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HomeMy WebLinkAboutOrganizational Mtg. Minutes 4/3/1967102 RESOLUTION 1056 - ITHACA ASSOCIATES, INC. SEWER PERMIT VOTED to authorize the Mayor to execute a sewer permit to (Howard Johnson) Ithaca Associates, Inc. to June 1, 1967 after being drawn up by the Attorney. �t �F RESOLUTION 1057 - DATE - ANNUAL MEETING VOTED resolved to set April 31 1967 as date for the Annual Organization Meeting of the Board of Trustees at 8:00 P.M. (VL Sec. 87). RESOLUTION 1058 - BUDGET HEARING VOTED resolved to set date for Public Hearing on the 1967 -68 Budget, April 3, 1967 at 7:30 P.M. (VL Sec. 109). Mayor Marcham extended his thanks to the retiring Trustees: Meeting adjourned at 10:15 P.M. J�f� p Vera W. S er G{G� T Village Clerk MINUTES of the Annual Organization meeting of the Board of Trustees held in the Village Office, 194 Pleasant Grove Road, Ithaca, New York on April 3, 1967 at 8 P.M. A. PUBLIC HEARING held at 7:30 P.M. to consider the Tentative Budget for 1967 -68 for the Village. No one appeared for the hearing other than the Village officials. Hearing closed at 7:35 P.M. B. ANNUAL ORGANIZATION MEETING called to order at 7:35 P.M. by Mayor Marcham. PRESENT. Mayor Trustees Engineer_ Treasurer Attorney Fire Chief Asst. Fire Chief Clerk Frederick G. Marcham Ronald E. Anderson Robert T. Dean Verne A. Fogg Mary T. Freeman Carl H. Nelson Rane F. Randolph John B. Rogers Gordon B. Wheeler Roger B. Sovocool Richard A. Vorhis Ned Boice Vera Snyder VOTED to approve minutes of February 21, March 2, 6 and 13, 1967 after correction in March 6th minutes as follows: Change representative of WTKO from ?'Robert Newman" to "Steven Schiffman." Mimeographed copies of minutes were previously 4/3/67 103 provided to Trustees. ® VOTED to approve Abstract of Audited Vouchers dated April 3, 1967 in the following amounts: General Fund $2,459.24 Sewer Fund $ 232.83 Trust and Agency Account $2,013.74 Mayor Marcham received a letter from Vice Provost Mackesey which stated the University plans to landscape the parking lot on Pleasant Grove Road during the spring. He also received a letter from Mrs. Martha Selden, 508 Cayuga Heights Road commending the Board for its action in regard to the Art Room fire hazard at Cayuga Heights School. She also suggested similar action regarding other second floor classrooms in that particular building. There was a discussion on school fire hazard and it was suggested an additional investigation be made by the Fire Inspector. The Mayor received the proposed contracts from Teetor and Dobbins, one an inclusive contract for professional services covering infiltration as well as the design of plant reconstruction and supervision of the recommended work; and separate contracts on infiltration and on design of plant reconstruction and supervision. After examination of the contracts by the Attorney and the Engineer we will need to hold a special meeting to consider and authorize completion of a contract. There will be a Consolidated Hearing held at 11:00 A.M., April 12, 1967 in the State Department of Health Building, 84 Holland Avenue, Albany, New York in the matter of the Consideration of such Action as should be taken in Respect to Continuation, Modification or Revocation of any and all Permits issued to the Village of Cayuga Heights, for the discharge of Sewage and /or Industrial Wastes and Other Wastes or the Effluents thereof into the Waters of the State. The Village time -table for changing the plant from primary to secondary treatment was compared to the time table set forth by the Notice from the State. Villa a Time Table State Time Table Begin 10 1 -- select Eng. -- mo. or 1 7 Select Professional Engineer -- 5/1/67 Preparing plans -- 1 year or 4/1/68 Submit approvable plans -- 4/1/68 Submit plans -- 6 mos. or 10/1/68 Begin construction -- 4/1/69 Bids, etc. -- 6 mos. or 4/1/69 Remodel plant - -1 yr. & 6 mos. or 10/1/70 Completion -- 10/1/70 Attorney Sovocool felt our dates should be used, not the State's. After a discussion of the matter it was decided the Village Engineer should call the proper official and explain the problem and reasoning behind our plan as submitted last September and request that our time table be accepted. If not acceptable, ascertain what we need to do. RESOLUTION 1059 - ATTENDANCE AT CONFERENCE OF MAYORS ANNUAL MEETING ' VOTED approval of attendance of Village Officials at the Annual Meeting of the Con- ference of Mayors at Syracuse, June 11 -15, 1967. 