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HomeMy WebLinkAboutReg Mtg. Minutes 6/10/196811M Trustee Nelson gave a brief report on the proposed addition to the Village Nall. Engineer Rogers offered new subdivision plans of Otto Schoenfeld and a request for the building of a church in a residential zone in the northeast section of the Village. Plans are available for examination by Trustees in the Village Office. Mr. Rogers also advised the Board of the need for a pump and discharge hose which would cost approximately $600. He was requested to present actual figures at the next meeting. Adjourned 5:30 P.M. e Vera 47. S Village Cler MINUTES of a regular meeting of the Board of Trustees of the Village of Cayuga Heights held on Monday, June 10, 1968 at 7:30 P.M. in the Village Office. PRESENT: Deputy Mayor Rane Randolph Trustees Ronald E. Anderson Harold R. Fisher Verne A. Fogg Mary T. Freeman Carl H. Nelson Attorney Roger B. Sovocool Clerk Vera W. Snyder Engineer John B. Rogers Fire Chief Richard A. Vorhis Police Chief Jack W. McGraw, Sr. Treasurer Gordon B. Wheeler OTHERS"PRESENT: New York Telephone Company representatives, James M. Kelly. M.S. Harrow. Roger E. Goodwin Assistant Director, Office of Regional Resources and Development, Cornell University - .Robert L. Mann Attorney representing Otto B. Schoenfeld - Harry Hamilton Reporter, Ithaca Journal - Mrs. Patricia Nordheimer WTKO representative - Neil Jacobs ABSENT: Mayor Frederick G. Marcham VOTED to approve the minutes of the meeting held May 13, 1968 after adding the name of Trustee Carl H. Nelson to the list of those present. VOTED to approve the Abstract of Audited Vouchers dated June 10, 1968 in the following amounts: General Fund, $8,433.58 Sewer Fund, $8,687.64 6/10/68 1 18 3 Deputy Mayor Randolph introduced Mr. Mann from Mr. Winston's Office. .Mr. Mann .stated that the University thought it should involve itself in the planning and development of the community lying in a fifty to sixty mile radius of it, since they have a large stake in its future. Local people and concerns have indicated a willingness to contribute to the University's program. The program is not duplicating work of various other agencies. Mr. Mann offered to answer any questions. Engineer Rogers asked if they had Route 13 figures regarding traffic.to the Village. Mr. Mann replied there . were no specifics in this study and suggested the question be referred to. Professor Mackesey for definite answer. There being no further questions, Mr. Mann thanked the Board for inviting him to be present and departed. Mr. Randolph stated the Mayor was out of town and read the Mayor's report which is on file in the Village Office. The Mayor, in his report, recommended.that, in regard to exemption of villagers from paying certain items of the Town Highway Tax, a study be made of past use by the Village of Town Equipment, and cost, and the parallel cost to the Villagers in taxes. The Village Engineer stated he had made such a study. He was requested to bring his study up to date to cover a four year period, from 1963 -67 with the assistance of the Treasurer, and report back to the Board. Mayor Marcham's report mentioned complaints, received from a few residents, on the spraying program of the Village being carried out by John Ewanicki. The reference to a "cloud of spray travelling a quarter of a mile" to be referred to the Tree Warden. iir. Randolph said we had received an application blank from the proposed Tompkins County Economic Opportunity Corporation. The title is "Application for Recognition of a Community Action Agency," Mr. Arthur Sprague, Executive Director. No action was taken and material is to be left in the Village Office for review of Trustees at their convenience. The, lack of any response will be treated as.an acceptance of the application and agreement to be included in the proposed community action program (after expiration of 30 days from June 3, 1968). Engineer Rogers presented Preliminary Plans of Otto B. Schoenfeld, Williamsburg Park, Subdivision No. 3, Simsbury Drive Development, Village of Cayuga Heights - Town of Ithaca, dated December 1967 prepared by Thomas G. Miller, Engineer and Surveyor, updated to 5/21/68 to include drainage plan. After a discussion the following action was taken: RESOLUTION 1282 - APPROVE SCHOENFELD SUBDIVISIi PLAN NO. 3 VOTED to approve Preliminary Plan of Subdivision No.,3 of Otto B. Schoenfeld, dated December 1967 and updated May.21, 1968 for the area within the Village referred to above in detail, approval being subject to the following: 6/lo/68. 