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HomeMy WebLinkAboutReg Mtg. Minutes 6/19/1967124 RESOLUTION 1110 - PROVISIONAL APPROVAL OF CAR -WASH VOTED to provisionally approve the plans for a car -wash as submitted by Mr. Heasley, with the understanding that when he comes to terms with his prospective client, he will come back to the Board for a firm resolution. As part of the final approval, the following conditions are to be met: 1) Hours to be 7:30 A.M. to 10 P.M. daily, 2) attendant to be on hand, 3) the building to be locked at night, 4) if it proves necessary, a road extension to be built to the south, 5) provisions to be made that no unsightly litter accumulate, and, finally, that consultation be had with the Engineer as to the problem of dealing with the question of sewage flow. Clerk Snyder reported only one bid received by Noon today on the fire engine, from American LaFrance in the amount of $34,845. In the absence of Fire Chief Vorhis, 1st Assistant Chief Boice recommended purchase of the fire truck from American LaFrance on instructions from the Fire Council.. He advised the Board that the 1955 fire apparatus would be put up for bid when notice of delivery date of the new truck is received from American LaFrance. After discussion of the delivery date of 228 days from execution of the Contract, which'eould bring it to some time in March 1968 instead of the anticipated date of 1969, the following action was taken: RESOLUTION 1111 - PURCHASE OF FIRE TRUCK VOTED that the Board of Trustees award the Contract to American LaFrance for the purchase of one 900 series, 1M gpm pumping engine and hose car with a 500 gallon booster tank, as specified in bid, for $34,845. dE iE �E Meeting adjourned at 5-30 P.M. Vera W. � yd Vera W. Snyder Ak 5/29/67 Village Clerk MINUTES of a regular meeting of the Board of Trustees held Monday, June 19, 1967 at 7:30 P.M. in the Village Office, 194 Pleasant Grove Road, Ithaca, New York: PRESENT: Mayor', :. Frederick.G..Marcham Trustees Ronald Anderson Robert T. Dean Verne A. Fogg,. Mary T. Freeman Carl H. Nelson Rene F. Randolph Engineer John B. Rogers Attorney Roger Sovocool Treasurer Gordon B. Wheeler Clerk Vera W. Snyder OTHERS PRESENT: Reporter Patricia Nordheimer WPKO Newsman Gary Girard _ Attorney Richard Mulvey Director, County Tax Department, Thomas Payne 6/19/67 122 r Mayor Marcham introduced Mr. Thomas Payne, Director of County Tax Department, who outlined the requirements and procedures to be followed if the Town Assessment Roll . is adopted, so far as is practical, and also the work of an assessor. He discussed 'the residency requirement of an assessor and referred to Village Law Sec. 4 -404 -Par. 2. If the Village adopted the Town Roll it would use their figures on assessments of 8o% of the appraised value, and need to bring ownership records lip to date from May lst to January lst, the taxable status date for the village. If the Village appoints an assessor, it is his job to prepare the Village assessment . roll. An assessor might not want to become involved in special assessments. However, separate rolls could be prepared for special assessments and charges added to real estate assessment roll for billing purposes on one bill, the same as now but using different format. Attorney Sovocool is to write to Mr. Robert Kilmer, Counsel, Equalization and Assessment, 155 Washington Avenue, Albany, New York for clarification of Sec. 4 -4o4 of Village Law. Attorney Richard Mulvey, representing the Village in their suit against Leonard Liberman for damages caused to our sewer outfall pipe in 'Cayuga Lake, reported on the various actions taken and to be takep in the case. It is now antidipated that. the case will come up in October 1967. Mr. Mulvey said this was a very difficult case; every step accomplished has been on Order of the Court. The damage and trespass claims are fairly simple and could be ' settled, no doubt. It is the counter claims that are complicated. Mr. Liberman believes the Village did not pay enough for his land, especially in view of the fact that we are serving outside sewer districts instead of the Village only. He also thinks the Village has not complied with the 1957 Agreement regarding land- scaping. He believes the Village is responsible for the State not granting him a permit for underwater rights. Attorney Sovocool suggested that the Board would like to take another look at the case with the thought.o£ a compromise settlement. Attorney Mulvey definitely felt this would only be an indication of weakness and recommended we see the case