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HomeMy WebLinkAboutAgenda 6-20-2016.pdf 1 Exhibit No. 1. Approval of Meeting Minutes: March 21, 2016 2017-005 2. Approval of Annual Organizational Meeting Minutes: April 4, 2016 2017-006 3. Report of Fire Superintendent Tamborelle – Submitted Report* 2017-022 4. Privilege of the Floor – 30 minutes - SIGN-UP at 6:45 p.m. unrevised Website – Privilege of the Floor Guidelines 5. Access Oversight Committee – Wies von Leuken 2017-023 6. Report of the Mayor a. Cayuga Heights Road - Bridge Update Route 13 Sketch 2017-024 AM PM Volumes 2017-025 b. Appointments 2017-026 c. Signage on Pleasant Grove Road d. Kline Road e. Palmer Woods Update f. Community Corners Update 7. Report of the Trustees General Code Codification Proposal 8. Report of Police Chief Steinmetz - Submitted reports * 2017-027 a, b, c 9. Report of Superintendent of Public Works Cross 10. Report of Clerk & Treasurer - Submitted reports * 2017-028 a,b Reimbursement for Lost Income Request 2017-029 11. Report of Attorney 12. Executive Session 2017-030 13. Adjournment * All Exhibits and Reports can be found at http://www.Cayuga-Heights.ny.us Agenda, unless otherwise noted * All Exhibits and Reports are located on http://www.Cayuga-Heights.ny.us/Minutes Package unless otherwise noted Village of Cayuga Heights Board of Trustees Monthly Board Meeting Marcham Hall June 20, 2016, 7:00 p.m. AGENDA 2 EXHIBIT 2017-005 page 1 of 4 Minutes VILLAGE OF CAYUGA HEIGHTS Monday March 21, 2016 Marcham Hall BOARD OF TRUSTEES MONTHLY MEETING 7:00 p.m. Present: Mayor Supron; Trustees: Biloski, Friend, Marshall, Robinson, and Woodard; Fire Superintendent Tamborelle; Police Chief Steinmetz; Clerk & Treasurer Mangione; Attorney Marcus Not in attendance: Trustee Salton Call to Order: Mayor Supron calls the meeting to order at 7:05 p.m. 1. Approval of Board of Trustee Meeting Minutes: February 16, 2016 Resolution #7755 BE IT RESOLVED THAT: Minutes of the February, 2016 Village of Cayuga Heights Board of Trustees Meeting are approved as written in Exhibit FYE2016-105. Motion: Trustee Woodard Second: Trustee Friend Discussion: none Ayes: Trustees Biloski, Friend, Marshall, Robinson, and Woodard Nay & Abstentions: none Motion carried 2. Approval of Special Board of Trustee Meeting Minutes: March 9, 2016 Resolution #7756 BE IT RESOLVED THAT: Minutes of the March 9, 2016 Village of Cayuga Heights Board of Trustees Special Meeting are approved as written in Exhibit FYE2016-106. Motion: Trustee Robinson Second: Trustee Friend Discussion: none Ayes: Trustees Biloski, Friend, Marshall, Robinson, and Woodard Nay & Abstentions: none Motion carried Mayor Supron emailed the results of the Special Meeting to Tompkins County Administrator, Joe Marianne, indicating the Village’s support of Tompkins County as Lead Local Government in the pursuit and application for funding for the Tompkins County Law Enforcement Shared Service Initiative. 3. Report of Fire Superintendent Tamborelle (Exhibit 2016-107) There are no questions on the Superintendent’s submitted report. The following information is shared: Engine 231 will be out of service for a few weeks for repair work. E-One out of Texas has agreed to complete the repair under warranty if the Village covers the cost of shipping the part. The Department of Public Works has started the fire station front pad replacement. The Fire Department Banquet is scheduled for April 16th. Movie Night at the Fire Station will be held again this year. Tuesday night presents fewer conflicts for department personnel. Superintendent Tamborelle requests waiver of the Special Events application fee. Resolution #7757 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approve the Village of Cayuga Heights Fire Department Movie Night to be held weekly from June through the second week of August; and, IT IS FURTHER RESOLVED THAT: the Special Events permit and application fee are waived for this activity. Motion: Trustee Woodard Second: Trustee Friend Discussion: none Ayes: Trustees Biloski, Friend, Marshall, Robinson, and Woodard Nay & Abstentions: none Motion carried Several members of the department will be attending the Fire Department Instructors Conference (FDIC) in Indianapolis. There will be senior members in town to provide coverage. Food costs were significant this past month due to recruit and training sessions. Superintendent Tamborelle expresses his full support for the Emergency Plan to be discussed later in the meeting. 3 EXHIBIT 2017-005 page 2 of 4 4. Privilege of the Floor (PoF) Longtime Village resident Paul Bensadoun requests that past water and sewer penalties be credited to his account. Mayor Supron references an ongoing effort by Bolton Point Commissioners to develop the most equitable billing model possible. 