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HomeMy WebLinkAboutAgenda 02-21-2017.pdf 1 Exhibit No. 1. Approval of Meeting Minutes: January 17, 2017 (Resolution #7945) 2017-097a 2. Approval of Meeting Minutes: January 27, 2017 (Resolution #7946) 2017-097b 3. Report of Fire Superintendent Tamborelle – Submitted Report* 2017-098 4. Privilege of the Floor – 30 minutes - SIGN-UP at 6:45 p.m. unrevised Privilege of the Floor Guidelines VCH website 5. Historian – Annual Report 2017-099 6. Report of the Mayor a. Security Cameras: Public Works Yard, Clerk’s Office, and Fire Station Lot b. Back-up Generator: Marcham Hall c. Zoning Review: Update 7. Report of the Trustees 8. Report of Police Chief Steinmetz - Submitted reports * 2017-100 a, b, c 9. Report of Assistant Superintendent of Public Works Wiese 2017-101 10. Report of Superintendent of Public Works Cross 2017-102 11. Report of Clerk & Treasurer - Submitted reports * 2017-103 a, b Olver Meter Problem 2017-104 12. Report of the Attorney 13. Executive Session 2017-105 14. Adjournment * All Exhibits and Reports can be found at http://www.Cayuga-Heights.ny.us Agenda, unless otherwise noted * All Exhibits and Reports are located on http://www.Cayuga-Heights.ny.us/Minutes Package unless otherwise noted Village of Cayuga Heights Board of Trustees Monthly Board Meeting Anderson Fire Station February 21, 2017, 7:00 p.m. AGENDA 2 EXHIBIT 2017-097a page 1 of 4 Minutes VILLAGE OF CAYUGA HEIGHTS Tuesday, January 17, 2017 Anderson Fire Station BOARD OF TRUSTEES 7:00 p.m. MONTHLY MEETING Present: Mayor Woodard; Trustees: Biloski, Friend, Marshall, McMurry, Robinson, (leaves the meeting at 8:02 p.m. returning at 8:24 p.m.) and Salton; Fire Superintendent Tamborelle; Police Chief Steinmetz; Assistant Superintendent of Public Works Wiese; Superintendent of Public Work Cross; Clerk & Treasurer Mangione; and Attorney Marcus Call to Order: Mayor Woodard calls the meeting to order at 7:04 p.m. 4. Approval of Meeting Minutes: December 19, 2016 (Exhibit 2017-090) Resolution #7935 BE IT RESOLVED, THAT: the Village of Cayuga Heights Board of Trustees approves the Meeting Minutes of December 21, 2016 as presented in Exhibit 2017-090. Motion: Trustee Marshall Second: Trustee Friend Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, McMurry, and Robinson Nays: none Abstention: Salton abstains due to his late arrival to the December 19th meeting. Motion carried 2. Report of Fire Superintendent Tamborelle (Exhibit 2017-091) Superintendent Tamborelle reports that the number of calls has been somewhat lighter this past month, providing a respite for those responders who have been available during the Cornell semester break. A spring recruitment class may not be held, which will allow for additional focus on the current recruits. The very popular, but time consuming CHFD yard sale may be held during late August this year. Superintendent Tamborelle shares the laudable information that the department’s call response time is approximately 2.5 minutes. The rapid response is made possible substantially because of the bunker program. This statistic will be shared with residents through the bi-weekly eNewsBlast. 3. Privilege of the Floor No members of the public are in attendance. 4. Report of the Mayor a. Mayor Woodard appoints Michael Pinnisi as a member of the Zoning Board of Appeals for the remainder Kirk Segal’s term. Resolution #7936 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the appointment of Michael Pinnisi as a member of the Zoning Board of Appeals for the remainder Kirk Segal’s term. Motion: Robinson Second: Marshall Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, McMurry, Robinson, and Salton Nays and Abstentions: none Motion carried b. Policy Review Public Access to Records Policy Resolution #7937 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees adopts the Public Access to Records Policy with modification to the draft deleting references to any specific individuals and to identify contacts as Clerk or Mayor as appropriate. Motion: McMurry Second: Robinson Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, McMurry, Robinson, and Salton Nays and Abstentions: none Motion carried The full text of the Public Access to Records Policy is found as Attachment A at the end of these minutes. 3 EXHIBIT 2017-097a page 2 of 4 Records Management Policy Resolution #7938 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees adopts the Records Management Policy with modifications to the draft deleting references to any specific individuals and to identify contacts as Clerk or Mayor as appropriate. Motion: Salton Second: Friend Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, McMurry, Robinson, and Salton Nays and Abstentions: none Motion carried The full text of the Records Management Policy is found as Attachment B at the end of these minutes. Procurement Policy Resolution #7939 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees adopts revisions to the Procurement Policy with modifications to the draft deleting references to any specific individuals and to identify contacts as Clerk, Treasurer or Mayor as appropriate. Motion: Salton Second: Robinson Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, McMurry, Robinson, and Salton Nays and Abstentions: none Motion carried The full text of the Procurement Policy is found as Attachment C at the end of these minutes. c. Smart Meters On January 4, 2017, Mayor Woodard, Village Environmental Management Council Delegate Brian Eden, and Clerk & Treasurer Mangione attended a meeting with NYSEG (Avangrid) about the Smart Grid Program and Energy Smart Community. Keith Lorenzetti, Director – Business Effectiveness, explained that all properties in Cayuga Heights will have smart meters for both electric and gas, where appropriate, to replace the old meters. The Village is the only complete municipality affected by the pilot program which will be starting in the next few months. Areas of the City of Ithaca, Village of Lansing, and Town of Dryden are also included in the program. Information about the program will be sent