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HomeMy WebLinkAboutOrganizational Mtg. Minutes 4/7/1986MINUTES of Organizational Meeting - 4/7/86 OTHERS PRESENT: Betty Matyas, Mary Widding, Beatrice Szekely, Tobe Rothaus, Kay Newman, Tibby Mc Lafferty. Mayor Marcham called the meeting to order. Motion made by Trustee Kira, seconded by Trustee Pimentel: VOTED to approve the minutes of a Public Hearing and a Regular Meeting held March 17, 1986 as previously furnished Trustees in xerox form. Unanimously passed. Trustee Anderson Voting Yes Trustee Camp Voting Yes Trustee Pimentel Voting Yes Trustee Bennett Voting Yes Trustee Kira Voting Yes Motion made by Trustee Pimentel, seconded by Trustee Bennett: VOTED to approve the Abstract of Audited Vouchers dated April 7, 1986 in the follow- ing amounts: General Fund - $9,872.76: Sewer Raid - $17,728.80. Included is the Bishops of Ithaca bill for $828 inadvertently omitted from the original List.of Larger Bills; Unanimously passed. Trustee Anderson Voting Yes Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Kira Voting Yes Trustee Pimentel Voting Yes Betty Matyas, President of the CHCA, appeared before the Board, at its invitation, to address concerns the Board raised at its March meeting as to whether the groups who are renting space at the Center carry liability insurance. She stated that individuals who rent space for their own purpose are covered under their homeowner's policy and that the Senior Citizens and YouthcBureau have their own coverage as well. She stated that she is still waiting to hear from the•Ithaca Theater Company who will cease renting space as of 4/24 and the Ithaca Opera Company who will be out of the Center on 5/15, as to their liability insurance status. She said that'in the future, the Center will require individuals and groups who wish to rent space to show proof of liability-insurance coverage. The Attorney stated that he will talk to Bill Scott of Ithaca Agency regarding the use of hold - harmless statements as well as the advisability of riders to the Village's existing liability insurance policy on a short -term basis to cover those who are,not insured. It was agreed that the purpose of the Center needs to be defined.and in an effort to accomplish this, the Board appointed Trustees Camp and Kira an&lMayor Marcham as a committee to meet with Betty. Matyas and her committee for the purpose of drafting a plan for the operation of the Association. A tentative date was,$et for April 17, at 4:30 p.m. Mayor Marcham gave his monthly report which is on file in the Village Office. Mayor Marcham read a letter from Elizabeth Mount of 303 E. Upland Road in which she asks the Board to consider the installation of a flashing orange light at the inter- section of Triphammer and E. Upland Roads - the scene of numerous auto accidents in recent years - so as to slow down cars which, she states, travel at excessive speeds. Acting Police Chief Wall will undertake to run radar more frequently near that inter- section in an effort to slow traffic on Triphammer Road. Mrs. Mount requested also that the road crossing lines in front of the Village Hall be repainted. Jl � 1 J MUTES of Organizational Meeting - 4/7/86 Mayor Marcham referred to a letter from Professor Turk concerning his recent water bill for $423.95 which had been corrected to reflect additional water charges for water that had been consumed but because of a faulty remote reading device had not been billed for aver a nine -year period. This was discovered as a result of the change initiated by the Water Commission in the method of obtaining meter readings. (Customer reads his own meter and sends reading to SCLIWC). . Notion made by Trustee Camp, seconded by Trustee Bennett: RESOLUTION 3690 - REQUEST THAT SCLIWC RECONSIDER TURK'S WATER BILL VOTED to instruct the Mayor to write SCLIWC to ask that they reconsider the position they have taken regarding Professor Turk's water bill in the amount of $423.95 due to the fact that the disparity in the readings between the outside remote reading device and the inside water meter presumably has existed for nine years and that during that thime, the inside meter - which, according to SCLIWC Rules and Regula- tions, is the meter of record - had not been read at all. Unanimously passed. Trustee Anderson' Voting Yes Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Kira Voting Yes Trustee Pimentel Voting Yes *x* Motion made by Trustee Kira, seconded by Trustee Bennett: RESOLUTION 3691 - AUTHORIZE FIRE INSPECTOR TO ATTEND CONFERENCE VOTED to authorize Fire Inspector, Eugene Dymek,'to attend the Annual Building Officials Educational Conference on April 28, 29 and 30, 1986 to be held in Hilton, New York at a cost not to exceed $300,00. Unanimously passed. Trustee