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HomeMy WebLinkAboutAgenda 9-19-2016.pdf 1 Exhibit No. 1. Approval of Meeting Minutes: May 31, 2016 2017-049 2. Approval of Meeting Minutes: June 20, 2016 2017-050 3. Approval of Meeting Minutes: July 18, 2016 2017-051 4. Approval of Meeting Minutes: August 15, 2016 2017-052 5. Approval of Meeting Minutes: August 30, 2016 2017-053 6. Southern Cayuga Lake Intermunicipal Water Commission: Agreement of Municipal Cooperation (AMC) Proposed Changes 2017-054 Complete AMC available Bolton Point website Bill Goodman – Town of Ithaca Supervisor, Bolton Point Commissioner 7. Report of Fire Superintendent Tamborelle – Submitted Report* 2017-055 Annual fund raising letter for the Cayuga Heights Fire Company 2017-056 8. Privilege of the Floor – 30 minutes - SIGN-UP at 6:45 p.m. unrevised Privilege of the Floor Guidelines VCH website 9. Report of the Mayor a. Planning Board: Accept Resignation of Meloney McMurry 2017-057 Appoint Jeff Milder b. Board of Trustees: Accept Resignation of Kathryn Supron Appoint Meloney McMurry c. Bicycle Pedestrian Committee (Bike-Ped): Establish and Appoint membership d. TAP/CMAQ Feasibility Study: Update 10. Planning Board: Update on Cayuga Medical Proposed Construction Fred Cowett – Planning Board Chair 11. Report of Police Chief Steinmetz - Submitted reports * 2017-058 a, b, c 12. Report of Superintendent of Public Works Cross 2017-059 13. Report of Clerk & Treasurer - Submitted reports * 2017-060 a, b Insero Audit: Communication Letter to Mayor and Board of Trustees 2017-061 14. Report of the Attorney 15. Executive Session (as needed) 16. Adjournment * All Exhibits and Reports can be found at http://www.Cayuga-Heights.ny.us Agenda, unless otherwise noted * All Exhibits and Reports are located on http://www.Cayuga-Heights.ny.us/Minutes Package unless otherwise noted Village of Cayuga Heights Board of Trustees Monthly Board Meeting Marcham Hall September 19, 2016, 7:00 p.m. AGENDA 2 EXHIBIT 2017-049 page 1 of 2 Minutes VILLAGE OF CAYUGA HEIGHTS Tuesday, May 31, 2016 Marcham Hall BOARD OF TRUSTEES 9:00 a.m. SPECIAL MEETING Present: Deputy Mayor Salton; Trustees: Biloski, Friend, Marshall, Robinson, and Woodard; Fire Superintendent Tamborelle; Police Chief Steinmetz; Clerk & Treasurer Mangione. Call to Order: Deputy Mayor Salton calls the meeting to order at 9:03 a.m. 1. Report of Fire Superintendent Tamborelle The Tompkins County Fire/EMS Mutual Aid Plan has been continuously in place since 1959. It has been updated through the years with evolving communication technology and is NIMS Compliant. Resolution #7843 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the Tompkins County Fire/EMS Mutual Aid Plan. Motion: Trustee Marshall Second: Trustee Friend Ayes: Deputy Mayor Salton, Trustees Friend, Marshall, Robinson, and Woodard Nays and Abstentions: none Motion carried 2. Report of Treasurer Resolution #7844 BE IT RESOLVED THAT: Abstract #13 for FYE2016 consisting of TA vouchers 117 - 120 in the amount of $1,227.49 and Consolidated Fund vouchers 977 - 1013 in the amount of $84,144.27 is approved and the Treasurer is instructed to make payments thereon. Motion: Trustee Woodard Second: Trustee Robinson Ayes: Deputy Mayor Salton, Trustees Friend, Marshall, Robinson, and Woodard Nays and Abstentions: none Motion carried 3. Report of the Mayor a. Resignation of Kathryn D. Supron The following letter of resignation has been received by Clerk & Treasurer Mangione. 3 EXHIBIT 2017-049 page 2 of 2 b. Trustee Linda Woodard is described as suitable and capable. She has stepped up in various capacities during her tenure as trustee and is prepared to dedicate the time required to fill the position of mayor. Resolution #7845 (EXHIBIT 2017-019) WHEREAS, Kathryn D. Supron has submitted her resignation effective May 30, 2016; and WHEREAS, an election will be held in March 2017, and WHEREAS, Linda Woodard has served as a Village of Cayuga Heights Board of Trustee with distinction, THEREFORE, BE IT RESOLVED THAT, the Village of Cayuga Heights Board of Trustees appoints Linda Woodard to serve as Mayor of the Village of Cayuga Heights until April 2017. Motion: Trustee Salton Second: Trustee Robinson Ayes: Deputy Mayor Salton, Trustees Friend, Marshall, and Robinson Nays: none Abstentions: Woodard Motion carried Newly appointed Mayor Linda Woodard appreciates the hard work and dedication shown by Mayor Supron during her tenure. Clerk & Treasurer Mangione administers the oath of office to Mayor Woodard. c. Mayor Woodard appoints Kathryn Supron as Trustee through the end of August 2016. d. Mayor Woodard appoints Trustee Jennifer Biloski as Deputy Treasurer. Resolution #7846 THEREFORE, BE IT RESOLVED THAT, the Village of Cayuga Heights Board of Trustees approves the appointment of Jennifer Biloski as Deputy Treasurer. Motion: Trustee Robinson Second: Trustee Robinson Ayes: Mayor Woodard, Deputy Mayor Salton, Trustees Friend, Marshall, and Robinson Nays and Abstentions: none Motion carried e. Mayor Woodard appoints Trustee Maryann Friend to the Public Safety Committee. Resolution #7847 THEREFORE, BE IT RESOLVED THAT, the Village of Cayuga Heights Board of Trustees approves the appointment of Trustee Maryann Friend to the Public Safety Committee. Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard, Deputy Mayor Salton, Trustees Friend, Marshall, and Robinson Nays and Abstentions: none Motion carried Mayor Woodard adjourns the meeting at 9:25 a.m. 4 EXHIBIT 2017-050 page 1 of 7 Minutes VILLAGE OF CAYUGA HEIGHTS Monday, June 20, 2016 Marcham Hall BOARD OF TRUSTEES 7:00 p.m. MONTHLY MEETING Present: Mayor Woodard; Trustees: Biloski, Marshall, Robinson, Salton, and Supron; Police Chief Steinmetz; Clerk & Treasurer Mangione; Attorney Marcus. Absent: Trustee Friend, Fire Superintendent Tamborelle, and Superintendent of Public Works. Call to Order: Mayor Woodard calls the meeting to order at 7:00 p.m. 1. Approval of Meeting Minutes from March 21, 2016 Resolution #7848 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the March 21, 2016 Board of Trustee Meeting Minutes as presented in Exhibit 2017-005. Motion: Trustee Robinson Second: Trustee Supron Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, and Supron Nays: none Abstentions: Salton Motion carried 2. Agenda Item #2 is omitted and will be represented at July’s Board of Trustees Meeting. 3. Report of Fire Superintendent Tamborelle (Exhibit 2017-022) Fire Superintendent Tamborelle has a work conflict this evening. Trustee Supron asks if the new KME Firetruck has arrived. It has not and a $500 a day penalty is in force. 4. Privilege of the Floor No members of the public are signed in to speak. 5. Access Oversight Committee (AOC) – Wies van Leuken (Exhibit 2017-023) Ms. van Leuken serves as the Village’s representative on the AOC. She was reappointed at the April 4, 2016 Organizational Meeting for another term. The City of Ithaca’s Franchise Agreement requires Village representation on the AOC that oversees local Public Access Television (Channels 13, 15 and 16) and their equipment budget. Every year the AOC must make recommendations to the three participating municipalities (the City and Town of Ithaca, and our Village) and get their approval. The funds have already been collected by TWC. It is the approval of how and for what purpose they will be used that requires municipal approval. Budget Resolution Access Oversight Committee (AOC) Monday, May 31, 2016 AOC Recommendations for 2016/2017 Budget WHEREAS, Section 15.12 of the Franchise Agreement between the City of Ithaca and Time Warner Entertainment- Advance/Newhouse Partnership (TWC) of January 2003 requires the participating municipalities (City of Ithaca, Town of Ithaca, Village of Cayuga Heights) to provide TWC with an annual budget for Public, Educational and Governmental access operations by June 30 of each calendar year, and WHEREAS, the City of Ithaca's Ordinance #2003-17, Par 18-4-G, requires the Access Oversight Committee (AOC) to provide the Participating Municipalities with a recommended annual budget by May 31 of each calendar year, and WHEREAS, $12,500.00 of the 2016 Budget approved in June of 2015 was not expended; NOW, THEREFORE BE IT RESOLVED, that the AOC recommended that the unused funds of the 2016 Budget become part of the 2017 Budget making it the “2016/2017 Budget”, and BE IT FURTHER RESOLVED, that the AOC accepted the attached 2106/2017 Budget in the amount of $50,000.00 at their regular meeting of May 31, 2016, and BE IT FURTHER RESOLVED, that the AOC forwards its recommendations for approval by the Common Council of the City of Ithaca, the Town of Ithaca Board and the Village of Cayuga Heights Board of Trustees, so that they may meet their obligation to provide TWC with an annual budget for Public, Educational and Governmental access operations, which budget is due June 30 of each calendar year. Approved unanimously 5 EXHIBIT 2017-050 page 2 of 7 2016/2017 Budget Upgrade Studio from Standard Definition to Digital High Definition: $50,000.00 Description: The current equipment of the PEGASYS Studio is standard definition (SD), 720x480 pixels, analog equipment that dates from 1989 -1995. Almost none of it can be fixed or replaced any more. This budget includes new equipment that will upgrade the Studio to digital high definition (HD), 1280x720 pixels or higher. The new equipment includes HD Cameras, Camera Remote Controls, Video Switching and Titling Equipment, Monitors, Digital Recording and Media Playback. EQUIPMENT FUND last update 6/4/16 Equipment Expenditures PEG fees * per TWC's Final Report BALANCE Year 2004 $22,768.04 $19,372.15 $3,395.89 2005 $20,144.93 $14,814.73 $5,330.20 2006 $19,616.00 $0.00 $19,616.00 2007 $18,807.00 $19,338.81 ($531.81) 2008 $18,347.25 $11,749.14 $6,598.11 2009 $17,509.95 $21,102.13 ($3,592.18) 2010 $16,593.60 $17,433.96 ($840.36) 2011 $15,088.35 $9,589.92 $5,498.43 2012 $14,032.50 $4,254.78 $9,777.72 2013 $13,977.69 $22,956.23 ($8,978.54) 2014 $13,097.76 $0.00 $13,097.76 2015 $12,492.90 $19,239.29 ($6,746.39) 2016 $11,000.00 $0.00 $11,000.00 Total $213,475.97 $159,851.14 $53,624.83 * PEG Fees = $.15/customer/month collected by Time Warner Cable italics = estimate Resolution #7849 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the Access Oversight Committee’s 2016-2017 Budget Recommendations as presented in Exhibit 2017-023. Motion: Trustee Supron Second: Trustee Robinson Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried 6. Report of the Mayor a. Cayuga Heights Road Bridge: Update (Agenda Exhibits 2017-024 & 2017-025) It is agreed that drivers’ line-of-sight at the stop signs on Tyler Road and the Cayuga Heights Road/Route 13 exit ramp is potentially dangerous. The NYS DOT has already moved the painted stop bars closer to Cayuga