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HomeMy WebLinkAboutReg Mtg. Minutes 6/18/19845/31/84 continued Trustee Anderson Voting Yes Trustee Kira Voting Yes Trustee Bennett Voting Yes Trustee Philbrick Voting Yes Motion made by Trustee Kira, seconddd by Trustee Philbrick: RESOLUTION 3499 - AMOUNT TO BE ADDED TO WATER BILLS TO BE 9.4% OF USAGE CHARGE VOTED that the amount to be added to the next billing for water service for Village users shall be 9.4% of the water usage charge. Trustee Anderson Voting Yes Trustee Kira Voting Yes Trustee Bennett Voting Yes Trustee Philbrick Voting Yes. The Board discussed at length the sidewalk repairs, replacement and extension program. The Sidewalk Committee. agreed to meet at 4 p.m, on June 11, 1984 to formulate policy on the sidewalk program. The Board wished to consider the Committee's recommendation at the meeting on June 18, 1984, with the expectation that there would be a Public Hearing held about July 2, 1984. Adjourned 5:35 P.M. ._ F,, G. Marcham= Mayor MINUTES of a regular meeting of the Board of Trustees. of the Village of Cayuga Heights held June 18, 1984 at 7:30 p.m. in the Village Hall. PRESENT: Deputy Mayor Ronald Anderson; Trustees James Bennett, Marian Kira, Shailbr Philbrick; Attorney Roger Sovocool; Treasurer.Gordon Wheeler; Engineer/ ZO John Rogers; Police Chief Harlin Mc Ewen. ABSENT: Mayor F.G.Marcham; Truseees Allee, Pimentel; Fire Chief Miller. OTHERS PRESENT : Warren Buck, Richard Baer, Ralph Dlarvin,'Mary Call, David Donner, Mr. & Mrs. Hatcher. . Mr. Richard Baer presented to the Village Board,.in its capacity.as Planning Board, a proposal to subdivide the Lake View Cemetery land between Wyckoff and Kline Roads, into a building lot. The Zoning Officer stated that the average width and average depth measurements as noted on the plot'plan, presented by Mr. Baer did not meet the Village Zoning Requirements. Lengthy discussion follow &d concerning size of lot, installation of water and'sewer lines, driveway access and permission from the State Cemetery Association to sell the land. Motion made by Trustee Bennett, seconded by Trustee Kira: RESOLUTION 3500 - VILLAGE BOARD ACTING AS PLANNING BOARD STATES CEMETERY COULD BE SUBDIVIDED VOTED that the Lake View Cemetery could be divided to include a building lot per Richard Baer's request, with the following conditions: it must comply with the zoning ordinance or a variance must be obtained from the Zoning Board of Appeals, the driveway must access from Kline Road only, and approval m must be given by the state association as indicated by Mr. Ralph Marvin, secretary of Lake View Cemetery Co., Inc. 12 6/18,!84 0 1 6/18/84 continued In connection with a recent proposal by Cornell University to develop a portion of the Savage Farm, David Donner, Village'resident, asked if they have submitted a long -range plan for the use of the land since the May Board meeting. He was told the University has not and at such time as they do present one to the Board, it will most likely be considered at public hearing. Notion made by Trustee Philbrick, seconded by Trsutee Kira: VOTED to approve the minutes of a regular meeting held May 21, 1984 and a special meeting held May 31, 1984 as previously furnished Trustees in Xerox form. Unanimously passed.'. Motion made by Trustee Bennett, seconded by Trustee Philbrick: VOTED to approve the.Abstract'of Audited Vouchers dated 6/18/84 in the following amounts: General Fund - $ 10;386.16; Sewer Fund - $ 15,137.16. Unanimously passed. The Community Center had no report for the month. Deputy Mayor Anderson read a letter from Village resident, Gertrude Shepherd, in which she complains that residents who own property adjacent to sidewalks do not keep them clear of bushes and overhanging branches and suggests that they be asked to do so or'the Village will do the work for which they will be charged. Since, as it was pointed out, this is already the standard practice, the Board discussed ways in which it could be enforced. The Zoning Officer agreed to notify these residents by letter, giving them a specified amount of.time in which to accomplish the work before Village crews perform the work for which they will be subsequently billed. In connection with a letter from Mrs. James O'Connor of 305 Blackstone Ave., requesting 1) a refund of $75, sewer rent charge for the previous year for a second unit which she stated was not rented for ten months of the year, and 2) a reduction in the number of units on the current bill from two to one because she does not plan to rent the apartment in the forseeable future, the Board agreed to reduce the number of units.providing she write a letter to