HomeMy WebLinkAbout10-16-2017 Agenda1
Village of Cayuga Heights
Board of Trustees
Monthly Board Meeting
Marcham Hall
October 16, 2017, 7:00 p.m.
AGENDA
EXHIBIT/ PAGE
1. Approval of Meeting Minutes: May 15, 2017 2018-029/pgs. 2-6
2. Approval of Meeting Minutes: June 19, 2017 2018-038/pgs. 7-12
3. Approval of Meeting Minutes: July 17, 2017 2018-0??/pgs. X-X
4. Approval of Meeting Minutes: August 11, 2017 2018-046/pg. 13
5. Approval of Meeting Minutes: August 21, 2017 2018-0??/pgs. X-X
6. Approval of Meeting Minutes: September 18, 2017 2018-063/pgs. X-X
7. Report of Fire Superintendent Tamborelle - submitted report* 2018-064/pg. 14
8. Privilege of the Floor – 30 minutes - SIGN-UP at 6:45 p.m. unrevised
Privilege of the Floor Guidelines VCH website
9. Report of the Mayor
a. NYCOM Letter Re: S. 1411-B NYS Volunteer Firefighter Gap Coverage Cancer Disability Benefits Act
2018-065/pg. 15
b. Joint Principles for Fixed Charges and Local Electeds Letter 2018- 066/pgs. 16-21
c. TG Miller: Study of Sanitary Sewer Flow Diversion 2018-067/pgs. 22-23
d. Marcham Hall: Hardwood Flooring
e. Accept Zoning Local Law, Schedule Public Hearing 2018-068
f. Proposed Local Law 2017: Establishing Sewer Rates 2018-069/pg. 25
10. Report of the Trustees
a. Trustee McMurry: General Code Update
b. Sunset Park
c. Energy Smart Community
11. Report of Police Chief Steinmetz - submitted reports 2018-070/pgs. 26-29
12. Report of Assistant Superintendent of Public Works Wiese - submitted report 2018-071/pg. 30
13. Report of Superintendent of Public Works Cross
14. Report of Clerk & Treasurer - submitted report * 2018-072/pgs. 31-32
15. Report of the Attorney
16. Executive Session: as required
17. Adjournment
All Exhibits and Reports can be found at http://www.Cayuga-Heights.ny.us Agenda, unless otherwise noted
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EXHIBIT 2018-029 page 1 of 5
Minutes VILLAGE OF CAYUGA HEIGHTS Monday, May 15, 2017
Marcham Hall BOARD OF TRUSTEES 7:00 p.m.
MONTHLY MEETING
Present: Mayor Woodard; Trustees: Friend, Marshall, McMurry, Robinson, and Salton; Superintendent of Public Works
Cross; Assistant Superintendent of Public Works Wiese; Police Chief Steinmetz; Clerk & Treasurer Mangione; Attorney
Marcus.
Call to Order: Mayor Woodard calls the meeting to order at 7:01 p.m.
1. Approval of Meeting Minutes: March 20, 2017
Resolution #8031
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the March 20, 2017 Board of
Trustee Meeting Minutes as presented in Exhibit 2018-006.
Motion: Trustee McMurry
Second: Trustee Marshall
Ayes: Mayor Woodard, Trustees Friend, Marshall, McMurry, and Robinson
Nays: none
Abstentions: Salton
Motion carried
Items 2, 3, and 4 not presented.
5. Report of Fire Superintendent Tamborelle (Exhibit 2018-020)
There are no questions or comments on the Fire Superintendent’s report.
6. Privilege of the Floor (PoF) Sign-in Sheet displayed below
:
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EXHIBIT 2018-029 page 2 of 5
Ms. Nina Kohn speaks in favor of short-term rentals in the Village. She mentions that there are many reasons to allow
short-term rentals. It is her belief that not allowing homeowners to rent an auxiliary apartment in their home threatens
property ownership.
Mr. Jamol Pender says that he rents his accessory apartment to Cornell visitors. He purchased the property with the
impression that short-term apartment rentals are legal. He and his wife only allow rentals when they are both at home.
This is unlike some other areas such as NYC where the property owners vacate their property to accommodate renters.
Mr. Richard Coyle shares that a key feature in the purchase of their home is the ability to accommodate visiting
academics through short-term rentals. He believes it would be difficult for the Village to enforce a short-term rental
ordinance.
Ms. Pam Quirk thinks the temporary fence that has been constructed at Sunset Park makes no sense. She lives near the
Park and states that no one has been hurt by a fall down the slope. If a permanent fence were to be constructed, she
believes that it would only provide children a structure on which to climb.
Another villager, Maggie (unk.) is a lifelong resident and grew up near Sunset Park. She sees no reason for a fence.
Ms. Nancy Molina is willing for there to be a fence at Sunset Park.
7. Report of the Mayor (Exhibits 2018-021 through 2018-024)
a. Mayor Woodard reappoints Michael Pinnisi as a member of the Zoning Board of Appeals for the remainder Kirk
Segal’s term. His reappointment is necessary because more than 30 days has elapsed since his initial appointment and
he has not yet been sworn-in (or affirmed) as a member of the ZBA.
Resolution #8032
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the appointment of Michael Pinnisi
as a member of the Zoning Board of Appeals for the remainder Kirk Segal’s term.
Motion: Trustee Friend
Second: Trustee Robinson
Discussion: Trustee Salton expresses concern that Mr. Pinnisi may continue to be unavailable for ZBA meetings.
Ayes: Mayor Woodard, Trustees Friend, Marshall, McMurry, and Robinson
Nays: none
Abstentions: Salton, solely for the reason expressed during Discussion.
Motion carried
9. Report of Police Chief Steinmetz (Exhibit 2018-025a, b, c)
Mayor Woodard suggests that Chief Steinmetz be allowed to present his report and leave the meeting. He is undergoing
surgery and will be out of the office for several weeks.
The new Police vehicle budgeted for the new fiscal year will be procured using the NYS mini-bid system. He has been
assisted by a retired Ithaca PD officer who is familiar with the mini-bid system.
There is no news to report on the police services consolidation study.
7. Report of the Mayor -- continued (Exhibits 2018-021 through 2018-024)
b. Review of Rewritten Zoning Ordinance: Mayor Woodard recommends that the Board’s discussion of the draft
rewritten Zoning Ordinance, take place over several of the next meetings. By designation of sections to be discussed
at each session, review will be manageable and invite public comment on those sections. Voting will not be
necessary on each section. However, there must be consensus. The Mayor mentions that she has been asked to write
an Executive Summary. It is determined that a summary on this type of document is unadvisable. If it is resolved
during the August meeting, that the draft document is ready for a Public Hearing, it will be held at the September
Board Meeting. If the Board has not completed its review, the Public Hearing will be delayed accordingly. Attorney
Marcus explains that concurrent with the draft’s acceptance by the Board, a short-form SEQR will be required. In this
instance, it will be an administrative or pro forma process, since it is agreed that a change to the zoning law will have
a positive effect. He continues with the reminder that the draft will need to be sent to Tompkins County Planning and
that 239 Notification to municipalities bordering on Cayuga Heights will need to occur.
An extensive discussion, considering the best ways to communicate this zoning law revision to property owners and
residents, takes place. With the goal of informing and engaging as many individuals as possible, ideas include:
notification with Property Tax bills, a postcard, eNewsBlast articles, website references, Ithaca Journal or radio
announcements, or a combination of these. It is agreed that as the Board’s review takes place over the summer, if
there is little or no public participation, additional efforts to communicate will be made.
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EXHIBIT 2018-029 page 3 of 5
c. Sunset Park Fence: A potential safety hazard has been created from the cutting of overgrown vegetation on the park
slope. The wall of bushes created a visual barrier denoting the edge of a steep incline. The view-scape had
deteriorated as scrub trees and bushes grew. In response to repeated residents’ complaints, the cutting took place. The
Public Works committee will recommend a plan to address the potential safety hazard at the Park. The Town of
Ithaca Parks Department might offer some guidance since there are several parks in the area that have steep cliffs.