through. Mr. Mulvey explained about legal fees saying that the normal fee would be one -third of the $4,000 we are claiming. The defense of counter - claims could only be based orrb�� r tainer fee por his time and estimated three or four hundred dollars. VOTED to a prove the minutes ott��icmmeetinfgs held May 15 and 29, 1967 as previously VOTED todapprovesAbstract ofeXuciitheddV o�i 9� 9 P e ouc ers dated June 1 1 67 with the exception of the bill from the City of Ithaca for $590.28 (the Engineer to check this charge), in the following amounts: General Fund $10,747.49 Sewer Fund 256.67 Mayor Marcham read his report on his activities since the last meeting and it is on file in the Village Office. RESOLUTION 1112 - CONFERENCE NORTHEAST VILLAGE TRAFFIC PROBLEM VOTED to authorize the Mayor to call a conference to consider problems arising from traffic situation in the northeast area of the Village. Those to be invited to the conference: Messrs. Boothroyd, Lee, Liguori, Dates, Kerr, Stevenson, Winston and Edmondson, as listed in the May 15th minutes. . iE iF 9F 6/19/67 1.23 Trustee Randolph reported on police personnel (report on file in the Village Office) recommending the addition of a fifth policeman to the present police force. RESOLUTION 1113 - ESTABLISH POSITION FOR FIFTH PATROLMAN VOTED to establish and fill a. position fora -fifth patrolman, the position to be available June 20, 1967, with an annual salary at the rate of $6,000 plus fringe benefits, estimated at approximately 2o% of salary.j *•gat Engineer Rogers reported on drainage problem along Winthrop Drive and Winthrop Place, especially evident after heavy, rain on Sunday. It is felt that the problem is'a personal one and should be rectified by respective owners. (Mr. Freedman of 3 Winthrop Place had a bulldozer in to lower the bed of the stream on his property.) The Engineer read the four bids received on the backhoe and recommended the accept- ance of the lowest bid, received from S. C. Hansen, Inc. RESOLUTION 1114 - AWARD BACKHOE CONTRACT TO S. C. HANSENi INC. VOTED to award the contract for purchase of a backhoe as recommended by the Engineer, to S. C. Hansen, Inc., in the amount of $7,958• at jt at Engineer Rogers read the three bids received on the sewer rodder plus Alternate No. 1 and recommended the acceptance of the lowest bid, received from Flexible Pipe and Tool Division, Rockwell Manufacturing Co., in the amount of $3,259.90• RESOLUTION 1115 - AWARD SEWER RODDER CONTRACT TO FLEXIBLE PIPE AND TOOL DIVISION VOTED to award the contract for purchase of a sewer rodder and Alternate No. 1, to Flexible Pipe and Tool Division, Rockwell Manufacturing Company in the amount of $3,259.94• Treasurer Wheeler presented his report for the twelve -month period June 1, 1966 May 31, 1967, showing the following bank balances: General Fund $12,567.22 Sewer Fund (Plant), 28,623.72 . Spec. Assess. Fund - Sewer Lines 4,754.98 Spec. Assess. Fund - Water Lines 62.40 Capital Fund 11 14.4 TOTAL $57,922.37 In addition to the above, the Village has the following monies on hand: Tax Stabilization Fund $52,218.73 Capital Reserve Fund - Streets 8,332.53 Capital Reserve Fund, Water & Sewer Lines 4,316.55 Capital Reserve Fund,Fire.Dept. Equipment 17,109-38 $ 1,977.19 0119!07, 1241 RESOLUTION 1116 - AUDIT BOOKS 611166 - 6/1/67 VOTED to have the treasurer's books audited for the period 611166 to 6/1/67 by Paul Bradford. RESOLUTION 1117 - INVEST SURPLUS FUNDS VOTED to authorize the treasurer to invest surplus funds. RESOLUTION 1118 - TRANSFER OF.FUNDS VOTED to authorize the following transfers: From A 290 -650 A 290 -650 A 290 -65o A 290 -650 A 290 -650 A 290 -650 A 290 -650 A 290 -650 A 101 -410 A 101 -440 G 290 -650 A 43 -200. A 101 -440 A 125- 44o;:) $2'too A 125 -430 $510.00 - A 101 -440 ) $450.30) A 30 -400 A lol -44o A 74 -440 A 81 -400 A 82 -100 A 82 -100 A 103 -440 G 290 -650' ) $992.32 _ G 290-613 $2.16 A 82 -440 A 101 -400 A 81 -400 6/19/67 I� To Amount For Y-51-100 expenses 225.00 Cover assessor's salary A 60 -400 9.65 Cover election expenses A 81 -420 135.00 Cover utilities A 82 -200 846.00 Radio equipment A 82 -400 40.18 Police expenses A'82-42o expenses 43.63 Police expenses.. A 82 -430 557.20 Police expenses A 101 -430 1315.22 Added insurance costs A 101 -430 47.21 Added insurance costs. A IP5 -200 3,500.00 Cover cost of packer G 123 -430 895.00 Insurance A 43 -110 330.85 Cover salaries A 101 -100 730.99 Cover sslariAs A 125 -100 11173.30 Cover salaries A 20 -400 20.22 Cover expenses A % -400 1,096.41 Cover legal costa A 74 -400 42.53 Cover expenses A 81 -420- .19.30 Cover expenses- A 82 -400 48.46 Cover expenses A 82 -410 150.75 Cover expenses A 103 -400 161.89 Cover expenses G 290 -628 994.48 A.82 -420. 