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HomeMy WebLinkAboutAgenda 03-20-2017.pdf 1 Exhibit No. 1. Approval of Meeting Minutes: January 27, 2017 (Resolution #7954) 2017-097b 2. Approval of Meeting Minutes: February 21, 2017 (Resolution #7955) 2017-106 3. Report of Fire Superintendent Tamborelle – Submitted Report* 2017-107 4. Privilege of the Floor – 30 minutes - SIGN-UP at 6:45 p.m. unrevised Privilege of the Floor Guidelines VCH website 5. Justice Court Annual Report – Village Justice Glenn G. Galbreath VCH website 6. Report of the Mayor a. Appoint Deputy Clerk 2017-108 b. Planning Board Receipt of Zoning Rewrite c. LESS Report Flyers (survey and texting) 7. Report of the Trustees 8. Report of Police Chief Steinmetz - Submitted report s * 2017-109 a, b, c 9. Report of Assistant Superintendent of Public Works Wiese 2017-110 10. Report of Superintendent of Public Works Cross 2017-111 a. WWTP Update b. Macom contract c. GHD Amendment 11. Report of Clerk & Treasurer - Submitted reports * 2017-112 a, b 12. Report of the Attorney 13. Executive Session 2017-113 14. Adjournment * All Exhibits and Reports can be found at http://www.Cayuga-Heights.ny.us Agenda, unless otherwise noted * All Exhibits and Reports are located on http://www.Cayuga-Heights.ny.us/Minutes Package unless otherwise noted Village of Cayuga Heights Board of Trustees Monthly Board Meeting Marcham Hall March 20, 2017, 7:00 p.m. AGENDA 2 EXHIBIT 2017-097b page 1 of 1 Minutes VILLAGE OF CAYUGA HEIGHTS Friday, January 27, 2017 Marcham Hall BOARD OF TRUSTEES 10:00 a.m. MONTHLY MEETING Present: Mayor Woodard; Trustees: Biloski, Friend, Marshall, and McMurry; Clerk & Treasurer Mangione Call to Order: Mayor Woodard calls the meeting to order at 10:05 a.m. Executive Session Resolution #7945 WHEREAS: The NYS Open Meeting Law §105 prescribes matters for which a public body may conduct an executive session; and, WHEREAS: Upon a majority vote of its total membership, taken in an open meeting pursuant to a motion identifying the general area or areas of the subject or subjects to be considered; and, WHEREAS: The conduct an executive session for these enumerated purposes only, provided, however, that no action by formal vote shall be taken to appropriate public moneys: THEREFORE, BE IT RESOLVED THAT: An Executive Session of the Village of Cayuga Heights Board of Trustees is conducted for the purposes of subsections (f) the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation. Motion: Trustee McMurry Second: Trustee Friend Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, and McMurry Nays and Abstentions: none Motion carried Resolution #7946 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees ends Executive Session and returns to an open meeting. Motion: Trustee Friend Second: Trustee Biloski Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, and McMurry Nays and Abstentions: none Motion carried Resolution #7947 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves an offer of full-time employment to Mr. Jeffery Walker at $38,000 per year ($20.88/hr) in the position of Deputy Clerk pending a background check to be performed by the Cayuga Heights Police Department. Motion: Trustee Biloski Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, and McMurry Nays and Abstentions: none Motion carried Mayor Woodard adjourns the meeting at 10:35 a.m. 3 EXHIBIT 2017-106 page 1 of 8 Minutes DRAFT VILLAGE OF CAYUGA HEIGHTS Tuesday, February 21, 2017 Anderson Fire Station BOARD OF TRUSTEES 7:00 p.m. MONTHLY MEETING Present: Mayor Woodard; Trustees: Marshall, Robinson, and Salton; Police Chief Steinmetz; Historian Szekely; Assistant Superintendent of Public Works Wiese; Superintendent of Public Work Cross; Clerk & Treasurer Mangione; and Attorney Marcus (arrives 8:19 p.m.) Call to Order: Mayor Woodard calls the meeting to order at 7:00 p.m. 1. Approval of Meeting Minutes: January 17, 2017 (Exhibit 2017-097a) Resolution #7948 BE IT RESOLVED, THAT: The Village of Cayuga Heights Board of Trustees approves the Meeting Minutes of January 21, 2017 as presented in Exhibit 2017-097a. Motion: Trustee Salton Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Marshall, Robinson, and Salton Nays and Abstentions: none Motion carried 2. Approval of Meeting Minutes: January 27, 2017 (Exhibit 2017-097b) Tabled until March Board of Trustees Meeting. 3. Report of Fire Superintendent Tamborelle (Exhibit 2017-098) Superintendent Tamborelle is not in attendance. There are no questions on his submitted report. 4. Privilege of the Floor No members of the public are in attendance. 