Suggestions are entertained; costs to implement all ideas presented are unknown and there is no parks budget
encumbered in the upcoming fiscal year. The Village will provide a green construction style fence though the July 4th
weekend in order to provide a barrier for those who gather to view the holiday fireworks display. The Board will
consider creating a Park Committee in the future.
d. Marcham Hall - Landscaping and Flooring: Mayor Woodard tables this topic for another time in order to devote more
time to the Waste Water Treatment Plant (WWTP).
e. The Bolton Point Committee on Rate Structure has voted to accept the change to the water rate structure which sets
5,000-gallon minimum water consumption base. The full Commission will vote on the recommendation in July,
following which all five (5) SCLIWC members will vote on the change. Mayor Woodard will perform further
analysis and recommend water and sewer rates to become effective in 2018.
f. WWTP – Response to NYSDEC Findings: The NYSDEC’s January inspection findings identified areas of the plant
which need attention. High phosphorus readings, due to the failure of the belt-press, were detected. Replacement of
the belt press has been addressed and phosphorus readings are no longer problematic.
GHD USA was engaged in December to assist the Village with its response to the DEC. Additionally, they would
analyze the potential for expanding plant capacity in order to respond to requests from the Village and the Town of
Lansing as well as the Town of Ithaca for more sewer units. The WWTP is not designed to handle storm-water; its
sole purpose is to process waste-water. The plant has room for around a 50% capacity expansion, however through
unintentional breaches, illegally connected sump pumps, and/or poorly fitted manhole covers, capacity has come
dangerously close to exceeding licensed limits. There have been single storm-water breaches flowing into the plant
causing an approach to its daily capacity limit. The plant could treat up to two (2) million gallons per day. The
Headworks building protects downstream equipment but is at the end of its useful life. The grit chamber is
undersized and the geography of the plant makes expansion difficult. An engineering report is needed to apply to the
2018 grant program. The WWTP is designed as a fixed-film reactor processer. If a change to a different wastewater
treatment solution were to be implemented, the current system would need to continue to function during a change-
over so its equipment could not be used as part of a new/different process. The current system is effected by
infiltration and inflow (I and I) of storm and ground water. Controlling I and I in Cayuga Heights and in the
municipalities served by the WWTP is advisable.
Resolution #8033
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Mayor Woodard to
sign GHD USA Contract Amendment #2 which increases the contract total by $25,500 for preparation of a preliminary design
of what would be needed for construction to upgrade the entire “headworks building”. The work product will be an Engineer’s
Report (ER) that is needed to seek NYSDEC approval before moving to final design/construction, the ER is also used to get
on the Environmental Facilities Corp’s (EFC) Intended Use Plan (IUP).
Motion: Trustee Robinson
Second: Trustee Salton
Ayes: Mayor Woodard, Trustees Friend, Marshall, McMurry, Robinson, and Salton
Nays and Abstentions: none
Motion carried
g. Proposed Local Law 2017-B (PLL 17-B) defines a sewer rent unit as 200 gallons per day. Local Law 2011-8 (LL#8)
replaced any and all prior laws establishing the basis for sewer rent. When LL#8 was written, it failed to include the
definition from the original sewer rent law, of how many gallons per day designate a unit. A unit, from the original
sewer rent law, is defined as 16,000 cubic feet annually. Using that same metric, PLL-B of 2017uses the simplified
designation of 200 gallons per day. Cayuga Heights charges for sewer treatment by the volume measured by water
meters. PLL-B of 2017 also categorizes the types of uses which are considered to be assessed the number of units. A
single-family structure is one (1) unit. Mayor Woodard adds that her analysis of three years’ usage data shows an
average usage of 115 gallons per day, however the variance is very high. Since every gallon of water used carried
with it a certain amount of I and I, the 200 gallons per day figure provides adequately for the variance.
Resolution #8034
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the scheduling of a Public Hearing
for June 19, 2017 on Proposed Local Law 2017-B
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EXHIBIT 2018-029 page 4 of 5
Motion: Trustee Salton
Second: Trustee Friend
Ayes: Mayor Woodard, Trustees Friend, Marshall, McMurry, Robinson, and Salton
Nays and Abstentions: none
Motion carried
In the interest of time, Mayor Woodard proposes tabling the remaining items listed under her report until a future meeting.
There are no objections.
8. Report of the Trustees:
Trustee McMurry states the Safe Routes to School sidewalk grant was not awarded to Cayuga Heights; another round of
funding is expected to take place in approximately 18 months. A formal debriefing on the Village’s application is
scheduled for Wednesday. Depending on the feedback received, improvements can be made to a future application.
Trustee Marshall shares that the Community Choice Aggregation (CCA) Committee met on 4/28/2017. The committee is
trying to determine a plan since procuring commitments on price from suppliers without knowing how many
municipalities will sign up to use the program isn’t possible. They are also still working out the language of the law; there
is not likely that there will be a quick solution.
Trustee Salton discussed the Greater Tompkins County Municipal Health Insurance Consortium’s growth and the
possibility of the City of Auburn joining the group. Expenses are down this year. GTCMHIC is moving forward with
CanaRX.
Trustee Friend is planning to set-up and start the benchmarking on Clean Energy initiative.
NYSEG will be holding a public meeting 5/24/2017 to talk about the Smart Meters Program. It is an “opt-out” program.
10. Report of Assistant Superintendent of Public Works Wiese (Exhibits 2018-026)
The Village parking lot paving is complete. Texas Lane and Sheldon Road have also been paved. Residents have
expressed their appreciation for the road paving. Striping of the parking lot will take place during the upcoming weekend.
A granite curb has been installed on N. Triphammer Road to prepare it for paving. The new loader will arrive next week;
the purchase price is made possible due to the high trade-in value of the backhoe which is about half of the original value
even though the backhoe is twelve (12) years old. ASPW Wiese gives credit to the DPW crew for the strong trade-in
value due to its regular maintenance of equipment.
11. Report of Superintendent of Public Works Cross (Exhibits 2017-027)
The Village participates in the Tompkins County Stormwater Coalition, which produces the required annual NYSDEC
Stormwater Report. Superintendent Cross formally presents the report to Mayor Woodard for her signature. The report is
ready for the public to view in the Clerk’s office; it will also be posted to our website. The Stormwater Management law
requires municipalities to take action in six different categories each year. Each action is called a Minimum Control
Measure (MCM). One requires public education; the Coalition conducts educational programs on behalf of the Village
and its other members. MCM #6 is called Municipal Housekeeping. In short, it requires that both the DPW facility and the
work performed throughout the Village by the DPW must comply with stormwater regulations. A NYSDEC inspection
took place approximately two and a half years ago; these inspections take place on a five-year rotation. The DEC makes it
known that reducing the daily load of phosphorus entering Cayuga Lake is a priority. They are focusing on DPW facilities
as a source of phosphorus. The Village’s DPW site has evolved over time and has no specific stormwater plan. It will be
necessary for a project involving regrading to be performed. Superintendent Cross requested and received a quote from
T.G. Miller to develop a site design plan which considers the existing surfaces, the amount of runoff to be expected, and
how to incorporate the design plan to meet DEC standards. The quote is for $10,000. It will contain documents that can
be presented to the DEC for a stormwater permit and will describe the work required to bring the DPW into stormwater
compliance.
Resolution #8035
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes the Mayor to sign a
contract with T.G. Miller to provide a site design plan for the DPW Sheldon Road site to comply NYSDEC stormwater
regulations. The contract is for $10,000 to be drawn from the Capital Fund account previously encumbered for a Palmer
Woods landscape architect.
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EXHIBIT 2018-029 page 5 of 5
Motion: Trustee Robinson
Second: Trustee Salton
Ayes: Mayor Woodard, Trustees Friend, Marshall, McMurry, Robinson, and Salton
Nays and Abstentions: none
Motion carried
12. Report of Clerk & Treasurer - Submitted reports (Exhibits 2017-028 a,b)
Resolution #8036
BE IT RESOLVED THAT: Abstract #012 for FYE2017 consisting of TA vouchers 103 – 111 in the amount of $16,278.61
and Consolidated Fund vouchers 929 - 1013 in the amount of $279,904.73 is approved and the Treasurer is instructed to make
payments thereon.