5. Annual Organization Meeting of the Village Resolution #7758 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees schedules the Organizational Meeting for Official Year 2017 to be held on April 4, 2016 at 7:00 p.m. at Marcham Hall. Motion: Trustee Marshall Second: Trustee Biloski Discussion: none Ayes: Trustees Biloski, Friend, Marshall, Robinson, and Woodard Nay & Abstentions: none Motion carried 6. April Monthly Meeting of the Village of Cayuga Heights Board of Trustees Resolution #7759 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees schedules the April Monthly Meeting to be held on April 11, 2016 at 7:00 p.m. at Marcham Hall. Motion: Trustee Biloski Second: Trustee Robinson Discussion: none Ayes: Trustees Biloski, Friend, Marshall, Robinson, and Woodard Nay & Abstentions: none Motion carried 7. Public Hearing on the Proposed Budget for Fiscal Year June 1, 2016 through May 31, 2017 Resolution #7760 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees schedules a Public Hearing on the Proposed Budget for Fiscal Year June 1, 2016 through May 31, 2017 to be held on April 4, 2016 at 7:00 p.m. at Marcham Hall. Motion: Trustee Robinson Second: Trustee Friend Discussion: none Ayes: Trustees Biloski, Friend, Marshall, Robinson, and Woodard Nay & Abstentions: none Motion carried 8. Public Hearing on Proposed Local Law 2016-b: Tax Cap Override Resolution #7761 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees schedules a Public Hearing on Proposed Local Law 2016-b; Tax Cap Override to be held on April 4, 2016 at 7:00 p.m. at Marcham Hall. Motion: Trustee Woodard Second: Trustee Biloski Discussion: none Ayes: Trustees Biloski, Friend, Marshall, Robinson, and Woodard Nay & Abstentions: none Motion carried 9. Report of the Mayor a. Deer Management: Update and Planning White Buffalo has completed most of its contractual work for the season. The complete report will be available on the Village’s website. b. Planning Board: Updates Sean Cunningham has submitted his resignation, effective immediately, from the Planning Board. His term is scheduled to end at the Organizational Meeting in April. Due to matters to be addressed during the remainder of March, his seat is to be filled without delay. 4 EXHIBIT 2017-005 page 3 of 4 Resolution #7762 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees accepts the resignation of Sean Cunningham from the Planning Board Motion: Trustee Robinson Second: Trustee Biloski Discussion: none Ayes: Trustees Biloski, Friend, Marshall, Robinson, and Woodard Nay & Abstentions: none Motion carried Mayor Supron comments that Mr. Cunningham has served on the Planning Board almost since its inception, first as an Alternate and then as a full Member of the Board. Appointment of Melonie McMurry to fill the vacant seat on the Planning Board for the remainder of Sean Cunningham’s term (4/2016) is made by Mayor Supron. Resolution #7763 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves the appointment of Melonie McMurry to fill the vacant seat on the Planning Board for the remainder of Sean Cunningham’s term (4/2016). Motion: Trustee Friend Second: Trustee Robinson Discussion: none Ayes: Trustees Biloski, Friend, Marshall, Robinson, and Woodard Nay & Abstentions: none Motion carried Mayor Supron appoints Jenny Leijonhufvud to the position of Alternate on the Planning Board. Resolution #7764 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves the appointment of Jenny Leijonhufvud to fill to the position of Alternate on the Planning Board. Motion: Trustee Robinson Second: Trustee Biloski Discussion: none Ayes: Trustees Biloski, Friend, Marshall, Robinson, and Woodard Nay & Abstentions: none Motion carried c. (Re)codification of Local Laws A proposal was requested and received from General Code to codify the Village’s Local Laws. An internal effort was made in approximately 2010; it is not a true codification. Other municipalities have used the services of General Code. Success of the project could depend on the experience of the assigned team members. Prior to a contractual commitment, resumes and references will be reviewed. Police Chief Steinmetz speaking on behalf of the Police Department states that codification would be appreciated by the Officers. 