5. Historian’s Annual Report (Exhibit 2017-099) The Historian’s Annual Report is prepared corresponding with the calendar year, as requested by Tompkins County Historian, Carol Kammen. Village Historian, Beatrice Szekely offers the mayor and trustees the following remarks about who their antecedents were on the first village board formed 100 years ago and what they were doing in the late winter of 1917. In accordance with New York State village law the board of trustees at that time consisted of a president and two trustees who were empowered to make the municipality’s laws. An interim board, having been elected immediately after incorporation of the village in June 1915, served until March of 1916 when a new board was elected to serve for one year. The same three men served on both the interim and first full-year village boards, all were Cornell faculty members. President and law professor C. Tracey Stagg served a total of four one-year terms until 1920; the trustees were professor of entomology Glenn Herrick and dairy scientist William Stocking who succeeded Professor Stagg as president, also serving four terms. There were two other elected officials, a treasurer who was Cornell math professor John Tanner, and tax collector, Walter Bells, the golf pro at the Ithaca Country Club then located on Highland Road. Cayuga Heights developer Jared Newman was appointed by the board as street commissioner, and entomology professor Oskar Johannsen was the first appointed village clerk. All these men were unpaid volunteers with the exception of Collector Bells who received 1 cent for every dollar collected up to a maximum of $1 per tax parcel. On March 1, 1917 President Stagg and Trustee Stocking met, likely in the former’s Boardman Hall office at the Cornell law school, to go over a report from Treasurer Tanner on expenses from the village’s first fiscal year that had just ended on February 28. The March 1916 to February 1917 treasurer’s report had receipts of $941.41 turned over to Clerk Johannsen to fund the first village budget. Of this $890 had been raised by Collector Bells from the first round of Cayuga Heights property taxation and the balance from county mortgage taxes and cash on hand. The property tax was levied by the village board at a rate of 3 mills, or $3.00 per $1,000 of assessed valuation, on some 70 land parcels, roughly half built on to date, with a total assessed valuation of just under $280,000. How was the budget spent? Twelve initial streetlights were installed by the Ithaca Gas & Electric Company at a cost of just over $100, and $200 was spent by Mr. Newman to take care of walkways and the dirt roadways including $8 for a street sign. Within “general expenses” a payment of $250 plus $5 interest was made to Treasurer Tanner who had loaned the village that amount to cover expenses before the first taxes were collected. The village corporate seal in use today was purchased for $3.50; costs related to the filing for the 1915 incorporation were recorded as having totaled $8. An unexpended balance of $330 was held over. 4 EXHIBIT 2017-106 page 2 of 8 Cayuga Heights was in startup mode a century ago with a population of only 119 when the election of the interim village board following incorporation took place. Using an online-based inflation rate calculation, $940 in 1917 was worth roughly $19,000 in today’s dollars. Very small when compared with the budget that our current mayor, trustees and village department heads are building for the upcoming fiscal year starting June 1, to be partially funded by taxes paid this summer. Historian Szekely presents a report prepared by Patricia Longoria, Deputy Historian concerning the ongoing Map Archive Project. 5 EXHIBIT 2017-106 page 3 of 8 6 EXHIBIT 2017-106 page 4 of 8 7 EXHIBIT 2017-106 page 5 of 8 Historian Szekely notes that it is imperative to identify all other Village documents require safeguarding. Many have already been moved to the Laserfiche document storage system and are used from there on a regular basis. However, some of these printed documents have historical importance to the Village and will need environmentally controlled storage to survive. The Historic Preservation Committee proposes to acquire, through donation when possible, books written by authors residing in Cayuga Heights. Carole Schiffman will lead the effort to assemble a modest collection to be housed in the display case in the Marcham Hall court room. The case will be fitted with a lock since the books are for display only; they are not intended as a lending library. 