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HomeMy WebLinkAboutAgenda 10-17-2016.pdf 1 Exhibit No. 1. Approval of Meeting Minutes: September 19, 2016 2017-062 2. Report of Fire Superintendent Tamborelle – Submitted Report* 2017-063 3. Privilege of the Floor – 30 minutes - SIGN-UP at 6:45 p.m. unrevised Privilege of the Floor Guidelines VCH website 4. Report of the Mayor 2017-064 a. Appointment: Board of Directors GTCMHIC b. Presentations & Appointments: Prosecuting Attorney; HR Attorney c. Intermunicipal Shared Services Agreement: Highway Departments 2017-065 d. City of Ithaca Proclamation: EACH Resolution 2017-066 e. TWC – Access Oversight Committee 2017-067 5. Report of the Trustees a. TAP/CMAQ Grant: Update 2017-068 b. Cayuga Medical Community Corners: Planning Board Update – Fred Cowett 6. Report of Police Chief Steinmetz - Submitted reports * 2017-069 a, b, c 7. Report of Superintendent of Public Works Cross 2017-070 8. Report of Clerk & Treasurer - Submitted reports * 2017-071 a, b Villager’s Request for Reimbursement 2017-072 9. Report of the Attorney 10. Executive Session 2017-073 11. Adjournment * All Exhibits and Reports can be found at http://www.Cayuga-Heights.ny.us Agenda, unless otherwise noted * All Exhibits and Reports are located on http://www.Cayuga-Heights.ny.us/Minutes Package unless otherwise noted Village of Cayuga Heights Board of Trustees Monthly Board Meeting Marcham Hall October 17, 2016, 7:00 p.m. AGENDA 2 EXHIBIT 2017-062 page 1 of 5 Minutes VILLAGE OF CAYUGA HEIGHTS Monday, September 19, 2016 Marcham Hall BOARD OF TRUSTEES 7:00 p.m. MONTHLY MEETING Present: Mayor Woodard; Trustees: Friend, Marshall, and Salton; Police Chief Steinmetz; Clerk & Treasurer Mangione; and Attorney Marcus (Trustee Biloski arrives at 8:00 p.m., Trustee McMurry takes oath during meeting) Absent: Trustee Robinson, Superintendent of Public Works Cross Call to Order: Mayor Woodard calls the meeting to order at 7:00 p.m. A decision is made to move to Agenda item #6. Bill Goodman, Town of Ithaca Supervisor; Jack Rueckheim, former Bolton Point General Manager, and Joan Foote, current General Manager are attending in order to discuss proposed changes to the Agreement of Municipal Cooperation (AMC). Supervisor Goodman, Mr. Rueckheim and Mayor Woodard are Bolton Point Commissioners. 6. Southern Cayuga Lake Intermunicipal Water Commission: Agreement of Municipal Cooperation (AMC) Proposed Changes (Exhibit 2017-054) The complete AMC is available on the Bolton Point (BP) website. Village Attorney Marcus has reviewed the proposed changes and is comfortable with the Terms of Agreement. Supervisor Goodman presents a brief background on BP and the AMC. One reason for the proposed revisions is to update the document incorporating existing supplements and amendments. A committee, chaired by H. Michael Newman from the Village of Lansing, has been working to include these modifications into one document for the last few years. The AMC was written in the ‘70s. Questions relating to item #12 of the Proposed Changes are discussed. The Town of Ithaca is currently the agent municipality; it reviews all vouchers; checks are signed by Supervisor Goodman. A unanimous vote continues to be required for changing the agent municipality, water rate and structure changes, AMC modification, and decisions for arbitration. An amendment to the AMS is proposed requiring a majority vote instead of a unanimous vote for addition of a non-member municipality. For example, if a non-member municipality wants to purchase water from Bolton Point and as a customer of the system the water passes through a member municipality which is willing to sell the water, unanimity would not be required for an agreement to sell water to that non-member municipality. Mr. Goodman confirmed that unanimous agreement would continue to be required to add a municipality as a member of Bolton Point. Currently the Town of Ithaca sells Bolton Point water to the Town of Ulysses. The Commission strives for consensus in all matters, however there are many matters that currently require a simple majority. Prior to approval of the proposed AMC changes, all member municipalities will have an opportunity to review, question, and suggest modification(s). Once a final draft is drawn, the Board of Trustees will be asked to reconsider the changes and vote on them. 7. Cayuga Heights Fire Company Annual Fundraising Letter (Exhibit 2017-056) Resolution #7886 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the 2016 Cayuga Heights Fire Company Annual Fundraising Letter as presented in Exhibit 2017-056 for distribution to residents. Motion: Trustee Salton Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Friend, Marshall, and Salton Nays and Abstentions: none Motion carried 8. Privilege of the Floor Mr. Ronald Bors and his wife have lived on Texas Lane for 41 years. He commends the Board of Trustees on the results of the Whitetail deer population management program and urges continuation of the program until the recommended herd size is reached. Results are already noticeable. It was with great delight and surprise that