10. Report of the Trustees a. The Emergency Plan Trustee Biloski presents the completed plan following a recap of the process that was followed by the committee. Resolution #7765 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves the Village of Cayuga Heights Emergency Plan as presented with the discussed revisions. Motion: Trustee Biloski Second: Trustee Friend Discussion: Trustee Robinson mentions a few editorial corrections. Attorney Marcus confirms that no public hearing is necessary. Ayes: Trustees Biloski, Friend, Marshall, Robinson, and Woodard Nay & Abstentions: none Motion carried 5 EXHIBIT 2017-005 page 4 of 4 b. Retention of an Attorney/Legal Firm to advise on matters of Labor and Personnel Management A proposal has been received from Coughlin & Gerhart LLP. Miller Mayer LLP will forward their proposal next week. The Village’s contract with the Teamsters expires as of May 31, 2016 making a determination regarding representation essential. c. Safe Routes to School/Walkability Committee as part of Transportation Alternatives Program (TAP) Trustee Friend and Melanie McMurray will be attending a meeting of the Lakeview Cemetery Board. Laws regarding prohibition of cemeteries and municipalities entering into mutually beneficial agreements have been relaxed. It is possible that in exchange for maintenance services a cemetery would be willing to be open for use as a walking route. Funding through the TAP program may be available later in the year. d. Pleasant Grove Road Speed and Safety Issues A letter has been received from a resident on Pleasant Grove Road concerned about speeding which takes place along the road combined with short sight distance. Speed control devices are an option. 11. Report of Police Chief Steinmetz – submitted reports Two full-time officers are on disability; an effort to fill all week-end shifts with part-time officers is ongoing. 12. Report of Superintendent of Public Works Revision to the GHD Contract to perform WWTP Valuation: In order to maintain an appropriate level of insurance coverage the replacement value of the WWTP physical plant is necessary. GHD’s initial effort generated a lump sum total for the entire plant using current engineering data for primary, secondary and tertiary treatment. The Village’s insurer requires the valuation by structure. Extra effort was need by GHD to reconfigure the valuation from engineering processes to physical building structures. This and work on other projects as outlined on the Agenda obliges an additional $4,230 for completion. Resolution #7766 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves addition of $4,230 to its contract with GHD to be expended from the Sewer Plant Fund (G) Contractual account. Motion: Trustee Woodard Second: Trustee Biloski Discussion: Ayes: Trustees Biloski, Friend, Marshall, Robinson, and Woodard Nay & Abstentions: none Motion carried 13. Report of the Treasurer Resolution #7767 BE IT RESOLVED THAT: Abstract #10 for FYE2016 consisting of TA vouchers 84 - 97 in the amount of $18,367.75 and Consolidated Fund vouchers 709 – 806 in the amount of $181,118.95 is approved and the Treasurer is instructed to make payments thereon. Motion: Trustee Robinson Second: Trustee Woodard Discussion: Ayes: Trustees Biloski, Friend, Marshall, Robinson, and Woodard Nay & Abstentions: none Motion carried The Village website includes a Community Calendar. The Board is comfortable with inclusion of occasional community based events on this calendar. An increase in spam emails has been noted by all members of the staff. Options to improve the email server’s security are reviewed. Action on this item is tabled until additional information can be gathered. Mayor Supron adjourns the meeting at 9:50 p.m. 6 EXHIBIT 2017- 022 pg. 1 of 1 June 13, 2016 Honorable Linda Woodard Board of Trustees Village of Cayuga Heights Monthly Report May 2016 May was a busy month with a total of 54 runs. There were 21 calls in the Village of Cayuga Heights, 27 calls in the Town of Ithaca and 6 mutual aid requests. We had 32 EMS responses and 22 fire calls. It was another fairly steady month with many routine calls. The upswing in calls to in the Town of Ithaca can be attributed to a person who is falling regularly at a one location in the middle of the night. Crews are responding frequently to the address and luckily we are just providing assistance back to bed for the patient. We are working with the family to try to find a solution that works best for the family and the department. In May we placed a fair amount of focus on the probationary checklists for the spring recruits. We found that with our spring classes the new members are not focused on the sign offs because the deadline for completion is not until October because of the summer break. This class we set a deadline for all first sign off to be done by June 1st. This worked very well. All the recruits finished first sign offs and many of them are almost done with second sign offs. We will carry this practice through to the fall class this year as it worked very well to keep people focused on the process. Early in May we did EMS training on rapid assessments at onset of care. We also did an SCBA confidence training to ensure that everyone was comfortable with their skills leading up to a live burn training held all day on Saturday May 14th. This training was very well attended and allowed several of our members to get the final skills sign offs for their interior checklist. In