahoe is in. It will be a helpful addition to the fire department fleet.
Excavation on the retaining wall at 825 Hanshaw Road is being performed by the DPW. The back-entrance stairs are also in
need of repair. The Sorenson’s are moving at the end of August after two years of residence at 825. First Lieutenant Devin
Savoy has been approved as the next tenant by the CH Fire Council. It is customary for the Board of Trustees to approve the
new renter. Mayor Woodard tables the resolution until later in the meeting.
8. Public Hearing: Proposed Local Law 2017-B to Reestablish and Modify the Method for Calculation of Sewer Rents is
Scheduled to begin at 7:30 p.m. Other Agenda items are addressed until that time.
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9. Privilege of the Floor (PoF) (copy of the PoF sign-in sheet appears on page 2 of this document)
Ms. Nina Kohn describes how important rental income is to some homeowners. Limiting short-term rentals to owner occupied
dwellings is suggested as a way to reassure those who are concerned. Ms. Kohn asks that a way to permit short-term rentals be
included in the revised Zoning Ordinance.
Mr. Jeff Milder speaks in favor of short-term rentals. He suggests flexibility in rental regulations, such as limiting short-term
rentals to owner occupied homes or allowing rentals over one (1) week but under a month in duration.
Ms. Hickory Lee voices her support for short-term rentals.
Privilege of the Floor is closed.
10. Report of the Mayor (Exhibits 2018-051 through 2018-053)
a. Resignation of Patricia Longoria as Deputy Historian: Mayor Woodard recognizes Village Historian Bea Szekely,
who informs the Board that Pat Longoria has resigned as Deputy Historian. Ms. Longoria devoted much skill, time, and
effort to capturing historical data for the enlightenment and enjoyment of current and future history enthusiasts.
Recognition of Patricia Longoria’s Service to the Village of Cayuga Heights
Resolution #8063
IN APPRECIATION FOR OUTSTANDING PUBLIC SERVICE BY PATRICIA LONGORIA
WHEREAS, Patricia Longoria served the Village of Cayuga Heights as a local history researcher in the year 2015 and as Deputy
Historian from April 2016 to July 2017, providing the Village with enormous contributions of historical research, paper and web-
based publications, records management, and public outreach and,
WHEREAS Patricia Longoria has maintained a standard of excellence in the quality of everything she has done whether, for
example, working with the Public Works Department to place donated map cabinets in the jury room; working the Village Historic
Preservationists to update The Cayuga Heights History Project website; working with the Village Historian to prepare
presentations and publications such as a recent one on “Cayuga Heights and Sunset Park,” or whether working by herself during
countless hours of research and,
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WHEREAS Patricia Longoria has engaged in outreach within the Village, for example, by a presentation made to a fourth-grade
class the Cayuga Heights Elementary School, by offering a workshop on deed research for local house historians, and by
conducting oral history interviews and compiling information about architects and builders in various Village neighborhoods and,
WHEREAS Patricia Longoria has represented the Village with the Historian and Historic Preservationists in activities of area
municipal historians coordinated by the County Historian, served as a docent for Historic Ithaca annual old house tours,
served as initial coordinator for the Tompkins County Names on the Land project, attended a regional and an annual meeting of the
Association of Public Historians of New York State, input historical census data for The History Center in Tompkins
County’s HistoryForge data mapping project, and contributed to the successful application for the American Association for State
and Local History Leadership in History award received by The Cayuga Heights History Project in 2016 and,
NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees does hereby commend Patricia Longoria for dedication
and outstanding public service given to the Cayuga Heights community.
Motion: Trustee McMurry
Second: Trustee Friend
Ayes: Mayor Woodard, Biloski, Friend, McMurry, Marshall, Robinson, and Salton
Nays: none
Abstentions: none
Motion carried
b. Resignation of Michael Pinnisi as a Member of the Zoning Board of Appeals (ZBA)
c. Appointment of Michael Pinnisi as an Alternate on the ZBA
Due to his inability to attend at least 65% of ZBA meetings as is required, Michael Pinnisi has offered his resignation as a
member. Mayor Woodard appoints him as an alternate. Jack Young, ZBA Chair, is aware of all proposed changes to
ZBA membership.
Resolution #8064
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees accepts Michael Pinnisi’s resignation as a
member of the Zoning Board of Appeals and approves Mayor Woodard’s appointment of him as an alternate on the Zoning
Board of Appeals.
Motion: Trustee Robinson
Second: Trustee Salton
Ayes: Mayor Woodard, Biloski, Friend, McMurry, Marshall, Robinson, and Salton
Nays: none
Abstentions: none
Motion carried
d. Appointment of Lucy Staley as a Member of the Zoning Board of Appeals for the remainder of Kirk Sigel’s Term
Mayor Woodard appoints Lucy Staley to as a Member of the Zoning Board of Appeals for the remainder of Kirk Sigel’s
(Michael Pinnisi’s) term
Resolution #8065
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Mayor Woodard’s appointment of Lucy
Staley as a Member of the Zoning Board of Appeals for the remainder of Kirk Sigel’s (Michael Pinnisi’s) term
Motion: Trustee Robinson
Second: Trustee Friend
Ayes: Mayor Woodard, Biloski, Friend, McMurry, Marshall, Robinson, and Salton
Nays: none
Abstentions: none
Motion carried
e. Paid Family Leave
Starting January 1, 2018, the New York State Paid Family Leave Program will provide New Yorkers job-protected, paid
leave to bond with a new child, care for a loved one with a serious health condition or to help relieve family pressures
when someone is called to active military service. The Family Leave Program will be financed by
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employee payroll deductions. Municipal employers have the option of participation in the program. Before a decision is
made, additional information will be gathered.
8. Public Hearing: Proposed Local Law 2017-B to Reestablish and Modify the Method for Calculation of Sewer Rents
(Exhibit 2018-047)
Mayor Woodard opens the Public Hearing at 7:31 p.m. and briefly explains why clarifying language is necessary. Prior to
2012, sewer was billed annually by unit.
Starting in January 2012, sewer began to be billed based on water consumption. Bolton Point began preparing residents’ sewer
bills with the quarterly water bills. Cayuga Heights prepares invoices quarterly for other municipalities whose property
owners’ structures are connected to the Village’s Wastewater Treatment Plant. It is confusion, caused by Local Law wording
changes, on the part of another municipality that makes modification necessary.
Historian Szekely adds some information about early decisions made in the Village regarding sewers. Four days before the
stock market crash in 1929, the Village decided to build underground sewer pipes. To finance the construction, a $30,000 bond
was issued. The Village was able to pay off the bond issue within the next six to seven years, which was quite a feat during the
prevailing economy of the times.
The Public Hearing is closed at 7:34 p.m. when no speakers come forward.
Report of the Mayor continues.
h. SCLIWC Resolution to Set Water Rate Schedule
There was no rate increase for 2017; this proposed rate is approximately 2%. Fixed costs comprise 75% of the SCLIWC
budget.