Motion: Trustee Salton
Second: Trustee Robinson
Discussion: none
Ayes: Mayor Woodard, Trustees Friend, Marshall, McMurry, Robinson, and Salton
Nays & Abstentions: none
Motion carried
13. Report of the Attorney
Attorney Marcus indicates that all legal issues have been addressed. However, he circulates three different versions of the
Village seal that his wife Terry edited at the request of the Board.
14. No Executive Session
15. Adjournment
Mayor Woodard adjourns the meeting at 9:56 p.m.
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EXHIBIT 2018-038 page 1 of 6
Minutes VILLAGE OF CAYUGA HEIGHTS Monday, June 19, 2017
Marcham Hall BOARD OF TRUSTEES 7:00 p.m.
MONTHLY MEETING
Present: Mayor Woodard; Trustees: Biloski (7:38 p.m. arrival), Friend, Marshall, Robinson, and Salton; Superintendent of
Public Works Cross; Assistant Superintendent of Public Works Wiese; Clerk & Treasurer Mangione; Attorney Marcus;
Planning Board Chair: Fred Cowett. Absent: Trustee McMurry, Fire Superintendent Tamborelle, Police Chief Steinmetz
Call to Order: Mayor Woodard calls the meeting to order at 6:55 p.m.
1. Approval of Meeting Minutes: April 4th, 2017 (Exhibit available on the website)
Resolution #8037
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the April 4, 2017 Board of Trustee
Meeting Minutes as presented in Exhibit 2018-007.
Motion: Trustee Friend
Second: Trustee Marshall
Ayes: Mayor Woodard, Trustees Friend, Marshall, Salton and Robinson
Nays: none
Abstentions: none
Motion carried
2. Approval of Meeting Minutes: April 10, 2017 (Exhibit available on the website)
Resolution #8038 not voted on
Quorum of attendees necessary for approval are not present; item tabled until a future meeting.
3. Approval of Meeting Minutes: April 17, 2017 (Exhibit available on the website)
Resolution #8039
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the April 17th, 2017 Board of
Trustee Meeting Minutes as presented in Exhibit 2018-019.
Motion: Trustee Salton
Second: Trustee Marshall
Ayes: Mayor Woodard, Trustees Friend, Marshall, Salton and Robinson
Nays: none
Abstentions: none
Motion carried
4. Approval of Meeting Minutes: May 15, 2017 (Exhibit 2018-029 available, not complete at time of meeting)
Report of Fire Superintendent Tamborelle (Exhibit 2018-030)
There are no questions or comments on the Fire Superintendent’s report.
The Fire Council Yard Sale was held last Saturday. There was a large crowd and most items were sold. A few unsold
items were held over for sale on the internet.
The Fire Department will be holding a movie night again this year. Permission is sought from the Board of Trustees to
hold “Movies at the Station” from June 27, 2017 until August 15, 2017, skipping July 4 th. Movie nights start at 1800
hours at the station. The Board is asked to waive the permit fee for this function.
Resolution #8040
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the Cayuga Heights Fire
Department request to hold “Movies at the Station” during the requested date range. The permit fee is waived for this
function.
Motion: Trustee Robinson
Second: Trustee Salton
Ayes: Mayor Woodard, Trustees Friend, Marshall, Salton and Robinson
Nays: none
Abstentions: none
Motion carried
EXHIBIT 2018-038 page 2 of 6
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6. Privilege of the Floor (PoF)
Candidate for Tompkins County Legislature, District 10, Deborah Dawson introduces herself. Cayuga Heights is in
District 10. Dooley Kiefer has held this seat since 1994 and has decided not to run again.
Ed Lavigne, Lansing Town Supervisor, is in attendance. He is looking forward to working with the mayor and the board.
7. Report of the Mayor (Exhibits 2018-021 through 2018-024)
a. Colbert Water and Sewer Question:
The following was received by the Board of Trustees and is entered here into the record.
Timothy J. Colbert
P.O. Box 597
Alexandria Bay, NY 13607
June 7, 2017
The Board of Trustees
Village of Cayuga Heights
836 Hanshaw Rd.
Ithaca, NY 14850
Dear Trustees,
On February 20, 2017 I sent the enclosed letter to the Mayor, Linda Woodard, regarding excessive water consumption at our
home at 207 Iroquois Road. At the time the letter was written, I did not know the source of the excessive water consumption,
but we had not occupied our home since October, 2016. Thus, our water usage should have been negligible. We had Bolton
Point and our plumber inspect our home in our absence on two occasions, trying to find the source of the leak, but no leaks
were found.
As stated in my letter to the Mayor in February, the water invoice in question was in the amount of $2,433.16 for the period of
10-16-16 to 1-15-17. The prior year, our water bill was $289.88 for the same period of time. Along with this letter, I included
a check in the amount of $300, which was in excess of a typical water bill for this time of year.
I did not receive a response to my letter from the Mayor, or anyone else that had been copied on it. My check was deposited by
the Village, so I assumed the matter was settled.
We sold our home on Iroquois Road on May 22, 2017 after 34 years in this home and have relocated to Charleston, South
Carolina. To my surprise, just days prior to closing, I was informed of a lien on our home for a water bill delinquency in the
amount of $2,283.76. This, in combination with our $300 prior payment would imply that a late charge of $150.60 had been
applied to our account. In order for the closing to take place, the lien was cleared and the full amount was paid at closing.
Prior to the sale of our home, we discovered the water consumption was caused by a defective furnace-mounted humidifier.
Apparently, this unit was allowing water to pass through the humidifier and went directly down the condensate drain. Thus,
there was no apparent leak. We replaced the humidifier prior to the closing.
Being a resident of the Village of Cayuga Heights for the past 34 years, I am extremely disappointed that I was not given the
courtesy of a response to my letter by the Mayor. Further, to have our check deposited, but not be informed that a balance still
existed demonstrates very questionable business practices by the Village of Cayuga Heights. Finally, to have a lien placed on
our home was insulting and outrageous, to say the least.
Although the water invoice has been paid in full I ask the Board of Trustees to consider providing a rebate to me for the
following reasons:
1. Since the water that was consumed went directly through our humidifier, it did not require treatment. Thus, we should
not be charged sewer usage on this.
2. The late charges imposed on our invoice should be forgiven as the Village was negligent in not responding to my
letter and we were never informed of a delinquency.
3. An accommodation should be made for some portion of the water consumed, as we were not in residence during the
winter of 2016/2017.
I thank you for your consideration and respectfully request a response to my inquiry.
Sincerely,
Timothy J. Colbert
Cell: 607-280-5900
Cc: Linda Woodard, Mayor
Randy Marcus, Esq.
Joan Mangione, Treasurer
Brent Cross, Supt. of Public Works
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EXHIBIT 2018-038 page 3 of 6
Mayor Woodard explains that the Colberts subsequently discovered that their humidifier was malfunctioning and was
stuck at “on”. Therefore, the water was used and was processed as wastewater. The question of the Village’s receipt
of a $300.00 check, which in Mr. Colbert’s mind satisfied the water/sewer bill, is discussed. It is common for
residents to remit partial payment on a water/sewer bill. Hence, when the Colbert’s check was received with no
accompanying explanation, it was processed as any other partial payment. The Colbert home sale coincided with the
Village’s annual relevy of outstanding water/sewer payments onto the Real Property Tax bills which caused the lien.
Resolution #8041
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves a refund of the penalty portion of the
Colbert’s water/sewer bill and authorizes the Treasurer to make payment in the amount of $150.60 on same.