the Bors noted the return of day lilies and hosta which were totally absent from the landscape for the past 15 years. Before the deer herd population got out of hand, they had these plants in profusion. He commends the Board for its persistence and recognizes that it has not been easy. 3 EXHIBIT 2017-062 page 2 of 5 Mr. Edward LaVigne, Town of Lansing Supervisor, introduces himself and Mr. Michael Long, Planner. His attendance is for the purpose of discussing a proposed sewer system which will flow through the Village of Lansing and into the Village of Cayuga Heights Wastewater Treatment Plant (WWTP). The alternative is for the developers to design and build a separate sewer system. There are currently two developments in the planning stage. It is expected that it could be 5 – 10 years to reach 100,000 gallons per day of additional capacity. The WWTP’s capacity is 2 million gallons per day; it currently handles approximately 1.5 million gallons per day. Talks are in an early stage. Supervisor LaVigne’s attendance is simply to familiarize the Trustees with the proposal. 9. Report of the Mayor a. Meloney McMurry submitted her resignation as a Member of the Planning Board to Village Clerk Mangione on Tuesday September 6, 2016. Resolution #7887 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees accepts Meloney McMurry’s resignation as a Member of the Planning Board as submitted to Village Clerk Mangione on September 6, 2016. Motion: Trustee Salton Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Friend, Marshall, and Salton Nays and Abstentions: none Motion carried b. Kathryn Supron submitted her resignation from the Village of Cayuga Heights Board of Trustees to Village Clerk Mangione on August 31, 2016. Resolution #7888 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees accepts Kathryn Supron’s resignation from the Village of Cayuga Heights Board of Trustees as submitted to Village Clerk Mangione on September 6, 2016. Motion: Trustee Salton Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Friend, Marshall, and Salton Nays and Abstentions: none Motion carried c. Mayor Woodard appoints Meloney McMurry to the Village of Cayuga Heights Board of Trustees the remainder of Kathryn Supron’s term. No approving resolution is required for this appointment. Clerk Mangione conducts Meloney McMurry’s affirmation as Trustee. d. Mayor Woodard appoints Jeff Milder as a Member of the Planning Board the remainder of Meloney McMurry’s term. No approving resolution is required for this appointment. e. Mayor Woodard recommends formation of the Bicycle Pedestrian Committee (Bike-Ped). Resolution #7889 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves formation of the Bicycle Pedestrian Committee. Motion: Trustee Friend Second: Trustee McMurry Ayes: Mayor Woodard; Trustees Friend, Marshall, McMurry, and Salton Nays and Abstentions: none Motion carried f. Mayor Woodard appoints Fred Cowett, Meloney McMurry, Maryann Friend, and Jenny Leijonhufvud to the Bicycle Pedestrian Committee. Resolution #7890 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves the appointment of Fred Cowett to the Bicycle Pedestrian Committee. Motion: Trustee Marshall Second: Trustee Salton Ayes: Mayor Woodard; Trustees Friend, Marshall, McMurry, and Salton Nays and Abstentions: none Motion carried 4 EXHIBIT 2017-062 page 3 of 5 Resolution #7891 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves the appointment of Maryann Friend to the Bicycle Pedestrian Committee. Motion: Trustee Marshall Second: Trustee Salton Ayes: Mayor Woodard; Trustees Marshall, McMurry, and Salton Nays: none Abstentions: Trustee Friend Motion carried Resolution #7892 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves the appointment of Meloney McMurry to the Bicycle Pedestrian Committee. Motion: Trustee Marshall Second: Trustee Salton Ayes: Mayor Woodard; Trustees Friend, Marshall, and Salton Nays: none Abstentions: Trustee McMurry Motion carried Resolution #7893 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves the appointment of Jenny Leijonhufvud to the Bicycle Pedestrian Committee. Motion: Trustee Marshall Second: Trustee Salton Ayes: Mayor Woodard; Trustees Friend, Marshall, McMurry, and Salton Nays and Abstentions: none Motion carried g. Transportation Alternatives Program/Congestion Mitigation and Air Quality Improvement Program: TAP/CMAQ Feasibility Study The engineering firm of Barton & Loguidice (B&L) presented the feasibility study for which it was engaged by the Village, earlier in the day. B&L’s estimate for the complete sidewalk project is approximately $2 million. The project is broken out by section. The total project provides not only safe routes carrying students to school but improved safety for every walker and bicyclist using these sidewalks and roadways. Discussion of a lower cost solution for the section on Kline Road which would eliminate construction of retaining walls takes place. Representatives of B&L joined the meeting via conference call. It is confirmed that the route should stay similar, but that once an application is submitted the route is still open