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HomeMy WebLinkAboutReg/Financial Statement/Tentative Budget Mtg. Minutes- 1/3/1938; 1/31/1938; 2/7/1938; 3/1/1938 to 3/1/1939X= ...., u MINUTES of a regular meeting of the Board of Trustees of the Village of Cayuga Heights held on Jan, 3, 1938 at 7:30 P.M. at the Schoolhouse. PRESENT: H. H. G. Ca C. J. E. H. I. rl H. B. Baxter, Mayor Scofield, Trustee Dale, Trustee Crandall, Engineer Guise, Treasurer Trousdale, Clerk 1. The minutes of the regular meeting held on Dec. 13th, 1937 were read and approved. 2. The following bill paid on authority of the Mayor was approved: HIGHWAY Frank Haskins - 814S hr. ® 1.10 89.65; sharpening saw -1.00 90.65 3. The following additional bills were approved for payment: GENERAL ' C. H. Guise - salary as Treasurer for Nov. & Dec. 50.00 HEALTH Dr. H: H. Crum - services as Health Officer-for 1937 76.53 SANITATION Charles Mosher - January garbage collection 150.00 DEBT SERVICE - Ithaca Savings Bank - 6 months interest on Improvements Certificate 89.91 4. Mayor Baxter turned over to .the Clerk a statement duly signed by himself and Trustee Scofield certifying that they, acting as a committee of the Board of Trustees, had compared the Treasurer's list of unpaid taxes for the year 1937 with the original tax roll and found it to be a true transcript thereof. 5. Mayor Baxter reported that fire insurance in the amount of $600 had been placed on.the tool house and $200 on the contents thereof. 6. The Treasurer reported the following, taxes still unpaid: J. C. Nicholls 99.77 B. C. Perkins 158.09 E. P. & G. H. Tuttle 230.63 7. The Treasurer made his regular financial report as follows: 1 1 23k 8. Engineer Crandall.made.a report with regard to the property owners of the.Village who had.not yet.connected.with the sanitary sewer system. He. recommended that..the- Village.Board.order the..owners to connect in..crder to prevent pollution of ground water and brooks. After considerable..-discussion., -• - IT WAS VOTED that owners. of•.all. houses in the Village not yet a,.wf$,O&I connected with the sanitary sewer.. system.- be:.ordered: to do. so by Sept. 1, 1938, in order. to: prevent .pollution_.of.ground•water and brooks, and,the Clerk was instructed to so notify such property owners. 9. Engineer Crandall:.explained..the..list .of.house numbers . assigned.to the various - houses.in the.Village and,the cause.of some of.the inconsistencies in the present numbering system. After discussion IT WAS..VOTED that.the.list.as- prepared . by Engineer Crandall shall be considered the official Vill.a.ge:list.to be used..in.. connection.with assigning numbers to newly constructed houses in the future. 10. Engineer..Crandall- .brought.up for discussion the..request of Prof. J..E. Knott for_ improvement ..of.drainage- conditions.on Wyckoff Road. After considerable discussion the consensus.of opinion seemed to be that the property owners on Wyckoff.Road should stand 100% of the cost of building a new sidewalk, inasmuch as all original sidewalk construction in the Village has been paid heretofore by the property owner, but that the Village Board looked with favor upon the construction of the curb, storm - sewer, and catch basins, a portion of these.-latter to be paid by the Village and a portion by the..abutting.proper.ty owners.: The.Clerk was requested to write to Prof..,Knatt.. asking ::him -_to furnish. the Board with information as to whether or not the other four abutting 232 property owners involved in the proposed improvement would-be willing to share -the expense. 11. The Clerk reported that upon investigation he.found that the water standpipe.property was.not.exempt from - taxation. 12. IT,WAS.VOTED that the.bid..of the.William.A. Church Co. in the amount of $38.75 for printing ::1,000.coples.of.the...Village ordinances be accepted, and.the-Clerk.was instructed.to place.the.order. 13. The Mayor. appoint ed - the- .following,Budget..Commit.teea- Trustee Kenereon, Chairman; Trustee Peerl..Trustee Scofield; and Treasurer Guise and Engineer.. Crandall..ex.,officio. 14. The time for the next meeting.was set for Feb. 7th at 7:30 P.M. 15. Adjourned at 9:30 P.M. e 'Clerk. MINUTES of a regular meeting of the Board of Trustees of the Village of Cayuga.Haights..held..on:Feb. 7, 1938 at 7 :30 P.M. at the Schoolhouse. PRESENT: H. E. Baxter, Mayor H. H. Scofield, Trustee G. I. Dale, Trustee - Sherman. Peer, ..Trustee - C. J. Kenerson, Trustee Carl Crandall, Engineer C. H. Guise, Treasurer J. B. Trousdale, Clerk 1. The minutes of the regular meeting held on Jan. 3rd were read and approved with the addition of the word °available!'.as noted on page 231, item 8. 2. The following bills_,paid on._authority• of the. ,Mayor were. approved: GENERAL Carl Crandall - services for Jane. as Zoning Officer, 3.00 , HEALTH Harriet M. Libby - services as Registrar of Vital 3. The following additional bills were approved for payment: GENERAL , 233 Rexford W. Smith, Collector - State -& County Statistics for the year 1937 24.50 2.54 SANITATION The Ithaca Journal - notice re tax sale 10.20 Carl Crandall - services for January 5.00 HIGHWAYS - - - HIGHWAYS N.Y. State Else. & Gas Corp'n - Jan, street lights 138.67 N.Y.State Elea. & Gas Corp'n - Dec. 'street lights 138:67 Frank Haskins-- 47 hr. ® 1.10 51.70 WATER & FIRE SERVICE A. S. Fuller.- 12 hr. @,1.00 12.00 3. The following additional bills were approved for payment: 'Village of Cayuga Heights Finanoial Statement - 'January 31, 1938 Balance - MAroh 1, 1937 . . . . ; 3,347.37 Reoeipts to January 31, 1938 . . 25,863.89 # 29,211,26 Expenditures to January 31, 1938 ... 25,67544 Balanoe January 31, 1988 .. 30636,02 Bank Statement.Jaauary 31, 1938 No oheoks outstanding r GENERAL , Rexford W. Smith, Collector - State -& County tax.for 1938 2.54 The Ithaca Journal - notice re tax sale 10.20 T. G. Miller's Sons'Paper Co. - minute book 5.75 HIGHWAYS - - - N.Y. State Else. & Gas Corp'n - Jan, street lights 138.67 SANITATION Charles Mosher - Feb. garbage collection 150.00 WATER & FIRE SERVICE City of Ithaca - Fire - alarms answered in 1937. 225.00 4. Treasurer Guise- reported•that there were still two taxes e unpaid, namely J. C. Nicholls and.E. P. & G. H. Tuttle, but that he believed they would.both be paid.prior to the dead line on Feb. 16th. His financial report is as follows: 'Village of Cayuga Heights Finanoial Statement - 'January 31, 1938 Balance - MAroh 1, 1937 . . . . ; 3,347.37 Reoeipts to January 31, 1938 . . 25,863.89 # 29,211,26 Expenditures to January 31, 1938 ... 25,67544 Balanoe January 31, 1988 .. 30636,02 Bank Statement.Jaauary 31, 1938 No oheoks outstanding r 234 Expended -to, Budget 14 mbar and Title of Accounts Janui.ry 31, 1938 1937w58 1. General Administration no Publication of notices ....9........6............9.. 28e66 be Counsel foes ....... ..................... :........: 136.00 100000 ce Village clerk - salary ' ............................. 226.00 300.00 d. " treasurer & collector - salary, ............. E50.00 300.00 e. Election supplies and expenses ... : ................. 2.00 10100 f. Expense of audit .... ..............................1 50000' 60.00 g. Operation and enforoing of zoning ordinance ...... :... 10000 25.00 he Other oxpenno of general government 6..e....•..e....0 172.36 250.00 i. Night watchman ...... .........:..................... 20.15 60.00 Account No. 1 - Total 893.17 ; lj 136.00 _ 2. Water and Fire Service a. Hydrant rontal (pa d to City) ...................... 