the Board stating she doen not intend to rent the unit at any time during the 1984 -85 fiscal year and will notify the Village Office when she decides to do sot She will be so informed. RESOLUTION 3501 - REDUCE SEWER UNIT FOR 305 BLACKSTONE AVE FROM TWO TO ONE UNTIL VILLAGE IS NOTIFIED OTHERWISE VOTED to gran the request of Mrs. James O'Connor of 305 Blackstone Ave to reduce the number of sewer units for her property from two to one provided.she states, in writing, that she does not intend to rent the apartment during the 1984 -85 fiscal year and further; that wshe wi" notify the Village office at such time as she does decide to rent it. Trustee Bennett Voting Yes Trustee Philbrick Voting Yes Trustee Kira Voting Yes 6/18/84 13 Trustee Bennett Voting Yes Trustee Philbrick Voting Yes Trustee Kira Voting Yes ' Trustees, acting as the Village Board, granted permission to Richard Baer to use the road right of way for water and sewer lines - installation and maintenance costs of the water line to be borne by the property owner. In connection with a recent proposal by Cornell University to develop a portion of the Savage Farm, David Donner, Village'resident, asked if they have submitted a long -range plan for the use of the land since the May Board meeting. He was told the University has not and at such time as they do present one to the Board, it will most likely be considered at public hearing. Notion made by Trustee Philbrick, seconded by Trsutee Kira: VOTED to approve the minutes of a regular meeting held May 21, 1984 and a special meeting held May 31, 1984 as previously furnished Trustees in Xerox form. Unanimously passed.'. Motion made by Trustee Bennett, seconded by Trustee Philbrick: VOTED to approve the.Abstract'of Audited Vouchers dated 6/18/84 in the following amounts: General Fund - $ 10;386.16; Sewer Fund - $ 15,137.16. Unanimously passed. The Community Center had no report for the month. Deputy Mayor Anderson read a letter from Village resident, Gertrude Shepherd, in which she complains that residents who own property adjacent to sidewalks do not keep them clear of bushes and overhanging branches and suggests that they be asked to do so or'the Village will do the work for which they will be charged. Since, as it was pointed out, this is already the standard practice, the Board discussed ways in which it could be enforced. The Zoning Officer agreed to notify these residents by letter, giving them a specified amount of.time in which to accomplish the work before Village crews perform the work for which they will be subsequently billed. In connection with a letter from Mrs. James O'Connor of 305 Blackstone Ave., requesting 1) a refund of $75, sewer rent charge for the previous year for a second unit which she stated was not rented for ten months of the year, and 2) a reduction in the number of units on the current bill from two to one because she does not plan to rent the apartment in the forseeable future, the Board agreed to reduce the number of units.providing she write a letter to the Board stating she doen not intend to rent the unit at any time during the 1984 -85 fiscal year and will notify the Village Office when she decides to do sot She will be so informed. RESOLUTION 3501 - REDUCE SEWER UNIT FOR 305 BLACKSTONE AVE FROM TWO TO ONE UNTIL VILLAGE IS NOTIFIED OTHERWISE VOTED to gran the request of Mrs. James O'Connor of 305 Blackstone Ave to reduce the number of sewer units for her property from two to one provided.she states, in writing, that she does not intend to rent the apartment during the 1984 -85 fiscal year and further; that wshe wi" notify the Village office at such time as she does decide to rent it. Trustee Bennett Voting Yes Trustee Philbrick Voting Yes Trustee Kira Voting Yes 6/18/84 13 6/18/84 continued Action was deferred relative to Mr. Ringwood's letter dated June 11, 1984 in which he states that the JFJ Enterprises has never signed an agreement with the Village and does not intend to do so, until previous correspondence could be reviewed after the Mayor's return. Warren Buck; 2nd Asst. Chief, presanted the report of the Fire Dept in the absence of the Fire Chief. The report is on file in the Village office. Motion made by Trustee Philbrick, deconded by Trustee Kira: RESOLUTION'3502 - APPROVE LIST OF'TRANSFERS VOTED to approve the list of transfers dated 6/18/84 as submitted =by the Treasurer to close out the accounts for the 198'3 -84 fiscal year. (Copy to be attached to Minute Book.) Trustee Bennett Voting Yes Trustee Kira Voting Yes TRustee Philbrick Voting Yes *x�t Motiom made by Trustee Bennett, seconded by Trustee Philbrick: RESOLUTION 3503 - SET UP POLICE DEPT. RESERVE FUND