to review. Regarding right-of-way (ROW) concerns, the fact that the Village is close to having a completed ROW agreement with Lakeview Cemetery is seen as a positive point. Transportation Alternatives guidelines encourage partnerships. Trustee Biloski joins the meeting at this time. (8:00 p.m.) Police Chief Steinmetz addresses concerns about increased vandalism and partying within Lakeview Cemetery. He is of the opinion that with clear authority to patrol the area from the Town of Ithaca, it is very likely that off hours’ gatherings within the cemetery will be reduced. Based on the long standing need for additional sidewalks in the Village and goals expressly stated in the Village’s Comprehensive Plan, the Trustees agree that should the grant application be awarded, financing for this project will be made available. Resolution #7894 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees agrees that the Bicycle Pedestrian Committee should proceed with preparation of an application for TAP/CMAQ Funding for sidewalk construction in accordance with the B&L Feasibility Study and contingent upon the Town of Ithaca agreeing to the Intermunicipal Police Services Agreement by and between the Village of Cayuga Heights and the Town of Ithaca within Lakeview Cemetery. Motion: Trustee Friend Second: Trustee McMurry Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, McMurry, and Salton Nays and Abstentions: none Motion carried 5 EXHIBIT 2017-062 page 4 of 5 The Board returns to the beginning of the Agenda. 1. Approval of Meeting Minutes: May 31, 2016 (Exhibit 2017-049) Resolution #7895 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the Meeting Minutes from May 31, 2016 as presented in Exhibit 2017-049. Motion: Trustee Salton Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, and Salton Nays: none Abstentions: Trustee McMurry Motion carried 2. Approval of Meeting Minutes: June 20, 2016 (Exhibit 2017-050) Resolution #7896 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the Meeting Minutes from June 20, 2016 as presented in Exhibit 2017-050. Motion: Trustee Marshall Second: Trustee Salton Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, and Salton Nays: non e Abstentions: Trustee McMurry Motion carried 3. Approval of Meeting Minutes: July 18, 2016 (Exhibit 2017-051) Resolution #7897 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the Meeting Minutes from July 18, 2016 as presented in Exhibit 2017-51. Motion: Trustee Marshall Second: Trustee Salton Ayes: Mayor Woodard; Trustees Friend, Marshall, and Salton Nays: none Abstentions: Trustee Biloski and McMurry Motion carried 4. Approval of Meeting Minutes: August 15, 2016 (Exhibit 2017-052) Resolution #7898 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the Meeting Minutes from August 15, 2016 as presented in Exhibit 2017-52. Motion: Trustee Salton Second: Trustee Friend Ayes: Trustees Biloski, Friend, Marshall, and Salton Nays: none Abstentions: Mayor Woodard and Trustee McMurry Motion carried 5. Approval of Meeting Minutes: August 30, 2016 (Exhibit 2017-053) Resolution #7899 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the Meeting Minutes from August 30, 2016 as presented in Exhibit 2017-53. Motion: Trustee Marshall Second: Trustee Friend Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, and Salton Nays: none Abstentions: Trustee McMurry Motion carried 6 EXHIBIT 2017-062 page 5 of 5 10. Planning Board: Update on Cayuga Medical Proposed Construction Fred Cowett – Planning Board Chair Two Planning Board Meetings have been held since Chair Cowett last updated the Board of Trustees. The first of these included a Public Hearing on Cayuga Medical’s Proposed Construction. The traffic consultant from SRF was in attendance and answered questions from the Planning Board. The Public Hearing was adjourned and not closed to allow as many members of the public as possible to speak. SEQRA cannot be completed until the Public Hearing is closed. The day after the aforementioned meeting members of the Planning Board determined that they would like to hire a traffic engineer to perform a peer review of the study from SRF. A Special Meeting of the Planning Board was called and a resolution was passed to hire Fisher Associates to conduct this review. Fisher is scheduled to present their findings at the September 26th meeting. The public hearing will be closed and SEQRA will be completed. The Planning Board’s consideration of the Special Permit application will not occur at the September meeting, but will be held over until October. In the event that there is a negative declaration in SEQRA, the Zoning Board of Appeals (ZBA) will consider two variances requested for this project. One variance is for lot coverage and the other is for the distance between the buildings. If the ZBA approves the variances, the Planning Board will be able to proceed with Special Permit review for the project at the October meeting. The project has not changed significantly, additional sidewalks were requested by the Planning Board and have been added. 