to property owners and they will be asked to schedule their meter replacement. It will be similar to the process used by Bolton Point during the recent water meter replacement effort. Village staff and officials will stay informed in order to respond to residents’ questions. d. Staffing Deputy Clerk Podufalski resigned her position effective January 3, 2017. The position is listed with Tompkins County Personnel. Applications will be reviewed and interviews conducted by Mayor Woodard, Trustees Friend and McMurry, and Clerk & Treasurer Mangione. e. Wastewater Treatment Plant (WWTP) During the recent DEC annual inspection of the WWTP, it was rated at an overall grade of marginal. Water quality is satisfactory, but the physical plant had enough grades of unsatisfactory and marginal to earn the overall marginal grade. Mayor Woodard and Trustee Marshall subsequently toured the WWTP and were able to discuss the report with operator, John McGrath. They describe the difficult environment of the plant and believe that it is being run effectively day-to-day. They observe that the Yaw’s workers have tried to save the Village money throughout the years by repeatedly repairing equipment. Some of the equipment has reached the point when replacement is a better choice than further repair. Superintendent Cross describes the steps that have been taken to respond to the twenty-two (22) points raised in the annual inspection report. Coincidentally, GHD Engineering has been contracted to provide an analysis of WWTP capacity and perform a headworks analysis. Communication with the DEC has confirmed that the headworks analysis will satisfy some of the questions raised by the inspection report. GHD’s report will include a visual conditional analysis of the plant. 4 EXHIBIT 2017-097a page 3 of 4 5. Report of the Trustees a. General Code: Work is continuing on the Organizational Analysis due to be sent to General Code by February 10th. Trustee Biloski adds that the next step of the codification effort is the editorial and legal analysis. It is a chapter-by-chapter review of the Village’s legislation and will likely be much more time intensive. General Code will be asked for an example of legislation regarding flood insurance. In General Code’s questions pertaining to Village legislation, a recommendation is made to update or change Article 20 relating to flood insurance which was added in 1977. 6. Report of Police Chief Steinmetz - Submitted reports (Exhibits 2017-093 a, b, c) Since there are no questions on the Chief’s submitted reports, he reports on the recent court case prosecuted by Attorney Kramer regarding lack of property care. The property owner has been granted six months to demonstrate that the local law will be observed. The Law Enforcement Shared Services Initiative is underway. A list of information requested by CGR, the contractor leading the initiative, is referenced. Providing this information will necessitate input from other departments. 7. Report of the Assistant Superintendent of Public Works Wiese (Exhibit 2017-094) It has been at quiet period at the DPW primarily due to the lack of snow. This has allowed the crew to perform maintenance and make improvements to the offices at the barn. The office carpeting has been replaced with laminate flooring. A job tracking form and tracking method are being implemented. ASPW Wiese reports that he is conducting a paving analysis on the parking lot at Marcham Hall, 836 Hanshaw Road. The area around Marcham is not owned by the Village, but it has responsibility for maintaining its functionality and appearance. Complete removal and replacement of the paving would have a longer usable life, whereas a topcoat would last approximately 10 years. Further discussion by the Board will take place before action is planned. The surplus truck sold at auction for $5,850; this is about twice what it was expected to bring. 8. Report of the Superintendent of Public Works Cross (Exhibit 2017-095) The bid for a belt press for the WWTP was authorized at the December Board of Trustees Meeting. The DEC has approved this solution and advises the Village to move ahead with its purchase and installation. The vendor provided a formal quote of $37,484 including shipping. The old press will be removed and the area cleaned and prepared for the replacement’s installation. A crane and skilled operator will be sought to unload the 10-ton press and maneuver it into the building. Yaw’s Environmental delivered the first monthly status report earlier in the day. They will now prepare an accounting of activities for each 30-day time span going forward. A new industrial customer, Macom, is located in the Village of Lansing. GHD Engineering has recommended that Cayuga Heights issue a specialized permit which grants it the authority to impose a fine on Macom should a violation take place. Superintendent Cross has informed the owner of 914 Highland Road that his fence is in the Village’s right-of-way. The owner will think about his options and respond at a future time. The camper/trailer parked on a lot located on E. Upland Road has a current license plate making it legal to be parked there. 9. Report of the Clerk & Treasurer Mangione (Exhibits 2017-096a, b) The Fiscal Year Ending May 31, 2017 Budget Calendar is discussed. The Budget Workshop will be held on Saturday, March 25, 2017 from 9:00 a.m. until noon. It is determined that in order to schedule a timely public hearing on the budget the April monthly Board of Trustees meeting date will be changed as follows. Resolution #7940 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees reschedules its April monthly meeting to April 10th instead of April 17, 2017. Motion: Marshall Second: Friend Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, McMurry, Robinson, and Salton Nays and Abstentions: none Motion carried 5 EXHIBIT 2017-097a page 4 of 4 Resolution #7941 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes payment upon delivery for the belt- press to be drawn from Sewer Fund Balance. Motion: Robinson Second: Biloski Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, McMurry, Robinson, and Salton Nays and Abstentions: none Motion carried Resolution #7942 BE IT RESOLVED THAT: Abstract #008 for FYE2017 consisting of TA vouchers 60 - 72 in the amount of $21,569.33 and Consolidated Fund vouchers 602 - 679 (excluding 631, 632, and 635) in the amount of $175,143.77 is approved and the Treasurer is instructed to make payments thereon. Motion: Trustee Robinson Second: Trustee Friend Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, McMurry, Robinson, and Salton Nays and Abstentions: none Motion carried 10. Report of the Attorney No additional matters to discuss. 