1. That the Village be held harmless from surface water damage arising from development of the subdivision, and 2. Mr. Schoenfeld to agree to make any modifications in the drainage system if the Village Engineer judges such modifications necessary to avoid water damage. it aF Air. Hamilton referred to the Village Ordinance which calls for finished black top road before building permits may be issued. He suggested we accept a deposit for road building after utilities are installed, as we have in the past. RESOLUTION 1283 - ESCROW AGREF14NT - O.B. SCHOENFELD VOTED that an escrow agreement be 'entered into between the Village and Otto B. Schoenfeld whereby Mr. Schoenfeld deposits with the Village a certified check in an amount to be approved by the Village Engineer for the final paving of Simsbury Drive from Winthrop Drive southeasterly and easterly to the Village Line, the final paving of the highway to be completed in the spring of 1969 or at such time as approved by the Board of Trustees. The escrow agreement to be prepared by the Village Attorney and executed by the Mayor. Air. Schoenfeld's request for locating a Latter Day Saints' Church in the Williamsburg Park area was discussed. It was brought out that the area is zoned residential and churches are not permitted. ,It was felt that Site B is preferable for the location of the church. It would be necessary to rezone the area to Multiple Housing or Commercial District. Spot zoning has not been done in the past in the Village. It would be necessary to have a formal request from the Church and a request to rezone the area, and then to call a Public Hearing. Trustee Freeman, Chairman of the Committee on Landscaping of the proposed New York Telephone Company building to be located in the rear of 186 Pleasant Grove Road, reported approval of the landscaping, and also of the lighting - plan, and she stated she had checked with the Police Department for their approval of the.lighting plan. On her recommendation the following action was taken: RESOLUTION 1284 - ACCEPT NEW YORK TELEPHONE COMPANY'S LANDSCAPING PLAN, LIGHTING PLAN AND DRAINAGE PLAN VOTED to accept the Committee's recommendation and to approve the New York Telephone Company's landscaping plan, prepared by Lawrence J. Tenczi, Land- scape Architect, dated June 10, 1968, as also the electrical plan prepared by Joseph H. Burgess, P.E., Consulting Engineer, and-the New York Telephone Company's site plan, prepared by Roger E. Goodwin, Drawing A -23 dated June 1, ' 1968, showing a drainage plan, this approval being subject to '.the.following conditions that it excludes the proposed sign at Pleasant Grove Road and that the flow of drainage water shall be such that if the 18" CMP culvert is exceeded, the exc6ss water will flow in the direction of the arrows as indi- cated on the plan, and drawn thereon by Architect Goodwin in the presence of tine Board. iF iF iE 6/10/68 185 The sign indicated on the plan is 3' x 11' wide and does not meet Village:. Zoning requirements. Approval can be given only by the Zoning Board ' Appeals for a variance. Attorney Sovocool read proposed permit for Mrs. Lauman of Sheldon Road to have a water line constructed on Village property. RESOLUTION 1285 - TENTATIVE PERMIT - MRS. LAUMAN VOTED to accept the tentative permit proposed by Attorney Sovocool, to be executed by the Mayor, to permit Mrs. Lauman to have a water line laid on Village land under specifications of the Village Engineer without liability on the part of the Village. This permit to be for a period of fifteen years. RESOLUTION 1286 - APPROVE PURCHASE OF PUMP, ETC. VOTED to authorize the purchase of 3 -inch Homelite Trash Pump with the suction discharge hose, estimated to cost $600.: Mr. Rogers reported on injury to Paul Gardner which has necessitated.a hernia operation and he will be out most of the summer. He.explained the need to. hire extra help to work with contractor inlaying sewer lines.. Since cost of extra help was set up in the budget, it was felt this request did not need formal action. ' Treasurer Wheeler submitted a Summary of Receipts.and Disbursements for the fiscal year 1967 -68, showing the following balances on hand as of June 1, 1968: Checking Accounts General Fund $122567.22 Sewer Fund 28,623.72 . Special Assessment -Sewer Lines 4,754.98 Special Assessment -Water Improvements 62.00 ,007.92 Other Funds on Hand Savings Accounts Tax Stabilization Reserve Fund $54,601.04 Capital Reserve Fund- Streets 82670.86 Capital Reserve Fund-Water & Sewer Lines 4,754.75 Capital Fund -Fire Dept. Equipment 23 304.08 91,330.73 - Checking Account Capital Fund -Plant Expansion and.Lines:System . (after payment to Attorney) $54,676.72 RESOLUTION 1287 - AUDIT.