Loading...
HomeMy WebLinkAboutOrganizational Meeting Minutes 4-4-2016.pdf EXHIBIT 2017-005 page 1 of 15 Minutes VILLAGE OF CAYUGA HEIGHTS Monday, April 4, 2016 Marcham Hall BOARD OF TRUSTEES 7:00p.m ANNUAL ORGANIZATIONAL MEETING Present: Mayor Supron; Trustees: Biloski, Friend, Marshall, and Woodard; Fire Superintendent Tamborelle; Superintendent of Public Works Cross; Police Chief Steinmetz; Clerk & Treasurer Mangione; Attorney Marcus. Absent: Trustees Robinson and Salton Call to Order: Mayor Supron calls the meeting to order at 7:00 p.m. 1. The following officials who were elected on March 15, 2016, affirmed their Oath of Office which was administered by Village Clerk & Treasurer Mangione: Mayor Kathryn Supron; Trustees Maryann Friend, James Marshall, and Linda Woodard 2. Public Hearing on Proposed Local Law 2016-B: Override Tax Levy Cap for FYE2017 (Exhibit 2016-108) No members of the public were in attendance. The Public Hearing ended at 7:02 p.m. 3. Report of Fire Superintendent Tamborelle (Exhibit 2017-001) 2016 Cayuga Height Fire Department Slate of Officers is presented for approval to the Village of Cayuga Heights Trustees. These officers have been elected by the members of the Cayuga Heights Fire Company and approved by the Cayuga Heights Fire Department Fire Council. All of these officers have met the requirements for their positions according to the by-laws of the Fire Department. Resolution # 7768 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves the following Cayuga Height Fire Department Slate of Officers as voted on by the Cayuga Heights Fire Company and approved by the Cayuga Heights Fire Department Fire Council. Fire Chief George Tamborelle Assistant Fire Chief Joe Price Assistant Fire Chief John Putnam Assistant Fire Chief Robert Shepherd Lieutenant Blake Berger Lieutenant Jaden Gladstone Motion: Trustee Woodard Second: Trustee Marshall Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried 4. Annual Appointments (Exhibit 2017-002) Mayor Supron appoints Peter Salton as Acting Mayor for the 2017 Official Year. Mayor Supron makes the following appointments with a motion of approval for each: Resolution #7769 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Joan Mangione as Clerk for two official years. (4/2018) Motion: Trustee Biloski Second: Trustee Friend Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7770 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Angela Podufalski as Deputy Clerk for two official years. (4/2018) Motion: Trustee Marshall Second: Trustee Friend Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried EXHIBIT 2017-005 page 2 of 15 Resolution #7771 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Joan Mangione as Treasurer for two official years. (4/2018) Motion: Trustee Friend Second: Trustee Woodard Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7772 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Linda Woodard as Deputy Treasurer for one official year. (4/2017) Motion: Trustee Biloski Second: Trustee Marshall Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7773 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Joan Mangione as Records Management Officer for one official year. (4/2017) Motion: Trustee Friend Second: Trustee Biloski Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7774 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Brent Cross as Building Commissioner for one official year. (4/2017) Motion: Trustee Marshall Second: Trustee Woodard Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7775 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Brent Cross as Stormwater Management Officer for one official year. (4/2017) Motion: Trustee Biloski Second: Trustee Marshall Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7776 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Brent Cross as Engineer for one official year. (4/2017) Motion: Trustee Friend Second: Trustee Marshall Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried EXHIBIT 2017-005 page 3 of 15 Resolution #7777 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Brent Cross as Zoning Officer for one official year. (4/2017) Motion: Trustee Marshall Second: Trustee Friend Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7778 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Randall Marcus with the law firm of Barney, Grossman, et al as the Official Village Municipal Law Attorney for one official year. (4/2017) Motion: Trustee Friend Second: Trustee Marshall Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Appointment of attorneys to act on behalf of the Village in matters of Litigation and Labor matters is postponed. Resolution #7779 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of David Klein as Acting Village Judge for one official year. (4/2017) Motion: Trustee Biloski Second: Trustee Woodard Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7780 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Beatrice Szekely as Historian for one official year. (4/2017) Motion: Trustee Friend Second: Trustee