8 EXHIBIT 2017-106 page 6 of 8 6. Report of the Mayor a. Security Cameras: Public Works Yard, Clerk’s Office, and Fire Station Lot Mayor Woodard introduces the question of whether cameras should be installed at the DPW and Fire Station. Chief Steinmetz interjects that he plans to request a larger DVR which could handle the addition of cameras in these locations. The Clerk’s office has a simple camera to video system which allows the Clerk and Deputy Clerk to see who enters the building and proceeds to the second floor. There are also two panic alarm buttons which connect to Tompkins County 911 Dispatch. Neither of these systems are located at the reception desk. DPW management questions whether there is a need for cameras at the barn facility. Ideas for less costly deterrents are mentioned. Until pricing estimates are available the project cannot be evaluated. b. Backup Generator: Marcham Hall Mayor Woodard expresses her support for a backup generator for Marcham Hall. There have been attempts in the past to provide it with backup power, however that solution relied on action by the police to set up the generator. This is problematic because during a power outage event, such as an ice storm, they are occupied with other responsibilities. Superintendent Cross will contact generator sales companies and determine if they provide design services as part of their proposed solution. Updates to the building’s wiring may be required to implement a backup power solution. c. Zoning Review The Zoning Review Committee (ZRC) is almost done with the proposed rewrite of the Village’s zoning code. It will be moved to the Planning Board for review within a time frame to be determined. Once the Planning Board is finished and it is presented to the Board of Trustees, one or more public hearings will be scheduled. 7. Report of the Trustees a. Street Lighting Trustee Salton notes that there are several nonfunctioning street lights throughout the village. The street lights are owned by NYSEG. When there is a reported outage, the information is forwarded to the police department. An officer will confirm the outage and get a pole number during an overnight shift. The problem is then reported to NYSEG. It can take several weeks or even months before a repair or bulb replacement occurs. 8. Report of Police Chief Steinmetz - Submitted reports (Exhibits 2017-100 a, b, c) There are no questions on the Chief’s submitted reports, however the first sentence of the report should reference January, not December. Chief Steinmetz explains that the 139 hours of full-time officers’ overtime is partially due to five days of bereavement leave. Regarding the injured deer report, it is not known if the deer was tagged. The standard process of informing Paul Curtis at Cornell about the deer is always followed, enabling the deer population study to be updated. Officer Brandon Manheim has been awarded the Medal of Valor at the Tompkins County Sheriff’s Annual Banquet. The recognition is for his actions during the events following the murder of a UPS driver at the Ithaca Walmart. Officer Manheim identified the vehicle on Route 13. He then participated in the subsequent chase and apprehension of the suspect. The suspect shot a firearm at him, fortunately he was not injured. Officer Manheim will again be recognized as Small Agency Officer of the Year for Tompkins County DWI enforcement. The Cayuga Heights Police Department will again receive Small Agency of the Year for the third year in a row. On May 20th, Officer Manheim and a deputy who was also active in the Walmart murder event will be recognized by the Badge of Honor Association. The Chief has been actively working on an awards policy to recognize longevity, life-saving, and valorous actions. Attorney Marcus arrives at this time. 9. Report of the Assistant Superintendent of Public Works Wiese (Exhibit 2017-101) Sandwich style signs have been created and are being used to announce right-of-way brush trimming. Public response has been positive; residents are contacting the DPW for additional information. A significant amount of brush has been cleared so that the sidewalk plow will be unimpeded. A web-based work order tracking system is discussed. ASPW Wiese has developed an Excel spreadsheet to track work orders, however a system which prompts email messages to appropriate personal and can sort and produce reports is preferred. 