HomeMy WebLinkAboutAgenda 5-16-2016.pdf
Exhibit No.
1. Report of Fire Superintendent Tamborelle – Submitted Report* 2017-011
2. Privilege of the Floor – 30 minutes - SIGN-UP at 6:45 p.m. unrevised
Website – Privilege of the Floor Guidelines
3. Report of the Historian
a. Cayuga Heights History Project awarded Historic Ithaca Certificate of Merit
b. The Mapping Project 2017-012
4. Report of the Mayor
a. General Code Codification Proposal
b. Bolton Point Rate Structure
c. Transition Planning
5. Report of the Trustees
6. Report of Police Chief Steinmetz - Submitted reports * 2017-013 a, b, c
7. Report of Superintendent of Public Works Cross
a. Presentation of annual Stormwater Report
b. Mergold/Ramzy Letter 2017-014
8. Report of Clerk & Treasurer - Submitted reports * 2017-015
a. 24 Tyler Rd. water/sewer bill reduction request 2017-016
b. 674 Warren Rd. water/sewer bill reduction request 2017-017
9. Report of Attorney
10. Executive Session (as necessary)
11. Adjournment
* All Exhibits and Reports can be found at http://www.Cayuga-Heights.ny.us Agenda, unless otherwise noted
* All Exhibits and Reports are located on http://www.Cayuga-Heights.ny.us/Minutes Package unless otherwise noted
Village of Cayuga Heights
Board of Trustees
Monthly Board Meeting
Marcham Hall
May 1, 2016, 7:00 p.m.
AGENDA
EXHIBIT 2017- 011 pg. 1 of 2
EXHIBIT 2017- 011 pg. 2 of 2
EXHIBIT 2017- 012
Village of Cayuga Heights Map Archive Project Proposal
5/3/2016
Cayuga Heights History Project members:
Beatrice Szekely, Village Historian
Patricia Longoria, Deputy Historian
Randi Kepecs, Village Preservationist
Carole Schiffman, Village Preservationist
There are a few hundred maps stored in the Marcham Hall attic that document the birth and development of
the Village of Cayuga Heights. Many of the maps were prepared by Cornell engineering professor Carl
Crandall, the village’s first engineer who served the village in multiple capacities for more than three decades.
(See Village Historian Beatrice Szekely’s important biography of Crandall and his long-lasting impact on the
village: http://cayugaheightshistory.weebly.com/carl-crandall.html.)
The village maps show the changes in village streets, homes, infrastructure, and natural areas. They are precious
primary sources that visually capture village history and encompass a number of planning and zoning issues
that remain relevant today. (A small sample of the maps have been digitized and shared online:
http://cayugaheightshistory.weebly.com/historic-maps.html.)
To plan how to preserve the maps and make them accessible for researchers and village planners, the Cayuga
Heights History Project members have attended a conservation workshop given by a Cornell conservationist
and consulted with Donna Eschenbrenner, The History Center in Tompkins County archivist, and Bob
Kibbee, retired Cornell map archivist.
Based on archival best practices, committee members recommend that the following preservation steps be
taken to ensure that the maps will remain usable for the future:
• The maps should be stored in a climate-controlled space on the ground floor rather than in the attic,
where changes in temperature and humidity have damaged the maps. Donated map cabinets have been
placed in the jury room for this purpose. The cabinets will be lockable.
• Purchase large, acid-free archival folders to store the maps flat. The folders will prevent further
deterioration of map content and help flatten out the maps that have been rolled up for decades.
• Work with the Tompkins County Clerk’s office to get all of the maps digitized.
• Store the digital files on the village server and publish selected maps on the Cayuga Heights History
Project website.
• Catalog all maps and make the list accessible for village staff, board members, volunteers, and
researchers.
• Arrange for one of the maps to be framed using archival-quality materials and hung above the fireplace
in the jury room to replace the historic map of New York City.
• Create a plan and research county grant funding for storage of larger maps that will not fit in the map
cabinets.
This multistep process will be overseen by the members of the Cayuga Heights History Project, with approval
by the mayor and trustees and with direct consultation with Village Engineer Brent Cross and Village Clerk
Joan Mangione.
EXHIBIT 2017- 013 a page 1 of 2
EXHIBIT 2017- 013 a page 2 of 2
EXHIBIT 2017- 013 b
EXHIBIT 2017- 013 c page 1 of 3
EXHIBIT 2017- 013 c page 2 of 3
EXHIBIT 2017- 013 c page 3 of 3
EXHIBIT 2017-014
EXHIBIT 2017 EXHIBIT 2017-015
VILLAGE OF CAYUGA HEIGHTS
CLERK & TREASURER’S REPORT
MAY 16, 2016
1. Current Expenses - Unaudited Abstract #12 dated May 16, 2016 as distributed.
2. Approval of May Abstract –
BE IT RESOLVED THAT: Abstract #12 for FYE2016 consisting of TA vouchers 107 - 116 in the amount of
$18,008.45 and Consolidated Fund vouchers 889 - 976 in the amount of $265,994.50 is approved and the
Treasurer is instructed to make payments thereon.
Respectfully submitted,
Joan M. Mangione
EXHIBIT 2017-016 pg. 1 of 4
EXHIBIT 2017-016 pg. 2 of 4
EXHIBIT 2017-016 pg. 3 of 4
EXHIBIT 2017-016 pg. 4 of 4
EXHIBIT 2017-017 pg. 1 of 2
EXHIBIT 2017-017 pg. 2 of 2