Marshall Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7781 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Patricia Longoria as Deputy Historian for one official year. (4/2017) Motion: Trustee Biloski Second: Trustee Friend Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7782 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Andre Bensadoun as Forester for one official year. (4/2017) Motion: Trustee Marshall Second: Trustee Woodard Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried EXHIBIT 2017-005 page 4 of 15 Resolution #7783 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Alison Shull as a Member of the Zoning Board of Appeals for five official years. (4/2015 - 4/2020) Motion: Trustee Biloski Second: Trustee Friend Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7784 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Rosemarie Parker as a Member of the Zoning Board of Appeals for five official years. (4/2015 - 4/2020) Motion: Trustee Marshall Second: Trustee Woodard Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7785 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Kirk Sigel as a Member of the Zoning Board of Appeals for five official years. (4/2021) Motion: Trustee Biloski Second: Trustee Marshall Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7786 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mark Eisner as an Alternate on the Zoning Board of Appeals for one official year. (4/2017) Motion: Trustee Marshall Second: Trustee Friend Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7787 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Sue Manning as an Alternate on the Zoning Board of Appeals for one official year. (4/2017) Motion: Trustee Marshall Second: Trustee Friend Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7788 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Diedre Hay as Member on the Planning Board for five official year s. (4/2021) Motion: Trustee Friend Second: Trustee Marshall Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried EXHIBIT 2017-005 page 5 of 15 Resolution #7789 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Meloney McMurry as a Member on the Planning Board for five official years. (4/2021) Motion: Trustee Biloski Second: Trustee Friend Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7790 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Jenny Leijonhufvud as an Alternate Member on the Planning Board for one official year. (4/2017) Motion: Trustee Marshall Second: Trustee Woodard Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7791 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves the appointment of Wies Van Leuken as its representative on the Access Oversight Committee for one official year. (4/2017) Motion: Trustee Woodard Second: Trustee Biloski Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7792 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Roy Staley and Mayor Kate Supron to the Board of Directors of the Bolton Point Water Commission for one official year. (4/2017) Motion: Trustee Woodard Second: Trustee Friend Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7793 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Brian Eden to the Environmental Management Council for one official year. (4/2017) Motion: Trustee Friend Second: Trustee Marshall Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7794 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Kate Supron to the Board of Directors of Tompkins County Council of Governments (TCCOG) for one official year. (4/2017) Motion: Trustee Friend Second: Trustee Marshall Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Mayoral Appointment of an Alternate to the Board of Directors of Tompkins County Council of Governments (TCCOG) will be announced at a later date. EXHIBIT 2017-005 page 6 of 15 Resolution #7795 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Peter Salton as a member of the Board of Directors for the Greater Tompkins County Municipal Health Insurance Consortium for one official year. (4/2017) Motion: Trustee Friend Second: Trustee Marshall Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7796 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Mayor Kate Supron as alternate on the Board of Directors for the Greater Tompkins County Municipal Health Insurance Consortium and for one official year. (4/2017) Motion: Trustee Biloski Second: Trustee Friend Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7797 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Clerk & Treasurer Joan M. Mangione as a member of the Greater Tompkins County Municipal Health Insurance Consortium Joint Committee for one official year. (4/2017) Motion: Trustee Woodard Second: Trustee Friend Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7798 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Maryann Friend to the Communications Committee for one official year. (4/2017) Motion: Trustee Woodard Second: Trustee Marshall Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7799 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Jennifer