Heights Road. They are also proposing a solution, depicted in Exhibit 2017-024, that would add two stop signs. Exhibit 2017-025 shows morning and afternoon peak vehicle counts traveling through these intersections and over the bridge. Mayor Woodard will be attending an upcoming Ithaca-Tompkins County Transportation Council (ITCTC) Meeting. She intends to discuss the proposed solution and let DOT know that the Cayuga Heights Board of Trustees is not in favor of it. b. Appointments: Agenda Exhibit 2017-026 6 EXHIBIT 2017-050 page 3 of 7 Linda Woodard appoints herself to the Board of Directors of the Bolton Point Water Commission for the remainder of the official year. Resolution #7850 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Linda Woodard to the Board of Directors of the Bolton Point Water Commission for the remainder of the official year. (4/2017) Motion: Trustee Supron Second: Trustee Robinson Ayes: Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried Linda Woodard appoints herself to the Board of Directors of the Tompkins County Council of Governments (TCCOG) for the remainder of the official year. (4/2017) Resolution #7851 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Linda Woodard to the Board of Directors of the Tompkins County Council of Governments (TCCOG) for the remainder of the official year. (4/2017) Motion: Trustee Robinson Second: Trustee Marshall Ayes: Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried Linda Woodard appoints herself to the Policy Committee of the Ithaca-Tompkins County Transportation Council (ITCTC) for the remainder of the official year. (4/2017) Resolution #7852 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Linda Woodard to the Policy Committee of the Ithaca-Tompkins County Transportation Council (ITCTC) for the remainder of the official year. (4/2017) Motion: Trustee Robinson Second: Trustee Marshall Ayes: Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried Diedre Hay has resigned as a Member on the Planning Board. Resolution #7853 BE IT RESOLVED THAT: The Board of Trustees accepts the resignation of Diedre Hay from the Planning Board. Motion: Trustee Supron Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried Jenny Leijonhufvud is appointed by Mayor Woodard as a member of the Planning Board for the balance of Diedre Hay’s term Elaine Quaroni is appointed by Mayor Woodard as an alternate member of the Planning Board for one official year. Meloney McMurry is appointed by Mayor Woodard as a member of the Zoning Task Force. Resolution #7854 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Meloney McMurry as a member of the Zoning Task Force. 7 EXHIBIT 2017-050 page 4 of 7 Motion: Trustee Supron Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried Alison Shull has resigned as a Member of the Zoning Board of Appeals. Resolution #7855 BE IT RESOLVED THAT: The Board of Trustees accepts the resignation of Alison Shull from the Zoning Board of Appeals. Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried Sue Manning is appointed by Mayor Woodard as a Member of the Zoning Board of Appeals. Resolution #7856 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Sue Manning as a member of the Zoning Board of Appeals for the remainder of Alison Shull’s term. Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried The Alternate’s position on the Zoning Board of Appeals will remain open until a candidate is identified. c. Signage on Pleasant Grove Road: Update A resident on Pleasant Grove Road complains that the speed and volume of traffic is hazardous, especially at the end of his driveway. The Town of Ithaca had wired a “Hidden Drive” sign to a utility pole a number of years ago. Police Chief Steinmetz suggests that yellow triangular caution curve signage be place in the area in addition to properly installed “Hidden Drive” signage. The decision to place signs of this nature rests with the Highway Engineer. Chief Steinmetz recalls statistics presented at a previous Board of Trustees meeting when Pleasant Grove Road was identified as one of the worst for accidents in the County. He explains that of the 21 accidents on that stretch of road over a five year period, some of them were not in the Village but were on Cornell University’s campus. Many of the accidents involved deer so they cannot be attributed to curves, speed, or volume of traffic on the road. d. Kline Road: Update The arbor that infringes on the Village right-of-way must be removed by July 5, 2016 or a Public Works crew will handle its removal. e. Palmer Woods: Update A meeting was held during the previous week that was a positive step toward identifying goals for the restoration of the slope adjacent to the Public Works property. The next step is to hire a landscape architect; details will be discussed in Executive Session. f. Community Corners Update An informal meeting was held after a traffic study had been conducted. Fred Cowett, Chair of the Planning Board met with Holt Architects and Ciaschi, the property owner. The building plan is being redrawn from 3 stories to 2 stories. There are still zoning issues confronting the project’s permitting and parking remains an open question. 7. Report of the Trustees Local Law Codification: General Code Trustee Biloski reports the results of reference checking for General Code returned very positive results. She was cautioned that the process of (re)codification is a lot of work with lots of back and forth. None of the references were for the specific individuals who would be assigned to the Village’s effort. The project is estimated to take eighteen months depending on the availability of Village resources. 8 EXHIBIT 2017-050 page 5 of 7 Law Enforcement Consolidation Study Tompkins County Public Safety Committee is prepared to release an RFP for a study to look at three models proposed for consolidation. It is a Tompkins County and City of Ithaca driven endeavor. An aggressive time table has been set for completion of the Study. At this point in time, the Village is not satisfied with the level of transparency exhibited by the Committee. The Village signed on to the study and expects to be more informed and included in the future. Trustee Biloski and Police Chief Steinmetz have been named to the Committee. 8. Report of the Police Chief (Exhibit 2017-027a, b, c) Trustee Supron asked for clarification of the Mental Hygiene Law. It covers a situation when an individual is felt to be a danger to themselves or to others. 9. Report of Superintendent of Public Works Cross He is unable to attend this evening and has no actionable items to consider. 10. Report of the Treasurer (Exhibit 2017-028a, b) a. It is noted that the publication Cayuga Heights Living has been reprinting articles from the Village’s newsletter and from its website without attribution. The owner and editor of the magazine will be contacted and made aware that if she reprints from the public domain, that it is necessary to correctly attribute this copyrighted material. The Village’s newsletter is set to be distributed in mid-August. If any Trustees or Department Heads intend to write an article, it should be forwarded to Angela no later than July 15th. b. The Standard Work Day and Reporting Resolution for Elected and Appointed Officials (RS 2417-A) is needed again this year Resolution #7857 9 EXHIBIT 2017-050 page 6 of 7 Motion: Trustee Salton Second: Trustee Supron Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried c. A resolution authorizing the Treasurer to make transfers as necessary in the Budget Journal for Fiscal Year Ending May 31, 2016 is requested. Resolution #7858 BE IT RESOLVED THAT: The Board of Trustees authorizes the Treasurer to make budget transfers as necessary to close Fiscal Year Ending May 31, 2016 including an encumbrance (reserve) for Police Department equipment consisting of long gun suppressors to be purchased with recommendation from the City of Ithaca. Motion: Trustee Salton Second: Trustee Biloski Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried d. Approval of expenditures listed on Abstract #1 of Fiscal Year Ending May 31, 2017. Resolution #7859 BE IT RESOLVED THAT: Abstract #1 for FYE2017 consisting of TA vouchers 1 - 5 in the amount of $15,989.50 and Consolidated Fund vouchers 1 - 59 in the amount of $250,411.08 is approved and the Treasurer is instructed to make payments thereon. Motion: Trustee Supron Second: Trustee Robinson Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried e. Fire Chief George Tamborelle and Asst. Chief Joe Price are attending a series of Code Enforcement classes. In order to attend these classes, they are required to take time off from their regular employment. The Board discusses authorization of reimbursement to them for lost income at the rate paid to the Village’s Fire Inspector. This will only partially replace their lost income. Resolution #7860 BE IT RESOLVED THAT: The Board of Trustees authorizes the Treasurer to reimburse Fire Chief George Tamborelle and Asst. Chief Joe Price for lost time from regular employment at the rate paid to the Village’s Fire Inspector of $15.30 per hour. Motion: Trustee Supron Second: Trustee Salton Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried 11. Report of the Attorney Attorney Marcus has no additional topics to discuss. 12. Executive Session Resolution #7861 WHEREAS: The NYS Open Meeting Law §105 prescribes matters for which a public body may conduct an executive session; and, WHEREAS: Upon a majority vote of its total membership, taken in an open meeting pursuant to a motion identifying the general area or areas of the subject or subjects to be considered; and, WHEREAS: The conduct of this executive session is for these enumerated purposes only, provided, however, that no action by formal vote shall be taken to appropriate public moneys: 10 EXHIBIT 2017-050 page 7 of 7 THEREFORE, BE IT RESOLVED THAT: An Executive Session of the Village of Cayuga Heights Board of Trustees is conducted for the purposes of subsections (e) collective negotiations pursuant to article fourteen of the civil service law and (f) the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation. Motion: Trustee Supron Second: Trustee Salton Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried Resolution #7862 THEREFORE, BE IT RESOLVED THAT: An Executive Session of the Village of Cayuga Heights Board of Trustees is adjourned and the meeting resumes open session. Motion: Trustee Supron Second: Trustee Robinson Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried Resoluti on #7863 THEREFORE, BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes Police Chief Steinmetz to shift the temporary part-time position created for Michael St. Angelo to a permanent part-time position. Motion: Trustee Supron Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried Resolution #7864 THEREFORE, BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes the encumbrance of $6,000.00 for the services of a landscape architect to propose a design to stabilize the slope of Palmer Woods adjacent to the Village’s facility at 123 Sheldon Road. Motion: Trustee Supron Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried Resolution #7865 THEREFORE, BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes Mayor Woodard to sign the contract as presented with Teamsters Local 317. Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried 13. Adjournment Mayor Woodard adjourns the meeting at 10:04 p.m. 11 EXHIBIT 2017-051 page 1 of 6 Minutes VILLAGE OF CAYUGA HEIGHTS Monday, July 18, 2016 Marcham Hall BOARD OF TRUSTEES 7:00 p.m. MONTHLY MEETING Present: Mayor Woodard; Trustees: Friend, Marshall, Robinson, Salton, and Supron; Fire Superintendent Tamborelle; Police Chief Steinmetz; Superintendent of Public Works Cross; Clerk & Treasurer Mangione. Absent: Trustee Biloski and Attorney Marcus Call to Order: Mayor Woodard calls the meeting to order at 7:00 p.m. 1. Approval of Annual Organizational Meeting Minutes: April 4, 2016 Resolution #7866 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the Annual Organizational Meeting held on April 4, 2016 as presented in Exhibit 2017-006. Motion: Trustee Supron Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Marshall, Robinson, and Supron Nays: none Abstentions: Trustees Friend and Salton Motion carried 2. Approval of Meeting Minutes from April 11, 2016 Resolution #7867 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the April 11, 2016 Board of Trustee Meeting Minutes as presented in Exhibit 2017-031. Motion: Trustee Marshall Second: Trustee Friend Ayes: Mayor Woodard; Trustees Friend, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried 3. Approval of Meeting Minutes from April 18, 2016 Resolution #7868 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the April 18, 2016 Board of Trustee Meeting Minutes as presented in Exhibit 2017-032. Motion: Trustee Marshall Second: Trustee Supron Ayes: Mayor Woodard; Trustees Friend, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried 4. Statement of Appreciation: Kathryn D. Supron (Exhibit 2017-033) This resolution consisting of a Statement of Appreciation for departing Mayor Kate Supron is read into the record by Mayor Linda Woodard, Trustee Richard Robinson, Trustee Peter Salton and Clerk & Treasurer Joan Mangione. Resolution #7869 IN APPRECIATION FOR OUTSTANDING PUBLIC SERVICE BY KATHRYN D. SUPRON WHEREAS, Kathryn D. Supron has served the Village tirelessly since her election in 2009 as Trustee and as Mayor in 2010, and WHEREAS, she was reelected as Mayor in 2012, 2014, and 2016, and WHEREAS, her concern for the area’s environment prompted her appointment to the Deer Remediation Advisory Committee in August 2008 which led to development and implementation of a highly successful Deer Management Program, and WHEREAS, this concern further led to Local Laws regulating fencing and walls, solar energy installations, noise, care and mowing of property, and street tree protection and planting, and 12 EXHIBIT 2017-051 page 2 of 6 WHEREAS, she helped create the Village's Street Tree Advisory Committee and facilitate the Village's certification as a Tree City USA, and attended annual Arbor Day tree planting celebrations, and WHEREAS, she approved a partnership with Tompkins County Solid Waste to site a food scrap recycling drop spot in Cayuga Heights to expand food scrap recycling options for residents, and WHEREAS, she annually signed the Tompkins County Stormwater Coalition intermunicipal agreement renewing the contract with the Tompkins County Soil and Water Conservation District for administrative services, and WHEREAS, she supported the writing and adoption of the Village's 2014 Comprehensive Plan, and WHEREAS, she assisted in and guided the writing and adoption of the Village's Emergency Plan, and WHEREAS, she helped rewrite Village zoning as a member of its Zoning Review Committee, and WHEREAS, she served on the Tompkins County Council of Governments, and WHEREAS, in 2010 she was named Water Commissioner on the Board of Directors of the Bolton Point Water Commission, and WHEREAS, she sat on the Board of Directors for the Greater Tompkins County Municipal Health Insurance Consortium, and WHEREAS, she was a member of the Ithaca Tompkins County Transportation Council and was Chairperson at the time of her retirement, and WHEREAS, her focus on improved communication between elected officials, municipal employees and residents fueled the reincarnation of a newsletter, improved website and frequent enews blasts, and WHEREAS, this also led to increased cooperation between departments as well as emphasis on updating and educating officials and employees on policies such as the Code of Ethics and the Workplace Violence Prevention Policy, and WHEREAS, she took the lead on entrance into a 5-Year Agreement with Tompkins County for the Tompkins Shared Services Electronic Records Repository (TSSERR) which highly improved document storage for all Village records, and WHEREAS, she worked on efforts to identify other potential areas of shared services within Tompkins County, and WHEREAS, she advanced preservation of the Village’s history and engaged in the 2015 Centennial Celebration, and WHEREAS, she oversaw the addition to Marcham Hall as well as other enhancements, upgrades, and remediation to the infrastructure of the Village, and WHEREAS, she implemented countless additional improvements, too many to name, to the function, welfare, safety, and future of the Village of Cayuga Heights. THEREFORE, BE IT RESOLVED, the Village of Cayuga Heights Board of Trustees recognizes and appreciates Kathryn D. Supron ’s exceptional service to the Village of Cayuga Heights. Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard; Trustees Friend, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried 5. Report of Fire Superintendent Tamborelle (Exhibit 2017-034) The rental house at 835 Hanshaw is badly in need of having the kitchen replaced. Bids have been collected and the most promising is from Cory Williams Construction. He has done multiple satisfactory projects for Chief Joe Price related to Joe’s rental work. The bid is the lowest and he is able to start in the near future. Resolution #7870 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes Fire Superintendent George Tamborelle to engage Cory Williams Construction to replace the kitchen at the Village’s property located at 825 Hanshaw Road, Ithaca NY for $3,165.00. Motion: Trustee Salton Second: Trustee Friend Ayes: Mayor Woodard; Trustees Friend, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried 13 EXHIBIT 2017-051 page 3 of 6 Delivery of the new 2017 KME firetruck took place last Thursday; it was 22 days late. The contract stipulates a $500 per day late fee. KME has offered payment options. Option #1 is $11,000 as specified. Since this amount would reduce the cost of the vehicle it would be appropriate to credit the Town of Ithaca with an amount calculated on the percent that they contributed to the purchase. Option #2 is an $8,000 equipment credit. Equipment that should have been ordered to outfit the new vehicle has already been identified. Option #3 is to extend the warranty period from one year to three years. The observation from past experience is that any breakage will more likely occur during the first year break-in period. These options are discussed. Resolution #7871 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes Fire Superintendent George Tamborelle to continue negotiations with KME on the nature and amount of the penalty for late delivery of the 2017 KME firetruck with final agreement to accept no less than $8,000 in equipment credit. Motion: Trustee Robinson Second: Trustee Supron Ayes: Mayor Woodard; Trustees Friend, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried 6. Privilege of the Floor No members of the public are signed in to speak. 7. Report of the Mayor a. Kendal Signage (Exhibit 2017-035 pages 1 – 4, Exhibit 2014-035 ATTACHMENTS 1 and 2) Mayor Woodard asked Superintendent Cross to explain Kendal’s request for placement of a new sign. Exhibit 2017-035 ATTACHMENT 1 shows the location of Kendal’s signage in 1994, its current sign location, and the proposed location. The proposed location is well within the additional 50’ of right of way that Kendal granted the Village. This licensing agreement is consistent with the Village policy to more closely monitor and control structures in its right of way. Resolution #7872 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes Mayor Woodard to sign the (Kendal) License Agreement as presented in Agenda Exhibit 2017-035. Motion: Trustee Supron Second: Trustee Salton Ayes: Mayor Woodard; Trustees Friend, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried g. Resignation and Appointment: Zoning Board of Appeals (Exhibit 2017-036) Anita Watkins has resigned as a Member of the Zoning Board of Appeals. Resolution #7873 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees accepts the resignation of Anita Watkins from the Zoning Board of Appeals. Motion: Trustee Supron Second: Trustee Robinson Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried David Rutherford is appointed by Mayor Woodard as a member of the Zoning Board of Appeals for the balance of Anita Watkins’s term. Katherine Durant is appointed by Mayor Woodard as an alternate on the Zoning Board of Appeals for the balance of Sue Manning’s term. h. Scheduling: August Board of Trustees Meeting A quorum of the Board is available on August 15th, therefore the meeting will be held as scheduled. 