- JUNE 1, 1967 - JUNE 1,•1968 VOTED to have the Village Books audited for the period June i,'i967 to June 1, 1968 by Mr. Paul Bradford, Village Auditor. 6/lo/68 11M The report of Police Chief McGraw was accepted and placed on file, and on his recommendation the following action -visa taken: RESOLUTION 1288 - APPOINT PART- TIME,PATROLMAN VOTED to appoint Joseph W. Mace, Jr.; as part -time patrolman at '$2.75 per hour to be used if and when necessary as approved by the Safety Committee. RESOLUTION 1289 - APPROVE DUES TO.NARCOTIC ENFORCEMENT ASSOCIATION VOTED to approve payment of $10.00 for annual membership dues in the International Narcotic Enforcement. Association. The Fire Chiefs. report for the month of May was accepted and placed on file. Chief Vorhis advised the Board.that delivery of the new fire engine was expected within a week or ten days. .Delivery has been delayed by strike. RESOLUTION 1290 - AVAILABILITY OF OLD FIRE TRUCK VOTED to instruct the Fire Chief to show at the forthcoming meeting of.County Fire Districts,.fire truck No. 68 which is to-be available when the new truck is delivered. Trustee Nelson reported for the Building Committee that they estimated that 4500 square feet of additional space is needed. Figuring cost at $20.00 per square foot the estimated cost would be $90,000. An architect fee of 2% for plans would be about $1800. The Committee recommended the hiring of an architect. RESOLUTION 1291 - EMPLOY ARCHITECT VOTED to enter into an agreement for the architect to develop preliminary and final plans for enlarging the Village Hall at a cost not to exceed $2,000. Deputy Mayor Randolph said that the Town of Ithaca Supervisor asked us to consider the Town's needs when we enlarge our building.. Chairman of the Building Committee to contact Mr. Kerr to ask what his wishes are. The consensus of opinion was that we would be receptive to their idea. Attorney Sovocool presented 'a petition from the.New York Telephone Company to use streets and village rights -of -way for underground wires, which is on file in the Village Office. He recommended that we approve the permit to allow them to operate underground.. If considered.a franchise, we need..to hold a Public Hearing. The telephone company desire special permission to lay conduit under proposed sidewalks. 6/10/68 1 L RESOLUTION 1292 - PUBLIC HEARING - MI YORK TELEPHONE COMPANY FRANCHISE VOTED to hold a Public Hearing on telephone company's request for laying lines underground in Village streets and /or rights -of -way on Monday, July 8th, 1968 at 4:00 P.M. in the Village Hall. In regard to the New York Telephone Company's request to lay conduit along North Triphammer Road underneath proposed sidewalk, the sidewalk contractor to do the work, the following action was taken: RESOLUTION 12.93 - PREMISSION TO NEW YORK TELEPHONE COMPANY TO LAY CONDUIT NORTH TRIPHAMMER ROAD VOTED to grant special permission to New York Telephone Company to place conduit under the sidewalk on east side of North Triphammer Road according to plans prepared for the Telephone Company by Costello, Engineer, dated May 26, 1968, the installation to be at the expense of the Telephone Company, according to specifications of Engineer, and the permit shall contain a clause to hold the Village harmless. Permit to be prepared by Attorney and executed by the Mayor. ' Attorney Sovo cool briefed the Board on the situation in Sewer District No. 1, Town of Dryden. Otto E. Kapp, builder of a house, plans of which showed two - family house, and for which a setter permit was issued as a two - family house, actually built for four families. The map of the Sewer District attached to the contract indicates lot lines and is what we relied on to prevent too many residences being erected. 