Biloski to the Communications Committee for one official year. (4/2017) Motion: Trustee Friend Second: Trustee Woodard Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7800 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Maryann Friend to the Human Resources Committee for one official year. (4/2017) Motion: Trustee Biloski Second: Trustee Marshall Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried EXHIBIT 2017-005 page 7 of 15 Resolution #7801 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Jennifer Biloski to the Human Resources Committee for one official year. (4/2017) Motion: Trustee Marshall Second: Trustee Friend Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7802 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Jennifer Biloski to the Public Safety Committee for one official year. (4/2017) Motion: Trustee Marshall Second: Trustee Woodard Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7803 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Peter Salton to the Public Safety Committee for one official year. (4/2017) Motion: Trustee Friend Second: Trustee Marshall Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7804 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Linda Woodard to the Public Safety Committee for one official year. (4/2017) Motion: Trustee Marshall Second: Trustee Biloski Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7805 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Maryann Friend to the Public Works Committee for one official year. (4/2017) Motion: Trustee Marshall Second: Trustee Woodard Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7806 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of James Marshall to the Public Works Committee for one official year. (4/2017) Motion: Trustee Friend Second: Trustee Woodard Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried EXHIBIT 2017-005 page 8 of 15 Resolution #7807 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Richard Robinson to the Public Works Committee for one official year. (4/2017) Motion: Trustee Biloski Second: Trustee Friend Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7808 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Jennifer Biloski to the Finance Committee for one official year. (4/2017) Motion: Trustee Friend Second: Trustee Woodard Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7809 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Richard Robinson to the Finance Committee for one official year. (4/2017) Motion: Trustee Marshall Second: Trustee Friend Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7810 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Linda Woodard to the Finance Committee for one official year. (4/2017) Motion: Trustee Biloski Second: Trustee Marshall Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7811 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of James Marshall as Planning Board Liaison for one official year. (4/2017) Motion: Trustee Woodard Second: Trustee Biloski Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7812 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Linda Woodard to the Information Technology Committee for one official year. (4/2017) Motion: Trustee Friend Second: Trustee Biloski Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried EXHIBIT 2017-005 page 9 of 15 Resolution #7813 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Richard Robinson to the Information Technology Committee for one official year. (4/2017) Motion: Trustee Woodard Second: Trustee Friend Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7814 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Peter Salton to the Information Technology Committee for one official year. (4/2017) Motion: Trustee Biloski Second: Trustee Woodard Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7815 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of Joan Mangione to the Information Technology Committee for one official year. (4/2017) Motion: Trustee Friend Second: Trustee Marshall Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried Resolution #7816 BE IT RESOLVED THAT: The Board of Trustees approves the appointment of James Steinmetz to the Information Technology Committee for one official year. (4/2017) Motion: Trustee Marshall Second: Trustee Woodard Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried 5. Annual Resolutions (Exhibit 2017-003) a. The Village’s Official Newspaper Resolution #7817 WHEREAS: The Ithaca Journal has general circulation within the Village; and WHEREAS: The Ithaca Journal is not published in the village, but the Board of Trustees determines that it is broadly distributed with the Village; and WHEREAS: Designation of an official newspaper is generally effective for one year. THEREFORE BE IT RESOLVED THAT: That the Ithaca Journal is designated the official newspaper of record for the Village of Cayuga Heights Official Year beginning April 4, 2016. Motion: Trustee Woodard Second: Trustee Marshall Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried EXHIBIT 