11. Executive Session Resolution #xxxx WHEREAS: The NYS Open Meeting Law §105 prescribes matters for which a public body may conduct an executive session; and, WHEREAS: Upon a majority vote of its total membership, taken in an open meeting pursuant to a motion identifying the general area or areas of the subject or subjects to be considered; and, WHEREAS: The conduct an executive session for these enumerated purposes only, provided, however, that no action by formal vote shall be taken to appropriate public moneys: THEREFORE, BE IT RESOLVED THAT: An Executive Session of the Village of Cayuga Heights Board of Trustees is conducted for the purposes of subsections (f) the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation. Motion: Trustee Robinson Second: Trustee Salton Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, McMurry, Robinson, and Salton Nays and Abstentions: none Motion carried Resolution #7944 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees ends Executive Session and returns to an open meeting. Motion: Trustee Robinson Second: Trustee McMurry Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, McMurry, Robinson, and Salton Nays and Abstentions: none Motion carried 12. Mayor Woodard adjourns the meeting at 10:00 p.m. 6 EXHIBIT 2017-097b page 1 of 1 Minutes DRAFT VILLAGE OF CAYUGA HEIGHTS Friday, January 27, 2017 Marcham Hall BOARD OF TRUSTEES 10:00 a.m. MONTHLY MEETING Present: Mayor Woodard; Trustees: Biloski, Friend, Marshall, and McMurry; Clerk & Treasurer Mangione Call to Order: Mayor Woodard calls the meeting to order at 10:05 a.m. 12. Executive Session Resolution #7945 WHEREAS: The NYS Open Meeting Law §105 prescribes matters for which a public body may conduct an executive session; and, WHEREAS: Upon a majority vote of its total membership, taken in an open meeting pursuant to a motion identifying the general area or areas of the subject or subjects to be considered; and, WHEREAS: The conduct an executive session for these enumerated purposes only, provided, however, that no action by formal vote shall be taken to appropriate public moneys: THEREFORE, BE IT RESOLVED THAT: An Executive Session of the Village of Cayuga Heights Board of Trustees is conducted for the purposes of subsections (f) the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation. Motion: Trustee McMurry Second: Trustee Friend Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, and McMurry Nays and Abstentions: none Motion carried Resolution #7946 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees ends Executive Session and returns to an open meeting. Motion: Trustee Friend Second: Trustee Biloski Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, and McMurry Nays and Abstentions: none Motion carried Resolution #7947 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves an offer of full-time employment to Mr. Jeffery Walker at $38,000 per year ($20.88/hr) in the position of Deputy Clerk pending a background check to be performed by the Cayuga Heights Police Department. Motion: Trustee Biloski Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, and McMurry Nays and Abstentions: none Motion carried Mayor Woodard adjourns the meeting at 10:35 a.m. 7 EXHIBIT 2017-098 February 22, 2017 Honorable Linda Woodard Board of Trustees Village of Cayuga Heights Monthly Report January 2017 We started 2017 with a 47 call month. We had 27 calls in the Village of Cayuga Heights, 15 calls in the Town of Ithaca and 5 requests for mutual aid. There were 32 EMS calls and 17 fire runs. The month was fairly routine with a large number of EMS runs. At the end of the month we did respond to a mutual aid call to Lansing at the Triphammer Mall. NYSEG was working in one of the mechanical rooms at the mall and when one of the panels ignited causing a fire in the room. Luckily the service was shut down quickly and the room was fire resistant so the immediate danger of extension was minimal but the entire mall was without power and full of smoke. We worked with Lansing for about 1.5 hours to help clear the smoke but without power and the ability to turn on the HVAC system it was a futile effort. January training picked up with the return of our student members from the winter break. We did our annual OSHA training on the last weekend of the month and we had 52 members attend. It was an all- day training that covered all of the topics we are required to refresh annually. The classroom part of the day ended in the early afternoon and then those members who needed to refresh CPR spent the remainder of the afternoon doing that. It is a full day of training but we make it interesting and move through the material well. Several of our new members were absent from the training because they were starting the NYS BEFO class. This is the start of their state training series to meet our requirements for the first year of membership. This is a motivated group of new members and many are eager to get through the BEFO so they can start preparing for the IFO class that will get them on track to become interior firefighters. We will not run a spring recruit training class and will instead focus on working with the members of the department looking to move up to interior status. This break from the recruit program will allow us to head down to the training center this spring several times for some live fire training. Everyone is excited to make this happen. In November we had a meeting with Insurance Services Office (ISO). ISO is a