preparation for E203 to be traded in we had all of the equipment that is not being sold with the truck taken out. We are planning an inspection trip to KME in late June. The contract for the truck states that it was supposed to be completed on June 15th and if not delivered by that date there is a $500 per day penalty. We will be addressing this issue with them prior to the inspection trip. We have been getting much of the loose equipment that we ordered for the truck. We did find out that the thermal imaging camera we put in the specification is no longer made and we are getting the next model up at the same price. We are looking forward to getting the new truck in the station. We have been trying to not use the old E203. As of this report all of the air-handling units at the station have been replaced. We are getting ready for the second phase of the project which will replace all of the thermostats to better control the entire system. The system is set up so that we have to shut the air conditioners down at the breaker in the winter and the circulating pumps in the summer. With the new thermostats and some changes in the wiring we should not have to do that any longer and the system should work more efficiently. Graduation weekend went very well. The graduate’s dinner was fantastic and all the families were very appreciative to not have to worry about getting everyone fed. It was very nice to meet all the parents of our graduating members and all were very impressed with the level of dedication it takes to be a member of this department. The fire company covered the cost of the dinner which was also much appreciated. We are looking forward to an active summer. Movies at the Fire Station are set to start up on June 28th. We have spoken to a local food truck, Dos Amigos and they are fairly certain that Tuesdays will work for them and they will be our dinner provider through the summer. We have not picked the movie lineup yet but everyone at the station is excited and I have been approached by many members of our community asking if we will be doing movies again. We hope that this summer is even more successful than last. Sincerely, George Tamborelle Fire Chief/Fire Superintendent 7 EXHIBIT 2017- 023 pg. 1 of 3 TO Acting Mayor Linda Woodard and Village Trustees Village of Cayuga Heights 836 Hanshaw Road, Ithaca, NY 14850 by Email FROM: Wies van Leuken, Village of Cayuga Heights Representative Cable Access Oversight Committee (AOC) 1105 Highland Road, Ithaca, NY 14850, <pmv4@cornell.edu>, 257-3156 DATE June 8, 2016 RE: 2016/17 PEGASYS Budget Recommendations from Access Oversight Committee (AOC) Attached to this letter, please find the Resolution of the Access Oversight Committee of May 31, 2016 with recommendations for the 2016/2017 Budget for Public, Educational and Governmental Access operations ("PEGASYS" or “PEG” operations). Also attached to this Email is a statement of annual PEG Fee collections and expenditures to show the estimated balance we have available for this Budget. As you know, the City of Ithaca's Franchise Agreement with Time Warner Cable (TWC) requires that the three participating municipalities (The City of Ithaca, the Town of Ithaca and the Village of Cayuga Heights) (“The Municipalities") approve a budget for equipment and facilities every year by June 30th while the Agreement is in effect. This Budget is funded with the PEG Fees ($ 0.15/subscriber/month) that are charged to TWC Subscribers in the Municipalities. These Fees go directly from the Subscriber to TWC where they stay until the approved purchases are made. The AOC drafts a budget for these purchases and submits it to the Municipalities for review and approval. This allows subscribers, through their elected representatives, a say in what happens to their PEG Fees. Municipal approvals are entered into the minutes of the AOC’s July meeting and submitted to TWC by the respective AOC representatives. The Budget before you addresses the current equipment needs of Community, Government and Educational Access. It includes the unused balances from previous years and in particular the full amount of the 2016 placeholder budget that was approved in June of last year. If approved, it will fund the complete upgrade of the current studio from analog to digital high definition. Every year the AOC requests proposals from local educational institutions for equipment they need to show their programming on the educational channel. The same is done for governmental entities that use the government channel to cablecast their meetings and events. No proposals were brought before the AOC from Educational or Governmental entities. Please let me know if you need further information. The Village's resolution is due at the AOC no later than June 30, 2015. It can be Emailed to me at <pmv4@cornell.edu>. I will attend