10. Report of the Superintendent of Public Works Cross (Exhibit 2017-102) Installation of the new belt-press at the Waste Water Treatment Plant (WWTP) is progressing. The belt-press has been delivered and is in place. It should be up and running within the month. There has been no response regarding the Village’s report to the DEC. 9 EXHIBIT 2017-106 page 7 of 8 GHD Engineering has proposed a WWTP inspection and plant-wide analysis. In some instances, $25,000 planning grants are available from NYS. The Village average income exceeds the limit to be considered for one of these grants. Since the WWTP treats waste from other communities, it may be possible to factor the average incomes from those communities to the extent that a grant may be obtained. It is recognized by all parties that the influent building needs attention. An engineering analysis of the entire facility with recommendations for steps to update and expand it would be advisable. The GHD proposal is tabled until additional information on the possibility of receiving a planning grant is researched. A draft permit required by NYS DEC between the Village of Cayuga Heights, Village of Lansing, and Macom has been prepared by Attorney Marcus. It will be presented to Macom soon and due to its length and complexity some modifications are anticipated. The target is to have the permit ready by the March 20, 2017 Board of Trustees Meeting. Superintendent Cross has been seeking quotes on other WWTP projects. A relighting project and a full alarm system project are among them. The cost range for relighting is in the mid-$30,000s. The first quote for an alarm system was over $40,000. There may be NYSEG rebates available for the replacing old lighting fixtures with more efficient ones. A letter from the of Ithaca WWTP has been written to the NYS DEC identifying itself as a stakeholder in regulation of Total Maximum Daily Load (TMDL). Cornell University created a computer model of Cayuga Lake and provided it to the DEC. Draft TMDL regulation is expected from the DEC by the end of March. As a member of the Water Resources Council and the Tompkins County Soil and Water Conservation District, the Village is aware of the DEC’s target date. It is also known that the DEC does not intend to involve stakeholders in drafting the regulation; a comment period will occur. The new and different manner of measuring phosphorus in the lake will affect the Village’s testing protocols, its permit, and will be highly sensitive to fluctuations in flow due to wet weather conditions. The Police Department restroom remodel is underway. Tompkins County Assessment organized a meeting for code enforcement officers with Tom Knipe from the Tompkins County Tourism. ASPW Wiese and Supt. Cross attended. Room taxes are being collected from Airbnb, which in turn collects the taxes from its member properties. Establishment of the tax took place without input from code enforcement which causes problems in municipalities where short term rentals are regulated or prohibited. Inclusion in the Agenda packet, of a new monthly report from Yaw’s Environmental on WWTP operations is noted. 11. Report of the Clerk & Treasurer Mangione (Exhibits 2017-103a, b) The number of eNewsBlast subscribers is now at over 400. Jeffrey Walker, the new Deputy Clerk has started. The Tompkins County Workers Center has approved the Village’s Living Wage Certification as a Living Wage Employer. Budget work is on schedule. Resolution #7949 BE IT RESOLVED THAT: Abstract #009 for FYE2017 consisting of TA vouchers 73 – 84 in the amount of $17,146.84 and Consolidated Fund vouchers 680 - 770 in the amount of $313,773.44 is approved and the Treasurer is instructed to make payments thereon. Motion: Trustee Robinson Second: Trustee Salton Ayes: Mayor Woodard; Trustees Marshall, Robinson, and Salton Nays and Abstentions: none Motion carried (Exhibit 2017-104) A request from Neil Olver for refund of a portion of his water and sewer bill for the quarter ending January 15, 2017. No action was taken by the Board. 12. Report of the Attorney No additional matters to discuss. 10 EXHIBIT 2017-106 page 8 of 8 13. Executive Session Resolution #7950 WHEREAS: The NYS Open Meeting Law §105 prescribes matters for which a public body may conduct an executive session; and, WHEREAS: Upon a majority vote of its total membership, taken in an open meeting pursuant to a motion identifying the general area or areas of the subject or subjects to be considered; and, WHEREAS: The conduct an executive session for these enumerated purposes only, provided, however, that no action by formal vote shall be taken to appropriate public moneys: THEREFORE, BE IT RESOLVED THAT: An Executive Session of the Village of Cayuga Heights Board of Trustees is conducted for the purposes of subsections (c) information relating to current or future investigation or prosecution of a criminal offense which would imperil effective law enforcement if disclosed; (f) the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation. Motion: Trustee Robinson Second: Trustee Salton Ayes: Mayor Woodard; Trustees Marshall, Robinson, and Salton Nays and Abstentions: none Motion carried Resolution #7951 