HomeMy WebLinkAboutSpec Mtg. Minutes 8/16/1960; Reg Mtg. Minutes 9/13/1960N
MINUTES of a Special Meeting of the Board of Trustees held on Tuesday, August
16, 1960 at 5:00 P.M. in the Village Office.
PRESENT: Mayor
Trustees-
Engineer
Fire & Light Commissioner
Attorney
Marcham
Robert T. Dean
Robert S. Grant
Thomas E. Norton
James F. OtConnor
Carl Crandall
George Hanselman
Newman, Charles H.
1) VOTED approval of bills for payment as per audited vouchers.numbered
3 -A and 3-G dated August 16, 1960.
2) Engineer Crandall read a proposed "Advertisement for Bids" for road'.
surfacing and also Contract A and Contract B covering the work to be done. ,.
VOTED to authorize the Clerk to advertise within the next week.for bids '.
for road surfacing contracts as read by the'Engineer subject to approval of
Attorney Newnan,
VOTED'to request Attorney Newman to examine the contract documents.and re-
port to the Board. '
3) Fire and Light Commissioner Hanselman reported that "the Fire Company'had•
proposed to the Fire Commissioners that a fire siren be. installed on the Christopher
Circle water tank, the cost not to come out of the Fire Equipment budget. The
exact proposal of the Company was read by Commissioner Hanselman. No action was
taken by the Fire Commissioners as it did not seem to be in,their jurisdiction.
The Mayor proposed and the Trustees concurred to take the matter up at the
next regular meeting of the Board and the Clerk was instructed to include' the
Fire Company proposal in the Agenda for the meeting to be mailed to the Trustees.
A proposal by the Board of Fire and Light Commissioners to place seven street
lights on North Triphammer Road and 18 in the Williamsburg Park Area.was pres-
ented. The layout was submitted by the New York State Electric and,Gas Corp-
oration.
VOTED to authorize the installation of seven 2560 lumen street lights on
North Triphammer Road and to hold in abeyance the requests for,lights in the
Williamsburg Park area until recommended by the Board of Fire and Light Commiss-
ioners at at iris when roads in the area have been accepted by the Village and
have become the property of the Village.
4) The Mayor read and it was
VOTED to pass the following resolution:
Whereas this Board on December.9, 1958 accepted the resignation of Charles
H. Newman as Village Attorney and since that time has on.various occasions
'requested Mr. Newman to perform various legal services for the Village on a
private fee basis
P -16-60
And Whereas, by inadvertence the minutes of .this board for the meetings:
held on April 6, 1959 and April 4. 1960 erroneously recited thatihe Board
had appointed Mr. Newman as "Attorney for the Village on a fee basis as
authorized by'the Board of Trustees°
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RESOLVED that the Clerk be instructed to correct the said minutes to read
that "the Board voted to employ Charles H. Newman to give it such pro-
fessional service and advice as it may from time to time require, all such
service and advice to be on a fee basis as authorized by the Board of Trus-
tees, "the members of the: Board who were on the Board at the time of said
meetings having certified that this was the intent of the action then taken.
ADJOURNED at 6:00 P.M.
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)ohn H. Roger `
Village Clerk
MINUTES of the Regular Meeting of the Board of Trustees held September 13,
1960 at 7:30 P.M. in the Village Office, 194 Pleasant Grove Road, Ithaca, New York.
PRESENT: Acting Mayor
Trustees
Treasurer
Engineer.
Police Commissioner
Fire & Ligh Commissioner
Attoreny
Residents
O'Connor, James F.
Baker, Robert W.
McElwee, Raymond F.
Norton, Thomas E.
Upchurch, Frederic M.
Crandall, Carl
George, Lowell T..
Hanselman, George
Newman, Charles H.
Peiffer, V. R.
Neigh, V. F.
Residents V. R. Peiffer. and V. F. Neigh of 209 and 207 North Triphammer Road
appeared before the board to complain of the placement of poles in front of their
properties for the television cable. Actually no poles have been placed north of
Texas Lane but stakes have been driven to indicate proposed future location of
poles. Engineer Crandall reviewed the file and determined that no permit has
been issued for North Triphammer Road north of Texas Lane.
1) VOTED approval of minutes of June 7, 153 July 72 192 29 and August 16, 1960
as presented to the Board in mimeographed form.
2) VOTED to approve bills for payment as read from Abstract of Audited Vouchers
4 -A and -G dated September 13, 1960 in the amounts of $11,416.35 and $61,176.14.
3) Acting Mayor O'Connor reported that a meeting of the Northeast Water District
was to be held September 14, 1960 to discuss the extension of-the Hanshaw Road
Sewer District on the creation of a new sewer district presumably to tie into
the Village sewer system.. Engineer Crandall will attend the meeting to represent
the Village.
4) Engineer Crandall read the three bids received from J. W. Dougherty Con -
struction Corporation, Dyer -Fitts Construction Company Incorporated and Economy
Paving Company for Contracts A and B for the construction of street surfacing.
VOTED to award Contract A to Dyer -Fitts Construction Company Incorporated,
Binghamton, New -York low bidder,, 'as recommended by•'the En ineery' and to= award
:`
Contract B'to Economy Paving Company, Cortland, New York low bidder, as re-
commended by the Engineer. The Engineer explained the need for consulting
services in supervision of these unit price contracts. General supervision,
Contract Documents, etc. to be performed by Mr. Crandall at no charge.
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VOTED to transfer as requested by the Treasurer $240.00 from A- 290 -650
to A=82_:: •30- • •
As proposed by the Treasurer the following resolution was moved, seconded
and unanimously
VOTED RESOLVED, By the Board of Trustees of the Village of Cayuga Heights,
that John B. Rogers, Village Clerk be,and hereby is authorized to dispose of
record.,items number 1,3,4,7,8,9,11,13,14,16 20,21,22,23,28 30,31,34,51 52,
56, 62, 63, 65, 69, 70, 80, 91, 83, 84, 85, 86, 87, 91,943130,138,139,1�0,E3,148,]j i9,
150,151,153,154,215,216.,222,225 on Records Disposition Request List Number
122 -VC -8 issued pursuant to ® ection 114 of the Regulation of the Commissioner
of Education, and be it further
RESOLVED, that the Clerk of this Board be, and hereby is, directed to
furnished' a certified copy of this Resolution.to•John B. Rogers, Clerk, to
be forwarded to the Commissioner of Education.
6) Fire and Light Commissioner Hanselman reported on the request of the
Fire Company for a siren to be installed on the Christopher Circle water•
tank in the Town of Ithaca, the cost not to come out of the fire equipment
budget. Town Supervisor's letter of August 22, 1960 relaying some objection
to such a siren was read. Treasurer Upchurch commented that the cost of such
an.expenditure would hate to come out of the Fire Equipment budget until that
fund was used up but that if additional funds were later needed in that budget,
monies could be transferred to it.
The Fire & Light Commissioners recommended the installation of the siren.
VOTED approval of the purchase and installation of a fire siren on the
Christopher Circle water tank subject to written approval of location by the
Town of Ithaca Board. Total cost not to exceed $500..
Commissioner Hanselman also reported further on the Fire Comapny's re-
quest for a Fire Council form of organization as spelled out in their letter
of May 18, 1960. The Commissioner had no recommendation.
VOTED to authorize the Fire & Light Commissioners to invite 3 members of
the a Company who are residents of the Town of Ithaca to meet with them
at their regular. meetings. The question of a Fire.Council. was tabled for
full Board action. '
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VOTED to engage as a consultant, the expert road builder., Harry Baker,
at a lump sum of $1,000 for the fall 1960 road construction under Contract A
and
B as recommended by Engineer Carl Crandall.
