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HomeMy WebLinkAboutSpec Mtg. Minutes 2/21/1956143' BE IT RESOLVED that the said assessment roll as now prepared and verified with the assessorst oath be now completed, verified and ordered filed with the Clerk, in the total amount of $6,909,418 which includes land and buildings, less exemptions, as per column 12 of the assessment roll. Meeting adjourned at 11 P.M. W. S. Randel Clerk Minutes of a Special Meeting of the Village Board held on Tuesday, February 21, 1956 at the Schoolhouse. PRESENT: Mayor Henry J. Shirey; Trustees N. A.Christensen, F. G. Marcham, T. F.Sharp, J. R. Simpson, H. H. Williams, T. P. Wright; Engineer Carl Crandall and Treasurer F. M. Upchurch. 1. The following bills were approved for payment, See Schedule X10, 10S and 7F. 2, IT WAS VOTED RESOLVED: To approve the content and form of the Sanitary Sewer Right of Way Agreement as a standard contract to be signed by property owners and for the Village by the Mayor and Clerk on approval of the Engineer: Copy of the form of Right of Way Agreement included in the minutes of this meeting: The factors involved in the temporary and final financing of the Sewer Project were discussed. With the approval of the Board, the Mayor appointed the following Standing Committee, Chairman, Trustee James R. Simpson, with kdembers, Clerk Randel, Engineer Crandall, Treasurer Upchurch and ex- officio, the Village Attorney. This Commit- tee is to investigate various ways of meeting the temporary and final financial needs of the Sewer Project costs, make a forecast of the periodical need for funds and report back to the Trustees fof recommendation and action as required to meet such needs. 3. The Engineer reported on developments of the Sewer Project and specifically noted that the State Department of Public Works through the local engineer A. C. Pearce had re- quested change in location of the sewer line on state roads Hanshaw and Cayuga Heights. Also that the state requirements for insurance on protective liability are greater than anticipated and that it was advisable to affirm the Board's position on guaranteeing the replacement of state roads in condition as approved by the state engineer, therefore IT WAS VOTED RESOLVED that approval be given the State Department of Public Works request in which the sewer line on Hanshaw Road be moved laterally to a point 20 feet from center line of road and on.Cayuga Heights Road similarly 16 feet from the center line of the road; also that protective liability policy be taken out in the amount designated by the State Department of Public Works; also that theVillage guarantee against damage to the state road above the amount of $1000 to be deposited in the form of certified check with the application for the permit. Engineer reported application to the Lehigh Valley Railroad for license to cross under the railroad with the outfall pipe and for continuance of such right on a year to year basis. WAS VOTED to approve the action of the Engineer and Clerk in making such application II 'IT and the payment of $15 for the license and the annual license fee or rental of $12 for the .first year starting March 1,1956 and ending February 28, 1957• Engineer also noted that application was made to the State Land Board for the Underwater Grant in connection with the Sewer Outfall pipe. � h Also that he had applied to the Gas & Electric for their consent to build the disposal plant tank closer than 20 feet•from their, right of way. 4. Treasurer reported that all 1955 taxes had been paid and that advertising of tax sale had been stopped. 5. Clerk reported on work with the StateComptrollort's Office in connection with the debt exclusion application, that agreement on figures which gave the Village a very narrow margin were agreed upon and that it was anticipated that the exclusion order would be received shortly. Also that executed agreement and performance bond had been received from the treatment plant low bLdder, William E. Bouley & Company. -Adjourned at 11 P.M. W. S.Randel Clerk Miriutes of the Annual Meeting of the Village Residents held on Monday, March 19, 1956 at 8:00 P.M. in the Schoolhouse Auditorium. 1. Mayor Henry J. Shirey was elected Chairman of the meeting and he appointed Clerk Randal, Sedretary: 2. The Mayor reported on the greatly increased activities of the general govern- ment of the Village required by the several votes of the residents to go• ahead with the Fire Department and enlarged Sewer System and Sewage Treatment Plant. Noting that he was retiring from office, the Mayor thanked the residents of the Village for their interest in 'the affairs of the Village and their cooperation with him during his tenure of office. 3. The Treasurer submitted a report covering the expenditures of the General Fund, Capital Fund - Sewer, and Capital Fund - Fire Department for the 9 months of the current fiscal year, copy of which is made a part of the minutes of this meeting. 4. The Village Engineer reported about 35 building permits were issued during the year. Three requests for building permits failing to meet the zoning requirements were carried to the Zoning Board of Appeals and subsequently approved as modified by the order of the Zoning Board of Appeals, Condition of the Village roads and the state roads within the Village have deteriorated more than usual due to the severity of the winter and will receive attention during the spring and summer road repairing program. The tree item in the budget has been expanded to include planting of street trees as well as the usual work on trimming and cutting out of dead trees. This program has generally met with the approval of the Village residents and will be continued. The Enginoer reported in some detail on the ramifications of the sewer project including required permits from various state agencies, acquisition of rights of way, steps in acquiring private lands and the current condemnation proceedings against Liberman. The other phases of the sewer project such as the publicity for the Village residents in the form of the brochure, the informal voting, the advertising for bids and preliminaries on the awards of contracts have been reported in considerabledata11 pre- viously to the residents. ' 5. The Police Commissioner reported on the activities of the Police Department for the period 311155 to 2/29/56. The details of the 153 complaints and 78 arrests are contained in the report which was ordered filed.