71.93 A 105 -440 592.43 A 81 -410 28.49 Cover expenses Cover'expenses Cover expenses Cover expenses 125 Police Chief Lowell George gave his report for the month of May 1967 and it is on file in the Village Office. RESOLUTION 1119 - ADVANCE FUNDS TO McGRAW FOR SEMINAR EXPENSES VOTED to authorize Patrolman Jack McGraw to attend the Seminar in Police Administra- tion at St. Lawrence University at Canton, New York from July 10 to 14,.1967 and to advance $85.00 for expenses.-'. The Clerk read the report of Fire Chief Vorhis in his absence, for the month of May and it is on file in the Village Office. Attorney Sovocool called attention to the fact that Ithaca Associates are using the Village sewer system without being in a sewer.,district and without.a permit.. RESOLUTION 1120 - PEMEET ITHACA ASSOCIATES' June !,:1967 -`June i, 1968 .., VOTED to authorize the Mayor to grant a sewer permit to Ithaca Associates for period of June 1, 1967 to June 1, 1968, following payment of the bill for the same period. . The Attorney advised that our Fire Protection Contracts to outside areas need to be revised according to change in Village Law - Section 89, paragraph 24.' Such contracts can no longer be based on assessed value of property protected, but need to have a fixed sum payable annually. Our agreement with the Town of.Ithaca expired December 31, 1966. Our agreement with the Town of Lansing expires November 1, 1969. Bill to Town of Ithaca for 1967 fire protection based on same basis as last year was paid January 3.1, 1967 in the amount of $4,382.00.= Attorney Sovocool stated he had prepared a rough draft of a new sewer.ordinaned with the aid of the Mayor and Village Engineer. He is planning to present it to the Board at the next meeting. He reported briefly on the status of Route 13 land claim against the State. The case is now in the Judge's hands together with the brief Mr. 'Sovocoo1% prepared and the various exhibits. He.has requested the Judge to call upon the State to give us an easement right away. RESOLUTION 1121 - FILING AND PUBLISHING OF ANNUAL" FINANCIAL REPORT VOTED resolved that the Treasurer file his Annual Financial. Report with the Clerk within sixty days after the end of the fiscal year, and order that it be published within ten days after filing. RESOLUTION 1122 - SEWER REFUND VOTED to refund sewer charge in amount of,$62.75 to Mr. Lionel Weiss of.124- Christopher Circle to correct error in back- charges. dF dE dE 6/19/67 1261, RESOLUTION 1123 - SEWER REFUND VOTED to change the two units assigned to Robert M. Matyas, 409 Hanshaw Road to one and refund $38.00 for 1967 -66. Clerk Snyder read a letter of complaint from John J. Quinn, 233 N. Triphammer Road regarding water 'and mud deposited on driveway and lawn during heavy rains last week which was run -off from Schoenfeld apartments in the Town of Lansing. Since by custom no regular meetings are held during July and August, the Trustees set July 17, 1967 at 4 P.M. for a special meeting to approve bills. Meeting adjourned at 10:50 P -M. •�: c� f /i Vera W. Snyder 6119167 Village Clerk MINUTES of a Special'Meeting of the Board of Trustees of the Village of Cayuga Heights held Monday, July 17, 1967 at 4:00 P.M. PRESENT: Mayor Frederick G. Marcham Trustees Verne A. Fogg Carl H. Nelson Bane:.. F. Randolph Ronald E. Anderson Attorney Roger B. Sovocool Engineer John B. Rogers Treasurer . Gordon Wheeler Clerk Vera W. Snyder OTHERS PRESENT: Reporter Patricia Nordheimer VOTED to approve the Abstract of Audited Vouchers dated July 17, 1967,in the following amounts: General Fund 22,467.02 Sewer Fund 10,224.02. ' Mayor Marcham presented Supervisor Dates' request for formation of two sewer districts in the Town of Lansing. It was suggested that the Mayor secure additional information regarding the areas to be sewered prior to arranging a meeting with Supervisor Dates in the fall. The closing of Remington Road was discussed and it was the intent of the Board that the closing of the road was a temporary measure and if.any property owner; along that road prepares to build or sell a lot to be built upon, should so notify the Board and necessary measures will be taken to repair and reopen the road. RESOLUTION 1124 - REFUND SEWER CHARGE VOTED to authorize refund of,$798.00 to the Country Club together with :a statement that if an error is found in the computation the error will be corrected on the charge for next year. 7/17/67