4/3/67 104 A discussion of the assessor position in the Village was concluded by suggesting Mayor Marcham confer with Supervisor Kerr regarding entering into a contract with ' the Town of Ithaca for Town Assessor's services to the Village. Fire Councilman Vorhis presented his report for the.month of March 1967 which is on file in the Village Office. Mr. Vorhis mentioned that the State Fire Chiefs' Convention will be held at the Concord Hotel, Kiamesha Lake, New York, June 11 -14, 1967 and.expressed..a.dedire:-to attend. - .estimated expense at less than one hundred dollars. RESOLUTION 1060 - ATTENDANCE OF FIRE CHIEF AT CONVENTION VOTED to authorize Fire Chief Vorhis to attend State Fire Chiefs' Convention at Concord Hotel, Kiamesha Lake, New York, June 11 -14, 1967 expenses to be paid from Fire Department budget. *1 *1* * First Assistant Fire Chief Boice presented detailed request to start procedure for purchasing a new fire truck. Among other things he recommended the'Village adopt standardization on American LaFrance, and listed advantages of such standardization, stressing servicing, since they are located in Elmira. New Truck estimated to cost $35,250• Mayor Marcham was authorized to appoint a committee to study the purchase of a new fire truck in conjunction with. the Fire Council and report back to the Village Bawd as soon as possible. The Mayor appointed the-follawing committee: Trustees Carl Nelson Verne Fogg Ronald Anderson Attorney Sovocool informed the Board we do not have a copy of the original Telephone Franchise on file. He will report on their request for putting lines underground at our next meeting. The Attorney also said the Town of Lansing Attorney,Mr. Williamson, had discussed with him the water bill we sent to Lansing last November, for use of Village ,Water lines. The bill had been presented to Mr. Thaler (Triphammer Development Company) and he felt the bill was out of line. He requested we review the bill and suggested Lansing be charged on the same basis as the Town of Ithaca. After discussion, the Attorney was directed to explain to Mr. Thaler the Town of Ithaca charges and their capital investment in the Water System. Attorney Williamson also told Attorney Sovocool that the Town of Lansing will request approval of a smaller sewer district than formerly discussed.. RESOLUTION 1061 - STREET SIGNS VOTED to authorize the purchase of the appropriate street signs, holders and posts to complete the installation of new street sign system. , The Engineer reported on the bid opening for a used Packer truck. One received from Charles A. Collins, Sr. at $4,000, and he recommended the purchase thereof. 4/3/67 105 RESOLUTION 1062- ACCEPT COLLINS BID VOTED to authorize acceptance of the bid from Charles A. Collins, Sr., for a used Truxmore Packer truck for $40000. yet* The Engineer referred to the letters from the Board of Health written to Mr. Catherwood and Mr. Prince regarding sewer line construction, which are on file in the Village Office. RESOLUTION 1063 - OUTSIDE SEWER LINES VOTED to authorize Engineer Rogers to inform Mr. Catherwood and Mr. Prince that no permits will be issued for connections to the Village sewer system until sewer lines are properly cleared by the County Board of Health, a sewer district formed, and plans approved by the Village, and arrangements have been completed with property owners to bear the cost of inspection. 9E iF 9E The nurseryman we have been giving our sludge to has offered to furnish us with nursery stock we may need to landscape the grounds around the Village Hall at practically no cost to the Village. Mayor Marcham asked Mrs. Freeman, who is well qualified, to look at Sunset Park and make suggestions for improving its appearance.` The Mayor read the report of Police Chief George for the month of March and it is on file in the Village Office. RESOLUTION 1064 - 1967 POLICE CAR VOTED to authorize the Clerk to advertize for bids on a 1967 car for the Police Department. iF iE iE RESOLUTION 100 - TRANSISTOR RADIO VOTED..`to authorize the purchase of a new transistor radio for the new police car in the amount of $850 -- the cost to be charged against the 1967 -66 budget. iF ** RESOLUTION 1066 - BONDS VOTED to approve bonds for the Village Officials: Treasurer 10, 000 Clerk 51000 Police Justice 1,000 ' Acting Police Justice $ 12000 dt dF dF 4/3/67 106 The Clerk read the Report of Canvass on the Election held March 21, 1967. Total number of ballots voted 251 ' Number to-be elected to said office 3 Total number of votes to be canvassed 753 - For the office of Trustee the candidates named below received the number of votes set opposite their respective names: 1. John C. Adams received .- 87 2. Ronald E. Anderson received 140 3. Donald B. Dietrich received 1 67 4. Verne A. Fogg received. . 134 5. Mary T. Freeman received 128 6. Norman Penney received 122 7. Harold Fisher (write in) received L 1 Blank votes 71 Void votes 3 Total votes 753 State of New York, County of Tompkins: .ss The undersigned, being duly sworn, do depose and.say, each for himself, that the foregoing is a correct return of the ballots cast for the above office at the election held on the 21st day of March 1967, in the Village of Cayuga Heights, County of Tompkins, State of New York. Is/ Irene M. Homes Inspector ' s/ Veda M. Thayer Inspector a/ Mildred D. Chaney Inspector Sworn to before me this 21st day of March 1967, Pauline I. Tisdale, Chairman RESOLUTION 1067 - OVERTIME FOR MARCH VOTED to approve the following overtime for the month of March: Garvin - 16 hours - $39.36 Oltz - 11 hours - 26.40 Truax - 14 hours - 33.74 The Zoning Officer, recommended a committee be appointed to have control of signs, particularly in the Camnercial area. � Trustees:'Freemau: and Dean were appointed to serve on the Committee to control signs in the Village. Mayor Marcham appointed Robert T. Dean to serve.as Deputy Mayor for the .official year April 32 1967 to April 1968. The Board of Trustees made the following appointments:'. John B. Rogers,.Engineer for one official year at an annual salary of $43001 ' payable monthly. John B. Rogers, Zoning Officer for one official year.'. Vera-W. Snyder, Deputy Zoning Officer for.one official year. Lowell T. George, Police Commissioner for one official year at an annual salary of $1250, payable monthly. 4/3/67 107 Roger B. Sovocool, Attorney for one official year at an annual salary of $2400, payable monthly. Paul Bradford, Auditor for one official year on a fee basis. Richard Curran, Member of the Zoning Board of Appeals for three official years. Robert S. Boothroyd, Village Representative on the Greater Ithaca Regional Planning Board for one official year. Carl H..Nelson, Acting Treasurer for one official year. Rose M. Tierney, Deputy Treasurer for one official year. Ralph R. Barnard, Acting Police Justice to April 1, 1968. 'RESOLUTION 1068 - DESIGNATION OF DEPOSITORIES VOTED.resolved that the First National Bank and Trust Company and the Tompkins County Trust Company, both of Ithaca, New York, be designated as official depositories of the Village Funds for the 1967 -68 fiscal year. 9F iF iE RESOLUTION 1069 - NOTIFY BANKS OF OFFICIAL SIGNATURES VOTED that the Clerk be authorized to notify the official banks of the following names to be honored on checks for the year 1967 -68 (two signatures.-required): 1. F. G. Marcham, Mayor, or Robert T. Dean, Deputy Mayor. 2. Gordon B. Wheeler, Treasurer, or Carl H. Nelson, Acting Treasurer, or Rose M': Tierney, Deputy Treasurer. ' 3. Vera W. Snyder, Clerk. dF iE is RESOLUTION 1070 - DESIGNATE OFFICIAL NEWSPAPER VOTED that the Ithaca Journal be designated the official newspaper for 1967 -68 official year. ' iF dF 9t The Mayor reported no people appeared for the Budget Hearing held at 7:30 P.M. prior to the Board meeting. RESOLUTION 10TI'' - CHANGE IN TOTAL AVERAGE WIDTH FOR SEWER CHARGES VOTED to authorize the Clerk to change the total average width of properties in the Village for sewer charge purposes from 80,139 feet to 80,119 feet as the permanent figure, as per Grievance Day Adjustment. RESOLUTION 1072 - CLERK TO EXTEND REAL PROPERTY TAXES VOTED resolved to authorize and direct the Clerk to extend and carry out upon the Assessment Roll the amount to be levied against each parcel of real property shown thereon, according to the total levy of $157,705.62 previously authorized. it• * iE 4/3/67 �i RESOLUTION 1073 - CLERK TO EXTEND SEWER AND WATER ASSESSMENTS VOTED resolved to authorize and direct the Clerk to extend and carry out upon the Sewer and Water Assessment Rolls the amount to be charged against each benefited property shown thereon according to total levies as follows: For Disposal'and Maintenance Sewer Plant 75,100 . For.Special Assessment Sewer Lines 23,728 For Special Assessment Water Improvements 8,510 RESOLUTION 1074 - RATES SET FOR 1967 SEWER AND WATER CHARGES VOTED resolved to establish the following rates: Sewer Plant Disposal and Maintenance 1222 Units in Village 38.00 per unit 479 Units outside Village (rate.1-216) 57.00 per unit 26 Units for Cornell University and Airport $38.00 per unit Special Assessment - Sewer Lines ,119 feet average width in Village $ .24 per foot $2,028,000 Land Assessment in Village t'2.20_pei..'M 718 feet avers,e.width outside Village (rate if •.30 per foot $6,900 Land Assessment outside Village (rate l*%) $ 2.75 per M ` Special Assessment - Water improvements 22, 93 feet average width in Village 27 per foot $2,492,900 Total Assessment in Village $ 1.03 per M RESOLUTION 1075 - INFORMATION FOLDER VOTED that an Information Folder be printed for 1967 -68 at � aE RESOLUTION 1076 - PROVIDING A 5% INCREASE IN TAKE HCME PAY FOR EMPLOYEES BY REDUCING RETIREMENT CONTRIBUTION BE IT RESOLVED: that the Board of Trustees of the Village of Cayuga Heights does hereby elect to come under the provisions of Chapter 339 of the Laws of 1960 entitled ."An act to amend the Retirement and Social Security Law, in relation to authorizing the provision of added pensions - providing- for - increased- take -hcme -pay and death benefits for officers -and employees of participating employers in the New York State Employees' Retirement System," as presently or hereafter amended; and ' "BE IT FURTHER RESOLVED: that the percentum of the member's compensation by which contributions shall be reduced, shall be FIVE percentum, and that the effective date shall be the payroll beginning on the lst day of May 1967." iF dF iF 4/3/67 109 RESOLUTION 1077 - ADOPT 1967 -68 BUDGET VOTED resolved that the budget and appended salary and wage schedules for the fiscal year June 1, 1967 - May 31, 1968 as incorporated in the minutes of this meeting be adopted. 9F dF 9t RESOLUTION 1078 - -THIRD MONDAY FOR MEETING NIGHT VOTED to set the third Monday in the mouth for the regular meeting night during the 1967 -68 official year. RESOLUTION 1079 —NEXT REGULAR MEETING VOTED to hold the next regular meeting on Monday, April 170 1967 at 7:30 P.M. RESOLUTION 1080 - .SPECIAL MEETING VOTED to hold a Special Meeting on April 7, 1967 to consider awarding the contract for the Consulting Engineer for changing from primary to secondary treatment of sewage, on Friday at 4:30 P.M. The meeting was adjourned at 10:45 P.M. Vera W.-S er, 4/3/67 Village Clerk MINUTES of a Special Meeting of the Board of Trustees held April 7, 1967 at 4:30 P.M. in the Village Office. PRESENT: Mayor Frederick Marcham Trustees Ronald E. Anderson Verne A. Fogg Mary T. Freeman Carl H. Nelson Rene F. Randolph Attorney Roger B. Sovocool Engineer John B. Rogers Clerk Vera W. Snyder ABSENT: Trustee Robert T. Dean A discussion of the proposed contracts with Teetor & Dobbins as Consulting Engineers for the conversion of our Sewage Disposal Plant to secondary treatment of sewage revealed that the same consideration would be.given to one or two contracts, by the state relative to state aid. A further detailed discussion of the proposed contract took place. I RESOLUTION 1081 - TIME TABLE FOR PROPOSED PLANT RECONSTRUCTION VOTED resolved to authorize the Mayor and Engineer to request Mr. Teetor to negotiate with New York State regarding the action of the State Health Department 4/7/67