the Village Board Meeting of June 20, 2016 to answer questions and hear comments. Attachments (2) Cc. Access Oversight Committee; Joan Mangione, Village Clerk; Angela Podufalski, Deputy Village Clerk 8 EXHIBIT 2017- 023 pg. 2 of 3 Resolution Access Oversight Committee (AOC) Monday, May 31, 2016 AOC Recommendations for 2016/2017 Budget WHEREAS, Section 15.12 of the Franchise Agreement between the City of Ithaca and Time Warner Entertainment-Advance/Newhouse Partnership (TWC) of January 2003 requires the participating municipalities (City of Ithaca, Town of Ithaca, V illage of Cayuga Heights) to provide TWC with an annual budget for Public, Educational and Governmental access operations by June 30 of each calendar year, and WHEREAS, the City of Ithaca's Ordinance #2003-17, Par 18-4-G, requires the Access Oversight Committee (AOC) to provide the Participating Municipalities with a recommended annual budget by May 31 of each calendar year, and WHEREAS, $12,500.00 of the 2016 Budget approved in June of 2015 was not expended ; NOW, THEREFORE BE IT RESOLVED, that the AOC recommended that the unused funds of the 2016 Budget become part of the 2017 Budget making it the “2016/2017 Budget”, and BE IT FURTHER RESOLVED, that the AOC accepted the attached 2106/2017 Budget in the amount of $50,000.00 at their regular meeting of May 31, 2016, and BE IT FURTHER RESOLVED, that the AOC forwards its recommendations for approval by the Common Council of the City of Ithaca, the Town of Ithaca Board and the Village of Cayuga Heights Board of Trustees, so that they may meet their obligation to provide TWC with an annual budget for Public, Educational and Governmental access operations, which budget is due June 30 of each calendar year. Approved unanimously 2016/2017 Budget Upgrade Studio from Standard Definition to Digital High Definition $50,000.00 Description: The current equipment of the PEGASYS Studio is standard definition (SD), 720x480 pixels, analog equipment that dates from 1989 -1995. Almost none of it can be fixed or replaced any more. This budget includes new equipment that will upgrade the Studio to digital high definition (HD), 1280x720 pixels or higher. The new equipment includes HD Cameras, Camera Remote Controls, Video Switching and Titling Equipment, Monitors, Digital Recording and Media Playback. 9 EXHIBIT 2017- 023 pg. 3 of 3 EQUIPMENT FUND last update 6/4/16 Equipment Expenditures BALANCE PEG fees * per TWC's Final Report Year 2004 $22,768.04 $19,372.15 $3,395.89 2005 $20,144.93 $14,814.73 $5,330.20 2006 $19,616.00 $0.00 $19,616.00 2007 $18,807.00 $19,338.81 ($531.81) 2008 $18,347.25 $11,749.14 $6,598.11 2009 $17,509.95 $21,102.13 ($3,592.18) 2010 $16,593.60 $17,433.96 ($840.36) 2011 $15,088.35 $9,589.92 $5,498.43 2012 $14,032.50 $4,254.78 $9,777.72 2013 $13,977.69 $22,956.23 ($8,978.54) 2014 $13,097.76 $0.00 $13,097.76 2015 $12,492.90 $19,239.29 ($6,746.39) 2016 $11,000.00 $0.00 $11,000.00 Total $213,475.97 $159,851.14 $53,624.83 * PEG Fees = $.15/customer/month collected by Time Warner Cable italics = estimate 10 EXHIBIT 2017- 024 pg. 1 of 1 11 EXHIBIT 2017- 025 pg. 1 of 2 12 EXHIBIT 2017- 025 pg. 2 of 2 13 EXHIBIT 2017-026 page 1 of 1 b. Appointments: Linda Woodard is appointed to the Board of Directors of the Bolton Point Water Commission for the remainder of the official year. BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Linda Woodard to the Board of Directors of the Bolton Point Water Commission for the remainder of the official year. (4/2017) Linda Woodard is appointed to the Board of Directors of the Tompkins County Council of Governments (TCCOG) for the remainder of the official year. BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Linda Woodard to the Board of Directors of the Tompkins County Council of Governments (TCCOG) for the remainder of the official year. (4/2017) Linda Woodard is appointed to the Policy Committee of the Ithaca-Tompkins County Transportation Council (ITCTC) for the remainder of the official year. BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Linda Woodard to the Policy Committee of the Ithaca-Tompkins County Transportation Council (ITCTC) for the remainder of the official year. (4/2017) Diedre Hay has resigned as a Member on the Planning Board. BE IT RESOLVED THAT: The Board of Trustees accepts the resignation of Diedre Hay from the Planning Board. Jenny Leijonhufvud is appointed as a member of the Planning Board for five official years. BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Jenny Leijonhufvud as a Member on the Planning Board for five official years. (4/2021) Elaine Quaroni is appointed as an alternate member of the Planning Board for one official year. BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Elaine Quaroni as an Alternate Member on the Planning Board for one official year. (4/2017) Meloney McMurry is appointed as a member of the Zoning Task Force. BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Meloney McMurry as a member of the Zoning Task Force. Alison Shull has resigned as a Member of the Zoning Board of Appeals. BE IT RESOLVED THAT: The Board of Trustees accepts the resignation of Alison Shull from the Zoning Board of Appeals. Her acceptance not confirmed. Sue Manning is appointed as a Member of the Zoning Board of Appeals. BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Sue Manning as a member of the Zoning Board of Appeals for five official years. (4/2017) The alternate position will remain open until a candidate is named. 