14 EXHIBIT 2017-051 page 4 of 6 d. Bolton Point Water Rates: Update The water rate structure will not change for calendar year 2017. It will be held until the 2018 calendar year. The Village has already approved the change. Drought conditions exist throughout the area. Both Cornell University and the City of Ithaca have asked for voluntary water use reductions from its consumers. Proposed Changes to the Agreement of Municipal Cooperation (AMC) dated 02-05-2016 have been distributed. The major change to the AMC is revision of the currently required unanimous vote of the participating municipality’s Boards of Trustees to pass the annual rate resolution to a simple majority vote. It is agreed that it would it be beneficial to have Bolton Point officials attend a future Board of Trustees meeting to explain the rational for the changes. e. Cayuga Heights Road Route 13 Bridge: Update At a recent Ithaca-Tompkins County Transportation Council (ITCTC) meeting, Mayor Woodard discussed proposed solutions to the line of sight problems on Cayuga Heights Road with David Smith from the NYS Dept. of Transportation. Mr. Smith explained that the NYS DOT does not “do mirrors” in response to the suggestion that one or more mirrors could be helpful. It is agreed that the addition of stop signs as was proposed by the DOT and reviewed at the June 20, 2016 Board of Trustees Meeting (Exhibits 2017-024 & 2017-025) will not go forward. All parties will monitor the situation and there are no planned actions at this time. Pleasant Grove Road/Hanshaw Road Intersection It is suggested that current placement of two stop signs on Pleasant Grove Road at the Hanshaw Road intersection is not technically legal. The dual stop signs are viewed as traffic calming. They also provide clarity to drivers turning either left or right that a stop is required. A stop light would enforce the necessity of a stop prior to turning, however the expense is prohibitive. There is wide spread resistance to the introduction of traffic lights in the Village. Community Corners Medical Building Developers have redesigned the proposed medical office building within Community Corners. It is now a two story structure within the same footprint as had been previously proposed. It will need review from both the Planning Board and the Zoning Board of Appeals due to variances from current Zoning Ordinance. f. Palmer Woods: Update There is nothing to report. The landscape architect’s plan was sent to Cornell University for comment and none has been forthcoming. g. Working Supervisor and Assistant Superintendent of Public Works Positions Tompkins County Personnel has approved the non-competitive position description for Working Supervisor. Tim Eighmey will need to apply for the position through the TC Personnel website. His qualifications will be reviewed and it is anticipated that their approval will be forthcoming. The Assistant Superintendent of Public Works position description has been submitted for approval. Once approved, a recruiting campaign will begin advertising the opening with the revised description. h. Teamsters Contract Signed copies of the Teamster Local 317 three-year contract with the Village of Cayuga Heights arrived today. i. Brush Trimming Policy (Exhibit 2017-037) Each year the Dept. of Public Works (DPW) trims brush growing in the right of way which interferes with progress on a sidewalk or line of sight at an intersection. The question discussed is whether or not the notices on the Village’s website, eNewsBlast, and newsletter are sufficient notice to homeowners that trees and shrubs need to be trimmed or the DPW will trim them. There’s general agreement that homeowners should receive a letter reminding them what will occur and when. Past notifications have had varied results. Superintendent Cross recommends identification of three streets at a time that will receive hand delivered form letters outlining the policy and dates for when the trimming will occur. The proposed notification provides a homeowner with the option of performing the trimming themselves or hiring a professional landscaper to perform the work. 8. Report of the Trustees Walkability Committee Report Meloney McMurry, Fred Cowett, and Trustees Maryann Friend and Kate Supron have been meeting with the goal to identify a route to be designated as a proposed Safe Route to School. Presentation of a grant proposal to the Transportation Alternatives Program (TAP) is envisioned. TAP funding becomes available every three years. The focus has been on getting kids down the hill on sidewalks to Boynton Middle School and the High School. They identified four 15 EXHIBIT 2017-051 page 5 of 6 alternatives. Options studied lead to the area where Cayuga Heights Road, Kline Road, and Wyckoff Road meet. From that point one option leads down Kline Road and one down Wyckoff. Both are steep and do not have sidewalks. Another option includes a pathway through Lake View Cemetery. The Committee approached the Lake View Cemetery Board and offered snow removal and if funding is granted, lighting and pavement improvements. The Cemetery Board is very receptive. Attorney Marcus has drafted a Right of Way Agreement on which Police Chief Steinmetz and the trustees have made recommendations. Superintendent Cross prepared and sent out Requests for Proposal (RFPs) to DOT approved engineering firms to provide bids to perform cost assessment on construction of sidewalks on Cayuga Heights Road and Kline Roads. Three or four inquiries have been received. At an upcoming ITCTC meeting, Superintendent Cross plans to meet with a representative of one of the interested engineering firms. It is a competitive grant program and the Village will need to gather information on the best strategy. Greater Tompkins County Municipal Health Insurance Consortium The newly signed contract with the Teamsters puts the Village in non-conformance with the Consortium agreement. Trustee Salton cautions that the Consortium is within its rights to impose a fine on the Village. During union negotiations, Village representatives pressed to move the Teamster member employees to the Consortium. The employees refused to agree to the change due to the higher premiums and therefore premium contributions. This will continue to be an issue in future negotiations with the Teamsters. Affordable Housing Trustee Salton believes that the Board should identify the status of affordable housing in Cayuga Heights. In the spirit of the greater community’s needs, it is something the Board should encourage. Superintendent Cross notes that there is only one empty fraternity house. A medium density section was proposed in an early draft of the Comprehensive Plan and there was significant opposition from the public. The Board does not have authority to mandate affordable housing be developed. However, Trustee Salton stresses that if the opportunity to influence development of affordable housing presents itself the Board should be open to giving it support. 9. Report of the Police Chief (Exhibit 2017-038a, b, c) Trustee Supron asked about levels of alcohol and the effect on DWI charges. Chief Steinmetz explained that charges are based on how the individual presents themselves to the officer, if one refuses to take the chemical test, or if the test is taken and the result is over 0.18 Blood Alcohol Concentration (BAC) which results in aggravated DWI. Trustee Supron also asked how it’s possible to be arrested under the Village’s Dog Ordinance. Since in nearly all dog related cases, the offence does not occur in an officer’s presence. An arrest can only be made when a signed complaint is filed. In this instance “arrest” means that an appearance ticket is issued. 10. Report of Superintendent of Public Works Cross The Wastewater Treatment Plant is back up and fully functional. The June monthly test results which includes a few days of the cleanup were not in violation at any point and were almost normal. Purchase of a new Bobcat Skid Steer was discussed at the Public Works Committee meeting and the Committee agrees that the purchase is necessary. Resolution #7874 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes issuance of a purchase order for acquisition of a Bobcat Skid Steer on NYSOGS contract for $48,256. Motion: Trustee Supron Second: Trustee Robinson Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried It has been observed that a culvert under Triphammer Road near Kendal has suffered significant deterioration. Different methods of repairing the culvert pipe have been gathered. Monies from the Street Capital Improvement budget will be used. Prior to a decision, the success rate of the newer technologies versus complete culvert replacement will be evaluated. 11. Report of the Treasurer (Exhibit 2017-040a, b, c) a. Email Server Migration The Village’s email server migration to the Microsoft Government Cloud Server occurred this past weekend. There were some issues to be ironed out but they will be addressed as they occur. Overall the migration is successful since email communication is no longer dependent on the Village’s aging server. The cloud allows each user more storage than all email storage combined with the old system. It is easier to administer which is a time and stress saver for Clerk Mangione. 16 EXHIBIT 2017-051 page 6 of 6 b. Refund of Sewer Connection Fee – Childs (Exhibit 2017-041) Mr. & Mrs. Childs paid a sewer connection fee of $150.00 for their lot at #19 Millcroft Way in Lansing. They subsequently decided not to build a house there. They are requesting refund of the fee. It is determined that nearly all the steps involved in the issuance of the permit and fulfilment of the sewer connection are complete. Resolution #7875 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes refund of 50% of the sewer permit fee of $150.00 and the Treasurer is instructed to make payment thereon. Motion: Trustee Supron Second: Trustee Robinson Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, and Supron Nays: Trustee Salton Abstentions: none Motion carried c. CSEA Vision Program for Retirees (Exhibit 2017-042) On June 1, 2016, the CSEA Employee Benefits Fund introduced a Retiree Vision Program. Employers who currently provide a negotiated EBF vision plan will have the opportunity to offer this new program to CSEA bargaining unit members and guests on the CSEA contract. This coverage does not obligate the Village financially or administratively. Resolution #7876 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes Mayor Woodard or her designee to sign the Retiree Vision Memorandum of Agreement with the CSEA Employee Benefit Fund as provided in Agenda Exhibit 2017-042 which does not obligate the Village of Cayuga Heights to any financial contribution. Motion: Trustee Supron Second: Trustee Friend Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried There are no questions on the monthly abstract or the vouchers contained therein. Resolution #7877 BE IT RESOLVED THAT: Abstract #002 for FYE2017 consisting of TA vouchers 6 - 10 in the amount of $15,630.27 and Consolidated Fund vouchers 60 - 148 in the amount of $339,435.68 is approved and the Treasurer is instructed to make payments thereon. Motion: Trustee Supron Second: Trustee Salton Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried General Code (Re)codification Proposal It is decided that an Executive session is not necessary to discuss the recodification of Local Laws and Ordinances by General Code. The updated proposal is discussed. Confusion as to how the documents listing Local Laws and Ordinances relate to one another. There is no doubt that the recodification needs to be done and that General Code is the organization with which the Village chooses to contract. 12. Report of the Attorney Attorney Marcus not in attendance. 