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HomeMy WebLinkAboutSpec Mtg. Minutes 8/14/1962; Reg Mtg. Minutes 9/17/1962F 103 of lands of Pleasant Grove Cemetery Association at the northwest corner of an addition to the cemetery conveyed to said Association by Earl F. and Margaret Sharp; thence easterly along':the north boundary of said addition 619 feet more or less to the center line of Pleasant Grove Road; thence northwesterly along the center line of Pleasant Grove Road to the center of Hanshaw Road; thence easterly along the center of Hanshaw Road to theldivision line between the Gardner Rogers and Ella Cushman properties; thence north along said division line to the southeast corner of the Texas Iane Sub- division; thence northwesterly along the southerly boundary of said subdivision to the place of beginning." 82. VOTED approval of Abstract of Audited Vouchers General Fund $ 2,973.12 Sewer Fund $ 1,512.25 A discussion of zoning violation at 500 Hanshaw Road ensued and Mr. Newman was asked to investigate further the occupancy of and lease covering this dwelling to ascertain future action. Meeting adjourned at 6:45 P.M. 44f.. z�_ J/44- Vera W. Snyder Village Clerk MINUTES of a Special Meeting of the Board of Trustees held at the Village office on August 14, 1962 at 5:00 P.M. PRESENT: Mayor Marcham; Trustees Dean, French, McElwee, Norton and Weatherby; Engineer Rogers and Police Commissioner George. Mayor Marcham advised the Board of truck bid opening at 12 noon and asked Engineer Rogers to read.the bids. Engineer introduced Mr. Watts representative of Brockway Truck and read bids submitted: 1) Ithaca Motors Company bid on a 1962 International - Model R -202 -A at $7,285.71. Delivery date 45 days after receipt of order. 2) Brockway Truck bid on 1962 - 148. US, chassis at $7,100. _Delivery three weeks after receipt of order. 3) Duplex :Truck and Equipment, Inc. bid on a Model R-450 Duplex -1962 Custom , truck at $8,338 - '.Delivery 30 days after receipt of order. 4) William T. Pritchard bid on a 1963 Dodge Model C -1000 at $7,316. Delivery 60 days after receipt of order. 83. VOTED on recommendation of Engineer to award the contract to the Brockway Truck Company, for the purchase of their 1962 - 148 L.S. chassis at $7,100. 84. VOTED approval of Audited Vouchers in the amounts of - General Fund $69745.34, Sewer Fhnd $368.63. 85. VOTED approval of attendance of the Clerk and Treasurer at the School of In- struction for Village Clerks and Fiscal Officers at Albany, September 10, 11, and 12, 1962. 86. VOTED on recommendation of Police Commissioner George to authorize purchase of ' the following signs: 10 strip signs ® $5.00 - "UNLESS OTHERWISE POSTED", 15 speed. limit signs ® $5.50 - 90 MPH ", 15 U channel posts @ $3.80. . Attorney Newman reported on the resolution submitted by District Highway Engineer regarding the payment by Village of cast iron pipe. He stated that he believes it proper for the Board to pass this revised resolution. The Board adopted the, 104 following resolution: 87. RESOLUTION BY VILLAGE OF CAYUGA HEIGHTS WHEREAS, the Board of Trustees of the Village of Cayuga Heights has requested the State Department of Public Works to include the installation of 176 L.F. of 12" Cast Iron pipe sanitary sewer at Sta. E.B. 189 + in the construction of the project designated as FASH 61 -18 Project F- U- 1144(2) Ithaca -Etna and WHEREAS, the plans, specifications and estimate of cost of the work be prepared by the Department of Public Works having beeni,du]y presented to this Board, it is RESOLVED: that this Board hereby approves the said preliminary plans, specifi- cations and estimate and concurs with the State Department of Public Works that the sum of $651.20 shall constitute the contribution of the Village towards the cost of the aforesaid project and the Treasurer is hereby authorized and directed to deposit such sum with the State Comptroller, subject to the draft or requisition of the Superintendent of Public Works, and?be it FURTHER RESOLVED, that�a certified copy of this Resolution be filed with the State Comptroller and with the State Superintendent of Public Works it being under- stood that upon completion of the above described project, the Superintendent of Public Works of the State of New York shall transmit to this Village a statement showing the actual costs and expenses of such work and shall notify the Village of the amount due from or to be returned to the Village, as the case may be, and that any sum due the State of New York shall be paid by the Village within sixty days of transmittal of said statement. Attorney Newman reported on investigation of sewage treatment plant damages in- , curred by blasting by Route 13 Contractor on July 3, 1962. He asked T. G. Miller, C.E., to appraise the damages and Mr. Miller requested the assistance of Mr. Ward. Mr. Newman presented their report and bill covering these services. Estimate of cost to repair damages to plant between $550 and $600. Mr. Miller's fee $35.00 and Mr. Ward's fee $35.00. 88. VOTED that.:action on figures be tabled pendingreceipt of detailed list of damages to the plant. The Board requested the Clerk to secure such detailed state- ment from Mr. Miller to present to contractor. 89. VOTED to have Clerk proceed as necessary to purchase a checkwriter. The Board decided the purchase of a dictating machine should be further inves- tigated. 90. VOTED to approve Clerk's request for the purchase of a table for-copier and a small steel bookcase with or without glass doors. Engineer Rogers presented T. G. Miller's bill for engineering services for Basic Improvements and for third sedimentation tank, for the period May 1, 1961 through June 3, 1962 in the amount of $109600. After considerable discussion it was 91. VOTED to request Mr. Miller to presentea detailed statement on costs in light ' of fact we have to submit bill to University. On receipt of such statement we will then consult with University to see if they approve payment in this amount. Board requested Engineer to check on supervision of construction of plant addition. 105 Sludge disposal was explained by Engineer. Cornell University has placed land at our disposal on Snyder Road where their:,veterinary burial grounds are located. The ' Town of Ithaca has loaned us their bulldozer for ditching and the Artificial Breeders Association is covering our sludge with loads of sawdust. All of above are being done at no cost to the Village. The Board complimented the Engineer on his handling of the situation. Mr. Quinlan reported progress being made on installation of 12" water pipe by City of Ithaca saying they expected to omplete installation this week. Adjourned 6:30 P.M. Vera W. Snyder village Clerk -.r MINUTES of a regular meeting of the Board of Trustees held at the Village Office on September 17, 1962 at 7:30 P.M. PRESENT: Mayor Marcham; Trustees Dean, French, McElwee, Norton, and Weatherby; Engineer Rogers; Treasurer Upchurch; Police Commissiopner George; Attorney Newman and Thomas G. Miller, Jr., C.E. Mr. Miller explained the bill of $10,600 for engineering services on plans for sewer plant additions for period May 1961 through June 1962. 92. VOTED to pay the bill of $10,600 as submitted by Mr. Miller provided he will spell out in adequate detail in writing what he regards as the unusual circumstances to justify it. I , 93. VOTED to approve minutes of meetings of June 189 25, July 9 and August 14, 1962 as previously furnished Trustees in mimeographed form. 94. VOTED approval.of Abstract of Audited Vouchers dated September 179 1962 in the following amounts: General Fund, $10;317.41; Sewer Fluid, $993.34; Capital Fund - Sewer, $109600. 95• VOTED to request Attorney Newman to look into the legal aspects of the City -owned Sheldon Road tank. Mayor Marcham explained briefly his thoughts on preparing a booklet containing in- formation of Village affairs to residents. Since a new packer is being purchased and information on new routes will need to be sent to residents in the near future, it was felt such a report should wait until just prior to Annual Resident meeting next spring. 96. VOTED to refer Insurance Report from McKinney Agency to the Insurance Committee for their consideration. Mayor read his letter to Attorney Stamp of Cornell University regarding sewer:- charge refund and the Board decided to let the matter ride. ' There has been no report received of combining Town and Village from Town Supervisor Boynton regarding his pro- position offices. The Mayor gave results of the"nard survey on question of width of lot as follows:: 468 cards received; 263 favored 325 feet average width, and 185 favored 100 feet - 1 1. average width, and 20 were void, either unsigned, no choice indicated or other dimension written in. 97. VOTED to amend Section 7 -a of article XI, Zoning, to read: 7 -a. Size of Lots. ' Lot sizes in the residence district shall be as follows: Minimum average width 125 feet Minimum average depth 150 feet Engineer Rogers reported on road work being done in the Village, saying paving had been done on Westbourne Lane, Ridgewood Road, Kline Road to Cayuga Heights-Roads short section of,Wyckoff Road, White Park Road, Iroquois Road, Midway Road, Highland Park Lane, Country Club Road, Pleasant Grove Road, Sheldon Road and Overlook Road from Kline Road to Wyckoff Road. Shoulder work to begin September 18. Estimated $10,000 for paving cost and $2,000 more for shoulder work. The Engineer informed the Board of bid opening on leaf collection equipment stat- ing only one bid was received from A. L. Barnum & Son, Burdett, N. Y. on a Model L. G. (Litter - Getter) manufactured by the Tarrant Manufacturing Company, Saratoga Springs, N. Y ., mounted, painted and available one week after delivery of packer to Saratoga Springs - $2,450. • • 98. VOTED to accept bid by A. L. Barnum & Son to supply Model L.G. (Litter.- Getter) at the price of $29450. Engineer Rogers stated a resolution was needed to authorize estimate on operation of sewer plant to enable him to complete forms requesting State Aid._ 99. Resolved, this 17th day of September, 19629 by the Board of Trustees'of the Village of Cayuga Heights, as follows: To authorize Engineer John B. Rogers and Treasurer Frederic M. Upchurch to prepare an advanced estimate of operation costs of sewage treatment works as re- quested by Commissioner of Health, State of New York. Engineer Rogers stated it has become necessary to have. the east line of the Vil- lage resurveyed.. The Board instructed the Engineer to secure a cost estimate on such a survey. The Engineer described maintenance at Charles Collins' Dump and expressed his opinion it would save punctures of tires on new truck if we used it. The Board dir= ected Mr. Rogers to contact Mr. Iaverty and to inquire into continued use of City Dump, yhould be done before October 1st so proper notification of discontinuance of contract may be given. After discussion of Mr. Gentle's letter regarding size of lots, it was 100. VOTED to authorize Mr. Rogers to handle with Mr. Gentle the division of his property at 702 -704 Triphammer Road, so as to treat it as two lots. After Mr. Rogers read Attorney Adams' letter regarding zoning violation at 500 Hanshaw Road where owner John Arthur has rented to 11 studentss it was 10,1. VOTED that Attorney Newman draw up a, proper ordinance to define the word "family" for use in the Village Ordinances. , 102. VOTED to recommend to persons wishing to retain Highland Park sign that they.• erect a proper sign on private property and we will remove the one on our property. 103. VOTED to authorize the imposition of $5.00 fee for street opening permits in 107 the Village regardless of opening pavement or not. 104. VOTED to inform Mr. Roth on receipt of request for sewer service that we do not have the capacity to accept, additional sewage at our present plant; and are not likely, to have capacity.until the :end of 1964 on completion of additions to sewer plant. In the meantime it would be necessary for him to take up the matter of forming a sewer district with the Town of Lansing; make his formal request to the Village, then take his turn in being considered for service, there being other requests ahead of his. 105. VOTED to authorize the Clerk to request bids on erection of pole barn after specifications have been drawn up by the Engineer. 106. RESOLUTION DATED SEPTENIDER 179 19629 AUTHORIZING THE ISSUANCE OF A CAPITAL NOTE OF THE VILLAGE OF CAYUGA HEIGHTS IN THE AMOUNT OF $5,000 TO PAY PART OF-THE COST OF PURCHASING A LEAF - LITTER GETTER WITH A PACKER BODY AND BROCKWAY TRUCK CHASSIS. RESOLVED, this 17th day of September, 19629 by the Board of Trustees of the Village of Cayuga Heights, as follows: Section 1. The object and purpose for which the obligations herein are authorized to be issued consist of the purchase of threaitems, to wit: a Heil Colectomatic Mark II Packer Body, a Brockway Truck Chassis and a Leaf- Litter Getter at an estimated total maximum cost of $14,650. Section 2. Thd plan for financing such object or purpose consists of the issuance of a capital note of said Village in the principal amount of $5,000 and the payment of the balance from current funds. The said capital note is hereby authorized for such purpose. Section 3. The period of probable usefulness of such object or purpose is hereby determined to be five years. Section 4. The said note shall be sold by the Village Treasurer for not less than par and accrued interest at private sale. It shall bear interest at a rate not ex- ceeding three percent per annum, payable at maturity, and it will be payable as to both principal and interest in lawful money of the United States at the Tompkins Cou;ity Trust Company in Ithaca, New York, with the privilege to the Village of pay- ing the same prior to maturity. The said note will bear such date and be in' -such form and of such terms and contents consistent herewith and with the Local Finance law of this state as the Village Treasurer shall determine. The faith and credit of the Village of Cayuga Heights are hereby irrevocably pledged for the payment of the principal and interest on such note and an amount sufficient to pay the same and the interest thereon:shall be included in the next annual budget of said Village, and such capital note shall not be renewed. Section 5. This resolution shall take effect immediately. Treasurer Upchurch presented his quarterly report showing the following bank balances: General bland Balance 8/31/62 $289638.63 Sewer Fund - Plant 18,614.44 Sewer Fund - Lines 3,069.21 Water Improvement 3,976.06 ® Capital Fund -Sewer 2,867.92 Trust & Agency Account 600.00 107. VOTED to accept Treasurer's 3 -month financial report and place on file. 108. VOTED to authorize Treasurer to consolidate 3 bank accounts into one account; t 10 i.e. Sewer Fund, Water Improvement Fund, and General Fund, calling the new bank ac- count "General Account." 109. VOTED to transfer the following: General Fund: To A -82 -200; From A -1290 -650 $ 252.04 To: Capital Fund Sewer: From Water & Sewer Capital Reserve Fluid $89000.00 Police Commissioner George submitted police reports for the months of June, July and August, 1962, which are oh,-file in the Clerk's office.; r 110. VOTED to authorize the purchase of a street painting machine and charge the cost against street equipment. 111. VOTED to employ another police officer on a: provisional appointment, beginning salary to be $4,500 per annum payable semi - monthly.•;- 112. VOTED approval of appointment of Mrs. Constance Lust to position of School Crossing Guard at $900 for 10:months payable monthly. Clerk read letter from Dun & Bradstreet Inc. regarding proposal of informing them of building permits over $3,000 as issued by Village Engineer on a fee basis. The Board decided to leave the matter up to Dun & Bradstreet's local representative. The Board of Trustees, after hearing complaint on assessment for Beta Sigma Rho Fraternity, felt this complaint should have been filed on Grievance Day, February 219 1962 instead of June 21, 1962. Therefore no action was taken. Suggested it be brought up for consideration at assessment time next year. After Clerk read letter of July 5th from T. F. Sharp regarding his assessment, it was 113. VOTED to instruct the Clerk to advise Mr. Sharp that if he wishes to present the matter at Grievance Day it will be given consideration. Sitting as the Board of Assessors, the Board 114. VOTED to approve the following applications for Veteran's exemptions: Berns, Jr., Walter 102 Iroquois Rd. $ 19150.00 Broten, Paul R. 217 Highgate Rd. 19700.00 Gibson, James J. 111 Oak Hill Rd. 59000.00 The Clerk presented State Health Plan for Board consideration'.and it was decided to turn the matter over to our Insurance Committee composed of Treasurer Upchurch, Mayor Marcham and Trustee Wheeler for their study and recommendation. 115. VOTED to approve overtime as follows: Bierce 6z hours $10.73 Cornelius 12 " 33.6o Garvin 71 to 1 15.75 Haskins 8 " 20.00 Oltz 142 29.73 116. VOTED approval of T. G. Miller bill in the amount of $70.00 for estimate submitted on damages to sewer plant, on reading the detailed stathment of damages. The Board.-suggested we try out other dictating equipment before decisio is made. Meeting adjourned at 11:15 P.M. LVera W. Snyder, erk I,]