rating agency that some insurance companies get data from to set rates. ISO rates municipalities from 1 to 5. Our previous ISO rating was 4 and the last survey of the village was done in 1997. We were requested to provide information on our fire district, training requirements for officer and members, SOPs, equipment maintenance records as well as information about the water system in the district. The representative seemed impressed with the department and the meeting was very positive. In early January we heard back from ISO and our rating was upgraded to a 3. This is a great accomplishment as the ratings of 1 and 2 are generally reserved for areas with a paid fire department. I do not know what this will mean for residents of the village and town but some may see reductions in the cost of insurance. We are pleased to have all of our members back and look forward to a productive spring around the station. The open bunking room was filled by Margaret Gao. Margaret has been a member for a year and is an EMT. She has taken Firefighter 1 and is almost done with her interior checklist. Margaret will be a good addition to the bunking program. Sincerely, George Tamborelle Fire Chief/Fire Superintendent 8 EXHIBIT 2017-099 page 1 of 2 2016 Annual Report Beatrice Szekely, Village of Cayuga Heights Historian Here in bullet format are highlights of a busy year shared by village historian Beatrice Szekely and deputy historian Patricia Longoria with Randi Kepecs and Carole Schiffman, village preservationists: • Use by the historians of space at Marcham Hall (the village municipal building): A table and four chairs were purchased for the jury room where the historians hold meetings and where significant village history records are stored. Steel map cases were donated by HOLT Architects of Ithaca, transported and set up in the jury room by members of the Cayuga Heights Department of Public Works. • Records Management: An initiative has been launched by Pat Longoria to scan and digitize village maps and plans; originals of significant historic value will be stored in the jury room map cases. 218 historic maps, infrastructure plans, and building permits located in the attic of Marcham Hall have been digitized to date. Carole Schiffman, Randi Kepecs and Bard College student intern Owen Hartmann contributed to this effort (using the scanner in the Tompkins County Clerk’s office and Cornell’s map room courtesy of Bob Kibbee, former university map librarian). With village department heads--Clerk Joan Mangione, Superintendent of Public Works Brent Cross, and Police Chief Jim Steinmetz, we are considering applying for a New York State Archives grant to create additional historical records storage space in the basement and/or attic of Marcham Hall. Clerk Mangione, who serves as records management officer of the village, has recently drafted a records management policy for the Mayor and Board of Trustees within which the historians will likely be named to a records management board. • The Cayuga Heights History Project website (www.CayugaHeightsHistory.weebly.com): Created initially by Randi Kepecs and Carole Schiffman, Pat Longoria is maintaining the site and taking it forward with them. Kepecs, who has a special interest in architecture, does a great deal of work researching and entering historical information about individual houses in the database underlying the site. Schiffman gave a presentation on the site at the annual conference of the Association of Public Historians of New York State (APHNYS) in September with particular attention paid to the interactive map identifying over 950 properties in the village. The presentation was very well received. • Research and Writing: o Szekely wrote three pieces for the Cayuga Heights History Project website (www.cayugaheightshistory.weebly.com), one describing legal papers at the village hall relating to the history of village roads; one about the first village engineer Carl Crandall, and a third about the early history of zoning in Cayuga Heights published first in the December 2016 village newsletter. She is doing archival research on the history of the village from 1900 to 1940 using original documents at Marcham Hall, online records scanned by the county to Laserfiche, the John Marcham Library at The History Center in Tompkins County and the Rare and Manuscripts Collection of the Cornell University Library. o Longoria carried out many house history research projects often at the request of current or former residents; the results are reflected on The History Project website, for example the Tuttle apartment on Cayuga Heights Road (http://www.cayugaheightshistory.org/107-cayuga-heights-rd.html) and the Catherwood home on Highgate Road (http://www.cayugaheightshistory.org/304-highgate-rd.html). She researched the earliest deeds to Military Lot 90 within the village with Randi Kepecs; Gail Cashen, who is one of three village house historians; and Lynn Thommen, researcher at Historic Ithaca and Cornell Heights resident. • Oral History: Interviews this year have included one conducted by Szekely conducted with John H. Rogers, successor to Carl Crandall as village engineer from the 1960s to 1990s. 9 EXHIBIT 2017-099 page 2 of 2 • Collaborative Efforts with local municipal historians: Szekely, Longoria, Schiffman and Kepecs attended the meetings of municipal historians convened by Tompkins County historian Carol Kammen. This year they contributed to initial planning for the Town of Ithaca brochure that is part of the series occasioned by the 2017 county bicentennial. o Under the auspices of the Office of the County Historian with the participation of Tompkins County municipal historians, Longoria is leading a project to revise the book Place Names in Tompkins County (edited by county historian Carol Kammen in 2004) under the title Names on the Land – Tompkins County (https://tcnames.wordpress.com). She is also contributing to The History Forge on-line mapping project coordinated by former Cornell map librarian Bob Kibbee, who is currently a trustee of The History Center: (http://historyforge.gorgesapps.us/about). • Collaboration with Historic Ithaca: Szekely, Longoria and Kepecs participated as docents in the summer 2016 old house tour in Trumansburg, New York. • Facebook: Pat Longoria is curating a Cayuga Heights History Project Facebook page with frequent posts that feature the lives of former residents and their homes, as well as links to other local history events in our area: https://www.facebook.com/cayugaheightshistory/?fref=ts. • Other Public Engagement: Two years after the launch of the Cayuga Heights History Project website we are pleased to be able to report a steady stream of interaction with individuals responding to the site. Here in the village we reach out by talking informally to friends and neighbors who are able to contribute information about the history of their houses. We are particularly pleased when we hear from previous residents, some now living far away. One example is a lovely poem received by email from a woman living in Wales accompanied by prose memories of growing up near Savage Farm before it became the site of Kendal at Ithaca. Another is a query about a house at 419 Cayuga Heights Road that Pat Longoria was able to answer with information from the county assessor’s office, municipal maps and property deeds retrieved from the database that underlies the History Project interactive map. • Outreach in Schools: Pat Longoria presented “People and Places” to three 4th grade Cayuga Heights Elementary School classrooms featuring the lives of 19th century villagers including farm girl Carrie Manning using the website as a pedagogical tool. She mentored an Ithaca high school student who wrote up her own house history and researched the lives of two women who lived here and taught at Cornell. • Recognition: In the summer the Cayuga Heights History Project received an award of merit from Historic Ithaca (http://www.historicithaca.org/2016/12/13/2017-preservation-awards-nominations/) and a leadership award from the American Association for State and Local History (http://about.aaslh.org/2016-leadership - in-history-award-winners/). Both awards have been announced in the Cayuga Heights village newsletter. • Thank you: Shortly after the start of the new year we are to receive one of several awards that will be presented by The History Center in Tompkins County on January 29, 2017 at their second annual awards ceremony to be held at Marcham Hall. We look forward to the opportunity to thank the colleagues in local history and historic preservation who make our work possible. We are continually grateful for the input and support received from Mayor Linda Woodard, the Cayuga Heights Board of Trustees and the entire village staff. 10 EXHIBIT 2017-100a February 14, 2017 To: The Honorable Mayor Woodard Members of the Board of Trustees Village of Cayuga Heights Re: Report of the Police Department for January, 2017 In the month of December the police department received 458 calls for service. In addition to these calls 101 uniform traffic tickets were issued and 10 parking violations were cited. A breakdown of the calls for service is as follows: There were no Felony complaints received. 4 Penal Law Misdemeanor complaints were handled, 3 for Fraud and 1 for Larceny. All three Fraud complaints were received as residents being targeted for computer related scams. In two of the incidents no property loss was reported, however in the third incident the complainant reported that a transaction of money had occurred. The larceny complaint consisted of a resident stating that a license plate was taken off of his vehicle. There are no suspects and an MV 78B form was issued for replacement. 5 vehicle and traffic stops led to 6 misdemeanor charges; 1-DWI 1st, 1- Operating a MV with .08 of 1% Alcohol, 2- Aggravated Unlicensed Operation of a motor vehicle 3rd, 2-Suspended Registration. 2 Incidents for Penal Law Drug Violations were received. During 2 separate vehicle stops subjects were found to be in possession of marijuana. The subjects were issued appearance tickets for Unlawful Possession of Marijuana. 2 Local Law violations were handled, 1 for Care of Property and 1 for Noise. The Care of Property complaint was received from a resident stating that their neighbors’ property was not being maintained. Upon officer’s follow up, it was determined that the condition of the property was not in violation of the village’s local law. The incident reported as loud noise in the area was unfounded. There were 9 Motor vehicle accidents investigated, none of which involved deer. 1 incident was reported involving a deer. A resident stated that an injured deer was laying on their property. Upon officer’s arrival it was determined that the deer was in poor health and was not able to ambulate. The deer was dispatched and the DPW was contacted for removal. 3 Incidents involving persons taken into custody under Mental Hygiene Laws were handled. In all 3 incidents subjects were found to be incapacitated and/or Mentally Ill and a potential threat to themselves or others. The subjects were transported to the hospital and turned over to medical staff under the MHL 9.41 and MHL 22.09 laws. In summary, 8 persons were arrested and the following 11 charges were filed: 1-DWI 1st, 1- Operating a MV with .08 of 1% Alcohol, 2-Aggravated Unlicensed Operation of MV, 2-Driving with a Suspended Registration, 1- Mental Hygiene Law 9.41, and 2- Mental Hygiene Law 22.09. Over the course of this month police department members took part in the following trainings and events: January 9th- 13th Officers completed Reality Based Training Exercises. On the 17th and 18th Chief Steinmetz and Sgt. Jerry Wright attended Use of Force Training. The full time officers worked a total of 139 hours of overtime and the part time officers worked a total of 212 hours. Sincerely, Chief James Steinmetz 11 EXHIBIT 2017-100b CAYUGA HEIGHTS POLICE DEPARTMENT January 2017 Total Traffic Citation Report, by Violation Violation Description Totals_ 7D LL#1-96 OVERNIGHT PARKING 10 Report Totals 10 EXHIBIT 2017-100c CAYUGA HEIGHTS POLICE DEPARTMENT Uniform TRAF Tickets 