Resolution #8066
SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION
BOLTON POINT WATER SYSTEM
AGREEMENT TO CHANGE WATER RATE SCHEDULE
THIS AGREEMENT to change Water Rate Schedule is made as of the 1st day of January, 2018, between the TOWN BOARD OF
THE TOWN OF DRYDEN, Tompkins County, New York, on its own behalf and on behalf of all water districts in the TOWN OF
DRYDEN served by the Southern Cayuga Lake Intermunicipal Water Commission, (hereafter referred to as “Dryden”), the TOWN
BOARD OF THE TOWN OF ITHACA, Tompkins County, New York (hereinafter referred to as “Ithaca”), the TOWN BOARD
OF THE TOWN OF LANSING, Tompkins County, New York, on its own behalf and on behalf of the Town of Lansing
Consolidated Water District and the Town of Lansing Consolidated Water District Extension #1 & #2 (the Town of Lansing and
such districts are hereinafter collectively referred to as “Lansing Town”), VILLAGE OF LANSING, on its own behalf and as
successor to LANSING WATER DISTRICT 1, Tompkins County, New York, (hereinafter referred to as “Lansing Village”), and
VILLAGE OF CAYUGA HEIGHTS, Tompkins County, New York, (herein after referred to as “Cayuga Heights”), all of the
parties hereto sometimes collectively or individually referred to hereinafter as “Municipalities” or “Municipality”,
WITNESSETH:
WHEREAS, the above named municipalities have entered into an amended, supplemental, restated and consolidated agreement of
municipal cooperation for construction, financing and operation of an intermunicipal water supply and transmission system dated
as of June 5, 1979 as the same has been amended from time to time (the “Agreement”); and
WHEREAS, pursuant to the Agreement each municipality agreed to pay to the Southern Cayuga Lake Intermunicipal Water
Commission (hereinafter referred to as “Commission”), water revenues based upon, in part, a water rate schedule annexed as
Exhibit I of Schedule A to the Agreement; and
WHEREAS, based on changes in costs, the Commission believes it is advisable to adopt a new water rate schedule in the form
annexed to this modification agreement; and
WHEREAS, Schedule A of the Agreement provides that the water rate schedule may not be changed by the Commission without
the written agreement to such change of all the parties; and
WHEREAS, Exhibit I of Schedule A to the Agreement has been amended from time to time since the initial date of the
Agreement; and
WHEREAS, the parties believe it is necessary to amend Exhibit I of Schedule A further; and
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EXHIBIT 2018-063 page 5 of 15
WHEREAS, the parties are willing to agree to such change;
NOW, THEREFORE, in consideration of the premises and the mutual undertakings of the parties pursuant to the Agreement, the
parties hereby agree that Exhibit I of Schedule A annexed to the Agreement be amended effective January 1, 2018 to read as set
forth on the Exhibit I annexed hereto, and such exhibit is adopted as Exhibit I, the water rate schedule, for all purposes under the
Agreement.
This modification agreement may be executed in multiple counterparts which, when taken together, shall constitute a complete
document even though each of the counterparts may not bear the signatures of all of the parties.
IN WITNESS WHEREOF, the parties have executed this agreement to become effective as of the day and year set forth above.
EXHIBIT I
SCLIWC - BOLTON POINT WATER SYSTEM
2018 WATER RATE SCHEDULE
EFFECTIVE JANUARY 1, 2018
RATE STRUCTURE:
The flat rate charge per 1,000 gallons shall be non-fluctuating and equal to four dollars and fifty three cents ($4.53). This
rate is equal to three dollars and thirty nine cents ($3.39) per 100 cubic feet. The foregoing rate will be the rate charged
for all regular quarterly bills sent after January 1, 2018. Actual or base consumption may occur prior to January 1, 2018.
MINIMUM BASE CHARGES:
Notwithstanding the foregoing rate structure, the following minimum base charges shall be applicable to the meter size
indicated below, for regular quarterly bills sent after January 1, 2018. The table below shows the amount of water
consumption that is permitted before the minimum base charge would be exceeded:
BASE MINIMUM BASE
METER SIZE CONSUMPTION CHARGE
(INCHES) (GALLONS) (DOLLARS)
3/4 10,000 45.30
1 30,000 135.90
1-1/2 45,000 203.85
2 90,000 407.70
3 140,000 634.20
4 200,000 906.00
≥6 350,000 1,585.50
Multiple Housing and mobile home parks of over two dwelling units, using a master meter, will be computed as follows:
The quarterly master meter reading will be divided by the number of dwelling units and the water charge will be figured
on this number as if the unit was individually metered. The water charge will then be multiplied by the number of units
on the master meter and this will be the billing rendered. If the calculation of the water consumed per dwelling unit is less
than the allowable consumption for a three-quarter inch meter, then the billing will be calculated by multiplying the
number of units on the master meter times the minimum base charge for a three-quarter inch meter (e.g., if there were 20
dwelling units on the master meter, and total water consumption shown by the master meter was 100,000 gallons, the
Commission billing would be $906.00 (20 units times $45.30) rather than $453.00 (100,000 gallons at $4.53/1000
gallons))
An annual charge for each fire protection main serving a fire suppression system will be billed along with the first
quarterly water bill of the calendar year.
Motion: Trustee Friend
Second: Trustee Biloski
Ayes: Mayor Woodard, Biloski, Friend, McMurry, Marshall, Robinson, and Salton
Nays: none
Abstentions: none
Motion carried
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f. SCLIWC Resolution to set Water Rate Billing Structure
This agreement reduces the quarterly minimum consumption from 10,000 gallons to 5,000 gallons. This change has been
discussed for several years and encourages water usage reduction. In order to keep the change in minimum consumption,
revenue neutral, the following rate changes are necessary. Village users will experience the effect of the change on their
February 2018 water and sewer bills. The majority of residential users will see a reduction in their water cost.
Resolution #8067
SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION
BOLTON POINT WATER SYSTEM
AGREEMENT TO CHANGE WATER RATE BILLING STRUCTURE
THIS AGREEMENT to change Water Rate Billing Structure is made as of the 1st day of January, 2018, between the TOWN
BOARD OF THE TOWN OF DRYDEN, Tompkins County, New York, on its own behalf and on behalf of all water districts in
the TOWN OF DRYDEN, (hereafter referred to as “Dryden”), the TOWN BOARD OF THE TOWN OF ITHACA, Tompkins
County, New York (hereinafter referred to as “Ithaca”), the TOWN BOARD OF THE TOWN OF LANSING, Tompkins County,
New York, on its own behalf and on behalf of the Town of Lansing Consolidated Water District and the Town of Lansing
Consolidated Water District Extension #1 & #2 (the Town of Lansing and such districts are hereinafter collectively referred to as
“Lansing Town”), VILLAGE OF LANSING, on its own behalf and as successor to LANSING WATER DISTRICT 1, Tompkins
County, New York, (hereinafter referred to as “Lansing Village”), and VILLAGE OF CAYUGA HEIGHTS, Tompkins County,
New York, (herein after referred to as “Cayuga Heights”), all served by the Southern Cayuga Lake Intermunicipal Water
Commission, all of the parties hereto sometimes collectively or individually referred to hereinafter as “Municipalities” or
“Municipality”,
WITNESSETH:
WHEREAS, the above named municipalities have entered into an amended, supplemental, restated and consolidated agreement of
municipal cooperation for construction, financing and operation of an intermunicipal water supply and transmission system dated
as of June 5, 1979 as the same has been amended from time to time (the “Agreement”); and
WHEREAS, pursuant to the Agreement each municipality agreed to pay to the Southern Cayuga Lake Intermunicipal Water
Commission (hereinafter referred to as “Commission”), water revenues based upon, in part, a water rate billing structure based on a
10,000 gallon minimum; and
WHEREAS, the Commission believes it is advisable to adopt a new water rate billing structure based on a 5,000 gallon minimum;
and
NOW, THEREFORE, in consideration of the premises and the mutual undertakings of the parties pursuant to the Agreement, the
parties hereby agree to amend the Agreement effective January 1, 2018.
This modification agreement may be executed in multiple counterparts which, when taken together, shall constitute a complete
document even though each of the counterparts may not bear the signatures of all of the parties.
IN WITNESS WHEREOF, the parties have executed this agreement to become effective as of the day and year set forth above.
SCLIWC - BOLTON POINT WATER SYSTEM
2018 WATER RATE BILLING STRUCTURE
EFFECTIVE JANUARY 1, 2018
MINIMUM BASE CHARGES:
The flat rate charge per 1,000 gallons shall be non-fluctuating and equal to four dollars and ninety six cents ($4.96). The foregoing
rate will be the rate charged for all regular quarterly bills sent after January 1, 2018. Actual or base consumption may occur prior
to January 1, 2018. The following minimum base charges shall be applicable to the meter size indicated below, for regular
quarterly bills sent after January 1, 2018. The table below shows the amount of water consumption that is permitted before the
minimum base charge would be exceeded:
BASE MINIMUM
METER SIZE CONSUMPTION BASE CHARGE
(INCHES) (GALLONS) (DOLLARS)
3/4 5,000 24.80
1 15,000 74.40
1-1/2 22,500 111.60
2 45,000 223.20
3 70,000 347.20
4 100,000 496.00
≥6 175,000 868.00
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EXHIBIT 2018-063 page 7 of 15
Multiple Housing and mobile home parks of over two dwelling units, using a master meter, will be computed as follows: The
quarterly master meter reading will be divided by the number of dwelling units and the water charge will be figured on this number
as if the unit was individually metered. The water charge will then be multiplied by the number of units on the
master meter and this will be the billing rendered. If the calculation of the water consumed per dwelling unit is less than the
allowable consumption for a three-quarter inch meter, then the billing will be calculated by multiplying the number of units on the
master meter times the minimum base charge for a three-quarter inch meter (e.g. if there were 20 dwelling units on the master
meter, and total water consumption shown by the master meter was 50,000 gallons, the Commission billing would be $496.00 (20
units times $24.80) rather than $248.00 (50,000 gallons at $4.96/1000 gallons)).