13. Adjournment Mayor Woodard adjourns the meeting at 9:55 p.m. 17 EXHIBIT 2017-052 page 1 of 4 Minutes VILLAGE OF CAYUGA HEIGHTS Monday, August 15, 2016 Marcham Hall BOARD OF TRUSTEES 7:00 p.m. MONTHLY MEETING Present: Acting Mayor Salton; Trustees: Biloski, Friend, Marshall, and Robinson; Fire Superintendent Tamborelle; Police Chief Steinmetz; Superintendent of Public Works Cross; Clerk & Treasurer Mangione; and Attorney Marcus Absent: Mayor Woodard and Trustee Supron Call to Order: Acting Mayor Salton calls the meeting to order at 7:02 p.m. 4. Approval of Meeting Minutes from May 16, 2016 (Exhibit 2017-043) Resolution #7878 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the May 16, 2016 Board of Trustee Meeting Minutes as presented in Exhibit 2017-043. Motion: Trustee Robinson Second: Trustee Marshall Ayes: Acting Mayor Salton; Trustees Biloski, Friend, Marshall, and Robinson Nays and Abstentions: none Motion carried 5. Report of Fire Superintendent Tamborelle (Exhibit 2017-044) Code Enforcement classes that Superintendent Tamborelle has been attending are completed. He received notification that he has passed the test. Movie Night at the Firestation is over for this year. It was a great success. The late truck delivery penalty money from KME has been agreed to increase by $1,000 to a total of $9,000 in equipment credit. Recruiting for the Fall Class has begun. The Ithaca Times interviewed Superintendent Tamborelle for an article on volunteer firefighter recruiting and retention. A photographer spent time with him as well; he hopes the article will have a positive effect on recruiting. New truck E203 is running great and is in service. 6. Privilege of the Floor The sign-in sheet is represented here: 18 EXHIBIT 2017-052 page 2 of 4 The following comments are presented by Mr. Ronald Bors. 19 EXHIBIT 2017-052 page 3 of 4 7. Report of the Mayor a. Planning Board Update Mr. Fred Cowett, Chair of the Planning Board (PB) recalls that the last time he spoke to the Board about the proposed Cayuga Medical Office construction it was presented as a three story building. If it had been approved, it would have created de facto rezoning of the commercial zone in terms of building height. At that time the Board of Trustees expressed concern about building height, parking adequacy, and vehicle trips that the project would generate. When these concerns were relayed to the project design team, they revised their project design to reduce the height to two stories. The project will still require two variances. One is the distance between buildings and the other is lot coverage. They will be looking for a lot coverage variance of between 20% and 21%. Current zoning code restricts lot coverage to 15%; they were previously granted a lot coverage variance of between 17% to 18% for an existing structure. In 2015, an informal meeting took place involving Mr. Cowett, then Mayor Supron, Village Engineer Brent Cross and the developers. During that time the Zoning Review Committee (ZRC) was working on proposed changes to zoning code. It had been discussed by the ZRC that lot coverage in the commercial zone was already at 18% and an increase would bring that into compliance. It had also discussed that perhaps an increase in height would be permissible conditioned on mixed use. For example, retail on the ground floor and offices on the other floors. Some other configuration beside three floors of office space. The project was resubmitted at the PB meeting in July. An earlier traffic study submitted by the developer was revised to correct inconsistencies. The applicant’s Traffic Engineer will be attending the August PB meeting and it is expected that questions on their traffic and parking calculation methodology will be asked. Their ratings for the capacity of intersections have fluctuated. They are basing a lot of what they are doing on International Traffic Engineers (ITE) modeling. The PB wants to know what assumptions are made in this modeling. There is also a Public Hearing scheduled for the August PB meeting. The PB will begin the SEQR process at its next meeting as well. If they do not feel confident that they have the information to complete the SEQR, they will suspend the process until the questions are satisfactorily answered. This has been an iterative process and will continue to be so as the Planning Board continues its work. b. Safe Routes to School (Walkability Committee) and Lake View Cemetery Right of Way Agreement Meloney McMurry presents information on selecting a consultant to conduct a feasibility study on the proposed improvements to sidewalks and pathways as discussed at the July Board of Trustees meeting. The contractors would be looking at construction of sidewalks on Kline Road between Highland and Cayuga Heights Road additionally construction on Cayuga Heights Road from Highgate, down Wyckoff, through Lake View Cemetery. The purpose of the feasibility study is for the Village to better understand the projects in terms of cost and logistics. One response was received a few weeks ago from Fisher Associates and another response was just received from Barton & Loguidice. Fisher’s references are very strong both in experience and in integrity. The feasibility study informs the Village how much the project could cost and will consist of engineering conceptual planning, maps, surveying, and the cost estimate. This does not include preparation of the application. In order to have an application for this round of funding it may be beneficial to limit the scope. Trustee Friend has spoken with Town of Ithaca Supervisor Bill Goodman; he believes that the Town will support the Village’s application. Barton & Loguidice’s references were called by Trustee Friend and found them to be excellent. Both of these firms came from an approved list from the NYS DOT. There is significant time pressure to complete a study in order to be prepared to submit a grant application from the Transportation Alternates Program (TAP) when made available. A recommendation is made that the Board should be mindful to select a firm that is knowledgeable of the local area. It is not known if construction of any of these proposed sidewalks will have opposition. Questions remain on the Lake View Cemetery right of way (ROW) agreement and the need to have it complete prior to retaining one of the professional engineering services. Lake View Cemetery would like to be able to open its gates during the winter months. The Village would assume snow plowing of the pathway which may involve repair in order for plowing to be effective. Police presence is also welcomed by the Cemetery Board. Police Chief Steinmetz states that his department has no difficulty taking over patrol of the Cemetery. He would require authority to be specifically stated in the ROW Agreement. It makes it easier for 9-1- 1, the County Sheriff, Ithaca Police, and the Cayuga Heights Police for jurisdiction to be clearly defined. It is not foreseen that the Town of Ithaca will have an issue with a change of coverage. Susan Ritter, Director of Parks and Recreation for the Town has been brought up to date by the Walkability Committee. It will be optimal for a cross-walk to be located at the bottom of the Cemetery walkway to cross Lake Street/E. Shore Drive which is located in the Town. There is a crosswalk located nearby; it is approximately 200’ – 300’ from where the path meets Lake Street. Acting Mayor Salton mentions multiple other issues to be addressed before the ROW is approved. c. Joint Youth Commission (JYC): Annual Report The JYC serves youth in the Towns of Ithaca and Caroline and Villages of Cayuga Heights and Lansing as part of the Municipal Youth Services System and is coordinated through the office of Kristin M. Bennett, Planner for Tompkins County Youth Services. In 2015, 30 youths from the Village of Cayuga Heights were among the 290 served. 20 EXHIBIT 2017-052 page 4 of 4 There is a vacancy on the JYC for one additional representative from either the Town of Ithaca or the Village of Cayuga Heights. If anyone has an interest or knows of someone who has an interest or would like to learn more they can contact the Village Clerk’s Office. d. Assistant Superintendent of Public Works: Advertising Budget (Exhibit 2017-046) Tompkins County Personnel has advised the Village that it is beneficial to draw up a plan for recruiting candidates for this position. The plan includes a budget and identifies areas where advertising should best be targeted. Resolution #7879 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves expenditures for the purpose of advertising the open position of Assistant Superintendent of Public Works, not to exceed $3,000 and instructs the Treasurer to increase the Budget in the Street Administration account (A5010.410) for the same amount to be debited from General Fund: Contingency (A1990.400). Motion: Trustee Robinson Second: Trustee Marshall Ayes: Acting Mayor Salton; Trustees Biloski, Friend, Marshall, and Robinson Nays and Abstentions: none Motion carried 8. Report of the Trustees No additional topics are presented. 9. Report of the Police Chief (Exhibit 2017-047a, b, c) There is still one officer out on disability and another on 207c (Workers’ Compensation). They are able to work on light duty only. The Department is one part-time officer down. Chief Steinmetz requests permission to start the hiring process to fill the opening. Resolution #7880 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Chief Steinmetz’s request for permission to start the hiring process to fill a non-competitive, part-time officer opening. Motion: Trustee Salton Second: Trustee Friend Ayes: Acting Mayor Salton; Trustees Biloski, Friend, Marshall, and Robinson Nays and Abstentions: none Motion carried The RFP to study police force consolidation is to have been released on July 29, 2016. 10. Report of Superintendent of Public Works Cross The Public Works Committee met earlier in the week. Pricing on technologies that would allow the relining of the Triphammer Road culvert are more expensive than the effort to dig up the old one and replace it completely. That construction will take place this fall. 11. Report of the Treasurer (Exhibit 2017-048a, b, c) There are no questions on the monthly abstract or the vouchers contained therein. Resolution #7881 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves Abstract #003 for FYE2017 consisting of TA vouchers 11 - 19 in the amount of $17,072.39 and Consolidated Fund vouchers 149 - 244 in the amount of $294,065.69 and the Treasurer is instructed to make payments thereon. Motion: Trustee Robinson Second: Trustee Marshall Ayes: Acting Mayor Salton; Trustees Biloski, Friend, Marshall, and Robinson Nays and Abstentions: none Motion carried 12. Report of the Attorney No additional topics to introduce. 