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HomeMy WebLinkAboutReg Mtg. Minutes 10/20/1986MINUTES OF A REGULAR MEETING of the Board of Trustees of the Village of Cayuga Heights held October 20, 1986 at 7 :30 p.m. in the Village Hall. ® PRESENT: Mayor F.G. Marcham; Trustees Anderson, Bennett, Camp, Fleming, Kira, Pimentel; Attorney Sovocool; Treasurer Walker; Engineer /ZO Rogers; Police Chief Wall; Fire Chief Miller. OTHERS PRESENT: Julian Abele, Bill Paleen, Mary Grainger, Roger Trancik, Michael King, Michael Valentino, serveral residents of the northeast area, Tibby McLafferty, Jane McCarthy, Katherine Newman, Carol Schmitt, Betty Matyas. It was noted during Julian Abele's presentation of the proposed addition of a Commons Building to the Jessup Road Townhouse project that due to insufficient information concerning land coverage, the Board was unable to take action at the October meeting. Motion by Trustee Bennett, second by Trustee Fleming: RESOLUTION 3751 - DEFER ACTION ON PROPOSED ADDITION TO TOWNHOUSE PROJECT VOTED to defer action regarding the proposed addition of a Commons Building to the Townhouse project until such time as the questions relating to land coverage can be worked out among the Village Zoning Officer and Cornell officials. Unanimously passed. Trustee Anderson Voting Yes Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Fleming Voting Yes Trustee Kira Voting Yes Trustee Pimentel Voting Yes Mary Grainger, Village representative to the TC Youth Board, appearing before the Board, recommended that the NYS Division for Youth funds for the 1987 calendar year be turned over to the Town again this year. She spoke of a need for better communication between the Village Board and the City Youth Bureau and appealed to the Board to establish such a relationship thereby allowing the Village to receive schedules of activities and annual reports. She spoke of her wish to form a Youth Commission consisting of one Village Board member and one or two Village citizens who in turn will make requests to the City for additional activities and asked that the Board consider naming a Trustee to serve on this Commission. She reported that the County Budget Administration Committee, scheduled to meet October 23rd, will discuss the feasibility of continuing the Summer Jobs Program and urged the Board to give its support to the program. Motion by Trustee Camp, second by Trustee Bennett: RESOLUTION 3752 - AUTHORIZE THE TRANSFER OF YOUTH STATE AID TO TOWN VOTED to authorize the Mayor to sign a waiver for youth state aid of $3,000 allowing the Town of Ithaca to use this money for youth programs during the 1987 calendar year. Unanimously passed. Trustee Anderson Voting Yes Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Fleming Voting Yes Trustee Kira Voting Yes Trustee Pimentel Voting Yes Motion by Trustee Pimentel, second by Trustee Fleming: RESOLUTION 3753 - RECOMMEND CONTINUANCE OF SUMMER JOBS PROGRAM BY COUNTY VOTED to recommend to the County Budget Administration Committee that, based on the benefits provided to the Village of Cayuga Heights in the past, the Tompkins County Youth Bureau continue its funding of the Summer Jobs Program. Unanimously passed. Trustee Anderson Voting Yes Trustee Bennett Voting Yes Trustee Pimentel Voting Yes Trustee Camp Voting Yes Trustee Fleming Voting Yes Trustee Kira Voting Yes Roger Trancik, representing Cardamone Builders, requested a property line change between Lots #4 and 5 on Tyler Road, in order to properly site a single - family residence on the Lot #4. He stated that this will not affect the road frontage dimension nor will it have an impact on lot size requirements. Motion by Trustee Pimentel, seconded by Trustee Kira: RESOLUTION 3754 - APPROVE CHANGE IN BOUNDARY LINE FOR LOTS #4 & 5 OF JACOBS SUBDIVISION ON TYLER ROAD VOTED to approve, in the capacity of Planning Board, the change in the boundary line between Lots #4 and 5 starting at the southeast corner of Lot #5, from there northwesterly in a straight line to a point 85 ft. west of the former northeast corner of Lot #4, on the Jacobs Subdivision Map, dated August 31, 1970 by Thomas G. Miller, as requested by Cardamone Builders, new owners of Lots # 4,5, and 6; and further, to require Cardamone Builders to submit an updated subdivision map showing this change. Unanimously passed. Trustee Anderson Voting Yes Trustee Bennett Voting Yes Trustee Pimentel Voting Yes Trustee Camp Voting Yes Trustee Fleming Voting Yes Trustee Kira Voting Yes After discussion by the Board and northeast residents relative to Michael King's request for the installation of a swale on his property within the 10 -ft. easement on the north side of his property to be accomplished this year, the Attorney