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Home My WebLink AboutTreasurer's Nine Month Report 6/1/1963 to 2/29/1964• m March 91 1964 TO: F. G. Marcham, Mayor FROM: Frederic M. Upchurch, Treasurer SUBJECT: Treasurer's Nine Months Report I am enclosing a copy of my nine months report for your review before our next monthly meeting (March 16). A look at the report: - On page two, the detail of receipts for the General Fund, exclusive of surplus, are $168,314.07 against Budget of.$165,956.00. Actual receipts are $2,358.07 in excess of budget and there will be about $3,000 more received by the end of the year. Also, since actual surplus at 6/1/63 was $25,979.28 in excess of budget, receipts for this fund are in good shape. On pages 3 and 4, the detail of expenditures for the General Fund shows actual for the six months to be $130,342.12 against budget of $170,956.00 leaving-$4o.613.88 remaining for the last three months. However, Debt Redemption $18,000.00 plus contract services -Roads (18,826.19) plus Planning ($1,000.00) are all expended with no more to be spent in the last three months. Therefor, with $3,850.00 left in the Contingent account, expenditures appear to be within limits. However, Streets & Sanitation, Personal Services and Refuse Collection, Personal Services are both running at a rate in excess of budget. On page 5, Sewer Fund (Plant) actual receipts are in excess of budget, $840.84. However, actual. surplus 611163 was $111.50 less than budget. Expenditures of $45,790.47 against budget of $58,045.00 leaves $12,254.53 in the budget for the last three months. This will be a tight budget to live within during the next three months, since the bank balance is $12,983.87. On page 6, Special Assessment Fund -Sewer Lines receipts are in excess of budget. Expenditures ($26,827.55) compared to budget ($30,040.00) leaves ($3,212.45) for the last three months. This fund should balance out okay, since all costs are now paid and there is still a bank balance of $4,526.56. On page 6, Special Assessment Fund -Water Improvements actual receipts are in excess of budget. Expenditures are close to budget. This fund will balance out okay since costs are all paid and there is still a bank balance of $486.37. On page 7, you will find detail of Capital Fund and Trust and Agency Account. If there are any questions, I will be happy to answer same. Thank you. _ _I __ VILLAGE OF CAYUGA HEIGHTS T R E A S U R E R S R E P O R T N I N E M O U T H S JUNE 11 196 3 - FEB�R UARY .29, 1964 REPORTING AS FOLLOWS: Schedule 1 & 2 - General Fund 3 & 4 - Sewer Fund - Plant • 5 - Special Assessment Fund - Sewer Lines 6 - Special Assessment Fund - Water Improvements 7 - Capital Fund 8 - Trust & Agency Fund 0 Respectfully submitted, Frederic M. Upchurch Village Treasurer TREASURER'S REPORT - February 29, 1964 Schedule 1 S GENERAL FUND June 1, 1963 - February 29, 196+ Original Actual B118¢vb Budget Balau! • TREASURER'S REPORT - 2/29/64 Schedule 2 GENERAL FUND June 1, 1963 - February 29, 1964 Original Budget EXPENDITURES Budget Actual Balance A -10 Board of Trustees 00 -other Expenses 200.00 101.10 98.90 A -20 Police Justice 100 - Personal Services 750.00 53.2.50 237.50 400 -other Expenses 150.00 84.04 65.96 A -30 Mayor 100 - Personal Services 1,250.00 937.44., 312.56 400 -Other Expenses 200.00 100.65 99.35 A-41.-Treasurer 100 - Personal Services 3,600.00 . 2,700.00 900.00 400 -Other Expenses 300.00 180.09 319.•91 A -43 Clerk 100 - Personal Services 57000.00 3,749.94 11250.06 110- Secretarial Services 5,376.00 3,580.22 1,795.78 200 - Equipment 200.00 -0- 200.00 400 -Other Expenses 1,500.00 1,260.29 239.71 430- Insurance 62.00 61.70 .30 A -54 Attorney 100- Personal Services 200.00 57.85 142.15 400 -Other Expenses 800.00 400.00 400.00 A -58 Enginee r 100 - Personal Services 41200.00 3,150.00 1,050.00 400 -Other Expenses 465.00 461.33 3.67 A -60 Elections 00 -Other Expenses 10.00 -0- 10.00 A -64 Plannin • ' 00 -Other Expenses 1,000.00 1,000.00 -0- 4-65 Zoning Board of Appeals 00 -Other Expenses 40.00 15.12 24.88 A -74 Village Hall 200 - Equipment 1,106.00 1,106.00 -0- 400 -Other Expenses 700.00 411.33 288.67 A -81 Fire Department 200 - Equipment 1,000.00 130.78 869.22 400 -Other Expenses 1,060.00 739.28 320.72 410- Supplies 750.00 561.46 188.54 420- Utilities 1,500.00 1,038.65 461.35 430 - Insurance 678.00 677.40 .60 441- Hydrant Rentals 5,550.00 5,550.00, -0 -. A -82 Police Department 100 - Personal Services- Police 20,017.00 14,792.76 51224.24 101 - Personal Serv. -Cr. Guards 1,800.00 12170.00 630.00 110- Personal Services -Chief 11000.00 749.97 250.03 200 - Equipment 2,360.00 2,357.00 3.00 400 -other Expenses 1,000.00 528.66 471.34 • 410 - Supplies 3,000.00 11669.79 1,330.21 430 - Insurance 978.00 527.86 450.14 A -87 Safety Inspection 100 - Personal Services 150.00 87.50 62.50 Page 3 TREASURER'S REPORT 2/29/64 Original Budget Budget Actual Balance A -101 Streets & Sanitation • 100- Personal Services 6,600.00 51864.22 735.78 200 - Equipment .2,000.00 778.24 11221.76 400 -Other Expenses 500.00 521.00 21.00'Cr 4io- Supplies 1,600.00 637.58 962.42 430 - Insurance 243.00 242.23 •77 440 - Contract Services 180830.00 18,828.19 1.81 441- Mowing 500.00 168.01 331.99 A -103 Snow Remowal 100 - Personal Services 600.00 604.44 4.44 Cr 200- Egtiuipment 500.00 74.99 425.01 400 -Other Expenses 900.00 55.74 244.26 410 - Supplies 800.00 543.13 256.87 440 - Contract Services 800.00 -C- 800.00 A -104 Shade Trees O- Contract Services 1,500.00 965.75 534.25 A -105 Street L1 htin 10- Contract Services 7,200.00 4,440.37 2,759.63 A -125 Refuse Collection 100 - Personal Services 10,000.00 7,571.85 2,428.15 200- Equipment 5,000.00 41932.36 67.64 400 -Other Expenses 600.00 548.58 51.42 410 - Supplies 800.00 733.80 66.20 430 - Insurance 364.00 363.34 .66 440 - Contract - Dump 11200.00 600.00 600.00 A -127 Water System 00 -Other Expenses 2,000.00 1,264.56 735.44 A -209 Youth A enc4s 00 -Other Expenses 300.00 300.00 -0- A -290 General Insurance 21000.00 11471.43 528.57 400 -Audit Fee 200.00 125.00 75.00 619 - Purchase Sewer Lines 200.00 -0- 200.00 624 -Tax Advertising 31.00 30.55 .45 628 -State Retirement 22100.00 -O- 21100.00 630 - Workmen's Compensation 2,200.00 21192.51 7.49 632 -Bond & Coupon Expense 30.00 6.75 23.25 633 - Social Security Contr. 2,200.00 1,652.72 547.28 636 - Hospital Insurance 907.00 634.90 272.10 650 - Contingent Account 3,850.00 -0- 3,850.00 673 -font. to Sewer Sp.As.Fund 1,140.00 1,140.00 -0- 676 -Fire Equip.- Sp.Reserve 3,274.00 -0- 3,274.00 68o- Interest Rd. Impr. Bonds 32315.00 3,315.00 -0- 680- Interest Fire Sta.Bonds 1,170.00 1,170.00 -0- 680- Interest Carbage Packer 150.00 114.17 35.83 A -300 Debt Redemption 690 -Bonds Road Improvements 15,000.00 15,000.00 -0- 690 -Bonds Fire Station 3.000.00 3.000.00 -0- TOTALS 170,956.00 130,342.12 0+70,,613 -M Transfer Deposits to Other Funds • Trust & Agency Account 800.00 Purchase of Investments 89 ,416.68 TOTAL 229,558.80 Page 4 TREASURERiS REPORT 2/29/64 Schedule 3 SEWER FUND (PLANT) June 1, 1963 - February 29, 1964 Original Budget RECEIPTS Budget Actual Balance G -1450 Penalties on Rents 150.00 244.94 94.94 Cr 1907 Current Rents 48,547.00 49,107.08 560.08 Cr 1908 Other Charges Public -0- 15.00 15.00 Cr 1924 Rents -Other Govts. 5,148.00 5,148.00 -0- 1925 Other Charges -Other Govts. 2,000.00 2,024.46 24.46 Cr 2502 Interest on Investments 200.00 346.36 146.36 Cr TOTALS 56,045.00 56,885.84 840.84 Cr Surplus TOTAL 22000.00 5T 5.00 1,888-50 5� 111.50 7- 29.31" Sale of Investments 29,653.64 TOTAL Less: Expenditures (Schedule 4) , 27. 75 444.11 BANK BALANCE 2/29/64 12, Schedule 4 SEWER FUND (PLANT) Original Budget EXPENDITURES Budget Actual Balance G -123 Sewer - Maintenance & Disposal 100 - Personal Services 19,622.00 15,068.95 4,553.05 200 - Equipment 1,000.00 672.00 328.00 400 -Other Expenses 4,400.00 4,372.03 27.97 410- supplies 4,000.00 2,348.96 1,651.04 420 - Utilities 3,000.00 22039.85 960.15 430 - Insurance 1,400.00 1,320.62 79.38 440 - Contract Services 1,000.00 295.00 705.00 G -290 General 13- Refund Rentals 200.00 98.96 101.04 628- Retirement -State 11000.00 -0- 1,000.00 632 -Bond & Coupon Expense 60.00 31.60 28.40 633 - Social Security Contr. 550.00 360.00 190.00 650 - Contingent Account 21623.00 -0- 21623.00 676 -Pay to General Fund 4,000.00 4,000.00 -0- 680- Interest on Bonds 7,190.00 7,182.50 7.50 G -300 Debt Redemption 90 -Bonds 8,000.00 8,000.00 -0- TOTALS 58,045.00 453790.47 12,254.53 Purchase of Investments 29,653.64 • TOTAL EXPENDITURES 75,444.11 Page 5 ' TREASURER'S REPORT 2/29/64 20.00 -o- 20.00 Interest on Bonds Schedule 5 5,168.00 2.00 Serial Bonds SPECIAL ASSESSMENT FUND - SEWER LINES 4,000.00 -0- June 1, 1963 - February 29, 1964 22.00 Bank Balance 2/29/64 Original Budget RECEIPTS Budget Actual Balance Current Assessments 24,700.00 25,176.10 476.10 Cr Interest on Investments 200.00 294.36 94.36 Cr Spec. Assessment - Village Share 1,140.00 1,140.00 -0- Surplus 4,000.00 4,743.65 743.65 Cr TOTALS 30,o4o.00 31,354.11 11314.11 Cr Sale of Investments 19,705.64 TOTAL 513059.75 EXPENDITURES Bond & Coupon Expense 60.00 55.05 4.95 Interest on Bonds 12,780.00 122772.50 7.50 Bonds 14,000.00 14,000.00 -0- Refunds - Assessments 3,200.00 -0- 3,200.00 TOTALS 30,o4o.00 262827.55 31212.45 Purchase of Investments 19' 705 : 64 ,46 533.19 • Bank Balance 2/29/64 4,526.56 Schedule 6 SPECIAL ASSESSMENTS FUND - WATER IMPROVEMENTS June 1, 1963 - February 29, 1964 Original Budget RECEIPTS Budget Actual Balance -Current Assessments 7,190.00 72212.30 22.30 Cr Surplus 2,000.00 2,442.07 442.07 Cr TOTALS 9,190.00 9,654.37 464.37 Cr 0 Refund - Assessments 20.00 -o- 20.00 Interest on Bonds 5,170.00 5,168.00 2.00 Serial Bonds 4,000.00 4,000.00 -0- TOTALS 91190.00 9,168.00 22.00 Bank Balance 2/29/64 486.37 Page 6 ..: , TREASURER'S REPORT 2/29/64 Schedule 7 CAPITAL FUND June 1,. 1963 - February 29, 1964 Bank Balance 5/31/63 7,867.92 DEPOSITS Bond Anticipation Note - First National Bank 130,000.00 Bond Anticipation Note - Tompkins Co. Trust Co. 65,000.00 State Aid 2,044.69 From General Fund 14,850.00 Capital Note 5,000.00 From Water & Sewer Capital Reserve Acct. 54,500.00 Total Funds Available 279,262.1 LESS Bank Balance 5/31/63 Cornell University, Test Concrete 96.00 Bongiovanni, Inc 193,079.43 Garbage Packer 12,200.00 Drawings Unlimited 21.53 Litter Getter 2,450.00 Town of Ithaca & G.L.F. (Garage) 10011.25 T. G. Miller, Jr. 17,577.75 Mack's Photo Copies 952.03 Cayuga Crushed Stone 128.13 • Advertising Bids 491.83 Rose Tierney - Postage, etc. 21.68 Vera Snyder - Postage, etc. 56.12 Attorney Fees 120.00 Hewitt's Hardware - Supplies 9.80 TOTAL EXPENDITURES 237,515.55 Bank Balance 2/29/64 41,747.06 Schedule 8 TRUST & AGENCY ACCOUNT June 11 1963 - February 29, 1964 Page 7 Social NYS Street Security Withholding Opening Total Fund Tax Fund Deposits Bank Balance 5/31/63 464.54 209.41 69.93 185.20 Deposits 5,566.35 4,067.33 699.o2 800.0o . Total 6,030.89 42276.74 768.95 985.20 Withdrawals 5,094.28 42025.3 3 768.95 300.00 Bank Balance 2/29/64 936.61 251.41 -0- 685.20 Page 7