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HomeMy WebLinkAboutReg Mtg. Minutes 5/19/1986MINUTES of a Special Meeting 5/14/86 school counted as 1 unit each. These were regarded as preliminary figures. The intent was to agree upon a definite figure at next Monday's meeting. There was much discussion about how the Village should raise money to pay for the new sidewalk in the old Village. As this went forward, a majority of the opinion took up again the question of what the program should be for installing new sidewalks. A majority of opinion seemed to favor the notion of making a total replacement of the existing concrete sidewalk with a new one, and as this plan was considered, a figure of $330,000 for the total job was used for the sake of discussion. This discussion worked around the idea that there would be one single act of replacement. Attorney Sovocool was asked to consider the details of the financial plan and the rate of amortization. Meeting adjourned 6:30p.m. F.G. Marcham Mayor Minutes of a regular meeting of the Board of. Trustees of the Village, of Cayuga Heights held May 19, 1986 at 7:30 p.m. in the Village'Hall. PRESENT: Deputy Mayor Anderson, Trustees Bennett, Camp, Kira; Attorney Sovocool; Engineer /ZO Rogers; Acting Police Chief Wall; Fire Chief Miller. ABSENT: Mayor Marcham, Trustees Fleming and Pimentel. OTHERS PRESENT: Residents of Pleasant Grove. Road - M/M Willaim Edelman, Dr. /Mrs. Richard Rhodes, M/M John Home, Mrs. Sharon Petrillose, Mrs. Janet Thompson, representatives for Pleasant Grove Ctry. and Carriage House Apts., Jane McCarthy. The Board discussed Lucy Missirian's request for the placement of tables and chairs outside the Corner Deli and agreed to consider a plot plan, if one is sub- mitted, showing th8 placement of said of said tables and chairs along with information specifying the months of the year she would wish to do this. Mary Grainger, Village representative to the County Youth Board, appeared before the Board to report that, as a result of several meetings with Village residents to discuss the needs of Village youth, she has investigated the feasibility of a Community Center playground program at the Cayuga Heights School site and reported that the Ithaca Youth Bureau is receptive to the idea and will plan budgeting for a summer, 1987 program. In order to provide this service for the summer of 1986, Mrs. Grainger requests a Village contribution of $400 to be applied toward the funding of a director for the program. Trustee Anderson suggested that the Village require verification, from the City Youth Bureau, of liability insurance coverage before agreeing to this. Relative to the Summer Jobs Program, the Village is eligible to receive a maximum reimbursement from Tompkins County of $300 (2 youths) and in reference to this, Mrs. .Grainger requested that the Trustees consider defer- ment of the Village's eligibility status to CHCA, who plans to hire one or two young people and will, itself, match the funding with the County.- paperwork to be . done by the Village office. Motion made by Trustee Bennett, seconded by Trustee Camp: RESOLUTION 3706 - APPROVE $400 TOWARD FUNDING or DIRECTOR FOR PLAYGROUND PROGRAM /1:a6 MINUTES of a regular meeting - 5/19/86 ® VOTED to approve allocation of $400 toward the funding of a director for the Com- munity Center playground program for the summer of 1986, to the City of Ithaca Youth Bureau, through Mrs. Mary Grainger, Village representative to T.C. Youth Board, as outlined in her letter dated 5/12/86 and to require, from the City Youth Bureau, verification of liability insurance coverage. Unanimously passed. Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Kira Voting Yes Deputy Mayor Anderson Voting Yes Engineer Rogers presented, to the property owners in attendance, a tentative plan for the installation of a proposed, 61,wide pedestrian/bikeway on the west side of Pleasant Grove Road, describing in detail material to be used, numbers and loca- tions of utility poles which will need to be moved and trees which will need to be removed and cost of same, as well as the estimated cost of excavation and paving and widening of the road. Mr. Rogers illustrated on a map, the point at which the road will be moved to the east. Lengthy discussion followed as property owners expressed their views and concerns relative to:: the true necessity for a