14 EXHIBIT 2017-027 page 1 of 4 June 10, 2016 To: The Honorable Mayor Woodard Members of the Board of Trustees Village of Cayuga Heights Re: Report of the Police Department for May, 2016 In the month of May the police department received 385 calls for service. In addition to these calls 77 uniform traffic tickets were issued and 5 parking violations were cited. A breakdown of the calls for service is as follows: There were no Felony complaints reported. 4 penal law misdemeanor offenses were handled including 1 for Larceny, 2 for Fraud and 1 for Menacing. In the Larceny complaint the resident stated that her lawn mower had been taken from her property during the daytime hours. A suspect has been described however has not been identified. The Fraud complaint consisted of a resident stating that their credit card had been used by an unknown subject to make an online purchase. The resident has been reimbursed for the purchase and is taking steps to secure his accounts in the future. In the second complaint of fraud the complainant reports that his pedigree information has been used at least one time by an unknown subject to apply for a loan, in which the funds had already been dispersed. The loan company has been in contact with the complainant and the investigation is ongoing. Charges of Menacing 2nd were filed after investigation of a domestic dispute. Officers responded to a report of a family member in possession of weapons that were causing them to be in fear for their safety. The items were seized and the subject was transported to a local hospital where the charges were served. 3 vehicle and traffic stops led to 3 misdemeanor charges including: 3-Aggravated Unlicensed Operation of a MV 3rd. 5 Penal Law Violations were reported, 2 for Harassment and 3 for Drugs. The first harassment complaint began as a student stating that her ex-boyfriend was sending her harassing text messages and tweets to her cell phone. Upon investigation the officer determined that the messages did not constitute harassment, however advised the student that they should pass this on to the university police. The student was also advised to contact CHPD if more specific messages were sent. The second call for harassment came from the same student as her iPhone and email accounts had been hacked. There is a suspect in this case and Cornell University Police are continuing with the investigation. After investigation of 3 vehicle and traffic stops officers found subjects in the vehicles to be in possession of marijuana and charges were filed. All 3 subjects were arrested for unlawful possession of marijuana. 1 ABC Law incident was handled. During a vehicle and traffic stop 2 subjects under the age of 21 were found in possession of alcohol. The two subjects were both issued appearance tickets for the ABC law violation. 10 Local Law violations were received, 6 for Noise, 1 for Soliciting, 1 for Firearms, and 2 for Dog Control. After investigation of the 6 Noise complaints only 1 was determined by officers to be a violation of the Village’s local law. After responding to the residence, officers did not consider the level of noise to be unreasonable. The complaint in which a violation was observed prompted officers to submit a referral to Cornell Fraternity Affairs. In the soliciting complaint two subjects were found to be canvassing the village distributing religious information. As this type of canvassing is not a violation of the Village’s local law the subjects were encouraged to respond to the police department to register their information and free to continue. A firearms complaint was reported in which a subject was found to be in possession of a fire arm and was discharging it on his property. The officer advised the subject and his family of the dangers and the laws concerning the discharge of a firearm within the village. A citation was issued for the Local Law, Unlawful Discharge of a firearm. Two dog complaints were handled, 1 for a barking dog 15 EXHIBIT 2017-027 page 2 of 4 and the other for 2 dogs on the loose. The owners were contacted in both incidents and were notified of the village’s dog control ordinances and that the next step entails citations being issued. 