402967 731.67 be Water system maintenance and supervision .ee.e.e.... 18066 160400 c. Fire protection - Ithaca Fire Department ......6.... 540013 600900 Contribution to fireman's fund ..e..e.......e.e 100.00 100000 Liability insurance ..........:................. 101.25 --- d. Hydrant rep]aosmant and installation ............... - -- 100.00 Account Noe 2 - Total 1,162.60 •1,681.67 ,3. Health a. Health officer ...... ............................... 76.63 80.00 be Vital statistics fees ...............:....:......... 24.50 30.00 ' Account Ho. 3 - Total 101003 110000 4. Sanitation a. Garbage and ash collection ................ :........ 1,650.00 1,900.00 be Sewage disposal - (paid to City) 6666 : .............. 2.667906 20567.06 o. Sower system maintenance and supervision ....e .... .. 36054 100.00 A000unt No. 4 - Total 4.263.60 4,667.06 Be H3P,mys a. Highway supervision ............, .................. be Foreman, ti*a and truck :...:........:............ ce Additional labor .. ............................... de Materials and supplies ........................... ee Surface treatment of roads .e..6.....e.....6...... f. Snow removal and oindering roads 6666. :........... g. Compensation and liability insurance ....669.68969 he Lighting .......... ............................... i. Sent - tool shed ... 6........... ................... j. Street tree sprgying ............................. Account Noe 5 - Total 400.00 400.00 16300.10 10300.00 550000 550000 210.86 500600 889.17 1,000.00 122066 200.00 230.66 22040 1,625.37 1,664:00 21.25 15.00 160.00 200000 6,410.26 60049.00 1 J 235 60 Permanent Improvements as, Construction and repair of sideamlkr .........:...,_- 20000900 2,000.00 be Culvert hoadwalle .. ............................,:. 499.96. 606600 o. Seger extension - Worthaay Road ,..........:.0..:.. 100.00:.. 100000 d0 Village tool house ... ...:...........:...':::.0..:.0 10000.00 10000000 .e Asphalt road work,; 1 000 00 1 000.00 . . ...........................:... . . . AOOOunt Ro. 6.- Total: 40698096 40600.00 7. Debt Service as Interest on bonds and certificates ....:.......... 1,80643 10760.00 be Liquidation of indebtednese '...:.:.. age I : *as ...1...•. 7,350.00 7.10040 Account No.. 7 -Total 98166 :83 8,860000 GRM,TOTALS .6.040600.000 26,676.24 26,992073 Contingency .......000008....:. :0600.. 11096466 Total estiftted budget•.....»........ SME M OF ViL LWE DEBT 28,088029 'I 10 Highland Road 6% Bonds 7/1/36 to 1952 $ 80000.00 $ 7,600.00 2. Certificate of Indebtedness - Sewer 130000000 60400000 30 Certificate of Indebtedness - Street 160000.00 16,000.00 4. Certificate of Indebtedness - Improvements 4,360.00 $ 36,000.00 4 33,260.60 ACCOUNTS RECEIVABLE - JANUARY 31, 1938 Property taxes . .,$ 258.00 Seaver taxes . . a a 0 . . 50.00 Interest . 0 0 . . 0 0 22.40 $ 330.40 Water system contributions ................. $ 966.00 5. Upon motion Mrs. Harriet M. Libby was appointed Registrar -of Vital-Statistics for the term Jan, 1, 1938 to Dec. 31 1941. This term is in accordance with section*373•of the Public Health 6,.,. Trustee Kenerson, Chairman of the Budget Committee, -presented and explained to the other members of the Board the following budget; 236. MARCH 1, 1938 VILLAGE OP CAYUGA HEIGHTS, N. Y. Number and Title of Account d Tentative Bud- a. Publication of notices ................ 50600 60000 60.00 be Attorney fees ......................... 100.00 135.00 100000 o0, l Village clerk - salary ................ 300.00 300.00 300000 d. treas. & collector - salary ... 300000. 300.00 300.00 as Election supplies and expenses ........ 10000 2.00 10000 f. Audit expense ...................:..... 60.00 60.00 89•.00 z,t; - g. Operation & enforcement of zoning 220.00' 23046 300.00 he ordinance .6 ....................... 25.00 10000 25.00 he Other expenses of general government 6. 250.00 .225.00 700.00 is ldight 'rvatohman ........................ 50000 20.15 60000 Account No0 1 - Totals 20 Water and Fire Service a. Hydrant.rental paid to City) ......... be Water system maintenance A; supervision. c. Fire protection - Ithaca Piro Dept. Contribution to.Fireman's fund ..... Liability insurance ....000.6....... d. Hydrant replacement a installation .... Account No* 2 - Totals 1,135.00 1,092.15 1,585.00 731.67 402.67 216.00 150.00 18055 150000 600.00 540.13 660900 100000 100.00 100000 550000 101.25 101.25 100.00 - 500000 1,681.67 1,162.60 1,217.25 3. Health ZHealth officer .......................6 80.00 76.53 80000 be Vital statistics fees ................. 30900 24.50 30.00 Account 11o. 3 - Totals 110000 101.03 110.00 4. Sanitation a. Garbage & ash collection ...............1,900.00 1,800.00 1,800.00 be Barrage disposal (paid to City) ........ 20567.06 2,567.06 2,911.31 o6 Barter system maintenance do supervision. 100.00 36.54 100.00 Account No. 4 - Totals 4,567.06 4,403.60 4,811.31' 5. Higlymys as Highway supervision ................... 400.00 400900 400.00 be Foreman - time and truck .............. 1,300.00 1,300.10 1,300.00 o. Additional labor ...................... 550000 550000 550.00 d0 Materials and supplies ................ 500000 210.86 1300.00 e. Surface treatment of roads 0,...06.06.04 10000000 889.17 1,500.00 f. Snow removal and sanding roads 0000 «... 200.00 200.00 200.00 g0 Compensation and liability insurance... 220.00' 23046 300.00 he Lighting ........66.....6..666..6..6..6 18664.00 1,664.04 1,664.00 i6 Rent - tool shed ...................... 15.00 21.25 - -- , j. street tree spraying ....0....0066...6. 200.00 160000 200000 Account No. 5 - Totals 6,049.00 5,626.08 6,414.00 237, Tentative BudGet for Fiscal Year - March 1, 1938 to March 1, 1939 -font. Nw6or and Title of Account 6, Permanent Improvements as Construction & repair of sidewalks..... 2,000.00 20000.00 be Culvert headwalls & curbs *.*so 500600 498995 1,000.00 o. Seaver extension - Northway road se...m. 100.00 100000 - -- d. Village tool house ... ..e,.oe.em.e, ... a 1,000900 1,000.00 - -- e. Asphalt road work ..................... 1,000.00 1,000.00 - -- f. Construction of sidewalk and curb so... - -- - -- Z, 500.00 161.96 4. Improvement certificate .......... - -- 260.00 Account Ito. 6 - Totals 4,600.00 4$98.95 3,500.00 7. Debt Service INCOME ANALYSIS Estim.Reoeipts Item - a. Interest on bonds & certificates ..*.e# 1,750.00 1,805.63 10330.00 15,765.90 be Liquidation of indebtedness at .006 rato (138 -!39 Assessment- 02,716.380.)i Certificate of Indebtedness - Sewer(Rate 4% ) 60400.00 1. Highland Road bonds .e.,. ........ 0 500.00 500000 500000 State Beverage Tax Rebdte ................... 2. Seger certificate ................ 6,600.00 6,600.00 10500.00 2,567006 39 Street certificate ............... - -- - -- - -- 161.96 4. Improvement certificate .......... - -- 260.00 1,500000 350.00 Cash Balance at.start of fiscal year on Marl 3,347.37 Account No. 7 1 Totals 8,850.00 9,155.63 4,830.00 41600,00 GRAND TOTALS .,me ... ......26,992.73 26,140.04 22,467.56 ® Contingency Fund ......... TOTAL BUDGET memo........ 1,095.56 28,088.29 2,193.15i-25 24,660.71 INCOME ANALYSIS Estim.Reoeipts Item - Actual Receipts - �8_ ae3vta Estim.Re- 198-3 _ __ 3 General tax 137 -138 Assessment- 2,618#650. 15,711.90 15,765.90 16,298.28 -- at .006 rato (138 -!39 Assessment- 02,716.380.)i Certificate of Indebtedness - Sewer(Rate 4% ) 60400.00 State Income & Mortgage Tax Robe-to ....me.moe 1,500.00 1,698.40 1,600.00. State Beverage Tax Rebdte ................... - -- 914984 200.00. Sewage Disposal.(payable by property owners) 2,567006 2,567.06 2,911.31. Uncollected Taxes,Assessments & Miso.Charges 161.96 161.96 - -- Miso.Receipts, Fees, Permits, Interest ...... 