Anderson Voting Yes Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Kira Voting Yes ,-Trustee Pimentel Voting Yes Mayor Marcham referred to a letter from Harry Missirian of the Tompkins County Department of Planning in connection with the Community Corners traffic issue in which he states that a thouough traffic survey of the area is scheduled for mid -April and hopes to meet with the Village Board soon after the survey is completed to re- view their findings and hopefully to offer suggestions to improve the traffic flow. Mr. David Donner's proposal re the office of Village Treasurer, dated March 31, 1986 was distributed to Board members at his request and no action was taken. Motion made by Trustee Pimentel, seconded by Trustee Camp: RESOLUTION 3692 - PERMANENT APPOINTMENT FOR LIEUTENANT WALL VOTED to inform the State Civil Service that the Board of Trustees of the Village of Cayuga Heights is satisfied with the performance of Lieutenant David J. Wall and wishes to proceed to his permanent appointment as Police Lieutenant. Unani- mously passed. //V MINUTES of Organizational Meeting - 4/7/86 Trustee Anderson Voting Yes Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Kira Voting Yes Trustee Pimentel Voting Yes Mayor Marcham read a memorandum from George J. Conneman, Chairman, SCLIWC,-regard- ing a resolution adopted by said Commission on March 24, 1986 in connection with fire department water usage. Dare to the uncertainty of its meaning, the Board took action as follows: Notion made by Trustee Pimentel, seconded by Trustee Kira: RESOLUTION 3693 - AUTHORIZE MAYOR TO WRITE SCLIWC FOR CLARIFICATION OF RESOLUTION ADOPTED BY THEM VOTED to instruct the Mayor to write SCLIWC for clarification of the language of the resolution adopted by the Commission at their March 24, 1986 meeting regarding fire department water usage for "fire fighting /training purposes" and further, to remind the Commission that they had offered at the time of the agreement with the Village to flush hydrants on an annual basis and this has never been accomplished. Unanimously passed. Trustee Anderson Voting Yes Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Kira Voting Yes Trustee Pimentel Voting Yes Fire Chief Miller presented his written report and placed it on file. Notion made by Trustee Anderson, seconded by Trustee Pimentel: RESOLUTION 3694 - APPROVE LIST OF OFFICERS ELECTED BY FIRE COMPANY VOTED to approve the list of officers elected by the Fire Company for one official year, at its annual meeting on April 1, 1986 and approved by the Fire Council at its meeting on April 3, 1986 as follows: List to be incorporated in Official Minute Book. Unanimously passed. Trustee Anderson Voting Yes Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Kira Voting Yes Trustee Pimentel Voting Yes Attorney Sovocool reviewed certain poidts of theTproposed agreement between the Village of Cayuga Heights and Conrail and in particular, their position that the easement for the outfall pipe would last only as long as Conrail owned the rail- road. The Attorney was instructed to write Conrail making it clear that the Village is prepared to pay the one -time fee of $1,000 but is interested only in a permanent easement without conditions. The Attorney was instructed to draft an agreement with Fran(YHanshaw in connection with the setting up of a $20,000 escrow account for completion of Lowell Place road- way with the following conditions: 1) that the roadway paving be completed by October 1, 1987 to the specification of the Village, 2) the street lights be installed in the spring of 1986 at the approval of the Village with the contractor paying for C) 1 MINUTES of Organizational Meeting - 4/7/86 the first year's cost, 3) the water line be completed by the spring of 1986 at the approval of the Tompkins County Health Department, SCLIWC and the Village, and 4) that the $20,000 plus interest, be used only for these costs and if the $20,000 plus interest is not sufficient to cover these costs, the contractor (Hanshaw) will be liable for any additional costs. xr�r Motion made by Trustee Kira, seconded by Trustee Bennett: RESOLUTION 3695 - AUTHORIZE MAYOR TO SIGN AGREEMENT WITH HANSHAW RE ESCROW ACCOUNT VOTED to authorize the Mayor to sign an agreement with Frank Hanshaw, Contractor, upon completion of said agreement by the Attorney, in connection with a $20,000 Escrow Account for the purpose of completing Lowell Place roadway under the conditions set forth above. Unanimously passed. Trustee Anderson Votingt•Yes Trustee Camp Voting Yes Trustee Pimentel Voting Yes �sx Trustee Bennett Voting Yes Trustee Kira Voting Yes In connection with the proposed sewer contract between the Village of Cayuga Heights and the Village of Lansing and specifically-;,questions