Motion: Trustee Biloski
Second: Trustee Marshall
Ayes: Mayor Woodard, Biloski, Friend, McMurry, Marshall, Robinson, and Salton
Nays: none
Abstentions: none
Motion carried
f. Proposed Local Law 2017-B to Reestablish and Modify the Method for Calculation of Sewer Rents (Exhibit
2018-047)
Resolution #8068
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BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Proposed Local Law 2017-B to
Reestablish and Modify the Method for Calculation of Sewer Rents (Exhibit 2018-047)
Motion: Trustee Salton
Second: Trustee Robinson
Discussion: Attorney Marcus advises the Board that as a SEQR Type II Action, listed in Section 617.5.c, there is no requirement to
prepare a determination of significance. The action is a combination of list items (20) routine or continuing agency administration
and management, not including new programs or major reordering of priorities that may affect the environment and (27) adoption
of regulations, policies, procedures and local legislative decisions in connection with any action on this list.
Ayes: Mayor Woodard, Biloski, Friend, McMurry, Marshall, Robinson, and Salton
Nays: none
Abstentions: none
Motion carried
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EXHIBIT 2018-063 page 13 of 15
i. Future Management of the Wastewater Treatment Plant (WWTP)
Mayor Woodard, Trustee Robinson, and Supt. Cross update the Board regarding future management of the WWTP.
During their meeting with Jerry Smith’s widow and John McGraff, concern was expressed regarding Yaws’ ability to
continue without Mr. Smith, meet DEC regulation compliance, and satisfy the level of communication that is necessary
moving forward. The Yaws Environmental contract with the Village is in an automatic renewal state. The Village is the
largest of Yaws’ customers. Trustee Salton suggests that having a Village employee on site at the WWTP every day might
be beneficial. That employee would need to be a high-level employee with wastewater treatment experience and licensing.
Four potential options for future management are proposed by Mayor Woodard: Have the Town of Ithaca manage the
plant (they have offered); Staff the plant with Cayuga Heights employees; continue with Yaws; or contract with another
company to perform plant management.
An additional monthly meeting of the Public Works Committee will be held specifically to discuss the WWTP. The
regular meeting is already very long and does not provide adequate time for discussion concerning the WWTP.
GHD consultants are regularly on-site at the WWTP gathering data for ongoing projects for the Village. Management
performance is not a metric which is currently under review by GHD.
Yaw’s current operators have been instructed to report all maintenance issues allowing Village leaders to make “repair or
replace” equipment decisions. In the past, Yaws repaired equipment repeatedly in an attempt to save the Village money.
This has led to a situation that the DEC finds questionable, with equipment on the verge of failure. The additional focus
on the WWTP should yield different and improved results.
11. Reports of the Trustees:
Trustee McMurry announces that changes to the right-of way agreement with Lakeview Cemetery suggested by the NYS DOT
were passed by the Lakeview Cemetery Board. Attorney Marcus incorporated the changes into the agreement and is satisfied
with it.
Resolution #8069
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Mayor Woodard to sign
the revised Lakeview Cemetery Right-of-Way Agreement. (Exhibit 2018-054)
Motion: Trustee Salton
Second: Trustee Marshall
Ayes: Mayor Woodard, Biloski, Friend, McMurry, Marshall, Robinson, and Salton
Nays: none
Abstentions: none
Motion carried
Trustee McMurry reports that a meeting of the Bike-Ped Committee was held to discuss maintenance of Sunset Park. The
steep hillside presents a maintenance challenge. It is proposed that a four-foot-wide diagonal path could be cut to provide
safer access for public works. The DPW will try this after frost when the number of ticks is reduced. It is approximately
70’ across the slope. It is noted that in 1928 there was a path down the hillside. A switch-back on the path may be helpful
to reduce the slope’s steepness. There are existing deed restrictions which specify what is allowed on the property. The
Committee will meet again once the restrictions are known.
An example of a program from a Village that had held a “Show” celebrating all manner of fun competitions among its
residents, similar to a municipal fair. Some examples are: largest pumpkin, prettiest garden, or feats of strength. The
program will be kept in the Clerk’s office so that anyone interested can access it there.
Trustee Friend is pleased to convey that the Unified Solar Permit application has been accepted by NYSERDA. The grant
of $2,500 will be remitted to the Village. There is not enough information available to the Board for a determination
concerning changes to Street Lighting for energy efficiency and cost savings.
Trustee Salton is the Village’s representative on the Executive Committee and the Audit and Finance Committee of the
Greater Tompkins County Intermunicipal Health Insurance Consortium. He reports that the 2018 premium increase will
be 4%.
12. Report of Police Chief Steinmetz (Exhibits 2018-055a, b, c)
Chief Steinmetz is not in attendance, his monthly reports are contained in the Agenda packet.
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EXHIBIT 2018-063 page 14 of 15
13. Report of Assistant Superintendent of Public Works (ASPW) Wiese (Exhibits 2018-056)
Temporary signs have been placed at Sunset Park. ASPW Wiese presents examples of permanent signage for the Board’s
selection. It is agreed that signs with both a graphic and worded component are preferred.
Two heavy rain events during July caused damage throughout the Village. Roadside washouts required road closures; they are
very time consuming to repair. Damage on North Triphammer was the most severe.
The DPW worked with the FD on the downed tree on Highland.
Brush pick-up has become problematic. Residents are not observing the rules in terms of the length and diameter of branches
that will be removed from the roadside. Snarled piles of branches slow down the crew. It is often difficult to clear all the brush
during the full day scheduled for the effort. An attempt to improve communication about brush pick-up with residents through
use of the eNewsBlast and the website are planned.
The Village has a camera for checking sewer lines for blockages. It is useful on smaller lines. The owner/operator of Brain
Drain has been brought in to video the lower section of Hanshaw Road where there are concerns. The equipment owned by
Brain Drain is sophisticated; it provides a GPS location of identified problems. Consideration is given to the suggestion to
have Brain Drain video all or sections of the Village sewer lines periodically. Valuable knowledge on the state of the
wastewater infrastructure will be gathered. Municipalities utilizing the Village’s WWTP are encouraged to identify water
infiltrating their infrastructures to reduce I and I as much as possible.
Rental Property at 825 Hanshaw Road
The small Village-owned house at 825 Hanshaw Road is ready for a new volunteer firefighter resident. The CH Fire Council has
approved First Lieutenant Devin Savoy as an appropriate tenant. The Board discusses the rent which has been set at $800/month
for the last two years. The Village pays all utilities. The benefit of having the tenant pay utilities is reviewed. The Board agrees
to raise the rent to $825/month and to continue payment of electric, gas, and water.
Resolution #8070
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves leasing the Village owned property at
825 Hanshaw Road to Volunteer Firefighter Devin Savoy for a monthly sum of $825.00 for a term of one (1) year. The
Village will pay electric, gas, and water charges.
Motion: Trustee Robinson
Second: Trustee Marshall
Ayes: Mayor Woodard, Biloski, Friend, McMurry, Marshall, Robinson, and Salton
Nays: none
Abstentions: none
Motion carried
14. Report of Superintendent of Public Works Cross (Exhibits 2017-056)
Supt. Cross states that he feels compelled to clarify terms which he believes were mischaracterized in statements made in
regard to their use in the Village’s local zoning law. The word occupancy is used in the definition; however, it says,
“occupants residing in the building”. It does not say occupants of the building. Occupants can be either long-term or short-
term. Residents are always long-term.
The Village is a member of the Municipal Electric & Gas Alliance (MEGA). MEGA is a non-profit, community-based, energy
cost savings program that complies with all public bidding requirements for energy purchases. The Village has followed
MEGA’s advice in the past, purchasing natural gas supplies from HESS Corp. which was bought out by Direct Energy. During
2017, NYSEG took over supplying natural gas as well as delivery to the Village. Direct Energy remains a supplier of natural
gas through MEGA and entering into a contract with them will generate significant future savings. Former Trustee Ron Bors
suggests that the PSC website Power to Choose (www.chooseenergy.com/ny) may be a helpful source of information. The
topic is deferred until additional research is carried out.