1 Subject was taken into custody under the Mental Hygiene Law. After investigation of the above referenced domestic dispute, officers arrested the suspect under the MHY 941 Law and they were transported to a local hospital. 2 Warrant arrests were made. CHPD officers came into contact with subjects which showed active bench warrants out of other agencies. The other agencies were notified and the suspects were turned over to the respective police department. There were 2 Motor vehicle accidents investigated, none of which involved deer. There were no other deer incidents reported. In summary, 11 persons were arrested and the following 11 charges were filed: 1- Menacing 2nd, 3-Aggravated Unlicensed Operation of a MV 3rd, 2- Unlawful Possession of Alcohol by a Person Under the age of 21, 3- Unlawful Possession of Marijuana, 1-Mental Hygiene Law/9.41 and 2- Police Officer Execute Bench Warrant, and 1- LL Carrying a Loaded/Discharging a Firearm. Over the course of this month police department members took part in the following trainings and events: On May 14th Chief Steinmetz, Officer Pete Hughes, Officer Dan Tier provided traffic control for the annual Cayuga Heights Elementary School PTO 5K Run. The full time officers worked a total of 6 of overtime and the part time officers worked a total of 493.5 hours. Sincerely, Chief James Steinmetz CAYUGA HEIGHTS POLICE DEPARTMENT May 2016 Total Traffic Citation Report, by Violation Violation Description Totals_ 7D LL#1-96 OVERNIGHT PARKING 5 Report Totals 5 16 EXHIBIT 2017-027 page 3 of 4 CAYUGA HEIGHTS POLICE DEPARTMENT Uniform TRAF Tickets 5/1/16 to 5/31/16 Date Offense Mph/Mph Zone Location 5/1/16 1110a Disobeyed Traffic Control Device Cayuga Heights Rd 5/1/16 1110a Disobeyed Traffic Control Device Cayuga Heights Rd 5/1/16 306b Uninspected Motor Vehicle No Sticker Pleasant Grove Rd 5/1/16 5111a Aggravated Unlic Op 3rd (Misd) Pleasant Grove Rd 5/2/16 1110a Disobeyed Traffic Control Device Hanshaw Rd 5/2/16 3191u Operating Without Insurance Hanshaw Rd 5/2/16 1110a Disobeyed Traffic Control Device Cayuga Heights Rd 5/5/16 4021 No Distinctive Plate/Insecure/Dirty Triphammer Rd 5/5/16 3191u Operating Without Insurance Triphammer Rd 5/5/16 1180d Speed In Zone Cayuga Heights Rd 5/5/16 1110a Disobeyed Traffic Control Device Cayuga Heights Rd 5/5/16 1110a Disobeyed Traffic Control Device Cayuga Heights Rd 5/6/16 1110a Disobeyed Traffic Control Device Hanshaw Rd 5/7/16 1180d Speed In Zone Triphammer Rd 5/7/16 1225d Oper Mv While Using Portable Elec Dev Hanshaw Rd 5/7/16 4011a Unregistered Motor Vehicle Hanshaw Rd 5/7/16 306b Uninspected Motor Vehicle Hanshaw Rd 5/7/16 3191u Operating Without Insurance Hanshaw Rd 5/7/16 4031 No/More Than One Sticker Hanshaw Rd 5/8/16 1110a Disobeyed Traffic Control Device Triphammer Rd 5/8/16 1180d Speed In Zone Triphammer Rd 5/9/16 1110a Disobeyed Traffic Control Device Cayuga Heights Rd 5/9/16 306b Uninspected Motor Vehicle Cayuga Heights Rd 5/9/16 1110a Disobeyed Traffic Control Device Triphammer Rd 5/9/16 1110a Disobeyed Traffic Control Device Pleasant Grove Rd 5/9/16 1110a Disobeyed Traffic Control Device Cayuga Heights Rd 5/10/16 3752a1 No/Inadequate Lights Hanshaw Rd 5/10/16 1110a Disobeyed Traffic Control Device Triphammer Rd 5/12/16 1180d Speed In Zone N Triphammer Rd 5/12/16 5111a Aggravated Unlic Op 3rd (Misd) N Triphammer Rd 5/12/16 1180d Speed In Zone Triphammer Rd 5/12/16 1180d Speed In Zone Triphammer Rd 5/13/16 1180b Speed Over 55 Zone St Rt 13 5/15/16 1110a Disobeyed Traffic Control Device Cayuga Heights Rd 5/15/16 1110a Disobeyed Traffic Control Device Cayuga Heights Rd 5/15/16 1110a Disobeyed Traffic Control Device Triphammer Rd 5/15/16 1110a Disobeyed Traffic Control Device Triphammer Rd 5/15/16 3191u Operating Without Insurance Hanshaw Rd 5/15/16 3752a4 No/Inadequate Plate Lamps Hanshaw Rd 5/15/16 4031 No/More Than One Sticker N Triphammer Rd 5/15/16 4011a Unregistered Motor Vehicle N Triphammer Rd 5/15/16 306b Uninspected Motor Vehicle N Triphammer Rd 5/15/16 4024 Improper Plates N Triphammer Rd 5/15/16 3752a3 No/Insufficient Tail Lamps N Triphammer Rd 5/15/16 37535a Prohibited Use/Stud Tires Hanshaw Rd 5/16/16 3752a No Headlamps/Inclement The Parkway 5/16/16 306b Uninspected Motor Vehicle The Parkway 5/17/16 37531 Inadequate/No Muffler Hanshaw Rd 5/17/16 5111a Aggravated Unlic Op 3rd (Misd) Hanshaw Rd 5/17/16 1110a Disobeyed Traffic Control Device Triphammer Rd 5/18/16 1110a Disobeyed Traffic Control Device Triphammer Rd 5/18/16 3191u Operating Without Insurance Triphammer Rd 5/19/16 1110a Disobeyed Traffic Control Device Cayuga Heights Rd 5/20/16 1110a Disobeyed Traffic Control Device Triphammer Rd 17 EXHIBIT 2017-027 page 4 of 4 CAYUGA HEIGHTS POLICE DEPARTMENT Uniform TRAF Tickets 5/1/16 to 5/31/16 Date Offense Mph/Mph Zone Location 5/21/16 1110a Disobeyed