raised by the letter's attorney concerning capacity of the sewer lines in the Village of Cayuga Heights and the obligation by the Village of Lansing to pay for.increasing capacity of lines used by them, Attorney Sovocool suggested scheduling a meeting between Village Engineer Rogers, Attorney Dubow, Engineer Hunt and himself to clear up these issues. He will arrange for such a meeting. Acting Police Chief Wall presented his statistical report and placed it on file. The issue of signs for Sunset Park was discussed at some length. Motion made by Trustee Camp; seconded by Trustee Pimentel: RESOLUTION 3696 - AUTHORIZE PURCHASE OF WOODEN SIGNS FOR SUNSET PARK VOTED to authorize Acting Police Chief Wall to purchase two wooden signs for use in Sunset Park to be installed at the north and south entrance to the Park - in .a smaller size than those used in the past - to read "Sunset Park - Closed 10 p.m. to 6 a. m." Unanimously passed.. Trustee Anderson Voting Yes Trustee Bennett. Voting Yea Trustee Camp Voting Yes Trustee Kira Voting Yes Trustee Pimentel Voting Yes *r� Motion made by Trustee Camp, seconded by Trustee Kira: RESOLUTION 3697 - AMEND PERMIT ISSUED TO MISSIRIAN FOR OPERATION OF DELI VOTED to authorize the Engineer to change the hours listed on the permit issued to Mrs. Lucine Missirian for the operation of a deli /restaurant at Corners Community Center from 8 a.m. to 6 p.m. to 8 a.m. to 8 p.m. Unanimously passed. IA I MINUTES of Organizational Meeting - 4/7/86 Trustee Anderson Voting Yes Trustee Camp Voting Yes Trustee Pimentel Voting Yes. rest Trustee Bennett Voting Yes Trustee Kira -Voting Yes The Clerk presented the Canvass of Election for the March 1986 Village Election as follows: There were 598 votes on the public counter and 35 absentee ballots. Candidates and number of votes are: Heights Party James G. Bennett for Mayor received 256 votes Bradley R. Grainger for Trustee. " 279 votes. Village Party: Trustee Kira Voting Yes Trustee Pimentel F.G. Marcham for Mayor " 370 votes D. Wayne Fleming for Trustee " 408 votes Marian M. Kira for Trustee " 454 votes David Pimentel for'Trustee " 438,votes :. . Mayor Marcham appointed Trustee Anderson Deputy Mayor for the 1986 -87 official year. Motion made by Trustee Bennett, seconded by Trustee Anderson: RESOLUTION 3698 - APPOINTMENTS VOTED to approve the following appointments: a. A Treasurer to be named at a later date at a salary for 1986 -87 of $4,000. b. Anne M. Krohto, Clerk for two official years at a salary for 1986 -87 of $18,150. c. John B. Rogers, Engineer for one official year at an annual salary of $19,500. d. John B. Rogers, Zoning Officer for one official year. e. Roger B. Sovocool, Attorney for one official year at an annual salary of $6,550. f. Marian M. Kira, Acting Treasurer; for one official year. g. David Pimentel, Village Forester, for one official year. h. Warren Blye, Acting Village Justice, for one official year at $15.00 per week. i. George Gillespie, Chairman,-Zoning Board of Appeals, for three years; j. Ned Flash, Member Zoning Board of Appeals, for two years. k. Peter Minotti, Member Zonings -Board of Appeals, for three years. Unanimously passed. Trustee Anderson Voting Yes Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Kira Voting Yes Trustee Pimentel Voting Yes 1C� �_ r 1 J MINUTES of Organizational Meeting - 4/7/86 ' ' Motion made by Trustee Bennett, seconded by Trustee Anderson: RESOLUTION 3699 - OFFICIAL DEPOSITORIES VOTED that the Norstar and the Tompkins County Trust Company, both of Ithaca, NY, be designated as the official depositories for the Village funds.for the 1986 -87 fiscal year. Unanimously passed. Trustee Anderson Voting Yes Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Kira Voting Yes Trustee Pimentel Voting Yes x *e Motion made by Trustee Bennett, seconded by Trustee Anderson: RESOLUTION 3700 - OFFICIAL CHECK SIGNATURES VOTED that the Clerk be authorized to notify the official banks of the following names to be honored on checks for the 1986 -87 official year, with two signatures required: 1. F.G. Marcham, Mayor, or Ronald E. Anderson, Deputy Mayor. 2. (Treasurer to be named at a later time) Marian M. Kira, Acting Tress. 