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees ends Executive Session and returns to an open meeting. Motion: Trustee Marshall Second: Trustee Robinson Ayes: Mayor Woodard; Trustees Marshall, Robinson, and Salton Nays and Abstentions: none Motion carried Resolution #7952 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes Mayor Woodard to sign a contract with White Buffalo for deer management activities for the FYE2017, not to exceed $29,000. Motion: Trustee Salton Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Marshall, Robinson, and Salton Nays and Abstentions: none Motion carried Resolution #7953 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes an education and special assignment payment of $750.00 to Tayo E. Johnson for her outstanding work on a new website and creation of the eNewsBlast in addition to out of title assignments during the period that the Deputy Clerk position was open. Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Marshall, Robinson, and Salton Nays and Abstentions: none Motion carried 23. Mayor Woodard adjourns the meeting at 10:39 p.m. 11 EXHIBIT 2017-107 March 20, 2017 Honorable Linda Woodard Board of Trustees Village of Cayuga Heights Monthly Report March 2017 February was steady with 41 runs for the month. We had 17 calls in the Village of Cayuga Heights, 17 calls in the Town of Ithaca and 7 requests for mutual aid. There were 15 EMS calls and 26 fire runs. The excitement for the month was a call on Cayuga Heights Road for a 2 year-old who had locked herself in the bathroom. The house was old with locks that only operated from the inside of the door. We were able to pop some trim off the door frame and then spread the door and frame enough to clear the latch. Luckily it was humorous for the family and the little girl was not traumatized from the event. February was a great month for training. With the brief warm spell, we were able to get out and pump some water with those going through driver training. We finished up and put two new drivers on the road. The probationary members finished their checklist work with several checklist parties and many hours of one-on-one time with senior members. We started the fall with 14 probationary members and 7 of them completed the required work. Several of these new members are enrolled in the BEFO class being held now and several others are signed up for the summer sessions being held at the fire academy and the Cortland County Boot Camp Program. Lt Berger took the department over to the mall in February to do the search training that had been scheduled in December and cancelled due to the weather. The mall training facility is nice because the theater complex has several different useable locations. There are thousands of square feet of open area that we can use to do large or small area searches. We are always grateful for this space in which to train. EMS trainings for the month consisted of patient lifting and safe moving as well as an update on the new BLS drug protocols. HSC Associates finished the heating project at the station this month. All the thermostats have now been replaces and all of malfunctioning relays have been removed from the system. We have discovered that the air handler that heats the gym has a bad sensor board in it that causes it to intermittently run on hot keeping the gym at an uncomfortable 98 degrees. This temperature is great for a quick weight loss workout but we did find members of the department complaining. We replaced the old exterior lights above the truck bays that were no longer working with new LED units. These new units are much brighter and more energy efficient. We are looking at the possibility of replacing the florescent interior lights with LEDs and Brent recommended the same contractor as the waste water treatment plant. The contractor came to the station and we spent and afternoon going through the entire station and determining numbers of lights and usage. We will hopefully have a good idea before budget time as to whether this project will be cost effective with the potential for NYSEG rebates. The annual installation dinner will be at the Country Club of Ithaca on April 22nd at 5:30 in the evening. We have a full slate of officers for the upcoming fire department elections with no contested positions. The chief officers are not changing but we will have three new lieutenants for the upcoming year. Sincerely, George Tamborelle Fire Chief/Fire Superintendent 12 EXHIBIT 2017-108 a. Mayor Woodard appoints Jeffrey D. Walker as Deputy Clerk for the remainder of the official year. Resolution #79xx BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the appointment of Jeffrey D. Walker as Deputy Clerk for the