2017-005 page 10 of 15 b. Rules of Procedure Resolution #7818 WHEREAS: New York State law does not establish meeting procedures for village boards of trustees; and WHEREAS: Village Law § 4-412 provides that the Board of Trustees may determine its own rules of procedure. THEREFORE BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees establishes the following Meeting Rules of Procedure: i. REGULAR MEETINGS: The date, location, and time for regular meetings of the Board of Trustees is established as the 3rd Monday of each month at Marcham Hall starting at 7:00 p.m. as follows: May 16th, June 20th, July 18th, Aug 15th, Sept 19th, Oct 17th ,Nov 21st, Dec 19th, 2016; Jan 17th, (Tuesday after Martin Luther King Day - held at the CHFD), Feb 20th, Mar 20th, Apr 3th, 2017 – Organizational meeting held the 1st Monday of April each year. a. SPECIAL MEETINGS: Special meetings of the Board of Trustees are all Board meetings other than Regular Meetings. A Special Meeting may be called by the Mayor or any Trustee member of the Board of Trustees by telephone, in person, or email at least 24 hours in advance of the meeting unless an emergency requires the meeting to be held on less than 24-hours’ notice. ii. QUORUM: A quorum of the Board of Trustees must be physically present to conduct business. A quorum is a majority of the total legally authorized membership of the body, regardless of vacancies or absences. Although a quorum is required to conduct a meeting, a majority vote of the total legally authorized membership of the body is still required to pass most measures. iii. EXECUTIVE SESSIONS: Executive sessions must be held in accordance with NYS Public Officers Law § 105. All executive sessions must be entered into by a motion made from a properly noticed and conducted open meeting. iv. AGENDAS: The agenda is to be prepared by the Clerk at the direction of the Mayor. The Mayor or any Trustee may have an item placed on the agenda. When possible, items for the agenda must be provided to the Clerk in writing or via email at least 24 hours before the meeting’s start time. The agenda must be prepared by noon on the day of the meeting. However, items may be placed on the agenda at any time. If necessary, a supplemental agenda may be distributed at the beginning of the meeting. v. VOTING: Pursuant to the New York State Village Law and General Construction Law, each member of the Board has one vote. The Mayor may vote on any matter but must vote in case of a tie. A majority of the totally authorized voting power is necessary to pass a matter unless otherwise specified by State law. A vote upon any question must be taken by ayes and nays, and the names of the members present and their votes must be entered in the minutes. vi. GENERAL RULES: a. The Mayor presides at the meeting. In the Mayor’s absence, the Deputy Mayor presides at meetings of the Board. The presiding officer may debate, move and take any action that may be taken by other members of the Board. Board members are not required to rise, but must be recognized by the presiding officer before making motions and speaking. b. Every motion must be seconded before being put to a vote: all motions must be recorded in their entirety in the Board’s minutes. c. Once recognized, a member may not be interrupted when speaking unless it is to call him/her to order. If a member is called to order, they must stop speaking until the question of order is determined, and, if in order, they must be permitted to proceed. There is no limit to the number of times a member may speak on a question. Motions to close or limit debate may be entertained and require a two-thirds vote to pass. vii. GUIDELINES FOR PUBLIC COMMENT: Privilege of the Floor guidelines are as established at January 9, 2012 Board of Trustee meeting as follows. EXHIBIT 2017-005 page 11 of 15 EXHIBIT 2017-005 page 12 of 15 viii. MINUTES: a. The Clerk is responsible for taking the minutes of the board. Minutes must consist of a record or summary of all motions, proposals, resolution and any other matter formally voted upon and the vote thereon. Minutes must be taken of any executive action that is taken by formal vote. Executive session minutes must consist of a record or summary of the final determination of such action, and the date and vote thereon; provided, however, that such summary need not include any matter which is not required to be made public by the NYS Freedom of Information Law (FOIL). b. Minutes must also include the following: • Name of the Board; • Date, place and time of meeting; • Notation of the presence or absence of Board members and time of arrival or departure if different from time of call to order and adjournment; • Name and title of other village officials and employees present and the approximate number of attendees; • Record of communications presented to the Board; • Record of reports made by Board or other village personnel; and • Time of adjournment; and signature of Clerk or person who took the minutes if not the Clerk. c. Minutes may contain a summary of the discussion leading to action taken