expressed his willingness to meet with Mr. King and his attorney to draw up a draft agreement. The Engineer estimated the cost of the entire project - on both private and Village property - to be $4600. It was noted that the Village will not be responsible for the maintenance of the swale. Motion by Trustee Pimentel, second by Trustee Kira: RESOLUTION 3755 - SWALE AND COST SHARING AGREEMENT RE KING PROPERTY VOTED that based on the assumption that all legal aspects of an.: agreement for the installation of a swale on Michael King's property at 113 Warwick Place are worked out, the residents who would benefit from this imrovement will be required to contribute, by whatever means they choose, a sum of $500 toward this project. Unanimously passed. 1 Trustee Anderson Voting Yes Trustee Bennett Voting Yes , Trustee Pimentel Voting Yes Trustee Camp Voting Yes Trustee Fleming Voting Yes Trustee Kira Voting Yes /,s:6 MINUTES OF REGULAR MEETING - 10/20/86 Further, the Engineer was authorized by the Board, at the request of Cambridge Place residents, as part of the job and while the equipment was on the site, to remove accumulated sediment in the stream bed with the understanding that any fine grading and reseeding would be done by the property owners. Motion by Trustee Kira, second byTrustee Pimentel: VOTED to approve the minutes of the regular meeting held 9/15/86 and a special meeting held 9/22/86 with a deletion to the latter, per Trustee Camp, of the phrase at thebeginning of the last sentence, "They adopted the second procedure..." and begin the sentence with "They began by considering..." - as previously furnished Trustees in Xerox form. Unanimously passed. Trustee Anderson Voting Yes Trustee Bennett Voting Yes Trustee Pimentel Voting Yes Trustee Camp Voting Yes Trustee Fleming Voting Yes Trustee Kira Voting Yes Motion by':.Trustee-Pimentel;:second byTrustee - Bennett: - VOTED to approve theList of Audited Vouchers dated 10/20/86 in the following amounts: General Fund - $18,670.40: Sewer Fund - $18,647.26. Unanimously passed. Trustee Anderson Voting Yes Trustee Bennett Voting Yes Trustee Pimentel Voting Yes Trustee Camp Voting Yes ' Trustee Fleming Voting Yes Trustee Kira Voting Yes Mayor Marcham read his monthly -report -and placed it on'-file.irr: the Village "Office. Mayor Marcham read, in part, a memo from Margaret Harding, Director of the T.C. Office for the Aging, calling attention to an amendment to the NYS Real Property Tax Law permitting an increase in income limits for partial property tax exemption for the elderly. Motion byTrustee Bennett, second by Trustee Pimentel: RESOLUTION 3756 - INCOME ELIGIBILITY SET AT $129025 AS PROVIDED BY AMENDMENT OF CHAPTER 756 OF REAL PROPERTY TAX LAW 157 VOTED to raise the eligibility level for Village of Cayuga Heights residents who are 65 and over to $12,025 per 1986 amendment to the NYS Real Property Tax Law, Chapter 756, for partial property tax exemption. Unanimously passed. Trustee Anderson Voting Yes Trustee Bennett Voting Yes Trustee Pimentel Voting Yes Trustee Camp Voting Yes Trustee Fleming Voting Yes Trustee Kira Voting Yes Mayor Marcham read George Gillespie's letter of resignation from the Zoning Board of Appeals. Motion by Trustee Fleming, second by Trustee Anderson: RESOLUTION 3757 - ACCEPT GILLESPIE'S RESIGNATION FROM ZBA 157 MINUTES OF REGULAR MEETING 10/20/86 VOTED to accept the resignation of George Gillespie from his position as Chairman of the Zoning Board of Appeals, effective December 15, 1986, and to instruct the Mayor to write to him offering the thanks of the Board and other officers for the services he has rendered to the Village in past years. Unanimously passed. Trustee Anderson Voting Yes Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Fleming Voting Yes Trustee Kira Voting Yes Trustee Pimentel Voting Yes In connection with the memorandum of a proposal from George Gillespie regarding "the need for restraints in the building of retaining walls," the Engineer was instructed to review Mr. Gillespie's recommendations and report to the Board. Due to a lapse of her present family health insurance coverage, as of 11/21/86, Court Clerk, Andrea Barnett's request for immediate inclusion in the Village's group health plan was presented to the Board for consideration. The Attorney was instructed to contact BC /BS to inquire as to her eligibility status since her work week is less than 20 hours. Motion by Trustee Pimentel, second by Trustee Camp: RESOLUTION 3758 - ALLOW ANDREA BARNETT PARTICIPATION IN GROUP HEALTH INSURANCE PLAN VOTED to allow Court Clerk, Andrea Barnett, to participate in the Village's group health insurance plan, with BC /BS of Central New York, subject to the Attorney's findings as stated above. The