The Bicycle-Pedestrian (Bike-Ped) Committee met and recommends formalizing a crosswalk used at the end of the Hanshaw
Road sidewalk where it meets and crosses to the Cayuga Heights Road sidewalk. This location is frequently used. Addition of
striping and crosswalk signs will alert drivers to look for pedestrians.
GHD is continuing with its projects at the Wastewater Treatment Plant. In response to a status request, a three-page project
summary report was provided. They are working concurrently on analysis of the plant’s headworks as recommended by the
DEC and a planning study of the whole plant. GHD has recommended that these two studies should be combined with an eye
toward a grant application in 2018.
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EXHIBIT 2018-063 page 15 of 15
The Medical Office Building Project is moving ahead. Conditions required by the Planning Board are near completion.
Documents to that effect will be presented to the Planning Board at their next meeting.
Letters have been exchanged between the lawyer for the owners of 914 Highland Road and Village Attorney Marcus during
the last week of June. It is agreed that the fence must be removed by the end of August.
15. Report of Clerk & Treasurer - Submitted reports (Exhibits 2017-057 a, b, c)
Following a brief update on Real Property Taxes collected and completion of a Bond Anticipation Note (BAN) refinance, the
following monthly abstract resolution is offered.
Resolution #8071
BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves Abstract #03 for FYE2018 consisting of
TA vouchers 15 - 26 in the amount of $17,561.63 and Consolidated Fund vouchers 104 - 205 in the amount of $348,889.54 and the
Treasurer is instructed to make payments thereon.
Motion: Trustee Robinson
Second: Trustee Marshall
Ayes: Mayor Woodard, Trustees Biloski, Friend, Marshall, McMurry, Robinson, and Salton
Nays & Abstentions: none
Motion carried
Report of the Mayor (continued)
Before the discussion on zoning starts, Mayor Woodard brings up the subject of parking in the Village right-of-way (ROW).
Illegal parking in the ROW is a common practice which is not strictly enforced by the CHPD. A particularly problematic
location is on Hanshaw Road in front of the Cayuga Heights Elementary School (CHES). When children are being dropped off
or picked up by vehicle, the grassy area between the sidewalk and the roadway is rutted up and is causing drainage problems.
The DPW regularly attempts to repair the area. Chief Steinmetz, who is not in attendance, reports that he believes it is a
hazardous situation. He would like “No Parking” signs erected in that area. It is Supt. Cross’ opinion that there is sufficient
property on the school grounds to reconfigure parking and expand areas for drop off and pickup. Trustee McMurry will
contact the CHES Principal to arrange a meeting which she and the mayor will attend.
Draft Zoning Ordinance Review:
Article 5. Residence Zone
Mayor Woodard explains that she believes that operation of a bed and breakfast (b and b) is a business. Businesses are not
allowed in the Residential or Multiple Housing zones. Trustee Salton is not troubled by the possibility of b and bs operating in
the Village but they would need to be regulated. The trustees explore the differences between a ‘b and b’ and short-term
rentals (aka Airbnb). There have been recent complaints about short-term rentals in the village. Town of Ithaca administrative
officials have also reported that multiple problems have been caused by short-term rentals in various neighborhoods. It is
observed that short-term renters tend to be on vacation and will keep different hours from neighbors of the rental, leading to a
higher possibility of disturbance. There is a shortage of housing in Tompkins County, accessory apartments are one of the
sources of affordable housing. By removing accessory apartments from housing inventory, the scarcity of long term affordable
rentals is exacerbated. From a code enforcement perspective, why wouldn’t a short-term rental require the same inspections
and regulations as a traditional b and b or hotel? Nationally, building code associations have made no revision to the
definitions of long and short term as the terms relate to rentals. More than thirty (30) days is the time span used to differentiate
the two. Due to the lateness of the hour, discussion is suspended.
The Public Hearing on the Zoning Ordinance is not scheduled. Additional topics have yet to be addressed.
16. Report of the Attorney and 17. Executive Session
No further topics to discuss.
18. Adjournment
Mayor Woodard adjourns the meeting at 10:40 p.m.
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EXHIBIT 2018-074 page 1 of 3
Minutes VILLAGE OF CAYUGA HEIGHTS Monday, October 2, 2017
Marcham Hall BOARD OF TRUSTEES 7:00 p.m.
SPECIAL MEETING
Present: Mayor Woodard; Trustees: Biloski, Friend, McMurry, Marshall, Robinson, and Salton; Clerk & Treasurer Mangione;
Deputy Clerk Walker; Attorney Marcus; Zoning Review Committee (ZRC) Chair and Planning Board Chair Fred Cowett.
Call to Order: Mayor Woodard calls the meeting to order at 7:00 p.m.
Mayor Woodard welcomes Fred Cowett to the meeting. She thanks Mr. Cowett for his dedication to the multi-year process of
Zoning Review and his assistance to the Board of Trustees as they discuss the draft document’s topics.
Draft Zoning Law Review:
Trustee Friend opens the discussion. She expresses concern about the number of unrelated residents per housing unit. There
are houses where it seems that the limit of four (4) unrelated persons is manipulated through claims of multiple married
couples residing together. Driveways overflowing with cars change the nature of a neighborhood. Attorney Marcus reminds
the Board that the size of a functional family can vary widely, the definition covers much more than civil unions. It includes
persons acting as a family through common ownership, taking meals together, and many other stipulations. It is not
permissible to state a specific number of allowable residents in a dwelling unit if they are related. Generally a family does not
have the same number of vehicles per person as a rental housing unit with multiple unrelated occupants. Other municipalities
address the parking problem by regulating the percentage of paved area on a property. A suggestion is made to reduce the
number of allowable unrelated residents from four (4) to three (3).
As to the annual fourteen (14) day limit on short-term rentals, Trustee Friend wonders if this could become an administrative
“rabbit hole”. Mayor Woodard expresses the view that all zoning limits are tools which allow the Village to have a basis on
the books for code enforcement. When complaints regarding traffic, noise, or parking problems are received, the situation can
be addressed. There is no plan to inspect properties. Airbnb does not cooperate with municipalities to identify rental units.
They negotiated with Tompkins County to forward room tax collections without property information.
Unlike a bed and breakfast business or hotel/motel business, Airbnb does not require inspections for fire safety. Trustee
Marshall remarks that Airbnb hosts rely heavily on referrals which is a form of self-regulation. The Town of Ithaca is
currently facing a problem which is just one property outside the Village. Four homeowners on one street are running short-
term rental businesses and the remaining homeowners are unable to exercise their right of quiet enjoyment of their properties.
Tompkins County requires operators of rental properties to complete a Certificate of Registration (Attachment A). The
question of whether or not to require submission of a copy of the Certificate of Registration to the Village is put to the floor.
The concern regarding enforcement is reiterated. Attorney Marcus advises that the Code Enforcement Officer has the authority
to issue a violation for failure to comply with any provision of the zoning law. When an infringement is identified and a
violation is issued, it is brought before the judge. A fine of $100 a day may be imposed for every day that the violation
continues. The Certificate used by the County requires the social security number or federal id number of the applicant. The
Village would not want to collect that information and would instruct the applicant to redact that information or it will be
redacted by the Clerk. It is felt that submission of a copy of an existing form is easier than requiring completion of a unique
form.
Members of the Board express surprise that no members of the public have chosen to attend the meeting.
A minor word revision to provide clarity on page 26 of the Draft Zoning Document is suggested by Attorney Marcus. In
Article 6. Permitted principal uses, §6.2 B.4.a, he recommends the insertion of “but not any of the following:” after residence
hall, and before a rooming, lodging or boarding house…
Trustee Salton requests contextual information regarding stream setbacks and wetlands designation. Mr. Cowett provides the
following background. Cayuga Heights has no wetlands listed in the National Wetlands Inventory. The County has been
working to identify minor wetlands and has designated an area around Kendal as wetlands. The land adjacent to Community
Corners on E. Upland has been delineated as a wetland. What metric would the Village use to classify wetlands? The generally
accepted federal definition is fourteen (14) consecutive days of standing water during the year, certain types of vegetation, and
that it has hydric soil. The question remains what size does the area need to be in order to be designated as wetland? There are
some wetlands associated with intermittent streams but not all intermittent streams
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EXHIBIT 2018-074 page 2 of 3
are contiguous with wetlands. Also, the size of wetlands can change from year to year. Mayor Woodard asks if the Planning
Board has sufficient guidance in the new zoning to do its job. Mr. Cowett answers “yes, because currently there is nothing.”