11. Report of Police Chief Steinmetz - Submitted reports (Exhibits 2017-058 a, b, c) Within the next week, the force will be back to four full-time officers. Another officer will be returning from disability. Chief Steinmetz is complementary and appreciative of the part-time and remaining full-time officers; they all sacrificed a lot of time over the summer to fill all the shifts. A leaky roof in the Police Department area is noted to have occurred during a recent heavy rain storm. Past repairs have not been effective. 12. Report of the Superintendent of Public Works (Exhibit 2017-059) v Report of the Trustees The codification of local laws project is waiting to receive the Table of Contents from General Code. It is expected by late October. Attorney Marcus points out that it is important that General Code is aware that the Village is working to update the Village’s Zoning Ordinance. 13. Report of the Clerk and Treasurer (Exhibits 2017-060a,b and Exhibit-061) Budget Modification Request: The Planning Board has authorized an expenditure of $3,600 to contract Fisher Associates to conduct a review of SRF Associates’ traffic study report for the Corners Community Medical Office Building contingent on funds being available for this purpose. There is $250 in the Planning: Contractual Account (A8020.400). Authorization to transfer budgetary funds into A8020.400 is required. Resolution #7900 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes modification of the Fiscal Year Ending May 31, 2017 Budget in the amount of $3,350 to be debited from General Fund Contingency A1990.400 and credited to Planning: Contractual A8020.400, and the Treasurer is instructed to make Budget Journal entries thereon. Motion: Trustee Salton Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, McMurry, and Salton Nays and Abstentions: none Approval of the September Abstract: Resolution #7901 BE IT RESOLVED THAT: Abstract #004 for FYE2017 consisting of TA vouchers 20 - 32 in the amount of $18,427.47 and Consolidated Fund vouchers 245 - 331 in the amount of $336,620.73 is approved and the Treasurer is instructed to make payments thereon. Motion: Trustee Salton Second: Trustee Biloski Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, McMurry, and Salton Nays and Abstentions: none Mayor Woodard adjourns the meeting at 9:18 p.m. 7 EXHIBIT 2017-063 October 17, 2016 Honorable Linda Woodard Board of Trustees Village of Cayuga Heights Monthly Report September 2016 We continued the hectic pace from August into September with a total of 53 calls. There were 28 calls in the Village of Cayuga Heights, 18 calls in the Town of Ithaca and 7 mutual aid requests. We had 29 EMS responses and 24 fire calls. Early in the month we were called for smoke coming from the roof of a residence on Winthrop Drive. We were dispatched for a full response from our department as well as all of the automatic mutual aid from Ithaca and Lansing. We arrived on scene to find that on a chilly morning with a heavy dew that the sun has caused steam to rise from the caller’s roof as well as many others on the road. Several times through the month we had multiple calls at the same time. We are lucky to have such an active membership which allowed us to cover the multiple alarm days. We had a very busy month with our membership. We spent many afternoons in the area of campus speaking with students and residents alike about the benefit of volunteering with the department. Cornell hosted a public safety event on North Campus that we attended and spoke with more people about the department. We had our Recruit Dinner in late September and we had 33 people attend the dinner. We had several more people who expressed interest in the department but were unable to attend the dinner so we invited them to come by the station for individual tours and to talk about the process. We handed out 37 applications for membership. Of the 37 who took applications we received 24 back by the deadline for interviews. We had an officers meeting to discuss how much equipment we have to issue and how large a recruit class we would take. We decided on a class of no more the 18 people. After two full nights of interviews we ended up with a 2016 Fall Recruit Class of 17 new members. Our department membership, with the recruits, stands at 67 members. It was a long process to make this happen and many of our members spent a large amount of time to get the word out about the department. We trained hard through September with many drills geared at getting everyone back up to speed on the trucks and moving hose and using tools. These are strenuous trainings and were very well attended. We had an ALS assist training to teach our BLS members how to set up the equipment our paramedics will need on an ALS call. We spent a fair number of evenings and weekends getting the checklist process done for the spring recruits so we do not have that hanging over our heads while we work with the new class. Looking ahead to October we have two full weekends of recruit training. Recruit training will take place over two weekends in October as well as a full evening of CPR training on a weeknight. This is a lot of time for the recruits as