1/1/17 to 1/31/17 Date Offense Location ________________ 1/1/17 1180a Speed Not Reasonable & Prudent Pleasant Grove Rd (A-Lot) 1/2/17 6001a Leaving/Scene Property Damage Acc. Pleasant Grove Rd (A-Lot) 1/2/17 306b Uninspected Motor Vehicle (11/16) Hanshaw Rd 1/2/17 306b Uninspected Motor Vehicle Hanshaw Rd 1/2/17 306b Uninspected Motor Vehicle (Exp 10/16) Pleasant Grove Rd 1/2/17 3191u Operating Without Insurance (Exp 10/29/16)Pleasant Grove Rd 1/2/17 5111a Aggravated Unlic Op 3rd (Misd) Pleasant Grove Rd 1/5/17 306b Uninspected Motor Vehicle North Triphammer 1/5/17 5091 Unlicensed Operator North Triphammer 1/6/17 1142a Fld To Yld Rt-Of-Way @ Stop Sign Cayuga Heights Rd 1/6/17 3191u Operating Without Insurance Cayuga Heights Rd 1/6/17 306b Uninspected Motor Vehicle Exp (10/16) Hanshaw Rd 1/7/17 306b Uninspected Motor Vehicle (Exp 12/16) North Triphammer Rd 1/7/17 306b Uninspected Motor Vehicle (Exp 11/16) Pleasant Grove Rd 1/7/17 306b Uninspected Motor Vehicle (Exp 11/16) Pleasant Grove Rd 1/7/17 4011a Unregistered Motor Vehicle (Exp 06/22/16) Pleasant Grove Rd 1/8/17 3752a1 No/Inadequate Lights N Triphammer Rd 1/8/17 306b Uninspected Motor Vehicle 9/16 Texas Ln 1/8/17 306b Uninspected Motor Vehicle 12/16 Hanshaw Rd 1/8/17 306b Uninspected Motor Vehicle 8/16 Triphammer Rd 1/8/17 306b Uninspected Motor Vehicle 11/16 Pleasant Grove Rd 1/8/17 306b Uninspected Motor Vehicle N Triphammer Rd 1/8/17 3191u Operating Without Insurance N Triphammer Rd 1/8/17 3752a1 No/Inadequate Lights N Triphammer Rd 1/8/17 3191u Operating Without Insurance N Triphammer Rd 1/8/17 3752a1 No/Inadequate Lights N Triphammer Rd 1/9/17 306b Uninspected Motor Vehicle 9/16 N Triphammer Rd 1/9/17 306b Uninspected Motor Vehicle 12/16 Pleasant Grove Rd 1/9/17 306b Uninspected Motor Vehicle 10/16 Pleasant Grove Rd 12 EXHIBIT 2017-100c page 2 CAYUGA HEIGHTS POLICE DEPARTMENT Uniform TRAF Tickets 1/1/17 to 1/31/17 Date Offense Location ________________ 1/10/17 306b Uninspected Motor Vehicle N Triphammer Rd 1/10/17 3191u Operating Without Insurance N Triphammer Rd 1/10/17 306b Uninspected Motor Vehicle Hanshaw Rd 1/10/17 3191u Operating Without Insurance Hanshaw Rd 1/10/17 306b Uninspected Motor Vehicle (12/16) N Triphammer Rd 1/10/17 306b Uninspected Motor Vehicle (7/16) N Triphammer Rd 1/10/17 306b Uninspected Motor Vehicle N Triphammer Rd 1/10/17 306b Uninspected Motor Vehicle N Triphammer Rd 1/10/17 306b Uninspected Motor Vehicle N Triphammer Rd 1/10/17 306b Uninspected Motor Vehicle N Triphammer Rd 1/13/17 306b Uninspected Motor Vehicle Exp (10/16) Hanshaw Rd 1/13/17 5111a Aggravated Unlic Op 3rd (Misd) Hanshaw Rd 1/13/17 3191u Operating Without Insurance E.Upland 1/14/17 306b Uninspected Motor Vehicle Cayuga Heights Rd 1/14/17 306b Uninspected Motor Vehicle Exp (12/16) Winthrop Drive 1/14/17 306b Uninspected Motor Vehicle Exp (11/16) Pleasant Grove Rd 1/14/17 1110a Disobeyed Traffic Control Device (Speed) North Triphammer Rd 1/15/17 306b Uninspected Motor Vehicle (Exp 12/16) North Triphammer Rd 1/15/17 306b Uninspected Motor Vehicle (Exp 11/16) North Triphammer Rd 1/15/17 306b Uninspected Motor Vehicle (Exp 11/16) Pleasant Grove Rd 1/15/17 4011a Unregistered Motor Vehicle (Exp 10/18/16) Pleasant Grove Rd 1/16/17 306b Uninspected Motor Vehicle (Exp 12/16) Pleasant Grove Rd 1/16/17 306b Uninspected Motor Vehicle (Exp 12/16) Triphammer Rd 1/17/17 306b Uninspected Motor Vehicle (10/16) Hanshaw Rd 1/17/17 306b Uninspected Motor Vehicle (11/16) N Triphammer Rd 1/17/17 306b Uninspected Motor Vehicle (12/16) Pleasant Grove Rd 1/17/17 306b Uninspected Motor Vehicle (07/16) N Triphammer Rd 1/18/17 306b Uninspected Motor Vehicle 7/16 Hanshaw Rd 1/18/17 306b Uninspected Motor Vehicle 7/16 E Upland Rd 1/18/17 3752a1 No/Inadequate Lights Cayuga Heights Rd 1/18/17 306b Uninspected Motor Vehicle (10/16) Pleasant Grove Rd 1/19/17 37540 Inadequate Or No Stop Lamps Pleasant Grove Rd 1/19/17 5111a Aggravated Unlic Op 3rd (Misd) Pleasant Grove Rd 1/19/17 306b Uninspected Motor Vehicle 12/16 Cayuga Heights Rd 1/19/17 306b Uninspected Motor Vehicle (Exp 12/16) Triphammer Rd 1/21/17 306b Uninspected Motor Vehicle 8/16 Pleasant Grove Rd 1/21/17 3752a1 No/Inadequate Lights N Triphammer Rd 1/21/17 512 Operating While Registration Susp/Revoked St Rt 13 1/22/17 4011a Unregistered Motor Vehicle (Exp 11/17/16) North Triphammer Rd 1/22/17 306b Uninspected Motor Vehicle Triphammer Rd 1/22/17 306b Uninspected Motor Vehicle (Exp 12/16) Burleigh Drive 13 EXHIBIT 2017-100c page 3 CAYUGA HEIGHTS POLICE DEPARTMENT Uniform TRAF Tickets 1/1/17 to 1/31/17 Date Offense Location ________________ 1/22/17 306b Uninspected Motor Vehicle (Exp 12/16) Pleasant Grove Rd 1/22/17 306b Uninspected Motor Vehicle (Exp 12/16) North Triphammer Rd 1/23/17 4011a Unregistered Motor Vehicle (Exp 01/14/17) Wyckoff Road 1/23/17 306b Uninspected Motor Vehicle Cayuga Heights Rd 1/23/17 3191u Operating Without Insurance Hanshaw Rd 1/23/17 306b Uninspected Motor Vehicle (Exp 11/16) Highland Rd 1/24/17 1110a Disobeyed Traffic Control Device (Speed) North Triphammer Rd 1/26/17 3191u Operating Without Insurance (Exp 2/19/16) Hanshaw Rd 1/26/17 306b Uninspected Motor Vehicle Hanshaw Rd 1/26/17 306b Uninspected Motor Vehicle (Exp 12/16) Triphammer Rd 1/27/17 1120a Failed To Keep Right Triphammer Rd 1/27/17 512 Operating While Registration Susp/Revoked Triphammer Rd 1/27/17 11922 Driv'g W/.08 Of 1% Or More Of Alc Triphammer Rd 1/27/17 11923 Driving While Intoxicated (Misd) Triphammer Rd 1/27/17 3191u Operating Without Insurance N Triphammer Rd 1/27/17 3752a1 No/Inadequate Lights (Rf) Pleasant Grove Rd 1/27/17 3191u Operating Without Insurance Pleasant Grove Rd 1/27/17 306b Uninspected Motor Vehicle (11/16) The Parkway 1/27/17 306b Uninspected Motor Vehicle (11/16} Hanshaw Rd 1/27/17 306b Uninspected Motor Vehicle (12/16) Hanshaw Rd 1/27/17 306b Uninspected Motor Vehicle ( 07/16) Hanshaw Rd 1/27/17 3191u Operating Without Insurance Hanshaw Rd 1/27/17 3752a1 No/Inadequate Lights (Rf & Lr) N Triphammer Rd 1/27/17 306b Uninspected Motor Vehicle (12/16) Hanshaw Rd 1/28/17 306b Uninspected Motor Vehicle-Exp 12/16 2200 N Triphammer