Trustee Salton suggests adding the word “Wetlands” to § 9.6.G. Boundary delineation to further clarify the section.
Adoption of a twenty-foot (20’) buffer from intermittent streams is discussed. The standard recommended distance is fifty-feet
(50’) however, due to the many smaller lots in the Village, the Zoning Review Committee agrees that the shorter distance
makes more sense. Tompkins County also recommends 50’. Attorney Marcus responds to a question about activities that can
impact streams that would make the greater distance advisable. He explains that imposing the regulation on an already
developed village would not yield a significant result. In the Village, there does not tend to be activities that have a high
degree of potential harm to a stream. The County is looking at the County as a whole where there are a lot of users who can
potentially cause damage to streams. Much of this section of zoning is drawn directly from DEC guidelines.
Mayor Woodard reminds the group that the proposed new boundary for the Commercial District has not yet been discussed.
The ZRC is recommending “incentive” zoning in the commercial area. It is proposed that three (3) story structures be allowed
if seventy-five percent (75%) of the first story is dedicated to retail businesses. There are two changes to the boundary of the
zone. One is the small, rental house owned by the Village at 825 Hanshaw Road. The parcel was acquired in anticipation of
reimagined future traffic pattern changes at “the corners”. The other proposal is to draw the boundary around properties behind
Carriage House Apartments and the Community Corners plaza.
Trustee Friend leaves the meeting at 7:45 p.m.
There are proposed changes in the Multiple Housing Zone. On Oak Hill Road, the current boundary bisects two residential
properties. That proposed line is drawn to follow the parcel lines. Toward Wycoff, a change is proposed that was prompted by
an episode where there was a proposal to convert a single-family home to a sorority house. That property is surrounded by
single-family homes. The ZRC feels that the nature of that area is best preserved by designating it as all residential. On Kelvin,
there are single-family homes that are drawn into the residential zone. West of Triphammer, the area that was in the Multiple
Housing district has been reduced to designate as many single-family homes as possible in the residential zone. Trustee Salton
wonders about the Village’s provision for low-income housing as it relates to The Comprehensive Plan. Mr. Cowett responds
that an early draft version of the Comprehensive Plan had proposed an area to be designated for smaller lot size which would
be geared toward affordable housing. Public protest about that proposal led to its removal from the Plan.
Communities that have problems with run-off have strict rules about tree removal. The ZRC entertained the idea of restricting
tree removal, particularly in unique natural areas. They ultimately decided to forego regulation of natural areas due to the
difficulty of defining what constitutes a natural area and problems related to property owners’ rights.
The Board agrees that limiting the number of unrelated persons living in a dwelling unit to three (3) instead of the current four
(4) will preserve the residential nature of the Village in the future.
Trustee Marshall brings up the topic of exterior lighting and controls to prevent too much light from affecting neighbors.
There is a rule based on angle which works fine in a level area, but in an area with steep slopes, it could cause a problem with
neighboring properties. Section 11.5.C.4 addresses exterior floodlights and spotlights. It is advised that additional wording
should be added to the next section #5 to take topography into account.
Discussion of all sections of the Draft Revised Zoning Law is completed.
Executive Session
Resolution #8085
WHEREAS: The NYS Open Meeting Law §105 prescribes matters for which a public body may conduct an executive session;
and,
WHEREAS: Upon a majority vote of its total membership, taken in an open meeting pursuant to a motion identifying the
general area or areas of the subject or subjects to be considered; and,
WHEREAS: The conduct an executive session for these enumerated purposes only, provided, however, that no action by
formal vote shall be taken to appropriate public moneys:
25
EXHIBIT 2018-074 page 3 of 3
THEREFORE, BE IT RESOLVED THAT: An Executive Session of the Village of Cayuga Heights Board of Trustees is
conducted for the purposes of subsection (d.) discussions regarding proposed, pending or current litigation;
Motion: Trustee Salton
Second: Trustee Marshall
Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, McMurry, Robinson, and Salton
Nays and Abstentions: none
Motion carried
Resolution #8086
BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees ends Executive Session and returns to an open
meeting.
Motion: Trustee Biloski
Second: Trustee Robinson
Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, McMurry, Robinson, and Salton
Nays and Abstentions: none
Motion carried
Adjournment: Mayor Woodard adjourns the meeting at 8:53 p.m.
26
ATTACHMENT A – EXHIBIT 2018-075
27
EXHIBIT 2018-077 page 1 of 2
November 17, 2017
Honorable Linda Woodard
Board of Trustees
Village of Cayuga Heights
Monthly Report October 2017
The pace picked up in October with 59 calls for the month. We had 39 calls in the Village of Cayuga Heights, 15 calls
in the Town of Ithaca, and 5 requests for mutual aid. There were 29 EMS calls and 30 fire runs. As busy as it was for
the month, most of the calls were routine EMS runs and fire alarm activations. There was an unexplained surge in the
number of calls in the Village versus the Town.
All three recruit classes were run in October over the course of two weekends. This is the second year that we have run
the classes over two weekends instead of three and while it is hectic, we have found that the new members retain the
knowledge better if it is presented in rapid succession and our families are much happier that we are not taking up three
fall weekends. Holding the classes over two weekends also allows us to start the checklist process earlier and allows us
to set the deadline for first sign offs before the holiday break. Early in the month we did a START triage training in
anticipation of the airport drill. START triage is a system that NYS adopted to allow for rapid assessment and triage of
multiple patients at mass casualty incidents. We did open this training to all county fire and EMS agencies. On October
14th the airport held their disaster drill. This was a full scale multiple agency drill that the FAA requires every three
years. We were able to send an engine and rescue to the drill even though this was also the first day of recruit training
at the station. There was an SCBA mask confidence training on the 11th of October. Mask confidence is taught so all
members are able to stay calm and self or partner escape from a hazardous environment in the event of failure of any
part of the SCBA system. Late in the month we held our first organized checklist night for probationary members
working on their checklists as well as exterior firefighters working on interior checklists. October tends to be a very
busy month of training for all hands but nobody complains. We find when we train frequently and the call volume is
brisk everyone is very happy.
We are having issues with heat and hot water at the station. HSC Associates is working hard to diagnose why the boiler
keeps dropping off line. It has not been an issue for the heat through October but the bunkers do seem to enjoy hot
showers instead of the lukewarm ones that happen when the boiler shuts down. We have not moved forward with any
lighting projects at the station while we seek a couple more bids for the work we would like to have done. At this point
we would anticipate that this would be a budgeted project of 2018/19. We have been speaking with the Corning Fire
Department and have agreed to a price of $150.00 per airpack with two spare bottles and a mask for their surplus
equipment. We are planning to purchase 15 systems for training purposes. These packs are the same as the ones we
have on our apparatus and will allow us to keep packs on the truck during training sessions and also avoid the wear and
tear on the truck packs. This will be a fantastic addiction to our training program.
We did receive a letter from the Ithaca Fire Department stating that they will no longer be available to respond to
Cayuga Heights on a first alarm assignment. This may be in response to the letter that we sent to IFD and the City of
Ithaca. We do not find any issues with IFD being removed from the “1st Alarm Assignment”. The only time that IFD
comes to the village automatically is for a “structure fire response”. The problem with the structure fire response that
any smoke condition inside a structure is classified as a “structure fire”. This could mean that a stove fire that is
reported out but caused smoke, a burned out ballast on a fluorescent light fixture, a burned out motor on a furnace or
any other of the numerous ways that a smoke condition can occur but are not an actual fire in the structure will trigger
a structure response. IFD has always been on that response plan and has responded with two engines and manpower to
all of these requests. We work hard to get an officer on scene quickly to assess the situation and turn back the mutual
aid if we do not need them and most of the time this happens within a couple of minutes of the dispatch. IFD has said
that, if there is a situation that they can assist with, that they will
28
EXHIBIT 2018-077 page 2 of 2
respond when requested. We are not the only department that received this letter from IFD. Trumansburg and Varna
also had them on their structure fire response plans. As I said, this should not be a major change in any way to our
operations or the protection provided to residents and businesses in our district.