well as the members involved in training them. We had our annual Open House on October 1st this year and we were not expecting a giant turn out because it was the same weekend as Apple Harvest Festival in Ithaca. This year’s Open House was the best we have had in many years. We were busy all day long as hundreds of people attended. We had displays from the Cayuga Heights Police and the Ithaca SWAT team. The Naval ROTC at Cornell came over and set up a table. We had several demonstrations throughout the day to show off our skills but easily the busiest display were the two pieces of equipment the Village DPW brought up, there were lines to sit in the earth moving equipment all day long. The Open House was so well attended that we had to go and get more food to cook and hand out. We look forward to a busy fall of training and welcoming our new members. We hope that they all enjoy the department as much as the rest of us. Sincerely, George Tamborelle Fire Chief/Fire Superintendent 8 EXHIBIT 2017-064 Report of the Mayor a. Mayor Woodard appoints herself as Alternate to the Greater Tompkins County Municipal Health Insurance Consortium Board of Directors for the remainder of Kate Supron’s term of one official year (4/2017) b. Introductions/Presentations of attorneys to represent the Village in employment matters and prosecutions as necessary. c. Intermunicipal Shared Services Agreement: Highway Departments (Exhibit 2017-065) d. City of Ithaca Proclamation: EACH Resolution (Exhibit 2017-066) e. TWC – Access Oversight Committee Request (Exhibit 2017-067) 9 EXHIBIT 2017-065 page 1 of 4 10 EXHIBIT 2017-065 page 2 of 4 11 EXHIBIT 2017-065 page 3 of 4 12 EXHIBIT 2017-065 page 4 of 4 13 EXHIBIT 2017-066 page 1 of 5 14 EXHIBIT 2017-066 page 2 of 5 15 EXHIBIT 2017-066 page 3 of 5 16 EXHIBIT 2017-066 page 4 of 5 17 EXHIBIT 2017-066 page 5 of 5 18 EXHIBIT 2017-067 Subject: Access Oversight Committee question Dear Linda, As you probably know from our minutes, the Access Oversight Committee is looking into the reasons for the poor quality of the public access channels. We thought it would be as simple as inviting one of the TWC engineers to our meeting to explain to us how the signal is modified on route from the studio via the Syracuse station to our TV’s, and get comments on what must to be done to get better results. The problem could be with the studio equipment and the kind of format we submit, it could be the reformatting that TWC does along the way, it could be incompatibility issues between the various processes, or something else. We do not know and we need the cooperation of TWC to find a solution. Unfortunately TWC management thought this to be a question for their lawyers. We will receive a written response, which so far has not happened. Meanwhile the engineers have been forbidden to talk to us on the matter. We still see it as a technical problem that needs to be solved. The AOC’s chair, Rich DePaolo, is drafting a letter to seek a solution to Chris Mueller, Director for Governmental Affairs, who has an office in Binghamton. He would like to write it, not only on behalf of the AOC, but also on behalf of the Franchise Administrators, which for the Village of Cayuga Heights is you (Section 17(g) of the Village’s Franchise Agreement). Please let me know your thoughts on that. Thank you for your support. Wies van Leuken AOC Village Rep and Vice-Chair 19 EXHIBIT 2017-068 Report of the Trustees 20 EXHIBIT 2017-069a page 1 of 2 October 6, 2016 To: The Honorable Mayor Woodard Members of the Board of Trustees Village of Cayuga Heights Re: Report of the Police Department for September, 2016 In the month of September the police department received 402 calls for service. In addition to these calls 104 uniform traffic tickets were issued and 6 parking violations were cited. A breakdown of the calls for service is as follows: No Felony complaints were received. 5 Penal Law Misdemeanor complaints were handled including 2 for Fraud, 2 for Larceny and 1 for Harassment/Stalking. In both the Fraud complaints, residents reported that accounts had been opened in their names by unknown persons. The residents were advised by their banks to file police reports for insurance purposes. No exchange of money was reported. In the first Larceny report, the complainant stated that $3,000.00 was taken from her home while she stepped out of the house due to work being done. There is a suspect in this case and the investigation is ongoing. The second Theft report came in as a resident stating that their unsecured vehicle had been entered and a box of jewelry had been taken. There are no suspects at this time; no other reports of theft from a vehicle were filed during this time frame. The complaint of Harassment/Stalking resulted in charges of Stalking 4th being filed. An arrest is pending. 10 vehicle and traffic stops led to 12 misdemeanor charges including: 2-Driving While Intoxicated 1st, 2-Operating a MV with .08 of 1% alcohol in the blood, 1-Aggravated Unlicensed Operation of a MV 2nd, 6-Aggravated Unlicensed Operation of a MV 3rd, 2-Suspended Registration. 