Motion: Trustee Robinson
Second: Trustee Friend
Ayes: Mayor Woodard, Trustees Friend, Marshall, and Robinson
Nays: none
Abstentions: Salton
Motion carried
b. Sunset Park – Fencing and Signage: Mayor Woodard has been informed that every time the black construction
fencing is put up at the park, it is pulled down. To avoid needless time and expense, the fence has been removed. It
will be reinstalled on Monday, July 3rd, prior to the fireworks display for Independence Day. The Cayuga Heights
Historians have requested that the fence be in place for their “Walk and Talk” event on July 8th. A short talk on the
history of Sunset Park will be presented by Village Historian Bea Szekely with a description of the natural area by
Fred Cowett, and followed by a talk on former and current residents near the park by Deputy Historian Pat Longoria.
To take the place of the unpopular fencing, signs will be erected to warn park visitors about the steep slope. The
Board is invited to give their opinion on sign design, size, and number. Comments from residents have been received
by village staff and administration that signs are preferable to fencing.
c. Sewer Billing: The water and sewer analysis, conducted by Mayor Woodard, vis a vis billing minimums, has revealed
a flaw in the Village’s quarterly sewer billing process to outside municipalities. Bolton Point provides the files used
to produce outside sewer billing. Meter size is not a field in these files. There is also a problem if the number of sewer
units does not equal the number water units. For example, if an apartment building has 50 units, the quarterly
minimum is not the lesser of 10,000 gallons or actual metered gallons, it is 50 units times 10,000 gallons or the actual
metered gallon amount. This miscalculation has cost Cayuga Heights between $2,500 to $6,000 per quarter per
municipality.
Trustee Biloski arrives at 7:38 p.m.
d. Village Seal: There are three variations to choose from. The consensus is the seal labeled B on Exhibit 2018-031 in
the Agenda packet. The new seal will be used on all Village documents where appropriate.
e. Zoning: The Board will cover the remaining Agenda items and return to the revised Zoning Law.
8. Report of the Trustees:
Trustee Friend follows up on the Village’s Resolution #8028 on April 17, 2017 adopting the NYS Climate Smart
Communities Pledge. The Pledge lists benchmarks that the Village can measure and make efforts to improve energy
efficiency measures against. Ms. Skye Hart from Cornell Cooperative Extension worked with her and Deputy Clerk
Walker to set energy usage benchmarks for all village buildings.
Another qualifying benchmark is adoption of the New York State Unified Solar Permit. The New York State Energy
Research and Development Authority, known as NYSERDA, promotes energy efficiency and the use of renewable energy
sources. It has developed a Unified Solar Permit which local governments can pass legislation to adopt. The New York
State Unified Solar Permit (USP) is recommended as a way to reduce costs and delays for solar projects in the
jurisdiction. In his role as Building Code Enforcement Officer, Superintendent Cross uses a checklist and is of the opinion
that use of the USP will slow down the approval process. Trustee Friend suggests that perhaps the contractor should fill
out the form. The submission deadline is at the end of July. Information about the USP and a copy of the form will be
circulated prior to the July meeting, at which time a vote will be held.
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EXHIBIT 2018-038 page 4 of 6
Mayor Woodard raises the concern that a quorum may not be available for the July and/or August meeting(s). She
explains that discussion of the rewritten Zoning Law Draft is critically important to future village conditions. It is
preferable to have as many trustees in attendance as possible and to be able to inform residents which sections of the
Zoning Law Draft will be addressed at each meeting.
9. Report of Police Chief Steinmetz (Exhibits 2018-032a, b, c)
Chief Steinmetz is not in attendance, his monthly reports are in the Agenda.
10. Report of Assistant Superintendent of Public Works Wiese (Exhibits 2018-033)
Inclement weather hindered completion of Texas Lane; it is now finished. The recently purchased loader has arrived. Josh
Randall, who has worked with the DPW in the past, started today, June 19th. His background check was performed by
CHPD; it returned no undesirable information.
Resolution #8042
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the hiring of Josh Randall to the
position of Laborer at the rate of $15.00/hour commencing June 19, 2017 and continuing through leaf season (approx.
December 15, 2017). No additional benefits are associated with the position of Laborer. His background check is complete.
Motion: Trustee Salton
Second: Trustee Biloski
Ayes: Mayor Woodard, Trustees Biloski, Friend, Marshall, Robinson, and Salton
Nays and Abstentions: none
Motion carried
11. Report of Superintendent of Public Works Cross (Exhibits 2017-034)
1, 2, 3. As SPW Cross explains in his report, GHD USA provided a quote of $27,000 to the Village for a comprehensive
plant-wide analysis of the WWTP approximately six (6) months ago. The Village does not qualify for grant funding that is
available for the project types to be planned by GHD through the Governor’s office, due to the median household income
level of the population served by the WWTP. There is a strong likelihood that if the Village contracts with GHD for an
Engineering Study that it would qualify for monies available through the NYS Environmental Facilities Corporation
(NYSEFC). As the financial arm of the DEC, the NYSEFC has a five (5) year $1.15 billion grant program. The WWTP
would be given a ranking on their Intended Use Plan. With a shovel ready project, the Village could apply for a grant next
year. GHD’s initial proposal was for $27,000. Since that time, analysis on a portion of the Headworks project was
contracted with GHD for $4,500 which represents a portion of the analysis that would have been completed with the
original proposal. As of today, they have quoted a price of $23,000 to complete the full engineering study.
Resolution #8043
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Mayor Woodard to
sign a contract with GHD USA to perform a comprehensive Planning Study of the Headworks process at the Village’s Waste
Water Treatment Plant, not to exceed $27,000.
Motion: Trustee Salton
Second: Trustee Robinson
Ayes: Mayor Woodard, Trustees Biloski, Friend, Marshall, McMurry, Robinson, and Salton
Nays and Abstentions: none
Motion carried
10. A proposed Memorandum of Understanding (MOU) between Cayuga Heights and the Town of Lansing is explained in Item
#4 in the Engineer’s Report (Exhibit 2018-034).
Resolution #8044
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Mayor Woodard to
sign a Memorandum of Understanding with the Town of Lansing to grant a maximum metered volume of 33,050 gallons per
day of additional wastewater processing.
Motion: Trustee Robinson
Second: Trustee Friend
Ayes: Mayor Woodard, Trustees Biloski, Friend, Marshall, McMurry, Robinson, and Salton
Nays and Abstentions: none
Motion carried
Attorney Marcus mentions that when this MOU becomes a contract, the matter of a SEQR will need to be addressed.
11. & 6. Superintendent Cross reviews the remaining topics covered on his report.
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EXHIBIT 2018-038 page 5 of 6
Mayor Woodard has arranged to bring the six (6) parties of the Intermunicipal Sewer Agreement together on June 30, 2017.
The meeting will be held at Marcham Hall.
12. Report of Clerk & Treasurer - Submitted reports (Exhibits 2017-035 a, b, c)
Resolution #8045
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes the adoption of the Computer
Breach Notification Policy.
Motion: Trustee Salton
Second: Trustee Robinson
Ayes: Mayor Woodard, Trustees Biloski, Friend, Marshall, McMurry, Robinson, and Salton
Nays and Abstentions: none
Motion carried
Resolution #8046
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes the Treasurer to make budget
transfers as necessary to close Fiscal Year Ending May 31, 2017.
Motion: Trustee Friend
Second: Trustee Robinson
Ayes: Mayor Woodard, Trustees Biloski, Friend, Marshall, McMurry, Robinson, and Salton
Nays & Abstentions: none
Motion carried
Resolution #8047
BE IT RESOLVED THAT: Abstract #013 for FYE2017 consisting of TA vouchers 112 - 116 in the amount of $1,935.38
and Consolidated Fund vouchers 1014 - 1113 in the amount of $340,564.43 is approved and the Treasurer is instructed to
make payments thereon.
Motion: Trustee Biloski
Second: Trustee Marshall
Ayes: Mayor Woodard, Trustees Biloski, Friend, Marshall, McMurry, Robinson, and Salton
Nays & Abstentions: none
Motion carried
Resolution #8048
BE IT RESOLVED THAT: Abstract #01 for FYE2018 consisting of TA vouchers 1 - 6 in the amount of $20,117.23 and
Consolidated Fund vouchers 1 - 21 in the amount of $304,664.41 is approved and the Treasurer is instructed to make
payments thereon.