We held our Annual Open House the first weekend in October. It was very well attended and everyone seemed to
enjoy the day. On Halloween, we did our annual candy handout in the district. We take all of our apparatus out into the
community and stage at various points and hand out candy to children. Our members really enjoy it and it’s fun to
learn that the kids remember us from year to year. Several times we laughed when we heard “I told you they would be
here again, they are always here”. This is a great event for the department and the community.
We have thoroughly enjoyed the delay in the arrival of cold weather through October and have taken full advantage of
it to get as many outdoor trainings and community functions in as possible.
Sincerely,
George Tamborelle
Fire Chief/Fire Superintendent
29
EXHIBIT 2018-078 page 1 of 2
Important Paid Family Leave Information for Public Employers
Attn: Public Employers in New York
On January 1, 2018, New York State’s Paid Family Leave will provide employees job-protected, paid
time off to:
bond with a newly born, adopted, or fostered child;
care for a family member with a serious health condition; or
assist loved ones when a family member is deployed abroad on active military service.
As a public employer, you have the option to provide Paid Family Leave to your employees at any time.
Public employers who currently provide disability insurance have a few additional considerations and
near-term requirements. Read on for important next steps and required actions.
For Employers Who Currently Provide Disability Benefits:
If you decide to opt in to Paid Family Leave:
Email the Workers’ Compensation Board on or before December 1, 2017 at
PAU@wcb.ny.gov stating that you plan to provide Paid Family Leave to employees in
2018.
Notify your disability benefits insurance carrier (if you do not self-insure) of your
decision.
Notify your employees. If you have employees that are represented by a union, their
participation is subject to negotiation. If you do elect to provide Paid Family Leave to
such employees, you should engage their union(s) to negotiate the terms of their
participation.
If you are not opting in to Paid Family Leave:
Email the Workers’ Compensation Board on or before December 1, 2017 at
PAU@wcb.ny.gov stating that you do not plan to provide Paid Family Leave to
employees in 2018.
Notify your disability benefits insurance carrier (if you do not self-insure) of your
decision.
Notify your employees, or if they are represented by a union, you should advise any
union(s) representing your employees of this decision.
Even if you choose not to opt in by December 1, you may choose to do so at a later
date.
Important:
For most private employers, Paid Family Leave will be added to their existing disability insurance policies.
If you are an employer who currently carries disability insurance, your insurer may automatically add Paid
Family Leave coverage to your 2018 disability policy. However, as a public employer, you are not required
to add Paid Family Leave insurance to your existing policy; you must actively elect to opt in.
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EXHIBIT 2018-078 page 2 of 2
For Employers Who Do Not Currently Provide Disability Benefits:
If you decide to opt in to Paid Family Leave:
Complete the opt in application. You may do so at any time.
Completed applications should be submitted to the Plans Acceptance Unit by
email at PAU@wcb.ny.gov.
If you have employees that are represented by a union, their participation is
subject to negotiation.
If you are not opting in to Paid Family Leave:
No action is required.
You can apply to provide voluntary Paid Family Leave coverage at any time.
Obtain Insurance Coverage
If and when you decide to opt in, Paid Family Leave insurance coverage may be secured by:
providing Paid Family Leave benefits through an existing disability benefits
policy, obtaining a stand-alone Paid Family Leave insurance policy, or
self-insuring for Paid Family Leave.
Public employers that offer disability benefits through an insurance policy may not self-
insure for Paid Family Leave.
Coverage must be maintained for at least one year and may only be canceled after providing
12 months’ notice to all affected unrepresented employees and to the Workers’ Compensation
Board.
Paying for Paid Family Leave
Employers may collect the insurance premium cost through employee payroll contributions
or pay the premium themselves.
The payroll contribution rate is set every year to match the cost of insurance coverage. The
contribution rate for 2018 is 0.126% of an employee’s weekly wage, capped at 0.126%
of the New York State Average Weekly Wage.
A public employer must notify all employees who will be required to make contributions and
the NYS Workers' Compensation Board 90 days before the first Paid Family Leave
employee deduction is made.
For More Information or Assistance
More information and resources for employers are available
at www.ny.gov/PaidFamilyLeave. If you have specific questions regarding the December 1
notification deadline or other questions about opting in, please write
to PFLinquiries@wcb.ny.gov. You can also contact the Paid Family Leave Helpline at (844) 337-
6303.
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EXHIBIT 2018-079 page 1 of 1
Appointment of Trustee Peter Salton to the Cayuga Lake Watershed Intermunicipal Organization by the Mayor.
WHEREAS An Intermunicipal Organization (consisting of municipalities throughout Cayuga, Cortland, Schuyler,
Seneca, Tioga, and Tompkins Counties, as well as other various stakeholders in the Cayuga Lake Watershed) is being
formed to oversee and assist in the identification of present conditions and the shaping of recommendations for
a Cayuga Lake Watershed Management Plan and,
WHEREAS the Cayuga Lake Watershed Intermunicipal Organization’s Mission Statement is to create, modify, and
implement a watershed management plan to allow local governments within the watershed to work together for the
purposes of accessing dollars, cost savings, cost sharing, and efficiency of activities among municipalities. This plan,
when completed, will prioritize water quality problems and solutions and,
WHEREAS Having an approved watershed plan in place will give the watershed a competitive edge in vying for
implementation dollars from various funding programs, including the Clean Water/Clean Air Bond Act and,
WHEREAS The Intermunicipal Organization will provide direction for regional planning boards and other staff, and
oversee the entire project
THEREFORE, BE IT RESOLVED, the Board of Trustees of the Village of Cayuga Heights approves Mayor
Woodard’s appointment of Trustee Peter Salton to the Cayuga Lake Watershed Intermunicipal Organization.
32
EXHIBIT 2018-080 page 1 of 1
Coalition Against Bigger Trucks Joint Letter to Congress
CABT - the Coalition Against Bigger Trucks - is a national non-profit that advocates at the federal level against
allowing heavier and longer double trucks on the interstates and local roads across our nation. In 2015, we
successfully defeated proposals at the federal level that would allow for longer double trailers and heavier trucks.
We are collecting names of local elected officials, public works directors and engineers on a joint letter (see letter
below) to Congress opposing a push for longer and heavier tractor-trailers. We were successful in our efforts in
the past stopping bigger trucks in Congress thanks to the support of our state and national partners, which
includes APWA, IACP,
National Sheriffs Association, NLC, and NACo. If you do wish to be added to this letter you can simply respond to
this e-mail saying add my name.
Dear Members of Congress,
Representing local communities and Americans across the nation, we are concerned
about our transportation infrastructure. We strongly oppose proposals in Congress that
would allow any increase in truck length or weight—longer double-trailer trucks or
heavier single-trailer trucks would only make our current situation worse.
Local communities and our residents are what drive this country. We work every day to
make sure the needs and safety of our residents are met. Allowing heavier and longer
trucks will most certainly set us back in our efforts. Much of our transportation
infrastructure that connects people to jobs, schools and leisure is in disrepair, in part
because local and rural roads and bridges are older and not built to the same standards
as Interstates. Many of us are unable to keep up with our current maintenance schedules
and replacement costs because of underfunded budgets.
The impacts of longer or heavier tractor-trailers would only worsen these problems.
Millions of miles of truck traffic operate on local roads and bridges across the country, and
any bigger trucks
allowed on our Interstates would mean additional trucks that ultimately find their way
onto our local infrastructure. Longer and heavier trucks would cause significantly more
damage to our transportation infrastructure, costing us billions of dollars that local
government budgets simply cannot afford, compromising the very routes that American
motorists use every day.
On behalf of America’s local communities and our residents, we ask that you oppose any
legislation that would allow any increase in truck length or weight.
Elizabeth Bolstad
State Director
cell: 703-201-7556
ebolstad@cabt.org
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EXHIBIT 2018-081 page 1 of 3
November 13, 2017
To: The Honorable Mayor Woodard
Members of the Board of Trustees
Village of Cayuga Heights
Re: Report of the Police Department for October, 2017
In the month of October the police department received 389 calls for service. In addition to these calls 76 uniform traffic tickets
were issued and 8 parking violations were cited. A breakdown of the calls for service is as follows:
2 Felony complaints were handled; 1 for Burglary and 1 for Criminal Contempt. The Burglary complaint was reported as a
resident stating money had been taken from their dresser drawer. The resident expressed that the home is left unsecured. There
are no known suspects and the complainant does not wish for the investigation to continue. A charge of Criminal Contempt
1st was filed after a physical domestic ensued at a residence in the village.