full monthly premiums for family coverage are to be met by Mrs. Barnett. Unanimously passed. Trustee Anderson Voting Yes Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Fleming Voting Yes Trustee Kira Voting Yes Trustee Pimentel Voting Yes The Mayor reported that the University is in the process of planting shrubs along the Jessup Road playing fields on the bank between the fence and road. The Mayor referred to a letter from Kathy Balada, Director of the Ithaca Childcare Center and Andrea Coby, Director of the Montessori Elementary School, tenants of the former Cayuga Heights Elementary School, regarding the possible decision by the School District to sell the building and their subsequent desire to purchase it on the condition that the Board would be wiling to commit itself, at this time, to revise the Zoning Ordinance which states that the building can be used only as a Public School. The Mayor was instructed to write to tell them that the matter is far too speculative to act on it-at:this-.time. Mayor Marcham read portions of the "Bulletin - Office of the Superintendent" (of Schools) given tohim by Motty Shoekmaker, and in particular, the part relating to the elementary school space problem which the District is now faced with. The Board instructed the Mayor to write to Mr. Lindenbaum to convey the wishes of the Board on behalf of Villagers that the school be reopened. The letter from Gary Lindenbaum and accompanying rental agreement was turned over to the Attorney for his comments at the November meeting. /S F MINUTES OF REGULAR MEETING 10/20/86 The Mayor reported that further discussion had taken place between Julian Abele and Fire Chief Miller regarding the latter's concerns as stated at the September ® meeting relative to the Jessup Road Townhouse project, and that the problems have since been resolved. The Mayor mentioned having corresponded with Noel Desch on the subject of extending the area covered for fire protection under the existing contract to include the Renwick Heights district and the Boynton Middle School. Trustee Kira commented briefly on the activities of the CHCA. In connection with the Agreement between the Village and CHCA, Trustee Anderson pointed out that, relative to Item #10 which states that the Association is free to sublet part of the space it occupies to such persons as it chooses, it must be for educational purposes according to a new state law. The Attorney stated he had received a letter from Mary Widding, Vice - president of the Association, concerning the use agreement and in particular, asked for a legal definition of the term "sponsor." The Trustees agreed that a list of sponsors should be provided to them by the Association and Trustee Kira will try to obtain such a list. Fire Chief Miller presented his monthly report and placed it on file. In connection with the letter from Noel Desch concerning the addition of the Renwick Treasurer Walker distributed and reviewed the Budget status reprot as of August 31, 1986 and stated that there will be an additional report each month showing fund balances and cash flow. Regarding the status of the sewer contracts, the Attorney questioned whether it was the wish of the Board to enter into a contract with the Town of Lansing without a final sewer ordinance in place, pointing out that existing contracts are not tied into the sewer ordinance. However, if a permit system is to be initiated, he said, the Board might wish to include this provision in the contract. Concerning the proposed sewer ordinance, the Attorney questioned the enforceability of 4 or 5 provisions therein. Trustee Pimentel questioned the status of the proposed sign ordinance. The Attorney stated he will rework some of the language and present it for Board approval at the next meeting. Police Chief Wall presented his statistical report which has been placed on file. The Police Chief reported that the installation of the "No Parking Zone" signs on the south side of Oak Hill Road on a trial basis has produced excellent results 16_9 Heights area including Boynton Middle School in the contract for fire service, Fire Chief Miller reported that he had made trial runs with the pumper to the School and found that it would take approximately ten minutes to reach the wcene of a fire- - longer in inclement weather. He recommended that the Board not consider Noel Desch's request because of the time it would take to reach the scene of a fire in that location. The Mayor was instructed to write Mr. Desch to this effect. Chief Miller assured the Board that the issues he raised the previous month concern- ing the Townhouses had been resolved. At the request of the Fire Chief, and after Board discussion, it was agreed that the sidewalk partially