Motion: Trustee Salton
Second: Trustee Biloski
Ayes: Mayor Woodard, Trustees Biloski, Friend, Marshall, McMurry, Robinson, and Salton
Nays & Abstentions: none
Motion carried
Report of the Mayor (continued)
Draft Zoning Ordinance Review:
Mayor Woodard goes over essential points of procedure. The Board is advised by Attorney Marcus that at this point in the
process the draft Zoning Ordinance belongs to them. Chair of the Zoning Review Committee (ZRC), Fred Cowett
agrees to maintain the document and make changes to it when consensus is reached by the Board that a revision is to be
made.
Article 10. Signs
Superintendent Cross, a ZRC member, shares that there is NYS Law covering items that cannot be regulated, such as “For
Sale” signs. The ZRC referenced the James A. Coon Local Government Technical Series Publications for guidance on
this topic. After discussion on §10.3.J and agreement that it is vague and subjective, it is agreed that the section
prohibiting “exterior signs containing excessive product or service advertising or trade names” is to be removed and
subsequent sections renumbered. The Board questions who will decide what is “appropriate” and why there should be “no
more than two typefaces” on a sign. Mr. Cowett explains that if something is not addressed in the Code, it cannot be
12
EXHIBIT 2018-038 page 6 of 6
regulated. These sections introduce an esthetic component into the Code. As a guiding principle for the ZRC, unless
otherwise specified, the draft document is written as a permissive law. Anything that the municipality wants to allow
property owners to do, must be stated. The absence of any statement is a prohibition. A lot of the sign section is
boilerplate and the decision is, to leave it as is. The fee schedule is referenced throughout the document. The Board
reviews that separately; it has not been reviewed for twenty-three (23) years.
Article 11. Lighting
The Board considered whether it should address the question “blue” light effects on vision health. Since LED lights are
more energy efficient than florescent lights and the Village has just adopted the NYS Climate Smart Communities Pledge
this causes uncertainty. Brian Eden, Village representative to the Environmental Management Council, shared his
concerns about “blue” lighting via email prior to the meeting. Sections covering exterior lighting need attention.
Article 12 Off-Street Parking
There is confusion regarding on-street parking. On-street parking is technically a Public Safety issue and is not a zoning
question. Local Law requires at least four (4) feet between the roadway and a parked car. Any failure to obey zoning law
does not trigger ticket issuance by a Village Police Officer. The Code Officer must issue an appearance ticket to enforce
adherence to zoning law. Regulations which set statutes on driving surfaces, conform to uniform building standards set by
industry experts.
Article 13 Property Maintenance
Brush piles and accumulation of stormwater are reviewed and found to be reasonable as is.
Article 15 Solar Energy Collectors
Local Law 2016-1 to establish solar energy collector requirements is incorporated here.
Review of the Draft Zoning Ordinance will continue in July covering Articles 16 – 21 and in August, Articles 4 – 9.
A pilot program to study methods to control Japanese Knot Weed within the Village has started.
13. Report of the Attorney
14. Executive Session
Resolution #8049
WHEREAS: The NYS Open Meeting Law §105 prescribes matters for which a public body may conduct an executive
session; and,
WHEREAS: Upon a majority vote of its total membership, taken in an open meeting pursuant to a motion identifying the
general area or areas of the subject or subjects to be considered; and,
WHEREAS: The conduct an executive session for these enumerated purposes only, provided, however, that no action by
formal vote shall be taken to appropriate public moneys:
THEREFORE, BE IT RESOLVED THAT: An Executive Session of the Village of Cayuga Heights Board of Trustees is
conducted for the purposes of subsection (f) the medical, financial, credit or employment history of a particular person or
corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or
removal of a particular person or corporation.
Motion: Trustee Robinson
Second: Trustee Marshall
Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, McMurry, Robinson, and Salton
Nays and Abstentions: none
Motion carried
Resolution #8050
BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees ends Executive Session and returns to an open
meeting.
Motion: Trustee Marshall
Second: Trustee Robinson
Ayes: Mayor Woodard; Trustees Marshall, Robinson, and Salton
Nays and Abstentions: none
Motion carried
15. Adjournment
Mayor Woodard adjourns the meeting at 10:35 p.m.
13
EXHIBIT 2018-029
Minutes VILLAGE OF CAYUGA HEIGHTS Friday, August 11, 2017
Marcham Hall DRAFT BOARD OF TRUSTEES 9:30 a.m.
SPECIAL MEETING
Present: Mayor Woodard; Trustees: Friend, Biloski, Marshall, Robinson, and Salton; Clerk & Treasurer Mangione; Attorney
Marcus
Call to Order: Mayor Woodard calls the meeting to order at 9:32 a.m.
Mayor Woodard asks if there is any comment on the Proposed Local Law. Trustee Salton expresses his appreciation for all the
effort that has gone into clarifying the method of computation. It is understood that this clearly states the method that was
intended by current Local Law #8 of 2011 but which left room for alternate interpretation. The Mayor adds that the revised
wording makes it clear and makes future revisions simpler. If the Board decides to use meter size in the calculation, which is a
discussion for a later time, that has been made easier with the clarification in this revised law.
A copy of this Proposed Local Law will be sent to each municipality as a curtesy and each will be made aware that a Public
Hearing will be held.
Resolution #8060
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees accepts the current draft of Proposed Local
Law 2017-B, Exhibit 2018-047, and authorizes a Public Hearing to be held at 7:30 p.m. on Monday, August 21, 2017 at
Marcham Hall during the Monthly Board of Trustees’ Meeting.
Motion: Trustee Robinson
Second: Trustee Biloski
Ayes: Mayor Woodard, Biloski, Marshall, Salton and Robinson
Nays: none
Abstentions: none
Motion carried
Discussion of the upcoming determination of sewer rates takes place. That change and subsequent Local Law is required to be
in effect by January 1, 2018. The Village’s sewer rates are on the low side statewide.
The meeting is adjourned at 9:46 a.m.
14
EXHIBIT 2018-064
October 12, 2017
Village of Cayuga Heights
Honorable Linda Woodard
Board of Trustees
Monthly Report September 2017
We slowed down slightly in September with a total of 48 calls. We had 27 calls in the Village of Cayuga Heights,
14 calls in the Town of Ithaca and 7 requests for mutual aid. There were 25 EMS calls and 23 fire runs. We did see
a decrease in requests for assistance to the Ithaca Fire Department but an increase in daytime requests to the Lansing
Fire Department.
September trainings consisted mainly of catching people back up with department loose equipment and preparing
for the fall recruit classes in October. Lt. Devin Savoy spent several evenings working with members who need to
complete their interior checklist. We will be holding our fall recruit training sessions October 14th, 15th and 22nd.
There is a large-scale Airport Disaster Drill scheduled for October 14th.
We received a quote from Pleasant Valley Electric for the LED light conversion project and we are currently looking
to get two more quotes for this project. We are working on the two overnight rooms at the station to utilize that space
better. We have put two full bunk beds in the large room and have installed some shelving with space to hang our
dress uniforms which have been on rolling racks for several years. These rooms have historically been a catch all
area for items that need storing and we are trying to make them more user friendly. We frequently have members
spend nights and weekends at the station to catch more calls and we want to make these rooms comfortable for them.
On September 21st, we had our Fall Recruit Class Informational Dinner. We start advertising for this dinner in mid
August with the sign in front of the station. This year the Cornell Daily Sun published an article about the department
during the week leading up to the dinner and we also took the trucks and members to Cornell for the Safety Fair on
north campus. Prior to the dinner I had received about 25 RSVPs but with the increase in publicity thought that we
may get more people at the dinner then had RSVP’d so I planned accordingly when ordering dinner for that evening
at Wegmans. We had 28 people show up at the station for the dinner. We had several area residents (our target
demographic) as well as a host of undergraduate and graduate students from Cornell. At the dinner, we do our best
to make sure that we inform all potential members about the commitment it requires to be a volunteer firefighter.