9 Penal Law Misdemeanor complaints were handled; 2 for Fraud and 7 for Larceny. The first Fraud complaint involved a
resident receiving a phone call from a person stating that they work at the Tompkins County Sheriff’s Department. The call
was in regards to warrants out for peoples’ arrest for not responding to summonses for jury duty. The call was determined to
be a scam; CHPD put out a Nixle Alert to warn residents. The second complaint came from a resident stating that attempted
use of their credit card had occurred. The bank had put a stop on any attempted transactions. 5 of the Larceny complaints came
in as unsecured vehicles being entered overnight with various items being reported missing. Various items were reported
missing, primarily loose change. Another complaint was reported as a package being taken from the common area of a
residential facility. There are no suspects and the company reissued the merchandise to the complainant. In the remaining
incident, the complainant stated that a subject had taken items from his home and pawned them at a local shop. There is a
suspect in this case and the investigation is ongoing.
2 Misdemeanor Vehicle and Traffic incidents were handled; 1 for DWI and 1 for AUO3rd. During a traffic stop a driver was
found to be driving while intoxicated and charges were filed. Another traffic stop occurred in which the driver was found to
be unlicensed. A citation was issued on the charge.
5 Penal Law Violations were handled; 1 for Harassment and 4 for Trespass. The incident of Harassment stemmed from the
physical domestic mentioned above. A charge of Harassment was also filed. The 4 Trespass complaints were all unsecured
vehicles being entered during the overnight hours. No items were reported missing.
5 Incidents of Local Law violations were received; 2 for Dog Control, and 3 for Noise. One dog complaint came in as a loose
dog in the area. The on-duty officer located the dog, however was not able to approach it safely. The dog fled the location and
was not seen again. The second dog complaint was made by a resident stating that a dog came at her aggressively while she
was walking. After making contact with the dog owner it was noted that there is an invisible fence on the property. The dog
owner is moving in a few months and no change will be made to the location of the fence. The first Noise Complaint was of a
garbage truck emptying a dumpster before listed hours which was waking up the complainant. The waste company was
contacted and advised that a citation would be issued if the problem persists. The remaining two complaints were for loud
parties. All involved were advised to keep the noise down or a citation would be issued. The parties dissolved without incident.
There were 7 motor vehicle accidents reported; 1 involving a deer. There were no other deer incidents reported.
In summary, 3 persons were arrested and the following 3 charges were filed: 1-Criminal Contempt 1 st, 1-DWI, and 1-
Aggravated Unlicensed Operation MV 3rd.
Over the course of this month police department members took part in the following trainings and events: On the 7 th Ofc. Mike
Keegan and Clerk Jim Conlon attended the Annual Fire Department Open House. On the 17 th Part time officers attended range
while Full Time officers completed the training on the 24th. On the 31st Sgt. Wright and Ofc. Dan Tier assisted North East
Elementary School with their annual Halloween parade.
The full time officers worked a total of 28 hours of overtime and the part time officers worked a total of 274.5 hours.
Sincerely,
Chief James Steinmetz
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EXHIBIT 2018-081 page 2 of 3
Cayuga Heights Police Department
Uniform Traf Tickets 10/1/17 - 10/31/17
Date Offense Location_________________
10/2/17 1225d Oper Mv While Using Portable Elec Dev North Triphammer Rd
10/4/17 306b Uninspected Motor Vehicle Hanshaw Rd
10/4/17 306b Uninspected Motor Vehicle Cayuga Heights Rd
10/4/17 306b Uninspected Motor Vehicle Pleasant Grove Rd
10/7/17 306b Uninspected Motor Vehicle Exp 6/17 Pleasant Grove Rd
10/7/17 1110a Disobeyed Traffic Control Device Triphammer Rd
10/7/17 1110a Disobeyed Traffic Control Device Pleasant Grove Rd
10/7/17 3752a1 No/Inadequate Lights Hanshaw Rd
10/7/17 3191u Operating Without Insurance Hanshaw Rd
10/8/17 3752a1 No/Inadequate Lights (Rf) N Triphammer Rd
10/8/17 3191u Operating Without Insurance N Triphammer Rd
10/8/17 3752a1 No/Inadequate Lights Pleasant Grove Rd
10/8/17 3752a3 No/Insufficient Tail Lamps (Rr) Pleasant Grove Rd
10/8/17 306b Uninspected Motor Vehicle (9/17) Pleasant Grove Rd
10/8/17 37535c Unsafe Tire (Front) Pleasant Grove Rd
10/9/17 1110a Disobeyed Traffic Control Device Hanshaw Rd
10/9/17 5111a Aggravated Unlic Op 3rd (Misd) Hanshaw Rd
10/10/17 1180d Speed In Zone Pleasant Grove Rd
10/10/17 3191u Operating Without Insurance Hanshaw Rd
10/10/17 1110a Disobeyed Traffic Control Device (Speed) Hanshaw Rd
10/11/17 1110a Disobeyed Traffic Control Device Triphammer Rd
10/11/17 1110a Disobeyed Traffic Control Device(42/15) Hanshaw Rd
10/11/17 1110a Disobeyed Traffic Control Device (31/15) Hanshaw Rd
10/11/17 1110a Disobeyed Traffic Control Device(Stop Sign) The Parkway and Klinewoods Rd
10/11/17 306b Uninspected Motor Vehicle Hanshaw Rd
10/12/17 37540 Inadequate Or No Stop Lamps Pleasant Grove Rd
10/12/17 1180c Speeding In School Zone Hanshaw Rd
10/12/17 4011a Unregistered Motor Vehicle (Exp 9/19/17) Hanshaw Rd
10/12/17 3191u Operating Without Insurance (Exp 8/19/17) Hanshaw Rd
10/12/17 1225d Oper Mv While Using Portable Elec Dev North Triphammer Rd
10/13/17 1142a Fld To Yld Rt-Of-Way @ Stop Sign Berkshire Rd
10/14/17 1110a Disobeyed Traffic Control Device Triphammer Rd 500 Blk
10/15/17 306b Uninspected Motor Vehicle (None) N Triphammer Rd
10/15/17 3191u Operating Without Insurance N Triphammer Rd
10/15/17 4031 No/More Than One Sticker (None) N Triphammer Rd
10/15/17 306b Uninspected Motor Vehicle (Exp 10-Day) N Triphammer Rd
10/15/17 1172a Fld To Stop @ Stop Sign Pleasant Grove Rd & Hanshaw Rd
10/15/17 3191u Operating Without Insurance Pleasant Grove Rd & Hanshaw Rd
10/16/17 1110a Disobeyed Traffic Control Device (Speed) Hanshaw Rd
10/16/17 3752a No Headlamps/Inclement (Rain/Cloudy) Triphammer Rd
10/16/17 1110a Disobeyed Traffic Control Device (Speed) Triphammer Rd
10/16/17 306b Uninspected Motor Vehicle Triphammer Rd
10/16/17 4011a Unregistered Motor Vehicle (Exp 4/13/16) North Triphammer Rd
10/16/17 3191u Operating Without Insurance (None On File) North Triphammer Rd
10/17/17 306b Uninspected Motor Vehicle Hanshaw Rd
10/18/17 3191u Operating Without Insurance North Triphammer Rd
10/20/17 1110a Disobeyed Traffic Control Device Cayuga Heights Rd
10/20/17 37540 Inadequate Or No Stop Lamps Cayuga Heights Rd
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EXHIBIT 2018-081 page 3 of 3
Cayuga Heights Police Department
Uniform Traf Tickets 10/1/17 - 10/31/17
Date Offense Location_________________
10/20/17 1110a Disobeyed Traffic Control Device Pleasant Grove Rd
10/20/17 3191u Operating Without Insurance Pleasant Grove Rd
10/20/17 3752a1 No/Inadequate Lights Pleasant Grove Rd
10/20/17 1110a Disobeyed Traffic Control Device Cayuga Heights Rd
10/21/17 1211a Backing Unsafely Triphammer Rd
10/21/17 1180d Speed In Zone Triphammer Rd 600 Blk
10/21/17 3752a1 No/Inadequate Lights S/R 13 S
10/22/17 1229c3 No Seat Belt Cayuga Heights Rd
10/23/17 1110a Disobeyed Traffic Control Device Triphammer Rd
10/23/17 1110a Disobeyed Traffic Control Device Triphammer Rd
10/23/17 306b Uninspected Motor Vehicle Triphammer Rd
10/23/17 1180d Speed In Zone Cayuga Heights Rd
10/23/17 306b Uninspected Motor Vehicle Cayuga Heights Rd
10/25/17 1110a Disobeyed Traffic Control Device Cayuga Heights Rd
10/25/17 3191u Operating Without Insurance Cayuga Heights Rd
10/25/17 1110a Disobeyed Traffic Control Device Pleasant Grove Rd
10/25/17 306b Uninspected Motor Vehicle Cayuga Heights Rd
10/25/17 4024 Improper Plates (Switched Plates) Cayuga Heights Rd