installed across the driveway leading to the Fire House will -be removed. Treasurer Walker distributed and reviewed the Budget status reprot as of August 31, 1986 and stated that there will be an additional report each month showing fund balances and cash flow. Regarding the status of the sewer contracts, the Attorney questioned whether it was the wish of the Board to enter into a contract with the Town of Lansing without a final sewer ordinance in place, pointing out that existing contracts are not tied into the sewer ordinance. However, if a permit system is to be initiated, he said, the Board might wish to include this provision in the contract. Concerning the proposed sewer ordinance, the Attorney questioned the enforceability of 4 or 5 provisions therein. Trustee Pimentel questioned the status of the proposed sign ordinance. The Attorney stated he will rework some of the language and present it for Board approval at the next meeting. Police Chief Wall presented his statistical report which has been placed on file. The Police Chief reported that the installation of the "No Parking Zone" signs on the south side of Oak Hill Road on a trial basis has produced excellent results 16_9 MINUTES OF REGULAR MEETING 10/20/86 and recommends this addition to the Village Traffic Ordinance. Engineer /ZO Rogers gave his monthly report and filed it in the Village Office. Engineer Rogers recommended that the schedule for picking up loose leaves be changed to October 1st - December 31st. (Present policy - 9/15 thru 12/15) Motion by Trustee Camp, second by Trustee Bennett: RESOLUTION 3759 - AUTHORIZE INCREASE RENT FOR PROPERTY AT 825 HANSHAW ROAD VOTED to authorize the renewal of the lease agreement for the Village -owned property at 825 Hanshaw Road, on the terms that the rent be increased to $450 per month for a period of one year to run from November 1, 1986 to October 3, 1987 and that the tenant will be given three months' notice prior to cancellation. Unanimously passed. Trustee Anderson Voting Yes Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Fleming Voting Yes Trustee Kira Voting Yes Trustee Pimentel Voting Yes Relative to the proposal before the Water Commission for setting up a fee system for plumbing permits based on numbers of inspections which may require - in certain instances - a refund to the applicant, the Mayor was asked by Trustee Camp to write to the Commission to state that the Board would not be in favor of their adopting policy which might in turn necessitate the issuing of refunds by the Village Office. Motion by Trustee Kira, second by Trustee Pimentel: RESOLUTION 3760 - RETURN OF TAX WARRANT TO VILLAGE BOARD AND AUTHORIZE TRANSFER TO TOMPKINS COUNTY FOR RELEVY VOTED resolved that the Tax Collector has returned the 1986 Tax Warrant and Account of Uncollected Taxes to the Board of Trustees as required by Real- Property _ Tax -Law. The Trustees have certified the list of unpaid taxes as presented by the Certifi- cate of the Tax Collector showing a balance of $5,301.61 including 9 percentum of the amount of principal and interest. The Trustees returned the account of unpaid taxes to the Treasurer and authorized transfer to Tompkins County of the Account and Certification of delinquent taxes as provided in Section 1436 of the Real Property Tax Law in the amount of $5,301.61 for collection by the County under the terms of the County of Tompkins Local Law No. 7 of 1981. Unanimously passed. Trustee Anderson Voting Yes Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Fleming Voting Yes Trustee Kira Voting Yes Trustee Pimentel Voting Yes Motion by Trustee Bennett, second by Trustee Pimentel: RESOLUTION 3761 - AUTHORIZE REFUNDS , VOTED to authorize refunds as follows: For overpayment of 8/1/86 qtrly. water bill: M. LaBonte White - $19.72; Dawn Kimberly - $31.50; for meter reader error on 11/1/85 billing cycle - Willaim Miller - $36.68; sewer backcharge for 2nd unit for private use - Diana Nathanielsz - $38.97. Unanimously passed. /60 MINUTES OF REGULAR MEETING 10/20/86 Trustee Anderson Voting Yes Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Fleming Voting Yes Trustee Kira Voting Yes Trustee Pimentel Voting Yes The Board agreed to hold a special meeting on Tuesday, November 11, 1986 at 5:00 p.m. for the purpose of reviewing the issue of the sidewalk district. Meeting adjourned 11:00 p.m. Anne Krohto MINUTES of a Special Meeting of the Board of Trustees of the Village of Cayuga Heights held November 11, 1986 at 5:00 p.m. in the Sutton Conf. Room. PRESENT: Mayor F.G. Marcham; Trustees Anderson, Bennett, Camp, Fleming, Kira, Pimentel; Attorney Sovocool; Treasurer Walker; Engineer /ZO Rogers. OTHERS PRESENT: Mrs. Mc Lafferty. Moved by Trustee Kira, second by Trustee