We frequently get students at Cornell who wish to join the department with their eye on medical school applications.
We gladly accept these folks as members and it has worked out very well for us in the past and as long as I have
been chief we have had at least one person every year move on to medical school. This year at the recruit dinner we
had three seniors at Cornell come to the dinner looking to join the department with medical school in mind. We
advised them that they should have joined as freshmen or sophomores because as seniors they will not even be able
to finish the required trainings before they graduate and move on. After the dinner we got 19 applications for
membership and held two evenings of interviews at the station. After interviewing all 19 applicants we accepted 12
for membership. Reasons for not accepting ranged from, lives to far away to not enough time in Ithaca to make it
through the training process. This recruit class consists of one village resident, an active duty Army Captain who is
a Professor of Military Science at the ROTC detachment and his wife, and 9 students from Cornell ranging from
freshmen to juniors. We have four women and eight men. We are pleased with this number of recruits.
Looking forward to the fall we have our Annual Open House, the fall recruits’ classes, the Tompkins County
Airport Drill and visits to local schools for fire prevention. October starts a hectic fall and winter for the
department but everyone seems motivated and happy to be busy.
Sincerely,
George Tamborelle
Fire Chief/Fire Superintendent
15
EXHIBIT 2018-065
16
EXHIBIT 2018-066
October 2017
Hon. Kathleen H. Burgess
Secretary to the Commission
New York State Public Service Commission
Empire State Plaza
Agency Building 3
Albany, NY 12223-1350
RE: Residential Fixed Customer Charges
Dear Commissioners Rhodes, Sayre, Burman, and Alesi:
We appreciate the important work the Public Service Commission is doing to implement much needed utility and
energy reform as part of the Reforming the Energy Vision (REV). However, ever increasing energy costs continue
to burden our residents and small businesses.
A major driver of these costs are stubbornly high fixed charges for electricity, which customers must pay every
month regardless of how much energy they use. We write to urge you to reduce these high fixed charges. These
charges greatly constrain the ability of our residents and small businesses to control their energy bills by using less
or by installing renewable energy systems like solar PV, and as such, are contrary to the Governor’s REV initiative
and clean energy goals. High fixed charges also shift costs from bigger energy users to more vulnerable
populations. They are particularly burdensome for the low and moderate income members of our communities,
who tend to use less energy than average and pay a disproportionate amount of their income toward these high
fixed charges. New York needs electricity pricing that works to alleviate this problem, not worsen it.
Utilities in New York have very high fixed charges compared to other states. For example, National Grid has a
residential fixed charge of $17 in New York, but only $5 in Rhode Island and $5.50 in Massachusetts. Those of us
in Central Hudson territory have even higher fixed charges at $24—the highest in the state—and the company is
now seeking to increase these charges to $25, as well as introduce a new tiered “service size charge” for many
customers. Fixed charges in New York are higher than in all neighboring states, and impose an unacceptable
burden on our communities.
While the Commission should be commended for denying utilities’ requests to increase fixed charges in recent
years, we urge you to now join states like Connecticut in seeking to reduce them. A major reduction in residential
fixed charges in the current National Grid and Central Hudson rate cases would benefit a majority of residential
customers by lowering their bills, and would particularly help low-usage customers, which typically include low-
and moderate-income households, seniors, the disabled, and conservation-minded customers. Reducing the fixed
charge to below $10 would make New York a national leader on this issue and would help the state meet its energy
and environmental goals.
Thank you for your consideration and your commitment to protecting the ratepayers of New York.
Sincerely,
[NAMES, TITLES, ELECTED OFFICE]
17
EXHIBIT 2018-066
18
EXHIBIT 2018-066
19
EXHIBIT 2018-066
20
EXHIBIT 2018-066
21
EXHIBIT 2018-066
22
EXHIBIT 2018-067
23
EXHIBIT 2018-067
24
EXHIBIT 2018-068
25
EXHIBIT 2018-069
VILLAGE OF CAYUGA HEIGHTS
PROPOSED LOCAL LAW 3 OF THE YEAR 2017
A LOCAL LAW ESTABLISHING SEWER RATES, TO BE APPLIED IN ACCORDANCE WITH
LOCAL LAW 2 OF 2017 OF THE VILLAGE OF CAYUGA HEIGHTS
Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows:
Section I. PURPOSE
The purpose of this Local Law is to establish sewer rates of (a) $2.39/1000 gallons consumed for treatment of
waste water originating from premises located within the Village and (b) $3.59/1000 gallons used for treatment of
waste water originating from premises located outside of the Village, such rates to be applied in accordance with
Local Law 2 of 2017, and as such Local Law may be amended in the future.
Section II. AUTHORITY
This Local Law is enacted pursuant to the grant of powers of local governments provided for in (i) Section 10 of
the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provisions of the New
York State Constitution or not inconsistent with any general law relating to its property, affairs, government or
other subjects provided for in said Section 10 of the Municipal Home Rule Law, (ii) General Municipal Law
Article 14-F, (iii) General Municipal Law Sections 451 and 452, and (iv) Village Law Article 14.
Section III. ESTABLISHMENT OF SEWER RATES
As of January 1, 2018, sewer rates shall be (a) $2.39/1000 gallons used for treatment of waste water originating
from premises located within the Village and (b) $3.59/1000 gallons used for treatment of waste water originating
from premises located outside of the Village.
Section IV. SUPERSEDING EFFECT
All Local Laws, resolutions, rules, regulations and other enactments of the Village of Cayuga Heights in conflict
with the provisions of this Local Law are hereby superseded to the extent necessary to give this Local Law full
force and effect.
Section V. VALIDITY
The invalidity of any provision of this Local Law shall not affect the validity of any other provision of this Local
Law that can be given effect without such invalid provision.
Section VI. EFFECTIVE DATE
This Local Law shall be effective immediately upon filing in the office of the New York State Secretary of State,
except that it shall be effective from the date of its service as against a person served with a copy thereof, certified
by the Village Clerk, and showing the date of its passage and entry in the Minutes of the Village Board of Trustees.
26
EXHIBIT 2018-070a
October 2, 2017
To: The Honorable Mayor Woodard
Members of the Board of Trustees
Village of Cayuga Heights
Re: Report of the Police Department for September, 2017
In the month of September the police department received 362 calls for service. In addition to these calls 112 uniform
traffic tickets were issued and 8 parking violations were cited. A breakdown of the calls for service is as follows:
No Felony complaints were received.
4 Penal Law Misdemeanor complaints were handled. 1 for Criminal Mischief, 2 for Fraud and 1 for Larceny. The
Criminal Mischief complaint was reported as spray painted graffiti on the tree and wall in Sunset Park. No suspects
are known and the DPW restored the tree and wall. The first Fraud complaint involved a resident sending cash to a
subject who stated the resident’s child was in jail. The resident realized the situation was a scam, however was not
able to have their cash returned to them. The second complaint came from a resident stating that his credit card had
been used in several locations without his permission. The credit card company reimbursed the complainant and
there is a suspect in this ongoing investigation. The Larceny complaint was made by a local business stating that a
subject had walked into their building and taken numerous items without paying for them. The investigation is
ongoing.
2 Misdemeanor Vehicle and Traffic incidents were handled. During traffic stops subjects were found to be unlicensed
drivers and having suspended registrations. Drivers were charged with Aggravated Unlicensed Operation of a MV
and Suspended Registration.
1 Penal Law Violation was handled for Drugs. During the investigation of a traffic stop the officer found a subject
in the vehicle to be in possession of marijuana. A charge of Unlawful Possession of Marijuana was filed.
3 Incidents of Local Law violations were received; 1 for Dog Control, and 2 for Noise. The Dog Control complaint
came in as a noise complaint of a barking dog. Officers are aware of the dog barking and the situation is under
observation. 2 of the noise complaints were reported as a loud party at the same location. A noise violation was cited
on the second complaint as the suspects had been given a warning on the first complaint. Another noise complaint
was received for sawing in the neighborhood. The officer made contact with the sawing resident and it was stated
that the sawing would be done shortly.