10/25/17 1110a Disobeyed Traffic Control Device (Speed) Cayuga Heights Rd
10/25/17 4011a Unregistered Motor Vehicle (None) Cayuga Heights Rd
10/25/17 3191u Operating Without Insurance (None On File) Cayuga Heights Rd
10/27/17 1211a Backing Unsafely Cayuga Heights Rd
10/27/17 1120a Failed To Keep Right Winthrop Dr
10/27/17 12271 Consumption/Alcohol In Motor Vehicle Winthrop Dr
10/27/17 11924 Driving W/Ability Impaired By Drug (Misd) Winthrop Dr
10/27/17 5091 Unlicensed Operator Winthrop Dr
10/30/17 1180d Speed In Zone Triphammer Rd
10/30/17 3191u Operating Without Insurance Triphammer Rd
10/31/17 3752a1 No/Inadequate Lights (Lf) Hanshaw Rd
10/31/17 3191u Operating Without Insurance Hanshaw Rd
EXHIBIT 2018-081c
CAYUGA HEIGHTS
POLICE DEPARTMENT
OCTOBER 2017
Total Traffic Citation Report, by Violation
Violation Description Totals
7C LL#1-96 WRONG SIDE TO CURB OR EDGE 1
7D LL#1-96 OVERNIGHT PARKING 7
Report Totals 8
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EXHIBIT 2018-082 page 1 of 2
Village of Cayuga Heights
Assistant Superintendent of Public Works Report
November 20th, 2017
Streets:
o East Upland Road – It was pointed out that there was significant water resting in the ditch along
East Upland Road. Due to this, the DPW decided to install new drainage. When this work began
it was discovered that there was a break in the water main that runs beneath the ditch. The crew
was able to repair the water main and continue the installation of the drainage. There is still
some finishing work that is needed in this area however due to the saturation we have held off.
o Road Washout on Highland Road – The DPW was notified on October 30th that a portion of the
road and sidewalk had washed out on Highland Road. We discovered that the existing culvert at
this location had failed and needed to be repaired. Due to the extent of the damage and the safety
concerns it was decided to close the road down to all traffic and repair the culvert on an
emergency basis. Brent and I entertained high level bids from the a few contractors and decided
the proper contractor for the job was Chicago. The existing culvert is being replaced with a 60”
HDPE pipe.
Refuse:
o The DPW crew is currently picking up leaves throughout the village.
Snow:
o The DPW crew was called in on Friday November 10th to salt the roads. No plowing was necessary
however due to the rain and dropping temperatures the combination of ice and snow made for
dangerous conditions.
Water:
o I received a quote to Camera and Flush the village sewer lines from The Drain Brain. After further
discussions with them it was determined that the cost to perform this work would be much greater than
initially anticipated. Attached is a quote from them which includes cleaning and videotaping 10 miles
of sewer lines. The village currently has an estimated 25 miles of sewer pipe in the village.
General:
o In November the DPW decided to enter three items into a public Auction.
Item 1: GMC 5500 – This truck is being replaced with a new truck in December. The truck is
being replaced due to rising maintenance costs and the difficulty of finding replacement parts. The
expected revenue was $2,500.
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EXHIBIT 2018-082 page 2 of 2
Item 2: Trailer – This is a flatbed trailer that is showing significant wear and is used very rarely by
the DPW. Expected revenue of $500.
Item 3: Hydroseeder – This was also showing significant wear and the Tompkins County Soil and
Water department currently has a grant that allows them to hydroseed for municipalities in the area
at no cost to the municipality. Expected revenue of $250.
38
EXHIBIT 2018-083
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EXHIBIT 2018-084 page 1 of 3
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EXHIBIT 2018-084 page 2 of 3
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EXHIBIT 2018-084 page 3 of 3
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EXHIBIT 2018-085 page 1 of 2
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EXHIBIT 2018-085 page 2 of 2
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EXHIBIT 2018-086 page 1 of 3
VILLAGE OF CAYUGA HEIGHTS
CLERK & TREASURER’S REPORT
November 20, 2017
Administration:
Receipt of property tax revenues totaling $2,648,674.57 and penalties of $6,186.21 (late fees and delinquent water & sewer) out of
the original warrant of $2,663,732.03, leaving tax revenues of $15,057.46 and $1,204.59 in penalties to be collected.
Unpaids as of October 31, 2017 to be transmitted to Tompkins County for collection. (EXHIBIT 2018-082c)
Partial List of Department Daily Operations Completed during the Month:
Review and approval of invoices for the clerk, treasurer, utilities, building, court, attorneys, deer management and others.
Respond to tax receipt requests from attorney offices.
Mail processing.
Answer payroll, insurance, and human resource policy questions for individuals and department heads.
Arrange for publication of legal notices as needed.
Tracking receipt of revenues, preparation of deposits, enter revenue data into the Williamson Accounting System.
Transcription of meeting minutes.
Sales of trash tags, including delivery of tags to Wegman’s and Tops.
Partial List of Department Weekly Operations Completed during the Month:
Reconciliation of Trash Tag inventory and sales recorded on the cash register.
(biweekly) Payroll data entry, review, and submission.
Records Management:
Focus during September was continuing the scanning of sewer permit records.
One FOIL request was received during the month. Response sent to requester.
Communication:
eNewsBlasts are sent every other Friday. There are 548 subscribers to the eNewsBlasts. That is an increase of 37 during the last
month.
Computer System Administration:
Weekly briefings are conducted. Surge/outage battery backup units were purchased and installed in the Police Dept., Engineer’s,
and Clerks’ Offices.
Shared Services:
Information Aide Johnson attended a day-long Laserfiche “hands-on” training. The Village’s repository is now organized to allow
simpler searches.
Reporting and Audit:
Insero auditors completed on-site review of the FYE2017 books. The completed report should be available soon.
The NYMIR auditor completed an on-site review of 2016 Payroll records on November 9.
Prepare and submit US Census data on pay rates and tax revenues.
Deputy Clerk attended information session on the LUCA US Census upcoming effort.
Offices to Be Filled (OTBF) report prepared and sent to the Board of Elections
Attending meeting of Human Resources Committee to plan staff Performance Reviews.
Policies and Local Laws:
Staff assigned to General Code effort.
Budget:
No modifications requested at this time.
Debt:
Fire Station Bond #1 principal payment of $75,000 and interest payment of $6,900 were paid November 15, 2017.
Fire Station Bond #2 has a principal payment of $75,000 and interest payment of $6,900 due on December 15, 2017.
Revenues & Expenditures:
October 2017 Bank to Book Reconciliations completed and reviewed by Trustee & Deputy Treasurer Biloski.
Quarterly Water & Sewer bills were due today, November 20.
Town of Lansing and Borg Warner external waste water invoices prepared and transmitted.
Engaged in analysis of City of Ithaca billing for water and sewer services for Village properties.
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EXHIBIT 2018-086 page 2 of 3
Current Expenses: Abstract #6 for expenditures for Fiscal Year End May 31, 2018, dated November 20, 2017 as distributed.
Approval of November Abstract:
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #06 for FYE2018 consisting of
TA vouchers 45 – 53 in the amount of $16,475.18 and Consolidated Fund vouchers 360 – 454 in the amount of $797,724.19 and
the Treasurer is instructed to make payments thereon.
Respectfully submitted,
Joan M. Mangione
EXHIBIT 2018-087
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EXHIBIT 2018-086 page 3 of 3