HomeMy WebLinkAboutSpec Mtg. Minutes 9/19/1958; 10/10/1958; Reg Mtg. Minutes 10/15/1958118
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Minutes of a Special Meeting of the Board of Trustees held September 199 1958
at 5:10 P. M. at the Village Office, 194 Pleasant Grove Road.
PRESENT: Mayor
Trustees
Engineer
Attorney
F. G. Marcham
L. M. Catherwood
T. E. Norton
A. Rachun
J. R. Simpson
H. H..Williams
Carl Crandall
Charles H. Newman
1) Attorney Newman reported on the legal procedure necessary to facilitate
the financing of the water system improvements. The intention of the Board was
expressed to assess the cost of the water system improvements to the property owners
who are benefited by the improvements. Attorney Newman read the following resolu-
tion and it was moved by Trustee-Simpson and seconded by Trustee Williams and
VOTED to adopt a resolution to wit:
BOND RESOLUTION DATED SEPTEMBER 19, 19589 AUTHORIZING
THE EXTENSION OF THE WATER DISTRIBUTION SYSTEM OF THE
VILLAGE OF CAYUGA HEIGHTS AT A MAXIMUM ESTIMATED::COST
OF $2009000 AND AUTHORIZING THE ISSUANCE OF $2009000
SERIAL BONDS OF SAID VILLAGE TO PAY THE COST THEREOF
BE IT RESOLVED, this 19th -day of September 19589 by the Board of
Trustees of the Village of Cayuga Heights, Tompkins County, New York, as follows:
Section 19 The construction of an extension to the water distribution . ,
system of the Village of Cayuga Heights, including the necessary land and easements
therefor, is hereby authorized at a maximum estimated cost of $2009000.
Se#ibn 2. The plan for the financing of such object or purpose is by
the issuance of not exceeding $200,000 serial bonds of said village pursuant to the
provisions of the Local Finance law.
Section 3. It is hereby determined that the period of probable usefulness
of such object or purpose is 40 years as provided in subdivision 1 of paragraph a of
Section 11.00 of the Local Finance Iaw; and that the proposed maturity of the bonds
authorized will be in excess of 5 years.
Section 4. Pursuant to Section 224 of the Village law it is hereby
determined that the cost of extending the water distribution system shall be borne
wholly by the owners of land benefited or abutting on the streets on which said
work is done. Pursuant to items (a) and (i) of subdivision 3 of paragraph d of
Section 107. 00 of the Local Finance law, no down payment is required in connection
with the issuance of the bonds or bond anticipation notes herein authorized.
Section 5. The faith and credit of said Village of Cayuga Heights, New
York are hereby irrevocably pledged to the payment of the principal of and interest
on said obligations as the same become due and payable. An annual appropriation shall
be made in each year sufficient to pay the principal of and interest on such obliga-
tions become due and payable in such year.
Section 6. Subject to the provisions of the Local Finance Law, the
power to authorize the issuance of and to sell bond anticipation notes in antici-
pation of the issuance and sale of the serial bonds herein authorized, including
1.I.
renewals of such notes, is hereby delegated to the Village Treasurer. Such notes
shall be of such terms, form and contents and shall be sold in such manner as may be
prescribed by said village treasurer consistent with the provisions of the Local
Finance Law.
Section 7. The validity of such bonds'%Ay be contested only if
(1) such-bonds are authorized for an object or purpose for which
the Village of Cayuga Heights, New York is not authorized to expend
money, or
(2) the provisions of law which should have been complied with
at the date of publication of this resolution are not substantially
complied with
and an action, suit or proceeding contesting such validity Is-commenced within 20
days after the date of such publication, or
(3) such bonds are authorized do violation of the provisions of
the Constitution.
Section 8. This resolution, which takes effect immediately, shall be
published in full in the Ithaca Journal together with a notice of the Village Clerk
in substantially the form provided in Section 81„00 of the Local Finanee,Law.
The question of the adoption of the foregoing resolution was duly put
to a vote, which resulted as follows:
Fred G. Marcham
voting
Aye
Thomas E. Norton
voting
Aye
Alexius Rachun
®
voting
Aye
James R. Simpson
Voting
Aye
Louise M. Catherwood
voting
Aye
Harold H. Williams
voting
Aye
The resolution was thereupon declared duly adopted.
2) VOTED to authorize the Clerk to publish as he sees fit advertisements
starting September 26th for bids on the water'system improvement plans prepared
under the supervision of Engineer Crandall. Bids are to be received until 11 A.M.
October 109 1958.
VOTED to hold a special meeting of the Board -of Trustees to receive bids
on October 10, 1958 at 11 A.M._in the Village Office.
VOTED to request the Clerk to write to the City of Ithaca Board of Public
Works asking for their approval of the water system extension plans to be received
by them Monday, September 22, 1958 and to informs them that if approved, advertise-
ments will be published September 26, 1958,• and bids will be accepted until 11 A.M.
October 10, 1958. All work will comply with the City specifications and a copy of
City specifications are to be attached to the bid.specifications.
3) Mayor Marcham read the letter of Attorney Shirey, pertaining to the
use of the Cornell Residential Club in connection with sewer charges.
' VOTED to deny the request (of the Cornell Residential Club) for a dewer charge
change. "^ 11;.s
4) Amendment - see attached. "�5�'�
4)a. VOTED to change the next regular meeting date from October 14, 1958 to
Wednesday, October 159 1958.
120
5) Attorney Newman reported to the Board on the examination of claimant
R. S. Brewer.
Adjourned at 6:10 P.M.
_ohn Eogerst !C11
Clerk
Minutes of the Special Meeting of the Board of Trustees of the Village of-
Cayuga Heights held October 10, 1956 at 11 A.M. in the Village Office at 194
Pleasant Prove Road.
K
PRESENT: Mayor F. G.• Marcham
Trustees Louise M. Catherwood
T. F. Norton
•A. Rachun
J. R. Simpson
H. H. Williams
Engineer Carl Crancall
Treasurer F. M. Upchurch
Attorney C. H. Newman
Also present - representatives of the bidders and
other interested parties.
Bids for Contract A and Contract B for the.Water Improvement System in the
Village were opened and examined for bid security and publicly read by Clerk
Rogers as
follows:
"
CONTRACT A
1.
Rocell Construction Co.
1631125.00
2.
R. " Schooley
1739240.50
3.
Edwin G. Cornell
1509875.00
4.
R. B. Hazard, Inc.
169, 934.00
5.
Cummings Construction Co.:
1,59,450.00
6,
Oscar DeBree, Inc.
141,004.00
7.
A. Plotzker Co., Inc.
144,563.91
8.
Spezio Construction Co., Inc.
1381,885.00
CONTRACT B
1.
Chicago Bridge & Iron Cc
26,750.00
2.
Pittsburgh- DesMoines Steel Co
25,630.00.
3.
Graver Tank & Mfg. Co., Inc.
27,168.00
VOTED to authorize the granting of easements to the New York State Electric and
Gas Corporation for power lines and poles in connection with the Water Improvement
System (subject to the approval of the Village Attorney and granting the Mayor power
to sign for the Village), and for the Treasurer to pay to the.-New York State Elec-
tric & Gas Corporation $75.00 per pole for the two required poles. .
VOTED to approve the bills read by the Treasurer as follows: See Schedules 5A, 5G9
5S, 5H -WI.
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Amendment to minutes of September 199 1958 /20 4
4) With corrections in Sewer Work Books as effected by the changes made
September 5, 9 and 19th, the Trustees considered the Sewer Roll completed and closed
and
VOTED approval of the sewer roll in the aggregate amounts of $190649050 for land
assessment; 78,224 feet for average width of lot; and 875.05 units for sewer use
rental; and further, approval of the individual property apportionments totalling the
above mentioned aggregate amounts, and ordered the so completed sewer roll to be filed
with the Village Clerk.
To provide for individual charges on the basis of the approved apportionment,
it was
VOTED RESOLVED, that the amount of $339762.70 be levied for special assessment
fund sewers, comprised of $69384.30 on land assessment and $27,378.40 on. average
width of lot assessment; that $39,677.25 be levied for sewer use rental plus $225.00
charges omitted in 57 -58, as these items have been verified by the sewer charge
committee; that the Clerk extend upon the sewer charge roll the individual charges
as computed from the individual property apportionments totalling the amounts noted
above, and to turn the thus completed roll over to the Treasurer.
To provide for collection ofthe sewer levy, it was
VOTED RESOLVED, that the Treasurer collect the individual charges as provided
on the sewer charge roll, with penalties as pre*101ously approved for delinquent payment.
it
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VOTED to approve the bill from Ithaca Insurance Agency for insurance on Officer Whiting's
car subject to clarification that the bill is for public liability insurance only.
VOTED to transfer to A- 82-490 (Police Department) $100.00 from A- 290 -65o.
VOTED to transfer. to A- 54_100
Adjourned at 11:38 A.M.
$500.00 from A- 290 -400.
llJ �.
hn B. Rogers, III
rk
Minutes of a regular meeting of the Board of Trustees held October 159 1958 at
7:30 P.M. in the Village Office at 194 Pleasant Grove Road.
PRESENT; Mayor
F.
G. Marcham
Trustees
Louise M. Catherwood
T.
E. Norton
J.
F. O'Connor
A.
Rachun
J.
R. Simpson
H.
H. Williams
Engineer
Carl Crandall
Treasurer
F.
M. Upchurch
Attorney
C.
H. Newman
'
Police Commissioner
L.
T. George
Fire Commissioner
G.
R. Hanse]man
A) The meeting opened at 7:30 P.M, with the Mayor welcoming residents Dr. 0. J.
Van Dyk of 616 Cayuga Heights Road, George V. Smith of 104 Berkshire Road and Dr.
Erich Manteuffel of 705 Cayuga Heights Road. Dr. Van Dyk, speaking for the group,
pointed out by use of maps that there was room between the "Short Line Railroad
Route" location of proposed relocation of Route 13 and the route which had been
reported to him as being currently adopted by the State Engineers. Dr. Van Dyk
reported that his information was that Mr. Manteuffel's house, Professor Cotttell's
house of 702 Cayuga Heights Road and possibly Mr. Chaddock Headts house of 703 Cayuga
Heights Road were.to be condemned
Dr. Van Dyk proposed that Mayor Marcham and a delegation go to Syracuse to
propose a route more to the west and north that would not necessitate the condemning
of existing houses but would not get into the area where deep ravines greatly in-
creased the cost of the proposed road. The Mayor assured the group that their sug-
gestions would be considered and the three residents then left the meeting.
B) Engineer Crandall pointed out that up to now there was no definite route to
object to as there was no definite plan accepted by the State, and he now knew of
no definite plan, but that it might be wise to consult with the State to see what
was now proposed by them. At the same time the Village should emphasize to the
State the desirability of routing to miss the Village Sewer Plant and the existing
houses on Cayuga Heights Road and to minimize as much as possible that portion of the
Village to the north and west.that would be cut off from the rest of the Village.
After further discussion in which all the Trustees expressed the thought that
some action should be taken, it-was
122
VOTED to instruct the Mayor to call Mr. Towlson and request him to meet with the
Board of Trustees at his earliest possible convenience to discuss the present plans
of the State as to the location within the Village of the relocation of Route 13.
1) Minutes of September 9. 1958 were amended to read 4) Line 1 - "Attorney
Newman announced that he expected A decision on the Savage Farm....."
Minutes of September 19, 1958 were amended to read 1) Section 6 - Line 2
"Power to authorize the issuance of and to sell bond anticipation notes in...."
2) VOTED to approve payment of bills as follows - See Schedules 5 -A, 5 -G,
5-S, and 5H -Wl.
VOTED to transfer funds as follows:
Amount To From
330.00 A- 101 -440 A -290 -650. .
15.00 A- 101 -400 A -290 -650
3) Mayor.Marcham reported the permanent appointment of Mr. Frederick J.
Whiting, Jr., to the position of Village Police Officer as bf October 19 1958.
4) Fire & Light Commissioner Hanselman reported that the change in the lo-
cation of the fire alarm siren to the top of the.fire station had been completed.
An automatic timing and shut-off device had been added to the siren for its protec-
tion at a cost of $85.00.
The Fire Department has purchased a• combined resuscitator and inhalator I
at a cost of $487.00 for the protection of the firemen and other fire and smoke
victims. •
.VOTED.to approve the contract for the Village to supply fire protection for the
.Northeast Fire District and Forest Home areas of the Town of Ithaca at a cost of
$2415.77 that had been approved by the Board of Supervisors and by the Village
Board of Fire & Light Commissioners and to deposit that amount in the Fire De-
partment Equipment Fund.
Residents' questions have been raised as to the time of installation and loca-
tions of fire hydrants. The Board of Trustees requested the Fire Commissioners to
present to the Board a priority location list of fire hydrants.
Fire & Light Commissioners also recommended, and it was
VOTED by the Board of Trustees to assume the annual payment of'$31 *60 for the
street light at the end of Country Club Road as of January.l, 1959.
VOTED-to transfer funds as follows:
Amount . To From
$115.77 A -290 -676 A -290 -650
5) Police Commissioner reported that Mrs. Eugene Robbins was appointed-
School Crossing Guard.and that she resigned October 89 1958. Mrs, Jean Swecker '
.was appointed October 9th as School Crossing Guard.. Officer Whiting was appointed
a Deputy Sheriff. A village entrance sign had been erected on Kline Road so now
all village entrances are protected with signs. A written report was read and
submitted which included:
123`
During the month of September 1958:
17 complaints received
® 1.1 arrests were made
8 tickets were issued
6) Attorney Newman reported that the reply brief of Cornell University concern-
ing the Savage Farm sewer case was filed one week ago. Notice of appeal has been re-
ceived from Attorney Shirey representing the Cornell Residential Club.
Deeds for the water line easements across VanNatta's property on Pleasant
Grove Road have been prepared and sent to the grantors for execution.
VOTED to reject the claim against the Village of R. S. Brewer for $39324.35 for
property damage suffered by him June 99 1958.
VOTED to pay Attorney Hamilton's bill of $50.00 for his service to Mr. Otto B.
Schoenfeld in re: Mr. Schoenfeld's gift to the Village of land and water line
easements.
7) Engineer Crandall reported that there had been three mistakes in addition in
the bids on Contract A received from the contractors and that according to the' "In -
structions to Bidders," Section 12 the bids were:
1. Rocell Construction Co., Inc. $1639125.00
2. R. I. Schooley 1730240,50
3. Edwin G. Cornell 1509875.00
4. R. B, Hazard, Inc. 169.934.00
' 5. Cummings Construction Co. 161,250.00
6. Oscah De Bree Inc. 147.,004.00
7. A. Plotzker Co., Inc. 144,593991
8. Spezio Construction Co. 148,885.00
There were no changes in the bids received on Contract B.
As recommended by the Engineer, it was
VOTED to award Contract A to low bidder, Oscar DeBree for $141,004.00
VOTED to award Contract B to lowii.dder, Pittsburgh- DesMoines Steel Co. for $259630.00
VOTED to send two copies of contract documents to these low bidders for execution
plus two sets of working plans.
VOTED to authorize Engineer Crandall to obtain engineer inspection services for
Me —Water Improvement Installation,
VOTED to return bid surety bonds and certified checks to the unsuccessful bidders
and to retain the bid security of the successful bidders until the Village receives
the completely executed contract documents.
8) Treasurer Upchurch reported that President Burns said Tompkins County
Trust Company would take any or all of the Village's Water Improvement Bond Antioi-
pation Notes at 21,
.% interest. Word has not yet been received from the First National
Bank and Trust Company, but it was expected that an equal offer would come from that
bank and that the Village would place an equal amount of notes with each bank.
Treasurer's Report was read to the Board. It included the following bank
balances as of 9/30/58:
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General Fund $ 679622.33
Sewer, Fund 39199.31
Capital Fund -Sewer 19042.85
Special Assessment Fund -
Sewer Lines 109103987
Capital Fund - Slater Improve-
ments 4,484.64
9. Report.of the Clerk. For increased responsibility and for excellent perform- .
ance it was
VOTED to increase the salary of the Deputy Clerk, Vera W. Snyder by 10% effective
October 1, 1958.
It was agreed that the.Clerk should combine the alphabetical listing of new and
old Village residents into a single alphabetical listing in the roll book but to
make certain that notation is made of old status for sewer charge purposes.
John Ewanicki's letter of September 12, 1958 agreeing to do the Village tree
trimming and removal at prices quoted was read to the Board.
VOTED to pay Cayuga Motors Sales Company for the amount not covered by insurance
for the replacement of police red flashing lights on Officer Whiting's car.
VOTED to approve the septic tank permits for Frances W. Iauman of 128 Sheldon
Road and for Miss E. C. Williams of 322 Highland Road. Clerk requested to-secure
information from Mr.. Otto B. Schoenfeld as to his plans for the septic tank system
for his farmhouse..
A letter from Professor Moulton's secretary regarding the occupancy of his house
at 629 Highland Road was read to the Trustees. This matter and a report on the
occupancy of Mrs. Werder's house at 508 Highland Road was referred to•the Village
Zoning Officer.
The sewer contract with the City was announced as executed.
VOTED to record the affidavit dated October 2, 1958 received from J. E. Matthews
of Cornell University with his letter of October 6, 1958 in regards to the present
taxable status of the Savage Farm property and adjoining areas.
VOTED to reimburse Harold B. Cornelius on a mileage basis, retroactive to June 1,
1958, for use of his private car while carrying out his duties as sewer plant
operator.
Letter of residents Willaim J. and Eleanor E. Lynch of 614 Wyckoff Road of
October 2, 1958 requesting a reduction of . unit-in sewer use charges was read.
The Clerk was requested to inform Mr. and Mrs. Lynch that no action can be taken
for this year, but that their letter would be kept on file for next year.
Clerk requested to ask McKinney Insurance Agency to have a representative
attend next Village Board Meeting to explain the coverage proposed for the
Village Sewer Plant and other Village insurance.
VOTED to hold the next Regular Meeting November ll, 1958.
Adjourned 10 :25 P.M-
�ZZN
ohn B. Rogers, III
Clerk
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