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HomeMy WebLinkAboutBartonandLoguidice2.PDFAugust 12,2016 Village of Cayuga Heights, Board of Trustees 836 Flanshaw Road ][thaca, New York 14850 Re: Pedestrian Planning and Grant Proposal File: 703.000 Dear Village of Cayuga Heights, Board of Trustees: The Village of Cayuga Heights has acknowledged that through on-going preliminary planning initiartives, there is an opportunity to address several items pertaimng to pedestrian improvements to Kline Road (from Hanshaw Road to Wyckoff Road), WyckoffRoad (from Kline Road to Lake.view Cemetery) and Cayuga Heights Road (from Devon Road to northern Village houndary). In anticipation of future funding program opportunities, the Village has requested proposals for technical assistance with planning and preliminary design documents that could support the submission of future grant applications. Project items Barton and Loguidice, D.P.C (B&L) proposes to assist the Village of Cayuga Heiglrts with to improve the safety and functionality ofpedestrians and bicyclists along these corri<lors, include, but are not limited to the following: o Pedestrian, bicycle, and shared-use pathway facilities that meet the latest AASHTO and NACTO design guidance; o Crosswalk improvements including pavement design, markings, signage, and lighting options; o Functional landscape buffers to reinforce desired pedestrian circulation patterns; o Traffic calming measures to reduce conflicts between travel modes (vehicles, pedestrians, bicyclists); . ADA compliance for allpedestrian improvements; . Applications of Green Infrastructure to enhance storm water management and urban ecology; We are pleased to submit the following scope of services to assess the feasibility of incorporating multi-modal elements and improve thre overall safety, sustainability, and functionality of these c orridors for pedestrians. ,,re expe,.iefl t-e'" listen "_1_ _^_ Village of Cayrga Heights, Board of Trustees August 12,2016 Pase2 Scopn oF WoRr( TASK 1: Pnomcr INrrrATroN Tqsk Ia: Project Initiation Meeting (l) B&L will attend a project 'kick-off'meeting to meet with Village and project representatives prior to developing the initial design concepts. The meeting will allow the consultant team to review and discuss the primary issues of the three corridors, establish communication and coordination protocols, exchange ideas, and build a consensus on initial direction of the proposed design. The purpose ofthe meeting will be to: (a) confirm ttre pedestrian improvement work program and elements to be included; (b) review and establish all roles and responsibilities of the design team and key project personnel from the Village, and possibly Cornell University; arrd, (c) establish and final:u;e the short term project schedule for project deliverables and next steps. Task lb: Project Base Information & Reconnaissance The design team will review any existing survey information or readily available base mappring and confirm specific elements such as circulation pafferns, intersection geometry, utiHties arrd infrastructure, pavement \Midths, edge conditions and materials, embankments, and streetscape signage and elements. T.tsr2: Pnrr,rnlNmy CoNcnpr DnsrcN Pr,lNs Task 2a: Preliminary Concept Design Plan Based on input obtained from the kick-off meeting, a site walkover, and other readily available documentation, B&L will develop up to two (2) alternative concept designs to approximately 50% completion to convey overall intent, locations of proposed features, pedestrian improvement solutions, hardscape materials, and cross sections. The plans will be at appropriate scales to convey the intent of the pedestrian improvements, and provided at full size on 22" x34" (ANSI D) sheets (half scale atll" x17"). Task 2b: Probable Cost Estirnate of Preliminary Concept Plans As part of this task, B&L will prepare a Preliminary Estimate ofProbable Construction Costs related to the proposed concept designs, including, but not limited to new roadway elements including crosswalk improvements, pedestrian and bicycle facilities, and any proposed lighting and signage elements thatmay be part of the initial design program Task 2c: Progress Meetings (2) B&L proposed to facilitate two (2) progress meetings with Village and project representatives to review the preliminary design, probable costs estimates and associated information. B&n will prepare for, facilitate, and record all meetings and provide documentation to the Village. OnLe meeting will be held at the conclusion of this task to ensure concurrence with the proposed design prior to finalizrng the proposed deliverables. Village of Cayuga Heights, Board of Trustees August 12,2Ot6 Page 3 T.rsr.3: FrNlr- CoNcppr DnsrcN Pr,LNs Task 3a: Final Concept Design Plans Subsequent to completing this task, all comments, suggestions, coordination and revisions will be inr:orporated into the plans and cross sections, and B&L will prepare a final set of concept plans that can be used to garner public support in anticipation of future funding opportunities. llhe linal concept design plans will include all pertinent and necessary preliminary