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HomeMy WebLinkAboutReg Mtg. Minutes 9/13/1955; 10/11/19551.10 MINUTES of a Regular Meeting of the Village Board held at 7130 PM on Tuesday, September 19, 1955 at the Village Office. PRESENT: Mayor Henry J. Shirey; Trustees, N. A. Christensen, F. G. Marcham, T. F.Sharp, H. H. Williams and James R.Simpson. ABSENT: Trustee T. P.Wright. ALSO PRESENT: Treasurer Frederic M.Upchurch, Engineer Carl Crandall and Police Commissioner Lowell T. George. 1. Minutes of meetings on June 14, July 5 and August 2,1955 previously sub- mitted to the Trustees in mimeographed form were approved without reading, 2. BILLS were approved for payment as per attached Voucher # 5 and 5S. 3. The Mayor noted that he had received information from Truman Powers in reference to the proposed Citizen Regional Planning Council. Inasmuch as Engineer Crandall had attended the preliminary meetings of this proposed group he explained the ideas that had come from this group to date. It is proposed that this group, made up of about 25 to 30 individuals, will concern themselves with capital budget recommendations for county wide projects, such as over -all school planning and similarly .. for highways, sewage, water and other governmental services that beyond the boundaries of the city, towns or villages within the county. The State Education Department has asked the Village to consider the appoint- ment of a local historian. The Clerk noted that historical records of the Village were not in very good shape due to the fact that until the present office had been ' started, records had been scattered around in the homes of various officials. How- ever, with the new office it would be feasible to consider putting our records in better shape. The Mayor requested the Clerk to consult with Glenn Norris, County Historian, with the idea of getting our records in shape eventually from an historical standpoint. The action of the Engineer in authorizing sewer main extension in Country Club Road was approved by the ,Trustees. Map approved by the State Health Department is on file with the Clerk. State Health Department Permit has been submitted to the County Clerk to be recorded as required by law. SEWER; The report on sewer by the Mayor contains also statements made by the Engineer and Clerk, summarized as follows: Three sets of plans for sewer mains and plant were submitted to the State Health Department on August 3. A letter from the State Health Department on August 31 delineatng recommended changes was read by the Engineer. He reported that Professor Gifft had taken these items up with Albany on the telephone and was advised that this letter did not represent the State Health Department's position and only a few minor changes were requested. As a result these minor revisions have been made, final plans have been sent to the State Health Department and we are now waiting for final approval as far as the sewer plant is concerned. On the sewer mains, plans have also been submitted and the State has questioned the engineering of the connection of the old to the new system which , entailed an error on the blue prints. The State also asked for cast iron pipe at several places. Plans have been revised accordingly raising the estimated most about $12,500 and these estimated revised costs have been submitted. III The Engineer stated that he will be sending Albany final papers on plans at end of week of September 12. On the question of time table on the project by the Mayor, the Engineer stated that we were now in a position where it would appear that the only possible hold -up would be the matter of getting the Liberman protest s0ttled. He felt that the State Health Department would hold the matter up at least until the County Health Department had reported to the State on -this phase of the problem. Reviewing this, the Engineer read the Liberman letter in which he asked $250,000 for the property and consequehttal damages resulting from the location of the plant as proposed and the Engineer stated that he was looking forward to condemnation proceedings on this matter. He stated that he had'tentatively engaged John Burns and Hugh Slocum to make appraisal of that portion of the Liberman property that we wish to acquire and asked for Trusteest approval. Acting accordingly... IT WAS VOTED that the Engineer be empowered to employ not in excess of three appraisers to appraise any properties the Village may have to condemn in connection with the sewer system project. It was suggested that this group consist of John Burns, Hugh Slocum and Fred Rogalsky. The Engineer stated that he may use their appraisal figures for a final offer to Liberman before going to condemnation. The Engineer further reported that he was in negotiation with the Lehigh Valley Railroad for crossing under the railroad for the sewer outfall pipe. The Clerk reported that state highway permit for crossing under ' highway 34 for the same outfall was on file. The Engineer further commented that on appraisals where condemnation was in prospect that two items were to be considered, 1) Land Value and 2) Consequen- tial damages. The Engineer felt that Liberman or any other party whose lands needed to be acquired would not suffer any consequential damages and therefore that costs to theVillago would be solely based on land value. The Clerk reported that $2,000 had been received from the Municipal Planning Division of the State Department of Public Works, that a voucher for $1,000. was in the works, completing the total amount of the preliminary grant -in -aid, Also that contract papers were in process forfornal presentati07glgrartt in Aid its the anbunt of $9,414.02. The Clerk also noted that seven sets of preliminary contract documents consisting of about 80 pages had been prepared, with tHo copies going to the State and one to the County Health Department. The Clerk also reported that Sewer Bond Anticipation Note in the amount of $15,000 provided in the resolution passed by the Board of Trustees on September 9th was in process of preparation and would be sold to the Tompkins County Trust Company on Thursday September 15 at an interest rate of 22t%. FIRE STATION: In order to provide funds for the payment of architect's fee and contractors first of the month bills on the firestation construction and prior to consolidation of the sewer and fire station bond issues, the following Bond Antici- pation Note resolution, dated September 13, 1955 was prepared by Attorney Newman and ' adopted as follows: "The following resolution was offered by Trustee Simpson, who moved its adoption, seconded by Trustee Williams, to -wit: "BOND ANTICIPATION NOTE RESOLUTION DATED SEPTEMBER 13, 1955• 112 ,,A RESOLUTION AUTHORIZING THE ISSUANCE OF NOT EXCEEDING $57,000 BOND ANTICIPATION NOTES OF THE VILLAGE OF CAYUGA HEIGHTS, NEW YORK, TO PAY PART OF THE COST OF THE CONSTRUCTION AND EQUIPMENT OF A VILLAGE FIRE STATION, INCLUDING NECESSARY SITE IMPROVEMENT. "WHEREAS, on July 5, 1955. the Board of Trustees of the Village of Cayuga Heights, New York, adopted a bond and capital note resolution authorizing the issuance of $3,000 capital notes and $57,000 serial bonds of said Village to pay the cost of the construction and equipment of a village fire station, including necessary site improvement, and it is now desired to provide for the temporary financing thereof; NOW, THERE- FORE, BE IT "RESOLVED, by the Board of Trustees of the,Village of Cayuga Heights, Tompkins County, New York, as follows " Section 1. In anticipation of the sale and issuance of said $57,000 serial bonds of said Village, there are hereby authorized to be issued and sold bond anticipation notes of said Village in an amount not exceeding the aggregate principal amount of $57,000, and such power is hereby delegated to the Village Treasurer, the chief fiscal officer, but no such note or notes shall be issued by said Village Treasurer unless he shall have first filed with the Finance Board of said Village, a certificate authorizing the issuance of such note or notes, which certificate shall contain the statements required by Section 30.00 of the Local Finance Law provided, however, that such note or notes shall mature not more.than one year from the date on which such note or notes are issued and in no event more than two years from the date of the note or notes first issued hereunder. Such certificate shall be properly dated and signed by said Treasurer. and shall be a public record. "Section 2. That the proceeds of said note or notes shall be used solely for the same object or purpose for which the proceeds of sale of.said $57,000 bonds may be expended, and said note or notes shall be paid from the proceeds of the sale of said bonds or otherwise redeemed in the manner provided by Section 23.00 of the Local Finance Law. "Section 3. This resolution shall-take effect immediately. The question of the adoption of the foregoing resolution was duly put to a vote on roll call which resulted as follows: N.A. Christensen F. G. Marcham T. F. Sharp James R.Simpson H. H. Williams VOTING Yes VOTING Yes VOTING Yegr VOTING Yes VOTING Yes "The resolution was thereupon declared duly adopted." The Trustees approved the suggestion of the Clerk and Treasurer that the now dormant account Capital Find - Fire Department, be used for handling receipts and disbursements on the fire station contract. Accordingly the bill to Tallman & Tallman on attached Voucher if 3F was approved for payment. The Trustees voted to accept title to the property as conveyed by Corners Community Center, Inc. at 194 Pleasant Grove Road, site of the fire station. t L 113" This deed dated July 18, 1955 recorded in Tompkins County Clerk's Office July 21, 1955 in Liber 379 of Deeds at page 468. ® 4. Report of Engineer. The Engineer reported complaint regarding visibility at the intersection of Cayuga Heights and W. Remington Roads, due to height of hedge. The matter was referred to the Police Commissioner for investigation and report. The Engineer noted that an amount of $2350 remained in the budget for Village tree work. He suggested that consideration be given to planting of some new trees as well as rehabilitation work on old trees as done last year. Accordingly, IT WAS VOTED that Professor Guise get together with Pond & Moyer and determine the best way to spend the available $2350. 5. Treasurer's Reports for July and August were accepted. The last report showed balances as follows on August 31, 1955: General Fund $54,248.39 Capital Fund - Sewer 2,390.52 Capital Fund - Water & Sewer 868.64 Capital Reserve - Street Improvement 804.52 6. The Clerk noted that by Resolution the County Board of Supervisors had turned over to the Village that portion of N. Triphammer Road from state highway $606 northerly for 0.6 mikes to the north boundary of the Town of Ithaca, to the Village, as previously reported on June 14. In order to complete this. action, the Trustees VOTED to accept this road as a Village road and the Clerk was instructed to ' notify the County Board of Supervisors of this action. The Clerk also noted that the County Board of Supervisors by resolution 115 .has. included the Cayuga Heights Fire Department in the Mutual.Aid Program and authorized the Fire Protection Committee to purchase an FM Mobile Unit to be installed in the Cayuga Heights Fire Department. 7. The Police Commissioner reports for the months of June, July and August were received and ordered filed. IT WAS VOTED to approve the purchase of a siren and red light for the police patrolman's car at a cost of about $75• The Police Commissioner noted that the insurance companies had a Motor Vehicle Accident Committee Team who might be available to make a traffic survey in the Village at no charge while they were making surveys in the Ithaca area. Accordingly IT WAS VOTED to request the insurance companies committee to make such survey and authorized the Police Commissioner to handle the details. In reference to a possible violation of the zoning ordinance regulations on signs the Engineer was requested to investigate a sign put up by the Cornell Heights l_ Residential Club on Triphammer Road, and if in violation, request the owner to remove it. 8. Reporting for the Fire Commissioners, Trustee Simpson noted that the Fire Underwriters made an inspection of the Fire Department equipment and operating set -up during the week of September 5th. All of the equipment that has been authorized and ordered is now on hand. Telephone expense will be higher than expected due to moving of stations. A grass fire call on September 7 was answered by 18 firemen. Equipment was at the scene of fire within 5 minutes and the fire was extinguished in approximately 15 minutes thereafter. 114 The Clerk further noted that the Notice of Adoption of Bond and Capital Note Resolution, dated July 5. 1955 authorizing the construction and equipment of a Village Fire Station had been published on July 13 and posted in six conspicuous places on July 12 as required by law and further that no petitions requesting per- missive referendum on the said resolution-had been received within the 30 day period as required by law. 9. Date set for the next regular meeting Tuesday, October 11, 1955• 10. Adjourned 10:27. PM W. S. Randal Clerk MINUTES of a Regular Meeting of the Village Board and Public Hearing held October 11th, 1955 at 7:15 P. M. at the Village Office. PRESENT: Mayor Henry J. Shirey; Trustees, N. A. Christensen, F. G. Marcham, T. F. Sharp, James R. Simpson, H. H. Williams and T. P. Wright;- Engineer, Carl Crandall; Treasurer, F. M.Upchurch; Fire Commissioner, C. I. Sayles; Assistant Fire Chief, Howard Fernow. PUBLIC HEARING: A duly advertised public hearing was held at 7:15 P.M. on the ' question of the approval of the incorporation of the Cayuga Heights Fire Company. Speaking for approval of the incorporation, Howard Fernow presented the proposed Articles of Incorporation. He noted that there was a very satisfactory local interest in the fire company which now consisted of 78 members, 28 of whom had completed the Basic Fire Training Course and 16 are now enrolled in the Intermediate Training Course. Mr. Fernow also presented a copy of resolution No. III of the Board of Fire Commissioners approved at their meeting of May 30, 1955,• reading as follows; IfBE IT RESOLVED that the Board of Fire Commissioners (Village of Cayuga Heights) hereby approves the incorporation of the Cayuga Heights Fire Company No. I, Inc., subject to the approval of the Board of Trustees and their appropriation of $45 for filing costs." Mr. Fernow answered some questions of the Trustees regarding the merits of incorporation versus not incorporating. Hearing adjourned at 7:45 P. M. TRUSTEES MEETING: 1. Moved by Trustee T. P. Wright, seconded by Trustee H. H. Williams and approved unanimously BE IT RESOLVED; That the Board of Trustees of the Village of Cayuga Heights ' do hereby consent to the formation of the Cayuga Heights Fire Company, No. I, and do hereby approve of the Certificate of Incorporation and consent that the same be filed. Trustees also approved appropriating $45 from General Fund to pay for filing costs with the Secretary of State and ordered a vote of thanks to Mr. Fernow. for his 115 work in connection with the incorporation of the Fire Department. 2. Minutes of the meetings of September 9 and 13 previously furnished the ' Trustees in mimeographed form were approved without reading. 3. The following bills as given on Schedule #6 and 6S were approved for payment. 4. The Mayor noted that the State Water Pollution Control Board had ordered a Public Hearing in Albany. on October 26th for the purpose of hearing facts to be presented by the City of Ithaca and others who have registered complaint against the location of the proposed sewage treatment plant and outfall into Cayuga lake. Upon recommendation of the Mayor, IT WAS VOTED to authorize Village Engineer Carl Crandall and Design Engineer, Professor H. M. Gifft to represent the Board.of Trustees at this hearing and to pay their expenses incidental thereto. The Mayor noted that both Hugh G. Slocum and John Burns, by letter, had declined to serve on the matter of appraising property for the Village in connection with proposed sewage treatment plant location, and that he understood Fred Rogalsky also had declined. The Trustees felt that'it would probably be necessary to go outside of the City of Ithaca and the Village for independent appraisers and the Engineer recommended that this be handled at a later date. The Mayor 'requested the Clerk to put on the Agenda for a later meeting the matter of appropriation of funds for purchase and installation of three hydrants on North Sunset Drive. The Mayor handed to the Clerk and ordered filed Construction Contract between McPherson Builders and the Village for construction of the Fire•Station. 5. Engineer reported that he had studied the advisability of calling for bids on the sewage system extension prior to the October 26th Hearing in Albany and had con- cluded that while valuable time would be lost by delay, he felt that general public relations would be better served by waiting until after the Hearing and receipt of formal approval by the State Health Department. It now appears that'the public meet- ing of the villagers will not be possible until early December. Trustee Williams brought up a matter of traffic control and IT WAS VOTED to authorize the Police Commissioner with the policeman and village work- men to purchase, if necessary, and erect a Dead End sign on the north end of Highland Road across the Highgate Road intersection. 6. The Treasurer reported balances on September 30th as follows: General Fund $50,252.38 Capital Fund Sewer 1,330.06 Capital Reserve Fund - Water & Sewer 868.64 Capital Reserve Fund - Street Improvement 804.52 The Treasurer also presented schedules showing the receipts for the fiscal year to September 30th, applications of expenditures in the budget for the year, recapitulation of capital expenditures for the Fire Department and recapitulation of capital expendi- tures for the.sewer system extension. These reports were ordered filed. Resident Perry W. Gilbert paid his village taxes by check within the period required by law. Check, apparently lost, was never received by theTreasurer. Mr.Gilbert ordered payment of the original check stopped and presented a second check in the 116 amount of $120.84 representing the original tax of $114 plus penalty of $6.84. In view of the circumstances the Trustees VOTED that the penalty be refunded and ordered the Clerk and Treasurer to do-so. 7. Clerk reported on the proposal of Pond and Moyer for tree trimming and tree planting work and IT WAS VOTED to authorize Pond & Moyer to proceed with the work as outlined by the Clerk in the amount of $2204, with the provision that miscellaneous work not now anticipated could be done within the limits of the budget, the total not to exceed $2350. The Clerk also reported letter from Vandewater, Sykes, Heckler & Galloway, New York bonding attorneys, in which they gave their opinion that the Fire Station Bond Anticipation notes in the amount of $60,000 had been authorized and issued in accordance with the Constitution and Statutes of the State of New York and constitute legally binding general obligations of the Village. 8. Police Commissioner presented his report of the activities of the Police Department for the month of September. It was ordered filed. The Police Commissioner noted that the Traffic Survey Committee of the Insurance Companies had acknowledged his request for a traffic survey in the Village and that this would be put on their program,at some future time. 9. Fire Commissioner reported that Fire Company members were now taking the Intermediate Fire Training Course. Construction of the Fire:Station iias started September 26th and to date underground plumbing and concrete foundation has been partially completed. IT WAS VOTED to authorize Philip J.Krebs, residence number 1001 Hanshaw Road, to hook on the water line extension from Hanshaw Road, which will serve the Fire Station, subject to the approval of the Village Engineer on pipe 'size and procedure. It is understood that all costs, above those contemplated in the McPherson Contract will be paid for by Mr. Krebs. 10. Date set for the next regular meeting was Novembff 8, 1955. 11. Adjourned at 9:58 P.M. W. S. Randal Clerk 1