but should not include verbatim comments unless a majority of the Board resolves to have the Clerk do so. d. The Clerk is responsible for creating a draft of the minutes within the timeframe provided for under the New York State Open Meetings Law. The Board of Trustees approves the minutes at the next board meeting. Amendments to the Clerk’s minutes require approval of the Board of Trustees by a majority vote. ix. ORDER OF BUSINESS OF THE BOARD OF TRUSTEES: a. Call to order; b. Roll call; c. Approval of minutes of previous meeting; d. Report of officers and committees (Fire, Historian, Forester, as scheduled) e. Public comment period; f. Report of officers and committees (Mayor, Trustees, Police, Public Works, Clerk & Treasurer including Appropriations and Auditing); g. Attorney; and h. Adjournment x. GUIDELINES FOR USE OF RECORDING EQUIPMENT: All member of the public and all public officials are allowed to tape or video record public meeting. Recording is not allowed during executive sessions. Recording should be done in a manner which does not interfere with the meeting. The mayor may determine whether the recording is being done in an intrusive manner taking into consideration, but not limited to, brightness of lights, distance from the deliberations of the village board, size of the equipment, and the ability of the public to participate in the meeting. If the recording is determined to be intrusive and interferes with the meeting, the mayor may direct that the recording be stopped or undertaken in a different manner or location. xi. ADJORNMENT: Meeting may be adjourned by motion. xii. AMENDMENTS TO THE RULES OF PROCEDURE: The forgoing procedure may be amended from time to time by a majority vote of the Board. Motion: Trustee Marshall Second: Trustee Woodard Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried c. Depository Designation Resolution #7819 WHEREAS: the Board of Trustees has determined that Village Law § 4-412 (3) (2) requires the designation of banks or trust companies for the deposit of all village monies; THEREFORE BE IT RESOLVED THAT: Section 1. The Board of Trustees designates the Tompkins Trust Company, Ithaca, NY as official depository for all Village funds received by the Village Clerk & Treasurer and receiver of taxes for the Fiscal Year June 1, 2016 – May 31, 2017, with a maximum deposit of $4,500,000. EXHIBIT 2017-005 page 13 of 15 Section 2. The Clerk is authorized to notify Tompkins Trust Company of the following names to be honored on checks for the Fiscal Year June 1, 2016 – May 31, 2017 with two signatures required for each check. Kathryn D. Supron, Mayor or Peter Salton, Deputy Mayor Joan M. Mangione, Clerk & Treasurer or Linda Woodard, Deputy Treasurer Section 3. This resolution is effective immediately. Motion: Trustee Friend Second: Trustee Biloski Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried d. Date and Time for Next Board of Trustees Meeting Resolution #7820 BE IT RESOLVED THAT: The date and time for the next Village of Cayuga Heights Board of Trustees Monthly Meeting is April 11, 2016 at Marcham Hall, starting at 7:00 p.m. Motion: Trustee Marshall Second: Trustee Woodard Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried e. Planning Board Meeting Schedule Resolution #7821 BE IT RESOLVED THAT: The date, location, and time for regular meetings of the Planning Board is established as the 4th Monday of the month at Marcham Hall starting at 7:00 p.m.: April 25th, May 23rd, June 27th, July 25th, Aug 22nd, Sept 26 th, Oct 24th, Nov 28 th, Dec 26th, 2016; Jan 23rd, Feb 27th, Mar 27th, 2017. Motion: Trustee Woodard Second: Trustee Marshall Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried f. Planning Board Meeting Schedule Resolution #7822 BE IT RESOLVED THAT: The date and time for regular meetings of the Zoning Board of Appeals is scheduled on an as needed basis (historically the 1st Monday of the month). Motion: Trustee Biloski Second: Trustee Friend Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried g. Code of Ethics Resolution #7823 BE IT RESOLVED THAT: The Mayor must insure that a copy of the Code of Ethics is distributed to each officer and employee of the village. In addition, the Village Mayor must insure that a copy of General Municipal Law §§ 800-809 is posted in each public building under the Village’s jurisdiction. Failure to either distribute or receive a copy of the local Code of Ethics does not affect an officer’s/employee’s duty to comply with the code, nor does it affect the enforcement of provisions of the code. Motion: Trustee Biloski Second: Trustee Friend Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried EXHIBIT 2017-005 page 14 of 15 h. Advance Approval of Claims Resolution #7824 WHEREAS: The Board of Trustees has determined to authorize payment in advance of audit of claims for public utility services, postage, freight and express charges; and WHEREAS: all such claims must be presented at the next regular meeting for audit; and WHEREAS: the claimant and the officer incurring or approving the claim are jointly and