1 Warrant arrest was made. CHPD was notified that a subject having an active bench warrant out of Cayuga Heights
Court was about to be released from jail. A retainer was sent to the jail and upon release the defendant was
transported to Cayuga Heights Court for arraignment. The subject was remanded back into custody of Tompkins
County Jail.
There were 6 motor vehicle accidents reported.
1 incident was reported involving deer. A resident reported a large deer with wires on its antlers. The officer on
duty responded to the area but no deer was located.
In summary, 5 persons were arrested and the following 5 charges were filed: 1-Unlawful Possession of Marijuana,
1-Aggravated Unlicensed Operation MV 3rd, 1-Operating a MV while Registration Suspended, and 1- Execution of
Bench Warrant, and 1-Local Law/Noise.
Over the course of this month police department members took part in the following trainings and events:
The full time officers worked a total of 19 hours of overtime and the part time officers worked a total of 162 hours.
Sincerely,
Chief James Steinmetz
27
EXHIBIT 2018-070b
CAYUGA HEIGHTS
POLICE DEPARTMENT
SEPTEMBER 2017
Total Traffic Citation Report, by Violation
Violation Description Totals
7C LL#1-96 WRONG SIDE TO CURB OR EDGE 1
7D LL#1-96 OVERNIGHT PARKING 7
Report Totals 8
EXHIBIT 2018-070c
Cayuga Heights Police Department
Uniform Traf Tickets 9/1/17 - 9/30/17
Date Offense Location
9/1/17 306b Uninspected Motor Vehicle Pleasant Grove Rd
9/1/17 4011a Unreg Motor Vehicle (Exp 08/12/17) Pleasant Grove Rd
9/1/17 306b Uninspected Motor Vehicle Pleasant Grove Rd
9/1/17 4031 Fail To Place Reg Sticker Trip Rd
9/1/17 4011a Unreg Motor Vehicle Pleasant Grove Rd
9/1/17 306b Uninspected Motor Vehicle Pleasant Grove Rd
9/1/17 1110a Disobey Traf Control Device (Spd 45/30) Trip Rd
9/1/17 4031 Unauthorized Rear Window Sticker Trip Rd
9/2/17 1180d Spd in Zone 400 Trip Rd
9/4/17 1110a Disobey Traf Control Device Trip Rd
9/5/17 306b Uninspected Motor Vehicle (7/16) N Trip Rd
9/5/17 4011a Unreg Motor Vehicle N Trip Rd
9/5/17 3752a1 No/Inadequate Lights Hanshaw Rd
9/5/17 3752a3 No/Insufficient Tail Lamps Pleasant Grove Rd
9/5/17 3191u Operating Without Insurance Pleasant Grove Rd
9/5/17 3752a3 No/Insufficient Tail Lamps Pleasant Grove Rd
9/5/17 3752a1 No/Inadequate Lights N. Trip Rd
9/5/17 3191u Operating Without Insurance N. Trip Rd
9/5/17 3752a1 No/Inadequate Lights Hanshaw Rd
9/5/17 3191u Operating Without Insurance Hanshaw Rd
9/6/17 3752a1 No/Inadequate Lights Hanshaw Rd
9/6/17 3752a3 No/Insufficient Tail Lamps N Trip Rd
9/7/17 1110a Disobey Traf Control Device (Spd) Hanshaw Rd
9/7/17 37540 Inadequate or No Stop Lamps Hanshaw Rd
9/8/17 1110a Disobey Traf Control Dvc (OW Sign School Drive off) E.Upland Rd
9/8/17 1110a Disobey Traf Control Dvc (OW Sign School Drive off) E.Upland Rd
9/8/17 3752a1 No/Inadequate Lights N Trip Rd
9/8/17 3752a1 No/Inadequate Lights Hanshaw Rd
9/8/17 4011a Unreg Motor Vehicle Hanshaw Rd
9/8/17 3752a1 No/Inadequate Lights N Trip Rd
9/8/17 4011a Unreg Motor Vehicle N Trip Rd
9/9/17 37540 Inadequate or No Stop Lamps Hanshaw Rd
28
EXHIBIT 2018-070c
Cayuga Heights Police Department
Uniform Traf Tickets 9/1/17 - 9/30/17
Date Offense Location
9/9/17 1180b Spd Over 55 Zone St Rt 13
9/9/17 1180b Spd Over 55 Zone St Rt 13
9/9/17 512 Operating While Registration Susp/Revoked N Trip Rd
9/9/17 3191u Operating Without Insurance N Trip Rd
9/9/17 306b Uninspected Motor Vehicle Pleasant Grove Rd
9/10/17 1110a Disobey Traf Control Device St RT 13
9/11/17 1110a Disobey Traf Control Device (Stop) The Parkway
9/11/17 1180d Spd in Zone Radar Pleasant Grove Rd
9/11/17 5112a2 Agg Unlic Oper-2nd Deg. (7 Scofs,3 Dates) Pleasant Grove Rd
9/12/17 306b Uninspected Motor Vehicle Pleasant Grove Rd
9/12/17 3191u Operating Without Insurance Pleasant Grove Rd
9/12/17 306b Uninspected Motor Vehicle Pleasant Grove Rd
9/12/17 4011a Unreg Motor Vehicle Pleasant Grove Rd
9/12/17 1180c Spd in School Zone Hanshaw Rd
9/12/17 4011a Unreg Motor Vehicle (Exp 9/11/17) Pleasant Grove Rd
9/12/17 306b Uninspected Motor Vehicle Pleasant Grove Rd
9/12/17 4011a Unreg Motor Vehicle (Exp 8/18/17) Pleasant Grove Rd
9/12/17 4011a Unreg Motor Vehicle (Exp 09/03/17) Pleasant Grove Rd
9/12/17 37524a Oper Mv/Mc/Bic W> 1 Earphone (Headphones) Pleasant Grove Rd
9/12/17 5091 Unlicensed Operator (Exp 8/24/17) Pleasant Grove Rd
9/13/17 306b Uninspected Motor Vehicle Cayuga Heights Rd
9/13/17 1142a Fld to Yld Rt-Of-Way @ Stop Sign Hanshaw Rd
9/13/17 1110a Disobey Traf Control Device (Stop) The Parkway
9/13/17 1180d Spd in Zone Cayuga Heights Rd
9/13/17 1110a Disobey Traf Control Device Trip Rd
9/13/17 1110a Disobey Traf Control Device Pleasant Grove Rd
9/13/17 1110a Disobey Traf Control Device Cayuga Heights Rd
9/13/17 1180c Spding in School Zone Hanshaw Rd
9/15/17 1110a Disobey Traf Control Device (Spd) Hanshaw Rd
9/15/17 1110a Disobey Traf Control Device Trip Rd
9/17/17 1110a Disobey Traf Control Device Pleasant Grove Rd
9/19/17 1110a Disobey Traf Control Device (Spd) Hanshaw Rd
9/19/17 1180d Spd in Zone N Trip Rd
9/20/17 1110a Disobey Traf Control Device (Stop) North Trip Rd
9/20/17 3191u Operating Without Insurance (Exp 9/12/17) Hanshaw Rd
9/20/17 1110a Disobey Traf Control Device (Spd) Cayuga Heights Rd
9/22/17 1110a Disobey Traf Control Device Trip Rd
9/22/17 1180d Spd in Zone Cayuga Heights Rd
9/23/17 1140a Fld to Yld Rt-Of-Way @ Intersection Cayuga Heights Rd
9/25/17 1180d Spd in Zone Trip Rd
9/25/17 306b Uninspected Motor Vehicle Trip Rd
9/25/17 3191u Operating Without Insurance (No Proof In Veh) Trip Rd
9/25/17 1110a Disobey Traf Control Dvc One Way School Drive Off E.Upland Rd
9/26/17 306b Uninspected Motor Vehicle- Sept 2015 Highland Rd
9/26/17 1172a Fld to Stop @ Stop Sign E Upland Rd/Trip Rd
9/26/17 3816 Unapprov/No Protect Helmet Mcy-Rear Pass Highland Rd
9/26/17 1110a Disobey Traf Control Device Cayuga Heights Rd
9/27/17 1110a Disobey Traf Control Device Trip Rd
9/27/17 1110a Disobey Traf Control Device Trip Rd
9/27/17 4011a Unreg Motor Vehicle Trip Rd
29
EXHIBIT 2018-070c
Cayuga Heights Police Department
Uniform Traf Tickets 9/1/17 - 9/30/17
Date Offense Location
9/27/17 3191u Operating Without Insurance Trip Rd
9/27/17 4024 Improper Plates Trip Rd
9/27/17 306b Uninspected Motor Vehicle Trip Rd
9/27/17 3191u Operating Without Insurance Hanshaw Rd
9/27/17 1225d Oper Mv While Using Port Elec Dev (R-Hand) North Trip Rd
9/27/17 3191u Operating Without Insurance (Exp 9/17/17) North Trip Rd
9/27/17 4024 Improper Plates 910 Hanshaw Rd
9/27/17 5091 Unlicensed Operator 910 Hanshaw Rd
9/27/17 306b Uninspected Motor Vehicle 910 Hanshaw Rd
9/28/17 1110a Disobey Traf Control Device (Spd) Hanshaw Rd