Rd 1/28/17 3752a1 No/Inadequate Lights (Rf & Lr) Pleasant Grove Rd 1/30/17 1180e Unreasonable Speed/Special Hazards West Remington Rd 1/30/17 306b Uninspected Motor Vehicle Hanshaw Rd 1/30/17 306b Uninspected Motor Vehicle Hanshaw Rd 1/31/17 306b Uninspected Motor Vehicle (Exp 12/16) Hanshaw Rd 1/31/17 306b Uninspected Motor Vehicle (Exp 12/16) Pleasant Grove Rd 14 EXHIBIT 2017-101 15 EXHIBIT 2017-102 DATE: February 15, 2017 TO: Public Works Committee FROM: Brent Cross, Superintendent of Public Works RE: Monthly Update Wastewater Treatment Plant projects have been the main focus during the last month. I will provide an update on each of those projects in a separate report. The following information is provided for items that may need Trustee action either this month or next month: 1. We are working on getting 3 quotes for replacement of all of the lighting fixtures at the WWTP. We already have a quote from the vendor for the new light fixtures that will be installed by an electrical contractor. The contractor’s price will include the new fixtures. We are also working on getting the details on how much NYSEG is able to give as a rebate/incentive on the new energy efficient fixtures. They also provide an online computer program to estimate how much energy the new fixtures will save and how long it will take to payback the capital costs. 2. We are also working a getting quotes from contractors (usually same company as electrical work) for installation of a new alarm system throughout the WWTP. This system will not only monitor the fire/smoke detectors, but also the major electric motors that run 24 hours and a sensor to detect the rise of water in the basement in the event of either a broken pipe or sump pump failure. The new alarm system will be connected to a “central station” monitoring company, which can call/page the WWTP operator to respond. If I get all of the prices in time for the meeting, I will present them for consideration. If not, I will present them at the March meeting. We will have the option to award the work to either the lowest/best price of the lighting and alarms combined or separately. 3. As detailed in a previous message to the Mayor, I recommend that the Village write a letter to the NYSDEC to indicate our desire to be included in the pending formation of a TMDL Advisory Group. We have a copy of the letter written by the owners of the Ithaca Area WWTP. 4. I met with Mr. Phoenix at 914 Highland Road about his fence encroachment. He acknowledged that Lowes installed the fence but did not follow the curvature of the road. Apparently he willing to relocate parts of the fence but doesn’t think he wants to move it to full compliance. He will be submitting a revised plan for consideration at the March meeting. 5. I participated in a meeting between local code enforcement officials and Tompkins County about better communication between the towns and the county assessor’s office. Tom Knipe was invited from the County Tourism office to discuss the state of the contract with Airbnb and bed and breakfast occupancies in general. He confirmed that the County has entered into an agreement with Airbnb that has Airbnb collecting the 3% room tax and submitting to the county (monthly), in exchange for keeping the names of the providers anonymous. The Code Officials vigorously explained why that puts the town/villages/city into difficult situation to seek out property owners who are illegally operating a BnB. In some cases, it may be ignorance on the part of the property owner, but in most cases the code officers believe that it is done to avoid proper codes and zoning enforcement. No resolution was made, but Tom left the meeting with a lot better knowledge of the unfortunately position that the County has put the local code officers in. Sincerely, Brent 16 EXHIBIT 2017-102 WWTP Monthly report for the Village of Cayuga Heights WWTP January 16, 2017 This past month has been a busy one at the plant. We have been doing our monthly maintenance and readying for the new Belt Filter Press. We have been gathering the information needed for the bid process and coordinating with Brent Cross on the hauling of liquid sludge to the City of Ithaca. We have arranged to have the price reduced for hauling with Dickson Environmental. Those savings start on January 16, 2017. The Belt Filter Press has reached the end of its operation, and we can no longer run it efficiently enough to warrant its use. We have put together an Operation and Maintenance Plan, as requested by the NYSDEC. Included in the plan is the Wet Weather plan, written Sampling plan, and the plant’s Standard Operating Procedures (SOP). We are working with Lubrication Engineers on a written preventative maintenance plan with a computer reminder system. We are also working with Pleasant Valley Electric on an alarm system for the facility, along with an energy study including Auburn Armature, Inc. (AAI) for an upgrade on the lighting at the plant. They are recommending LED lights. This should come with a savings in electricity. We also will get a refund on upgrades. Facility Maintenance We have rehabbed and painted the old lab in the Press building, and we are now working on getting the main office building prepped for painting. Installation of a new secondary sludge pump will commence when the pump is delivered. We are also exploring options for three new recirculation pumps for the Trickling Filters. The pumps that are in place are close to 45 years old, and we believe new pumps will be more efficient and less costly to operate. We have cleaned the Primary and Secondary Clarifiers and removed the green tint caused by dyeing of flow to find leak in piping. In the coming month, we will be changing the filter socks on the tertiary filters and getting the used ones cleaned. Daily Operations The facility is running well and our monthly t esting is well below the parameters set by NYSDEC. PARAMETER NYSDEC LIMIT Cayuga Heights Effluent December 7th RESULTS BOD 30/45* mg/l 2.0 TSS 30/45* mg/l 7.5 Total Phos. 0.35 mg/l 0.23 NH3 Monitor <0.3 Fecal Coliform 200/400 0 17 PARAMETER NYSDEC LIMIT Cayuga Heights Effluent December14th RESULTS BOD 30/45* mg/l <2.0 TSS 30/45* mg/l 5.0 Total Phos. 0.35 mg/l 0.23 Fecal Coliform 200/400 0 PARAMETER NYSDEC LIMIT Cayuga Heights Effluent December21st RESULTS BOD 30/45* mg/l 2.8 TSS 30/45* mg/l 12.5 Total Phos. 0.35 mg/l 0.24 Fecal Coliform 200/400 0 PARAMETER NYSDEC LIMIT Cayuga Heights Effluent December29th RESULTS BOD 30/45* mg/l 2.9 TSS 30/45* mg/l 1.5 Total Phos. 1.0 mg/l 0.098 Fecal Coliform 200/400 0 PARAMETER NYSDEC LIMIT Cayuga Heights Effluent DecemberAverage RESULTS BOD 30/45* mg/l 2.43 TSS 30/45* mg/l 6.63 Total Phos. 1.0 mg/l 0.199 Fecal Coliform 200/400 0 *45 mg/l on a 7 day average. 