3. Anne M. Krohto, Clerk. Unanimously passed. Trustee Anderson Voting Yes Trustee Camp Voting Yes Trustee Pimentel Voting Yes x *x Trustee Bennett Voting Yes Trustee Kira Voting Yes Motion made by Trustee Bennett, second6alby Trustee Anderson: RESOLUTION 3701 - OFFICIAL NEWSPAPER VOTED that the Ithaca Journal News be designated the official newspaper for the 1986 -87 official year. Unanimously passed. Trustee Anderson Voting-Yes Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Kira Voting Yes Trustee Pimentel Voting Yes r *� Motion made by Trustee Bennettq seconded by Trustee Anderson:. RESOLUTION 3702 - LEVY AND EXTEND TAXES; SPECIAL ASSESSMENTS AND SEWER RENTS VOTED RESOLVED that the amount of $408,000 be levied upon the taxable real property of the Village for the 1986 -87 fiscal year as real property taxes. Also VOTED RESOLVED to authorize and direct the Clerk to extend and carry out upon the Assessment Roll the amount to be levied against each parcel of real property shown thereon, according to the total levy of $408,000. Also VOTED RESOLVED that the amount of $6,775 be levied upon the benefited properties in the Village for the 1986 -87 fiscal year as special assessment on water improvements. /a3 MINUTES of Organizational Meeting - 4/7/86 Also VOTED RESOLVED that the amount of $42,000 be levied upon the benefited properties in the Village for the 1986 -87 fiscal year as special assessment on the water district. Also VOTED RESOLVED to authorize and direct the Clerk to extend and carry out upon the Assessment Rolls the amount to be charged against'each benefited property shown theron according to total levies as follows: For Special Assessment - Water Improvements $6,775 For Special Assessment - Water District $429000 Also VOTED RESOLVED that the amount of $321,482 be levied upon the benefited properties connected to the Village Sewer System for the 1986 -87 fiscal year. Also VOTED RESOLVED to authorize and direct the Clerk to extend and carry out upon the Sewer Rent Assessment Roll the amount to be charged against each benefited property according to the total levy of $321,482. Unanimously passed. Trustee Anderson Voting Yes Trustee Camp Voting Yes Trustee Pimentel Voting Yes Trustee Bennett Voting Yes Trustee Kira Voting Yes Motion made by Trustee Bennett, seconded by Trustee Anderson: RESOLUTION 3703 - ESTABLISH RATES VOTED to establish rates for taxes, special assessments, and sewer rents for the fiscal year 1986 -87 as follows: Real Property Tax Sewer Plant Disposal & Maintenance 1344.50 Units in Village $56.60 minus .$4.6o State Aid 82 Units for Cornell /Airport - Village -Rate 3170.50 Units Outside Village $84.90 minus $6.90 State Aid Special Assessments - WatervImprovements Land Assessment - $18,361,010 Average Width of Lot - 22,451 ft. Special Assessment - Water District Unanimously passed. Trustee Anderson Voting Yes Trustee Bennett Trustee Camp Voting Yes Trustee Kira Trustee Pimentel Voting Yes ialv $ 4.87/M 52.00 per unit 52.00 per unit 78.00 per unit .111 /M .211 /ft. 26.90 /Unit Voting Yes Voting Yes �1 1 1 E 1 Minutes of Organizational Meeting - 4/7/86 Motion made by Trustee Pimentel, seconded by Trustee Kira: RESOLUTION 3704 - ADOPT BUDGET VOTED to adopt the Budget and appended Salary and Wage Schedule for the fiscal year 1986 -87 with the proposed increase of $400 for DPSJ employee. Unanimously passed. Trustee Anderson Voting Yes Trustee Camp Voting'.Yes Trustee Pimentel Voting Yes *a• Trustee Bennett Voting Yes Trustee Kira Voting Yes Motion made by Trustee Kira, seconded by Trustee Camp: RESOLUTION 3705 - ADD,DELINQUENT WATER BILLS AND ACCOUNTS RECEIVABLE TO 1986 -87 TAX ROLL VOTED to authorize the Clerk to add to the Village Tax Roll the amount of $2600.91 (amount due as of 4/7/86) - $2360.91 due for delinquent water use bills for the calendar year 1985 and $240.00 due in overdue accounts receiv- able. Unanimously passed. List attached to Official Minute Book. Trustee Anderson Voting Yes Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Kira Voting Yes Trustee Pimentel Voting Yes The Board set the date for their regular meetings for the 1986 -87 official year as the third Monday in each month, except the Annual Organizational Meeting which is held on the first Monday in April each year. The mext regular meeting of the Board of Trustees shall be Monday, May 19, 1986 at 7:30 p.m. in the Village Hall. Meeting adjourned 10:40 P.M. Anne Krohto Clerk Minutes of a Special Meeting of the Board of Trustees of the Village of Cayuga Heights held May 14, 1986 at 4:30 p.m. in the Village Hall. PRESENT: Mayor Marcham; Trustees Anderson, Bennett, Camp, Fleming, Kira, Pimentel; Attorney Sovocool; Engineer /ZO Rogers. The first discussion focused on the amount to be raised and accepted the figure of $80,000 - the supposed difference between the.cost of sidewalks in the old Village as between concrete and asphalt. The next discussion considered how to calculate a number of units among which the costs would be distributed. The preliminary figures were: 1 lot equals 1 unit and from this point forward the unit here mentioned was thought to be the equivalent of the unit which figures in our sewer unit charges. The items now discussed went then from 1 lot equals 1 unit to a fraternity equals 3 units to a small apartment equals 2 units to a big apartment equals 10 units. A church and a M66