remainder of the official year. b. Zoning Rewrite Resolution #79xx WHEREAS, on February 10, 2014, the Village of Cayuga Heights Board of Trustees receives a recommendation from the Planning Board regarding the implementation presented in the Comprehensive Plan, especially with respect to zoning changes and including consideration of creating a Zoning Task Force which will review zoning code and rewrite it in its entirety, and; WHEREAS, the Village of Cayuga Heights Board of Trustees authorizes creation of a Zoning Task Force to review and rewrite Zoning, and; WHEREAS, Mayor Supron appoints and the Village of Cayuga Heights Board of Trustees approves the following members of the Zoning Task Force: Kathryn Supron, Brent Cross, Fred Cowett, Kirk Segal, David Filiberto, and Elaine Quaroni, and; WHEREAS, Mayor Woodard appoints and the Village of Cayuga Heights Board of Trustees approves Meloney McMurry as a member of the Zoning Task Force to replace Kathryn Supron, and; WHEREAS, the Zoning Task Force completes the rewrite of Zoning; following review and revisions by Village Attorney Randall Marcus, Zoning is presented to the Village of Cayuga Heights Board of Trustees, and; THEREFORE, BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees asks the Planning Board to present comments on the revised Zoning document. 13 EXHIBIT 2017-109 a March 13, 2017 To: The Honorable Mayor Woodard Members of the Board of Trustees Village of Cayuga Heights Re: Report of the Police Department for February, 2017 In the month of February the police department received 405 calls for service. In addition to these calls 74 uniform traffic tickets were issued and 11 parking violations were cited. A breakdown of the calls for service is as follows: There were no Felony complaints received. 2 Penal Law Misdemeanor complaints were handled, 1 for Fraud and 1 for Larceny. The Fraud complaint was reported by a resident who stated that charges had been applied to their credit card by an unknown subject without their authorization. No monetary loss had occurred as the bank removing the charges from the complainant’s account. The larceny complaint consisted of a resident stating his unsecured vehicle had been entered in the overnight hours and money was reported missing. 2 vehicle and traffic stops led to 2 misdemeanor charges of Suspended Registration. 1 Incidents for a Penal Law Drug Violation was handled. During a vehicle stop a subject was found to be in possession of marijuana. The subject was issued an appearance ticket for Unlawful Possession of Marijuana. 1 Local Law violations was received for Dog Control. It was reported by an anonymous subject that there was a loose dog in the area that was barking. Upon officer arrival the dog was found to be in a fenced in yard and was not barking. 3 Motor vehicle accidents were investigated. There were no incidents reported involving deer. 1 Incident involved a person taken into custody under Mental Hygiene Laws was handled. After an investigation of a domestic incident, a subject was taken to the hospital and turned over to medical staff under the MHL 9.41 law. In summary, 4 persons were arrested and the following 4 charges were filed: 2-Driving with a Suspended Registration, 1-Unlawful Possession of Marijuana, and 1- Mental Hygiene Law 9.41. Over the course of this month police department members took part in the following trainings and events: On February 24th CHPD received the 2017 Small Agency of the Year Award from Tompkins County STOP DWI, while Officer Brandon Manheim received the DWI Officer of the Year Award. The full time officers worked a total of 52.5 hours of overtime and the part time officers worked a total of 157 hours. Sincerely, Chief James Steinmetz 14 EXHIBIT 2017-109 b CAYUGA HEIGHTS POLICE DEPARTMENT February 2017 Total Traffic Citation Report, by Violation Violation Description Totals_ 7B LL#1-96 No Parking Zone 2 7C LL#1-96 Wrong Side to Curb or Edge 3 7D LL#1-96 OVERNIGHT PARKING 6_____ Report Totals 11 15 EXHIBIT 2017-109 c Offense Location ________________ 2/1/17 306b Uninspected Motor Vehicle 12/16 Trip Rd 2/1/17 512 Operate While Registration Susp/Revoked Pleasant Grove Rd 2/1/17 3191u Operate Without Insurance Pleasant Grove Rd 2/2/17 3752a1 No/Inadequate Lights N Trip Rd 2/2/17 1110a Disobeyed Traffic Control Device N Trip Rd 2/2/17 306b Uninspected Motor Vehicle (Exp 12/16) Pleasant Grove Rd 2/2/17 306b Uninspected Motor Vehicle (Exp 12/16) Hanshaw Rd 2/2/17 3191u Operate Without Insurance (Exp 04/19/16) Hanshaw Rd 2/3/17 3752a1 No/Inadequate Lights Pleasant Grove Rd 2/4/17 306b Uninspected Motor Vehicle (11/16) N Trip Rd 2/4/17 4011a Unregistered Motor Vehicle N Trip Rd 2/4/17 