sidewalk on Pleasant Grove Road, whether a study had been made regarding feasibility of in- stallation on the east side of the road - where there are "fewer properties, fewer utility poles and a more scenic view, "whether the tombstones located on the east side were actually gravesites - suggesting that someone ought to find out for sure, questions of pedestrian safety - especially in front of Dr. Rhodes' property (and in particular in the winter when the road would be slippery with snow). One property owner, who saw no need for a sidewalk at all, was concerned that there would be "d, change in the character of the neighborhood" - "unsightly" and "too close to her house." Dr.' Rhodes was concerned that the sidewalk on the west side would compromise the.root system of.his trees along that edge of his property. The Engineer responded to some of these concerns by stating that the east side had been explored and was not the better side due to, among other things, the existence of a water main. He stated there would be a definite separa- tion between the -travelled right of way and the walkway. A Trustee pointed out that the sidewalk should connect with the one to be installed by Cornell University at their townhouse site on the west side of the road. As property owners left the meeting, an attempt was made to assure them that alternatives are still.being con- sidered - that the location of'the sidewalk has not been finalized and finally, when the Board has made their decision, they will be so informed. When asked about a timetable, the Engineer replied that he hoped to do the paving in September. With this goal in mind, the Engineer was asked to have available for the June meet- ing an estimated cost figure for installing the sidewalk on the east side. Deputy Mayor Anderson called the regular meeting to order. Motion made by Trustee Kira, seconded by Trustee Bennett: VOTED to approve the minutes of a Public Hearing and a Special Meeting held 3/31/86 with a correction, per Trustee Camp, to the latter - in connection with the discus- sion concerning conditions in Sunset Park, the last sentence should read "The Board ' took no formal action." 'And further, in connection with the discussion concerning the acceptance of Lowell Place roadway, to make note of the fact that Mayor Marcham was not present due to a personal interest in the matter. VOTED ALSO to approve /.:-) 7 MINUTES of Regular Meeting - 5/19/86 the minutes of a Public Hearing and Annual Organizational Meeting held 4/7/86 with the following, per Trustee Camp, to be included in the former: "The Village Engineer is committed to spending 30 hours a week for the.full year.'.' Unanimously passed. Trustee Bennett Voting Yes Deputy Mayor Anderson Voting Yes Trustee Kira Voting Yes Trustee Camp . Voting Yes Motion made by Trustee Bennett, seconded by Trustee Camp: VOTED to approve the Abstract of Audited Vouchers dated Msy 19, 1986 in the follow- ing amounts: General Fund - $79,056.17; Sewer Fund - $51,523.64. Unanimously passed. Trustee'Bennett Voting Yes Deputy Mayor Anderson Voting Yes Trustee'Kira Voting Yes Trustee Camp Voting Yes Deputy Mayor Anderson referred to the:Mayor's written "report (on file in the Village Office), recapping briefly the two items contained therein, to wit: the discussion which took place between the Mayor, Trustee.Kira and Betty Matyas on 4/17, in con- nection with the preparation of a draft agreement between the Village and the Associ- ation'- Trustee Kira distributed copies of the proposed agreement to'Trustees who will offer comments at a future meeting; and also the meeting between the Mayor, Engineer and John Majeroni on 5/8 regarding the state of the Savage Farm project. Deputy Mayor Anderson referred to letters from: 1) George J. Conneman, Chairman of SCLIWC dated May 7, regarding the excessive water billing for Prof. Turk, including also the text of a related resolution adopted by SCLIWC stating that "when.a custo- mer has been underbilled because of a lagging meter the customer will be billed for three years at the bulk rate; "2) Prof. Turk,. expressing his gratitude for the Board's help in resolving the problem with his excessive water bill; 3)Deane Malott, letter dated 4/10, indicating his annoyance by people who park their cars in front of his house on Oak Hill Road during the day and car pool to the University, and the Mayor's response