2 Penal Law Violations occurred, 1 for Drugs and 1 for Harassment. After investigation of a vehicle and traffic stop the officer found an occupant of the vehicle to be in possession of marijuana. The subject was arrested on the charge of Unlawful Possession of Marijuana. The report of Harassment consisted of the complainant stating that they were receiving harassing messages over social media and their cell phone. The officer advised the complainant to block the subject that the messages were coming from and to contact the department again upon any further escalation of contact. 8 Local Law violations were handled, 1 for Dog Control, 4 for Noise, 1 for Care of Property, 1 for Soliciting, and 1 for In the Park After Hours. A barking dog complaint was received. The officer made contact with the dog owner, who did not realize the dog was outside and brought it in. No further complaints were made. One noise complaint was received by a resident stating a loud vacuum noise was coming from a neighbor’s yard. The officer responded to the area and found the noise to be a pool being vacuumed and closed for the year. The complainant was advised that the vacuuming would only take a short time to be completed. The complainant was satisfied with this conclusion. The remaining 3 noise complaints were for large gatherings in the area. Upon responding to the location officers did not find the noise to be unreasonable, however advised residents of the Village’s noise ordinance and told the gatherings would have to disperse if the noise level rose. The Care of Property incident stemmed from a resident complaining that a neighbor’s lawn was above the level specified by the village’s local law. The officer made contact with the resident and a citation was issued for the violation. The Solicitors complaint involved a resident stating that a person was going door to door selling magazines. The on duty officer responded to the area and made contact with the suspect. The suspect was issued a verbal warning and advised that they would need to register with the Village Police Department 21 EXHIBIT 2017-069a page 2 of 2 is they wished to continue sales in the Village. A subject was found sleeping in the park after hours. The subject was advised of the Village’s ordinance and left the area without incident. 3 Subjects were taken into custody under the Mental Hygiene Law. 1-under the MHY 22.09 Law for Intoxication, and 2- under the MHY 9.41 Law for Mental Health. All subjects were transported to a local hospital for medical attention. A Bench Warrant Arrest was executed during a vehicle and traffic stop. Upon officer’s investigation the subject was found to have an active warrant out of a collaborating agency. The subject was turned over to the originating agency. There were 6 Motor vehicle accidents investigated, none of which involved deer. There was 1 deer incident reported. The on duty officer located an injured deer in a median while on patrol. The officer dispatched the animal and reported it to Tompkins County dispatch so that State DOT would be notified. In summary, 15 persons were arrested and the following 19 charges were filed: 2-Driving While Intoxicated 1st, 2- Operating a MV with .08 of 1% alcohol in the blood, 6-Aggravated Unlicensed Operation of a MV 3rd, 1-Aggravated Unlicensed Operation 2nd, 2-Suspended Registration, 1- Unlawful Possession of Marijuana, 1-Execute Bench Warrant, 1-Care and Mowing of Property, 1-Mental Hygiene 22.09-Intoxication, and 2-Mental Health 9.41. Over the course of this month police department members took part in the following trainings and events: No specific events took place this month. The full time officers worked a total of 31.5 hours of overtime and the part time officers worked a total of 246 hours. Sincerely, Chief James Steinmetz EXHIBIT 2017-069b CAYUGA HEIGHTS POLICE DEPARTMENT September 2016 Total Traffic Citation Report, by Violation Violation Description Totals_ 7D LL#1-96 OVERNIGHT PARKING 6 Report Totals 6 22 EXHIBIT 2017-069c page 1 of 2 CAYUGA HEIGHTS POLICE DEPARTMENT Uniform TRAF Tickets 9/1/16 to 9/30/16 Date Offense Mph/Mph Zone Location 9/1/16 1180b Speed Over 55 Zone St Rt 13 9/1/16 11923 Driving While Intoxicated St Rt 13 9/1/16 11922 Driv'g W/.08 Of 1% Or More Of Alc St Rt 13 9/2/16 306b Uninspect Motor Vehicle N Trip Rd 9/2/16 3191u Oper Wo Insurance Hanshaw Rd 9/3/16 3752a4 No/Inadequate Plate Lamps N. Trip Rd 9/5/16 1128c Fail To Use Designated Ln Ch Rd 9/6/16 3752a1 No/Inadequate Lights Pleas Grv Rd 9/6/16 5111a Agg Unlic Op 3rd (Misd) Pleas Grv Rd 9/7/16 1110a Disobey Traf Control Device Hanshaw Rd 9/7/16 1110a Disobey Traf Control Device Trip Rd 9/9/16 37540 Inadequate Or No Stop Lamps Hanshaw Rd 9/10/16 1110a Disobey Traf Control Device Trip Rd 9/10/16 3191u Oper Wo Insurance Trip Rd 9/12/16 1180c Spd In School Zone Hanshaw Rd 9/12/16 3191u Oper Wo Insurance Hanshaw Rd 9/12/16 512 Oper While Registration Susp/Revoked Hanshaw Rd 9/12/16 5 112aa Agg Unlic Oper-2nd Deg-Alc Hanshaw Rd 9/13/16 37540 Inadequate Or No Stop Lamps Pleas Grv Rd 9/13/16 1110a Disobey Traf Control Device N Trip Rd 9/13/16 1110a Disobey Traf Control Device N Trip Rd 