3191u Operate Without Insurance N Trip Rd 2/4/17 3752a1 No/Inadequate Lights (Rf) N Trip Rd 2/4/17 306b Uninspected Motor Vehicle (11/16) Hanshaw Rd 2/4/17 3191u Operate Without Insurance Hanshaw Rd 2/4/17 3752a1 No/Inadequate Lights (Rf) Pleasant Grove Rd 2/4/17 306b Uninspected Motor Vehicle (08/16) Pleasant Grove Rd 2/4/17 3191u Operate Without Insurance Pleasant Grove Rd 2/5/17 306b Uninspected Motor Vehicle Hanshaw & Pleasant Grove Rd 2/5/17 306b Uninspected Motor Vehicle North Trip & Hanshaw Rd 2/6/17 3752a1 No/Inadequate Lights N. Trip Rd 2/6/17 1110a Disobeyed Traffic Control Device N. Trip Rd 2/6/17 306b Uninspected Motor Vehicle (Exp 11/16) Jessup Rd 2/6/17 3191u Operate Without Insurance (Exp 1/5/17) Jessup Rd 2/7/17 306b Uninspected Motor Vehicle Hanshaw Rd 2/7/17 306b Uninspected Motor Vehicle (Exp 11/16) White Park Rd 16 EXHIBIT 2017-109 c 2/8/17 306b Uninspected Motor Vehicle The Parkway 2/9/17 306b Uninspected Motor Vehicle North Trip Rd 2/9/17 3191u Operate Without Insurance (Exp 1/13/16) North Trip Rd 2/10/17 4011a Unregistered Motor Vehicle Pleasant Grove Rd 2/10/17 3752a1 No/Inadequate Lights Hanshaw Rd 2/10/17 306b Uninspected Motor Vehicle 8/16 Hanshaw Rd 2/10/17 1110a Disobeyed Traffic Control Device (48) Trip Rd 2/10/17 1142a Fld To Yld Rt-Of-Way @ Stop Sign The Parkway 2/10/17 5091 Unlicensed Operator The Parkway 2/10/17 1110a Disobeyed Traffic Control Device The Parkway 2/10/17 3191u Operate Without Insurance The Parkway 2/11/17 306b Uninspected Motor Vehicle N Trip Rd 2/11/17 1180d Speed In Zone Trip Rd 2/11/17 1172a Fld To Stop @ Stop Sign Trip Rd 2/11/17 306b Uninspected Motor Vehicle 836 Hanshaw Rd 2/11/17 306b Uninspected Motor Vehicle 836 Hanshaw Rd 2/11/17 306b Uninspected Motor Vehicle (11/16) N Trip Rd 2/11/17 3191u Operate Without Insurance N Trip Rd 2/11/17 3752a3 No/Insufficient Tail Lamps N Trip Rd 2/13/17 1174a Fld To Stop School Bus N Trip Rd 2/14/17 37540 Inadequate Or No Stop Lamps N Trip Rd 2/14/17 1180d Speed In Zone E Upland Rd 2/16/17 1110a Disobeyed Traffic Control Device Pleasant Grove Rd 2/16/17 3191u Operate Without Insurance Pleasant Grove Rd 2/17/17 512 Operate While Registration Susp/Revoked Cayuga Heights Rd 17 EXHIBIT 2017-109 c 2/17/17 4011a Unregistered Motor Vehicle Cayuga Heights Rd 2/18/17 1180d Speed In Zone Pleasant Grove Rd 2/21/17 1110a Disobeyed Traffic Control Device Cayuga Heights Rd 2/21/17 3191u Operate Without Insurance Cayuga Heights Rd 2/21/17 1110a Disobeyed Traffic Control Device N Trip Rd 2/22/17 1110a Disobeyed Traffic Control Device N. Trip Rd 2/22/17 3191u Operate Without Insurance N. Trip Rd 2/24/17 306b Uninspected Motor Vehicle (10/16) Hanshaw Rd 2/24/17 306b Uninspected Motor Vehicle Pleasant Grove Rd 2/24/17 306b Uninspected Motor Vehicle Pleasant Grove Rd 2/24/17 3753 Failed To Dim Headlights Trip Rd 2/24/17 3191u Operate Without Insurance Hanshaw Rd 2/25/17 306b Uninspected Motor Vehicle (12/16) N Trip Rd 2/25/17 3191u Operate Without Insurance N Trip Rd 2/25/17 3752a1 No/Inadequate Lights (Rf) N Trip Rd 2/26/17 3752a1 No/Inadequate Lights Hanshaw Rd 2/26/17 1180d Speed In Zone Trip Rd 2/26/17 1110a Disobeyed Traffic Control Device Pleasant Grove Rd 2/26/17 4011a Unregistered Motor Vehicle N Trip Rd 2/26/17 1180d Speed In Zone Trip Rd 2/26/17 306b Uninspected Motor Vehicle-Sept/2016 Trip Rd 2/26/17 3191u Operate Without Insurance Trip Rd 2/27/17 1180d Speed In Zone Cayuga Height 18 EXHIBIT 2017-110 19 EXHIBIT 2017-111 Public Works Committee Meeting Follow-up Superintendent of Public Works Brent Cross 1. The terms of the contract with Macom and the Village of Lansing have been reviewed by both. Macom has given their acceptance of the contract and I think that Village of Lansing will be discussing it at their Trustee meeting soon too. This is a highly detailed agreement that was a combination of input from GHD, Randy, Dave Dubow (V/Lansing) and myself. The general concept is that VCH is obligated by EPA to regulate the industrial discharge, but since it comes from a source in the VL, they are agreeing to give VCH authority to regulate/enforce Macom directly. Once the contract is signed by all 3 parties, I will issue an operating permit from the WWTP. (see attached contract) 2. We currently have a contract with GHD to prepare a headworks analysis that studies the nature of the flow into the WWTP and then determines what could/should be done to increase the treatment capacity of the plant. As part of the recent NYSDEC inspection report, several items that are located in the influent building (sometimes known as the headworks building) were identified as being old and due for replacement/upgrade. GHD has since provided a quote to amend their services