5)
VOTED approval of Treasurerts Report for August
1960 as mailed to the
Trustees in mimeographed'form and as discussed by the Treasurer. The follow-
ing
balances as of August 31, 1960 were included:
General Fund
$19,396.22
Sewer Fund
283966.11
Special Assessment Fund -Sewer Lines
14,515.30
11 1: 1: -Water Improvements
3,397.92
Capital Fund -Water Improvements
3,202.05
VOTED to transfer as requested by the Treasurer $240.00 from A- 290 -650
to A=82_:: •30- • •
As proposed by the Treasurer the following resolution was moved, seconded
and unanimously
VOTED RESOLVED, By the Board of Trustees of the Village of Cayuga Heights,
that John B. Rogers, Village Clerk be,and hereby is authorized to dispose of
record.,items number 1,3,4,7,8,9,11,13,14,16 20,21,22,23,28 30,31,34,51 52,
56, 62, 63, 65, 69, 70, 80, 91, 83, 84, 85, 86, 87, 91,943130,138,139,1�0,E3,148,]j i9,
150,151,153,154,215,216.,222,225 on Records Disposition Request List Number
122 -VC -8 issued pursuant to ® ection 114 of the Regulation of the Commissioner
of Education, and be it further
RESOLVED, that the Clerk of this Board be, and hereby is, directed to
furnished' a certified copy of this Resolution.to•John B. Rogers, Clerk, to
be forwarded to the Commissioner of Education.
6) Fire and Light Commissioner Hanselman reported on the request of the
Fire Company for a siren to be installed on the Christopher Circle water•
tank in the Town of Ithaca, the cost not to come out of the fire equipment
budget. Town Supervisor's letter of August 22, 1960 relaying some objection
to such a siren was read. Treasurer Upchurch commented that the cost of such
an.expenditure would hate to come out of the Fire Equipment budget until that
fund was used up but that if additional funds were later needed in that budget,
monies could be transferred to it.
The Fire & Light Commissioners recommended the installation of the siren.
VOTED approval of the purchase and installation of a fire siren on the
Christopher Circle water tank subject to written approval of location by the
Town of Ithaca Board. Total cost not to exceed $500..
Commissioner Hanselman also reported further on the Fire Comapny's re-
quest for a Fire Council form of organization as spelled out in their letter
of May 18, 1960. The Commissioner had no recommendation.
VOTED to authorize the Fire & Light Commissioners to invite 3 members of
the a Company who are residents of the Town of Ithaca to meet with them
at their regular. meetings. The question of a Fire.Council. was tabled for
full Board action. '
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7) 'VOTED approval of Police Commissioner's report for June, July and August
which. included:
June 1960 July & P2 1960
Calls .Received 39 �—
Felonies 5 3
Misdemeanors 4 9
Arrests 16 16
Parking,tickets 11 14
Accidents (traffic) 4 5
School Crossing Guards have requested a raise in pay.-There is also such a
request pending in the City. Board decided to wait for determination of_City
on this matter.
8) a)
b),
c)
d)
e)
VOTED to refund to R. P. Agnew $e20 for 2 unit.over,- payment on his sewer
use charge.
VOTED to base the salaries for the Clerk's Office.on an annual hourly
total of 1560 hours. (l.e. 30 hours per week for 52.weeks) including
paid vacation and paid holidays. • ..
VOTED to pay the expenses of the Deputy Village Clerk to attend the
Conference of Mayors and other Municipal Officials in Albany.,-estimated
to be 680.
VOTED approval of overtime payments to:
Rose M. Tierney $10.00 Delbert Grover 066.34
H. B. Cornelius 48.75 Lyle Knapp 51.85
R. C. Garvin 52.50 S. S. Oltz 54.96
Veteran's Exemption from Real Property Taxes application from C. Paul
Russo was not approved because there was no indication that some pay-
ments of eligible funds were spent on the property.
9) VOTED to hold next regular meeting October 11, 1960 at 7:30 P.M
10) VOTED to adjourn at 10:30 P.1f.'
0 J B. Rogers v
illage Clerk
it
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MINUTES of the Regular Meeting of the Board of Trustees held October 11, 1960
at 7:30 P.M. in the Village Office, 194 Pleasant Grove Road, Ithaca, New York:
PRESENT: Mayor
Trustees
Treasurer
Engineer
Police Commissioner
Attorney
Harcham, F. G.
Baker, Robert W..
Grant, Robert S.
McElwee, Raymond F.
Norton, Thomas E.
O'Connor, James F.
Upchurch, Frederic M.
Crandall, Carl
George, Lowell T...
Newman, Charles H.
Mr. Gerald R. Molinari of the Truck Equipment .CcIrporation appeared to describe
the'Truxmore Refuse Collection Packer Bodies and to report on the dayts demonstration
of collecting the village refuse.
1) VOTED approval of minutes of September 13, 1960,as presented to the Board in,
mimeographed form.
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