30 mg/l on a 30 day average. Mg/l=Parts per Million Any questions feel free to contact me to discuss. Thank you, John McGrath YAWS Environmental Process Control. Ectree3@aol.com 607-423-4129 18 EXHIBIT 2017-103a VILLAGE OF CAYUGA HEIGHTS CLERK & TREASURER’S REPORT February 21, 2017 1. Administration: Jeff Walker started on Monday, January 30th, working a few hours daily while he was finishing up for the Board of Elections. He began working fulltime on February 13th. His previous professional experience has allowed him to easily take on many tasks with little guidance. Jeff is honeymooning this week and three days next week. The Village received notice that it is now a certified Living Wage Employer. 2. Records Management: Information Aide, Tayo Johnson, attended Laserfiche Empower 2017 during the week of February 6 – 10 in Long Beach, CA. It is a week spent in application classes and hands-on learning. 3. Communication: As of this past week, the eNewBlast has over 400 subscribers. Your feedback and ideas are always welcome for the bi-weekly distribution. 4. Computer System Administration: Very little time has had to be expended on computer system issues this month. 5. Reporting and Audit: The Justice Court and Village Financial Audit Reports are available. 6. Policies and Local Laws: 7. Budget: Budget Worksheets were distributed to Department Heads on February 6th. Proposed budgets are due back by the week ending March 3rd. 8. Debt: No upcoming BAN or bond payments this month. 9. Revenues & Expenditures: January 2017 Bank to Book Reconciliation was conducted by Trustee & Deputy Treasurer Biloski. Revenue and Expenditure Reports are available for YTD through the first eight months of the Fiscal Year Ending May 31, 2017. 10. Current Expenses - Unaudited Abstract #009 dated February 21, 2017 as distributed. 11. Approval of January Abstract – BE IT RESOLVED THAT: Abstract #009 for FYE2017 consisting of TA vouchers 73 – 84 in the amount of $17,146.84 and Consolidated Fund vouchers 680 - 770 in the amount of $313,773.44 is approved and the Treasurer is instructed to make payments thereon. Respectfully submitted, Joan M. Mangione 19 EXHIBIT 2017-103b 20 EXHIBIT 2017-104 Request by Neil Olver in reference to his high meter read at 414 E. Upland Road The following information was compiled by Brent. I have spoken to Bolton Point staff about your concern on the high water meter reading. Here are the facts as best I can figure out: -your old meter did not have a remote reader device; so therefore the billing is based on visual inspection of the meter by either you (on a post card) or by them coming to your building -apparently the last reading on 7/15/16 was estimated (without a visual reading). The estimated consumption was made to reflect previous recent billings of approximately 3,000-4,000 gallons (over 90 days) which comes out less than 40 gallons per day. -they came to your building on 9/22/16 to install the new meter -before removing the old meter, they took a photo of the meter to memorialize the reading -since the previous meter reading (estimated) on 7/15/16, your old meter had recorded a flow of 75,390 gallons in a 67 day period, which was either one large leak/loss or an steady leak averaged out to 1,125 gallons per day (min but likely higher). It seems unlikely that much loss would go undetected for very long. There is usually noise associated with large flow pressure leaks. -if there was an actual leak (or running toilet), it could have started as far back as 4/15/16 which is the beginning of the previous billing cycle that was estimated. If that were the case, then the average daily loss would be more like 480 gallons per day or 20 gallons per hour (min but likely higher). That is still a pretty large loss. -since the new meter has been installed, the documented water consumption (real time usage) shows that you are back to normal -Bolton Point has no way to know what caused the high meter reading, other than the assumed water flow, therefore they are unwilling to give a credit -as a side note, the billing cycle for this time period is coming up next week and will be billed at the new 2017 billing rate, but they are willing to bill it at the 2016 rate since the majority of the high flow was in 2016. -the Village does not have the authority to overrule Bolton Point on the water consumption portion of the bill (all water use is billed by BP to the Village) -a portion of your water bill is for delivery of the water to your property through the Village’s pipes, which you have the right to appeal -a portion of your bill will also reflect the associated sewer treatment of the water by the Village sewer plant, which you have the right to appeal 21 EXHIBIT 2017-105 Resolution WHEREAS: The NYS Open Meeting Law §105 prescribes matters for which a public body may conduct an executive session; and, WHEREAS: Upon a majority vote of its total membership, taken in an open meeting pursuant to a motion identifying the general area or areas of the subject or subjects to be considered; and, WHEREAS: The conduct an executive session for these enumerated purposes only, provided, however, that no action by formal vote shall be taken to appropriate public moneys: THEREFORE, BE IT RESOLVED THAT: An Executive Session of the Village of Cayuga Heights Board of Trustees is conducted for the purposes of subsections (f) the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation.