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HomeMy WebLinkAboutOrganizational Mtg. Minutes 4/5/1954I 25 I MINUTES of the annual organization meeting of the Board of Trustees held on Monday, April 5, 1954 at the Village Office, Corners Community. Qenter,• 903 Hanshaw Road. Public Hearing on the budget by the Trustees held at 7 P.M. at the School- house. PRESENT: Henry J. Shirey, Mayor F. G. Marcham, Trustee Lincoln Reid, Trustee T. F. Sharp, Trustee T. P. Wright,,Trustee Carl Crandall, Engineer C. H. Guise, Treasurer C. 1. Sayles, Fire Service Committee 1. The minutes of the meeting of March 15, 1954 were read and approved. 2. The following bills paid on authority of the Mayor were approved: WPM 0 Postmaster, Ithaca- Stamped Envelopes. $57.78 Edith E. School - 3/1 - 3/31 36.00. Van Natta Office Equipment - File Cabinets, Desk Chairs, Typewriter 847.95. New York Telephone - Phone Tool House 21.18 Jacks Glass Shop - Mirror 10.00 Tompkins County Clerk - Assessors Sheets - July -Dec. 9.00 McKinney Agency - Police Justice Bond 4.00 Ithaca Journal - Budget Hearing Notice 2.08 POLICE - WATER AND FIRE John M. Mulligan.- Radio Service Contr. 12/15/ -3/15 24.00, HIGHWAYS State Insurance Fund 585.15 New York State Electric & Gas Corp. 189.23 WATER AND SEWER ACCOUNT J. G. Miller, Jr. - March 89.10 3. The following additional bills were approved for payment.. GENERAL T. G. Miller Sons Paper Co. 28.72' (Office Supplies $15.92, Police Just. Supplies $12.80) . Lynch's Hardware - Office Equipment 9.96 HIGHWAYS General Crushed Stone - Patch top 63.19 Cayuga Lumber 9.40 (Cement $1N.40, Cement & Shovel $8.00) 4. The Police Commissioner submitted his.report.for March, noting's total of 26 tickets issued and $250.00 in fines collected during March..: The Clerk was directed to call to Mr..George's attention an alternate possibility at.Devon Road - North Sunset Drive - .Renwick Drive intersection, that of putting a stop sign on the Northeast corner of Renwick Drive, leaving 26 Devon Road a through street as it is now classified, with a* "request for a report at the next meeting, May 11, 1954. 5. Mr. C. I. Sayles, Chairman of the Fire Service Committee reported on ' Village - City relations at the moment on fire protection for 1955, and with the prospect of a $15,000 charge, he stressed the urgency of developing plans for a Village Fire Department. He outlined the study to date, which indicated" our annual cost substantially below the $15,000 figure. Following discussion IT WAS VOTED to appoint Carl Crandall and Lincoln Reid as additional members of the Fire Service Committee to serve with C. I. Sayles. In order to further the preliminary work IT WAS VOTED that the fire service committee be authorized to expend not in excess of $200.00 for preliminary plans for a fire station house. 6. The Mayor had nothing to report at this meeting. 7. Treasurer Guise reported a balance on hand in the general account on March 31, 1954 of $12,813.67. The Treasurer requested that a record of a phone call from Ithaca-Chamber- lain, Miss Lull, be incorporated in the minutes in explanation of the disposi- tion of the check for $76.02 from the New York Fire Insurance Rating Organization, as follows: This being the 1.8% tax on premiums of foreign and alien fire insurance companies normally received by the Village of "Cayuga Heights and then transferred to the Fire Department of the City of Ithaca. The City Chamber- lain stated that she deposited this check directly.' The need for a duplicating machine was discussed and IT WAS VOTED to purchase a hand operated duplicating or mimeograph machine as selected by the Treasurer and Clerk, at a cost not to exceed $250.00. 8. The Engineer, Carl Crandall, explained the plans for extension of water , service in the Northeast section of the Village, and at his request IT WAS VOTED to authorize the Engineer to file an official request with the City of Ithaca for an answer to the question of approval of water-service to the proposed area of extended water service in the Village. The Engineer similarly explained the plans for extension of sewer service in the northern part of the Village, and IT WAS VOTED to authorize the engineer to file a similar request with the City of Ithaca on extended sewer service, with the added proviso that these requests on water and sewer service approval could be filed separately or "com- bined, at.his discretion. 