Traffic Control Device Triphammer Rd 5/21/16 1110a Disobeyed Traffic Control Device Triphammer Rd 5/23/16 1110a Disobeyed Traffic Control Device Hanshaw Rd 5/24/16 1110a Disobeyed Traffic Control Device Cayuga Heights Rd 5/24/16 1110a Disobeyed Traffic Control Device Cayuga Heights Rd 5/24/16 3752a4 No/Inadequate Plate Lamps Hanshaw Rd 5/25/16 1110a Disobeyed Traffic Control Device Hanshaw Rd 5/25/16 1180d Speed In Zone Triphammer Rd 5/25/16 3191u Operating Without Insurance Triphammer Rd 5/26/16 1180d Speed In Zone N Triphammer Rd 5/26/16 1225d Oper Mv While Using Portable Elec Dev Pleasant Grove Rd 5/26/16 1229c3 No Seat Belt North Triphammer Rd 5/27/16 1180b Speed Over 55 Zone St Rt 13 5/27/16 1110a Disobeyed Traffic Control Device Cayuga Heights Rd 5/27/16 306b Uninspected Motor Vehicle 1/2016 Cayuga Heights Rd 5/29/16 3752a4 No/Inadequate Plate Lamps Highgate Rd 5/29/16 5092 Operating Out Of Class Highgate Rd 5/30/16 4101 Unregistered Motorcycle Pleasant Grove Rd 5/30/16 3752a1 No/Inadequate Lights E Upland Rd 5/30/16 1110a Disobeyed Traffic Control Device Pleasant Grove Rd 5/30/16 1110a Disobeyed Traffic Control Device Triphammer Rd 5/31/16 1110a Disobeyed Traffic Control Device Cayuga Heights Rd 5/31/16 3752a1 No/Inadequate Lights Pleasant Grove Rd 18 EXHIBIT 2017-028a page 1 of 2 VILLAGE OF CAYUGA HEIGHTS CLERK & TREASURER’S REPORT JUNE 20, 2016 1. Communication: A digital newsletter (eNewsBlast) is prepared and circulated every other Friday. Interested residents have been registering for it through the website and by signing up in the office. Circulation is up to 328. A newsletter to be mailed to all residences will be ready for distribution by mid-August. NOTE: Reminder to Department Heads – submit your article by July 15. 2. Reporting: The Annual Update Document (AUD) is due on or before July 31, 2016. Standard Work Day and Reporting Resolution for Elected and Appointed Officials 3. Budget: Budget revisions for Fiscal Year Ending 2016 are as follows: To be provided as soon as complete. 4. Debt: Water System Improvement Serial Bond #1 for principal debt of $90,000 was paid from the Water Fund Interest of $10,575 for FYE2016 on the Water System Improvement Serial Bond was paid. The Administrative Fee of $1,387 on the outstanding principal of $555,000 for Phosphorus Removal at the WWTP is due on 7/15/2016. Interest only payments on the two Fire Station Bonds of $9,000 were paid on May 15 and June 15, 2016 respectively. The BAN on the new Fire Truck for $293,117 will be due on July 20, 2016. The Finance Committee should meet to discuss options for paying down the debt and refinancing. 5. Insurance: All insurance applications for the Village’s policies were submitted and policies are written and in effect for the new fiscal year. 6. Revenues & Expenditures: Exhibit 2017-024b The $400,000 Sewer Fund Certificate of Deposit has been renewed for 9 months at .24500. Fund account reporting through May 31, 2016 is available; bank to book reconciliation was reviewed and approved by Deputy Treasurer Biloski on June 9, 2016. Property Tax payments are coming into the Clerk’s Office at a steady rate. 7. Current Expenses - Unaudited Abstract #001 dated June 20, 2016 as distributed. 8. Approval of June Abstract – BE IT RESOLVED THAT: Abstract #001 for FYE2017 consisting of TA vouchers 1 - 5 in the amount of $15,989.50 and Consolidated Fund vouchers 1 - 59 in the amount of $250,411.08 is approved and the Treasurer is instructed to make payments thereon. Respectfully submitted, Joan M. Mangione 19 EXHIBIT 2017-028 page 2 of 2 20 EXHIBIT 2017-029 page 1 of 1 Reimbursement for Lost Income George Tamborelle Joe Price Chief Tamborelle and Joe Price are attending a series of Code Enforcement classes. In order to attend these classes they are required to take time off from their regular employment. Will the Board of Trustees authorize reimbursement to them for lost income at the rate paid to the Village’s Fire Inspector? This will only partially replace lost income. 21 EXHIBIT 2017-030 page 1 of 1 Executive Session WHEREAS: The NYS Open Meeting Law §105 prescribes matters for which a public body may conduct an executive session; and, WHEREAS: Upon a majority vote of its total membership, taken in an open meeting pursuant to a motion identifying the general area or areas of the subject or subjects to be considered; and, WHEREAS: The conduct of this executive session is for these enumerated purposes only, provided, however, that no action by formal vote shall be taken to appropriate public moneys: THEREFORE BE IT RESOLVED THAT: An Executive Session of the Village of Cayuga Heights Board of Trustees is conducted for the purposes of subsections (e) collective negotiations pursuant to article fourteen of the civil service law and (f) the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation.