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HomeMy WebLinkAboutPublic Hearing/Organizational Mtg. Minutes 4/4/1983120 0 3/21/83 continued in the Village Hall at 7:30 p.m. on Monday, April 4, 1983. Trustee Anderson Voting Yes Trustee Philbrick Voting Yes Trustee Bennett Voting Yes r ** Motion made by Trustee Bennett, seconded by Trustee Philbrick: RESOLUTION 3372 - ANNUAL ORGANIZATION MEETING VOTED to set the Annual Organization Meeting for Monday, April 4, 1983 immediately following the Public Hearing on the proposed budget. Trustee Anderson Voting Yes Trustee Philbrick Voting Yes Trustee Bennett Voting Yes Meeting adjourned at 9:20 p.m. Anne Krohto Village Clerk VILLAGE OF CAYUGA HEIGHTS BOARD OF TRUSTEES Minutes of a Public Hearing, duly published and posted, held April 4, 1983 at 7:30 p.m. in the Village Hall to consider the budget for the fiscal year 1983 -84. PRESENT: Mayor F. G. Marcham; Trustees David Allee, Ronald Anderson, James Bennett, Shailer Philbrick, David Pimentel; Treasurer Gordon Wheeler, Attorney Roger Sovocool; Engineer/ ZO John Rogers; Police Chief Harlin Mc Ewen; Fire Chief Francis Miller. ABSENT: Trustee Jean Robinson. OTHERS PRESENT: Ivar Jonson, John Millier. Mayor Marcham opened the Public Hearing to consider the 1983 -84 Budget and there being no discussion, declared it closed. VILLAGE OF CAYUGA HEIGHTS BOARD OF TRUSTEES MINUTES of the Annual Organization Meeting of the Board of Trustees of the Village of Cayuga Heights held April 4, 1983 at 7:32 p.m. in the Village Hall. PRESENT: Mayor F. G. Marcham; Trustees David Allee, Ronald Anderson, James Bennett, Shailer Philbrick, DAvid Pimentel; Treasurer Gordon Wheeler; Attorney Roger Sovocool; Engineer /ZO John Rogers'; Police Chief Harlin Mc Ewen; Fire Chief Francis Miller. ABSENT: Trustee Jean Robinson. OTHERS PRESENT: Ivar Jonson, John Millier. Motion made by Trustee Philbrick, seconded by Trustee BEnnett: VOTED to approve the minutes of a regular meeting held on March 21,.1983 with the following corrections: Under "Canvass of Election" to indicate after the names, 4/4/83 4/4/83 continued 12,E Kammen and Wanderstock, that these were write -in votes with no party specification and also under the Police Chief's report to add that the part -time Police Officer in question received remuneration for wages lost from both municipalities from the Workmen's Compensation insurance carrier of the Village in which he was injured. Unanimously passed. Motion made by Trustee Pimentel, seconded by Trustee Anderson: VOTED to approve the Abstract of Audited Vouchers dated April 4, 1983 in the following amounts; General Fund - $10256.90; Sewer Fund _ $15916.32. Unanimously passed. Mayor Marcham gave his report and it is on file in the Village Office. Mayor Marcham read a letter from Attorney Ringwood in reply to the Mayor's letter to him referring to the list of saleable items as specified in the agreement and requesting that all other items not appearing on the list be removed from the store. In view of the fact that Mr. Ringwood did not specifically address this point in his letter and requested instead a meeting with Board members to determine what items the Board ddes not want the convenience store to offer for sale, the Mayor was instructed to write him once again in very clear terms that the items listed in the agreement are the only items that can be offered for sale. Discussion arose concerning the ongoing problem with signs at the Mobil Station. Motion made by Trustee Philbrick, seconded by Trustee Anderson: RESOLUTION 3373 - MAYOR,ATTORNEY AND ENGINEER TO CONSIDER QUESTION OF INTERIOR SIGNS VOTED to instruct the Mayor, Attorney and Engineer to meet to consider the question of interior signs in buildings in the commercial zone. Trustee Allee Voting Yes Trustee Philbrick Voting Yes Trustee Anderson Voting Yes Trustee Pimentel Voting Yes Trustee Bennett Voting Yes Mayor Marcham read a letter from Jerrold MeinwalU, Village resident, in which he requests a refund for overpayment of a second unit and a half for sewer and water benefit as itemized on his tax bill since he purchased the property at 512 Wyckoff Road in 1980, on the basis that he has used the property as a one -unit residence since that time, and requests also that the Village Records be changed to reflect this. Motion by Trustee Bennett, seconded by Trustee Pimentel: RESOLUTION 3374 - APPROVE REFUND FOR OVERPAYMENT OF SEWER AND WATER UNITS FOR CURRENT YEAR ONLY AND CHANGE