design infonnation to be included in future funding applications. Task 3b: Probable Cost Estimate of Final Concept Design Plans B&L will prepare a Final Estimate of Probable Construction Costs related to the final concept design plans, and will provide the Village with a complete project engineers estimate. The estimates will be a line item estimate based on recent or current tabulations of similar work scopes and may be broken out into phases or individual projects, based on direction received from the Village during Task 2. ASSUMPTIONS o Conceptual design plans will be developed using readily available aerial imagery as the base map. o No topographic survey information for the corridors is available. o Final concept design plans will be provided in both hard copy format and digital versions to be incorporated into Village web documents, if desired. o Specifications will not be provided for proposed design elements at this time. o Any proposed Green Infrastructure stormwater collection measures identified for the corridor, beyond standard and achievable sustainable design methods for drainage collection, will be documented and presented as a separate proposal for design services. . Coordination with any Comell Campus Master Plan will be established and handled by the Village project representatives. Pnoposr:n Cosr AND ScTDDULE JB&L proposes to assist the Village with the pedestrian planning for the above referenced roadway corridors, and provide the noted scope of services to add the desired pedestrian improvements to the overall project. Village of Cayrga Heights, Board of Trustees August 12,20t6 Page 4 The cost for completing the above Scope of Work is not to exceed the amount of Twelve Thousand and Eight Hundred Dollars ($12,800). The scope of work is expected to be complleted within four (4) weeks from the date of an executed agreement with the Village of Cayrga Heights and notice to proceed. Should this proposal meet with your approval, we have provided a signature space below for your authoiaation. As always, please do not hesitate to contact Keith Ewald if you have any questions. We thank you for this opportunity and look forward to assisting the Town with this important plan for a cntical area of the Town. Verytrulyyours, BARTON & LOGUIDICE. D.P.C. Senior Vice President f4-*:"/-/ZZZ Matthew J. Sc(ooby, P.E. / #f4 KFE/jjb Authorization Barton & Loguidice, D.P.C., is hereby authorized by The Village of Cayrga Heights to pror;eed with the services described herein in accordance with the attached Terms and Conditions. Keith F. Ewald, RLA, AICP Senior Proj ect Landscape Architect DateMs. Linda Woodard Mayor Village of Cayuga Heights ATTACHMENT A Client References Karlee Tamburro Village Clerk Village of Frankfort 110 F.ailroad Street Franlrfort, New York 13340 (P) 3 15-895-7 651 ext. 302 (E) be.rnburro @vil lage o ffr ad!tu MichaelE. Guyon Department of Public Works 'fowr of Brighton 2300 Elmwood Avenue Rochester, New York 14618 (P) 5E5-784-s22s (E) sril<e. guyo n@towna fbri g Sage Gerling Director of Neighborhood Initiatives City of Geneva Geneva, New York (P) 3ls-828-6s85(B)@ ATTACHMENT B Staff Roster Billing Rates Title Senior Vice President Senior Project Landscape Architect Engineer I Assistant Landscape Architect III Assistant Landscape Architect I Rate $232lHr $132ll{r $106/I{r $10r/Hr $7slIft PR'FESST'NAL "ndi*tonc sERvrcES provided by BARTON & LOGUIDICE. D,P.C. f'ENGINEER") '.the OWNER and the ENGINEER, for themselves, their successors and zssigns, have mutually agreed and do agree with each other as follows; 1,0 Basic Agreement Iingineer shall provide, or cause to be provided, the services set forth in the proposal to whichL these terms and conditions are attached (PROPOSAL), md Owner shall pay Engineer for such Services as set forth in PROPOSAL. 'fhe PROPOSAL, in conjunction with these terms and conditions, is referred to herein as "Agreement'. 2.0 Paynent Procedures lingineer will prepare a monthly invoice in accordance with Engineer's standard invoicing practices and submit the invoice to Owner. Invoices are due ard payable within 30 days of the date of ihe invoice. If Owner fails to tnake any payment due Engineer for services and exlrnses within 30 days after the date of Engineer's invoice, the amormts due Engineer will be increased at the rirte of. l.O% per month (or the maximum rate of interest pennitted by law, if less) Iiom said thirtieth day. In addition, Engineer rnay, without liability, after giving seven days written notice to Owner, suspend services rurder this Agreement until Engineer has been paid in full all amounts due for services, expenses, and other related charges. :J.0 Additimal Services If mutually agreed by Owner and Engineer, or if required because of r:hanges in the Prrrject, Engineer shall furnish services in addifion to those set forth in the PROPCISAL if requested by the Owner. Owner shall pay Iingioeer for such additional services as follows: (1) as mutually agreed by Owler and Engineer, or (2) an amount equal to the cumulative hours charged to the Prodect by each class of Engineer's employees times standard Itourly rates for each applicable billing class; plus reimbursable expenses and lingineer's consultants' charges, if any. 4.0 Tennination lf Engineer's services lrelated to the project are terminated for any reason, lingineer shall be compensated for time plus reasonable expenses associated with demobilizing persoruel and equipment, and, if requested in writing by the OWNER, for completion of tasks whose value would otheru/ise be lost, to prepare notes arr to the status of completed and uncompleted tasks, and to assemble Project noaterials in orderly files. 5.0 Controlling Law ilhis Agreement is to be govemd by the law of the state in which the Ilroject is located. 6.0 Suu:essors, Assip.s, and Beneficiaries Owner and Engineer each is hereby bound and the partners, successors, executors, adminititrators, and legal representatives of Owner and Engineer (and to the extent permitted herein the assigns of Owner and Engineer) are hereby bound to the other party to this Agreement and to the partners, successors, executors, administrators, and legal representatives (and said assigns) of such other party, itr reryect of all covenants, agreements, and obligations of thiri Agreement. Neither Owner nor Engineer may assign, sublet, or transfer any rights under or interest but without limitation, moneyrr that are due or may become due) in this Agroement rvithout the written consent of the other, exiept to the extent that any assignment, subletting, or fansfer is mandated or restricted by law. Unless specifically stated to the contrary in any writfen consent to an assignment, no assignment will ,release or discharge the assignor ftom any duty or rcsponsibility rnder this Agreemenl. 1.0 GeneralConside,rations A. The stztrdard of care for all professional engineering and related services performal or furnished by Engineer under this Agreement will be the care and skill ordinarily used by members of the subject profession practicing under similar circumstances at the same time and in the same locality. Engineer makes no warranties, express or implied, under this Agreement or otherwise, in connection with Engineer's services. Engineer and its consultants may use or rely upon the design services of others, including, but not limited to, contractors, menrrfacturers, and suppliers. B. Engrineer shall not at any time supewise, direct, or bave control over amy conftactor's work, nor shall Engineer have authority over or responsibility for tb means, methods, tecbniques, sequences, or procedures of construction selected or used by any contractor, for safety precautions and programs incident to a contractor's work progress, nor for any failure of any contractor to comolv with laws and resulations aoolicable to conhactor's assulrrs tsspurNluxrty lul ailly uullraulul s laurrlc tu l][[sll alu psrrurn r$ work in accordance with the contract between Owner and such contractor. D. Engineer shall not be responsible for the acts or omissions of any Contractor, Subcontractor, or Supplier, or of any of their agents or employees or of any other persons (except Engineer's own agents, employees, and ConsultaDts) at the Site or otherwise furnishing or performing any Work; or for any decision made regarding the Contract Documents, or any application, interpretation, or clarification, of the Contract Documents, other than those made by Engineer. E. AII design documents prepared or furnished by Engineer are insfruments of service, and Engineer retains an ownership and propefiy interest (including the copyright and the dght of reuse) in such documents, whether or not tlre Project is completed. F. To the fullest extent p€rmitted by law, Owner and Engineer (1) waive against each other, and the other's employees, officers, directors, agents, insurers, partners, and colsultants, any and all claims for or entitlement to special, ircidental, indirect, or consequential damages arising out of, resulting from, or in any way related to the Project, and (2) agree that Engineer's total liability to Owner under this Agreement shall be limited to $50,000 or the total amount of compensation received by Engineer pursumt to the PROPOSAL, whichever is greater. G. The parties acknowledge tbat Engineer's scope of services does not include any services related to a Hazardous Environmental Condition (the presence of asbestos, PCBs, petroleum, hazardous substances or waste, and radioactive maGrials) except as may be specifically defined in the Scope of Services. If Engineer or any other party encounters a Hazardous Environmental Condition, Engineer may, at its option and without liability for consequential or any other damages, susrpend performance of seryices on the portion of the Project affected thereby until Owner: (i) reains appropriate specialist consultants or contractors to identify and, as appropriate, abate, remediate, or remove the Hazardous Environmental Condition; and (ii) wurrrants that the Site is in full compliance with applicable Laws and Regulations. H. The services to be provided by Barton & Loguiclice under this Agreement DO NOT INCLUDE advice or recommendations with respect to the issuance, structure, timing, terms or any other aq)ect of municipal securities, municipal derivatives, guaranteed investment contracls or investnent shategies. Any opinions, advice, information or recommendations provided by Barton & l-oguidice are understood by the parties to this Agreement to be strictly engineering opinions, advice, information or recommendations. Barton & Loguidice is not a 'municipal advisor" as defined by 15 U.S.C. 78o4 or the related rules of the Securities and Exchange Commission. The other parties to this Agreement should determhe independently whether they require the services of a municipal advisor. 8.0 Dispute Resolution Owner and Engineer agree to negotiate all disputes between them in good faith for a period of 30 days from the date of notice by either party of the existence of the dispute. If the parties fail to resolve a dispute through negotiation then Owner and Engineer agree that they shall fust submit any and all unsettled claims, cormterclaims, disputes, and other matters in question between them arising out of or relating to this Agreement or the breach thereof ('Disputes') to mediation by a mutually acceptable mediator. Owner and Engineer agree to participate in the nrediation process in good faith and to share the cost of the mediation equally. The process shall be conducted on a confidential basis, and shall be completed within 120 days. If such mediation is unsuccessfirl in resolving a Dispute, then (1) the parties may mutually agree to a dispute resolution of their choice, or (2) either party may seek to have the Dispute resolvd by a courl of competent jurisdiction. 9.0 Accrual of Claims All causes of action between the parties to this Agreement including those pertaining to acts, failures to act, failures to perform in accordance with the obligations of the Agreement or failures to perfomr in accordance with the standard of care shall be deemed to have accrued and the applicable stafirtes of limitations shall commence to nm not later tban either the date of Substantial Completion for acts, Ibilures to act or failures to p€rform occwring prior to Substantial Completion, or the date of issuance of the Notice of Acceptability of Work for acts, failures to act or failwes to perfomr occwring after Substantial Conpletion. 10.0 Total Agreement This Agreement constifites the entire agreemenf between Owner and Engineer and supersedes all prior rilritten or oral understandings. In the event of a conflict with contractual provisions in a Purcbase Order authorization related to this Agreement, the provisions of this Agreement Friday August 12,2016 Referc'nce for Barton and Loguidice Sage Gerling Director of neighborhood Initiatives Geneva, NY 315-828-6s8s Projems Conducted Three or four projects. Mostly bicycle paths, federally funded. General lmpression Excellent, very happy with outcome. Timely resolution. Worked with EDR, very organized-even when wrapping up the minutes. On top of everything. Actually worked with another firm they did not bring in and completed,wsrkforthemwhich the otherfirm should have done. Very creative withoutthe cookie- cutter approach. Extremely up to date on what's out there. Brought in Sprinkle Consulting, which developed the national standard for Biking Path models. Tom Fiobinson would likely lead the project-he is excellent at explaining. As a cronsultant, they gear recommendations toward funding. They have come in at or near budget. Proje<t leads Tom Fiobinson, Landscape Architect Nicole Cleary, RI.A (registered landscape architect?) Michael Guyon, Town Engineer Department of Public Works Town of Brighton Rochester, NY Projects conducted 1 Bicycle/Pedestrian Masterplan 2 Gl Green Infrastructure Project 3 Farmers'Market 4 Consultant and Grant Writer on Comprehensive Plan (Keith Ewald lead) General lmpression Guyon used to work in private industry and was a rival, but he likes B & L. Really likes them. B&L is masterful with public outreach. Similar to Cayuga Heights, Brighton is a public outreach community: lots of public opinion which can become emotionally volatile. le, For a public outreach meeting, B&[ broke the meeting out to tables instead of standing at a podium and pontificating. That gave B&L the chience to have calm one-on-ones and curtail the voices which tend to monopolize public meetings. This method was very effective/successful: great comments, great feedback. Handled all the projects professionally. B & L is currently working with Brighton on a NYSERTA grant (which has been a challenge) Guyon knows they are losing money on that particular project, but they are sticking wit,h it and providing all necessary support. Conducted an incredible job with the Bicycle/Pedestrian Masterplan which exceeded expectations and Guyon is extremely pleased with the outcome. The word "organized" popped up many times. Advice Don't forget to include maintenance and snow removal to the Sidewalk Project costs. Sidewalks can be a volatile issue. Example, Brighton is a Tree City and several trees of 30" or greater needed to be removed for the project: a public meeting was required each time. B & I, again is great with public outreach. Project Leads (l believe all are titled as Landscape Architects) Tom Robinson Nicole Cleary Keith Ewald