9. W.- S. Randel, Village Clerk made note of a letter from the City of Ithaca raising dump charges from 75¢ to $1.25 per load, with the comment that the new charge would, at the present rate of about 50 loads per month, amount to an annual charge of $750.00. On the request for setting up a petty cash fund, the following action was taken: IT WAS VOTED RESOLVED that the Clerk be authorized to establish a petty cash fund of $25.00 from the general funds, for the payment, in advance of audit, of.properly verified bills for materials, supplies or services furnished to the Village upon terms calling for the payment of cash to the vendor up6n delivery, as provided in V.L. Sec. 89, Par. 21 -a. IT 14AS VOTED to approve the request of the Clerk that Mrs. Schoel become a e Notary Public, the expenses therefore to be paid from Village funds. - IT WAS VOTED to approve coverage of office-equipment with fire and burglary insurance as outlined by the Clerk,•at an annual cost of about $45.00. 27 10.. The Mayor requested the Clerk to write the Inspectors of'Election•a letter of thanks for their services to the Village at the recent election. The Clerk read the report of the Inspectors of Election, noting the election of: Mayor - Henry J. Shirey Police Justice - L. C..Kent Trustee for.2 years - T. P. Wright Trustee for 2 years - T. F. Sharp. Trustee for 2 years - H. R. LaBonte Trustee for 1 year - Lincoln Reid . The Clerk also read a communication from H. R. LaBonte'.stating his with -, drawal, inasmuch as he was not a property owner in the Village. 11. The Mayor declared that a vacancy in the.office of Trustee existed due to.the withdrawal of Harold La Bonte, and noting that the vacancy was to be filled for a period ending at the close of the official year, April 4',"19511, by election by the Trustees, asked for nominations. . Mr. E. A. Whiting.was nominated by T. P. Wright and seconded by.Lincoln Reid. There being.no further nominations, the nominations were declared closed. On a call for a vote, all Trustees present voted in favor.of Mr. Whiting, who. was declared elected by the Mayor. 12. The Mayor appointed Trustee Whiting as.Acting Mayor'.for the year 1954 - 1955• 13.. The following appointments were made by the Trustees'.for the year 1954 -1955: a) Carl Crandall as Village Engineer at a salary of $2,100. b) Carl Crandall as Zoning Officer c) Lowell George as Police Commissioner, with car allowance of $150. d) Cedric Guise as Treasurer and Collector for two years at a salary of $1,500 per year. e) Wilbur S. Randel as Clerk for two years at a salary of $1,500 per year. 14. The following Village employee salaries for the fiscal.year 1954 -55 were approved by the Trustees: a) L. C. Kent, Police Justice at a rate of $360.00, payable monthly. b) L. A. Fowler, Police Officer at rate of $3,400, payable semi- monthly with car.allowance of $1,000, payable semi - monthly. c) Mrs. Edith E. Schoel, Office Secretary (Typist, part.time).at rate of $1,500, payable monthly. d) Frank J. Haskins, Road Maintenance Foreman at semi - monthly salary of $150. e) Ralph Garvin and Walter Hayes, Road Maintainers (two) at semi - monthly salary of $129.16 . 