9/13/16 1110a Disobey Traf Control Device N Trip Rd@ Hanshaw Rd 9/14/16 5091 Unlicensed Operator Ch Rd 9/14/16 1180c Spd In School Zone Hanshaw Rd 9/14/16 3191u Oper Wo Insurance Hanshaw Rd 9/14/16 1180d Speed In Zone Hanshaw Rd 9/14/16 3191u Oper Wo Insurance Hanshaw Rd 9/14/16 1180d Speed In Zone Hanshaw Rd 9/14/16 1180d Speed In Zone Hanshaw Rd 9/14/16 3191u Oper Wo Insurance Hanshaw Rd 9/14/16 11922 Driv'g W/.08 Of 1% Or More Of Alc Ch Rd 9/14/16 1163d Improper/No Signal Ch Rd 9/14/16 1141 Fld To Yld Rt-Of-Way On Left Turn Ch Rd 9/14/16 11923 Driving While Intoxicated Ch Rd 9/14/16 1110a Disobey Traf Control Device N Trip Rd 9/14/16 5092 Oper Out Of Class N Trip Rd 9/15/16 3752a1 No/Inadequate Lights St Rt 13 9/15/16 306b Unispect Motor Vehicle St RT 13 9/15/16 5091 Unlicensed Operator St Rt 13 9/15/16 4011a Unreg Motor Vehicle (Exp 08/23/16) Hanshaw Rd 9/15/16 1110a Disobey Traf Control Device Hanshaw Rd 9/16/16 1110a Disobey Traf Control Device St Rt 13 9/16/16 1110a Disobey Traf Control Device Pleas Grv Rd 9/16/16 306b Unispect Motor Vehicle Pleas Grv Rd 9/16/16 4011a Unreg Motor Vehicle (Exp 08/17/16) Hanshaw Rd 9/16/16 1110a Disobey Traf Control Device Hanshaw Rd 9/16/16 3191u Oper Wo Insurance Hanshaw Rd 9/16/16 3191u Oper Wo Insurance N Trip Rd 9/16/16 306b Uninspect Motor Vehicle N Trip Rd 9/16/16 3191u Oper Wo Insurance N Trip Rd 9/17/16 1180d Speed In Zone Pleas Grv Rd 9/17/16 1110a Disobey Traf Control Device Trip Rd 23 EXHIBIT 2017-069c page 2 of 2 CAYUGA HEIGHTS POLICE DEPARTMENT Uniform TRAF Tickets 9/1/16 to 9/30/16 Date Offense Mph/Mph Zone Location 9/17/16 1110a Disobey Traf Control Device Hanshaw Rd 9/18/16 1110a Disobey Traf Control Device Pleas Grv Rd 9/19/16 1110a Disobey Traf Control Device Trip Rd 9/19/16 3191u Oper Wo Insurance Trip Rd 9/19/16 1110a Disobey Traf Control Device Hanshaw Rd 9/19/16 1211a Backing Unsafely Pleas Grv Rd (Park Lot) 9/19/16 512 Oper While Registration Susp/Revoked Pleas Grv Rd (Park Lot) 9/19/16 3191u Oper Wo Insurance (Exp 07/23/15) Pleas Grv Rd (Park Lot) 9/20/16 1110a Disobey Traf Control Device Hanshaw Rd 9/20/16 306b Uninspect Motor Vehicle Hanshaw Rd 9/20/16 5111a Agg Unlic Op 3rd (Misd) Hanshaw Rd 9/20/16 1180d Speed In Zone Pleas Grv Rd 9/20/16 306b Uninspect Motor Vehicle Hanshaw Rd 9/20/16 5091 Unlicensed Operator Hanshaw Rd 9/20/16 3752a3 No/Insufficient Tail Lamps Hanshaw Rd 9/20/16 1110a Disobey Traf Control Device Hanshaw Rd 9/20/16 37540b Inadequate Or No Stop Lamps Hanshaw Rd 9/20/16 3191u Oper Wo Insurance (Exp 06/23/16) Hanshaw Rd 9/20/16 5111a Agg Unlic Op 3rd (Misd) Hanshaw Rd 9/20/16 5091 Unlicensed Operator (Revoked 03/21/16) Hanshaw Rd 9/21/16 1110a Disobey Traf Control Device E.Upland Rd 9/21/16 3191u Oper Wo Insurance (Exp 11/02/15) E.Upland Rd 9/22/16 306b Uninspect Motor Vehicle 7/31/16 Pleas Grv Rd 9/22/16 306b Uninspect Motor Vehicle 9/30/2015 St Rt 13 9/22/16 4011a Unreg Motor Vehicle St Rt 13 9/22/16 4011a Unreg Motor Vehicle (Exp 05/06/16) Hanshaw Rd 9/22/16 3191u Oper Wo Insurance (Exp 05/06/15) Hanshaw Rd 9/22/16 306b Uninspect Motor Vehicle Hanshaw Rd 9/22/16 306b Uninspect Motor Vehicle N Trip Rd 9/22/16 1225d Oper Mv While Use Portable Elec Dev N Trip Rd 9/23/16 1144a Fld/Yld Rt-Of-Way To Emerg Vehicle St Rt 13 (S) 9/23/16 4011a Unreg Motor Vehicle (Exp 07/26/16) N Trip Rd 9/26/16 306b Uninspect Motor Vehicle Trip Rd 9/26/16 4011a Unreg Motor Vehicle (Exp 09/01/16) Trip Rd 9/26/16 5111a Agg Unlic Op 3rd (Misd) (Susp 04/06/14) Trip Rd 9/27/16 3752a4 No/Inadequate Plate Lamps St Rt 13 9/27/16 5111a Agg Unlic Op 3rd (Misd) St Rt 13 9/27/16 1110a Disobey Traf Control Device Pleas Grv Rd 9/27/16 4011a Unreg Motor Vehicle Pleas Grv Rd 9/27/16 3191u Oper Wo Insurance (No Proof Shown) Hanshaw Rd 9/28/16 1110a Disobey Traf Control Device St Rt 13 9/28/16 1180d Speed In Zone Trip Rd 9/28/16 1110a Disobey Traf Control Device (Speed) Hanshaw Rd 9/28/16 306b Uninspect Motor Vehicle Hanshaw Rd 9/28/16 4011a Unreg Motor Vehicle (Exp 06/26/15) Hanshaw Rd 9/28/16 3191u Oper Wo Insurance (No Proof Shown) Hanshaw Rd 9/28/16 3191u Oper Wo Insurance (Exp 11/29/15) Hanshaw Rd 9/29/16 3752a1 No/Inadequate Lights N Trip Rd 9/30/16 4011a Unreg Motor Vehicle (Exp 09/06/16) Hanshaw Rd 9/30/16 1110a Disobey Traf Control Device (Speed) Highland Rd 9/30/16 5091 Unlicensed Operator (Susp Permit Only) Highland Rd 9/30/16 5111a Agg Unlic Op 3rd (Misd) Highland Rd 24 EXHIBIT 2017-070 Report of the Engineer The DPW crew has completed the sidewalk replacement on Hanshaw Road down to Hillside Drive. There is still more asphalt sidewalk from Hillside to Cayuga Heights Road, but we may start this block of work until spring time because concrete is not supposed to be subjected to temperatures below 40 deg. F within the first 24 hours. The Bike/Pedestrian Committee has been very active on the sidewalk grant application process. A preliminary application was submitted at the end of September, and a telephone conference was had with NYSDOT earlier this month. NYSDOT was enthusiast about our project, but informed us that they had as many as 15 applications for a very small pool of funds for their