on 4/18 advising Mr. Mellott that the matter is under inves- tigation by the Police Department. Lieut. Wall apprised the Board of this continu- ing problem due, in part', to the limited parking space on campus and pointed out that by December, 1986, the University will have constructed a 700 -car parking garage on campus. The Mayor is instructed to write. President Rhodes that it is a matter of Village concern that students and other members of the Cornell community have adopted the practice of parking their cars on Village streets and ask that he exert his influence to dissuade students and others from using this practice; and 4) Michael Stamm, Executive Director of Tompkins County Area Development, Inc., requesting to meet with the Village Board for the purpose of describing the goals of the TCAD concerning the economic development in the County. The Mayor is in- stucted to write Mr. Stamm to say that although the Board is agreeable to meet with him, it cannot do so until late in the summer. After reviewing, very briefly; with the Board the Annual Financial Report of the Joint Water for the fiscal year ending 1985, it was agreed that a calculation,of 47% would be used for tax information purposes to property owners, as the debt interest percentage for Bolton Point Water per unit charge. • MINUTES of Regular Meeting - 5/19/86 Trustee Camp, reporting for the CHCA, announced the following slate of officers for 1986 -87: Betty Matyas, President; Georgia.Pribanic, Vice President; Bea Szekely, Secretary; Terry Minor, Treasurer; Mary Widding, Scheduling. Trustee Camp urged that the Village Board not delay efforts to draw up a final agreement between the Association and the Village. Trustee Camp reported that it is now part of the Association's agreement with individuals renting space that the latter provide their own liability insurance, adding that the Village will continue to provide coverage for those activities sponsored by the Association. Fire Chief Miller presented his written report which has been placed on file. Chief Miller announced the resignation for the bunker of four years and the naming or Lil Topchy by the Fire Council as a replacement. Responding to the Village's request for clarification of the language of a resolu- tion adopted by the Water Commission regarding water usage by the Fire Department (see minutes dated 4/7/86) the Commission has set forth a list of water uses for which the Fire Department will not be charged - namely, fighting fires, training to fight fires, and maintenance and cleaning of fire department vehicles. Fire Chief Miller informed the Board that Bolton is now in the process of installing a water meter in the firehouse and per SCLIWC instruction, the metered portion which is used for the purposes stated above will be so documented and credited to. their account on the following bill. It was noted that the Commission had not addressed the question of flushing hydrants and the Mayor is instructed to raise the issue with them once again. Acting Police Chief Wall presented his statistical report and placed it on file. Motion made by Trustee Kira, seconded by Trustee Bennett: RESOLUTION 3707 - AUTHORIZE ACTING POLICE CHIEF TO ADVERTISE FOR SALE OF USED POLICE CAR VOTED to authorize Acting Police Chief Wall to advertise for the.sale of the used, marked police car at a minimum bid of $4500. Unanimously passed. Trustee Bennett Voting Yes Deputy Mayor Anderson Voting Yes Trustee Kira Voting Yes Trustee Camp Voting Yes �r* Acting Police Chief Wall.reported that the. "Sunset Park" signs.are in place at both entrances to the Park. Attorney Sovocool presented several approaches for financing sidewalks in the new district, stating that all methods of financing require the.establishment , of a probable useful life of sidewalks under the Local Finance Law, i.e., if sidewalk improvement would last 10 years, bonds will have to be paid over a 10 -year period. He continued, saying that the Village must have a deliberate plan and that the bonds cannot be issued in advance of a need. The Board will consider a course of action. Attorney Sovocool reported the status of-the following: 1) Proposed Local Laws (Public Hearing held 1/20/86): Drafts will be available for /a9 MINUTES OF REGULAR MEETING - 5/19/86 distribution for possible Board action at June meeting. Recent FCC rulings on dish antennas will be examined - Trustees urged to offer comments and suggestions. 2) Sewer Contracts: Town of.Lansing has.signed an agreement and is prepared to offer it for Vilage approval;.Village of Lansing Attorney Dubow has been asked to submit a proposed contract which, hopefully, will be in place by the June meeting; Town of Ithaca- billing for 1987 sewer rental bills to be' accomplished by the Town - language to be worked into the contract. Engineer /ZO.Rogers gave his:report_ which is on file.in the Village office. Motion made by Trustee Bennett, seconded by Trustee Camp: RESOLUTION 3708 - AUTHORIZE ENGINEER AND SEWER PLANT OPERATOR TO ATTEND WORKSHOP VOTED to authorize the Engineer and Sewer Plant Operator to split attendance at a 2 -day "Technical Workshop on Effluent Guidelines" to be held at the Sheraton Uni- versity Conference Center, Syracuse, New York , May 21, and.22, 1986 at a registration fee of $20. Unanimously passed. . Trustee Bennett Voting Yes Deputy Meyor�Anderson Voting Yes Trustee Kira Voting Yes' Trustee Camp Voting Yes Notion made by Trustee Bennett, seconded by Trustee Kira:. RESOLUTION 3709 - APPROVE CHANGE IN'BOUNDARY LINE FOR JACOBS SUBDIVISION ON TYLER I ROAD, VOTED to approve, in the capacity of the Planning Board, the change in the boundary line between lots H5 and 6 by 20 feet to the northeast, on the Jacobs Subdivision Map, dated August 31, 1970 by Thomas G. Miller, as requested by Cardamone Builders, new owners of lots A, 5, and 6; and further, to require Cardemone Builders to sub- mit an updated subdivision map showing this change. Unanimously passed. Trustee Bennett Voting Yes Deputy Mayor Anderson Voting Yes Trustee Kira Voting Yes Trustee. Camp Voting Yes Notion made by Trustee Bennett, seconded by Trustee Kira: RESOLUTION 3710 - APPROVE REFUNDS VOTED to approve refunds as follows: Stephen Mutkoski of 121'E. Remington Road, $74.52 and Richard Porter, 623 Highland Road, $22.48 for overpayment of water bills. Unanimously passed. Trustee Bennett Voting Yes Deputy Mayor Anderson Voting Yes Trustee Kira Voting Yes Trustee Camp Voting Yes Trustee Camp asked that a letter be sent to David Donner thanking him for his guid- ance and suggestions in connection with the'vacant office of Village Treasurer. After some discussion, the Board agreed to wait for further information from Assembly- 1 ,80 I� u MINUTES of Regular Meeting - 5/19/86 man Mac Neil's office before proceeding with action concerning the Fiscal Note pre- pared by the Comptroller's office in connection with the legislation for reopening the provisions of Section 384 -f of the retirement system for Officer Philip Bache. Motion made by Trustee Kira, seconded by Trustee Camp: RESOLUTION 3711 - APPOINT VILLAGE CLERK TO POSITION OF TAX COLLECTOR VOTED to appoint the Village Clerk to the position of tax collector. Unanimously passed. Trustee Bennett Voting Yes Deputy Mayor'Anderson Voting Yes Trustee Kira Voting Yes Trustee Camp Voting Yes A special Meeting was scheduled for May 28, 7 P.M. for the purpose of approving end of year bills and to decide on a method for transferring funds to deficit accounts. Meeting adjourned 11:15 P.M. Anne Kroh o Clerk Minutes of a Special Meeting of the Board of Trustees of the Village of Cayuga Heights held May 28, 1986 at 7 P.m. in the Village Hall. PRESENT: Mayor F.G. Marcham; Trustees Anderson, Bennett, Camp, Kira, Pimentel; Engineer Rogers; Acting Police Chief Wall; Fire Chief Miller. ABSENT: Trustee Fleming. Motion made by Trustee Pimentel, seconded by Trustee Bennett: VOTED to approve the Abstract of Audited Vouchers dated 5128186 in the following amounts: General Fund - $2873.97; Sewer Fund - $3353.67. Unanimously passed. Trustee Anderson Voting Yes Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Kira Voting Yes Trustee Pimentel Voting Yes Trustee Anderson presented a statement showing all accounts in the Village Budget for 1985 -86. The Board examined each account. Motion made by Trustee Kira, seconded by Trustee Camp: RESOLUTION 3712 - TRANSFERS TO DEFICIT ACCOUNTS FROM CONTINGENCY VOTED to'put all surpluses into the Contingency Fund and to pay all deficits out of the Contingency Fund, the record to show separately the surpluses and deficits in the funds in categories - 1) A - General Fund, 2) F - Water Fund, 3) G - Sewer Fund. Unanimously passed. Trustee Anderson Voting Yes Trustee Bennett Voting Yes /31