HomeMy WebLinkAboutProposal_CayugaHeightsDPW.pdfLBS Ecological Design
June 10, 2016
Mr. Brent Cross
Village of Cayuga Heights Engineer's Office
836 Hanshaw Road
Ithaca, NY 14850
RE: Cayuga Heights DPW and Palmer Woods Landscape Restoration Design
Dear Mr. Cross:
Pursuant to your request, Land Beyond the Sea, Ecological Design (LBS) is pleased to submit this Proposal
for Landscape Restoration Design Services for the above referenced project.
It is our understanding that the Village of Cayuga Heights will be focusing a landscape restoration effort on
the section of land to the south of the Cayuga Heights DPW, adjacent to Palmer Woods. The project will
include the stabilization of the Natural Area slope and area adjacent to the top of the slope, the restoration
of disturbed areas that were previously used as roadways in the Natural Area, and the installation of a fence
near the top of the slope, to help delineate the Natural Area from the DPW operational area. To inform and
drive these improvements, we propose that a Landscape Restoration Design be developed by the LBS
Design Studio, in partnership with The Plantsmen Nursery, and Cornell Plantations Natural Areas.
Based on our site walkthrough and review of the site conditions and constraints, we are pleased to submit
the following design proposal for your project. We have a unique combination of ideas that will result in an
exciting project that restores and promotes ecological health and buffers the operations of the DPW from
the surrounding natural environment.
Please consider the following proposal and let me know if you have any comments, concerns, or questions.
We appreciate the opportunity to build our relationship and we look forward to providing excellent service.
Sincerely,
Miguel Berrios, MLA, LEED AP ®
Principal, Ecological Landscape Designer
p. 607.342.0247
e: miguel@landbeyondthesea.com
Land Beyond the Sea, Ecological Design
198 Buffalo Rd. Brooktondale, NY 14817
198 Buffalo Rd., Brooktondale, NY 14817
p. 607.342.0247
e. miguel@landbeyondthesea.com
LBS Ecological Design
PROPOSAL FOR SERVICES
Project: Cayuga Heights DPW and Palmer Woods Landscape Restoration Design
Date: June 10, 2016
In accordance with Mr. Brent Cross' request, LAND BEYOND THE SEA, ECOLOGICAL DESIGN (LBS)
is pleased to submit this proposal for Landscape Restoration Design Services for the above referenced
project. This proposal is based on meetings and site walkthroughs with Mr. Cross, Mrs. Woodard, Mr.
Marshall, Mr. Robinson, and Mr. Segal of The Plantsmen Nursery, and our understanding of the project at
this time.
SCOPE OF SERVICES
Task 1 - Initial and concurrent meetings and preparation of a base plan of existing conditions, based on the
existing survey, aerial photographs, and any pre-existing planning documents, as well as field work to
verify details. Approx. 12 hours
Task 2 - Municipal approvals & coordination, including attending meetings, preparation of the applications,
and correspondence with staff. Approx. 4 hours
Task 3 – Overall Layout Plan. Design for the entire site with all improvements, restoration areas, limit of
disturbance (LOD), project boundaries, and programmed areas noted. Approx. 12 hours
Task 4 - Detailed Technical Planting Plan (in collaboration with The Plantsmen and Cornell Natural
Areas). Includes planting list of native trees, shrubs, forbs, grasses, sedges, etc. to be planted or seeded.
Approx. 20 hours
Task 5 - Grading Plan. Design of all earthwork, grading, drainage, and topographical features. Approx. 12
hours
Task 6 – Erosion and Sediment Control Plan. Design of all E&SC measures including slope stabilization,
surface restoration, plantings, and bioengineering practices. Approx. 12 hours
Task 7 – Planting and Soil Specifications. Details of planting trees/shrubs/perennials/annuals and
descriptions of soil mixes. Approx. 8 hours.
Task 8 - Fence Design. Plan, section/elevations, design details, and specifications for a fence to delineate
the boundary between the DPW and Natural Area. Approx. 10 hours.
Task 9 - Management Plan for Invasive Species Control and Establishment of Native Plants. Approx. 16
hours
Task 10 - An opinion of probable cost for the project. Approx. 6 hours
PROJECT TIMEFRAME
LBS will, to the maximum extent possible, aim to complete the Landscape Restoration Design Services so
that Project installation can begin in the Fall of 2016.
198 Buffalo Rd., Brooktondale, NY 14817
p. 607.342.0247
e. miguel@landbeyondthesea.com
LBS Ecological Design
FEES & HOURLY SERVICES
LBS proposes to provide the services described in the Scope of Services for a total fee of $8,400.00
All services provided on an hourly basis will be billed at the following hourly rates:
Principal Landscape Designer $75.00/hour
Unless otherwise agreed upon, any authorized work not specifically described above will be performed on a
time and materials basis at our standard rates. Any change order requires prior authorization from client.
Invoices will be sent upon completion of the work to provide reasonable time for processing. Payments will
be Net 30. If payment is not received within 45 days of the invoice date, LBS retains the right to STOP
WORK and retain all files and documents without recourse until the account is paid in full.
If the Client or the Client’s contractor becomes aware that an error or omission by LBS has been discovered,
or a change in the conditions reported by LBS is suspected, LBS shall receive prompt notice of the suspected
error, omission, or change in conditions for LBS to have the opportunity to affect an acceptable solution or
remedy. Failure to provide prompt notice or to provide LBS the opportunity to remedy the situation shall
relieve LBS of any further liability. Our liability for damages arising out of professional negligence,
including errors, omissions, or other professional acts, and including unintentional breach of contract, will
be limited to the fee. LBS will not be liable for consequential damages, including, without limitation, loss of
use or loss of profits, regardless of whether such damages are caused by breach of contract, willful
misconduct, negligent act or omission, or other wrongful act. Client hereby waives any and all LBS liability
and holds LBS harmless for any errors, omissions, or inaccuracies caused by information or data provided to
LBS by others and used by LBS for the purposes of design and approval.
EXECUTION
If you find the above acceptable, please sign below and return a copy to our office. Please feel free to
contact me should you wish to discuss any details further. Thank you for the opportunity to submit our
proposal. We look forward to working with you on this project.
Very Truly Yours,
Miguel Berrios, MLA, LEED AP
Land Beyond the Sea, Ecological Design
Agreed and Accepted this ____________day of
______________, 2016.
By (Signature)_____________________________________
Printed Name:_____________________________________
Title: ____________________________________________
By signing above, you acknowledge that you are authorized to enter into contractual agreements for the
entity that is responsible for the work proposed herein.
198 Buffalo Rd., Brooktondale, NY 14817
p. 607.342.0247
e. miguel@landbeyondthesea.com