VOTED to authorize the Treasurer to set up a Police.Department Reserve Fund in the amount of $21,500;.the amount remaining from the Sutton Estate after the completion of the Village Hall Annex remodeling. Trustee Bennett Voting Yes Trustee Philbrick voting Yes. Trustee Kira Voting Yes x *x Treasurer Wheeler asked.if there were any questions in connection with the quotations for the Village overall insurance program for 1984 -85 from the Boothroyd Agency ($36,830.30) and the Ithafa Agency ($34,972.00)'- copies of which had been mailed Trustees earlier. The Treasurer recommended staying with the Itha a Agency and also raising'the liability umbrella policy.to a total coverage of $5 million. Motion made by Trustee Bennett, seconded by Trustee Philbrick: RESOLUTION 3504 - ACCEPT QUOTATION FROM ITHACA AGENCY FOR INSURANCE COVERAGE AND RAISE LIABILITY POLICY TO "5 MILLION DOLLARS VOTED to accept the quotation from the Ithaca Agency for overall Village insurance coverage and also to raise the liability umbrella policy to a total coverage of five million dollars at a cost of $36,172.00. Trustee Bennett Voting Yes Trustee Philbrick Voting Yes. Trustee Kira Voting Yes In connection with the Extended Disability Insurance, the Treasurer 'had no recommendation at this time and was asked by the Board to continue to pursue it. Police Chief Mc Ewen presented his report and.placed: it on file in the Village Office. Chief Mc Ewen distributed copies of Article III of the Zoning Ordinance - Mowing and Care of Property - stating that there are numerous properties in the Village where overgrown bruSh along the road and sidewalks are not being cut back and pointed out that procedures must be established and implemented to ensure the enforcement of this ordinance. He suggested that the Board authorize a particular Village Official to be responsible for seeing not only that the 6/18/84 D 1 1 1 6/18/84 continued property owners be notified of a violation but that after a reasonable time limit, say two weeks, the property :b checked (perhaps by the DPW foremen) to-be sure the the work has been accomplished. If it has not, the Village crew will perform the work and the property owner will be so billed. The Engineer and Clerk will try to work out a procedure. Engineer Rogers gave his report and placed it on fiel in the Village Office. Motion made by Trustee Bennett, seconded by Trustee Philbrick:- RESOLUTION 3505 - AUTHORIZE ENGINEER TO ENGAGE THE SERVICES OF HAROLD WRIGHT TO COMPLETE WORK ON VILLAGE HALL ROOF VOTED to authorize the Engineer to engage the services of Harold Wright to complete the necessary work on the "shed" roof of the Village Hall at a cost of $1,688. Trustee Bennett Voting Yes Trustee Philbrick Voting Yes Trustee Kira Voting Yds After his review of the New York State Building Codes, Trustee Philbrick offered some comments regarding the Villag0s responsibility for its enforcement. Rules and Regulations from the State are forthcoming. The Clerk apprised the Board of the fact that AETNA Insurance Co. will not extend disability coverage without specific Board approval to appointed and elected officials. Since the Clerk's position is the only full time appointed one, the Board will make a decision at a later time as to whether it will authorize extension of this coverage to appointed and elected officials. Motion made by Trustee Kira, seconded by Trustee Bennett: RESOLUTION 3506 - RESCIND RESOLUTION N 3499 - AMEND WATER SURCHARGE TO BE ADDED TO WATER BILLS VOTED to rescind Resolution k 3499 to amend the surcharge to be added to water bills from 9.4% to 10$ of the usage charge beginning with the August 1, 1984 quarterly billing. ' Trustee Bennett Voting Yes Trustee Philbrick Voting Yes Ttizatee Kira Voting Yes Engineer Rogers submitted a report of the Sidewalk Committee meeting held June 4, 1984'and stated that another meeting will need to be held before public hearing. This will be done upon the Mayor's return. It was suggested by the Board that, in anticipation of a large turnout, the hearing be held at the Community Center if it can be arranged. Motion made by Trustee Bennett, seconded by Trustee Philbrick: RESOLUTION 3507 - PUBLIC HEARING TO CONSIDER SIDEWALK ALTERNATIVES VOTED to hold a Public Hearing on Monday, July 9, 1984 at 7:30 p.m. in the CAyuga Heights Community Center, 110 East Upland Road, to consider alternatives for repair, replacement, and new construction of sidewalks in the entire village. Trustee Bennett Voting Yes Trustee Philbrick Trustee Kira Voting Yes +t *e Meeting adjourned 10:06 p.m. Voting Yes Anne Krohto Clerk -------------------------------------------------------------- - - - - -- 6/18/84 1.5