200.00 485963 350.00 Cash Balance at.start of fiscal year on Marl 3,347.37 3,347.37 3,401.12 To be Borrowed on Certif.of Indebtedness ...e 4 600.00 41600,00 - -- Total IRoome m......e,m 28,088.29 290541.16 24,660.71 ' TOTAL DEBT ...ease 33,250000 SM2MRY OF VILLAGE DEBT - ON MARCH 1, 1938 1. Highland Road Bonds 7/l/38 to 1952 (Rate 411) ................ $ 7,500.00 2. Certificate of Indebtedness - Sewer(Rate 4% ) 60400.00 3. Certificate of Indebtedness - Street(Rate 4 %) ............... 15,000.00 4. Certificate of Indebtedness - Improvement(Rate 4 %) .......... 4.350.00 ' TOTAL DEBT ...ease 33,250000 238 It was suggested that the item.of.audit expense be.reduced from $50 to $25 and that this saving of $25 be added to the. , contingency fund bringing it up- to.$2,118.15. After discussion the budget was approved by the Trustees. 7. Trustee Kenerson as Chairman: -,of- the. Committee: on..Bus. Trans- portation, made a comprehensive .report..with..regard..to his. investigation into the matter of .securing bus-..transportation for.the.residents.X. the Village. He- read. two letters . received- from.Mr.., Sweet,.. President. of the Ithaca Railways. Mr. Sweet stated.in. effect, that he did not see how it would.be. economically - possible :for- the�Ithaca. Railways. to. operate a bus through.the. Height s..unless.he had..the contract to trans- port the schoolchildren. - Prof. Howe.,stated.in.a letter that.he did not feel that he. would.. be..justified..in..recommending to the. School_ Board that the•transportation of schoolchildren be turned over to the Ithaca Railways. _ Appreciation.was expressed.for Trustee- Kenerson's efforts and he was requested..by the Chair to continue his work.. 8. The following.committee to.make..nominations for trustees for the coming year was. suggested -by the.trustees:- A. H.- McPherson,, Sherwood Holt, Dr. W. A. Hagan. Alternates:- Jerome.Fried, C. H. Myers. 9. IT WAS VOTED, RESOLVED: That according to the provisions of section 52 of the Village Law of the State election will be held on March 15, 1938 at Village of Cayuga Heights, the polls to be P.M. at which time two trustees will be el Dale and Scofield, whose terms expire, and place of Mayor Baxter whose term expires. of New York, a Village the Schoolhouse in the• open between 4;00 and ... 8:00 scted,in place "of Trustees a Mayor will be elected in The Clerk is hereby directed to'cause._a notice to be inserted ' in the Ithaca Journal at least ten days prior to the election with 239' regard to the time and. place of the election and the offices to be ' filled, and to post a copy of the said notice in at least six conspicuous public places in the Village, giving the same information. _ 10. IT WAS VOTED that an open meeting of the..residents of the Village--of Cayuga Heights should be called for 81o' clock on Monday evening, March 14th, at the Schoolhouse, and the Clerk was instructed to send a notice of such meeting to the Village residents. -. 11. The next meeting of the Village Board was set for.the evening of March 14th, immediately following the meeting of the residents of the.Village.- 12. In accordance.with _ section:102 of the Village Iaw the Treasurer was instructed • to - publish.and post.his.annual. ' rgport or a summary thereof at least one week prior to the annual election. - - 13. IT WAS VOTED.that.the Mayor be empowered to employ an auditor for the purpose of.auditing the books and records of the Village for the year 1937 -38, at a cost not exceeding $25 if possible. 14. IT WAS VOTED that in accordance with section 101 -b of the Village Law those appropriations showing overdrafts be financed by transfers from balances within the same group of appropriations as set up in the budget. 15. Adjourned at 9:45 P.M. I� i