Bennett: RESOLUTION 3762 - REVISE TERMS OF RENTAL AGREEMENT FOR 825 HANSHAW VOTED that the rent for 825 Hanshaw Raod be $425 a month, that 3 months' notice of termination may be given by either party, that if rent is not paid by the 10th of each month there shall be a penalty of $15 for each offense. Unanimously passed. Trustee Anderson Voting Yes Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Fleming Voting Yes Trustee Kira Voting Yes Trustee Pimentel Voting Yes Motion by Trustee Bennett, second by Trustee Camp: RESOLUTION 3763 - EXTEND POLICY PERIOD FOR LAW ENFORCEMENT LIABILITY VOTED to authorize the Treasurer toissue a check to extend until December 31, 1986 the Law Enforcement Professional Liability Insurance policy; the premium to be $611. Unanimously passed. Trustee Anderson Voting Yes Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Fleming Voting Yes Trustee Kira Voting Yes Trustee Pimentel Voting Yes Motion byTrustee Camp, second by Trustee Bennett: RESOLUTION 3764 - AUTHORIZE RENEWAL OF PUBLIC OFFICIALS LIABILITY INSURANCE WITH SPRAGUE MCCARTY VOTED to authorize the renewal of the Public Officials Liability insurance for one year beginning November 17, 1986 - the amount of the premium to be $4052. Unanimously passed. /6/ MINUTES of special meeting 11/11/86 Trustee Anderson Voting Yes Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Fleming Voting Yes Trustee Kira Voting Yes Trustee Pimentel Voting Yes The Trustees, with assistance from the Engineer, the Treasurer, the Attorney and the Mayor, discussed proposals for financing sidewalk replacement and restoration in the Old Village. Their discussion came into focus on the question of defining the sidewalks in the Old Village that might be excluded from the original plans and the means that might be used to inform residents of the Old Village regarding the attitude of the Trustees on this point. The Board decided that as a preliminary approach to residents of the Old Village there should be a map showing the areas where the Board proposed new sidewalks should be installed. The map would also make plain those areas where existing sidewalks would be re- moved. As a first step Trustee Camp agreed to draw such a map and the Board decided to distribute a map of this sort to each property owner in the Old Village. Adjourned 6:55 p.m. F.G. Marcham Mayor MINUTES of a regular meeting of the Board of Trustees of the Village of Cayuga Heights held November 17, 1986 at 7:30 p.m. in the Village Hall. PRESENT: Mayor F.G. Marcham; Trustees Anderson, Camp, Fleming, Kira, Pimentel; Attorney Sovocool; Treasurer Walker; Engineer /ZO Rogers; Police Chief Wall; Fire Chief Miller. ABSENT: Trustee Bennett. OTHERS PRESENT: Julian Abele, Bill Paleen, several Cornell University reps, Marilyn Grey, M/M Peter Nathanielsz, Tibby McLafferty, Kay Newman. Marilyn Grey, Executive Director of the Tompkins County Senior Citizens' Council, explained to the Board that the money received from the State through the County Office for the Aging for the Northeast program will not be available after March, 1987 and requested from the Village a replacement of this lost funding of approxi- mately $2,000. She noted that the results of a recent survey regarding the North- east Senior Citizens' Program showed a keen interest in the program by residents of the Village and also in the utilization of the Cayuga Heights Community Center for certain programs. Mrs. Nungezer, in response to Trustee Kira's statement that the Senior Citizens should be allowed the use of the Center at no rental charge, said that the Association had agreed to this at their last meeting. Trustee Kira stated she will investigate several other areas for possible sources of funds for the Northeast Serior Citizens' program. In connection with the proposed site plan for the Commons building on Jessup Road, Julian Abele and Cornell architect presented the information requested by the Board at its October meeting. Engineer Rogers raised the following points concerning the proposed plan: 1) the University's interpretation of the ordinance as to the method they used for measuring height of buildings; 2) dostance between buildings; 3) the installation, by the University , of the sidewalk along Pleasant Grove Road to which Julian Abele responded that a redesign for the sidewalk was being worked on and the sidewalk would be installed as soon as possible; 4) fire access (Fire Chief Miller said he was satisfied with the plan); 5) the absence on this most recent plan of a second pathway to be located to the northeast of the Townhouses and leading to parking Lot A. In connection with the latter, discussion followed concerning the question of safety and the issue will be reviewed by the Police rl L d.