13. Adjournment Acting Mayor Salton adjourns the meeting at 9:55 p.m. 21 EXHIBIT 2017-053 page 1 of 2 Minutes VILLAGE OF CAYUGA HEIGHTS Tuesday, August 30, 2016 Marcham Hall BOARD OF TRUSTEES 9:45 a.m. SPECIAL MEETING Present: Mayor Woodard; Trustees: Biloski, Friend, Marshall, Robinson, and Salton; Police Chief Steinmetz; Superintendent of Public Works Cross; Clerk & Treasurer Mangione; and Attorney Marcus Present from the Walkability Committee: Fred Cowett and Meloney McMurry Absent: Trustee Supron Call to Order: Mayor Woodard calls the meeting to order at 9:47a.m. Report of the Mayor Mayor Woodard asks that a member of the Walkability Committee (WC) present the rationale for funding a feasibility study on proposed sidewalk construction. Trustee Friend gives an overview and explains that this Special Meeting is made necessary due to the NYS DOT imposed grant application October 21, 2016 deadline. Funding is made available through the Federal Transportation Alternatives Program (TAP) and the Congestion Mitigation and Air Quality Improvement Program (CMAQ). Funding for projects is awarded through a competitive solicitation process. The Village has long recognized the need for additional sidewalks and specifically sidewalks/pathways to provide safer alternatives for students to walk to school. The WC decided to recommend a feasibility study to evaluate possible projects choosing between the two proposals received. Both proposals appear to meet the Village’s criteria and are from reputable, highly recommended firms. After consideration of each, the WC recommends the engineering firm of Barton & Loguidice (B&L). They will look at the specified routes in the proposal and additionally suggest creative solutions to improve safety and functionality of the Village’s streets for pedestrians and bicyclists. The Board will then consider the recommended projects. Based on the perceived benefit and the ability of the Village to contribute its percentage of the cost, the Board will then move to submit a grant application. Jenny Leijonhufvud, a Planning Board Member, who has grant writing experience, has expressed concerns to the WC. Rushing to meet the deadline would make it difficult to present a quality application. Guidelines released with the funding availability announcement introduces the information that Safe Routes to School category does not include high schools. Technically, it is not a grant but a reimbursement. The Village would need to advance the funds to pay project expenditures and submit proofs of payment for reimbursement. Payments from the government are said to be forthcoming within 45 – 60 days. Mayor Woodard asks Police Chief Steinmetz if his concerns regarding policing with Lakeview Cemetery have been satisfied. He is comfortable with the Intermunicipal Agreement by and between the Village of Cayuga Heights and the Town of Ithaca in its current draft. Ms. McMurry adds that it is her belief that the Cemetery Right of Way Agreement benefits the Village with or without an application this year. The Village faces physical challenges due to the steep gradients of its topography. Ultimately, it will not be known if a satisfactory project exists until a feasibility study has been completed. An alternative would be to put projects out to bid and have the contractors who would bid tell the Village how much the projects would cost to construct. In order to put out requests for bids, an internal feasibility study would need to be performed to develop specifications. Sidewalk construction and improvements have been discussed for more than a decade. The Comprehensive Plan has specific wording that identifies some of these same routes to school as unsafe due to the lack of pedestrian and vehicular separation. Attorney Marcus points out that decoupling the route through Lakeview Cemetery from any sidewalk construction project achieves the goal of moving pedestrian traffic off the roadways. The Intermunicipal Police Agreement and the Cemetery Right of Way Agreement accomplishes this as a stand-alone with or without additional action. Public Outreach is an important part of the funding application. Letters from local politians, the PTA, and neighborhood groups need to be gathered. Once the information regarding sidewalk construction becomes public, residents will expect to see the sidewalk become a reality. If funding is awarded to the Village, there is a five (5) year limit for completion. Federal projects are extremely administratively rigorous. A Federal Funding 101 course is offered and required. An error in the B&L proposal is noted; Supt. Cross indicates that the error is his and that B&L is aware that the route to Kline Road is from Highland to Wyckoff and not from Hanshaw. 22 EXHIBIT 2017-053 page 1 of 2 Resolution #7882 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Mayor Woodard to sign the contract with Barton & Loguidice as amended, in the amount of $12,800 for a feasibility study incorporating multi-modal elements and improvements to the overall safety, sustainability, and functionality of pedestrian corridors in the Village. Motion: Trustee Marshall Second: Trustee Friend Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, Robinson, and Salton Nays and Abstentions: none Motion carried An additional budgetary encumbrance of $2,800 is needed for the B&L contract. A suggestion to take a $1,000 from the Mayor’s Contractual account (A1210.410) is made. It may be possible to move budget from other Capital projects but the extent of funds needed for all existing Capital projects is not yet known. Further discussion regarding the route that includes the cemetery, brings to light that it is not necessary for all legal documentation to be in place prior to application. It may be helpful for it to have been executed, however. “Walk-back” to a bus stop that is outside the distance limit from the school is mentioned by Trustee Biloski. There is one that runs along Cayuga Heights Road and makes a Boynton Middle School stop and a stop at the High School. Construction of protected bus stop shelters is suggested as an alternative that would keep school children off the steep roads with no sidewalks. Upon a closer reading of grant guidelines, infrastructure funding for bus stops is specifically precluded from grant support. The following resolution is tied to Resolution #7882. Resolution #7883 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees instructs the Treasurer to increase the Budget in the Capital Fund: Safe Routes to School account (H8020.410) by $2,800 and for the same amount to be debited from General Fund: Contingency (A1990.400). Motion: Trustee Marshall Second: Trustee Biloski Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, Robinson, and Salton Nays and Abstentions: none Motion carried Resolution #7884 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Mayor Woodard to sign the Intermunicipal Police Services Agreement by and between the Village of Cayuga Heights and the Town of Ithaca Draft dated 8-25-16 and which may contain any such revisions as approved by the Village Attorney. Motion: Trustee Salton Second: Trustee Biloski Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, Robinson, and Salton Nays and Abstentions: none Motion carried Resolution #7885 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves and authorizes Mayor Woodard to sign the Lake View Cemetery Right of Way Agreement amended to include the descriptive term “non-exclusive” in Section 2 following “permanent” in sentence #1 with any modifications approved by the village attorney. . Motion: Trustee Friend Second: Trustee Robinson Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, Robinson, and Salton Nays and Abstentions: none Motion carried Mayor Woodard adjourns the meeting at 10:42 a.m. 23 EXHIBIT 2017-054 page 1 of 2 24 EXHIBIT 2017-054 page 2 of 2 25 EXHIBIT 2017-055 October 11, 2016 Honorable Linda Woodard Board of Trustees Village of Cayuga Heights Monthly Report August 2016 August was the busiest month in recent history with 65 calls for the department. Usually when we run a larger than normal volume of calls we can blame it on a weather event that produces a large number of calls over a short period of time but not so in August, it was just a large number of routine calls. There were 38 calls in the Village of Cayuga Heights, 18 calls in the Town of Ithaca and 9 mutual aid requests. We had 30 EMS responses and 18 fire calls. In looking over the call numbers we did see an increase of calls on campus after the students returned that did account for some if the increase. We got L231 and E202 serviced last month at Tyler Fire Equipment in Elmira. L231 had some small but costly issues. We finally had to replace the fittings for the discharges on the ladder truck. The fittings inside the discharges are plastic ball valves that over many years of use become scored causing water to leak past. This is the first time we have had to replace these items which is very unusual for a truck this old. The ladder truck also needed a new steering arm coupler. I was informed that if the steering arm failed it could lead to a catastrophic failure so we went ahead with that project. There were also various lights out and other small issues that we dealt with this year. E202 passed inspection and testing with flying colors. E203 was not tested this year as it is new and just passed all testing at the factory. Training picked up in August with several trainings to re-acclimate people after the summer months. We did hold a familiarization training on E203 as we took delivery after many of our members left for the summer. We have been active in the community and on campus with our recruiting efforts for the fall class. At this time of this report there are over 25 people confirmed for the recruit informational dinner in September. There has been a strong student interest but also quite a few residents of the area have expressed interest in joining up which is very exciting for us. Several of the students expressing interest have prior experience and already have Firefighter 1 and EMT classes under their belts. The fall will be very busy for the volunteers of the department. We have our recruiting functions both on and off campus, the recruit dinner and interview process then the three all day trainings for the new members. The department has been asked to participate in the International Peace Festival at St. Catherine’s Church in September and the first weekend in October we will have the Annual Department Open House. There always seems to be something happening at 194 Pleasant Grove Road. Sincerely, George Tamborelle Fire Chief/Fire Superintendent 26 EXHIBIT 2017-056 27 EXHIBIT 2017-057 page 1 of 2 Appointments, Resignations, Approvals: a. Meloney McMurry submitted her resignation as a Member of the Planning Board to Village Clerk Mangione on Tuesday September 6, 2016. BE IT RESOLVED THAT: The Board of Trustees accepts Meloney McMurry’s resignation as a Member of the Planning Board as submitted to Village Clerk Mangione on September 6, 2016. b. Mayor Woodard appoints Jeff Milder as a Member of the Planning Board the remainder of Meloney McMurry’s term. No approving resolution is required for this appointment. c. Kathryn Supron submitted her resignation from the Village of Cayuga Heights Board of Trustees to Village Clerk Mangione on August 31, 2016. BE IT RESOLVED THAT: The Board of Trustees accepts Kathryn Supron’s resignation from the Village of Cayuga Heights Board of Trustees as submitted to Village Clerk Mangione on September 6, 2016. d. Mayor Woodard appoints Meloney McMurry to the Village of Cayuga Heights Board of Trustees the remainder of Kathryn Supron’s term. No approving resolution is required for this appointment. Clerk Mangione conducts Meloney McMurry’s affirmation as Trustee. 