15. a) IT WAS VOTED that the petition of Police Justice Kent for member ship in the New York State Retirement System be approved. b) IT WAS VOTED that the First National Bank of Ithaca,. New York be designated as.the official depository of Village funds for the fiscal year 1954 -55. c) IT WAS VOTED that the Clerk be authorized to notify the official, bank of,the following names to be honored'on checks.for the year '1954 55 Henry J. Shirey, Mayor; or Edgar A. Whiting, Acting Mayor; W.,S; Randel,,.; Clerk; and Cedric.H. Guise, Treasurer..:.::., d) IT WAS VOTED RESOLVED that the Treasurer be bonded in the amount of $45,000 for the period from March 31,,1954 to March 31, 1955• a • e) IT WAS VOTED RESOLVED•that the Clerk be bonded in the amount of $1,000 for the period from March 31, 1954 to March 31, 1955. f) IT WAS VOTED RESOLVED that the Police Justice be bonded in the amount of $1,000 for the period from March 31, 1954 to March 31, 1955• g) IT WAS VOTED that the Ithaca Journal be designated as the official newspaper for the year 1954 -1955• h) IT WAS VOTED that the Trustees-act as a Board of Assessors for the year 1954 -1955• i) IT WAS VOTED that the Board of Trustees constitute itself a Board of Health, and that Mayor Shirey be designated as President and Clerk Randal as Secretary. 16. The audit by Paul Bradford of the Village Treasurer's and Clerks accounts and books, was examined by the Trustees. 17. The Clerk reported that no residents of the Village appeared at the public hearing on the budget, held on Monday, April 5, 1954 at 7 P.M. at the Schoolhouse. 18. IT WAS VOTED RESOLVED that the budget as incorporated in the minutes of this meeting be adopted. 19. IT.WAS VOTED RESOLVED that the amount of $44,955.19 be levied upon the taxable property of the Village for the year 1954 -1955 20. IT WAS VOTED that the regular meetings of the Village Board for 1954- 1955 would be held in the evening on the Second Tuesday of the month.. 21. IT WAS VOTED that the next regular meeting would be May 11, 1954 , at 7:30 P.M. at the Village Office. 22. Trustee Sharp requested consideration by the Board of action by resolution on the currently controversial Plan B, Route 13 cut -off. There was a full discussion in which the previous actions of the Village Board and the resolution of the Village residents on March 15 were reviewed in light of the present studies being made and views expressed in the City and Town by various groups. The following action was taken by unanimous vote: IT WAS VOTED RESOLVED that in view of the resolution passed-at-the annual meeting of the residents of the Village of Cayuga Heights on March 15, 1954, and in consideration of additional studies in progress, and in light of the fact that the views of the City of Ithaca are not clearly in favor of Plan B, Route 13 cut -off, the Village Board rescinds the resolutions as adopted at the meetings of February 9 and February 25, 1954,. as follows: • - 'a IT WAS VOTED RESOLVED that the Village Board-is opposed to the new State Highway going through the Village except on the westerly edge along or in the near vicinity of the old Short Line.Railroad right of way, Further, the Village Engineer and Mayor are hereby instructed to present this resolution to Mr. William Robinson, District Engineer, State Department of Public Works. ; IT WAS VOTED RESOLVED that in the interest of.community ' harmony and in support of the desire of the City of,Ithaca to accomplish the construction of Plan B, Route.13.cut -off, the official government of the Village of Cayuga Heights is willing to accept this location.` 1 1 FURTHER, IT WAS VOTED that the Village Board hereby authorizes the Mayor to present at the general public hearing the resolution adopted at the annual meeting of the residents on March 15, 1954, as follows: BE IT RESOLVED that the Villagers of Cayuga Heights, assembled in yearly meeting, go on record as being opposed to Plan B. Route 13 cut -off as outlined to them, but in consideration of the need of the City of Ithaca, the Village will openly consider compromises and alignments of a route between B and A. IT WAS VOTED that the complete series of resolutions with letter of trans- mittal from the Clerk be sent to: George Blean, Clerk, City of Ithaca Ray Ashbery, Assemblyman, Trumansburg Gladys L. Buckingham, Clerk, Tompkins County Board of Supervisors William Robinson, District Engineer, State Department of Public Works, Weigh Lock Bldg., Syracuse Harry Gordon, Supervisor, Town of Ithaca A. C. Pearce, State Highway Engineer, County Court House, Ithaca Henry J. Shirey, Mayor T. F. Sharp, Trustee 23. Adjourned at 11:40 P. M. Clerk 29