9/28/17 1110a Disobey Traf Control Device (Spd) Hanshaw Rd
9/28/17 1220a Threw/Deposited Refuse/Etc. Hgwy (Cigarette) North Trip Rd
9/28/17 1225c2a Op Mv- Mobile Phone (L-Hand L-Ear) North Trip Rd
9/28/17 1225c2a Op Mv- Mobile Phone Hanshaw Rd
9/28/17 1180d Spd in Zone Pleasant Grove Rd
9/28/17 37540 Inadequate or No Stop Lamps Pleasant Grove Rd
9/28/17 1110a Disobey Traf Control Device Pleasant Grove Rd
9/28/17 3191u Operating Without Insurance Pleasant Grove Rd
9/28/17 3191u Operating Without Insurance Pleasant Grove Rd
9/29/17 1110a Disobey Traf Control Device Trip Rd
9/29/17 3191u Operating Without Insurance Trip Rd
9/29/17 4021 No Distinctive Plate/Insecure/Dirty Hanshaw Rd
9/29/17 1110a Disobey Traf Control Device Hanshaw Rd
9/29/17 306b Uninspected Motor Vehicle Hanshaw Rd
9/29/17 1110a Disobey Traf Control Device 45 In A 30 N. Trip Rd
9/29/17 3191u Operating Without Insurance Hanshaw Rd
9/29/17 306b Uninspected Motor Vehicle Hanshaw Rd
9/29/17 3191u Operating Without Insurance Hanshaw Rd
9/29/17 1110a Disobey Traf Control Device Spd 45 In 30 N. Trip Rd
30
EXHIBIT 2018-071
Village of Cayuga Heights
Assistant Superintendent of Public Works Report
10/16/2017
Streets:
o Wycoff Road – A portion of this road, South of Cayuga Heights Road, had to have the ditch
repaired. The existing asphalt was being undermined by running water therefore the ditch
was repaired with surge stone. This will help control the flow of water as well as eliminate
the danger on the side of the road
o Remington Road – The Storm pipe under the road was repaired with a 30 inch smooth pipe.
This will be able to handle the flow that is not reaching the inlet of this pipe. The original
schedule was to have the road closed for 1 week due to expected complications with utilities
in the area. The utilities were found to be deeper than the original storm pipe there for the
schedule was improved to only 3 days.
o Hillside – The ditch on the North side of Hillside Drive has also been effected by the
significant rain storms throughout the year. This ditch needed to be cleared and had surge
stone installed.
o Water Valve replacement – A water valve was found to be leaking on Overlook Road. If was
found that the valve was older and needed to be replaced.
o Small asphalt street issues are starting to be addressed to prepare for the winter season.
Refuse:
o The DPW is currently building a leaf box that will fit one of their mid-duty trucks. This will give
the DPW two vehicles to use during leaf season.
o We are currently prepping our vehicles for leaf season as well which starts 10/16/2017.
Snow:
o The DPW was able to acquire the Bombardier sidewalk plow which was discussed in the
September meeting. This will help reduce the maintenance required on the sidewalk machines and
will also help the crew in their removal of snow on the sidewalks.
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EXHIBIT 2018-072a
VILLAGE OF CAYUGA HEIGHTS CLERK & TREASURER’S REPORT
October 16, 2017
Administration:
Receipt of property tax revenues totaling $2,635,467.42 and penalties of $5,129.63 (late fees and delinquent water & sewer)
out of the original warrant of $2,663,732.03, leaving tax revenues of $28,264.61 and $2,261.17 in penalties to be collected.
Partial List of Department Daily Operations:
Review and approval of invoices for the clerk, treasurer, utilities, building, court, attorneys, deer management and others.
Respond to tax receipt requests from attorney offices. Sales of trash tags, including delivery of tags to Wegman’s and Tops.
Mail processing. Payroll data entry, review, and submission.
Answer payroll, insurance, and human resource policy questions for individuals and department heads.
Arrange for publication of legal notices as needed.
Tracking receipt of revenues, preparation of deposits, enter revenue data into the Williamson Accounting System.
Transcription of meeting minutes.
Records Management:
Focus during September was continuing the scanning of sewer permit records.
No FOIL requests were received during the month. Responses sent to requesters from three FOIL inquiries.
Communication:
eNewsBlasts are sent every other Friday. There are 511 subscribers to the eNewsBlasts. The annual print newsletter for
September 2017 was mailed during the first week of September.
Computer System Administration:
Weekly briefings are conducted. Specifications on two desktop computers were analyzed, ordered, and installation
arrangements coordinated upon their receipt for the fire department.
Shared Services:
Explored suitability of Oracle accounting, tax, and budget software as a countywide replacement solution for villages. Likely
to be cost prohibitive even with combined purchasing.
Reporting and Audit:
Insero auditors completed on-site review of the FYE2017 books. There are a few outstanding questions which need to be
addressed.
Met and/or spoke with Tompkins Trust Customer Service Representatives about errors in the banks records during their
conversion to a new computer system. Some issues took multiple contacts to have Village funds credited correctly.
Met with NYMIR inspector on September 29, 2017 to review coverages.
Policies and Local Laws:
The Computer Use Policy draft is stalled due to demand on Clerk & Treasurer’s time.
The “Internal Control Narrative” was updated for staff and auditor use.
Budget:
No modifications requested at this time.
Debt:
Fire Station Bond #1 has a principal payment of $75,000 and interest payment of $6,900 due on November 15, 2017.
Fire Station Bond #2 has a principal payment of $75,000 and interest payment of $6,900 due on December 15, 2017.
Revenues & Expenditures:
September 2017 Bank to Book Reconciliations completed and reviewed by Trustee & Deputy Treasurer Biloski.
Town of Ithaca Fire Protection Services Billing invoice was computed and transmitted. The Town of Ithaca share of expenditures
rose from 37.26% to 37.95% from 2016 to 2017. Quarterly payments during calendar year 2018 are $45,591.39, up from
$44,296.40.
Quarterly Water & Sewer bills are due during November.
Village of Lansing and Town of Ithaca external waste water invoices prepared and transmitted.
Current Expenses: Abstract #5 for expenditures for Fiscal Year End May 31, 2018, dated October 16, 2017 as distributed.
Approval of October Abstract:
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #05 for FYE2018
consisting of TA vouchers 36 – 44 in the amount of $16,038.54 and Consolidated Fund vouchers 269 – 359 in the amount of
$291,162.95 and the Treasurer is instructed to make payments thereon.
Respectfully submitted, Joan M. Mangione
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EXHIBIT 2018-072b