28 EXHIBIT 2017-057 page 2 of 2 e. Mayor Woodard recommends formation of the Bicycle Pedestrian Committee (Bike-Ped). BE IT RESOLVED THAT: The Board of Trustees approves formation of the Bicycle Pedestrian Committee. f. Mayor Woodard appoints Fred Cowett, Meloney McMurry, Maryann Friend, and Jenny Leijonhufvud to the Bicycle Pedestrian Committee. BE IT RESOLVED THAT: The Board of Trustees approves the appointments of Fred Cowett, Meloney McMurry, Maryann Friend, and Jenny Leijonhufvud to the Bicycle Pedestrian Committee. 29 EXHIBIT 2017-058a page 1 of 4 September 12, 2016 To: The Honorable Mayor Woodard Members of the Board of Trustees Village of Cayuga Heights Re: Report of the Police Department for August, 2016 In the month of August the police department received 553 calls for service. In addition to these calls 106 uniform traffic tickets were issued and 16 parking violations were cited. A breakdown of the calls for service is as follows: 2 Felony complaints for burglary were received. One report was filed by a resident that stated they had just come back from vacation and found things out of place in the home. After officer investigation it was determined that the unsecured home had been entered. Items reported missing included computer equipment and jewelry. A suspect has been identified and the investigation is continuing. The second incident was reported as a burglary; however, after officer investigation it was determined that the home had not been entered. The incident was labeled as suspicious in nature. 9 Penal Law Misdemeanor complaints were handled including 1 for Assault, 2 for Larceny, 4 for Fraud and 1 for Criminal Mischief. The assault complaint was reported by a subject stating that they were hit over the head with a glass bottle. A suspect has been named however the victim did not wish to pursue charges. The first larceny complaint; a subject reported that his bicycle had been taken from its parked location in a parking lot of a village business. The second larceny incident consisted of a resident stating that their secured vehicle had been entered during the overnight hours. Items reported missing included computer items and tools. There are no suspects in this case. The first fraud complaint consisted of a resident reporting that their credit card information had been used to purchase items over the internet by an unknown subject. In the second complaint a resident stated that she had received a phone call from someone stating that they were her grandchild and that she needed to send money to aid in her safety. After speaking with the officer the resident became aware that it was a scam and did not take a loss of property. Another incident involved a resident getting a fraudulent phone call from the IRS. The complainant was advised of the scam and notified that they should ignore future phone calls of that nature. The last reported incident of fraud came in as a resident stating that a tax return had been filed in their name. This report was needed for account purposes only. The report of Criminal Mischief was reported as a window being smashed out a vehicle in an area parking lot. There was a rock found inside the vehicle. There are no known suspects. 9 vehicle and traffic stops led to 10 misdemeanor charges including: 2-Aggravated Unlicensed Operation of a MV 2nd, 5-Aggravated Unlicensed Operation of a MV 3rd, 1-Suspended Registration. 3 Penal Law Violations occurred, 1 for Trespass and 2 for Drugs. The Trespass complaint was reported by a property manager stating that an employee was living on the premises without permission. The subject was contacted by the on duty officer and notified that if they did not leave the premises then they would no longer have employment there. The subject complied and no further complaints have been received. After investigation of two vehicle and traffic stops officers found occupants of the vehicle to be in possession of marijuana. 2 subjects were arrested on charges of Unlawful Possession of Marijuana. 3 Local Law violations were handled, 1 for Dog Control, 1 for Noise and 1 for Care of Property. A Dog Control complaint was received by a resident that was walking on the side walk and was approached by an aggressive dog. 30 EXHIBIT 2017-058a page 2 of 4 A contact person for the dog owner was reached as the dog owner was out of town. The dog owner will be contacted upon return home. The noise complaint was received as a loud garbage truck emptying a dumpster in the early morning hours. The officer made contact with the waste management company and advised them of the village’s local law in which pick-ups may not be made before 0700. No further complaints have been received in regards to this. The Care of Property incident stemmed from the on duty officer observing a resident’s lawn being above the height specified in the village’s local law. The officer attempted contact with the resident several times with negative results. After a while the officer observed that the lawn had been mowed. Further attempts to contact the resident are still being made. A Bench Warrant Arrest was executed after a theft investigation by a collaborating agency. The subject was turned over to CHPD for arraignment. A Death investigation ensued after a complaint was made for a check the welfare. Upon arrival to the residence, officers found the subject to be deceased. There were 6 Motor vehicle accidents investigated, none of which involved deer. There were no other deer incidents reported. In summary, 10 persons were arrested and the following 11 charges were filed: 5-Aggravated Unlicensed Operation of a MV 3rd, 1-Aggravated Unlicensed Operation 2nd, 2-Suspended Registration, 2- Unlawful Possession of Marijuana, and 1-Execute Bench Warrant. Over the course of this month police department members took part in the following trainings and events: Chief James Steinmetz attended the week long Reality Based Training Instructor Certification in Ithaca. August 29th through September 1st Officer Jim Landon completed the Forensic Interviewing of Children training at the Child Advocacy Center in Syracuse. The full time officers worked a total of 8 hours of overtime and the part time officers worked a total of 290 hours. Sincerely, Chief James Steinmetz ______________________________________________________________________________________________ _ EXHIBIT 2017-058b CAYUGA HEIGHTS POLICE DEPARTMENT August 2016 Total Traffic Citation Report, by Violation Violation Description Totals_ 7C LL#1-96 WRONG SIDE TO CURB OR EDGE 1 7D LL#1-96 OVERNIGHT PARKING 15 Report Totals 16 31 EXHIBIT 2017-058c page 3 of 4 CAYUGA HEIGHTS POLICE DEPARTMENT Uniform TRAF Tickets 8/1/16 to 8/31/16 DATE OFFENSE MPH/MPH ZONE LOCATION 8/4/16 37540 INADEQUATE OR NO STOP LAMPS N TRIP RD 8/2/16 37540 INADEQUATE OR NO STOP LAMPS HANSHAW RD 8/3/16 1110A DISOBEY TRAF CNTRL DEVICE HANSHAW RD 8/3/16 1110A DISOBEY TRAF CNTRL DEVICE (NO PASS ZONE) PL GRV RD 8/4/16 306B UNINSPECTED MOTOR VEHICLE HANSHAW RD 8/4/16 1142A FLD TO YLD RT-OF-WAY @ STOP SIGN HANSHAW RD 8/4/16 1110A DISOBEY TRAF CNTRL DEVICE N. TRIP RD 8/4/16 3191U OPERATE W/O INSURANCE N. TRIP RD 8/5/16 1110A DISOBEY TRAF CNTRL DEVICE (SPD) CH RD 8/6/16 11987A USE RENT/LEASE/LOAN VEH W/O INTERLOCK TRIP & KLINEWOODS 8/6/16 5111A AGG UNLIC OP 3RD (MISD) TRIP RD 8/6/16 1160B IMPROPER LEFT TURN ON TWO-WAY RDWY TRIP & KLINEWOODS 8/6/16 5112AA AGG UNLIC OPER-2ND DEG-ALC TRIP & KLINEWOODS 8/6/16 1110A DISOBEY TRAF CNTRL DEVICE TRIP RD 8/7/16 1180D SPD IN ZONE PL GRV RD 8/7/16 5091 UNLICENSED OPERATOR PL GRV RD 8/8/16 4011A UNREG MOTOR VEHICLE ST RT 13 8/8/16 306B UNINSPECT MOTOR VEHICLE 6/16 ST RT 13 8/8/16 1120A FAILED TO KEEP RIGHT STATE ROUTE 13 8/8/16 5111A AGG UNLIC OP 3RD (MISD) (SUSP 07/08/16) STATE ROUTE 13 8/8/16 3191U OPERATE W/O INSURANCE (EXP 03/23/16) STATE ROUTE 13 8/8/16 1225C2A OP MV- MOBILE PHONE (RIGHT EAR) NORTH TRIP RD 8/10/16 306B UNINSPECT MOTOR VEHICLE N TRIP RD 8/10/16 3752A1 NO/INADEQUATE LIGHTS CH RD 8/10/16 3752A1 NO/INADEQUATE LIGHTS LF HANSHAW RD 8/10/16 4011A UNREG MOTOR VEHICLE (EXP 7/30/16) PL GRV RD (190 PG LOT) 8/10/16 306B UNINSPECT MOTOR VEHICLE PL GRV RD (190 PG LOT) 8/10/16 3191U OPERATE W/O INSURANCE (EXP 7/31/15) PL GRV RD (190 PG LOT) 8/11/16 1110A DISOBEY TRAF CNTRL DEVICE ST RT 13 8/11/16 1225D OPER MV WHILE USE PORT ELEC DEV (L-H&) HANSHAW RD 8/11/16 1110A DISOBEY TRAF CNTRL DEVICE HANSHAW RD @CH RD 8/12/16 1110A DISOBEY TRAF CNTRL DEVICE ST RT 13 8/12/16 5092 OPERATE OUT OF CLASS ST RT 13 8/14/16 306B UNINSPECT MOTOR VEHICLE TRIP RD 8/14/16 4011A UNREG MOTOR VEHICLE TRIP RD 8/14/16 5093 OPERATE/VIOLATION OF RESTRICTIONS TRIP RD 8/14/16 1180D SPD IN ZONE PL GRV RD 8/16/16 1110A DISOBEY TRAF CNTRL DEVICE ST RT 13 8/17/16 512 OPERATE WHILE REG SUSP/REVOKED PL GRV RD 8/17/16 1110A DISOBEY TRAF CNTRL DEVICE (SPD) CH RD 8/18/16 1110A DISOBEY TRAF CNTRL DEVICE PL GRV RD 8/18/16 1110A DISOBEY TRAF CNTRL DEVICE PL GRV RD 8/18/16 1110A DISOBEY TRAF CNTRL DEVICE TRIP RD 8/18/16 1110A DISOBEY TRAF CNTRL DEVICE PL GRV RD 8/18/16 306B UNINSPECT MOTOR VEHICLE HANSHAW RD 8/18/16 1110A DISOBEY TRAF CNTRL DEVICE (SPD) TRIP RD 8/18/16 1110A DISOBEY TRAF CNTRL DEVICE (SPD) TRIP RD 8/20/16 4101 UNREG MOTORCYCLE PL GRV RD 8/20/16 4111 NO MOTORCYCLE PLATE PL GRV RD 8/20/16 306B UNINSPECT MOTOR VEHICLE PL GRV RD 8/20/16 1110A DISOBEY TRAF CNTRL DEVICE HANSHAW RD 8/20/16 306B UNINSPECT MOTOR VEHICLE - NO INSPECT STICK TRIP RD 200 BLK 8/21/16 306B UNINSPECT MOTOR VEHICLE HANSHAW RD 8/21/16 1180D SPD IN ZONE CH RD 8/22/16 1110A DISOBEY TRAF CNTRL DEVICE N TRIP RD 8/22/16 1180D SPD IN ZONE N TRIP RD 32 EXHIBIT 2017-058c page 4 of 4 CAYUGA HEIGHTS POLICE DEPARTMENT Uniform TRAF Tickets 8/1/16 to 8/31/16 DATE OFFENSE MPH/MPH ZONE LOCATION 8/22/16 3752A3 NO/INSUFFICIENT TAIL