to include a study of the physical aspects of the headworks building and make recommendations about how to replace/upgrade this part of the WWTP. The fee for the proposed amendment #1 is $4,500. Shortly after we received the initial amendment #1 proposal, we received a revised amendment #1 proposal to expand the scope of work to include a physical review of the entire WWTP for $27,000. Since the NYSDEC grant program is not currently available for this study, I recommend that we move forward with the $4,500 project to show our commitment to the NYSDEC about maintaining the WWTP in good working condition. GHD said that there would be an associated reduction in the cost of the full plant review if we decide to do so later. (see attached amendment proposal) 20 EXHIBIT 2017-112a VILLAGE OF CAYUGA HEIGHTS CLERK & TREASURER’S REPORT March 21, 2017 1. Administration: Training Deputy Clerk Walker is ongoing. He has been able to assume several tasks; he is handling walk-in trash tag sales, answering general FAQs, sorting mail, processing water and sewer payments, processing invoices, and preparing deposits. Training on payroll and several components of the accounting program have been introduced. Several requests for information on the Teamsters dental program, GTCMHIC coverage, and enrollment changes were processed. 2. Records Management: Deputy Clerk Walker and Information Aide Johnson are in the process of adding metadata to files in Laserfiche. The shared drive on the village owned server stores fewer files. The effort to migrate files from the server to Laserfiche is ongoing. 3. Communication: eNewsBlasts are sent every other Friday. Feedback continues to be positive. Information Aide Johnson will be responsible for collecting articles and formatting the print newsletter. The goal is to produce the next newsletter by the last week of April or early May. 4. Computer System Administration: On March 7, there was a domain problem which affected the website and email to and from cayuga- heights.ny.us addresses. Internal email was unaffected. HPM techs and Tim Kessler from Insero were able to identify the problem with our web host. The website and external email was disrupted for approximately 12 hours. 5. Reporting and Audit: The OSC released the Village’s fiscal stress scores on March 6. The table below provides the financial and environmental scores and designations for the most recent and two previous years. A score of no designation means that the municipality is not deemed to be experiencing fiscal stress. Financial Stress Environmental Stress FYE Score Designation Score Designation 2014 No Designation 6.7% No Designation 3.8% 2015 No Designation 3.3% No Designation 9.6% 2016 No Designation 0.0% No Designation 3.8% Auditing is complete for the fiscal year. 6. Policies and Local Laws: 7. Budget: Preparation of the proposed budget including department head tentative figures is in progress. 8. Debt: Interest payments on the Trickling Filter loan and the Phosphorous Abatement loan are detailed in Abstract 10. 9. Revenues & Expenditures: February 2017 Bank to Book Reconciliation was conducted by Trustee & Deputy Treasurer Biloski. Revenue and Expenditure Reports are available for YTD through the first nine months of the Fiscal Year Ending May 31, 2017. 10. Current Expenses - Unaudited Abstract #010 dated March 20, 2017 as distributed. 11. Approval of March Abstract – BE IT RESOLVED THAT: Abstract #010 for FYE2017 consisting of TA vouchers 85 – 93 in the amount of $16,304.08 and Consolidated Fund vouchers 771 - 854 in the amount of $207,700.11 is approved and the Treasurer is instructed to make payments thereon. 21 Respectfully submitted, Joan M. Mangione EXHIBIT 2017-112 b 22 23 EXHIBIT 2017-113 Resolution: WHEREAS: The NYS Open Meeting Law §105 prescribes matters for which a public body may conduct an executive session; and, WHEREAS: Upon a majority vote of its total membership, taken in an open meeting pursuant to a motion identifying the general area or areas of the subject or subjects to be considered; and, WHEREAS: The conduct an executive session for these enumerated purposes only, provided, however, that no action by formal vote shall be taken to appropriate public moneys: THEREFORE, BE IT RESOLVED THAT: An Executive Session of the Village of Cayuga Heights Board of Trustees is conducted for the purposes of subsections (b) any matter which may disclose the identity of a law enforcement agent or informer; (c) information relating to current or future investigation or prosecution of a criminal offense which would imperil effective law enforcement if disclosed; (f) the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation.