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HomeMy WebLinkAbout06202016minutesc EXHIBIT 2017-050 page 1 of 7 Minutes VILLAGE OF CAYUGA HEIGHTS Monday, June 20, 2016 Marcham Hall BOARD OF TRUSTEES 7:00 p.m. MONTHLY MEETING Present: Mayor Woodard; Trustees: Biloski, Marshall, Robinson, Salton, and Supron; Police Chief Steinmetz; Clerk & Treasurer Mangione; Attorney Marcus. Absent: Trustee Friend, Fire Superintendent Tamborelle, and Superintendent of Public Works. Call to Order: Mayor Woodard calls the meeting to order at 7:00 p.m. 1. Approval of Meeting Minutes from March 21, 2016 Resolution #7848 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the March 21, 2016 Board of Trustee Meeting Minutes as presented in Exhibit 2017-005. Motion: Trustee Robinson Second: Trustee Supron Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, and Supron Nays: none Abstentions: Salton Motion carried 2. Agenda Item #2 is omitted and will be represented at July’s Board of Trustees Meeting. 3. Report of Fire Superintendent Tamborelle (Exhibit 2017-022) Fire Superintendent Tamborelle has a work conflict this evening. Trustee Supron asks if the new KME Firetruck has arrived. It has not and a $500 a day penalty is in force. 4. Privilege of the Floor No members of the public are signed in to speak. 5. Access Oversight Committee (AOC) – Wies van Leuken (Exhibit 2017-023) Ms. van Leuken serves as the Village’s representative on the AOC. She was reappointed at the April 4, 2016 Organizational Meeting for another term. The City of Ithaca’s Franchise Agreement requires Village representation on the AOC that oversees local Public Access Television (Channels 13, 15 and 16) and their equipment budget. Every year the AOC must make recommendations to the three participating municipalities (the City and Town of Ithaca, and our Village) and get their approval. The funds have already been collected by TWC. It is the approval of how and for what purpose they will be used that requires municipal approval. Budget Resolution Access Oversight Committee (AOC) Monday, May 31, 2016 AOC Recommendations for 2016/2017 Budget WHEREAS, Section 15.12 of the Franchise Agreement between the City of Ithaca and Time Warner Entertainment- Advance/Newhouse Partnership (TWC) of January 2003 requires the participating municipalities (City of Ithaca, Town of Ithaca, Village of Cayuga Heights) to provide TWC with an annual budget for Public, Educational and Governmental access operations by June 30 of each calendar year, and WHEREAS, the City of Ithaca's Ordinance #2003-17, Par 18-4-G, requires the Access Oversight Committee (AOC) to provide the Participating Municipalities with a recommended annual budget by May 31 of each calendar year, and WHEREAS, $12,500.00 of the 2016 Budget approved in June of 2015 was not expended; NOW, THEREFORE BE IT RESOLVED, that the AOC recommended that the unused funds of the 2016 Budget become part of the 2017 Budget making it the “2016/2017 Budget”, and BE IT FURTHER RESOLVED, that the AOC accepted the attached 2106/2017 Budget in the amount of $50,000.00 at their regular meeting of May 31, 2016, and BE IT FURTHER RESOLVED, that the AOC forwards its recommendations for approval by the Common Council of the City of Ithaca, the Town of Ithaca Board and the Village of Cayuga Heights Board of Trustees, so that they may meet their obligation to provide TWC with an annual budget for Public, Educational and Governmental access operations, which budget is due June 30 of each calendar year. Approved unanimously EXHIBIT 2017-050 page 2 of 7 2016/2017 Budget Upgrade Studio from Standard Definition to Digital High Definition: $50,000.00 Description: The current equipment of the PEGASYS Studio is standard definition (SD), 720x480 pixels, analog equipment that dates from 1989 -1995. Almost none of it can be fixed or replaced any more. This budget includes new equipment that will upgrade the Studio to digital high definition (HD), 1280x720 pixels or higher. The new equipment includes HD Cameras, Camera Remote Controls, Video Switching and Titling Equipment, Monitors, Digital Recording and Media Playback. EQUIPMENT FUND last update 6/4/16 Equipment Expenditures PEG fees * per TWC's Final Report BALANCE Year 2004 $22,768.04 $19,372.15 $3,395.89 2005 $20,144.93 $14,814.73 $5,330.20 2006 $19,616.00 $0.00 $19,616.00 2007 $18,807.00 $19,338.81 ($531.81) 2008 $18,347.25 $11,749.14 $6,598.11 2009 $17,509.95 $21,102.13 ($3,592.18) 2010 $16,593.60 $17,433.96 ($840.36) 2011 $15,088.35 $9,589.92 $5,498.43 2012 $14,032.50 $4,254.78 $9,777.72 2013 $13,977.69 $22,956.23 ($8,978.54) 2014 $13,097.76 $0.00 $13,097.76 2015 $12,492.90 $19,239.29 ($6,746.39) 2016 $11,000.00 $0.00 $11,000.00 Total $213,475.97 $159,851.14 $53,624.83 * PEG Fees = $.15/customer/month collected by Time Warner Cable italics = estimate Resolution #7849 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the Access Oversight Committee’s 2016-2017 Budget Recommendations as presented in Exhibit 2017-023. Motion: Trustee Supron Second: Trustee Robinson Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried 6. Report of the Mayor a. Cayuga Heights Road Bridge: Update (Agenda Exhibits 2017-024 & 2017-025) It is agreed that drivers’ line-of-sight at the stop signs on Tyler Road and the Cayuga Heights Road/Route 13 exit ramp is potentially dangerous. The NYS DOT has already moved the painted stop bars closer to Cayuga Heights Road. They are also proposing a solution, depicted in Exhibit 2017-024, that would add two stop signs. Exhibit 2017- 025 shows morning and afternoon peak vehicle counts traveling through these intersections and over the bridge. Mayor Woodard will be attending an upcoming Ithaca-Tompkins County Transportation Council (ITCTC) Meeting. She intends to discuss the proposed solution and let DOT know that the Cayuga Heights Board of Trustees is not in favor of it. b. Appointments: Agenda Exhibit 2017-026 EXHIBIT 2017-050 page 3 of 7 Linda Woodard appoints herself to the Board of Directors of the Bolton Point Water Commission for the remainder of the official year. Resolution #7850 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Linda Woodard to the Board of Directors of the Bolton Point Water Commission for the remainder of the official year. (4/2017) Motion: Trustee Supron Second: Trustee Robinson Ayes: Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried Linda Woodard appoints herself to the Board of Directors of the Tompkins County Council of Governments (TCCOG) for the remainder of the official year. (4/2017) Resolution #7851 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Linda Woodard to the Board of Directors of the Tompkins County Council of Governments (TCCOG) for the remainder of the official year. (4/2017) Motion: Trustee Robinson Second: Trustee Marshall Ayes: Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried Linda Woodard appoints herself to the Policy Committee of the Ithaca-Tompkins County Transportation Council (ITCTC) for the remainder of the official year. (4/2017) Resolution #7852 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Linda Woodard to the Policy Committee of the Ithaca-Tompkins County Transportation Council (ITCTC) for the remainder of the official year. (4/2017) Motion: Trustee Robinson Second: Trustee Marshall Ayes: Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried Diedre Hay has resigned as a Member on the Planning Board. Resolution #7853 BE IT RESOLVED THAT: The Board of Trustees accepts the resignation of Diedre Hay from the Planning Board. Motion: Trustee Supron Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried Jenny Leijonhufvud is appointed by Mayor Woodard as a member of the Planning Board for the balance of Diedre Hay’s term Elaine Quaroni is appointed by Mayor Woodard as an alternate member of the Planning Board for one official year. Meloney McMurry is appointed by Mayor Woodard as a member of the Zoning Task Force. Resolution #7854 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Meloney McMurry as a member of the Zoning Task Force. EXHIBIT 2017-050 page 4 of 7 Motion: Trustee Supron Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried Alison Shull has resigned as a Member of the Zoning Board of Appeals. Resolution #7855 BE IT RESOLVED THAT: The Board of Trustees accepts the resignation of Alison Shull from the Zoning Board of Appeals. Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried Sue Manning is appointed by Mayor Woodard as a Member of the Zoning Board of Appeals. Resolution #7856 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Sue Manning as a member of the Zoning Board of Appeals for the remainder of Alison Shull’s term. Motion: Trustee Robinson Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried The Alternate’s position on the Zoning Board of Appeals will remain open until a candidate is identified. c. Signage on Pleasant Grove Road: Update A resident on Pleasant Grove Road complains that the speed and volume of traffic is hazardous, especially at the end of his driveway. The Town of Ithaca had wired a “Hidden Drive” sign to a utility pole a number of years ago. Police Chief Steinmetz suggests that yellow triangular caution curve signage be place in the area in addition to properly installed “Hidden Drive” signage. The decision to place signs of this nature rests with the Highway Engineer. Chief Steinmetz recalls statistics presented at a previous Board of Trustees meeting when Pleasant Grove Road was identified as one of the worst for accidents in the County. He explains that of the 21 accidents on that stretch of road over a five year period, some of them were not in the Village but were on Cornell University’s campus. Many of the accidents involved deer so they cannot be attributed to curves, speed, or volume of traffic on the road. d. Kline Road: Update The arbor that infringes on the Village right-of-way must be removed by July 5, 2016 or a Public Works crew will handle its removal. e. Palmer Woods: Update A meeting was held during the previous week that was a positive step toward identifying goals for the restoration of the slope adjacent to the Public Works property. The next step is to hire a landscape architect; details will be discussed in Executive Session. f. Community Corners Update An informal meeting was held after a traffic study had been conducted. Fred Cowett, Chair of the Planning Board met with Holt Architects and Ciaschi, the property owner. The building plan is being redrawn from 3 stories to 2 stories. There are still zoning issues confronting the project’s permitting and parking remains an open question. 7. Report of the Trustees Local Law Codification: General Code Trustee Biloski reports the results of reference checking for General Code returned very positive results. She was cautioned that the process of (re)codification is a lot of work with lots of back and forth. None of the references were for EXHIBIT 2017-050 page 5 of 7 the specific individuals who would be assigned to the Village’s effort. The project is estimated to take eighteen months depending on the availability of Village resources. Law Enforcement Consolidation Study Tompkins County Public Safety Committee is prepared to release an RFP for a study to look at three models proposed for consolidation. It is a Tompkins County and City of Ithaca driven endeavor. An aggressive time table has been set for completion of the Study. At this point in time, the Village is not satisfied with the level of transparency exhibited by the Committee. The Village signed on to the study and expects to be more informed and included in the future. Trustee Biloski and Police Chief Steinmetz have been named to the Committee. 8. Report of the Police Chief (Exhibit 2017-027a, b, c) Trustee Supron asked for clarification of the Mental Hygiene Law. It covers a situation when an individual is felt to be a danger to themselves or to others. 9. Report of Superintendent of Public Works Cross He is unable to attend this evening and has no actionable items to consider. 10. Report of the Treasurer (Exhibit 2017-028a, b) a. It is noted that the publication Cayuga Heights Living has been reprinting articles from the Village’s newsletter and from its website without attribution. The owner and editor of the magazine will be contacted and made aware that if she reprints from the public domain, that it is necessary to correctly attribute this copyrighted material. The Village’s newsletter is set to be distributed in mid-August. If any Trustees or Department Heads intend to write an article, it should be forwarded to Angela no later than July 15th. b. The Standard Work Day and Reporting Resolution for Elected and Appointed Officials (RS 2417-A) is needed again this year Resolution #7857 EXHIBIT 2017-050 page 6 of 7 Motion: Trustee Salton Second: Trustee Supron Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried c. A resolution authorizing the Treasurer to make transfers as necessary in the Budget Journal for Fiscal Year Ending May 31, 2016 is requested. Resolution #7858 BE IT RESOLVED THAT: The Board of Trustees authorizes the Treasurer to make budget transfers as necessary to close Fiscal Year Ending May 31, 2016 including an encumbrance (reserve) for Police Department equipment consisting of long gun suppressors to be purchased with recommendation from the City of Ithaca. Motion: Trustee Salton Second: Trustee Biloski Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried d. Approval of expenditures listed on Abstract #1 of Fiscal Year Ending May 31, 2017. Resolution #7859 BE IT RESOLVED THAT: Abstract #1 for FYE2017 consisting of TA vouchers 1 - 5 in the amount of $15,989.50 and Consolidated Fund vouchers 1 - 59 in the amount of $250,411.08 is approved and the Treasurer is instructed to make payments thereon. Motion: Trustee Supron Second: Trustee Robinson Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried e. Fire Chief George Tamborelle and Asst. Chief Joe Price are attending a series of Code Enforcement classes. In order to attend these classes, they are required to take time off from their regular employment. The Board discusses authorization of reimbursement to them for lost income at the rate paid to the Village’s Fire Inspector. This will only partially replace their lost income. Resolution #7860 BE IT RESOLVED THAT: The Board of Trustees authorizes the Treasurer to reimburse Fire Chief George Tamborelle and Asst. Chief Joe Price for lost time from regular employment at the rate paid to the Village’s Fire Inspector of $15.30 per hour. Motion: Trustee Supron Second: Trustee Salton Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried 11. Report of the Attorney Attorney Marcus has no additional topics to discuss. 12. Executive Session Resolution #7861 WHEREAS: The NYS Open Meeting Law §105 prescribes matters for which a public body may conduct an executive session; and, WHEREAS: Upon a majority vote of its total membership, taken in an open meeting pursuant to a motion identifying the general area or areas of the subject or subjects to be considered; and, WHEREAS: The conduct of this executive session is for these enumerated purposes only, provided, however, that no action by formal vote shall be taken to appropriate public moneys: EXHIBIT 2017-050 page 7 of 7 THEREFORE, BE IT RESOLVED THAT: An Executive Session of the Village of Cayuga Heights Board of Trustees is conducted for the purposes of subsections (e) collective negotiations pursuant to article fourteen of the civil service law and (f) the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation. Motion: Trustee Supron Second: Trustee Salton Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried Resolution #7862 THEREFORE, BE IT RESOLVED THAT: An Executive Session of the Village of Cayuga Heights Board of Trustees is adjourned and the meeting resumes open session. Motion: Trustee Supron Second: Trustee Robinson Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried Resolution #7863 THEREFORE, BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes Police Chief Steinmetz to shift the temporary part-time position created for Michael St. Angelo to a permanent part-time position. Motion: Trustee Supron Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried Resolution #7864 THEREFORE, BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes the encumbrance of $6,000.00 for the services of a landscape architect to propose a design to stabilize the slope of Palmer Woods adjacent to the Village’s facility at 123 Sheldon Road. Motion: Trustee Supron Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried Resolution #7865 THEREFORE, BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes Mayor Woodard to sign the contract as presented with Teamsters Local 317. Motion: Trustee Salton Second: Trustee Robinson Ayes: Mayor Woodard; Trustees Biloski, Marshall, Robinson, Salton, and Supron Nays and Abstentions: none Motion carried 13. Adjournment Mayor Woodard adjourns the meeting at 10:04 p.m.