severally liable for any amount that Board of Trustees disallows. THEREFORE BE IT RESOLVED THAT: Section 1. The Board of Trustees authorizes payment in advance of audit of claims for public utility services, postage, freights and express charges. All such claims must be presented at the next regular meeting for audit and the claimant and the officer incurring or approving the claim are jointly and severally liable for any amount of Board of Trustees disallows. Section 2. This resolution is effective immediately. Motion: Trustee Woodard Second: Trustee Friend Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried 6. Report of the Mayor a. Resolution of Gratitude to Sean Cunningham Resolution: #7825 IN APPRECIATION FOR OUTSTANDING PUBLIC SERVICE BY SEAN CUNNINGHAM WHEREAS, the Village Board of Trustees appointed Sean Cunningham to serve as the Alternate member of the Planning Board in September 2009, a position he held until June 2011; and WHEREAS, the Village Board of Trustees appointed Sean as a member of the Planning Board in June 2011, a position he held until March 2016; and WHEREAS, Sean’s input over these years was very valuable, THEREFORE BE IT RESOLVED, the Village of Cayuga Heights Board of Trustees recognizes and appreciates Sean Cunningham’s service to the Village of Cayuga Heights Planning Board. Motion: Trustee Marshall Second: Trustee Friend Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays and Abstentions: none Motion carried b. Proposed Local Law 2016-B: Override Tax Levy Cap for FYE2017 (Exhibit 2016-108) The Board discussed the passing a tax levy cap override provision again this year. Resolution #7826 BE IT RESOLVED THAT: The Proposed Local Law B of 2016: Override tax cap is passed. VILLAGE OF CAYUGA HEIGHTS LOCAL LAW B OF THE YEAR 2016 A LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT ESTABLISHED IN GENERAL MUNICIPAL LAW §3-C Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows: Section 1 Legislative Intent: It is the intent of this local law to allow the Village of Cayuga Heights to adopt a budget for the fiscal year commencing in 2016 that requires a real property tax levy in excess of the tax levy limit as defined by General Municipal Law §3-c. Section 2 Authority: This local law is adopted pursuant to subdivision 5 of General Municipal Law §3-c which expressly authorizes a local governing body to override the property tax cap for the coming fiscal year by the adoption of a local law approved by a vote of sixty percent (60%) of said governing body. EXHIBIT 2017-005 page 15 of 15 Section 3 Tax Levy Limit Override: The Board of Trustees of the Village of Cayuga Heights, County of Tompkins, is hereby authorized to adopt a budget for the fiscal year commencing in 2016 that requires a real property tax levy in excess of the amount otherwise prescribed in General Municipal Law §3-c. Section 4 Severability: If a court determines that any clause, sentence, paragraph, subdivision or part of this local law or the application thereof to any person firm or corporation or circumstance is invalid or unconstitutional the cour t order or judgment shall not affect impair or invalidate the remainder of this local law but shall be confined in its operation to the clause sentence paragraph subdivision or part of this Local Law or in its application to the person individual firm or corporation or circumstance directly involved in the controversy in which such judgment or order shall be rendered. Section 5 Effective Date: This Local Law shall take effect immediately upon filing with the Secretary of State. Motion: Trustee Woodard Second: Trustee Friend Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays & Abstentions: none Motion carried c. Proposed Budget for Fiscal Year beginning June 1, 2016 and ending May 31, 2017 Capital projects funding is an area of the budget yet to be established. Stormwater control on Winthrop Drive is a complex problem; several homes experience flooding due to the topography of the area. No definitive solution is apparent since the village has no authority to perform work on private property. Additional discussion is postponed on the Proposed Budget until Trustees Robinson and Salton are available. d. Deer Management Reports Since the beginning of the Village’s program, deer population has been reduced by 70%. Detailed reports on the year’s population control activities from Cornell and White Buffalo have been received and are posted on the website. The Village has the most successful deer population control program in the United States according the Cornell’s Paul Curtis and White Buffalo’s Tony DeNicola. A yearly expenditure of $25,000 to maintain a desirable deer population is the program cost target. Resolution #7827 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees accepts the annual deer population reports from White Buffalo and Cornell University. Motion: Trustee Woodard Second: Trustee Friend Ayes: Mayor Supron, Trustees Biloski, Friend, Marshall, and Woodard Nays & Abstentions: none Motion carried Mayor Supron adjourned the meeting at 8:24 p.m.