1 Another setter permit was issued later for a two - family house which was part of the building erected as a two - family house. Both permits were revoked by the Board. Mr. Kapp secured an order to stop us from cutting off sewer connection. The Judge stated Mr. Kapp could not rent until the case was settled. It was to have come up on June 6th. His Attorney has made a pro- posal to the Town of Dryden to permit two families and two other occupants in each side. Town of Dryden upholds the Village decision not to permit use other than set forth in contract, that is, two - family residence with two other occupants. The status of Sewer District No. 2, Town of Lansing, was discussed and, in view of the copy of a letter to Harris Dates from the County Board of Health regarding hooking Lansing Apartments into Village Sewer System, it was decided the Mayor should write a letter to the Department of Health with a copy to Harris Dates, advising them that a sewer district must be formed before any hook -up can be made. 6/10/68 18 7' • a • RESOLUTION 1294 - DISPOSITION OF RECORDS VOTED resolved to authorize Vera W. Snyder, Village Clerk, to dispose of record item numbers 1, 31 6; 7, 17, 20, 23, 293 30, 313 32, 33, 34, 36, 39, 40, 42, 49, 573 58, 590 603 63, 64, 663 67, 682 69, 71, 74, 75, 76, 77, 85, 86, 87, 88, 89, 100, 107, 108, 109, 110, 1112 112, 113, 114,, 153,, 159, 16o, 161, 163, 164, 167, 1722 173, 174, 1773 178, 179, 18o, 181, 184, 186, 187, 188, 189, 19o, 191, 1923 193, 194, 195, 196, 1993 214, 2153 216, 217, 271 on Record Disposition Request List Number 223 -VC -15 issued pursuant to Section 114 of the Regulations of the Commissioner of Education, and be it further . RESOLVED, that the Clerk of this Board be, and hereby is, directed to furnish a certified copy of this Resolution to the Commissioner of Education. � *at RESOLUTION 1295 - ANNUAL FINANCIAL REPORT VOTED to have the Treasurer file his Annual Financial Report in the Clerk's Office within 60 days after the end of the fiscal year, and it is ordered that it be published.within ten days of filing. (VL Sec. 81) RESOLUTION 1296 - REFUND SEWER RENT VOTED to refund sewer rent of $57.00 for one unit to Mr. and Mrs. George Flori, 403 Warren Road, since they have no roomers,.and reduce their units to one on the records. RESOLUTION 1297. - REFUND SEWER RENT VOTED to refund $57.00 to Rocco P. Lucente, which was charged for one sewer unit more than he had at 546 Warren Road, and change the record from four to three units. Engineer Rogers read a letter received from George.Glover regarding his deposit of $2,000 toward the installation of a water line which has not yet been constructed. He requested the return of his ,deposit until construction is started. Mr. Rogers explained the background of this water line, stating . that Mr. Glover originally was to pay for the entire cost of the line, but when the loop was suggested to create more pressure, the Village and Mr. Heasley also were to share the expense. At present, the Fire Chief is investigating the advisability of placing the fire hydrant in front of the Carriage Apartments, along.the driveway that goes to the new telephone building, thus placing the hydrant between the two buildings. This would involve securing a right -of -way from the Telephone Company. The Board instructed the Clerk to answer Mr. Glover's letter, advising him construction is to be done in the near future. 6/10/68 1 1 1 189 Trustee Fogg reported briefly on the work of the Personnel Committee at their first meeting. They plan another meeting this week.' Date set for special meeting is July 8, 1968, at 4:15 P.M. following.public hearing. Adjourned 12:00 Midnight. Vera W. Snyder Village Clerk. MINUTES of a Special Meeting of the Board of Trustees of the Village of Cayuga Heights held on Monday, July 8, 1968, at 4cO0.P.M..in the Village Office. PRESENT: Mayor Frederick G. Marcham Trustees, Ronald E. Anderson Harold R. Fisher, Verne A. Fogg Mary T. Freeman, Carl H. Nelson . Attorney Roger B..Sovocool Clerk Vera W. Snyder ' Engineer John B. Rogers. OTHERS PRESENT: Mrs. Patricia Nordheimer, Reporter, Ithaca Journal A. PUBLIC HEARING was opened at 4:00 P.M. by Mayor Marcham stating the. question to be considered was the granting of a franchise to the New York Telephone Company permitting them to lay underground wires in Village streets and /or rights of way. The Hearing was properly advertised as indicated by Proof of Publication. No residents appeared other than Village Officials. Public Hearing was closed at 4:10 P.M. B. SPECIAL MEETING called to order at 4:15 P.M. by the Mayor., PRESENT: Same as at Public Hearing. VOTED to approve Abstract of Audited,Vouchers dated July 8, 1968 in the ,. following amounts: General Fund. 39,275.04 Sewer Fund 61204.46, Special Assessment Account $11,49o.75, Trustee Anderson reported unfavorably on his investigation of.the proposed,., maintenance contract with Motorola Communications .,and,Electronics,'•Ine., to, service our base radio unit for the Fire .Department at,a monthly.rate of $18.00 per month. 7/8/68