region. Subsequently, it was decided to reduce the scope of the application to just the work along Kline and Wyckoff Roads to make the application a smaller package to be more competitive with the regions other projects. The final application is due on 10/21/16. Since the Fisher Engineering traffic report did not dispute the basic evaluations in the SRF Traffic report (for the medical office building project), I spoke to Tim Faulkner (Fisher) about the potential benefits of a 3 lane design for Hanshaw Road between Pleasant Grove and N. Triphammer. He thought that would be a worthwhile improvement and would be willing to review it and give feedback. I can bring my sketches to the PWC meeting for discussion. I need to get an area estimate to Suit Kote so they can give us a cost estimate for repaving of the parking lot(s) around Village Hall and Village Green. We are still waiting for the Village of Lansing to provide their official estimated sewer projection to add to the Town of Lansing’s recent request for capacity. Street signs have been ordered for the Pleasant Grove Road “hidden driveway”. I was able to put together a list of all of the electric motors (7 varies HP) that were replaced at the WWTP basement flood and the associated costs from the vendors. The village has paid a total of $36,414.50 for the new ones. The insurance company is going to reimburse the Village for 100% of the cost. In the process of hiring the new Assistant Superintendent of Public Works, the Mayor has asked me to put together a list of job duties/tasks that can be assigned to the new employee. I am working on a list of tasks broken down into daily, weekly, monthly and yearly activity. Chemung Supply will be coming in November for 2 days to do guard rail installation. TCAT has put up new temporary signage at locations they are now officially identifying as Bus Stops. They have been informed that they will need to submit a request for a license to have new permanent signs installed when they deem the new stops are working out. I will be bringing their official request before the Trustees when the time comes. 25 EXHIBIT 2017-071a VILLAGE OF CAYUGA HEIGHTS CLERK & TREASURER’S REPORT OCTOBER 17, 2016 1. Communication: The next print newsletter is planned for early December. Articles are welcome from all Trustees, Committee Members, and Staff Members. Additionally, if anyone has an idea for a Village topic to be included in the eNewsBlast, please contact Tayo or me. 2. Computer System Administration: Email migration issues have been handled in-house as needed. The decision to use the anti-virus software Bitdefender instead of Symantec has been made. Bitdefender identifies ransomware in addition to all other standard malware and virus detection. 3. Reporting and Audit: The onsite audit work was completed after four days. There are a few remaining questions to address. 4. Policies: NYS recommends that each municipality review, modify as necessary, and reapprove its Policies on an annual basis. For those areas where policies have not been written and enacted, it is advised that they be written and adopted as soon as possible. One such policy is homeowner reimbursements. 5. Budget: No budget accounts need modification this month. Retiree Healthcare Expenditures will be reduced due to a retiree dropping his coverage to be covered under his wife’s insurance and a spouse’s coverage ending due to divorce. Purchase of a vehicle for the ASPW. Is a resolution to seek a used vehicle and purchase for a not to exceed amount needed? 6. Debt: Principal and interest payments on the two fire station bonds are due on November 15 and December 15. Each payment is $70,000 towards principal and $9,000 in interest. 7. Revenues & Expenditures: September 2016 Bank to Book Reconciliation was conducted by Trustee & Deputy Treasurer Biloski on Wednesday, October 7, 2016. Revenue and Expenditure Reports are available for YTD Fiscal Year Ending May 31, 2017. 8. Current Expenses - Unaudited Abstract #005 dated October 17, 2016 as distributed. 9. Approval of October Abstract – BE IT RESOLVED THAT: Abstract #005 for FYE2017 consisting of TA vouchers 33 - 41 in the amount of $14,966.66 and Consolidated Fund vouchers 332 - 416 in the amount of $219,151.08 is approved and the Treasurer is instructed to make payments thereon. Respectfully submitted, Joan M. Mangione 26 EXHIBIT 2017-071b 27 EXHIBIT 2017-072 28 EXHIBIT 2017-073 Executive Session WHEREAS: The NYS Open Meeting Law §105 prescribes matters for which a public body may conduct an executive session; and, WHEREAS: Upon a majority vote of its total membership, taken in an open meeting pursuant to a motion identifying the general area or areas of the subject or subjects to be considered; and, WHEREAS: The conduct an executive session for these enumerated purposes only, provided, however, that no action by formal vote shall be taken to appropriate public moneys: THEREFORE, BE IT RESOLVED THAT: An Executive Session of the Village of Cayuga Heights Board of Trustees is conducted for the purposes of subsection (f) the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation.