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HomeMy WebLinkAboutSpec Mtg. Minutes 5/31/1961; Reg Mtg. Minutes 6/20/1961M 9. VOTED to approve Police Commissioner George's report for April 1961 which included Calls received 58 Parking tickets 8 Misdemeanors 1 Motor vehicle accident 0 Traffic arrests 15 VOTED to approve the recommendation that Officer Frederick Whiting attend police school. Taking note of the fact that no one appeared at the Public Hearing to object to the proposed new traffic ordinance it was unanimously VOTED to adopt the new traffic ordinance as attached to these minutes to become effective June 19 1961 after proper publishing and posting as required by Section 95 of the Village Law. 10. VOTED to draw a check on the General Fund to the Sewer Fund to cover delin- quent -sewer charges for 1960 -61 pluscsewer rent penalties. VOTED to draw check on the General Fund to the Special Assessment Fund -Water Improvements Fund to cover delinquent water charges for 1960 -61 plus water charge (penalties. 11. VOTED to set next Regular Meeting date on June 20, 1961 at 7:30 P.M. VOTED to hold a Special Meeting on May 319 1961 at 5:30 P.M. 12. Trustee Baker reported on Zoning Ordinance Committee recommendations that side yard setbacks should be increased to 15' in residential areas and the heights of buildings should be lowered to 25' in residential areas and that building permit fees should be proportionate to-the cost of the building to be built. (Correction 6/20/61) "Also recommended was that owners of land heretofor acquired as a single lot shall not subdivide said land into twopr more building lots without the approval of the Board of Trustees." VOTED to refer these proposed ordinances to Attorney Newman for proper wording and legality. VOTED to adjourn at 11:10 P.M. --:r -y -6 / John B. Rogers Village Clerk MINUTES of a Special Meeting of the Board of Trustees held Wednesday, May 319 1961, at 5:30 P.M. at the Village Office, 194;Pleasant Grove Road. PRESENT: Mayor Marcham; Trustees Baker, French, McElwee; Engineer Crandall; Treasurer Upchurch. 1. VOTED to amend Section 6 of the minutes of April 3, 1961 to include the following: "The following resolution was unanimously passed by the Trustees: VOTED - Resolved to proceed with the alterations and additions to the Sewage Treatment Plant Expansion as outlined by Engineer Crandall. The costs not borne by a Federal Grant, State Grant or Cornell University to be paid for by the Village and that the Village will provide proper and efficient opera- tion and maintenance of the approved Project after completion of construction thereof." S -01,W r 1 1 47. 2. VOTED approval of bills for payment as per Abstract of audited voucher dated May 31, 1961, General Fund $3,959.099 Sewer Fund $19168.311:9 as presented by the Treasurer. VOTED approval of overtime for May 299 1961 - Cornelius, Harold B. 4Z hours; Delbert Grover, 4z hours; Steven S. Oltz, 42 hours. Treasurer estimated*$49000 to $4,500 surplus in the General Fund and estimated $11,000 surplus in the sewer operating fund. VOTED to record that $6,000 was repaid to.the Capital Reserve Fund Water & Sewer from the General Fund to repay a loan that helped finance the Road Project of 1960 -61. Transfer was made with the understanding that the 1961 -62 budgeted amount of $25,000 for street contract services will be reduced by $6,000 to reimburse the General Fund for the 1960 -61 carryover. VOTED to transfer as requested by the Treasurer: SEWER PLANT OPERATING FUND FROM AMOUNT TO AMOUNT G- 290 -650 352.00 G- 290 -628 291.00 T- 123 -400 61.00 352.00 Treasurer Upchurch reported that the total cost of resurfacing contract for street improvements 1960 -61 project was $180,714.33. VOTED to authorize.the payment of $1,093.98 from the.General Fund to the Capital Fund Roads Improvement. Engineer Crandall reported that the State Health Department had approved the preliminary plans for the alterations and additions to the Sewer Plant. Trustee French reported that Cornell University had expressed willingness to, sell the Savage Farm property to the Village and that.Vice President Burton was authorized to negotiate with the Village.. Engineer Crandall reported that the Village Application for State. Funds to assist in the purchase of Park Property has been.approved by the Finger lakes State Parks Commission and the State Council of Parks and that money has been set aside. The Village Board encouraged Trustee French and the committee to proceed with GENERAL FUND FROM AMOUNT I TO AMOUNT A -10 -400 390.00 A- lol -400 5.00. A -41 -400 4o.00 A- 43 -400 25.00 A =43 -110 580.00 A -101 -440 110.00 A- 54-400 470.00 A- 74-400 4o.00 A -58 -400 200.00 A- 81 -410 10.00 A -74 -200 280.00 A- 81 =420 '20.00 A -81 -200 209.00 A -105- 440 400.00 z, 17i9.00 A- 127 -4o0 25.00 A -290 -628 370.00 A -290 -676 19094.00 A- 103 -100 5.00 A -290 -619 65.00 2,179.00 SEWER PLANT OPERATING FUND FROM AMOUNT TO AMOUNT G- 290 -650 352.00 G- 290 -628 291.00 T- 123 -400 61.00 352.00 Treasurer Upchurch reported that the total cost of resurfacing contract for street improvements 1960 -61 project was $180,714.33. VOTED to authorize.the payment of $1,093.98 from the.General Fund to the Capital Fund Roads Improvement. Engineer Crandall reported that the State Health Department had approved the preliminary plans for the alterations and additions to the Sewer Plant. Trustee French reported that Cornell University had expressed willingness to, sell the Savage Farm property to the Village and that.Vice President Burton was authorized to negotiate with the Village.. Engineer Crandall reported that the Village Application for State. Funds to assist in the purchase of Park Property has been.approved by the Finger lakes State Parks Commission and the State Council of Parks and that money has been set aside. The Village Board encouraged Trustee French and the committee to proceed with 4 8 negotiations with: the University. VOTED to reject all bids received on May 1, 19619 for a new Police car and authorized the Clerk to proceed with rebidding. VOTED to adjourn at 6:15 P.M. -6/ John B. Rogers Village.Clerk MINUTES df the Regular Meeting of the Village Board of Trustees held Tuesday, June 209 1961 at 7:30 P.M. in the Village Office, 194 Pleasant Grove . Road. PRESENT: Mayor Marcham; Trustees Baker, Dean, French, Norton; Engineer Crandall; Treasurer Upchurch; Police Commissioner George; Fire Councilman Quinlan; Attorney Newman. Mr. Liebeskind appeared before the Board and stated that there was no apart- ment in his home and that he considered the real property assessment unjustly high. He stated that he had not received a grievance day notice and therefore would like to have his case heard. It was explained-that the Village legally does not have to send notices individually to property owners, but does so for the convenience of the residents. B @cause title passed to Mr. Liebeskind, after Grievance Day Not4ces went out, the former owner, not Mr. Liebeskind, received the notice. Based on Mr. Liebeskind's remarks and his signed letter of June 109 19619 it was VOTED to refund to Mr. Liebeskind of 102 Highgate load one sewer use charge unit ($40) for 1961 -62 as soon as the two unit sewer use charge($80) is paid by him; and for the Clerk to-so notify Mr. Liebeskind. Mr. Avery Gentle appeared before the Board to ask if anything is required of him to-start the work on the installation of the spur sewer sine to his property on Triphammer Road. Attorney Newman said a right of way easement had been acquired in the name of the Village across Professor Mackesey's property on Iroquois Road. VOTED to instruct Mr. Cornelius to purchase the proper materials.and to install the sewer %ine to serve the Gentle property on Triphammer Road. Engineer Crandall estimated the time of completion to be at least one month, probably two, and that the Village construction did not include the lateral. VOTED to request Attorney Newman to record the easement over the Mackesey property. VOTED to correct the minutes of May 99 1961 to list Trustee Norton as being present and to add the following to Section 12 - "Also recommended was that owners of land heretofor acquired as a single lot shall not.subdivide said land into two or more building lots without the approval of the Board of Trustees." VOTED approval of the minutes of May 9 as corrected and May 31 as furnished Trustees in mimeographed form.. 2. VOTED approval of bills for payment as per abstract of Audited Vouchers dated June 20, 1961; General Fund $60,037.41, Sewer Fund $49508.17 as pre- sented by the Treasurer. 3. VOTED approval of Police Commissioner's Report;-for month of May which included calls received 48 parking tickets 10 misdemeanors 6 motor vehicle accidents 2 traffic arrests 17 � -aa -61 t 1 i• iin Street signs were further discussed and it was decided to set some experi- mental posts and signs and for the Mayor and Police Commissioner to act as a 'committee to inspect and report to the Board. Problem of motor vehicle speeding in the Village was discussed. The effect of a proposed radar system and signs at Village entrances indicating that radar that was in use has in other municipalities reduced speeding. VOTED to request Police Justice Kent to consider the raising of fines for first offense of speeding to a minimum of $20. VOTED to have the Police Commissioner look into(manufacturers of and various types of radar equipment. 4. Upon request of Fire Councilman Quinlan, it was VOTED -to purchase two canvas covers for fire trucks at $60 each. VOTED to pay the AMERICAN IaFrance bill of$40.25 for 2 MSA Oxygen'Mask Audi- Larms. 5. a) Mayor asked for suggested plans dB action now that Engineer Crandall will resign as of June 30, 1961. Engineer Crandall proposed that the new firm of Crandall & Miller could serve as engineers for the Village on a fee basis. Mayor suggested that the matter stand over until a meeting of the full Board could be arranged. VOTED to appoint the Clerk and Deputy Clerk as Zoning Officer and Deputy Zoning Officer respectively as of July 1, 1961. ' VOTED to retain for the period until the Board meets and acts, July 15, 19619 the firm of Crandall and Miller to perform the functions of the Village Engineer. b) Trustee French reported that no negotiations on the Savage Farm purchase had been held. It was indicated that a member of'the Cornell Board of Trustees was not in favor of selling. c) The Mayor read Mrs. Freeman's letter suggesting improving the looks of the Village. It was suggested that the letter be filed so that it would come to the at ention of the Trustees when the bugd�et for the next year is b inngg drawn up. Correction tokthis paragraph 5.c. ai conclusion of these minu es) After a discussion'of the benefits to be gained.by the Village, it was VOTED to join the New York State Conference of Mayors. 6. Engineer Crandall said that White Park Road was not on the schedule for repairs this year. The experiment with "Dix -Seal" road surfacing on Cayuga Park Circle was not too satisfactory. The Engineer plans to surface Pleasant Grove Road and Highgate Road and if money permits, North Triphammer Road to the Village Line. He proposed to spend $15,000 for roads in July which will leave.money for emergencies for the rest of the year. VOTED to authorize the Clerk to request bids for approximately 19000 tons of plant mix, bituminous concrete State Type lA, binder'or top mix, price to be per ton, furnished, applied and rolled for finished surface, with a thickness of approximately 1z inches; approximately 1000 tons of Crushed limestone of No. ZA and No. 1 stone, price to be delivered at the street; approximately 10,000 gallons of Emulsified Asphalt - No. 70 B. Grade C:: price to be per gallon distributed on the street. Engineer Crandall reported that as requested he had submitted to the Trustees a report on Sewage Plant commitments and possible charges to areas north of the Hanshaw Road Sewer District, which is now on file in the Village Office.A He re- G- 1.,a, 61 50 viewed his major points and answered questions of the Board. �- — VOTED to inform Mr. Boynton that the Village would defer for one year, action and acceptance of sewage for treatment from the area in the Town of Ithaca north and east of the Hanshaw Road Sewer District and that a provisional rate of $75 per unit is indicated. 7. Attorney Newman reported on his meeting with the Zoning Ordinance Revision Committee. A written report was distributed. Doubts were expressed on the consti- tutionality of the requirement that all subdivision plans be submitted tolmndl. approved by the Board of Trustees. A "minimum size of lot as a control was suggested and said to be legal. The committee is to meet again with Attorney Newman and exploreithe minimum size of lot ordinance. VOTED approval of the Treasurer's report as submitted to Trustees in mimeo- graphed form. It included the following balances: General Mind $69920.919 Sewer Fund $119468.76, Special Assessment blued -Sewer Lines $11,446.789 Special Assessment Fund -Water Improvements $6,761.989 Capital Fund -Sewer $2,439.00 overdrawn. VOTED to transfer: GENERAL FUND FROM AMOUNT TO Amount A- 290 -650 50.00 A =64 -400 50.00 SEWER FUND FROM AMOUNT TO AMOUNT G- 290 -650 200.00 G -290 -613 200.00 8. a) VOTED to reject all bids for new police car. b) VOTED to refund upon payment of amount on the roll book for 1961 -62 excess sewer unit charges to: R. Brian How, 110 Roat Street $30 Helen H.Glifft, 1 Parkway Place 20 Herbert L. Gilman, 414 Triphammer Road 20 Arthur L. Liebeskind, 309 Highgate Road 60 Arthur A. Muka, 113 Kay Street 90 A letter from the Chairman of the Board of the First Congregational Church, Marvin Bogema, was read indicating that their sewer charge was paid under protest. VOTED to refund all water improvement charges to Ruth B. Fisher, 808 Hanshaw Rd. because as determined by Engineer Crandall, this property lies outside of the area that received increased pressure. VOTED to pay $50 toward the cost of retaining the Commercial Transportation Con- sultants to survey the feasibility of a common garage and related matters for the committee of Municipal Cooperation, Attorney Hamilton's letter of June 8, 1961 was read. It requested that the Village take over ownership of the lights at the entrance to Winthrop Drive and to assulde the cost of maintenance and operation. The Clerk was requested to obtain the cost of maintenance and operation from the New York State Electric and Gas Corporation. 10. VOTED to hold next regular meeting September 19, 1961 at 7:30 P.M. 11. VOTED to adjourn at 10:50 P.M. 4 , � 5 - 61 51 (Correction to paragraph 5.c. as follows:) to Minutes of June 20th "Be it resolved by the Board of Trustees of the Village of Cayuga Heights that this village become a member of the New York State Conference of Mayors and Other Municipal Officials, and that the Village Clerk is hereby instructed;,to send a voucher for $90.00 in favor of the Conference of Mayors and Other Municipal Officials for the annual membership dues." John B. Rogers Village Clerk MINUTES of a Special Meeting held on July 159 1961 at the Village Office at 1:00 P.M. . PRESENT: Mayor Marcham; Trustees Baker, Dean, French, McElwee, Norton and Wheeler. 1)The Mayor reviewed the situation regarding the position of Village Engineer, including the temporary appointment of Crandall & Miller. There are two applicants for the position, John B. Rogers, present Village Clerk and Taylor Lewis. After a general discussion it was A) VOTED that John,B. Rogers be appointed Village Engineer, effective,July 16, 1961, for unexpired term of Mr. Crandall. B) VOTED - Resolved: First, that the Board of Trustees of,the Village of Cayuga Heights, New York record their deep gratitude for the services rendered to the "F Village by Carl Crandall, in the office of Village Engineer during the past thirty years and more; and Second, that the Mayor express to Mr. Crandall the Board's appreciation not only of the length of his service, which covers almost the whole history of the-Village as an independent unit of government, but also the range and soundness of his knowledge in Village affairs, technical, legal and personal. C) VOTED that salary for engineer be continued at $39600 per annum. D) VOTEDIthat the Board retain the services of the firm of Crandall &.Miller, consulting Engineers, on a fee basis at the discretion of the Board. 2) The Mayor stated situation involving employment of Mrs. Vera W. Snyder, and it would be an advantage to have a Clerk available full .1time during office hours. VOTED to appoint Mrs. Vera Snyder as Village Clerk at an annual salary of $49300, effective July 16, 1961 for the unexpired term of Mr. Rogers. 3) Police Justice Kent has tendered his resignation effective August 1, 1961. The Mayor is to consult with Police Chief Lowell George and Attorney Newman as to candidates. 4) VOTED approval of bills as presented on Abstract of Audited Vouchers dated July 15, 1961 in the following amounts: General Fund $409943.60 , Sewer Fund 139138.58 VOTED the suggestion that bills for payment and fund transfers be shown on Agenda of meetings to save time during meetings. It was also VOTED that Treasurer's Report be prepared qua¢iterly instead of monthly. VOTED to adjourn at 2:15 P.M. Robert T. Dean, Clerk pro tem VS-16 /