LAMPS TRIP RD 8/22/16 1110A DISOBEY TRAF CNTRL DEVICE (SPD) CH RD 8/24/16 5111A AGG UNLIC OP 3RD (MISD) N TRIP RD 8/24/16 306B UNINSPECT MOTOR VEHICLE 7/16 N TRIP RD 8/24/16 511A1 FACIL AGGRAV UNLIC OPER, 3RD DEG. N TRIP RD 8/24/16 4011A UNREG MOTOR VEHICLE N TRIP RD 8/24/16 306B UNINSPECT MOTOR VEHICLE 5/16 N TRIP RD 8/24/16 1110A DISOBEY TRAF CNTRL DEVICE N TRIP RD 8/24/16 37540 INADEQUATE OR NO STOP LAMPS N TRIP RD 8/24/16 3752A1 NO/INADEQUATE LIGHTS WINTHROP DR 8/24/16 5091 UNLICENSED OPERATOR WINTHROP DR 8/24/16 1110A DISOBEY TRAF CNTRL DEVICE CH RD 8/24/16 512 OPERATE WHILE REG SUSP/REVOKED PL GRV RD 8/24/16 5111A AGG UNLIC OP 3RD (MISD) PL GRV RD 8/24/16 4011A REG MOTOR VEHICLE HANSHAW RD 8/24/16 4011A UNREG MOTOR VEHICLE PL GRV RD 8/24/16 3752A3 NO/INSUFFICIENT TAIL LAMPS HANSHAW RD 8/24/16 1110A DISOBEY TRAF CNTRL DEVICE PL GRV RD 8/24/16 306B UNINSPECT MOTOR VEHICLE CH RD 8/24/16 1110A DISOBEY TRAF CNTRL DEVICE HANSHAW RD 8/24/16 5091 UNLICENSED OPERATOR HANSHAW RD 8/24/16 3191U OPERATE W/O INSURANCE HANSHAW RD 8/24/16 1229C1B BACK SEAT PASS AGE 4-7 NO/IMPROP RESTR NORTH TRIP RD 8/24/16 1225D OPER MV WHILE USING PORT ELEC DEV (R-H&) HANSHAW RD 8/25/16 306B UNINSPECT MOTOR VEHICLE NORTH TRIP RD 8/25/16 1110A DISOBEY TRAF CNTRL DEVICE (SPD) CH RD 8/26/16 1110A DISOBEY TRAF CNTRL DEVICE CH RD 8/26/16 37524A OPER MV/MC/BIC W/MORE 1 EARPHONE PL GRV RD 8/26/16 1211A BACKING UNSAFELY E UPL& RD (LOT) 8/27/16 306B UNINSPECT MOTOR VEHICLE N TRIP RD 8/27/16 1180D SPD IN ZONE CH RD 8/27/16 37531 INADEQUATE/NO MUFFLER CH RD 8/27/16 3191U OPERATE W/O INSURANCE CH RD 8/27/16 1180D SPD IN ZONE CH RD 8/29/16 1110A DISOBEY TRAF CNTRL DEVICE ST RT 13 8/29/16 3752A1 NO/INADEQUATE LIGHTS PL GRV RD 8/29/16 5091 UNLICENSED OPERATOR PL GRV RD 8/29/16 3752A3 NO/INSUFFICIENT TAIL LAMPS N. TRIP RD 8/30/16 3752A1 NO/INADEQUATE LIGHTS ST RTE 13 8/30/16 306B UNINSPECT MOTOR VEHICLE PLEAS GRV RD 8/30/16 5091 UNLICENSED OPERATOR PLEAS GRV RD 8/30/16 3752A4 NO/INADEQUATE PLATE LAMPS PL GRV RD 8/30/16 1110A DISOBEY TRAF CNTRL DEVICE (SPD) CH RD 8/30/16 5111A AGG UNLIC OP 3RD (MISD) (SUSP 07/17/16) CH RD 8/30/16 3191U OPERATE W/O INSURANCE (NO PROOF SHOWN) CH RD 8/31/16 37540 INADEQUATE OR NO STOP LAMPS HANSHAW RD 8/31/16 1110A DISOBEY TRAF CNTRL DEVICE HANSHAW RD 8/31/16 306B UNINSPECT MOTOR VEHICLE PL GRV RD 8/31/16 1110A DISOBEY TRAF CNTRL DEVICE PL GRV RD 8/31/16 5091 UNLICENSED OPERATOR PL GRV RD 33 EXHIBIT 2017-059 page 1 of 2 PUBLIC WORKS MONTHLY REPORT Summary of items discussed at the Public Work Committee meeting on 9/9/16: -Recruitment of Assistant Superintendent of Public Works: this has been an ongoing effort with newspaper and online classified recently renewed. -The DPW is in the process of replacing an old 3’-4’ asphalt sidewalk on lower Hanshaw Road with a new 5’ concrete sidewalk. They have completed about 500 lf so far. We now have a system in place to direct pedestrians around the work without sending them in to the road. -Barton & Loguidice Engineers have come to the Village for a “kick-off” meeting and field reconnaissance. They made some preliminary maps last week and plan to have a preliminary project cost estimate for the meeting on Monday night. -Chicago Construction provided the lowest quote to do the culvert replacement on N. Triphammer Road. Since their price was based on an opening in their schedule, the DPW has set up a detour that will allow the road to be closed to northbound traffic. Southbound traffic will be maintained at all times. As of now (Friday morning), the main culvert work was completed at the end of Thursday, and Verizon should complete their work by Friday afternoon. Therefore, the detour will be opened to traffic in both directions before the weekend. -Fisher Associates has received the latest revised version of the SRF report on the Corners Community Center Medical Office Building project. They will be working on an evaluation for the Planning Board to have for their SEQR discussion at the next meeting. The Planning Board approved the contract at the last meeting and needs the Trustees to allocate the funds to the appropriate account. (see Treasurers Report) -In response to the attention being focused (by the SRF Traffic Report) on the Village’s traffic system through Community Corners, I have presented a conceptual plan to the Public Work Committee for an improvement project that could help reduce the amount of waiting time to get through the N. Triphammer and Pleasant Grove Road intersections. The idea is based on providing turning lanes on Hanshaw Road that would give the waiting driver(s) on N. Trip and PGR an affirmative indication of their intended turning movement. If this reduces each driver’s decision making by 1-2 seconds, that will add up to a noticeable reduction in delays for all drivers. There could also be a benefit to combining the 2 entrances to Village Green and Village Hall into one driveway that would align with the main entrance to Corners Community Center across the street. I will make a presentation of this concept to the Trustees at an upcoming meeting. -We are investigating the cost to pave the driveway and parking lot around Village Hall and Village Green. Since the Village has a right of way agreement with Mr. Rubenstien, we will need to coordinate the cost sharing with him. -We are investigating the cost effectiveness of employing a seasonal worker (who may be eligible for Unemployment Insurance) vs having the labor work all year round. Joan and I will provide a cost analysis before any decision is needed. 34 EXHIBIT 2017-059 page 2 of 2 -Although the Village approved a License Agreement with Kendal for the replacement of their existing sign, Kendal is still in the process of getting prices for the new sign. The License Agreement will be effective even if the old sign is not replaced. -Bolton Point is in the preliminary engineering phase of a project to replace their 18” transmission main along N. Triphammer Road. They hope to bid it out this winter and be able to do the work in spring 2017. -I am still waiting to hear back from NYSEG on a work order to install new switch gear that would let us turn off electric to the lamp posts on N. Triphammer Road so that we can have Pleasant Valley Electric service the wiring to some of the lamps that are not working. -I have suggested to Mr. Rubenstein to provide the Village with a legal agreement to allow the food-scrap shed to stay on his property. He was not interested in anything more than an agreement that would address the term of the agreement so that he would not be vulnerable to the Village making a claim of adverse possession. I conveyed this information to Attorney Marcus who thought he could put together a simple agreement to address Mr. Rubenstein’s concern. -The Town of Lansing has a couple of new development projects that will need sewer treatment service. They have requested the equivalent number of sewer connections for about 100,000 gallons per day. That sewage would have to flow through the Village of Lansing before it enters the Village of Cayuga Heights collection and treatment infrastructure. Therefore, we have told the Town of Lansing that they will need to get approval of the Village of Lansing first and that we need to know what is the Village of Lansing’s sewage treatment projection as well, before the Village of Cayuga Heights Trustees can authorize the allocation. The VCHWWTP has been operating at 1.3 mgd for about 5 years now. Since the WWTP has a NYSDEC permit for 2.0 mgd, there is about 700,000 gpd available to expand the service area. It would be feasible to offer 100,000 gpd to Town of Lansing and 150,000 gpd to the Village of Lansing, without putting too much stress on the VCHWWTP capacity. I will try to get an official request from Village of Lansing for the next meeting. -The Village Hall front door has been restored. I thought that the contractor’s charge of $675 was very reasonable. -The topic of Air B&B is starting to come up more and more. I recently responded to a specific inquiry that I wrote a comprehensive response. I will forward your that response as a separate message. -Signs have been ordered to address a complaint by a resident on Pleasant Grove Road. I expect that we will have them installed by the end of the month. -No new response from Cornell on the Palmer Woods encroachment. -I am still waiting for a summary of all of the motors that were replaced in the WWTP basement flood. Jerry Smith, Yaw’s Owner/Operator, has been out of work with some health related concerns. 35 EXHIBIT 2017-060a VILLAGE OF CAYUGA HEIGHTS CLERK & TREASURER’S REPORT SEPTEMBER 19, 2016 1. Communication: A traditional print newsletter was mailed during the third week of August. Village eNewsBlasts continue to be emailed every two weeks. If you have not signed up for Nixle alerts or the eNewsBlast, you are invited to do so. 2. Reporting and Audit: The Village’s external auditor, Insero, Inc. (formerly CDLM) has begun their audit of the Village financials. Their communication to the Mayor and Trustees is EXHIBIT 2017-060. It explains those areas on which and with what standards they will express an opinion. 3. Budget: The Planning Board has authorized an expenditure of $3,600 to contract Fisher Associates to conduct a review of SRF Associates’ traffic study report for the Corners Community Medical Office Building. There is $250 in the Planning: Contractual Account (A8020.400). Authorization to transfer budgetary funds into A8020.400 is required. Funds in Planning: Deer Control = $50,000; General Fund Contingency = $94,200 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes modification of the Fiscal Year Ending May 31, 2017 Budget in the amount of $3,350 to be debited from ___________________ and the Treasurer is instructed to make Budget Journal entries thereon. 4. Debt: Principal and interest payments on the Waste Water Treatment Plant Trickling Filters and Phosphorus Treatment are included with this month’s abstract. Remaining debt is as follows: Phosphorus Treatment = $525,000 and Trickling Filters = $120,000. 5. Revenues & Expenditures: August 2016 Bank to Book Reconciliation was conducted by Trustee & Deputy Treasurer Biloski on Wednesday, September 14, 2016. Revenue and Expenditure Reports are available for Q1 of Fiscal Year Ending May 31, 2017. 6. Current Expenses - Unaudited Abstract #004 dated September 19, 2016 as distributed. 7. Approval of September Abstract – BE IT RESOLVED THAT: Abstract #004 for FYE2017 consisting of TA vouchers 20 - 32 in the amount of $18,427.47 and Consolidated Fund vouchers 245 - 331 in the amount of $336,620.73 is approved and the Treasurer is instructed to make payments thereon. Respectfully submitted, Joan M. Mangione 36 EXHIBIT 2017-060b 37 EXHIBIT 2017-061 page 1 of 38 EXHIBIT 2017-061 page 2 of 2