VILLAGE RECORDS VOTED to approve refund of one and one -half unit charge for sewer and water benefit for the current year to Mr. Jerrold Meinwald of 512 Wyckoff Road and to change Village records to read 1 unit for sewer and water benefit. Trustee Allee Voting Yes Trustee Philbrick Voting Yes Trustee Anderson Voting Yes Trustee Pimentel Voting Yes Trustee Bennett Voting Yes r *� In regard to the letter form the New York Telephone Company requesting from the Village, in writing, a clear policy concerning procedures they may follow in future negotiations for public telephone service on provate property within the Village, the Mayor and Engineer are instructed to work out something in the nature of a policy. 4/4/83 128 4/4/83 continued The Mayor read a letter from Noel Desch in which he requests an extension of the Town's Fire Contract with the Village for a period of two years. The Board had no objection to this and the Attorney was instructed to prepare a preliminary statement to this effect for inclusion in the existing contract. The Mayor will write to Mr. Desch informing him of this action. Ivar Jonson appeared before the Board to dedicate Lisa Place and utility lines to the Village. He submitted a check to cover the cost of installing a street light and stated that he had met all the conditions regarding the subdivision which had been set forth in the Engineer's memo to him and also he had established an escrow account in the amount of $7,280 to cover the cost of paving Lisa Place. Discussion followed concerning the drainage easement secured by Mr. Jonson across the Velleman property on Lisa Place. It was the opinion of the Board that Mr. Velleman, or future owner of this property, is obligated to maintain the drainage flow, unobstructed, within this 10 foot right -of -way and further, that Mr. Velleman be advised by the Attorney that this is clearly the property owner's responsibility and not that of the Village. Question arose concerning the terms in the sewer easement which Mr. Jonson had secured from Mr. Kubota. Mr. Jonson stated that the ground along this easement will be returned to its original condition within the next several weeks as will the drainage ditch on the south side of Texas Lane where the sewer lines across this easement connect with the sewer lines in Texas Lane. Motion made by Trustee Bennett, seconded by Trustee Philbrick: RESOLUTION 3375 - ACCEPT DEED TO LISA PLACE WITH CERTAIN PROVISIONS VOTED to accept the deed to the roadway, Lisa Place, subject to the following provisions: 1) the deed to contain reference to the water easement, 2) an excrow agreement between Ivar Jonson and the Village to be prepared by the Village Attorney, and 3) details regarding the sewer easement across the former Kubota property to be completed prior to acceptance by the Village. Trustee Allee Voting Yes Trustee Philbrick Voting Yes Trustee Anderson Voting Yes Trustee Bennett Voting Yes * ** Tru.tee.Pimentel voting Yes Fire Chief Miller gave his report and it is on file in the Village Office. Treasurer Wheeler reported to the Board that he had investigated several possibilities conderning a five year bonding issue for the Village. He stated he had received responses from both local banks which indicated an interest rate between 6.5 and 7.5 percent. A second possibility woudl be to go with either of two plans offered by the firm of Donegan, Inc., the first of which would be for the Village to negotiate with whatever banks show interest so long as the interest rate is competitive, thereby obviating the need to go through the complete bonding procedure of statements and brocures. The fee for this would be $5,000; the full process fee is $9,000. A third possibility, and one which the Treasurer recommends, would be a Bond Anticipation Note for five years, since the money is not needed until summer. It was the consensus � -that the Treasurer's recommendation was the best of the options. Attorney Sovocool had no report. Police Chief McEwen gave his report and it is on file in the Village Office Motion made by Trustee Pimentel, seconded by Trustee Anderson: 4/4/83 F1 4/4/83 continued 12 9 RESOLUTION 3376 - AUTHORIZE SALE OF USED 1981 POLICE CAR VOTED to authorize the sale of the used, 1981 Chevrolet Malibu police car for a minimum of $3500 and further, to leave it to the discretion of the Treasurer and Police Chief to reduce the price if it is not sold within a reasonable period of time. Trustee Allee Voting Yes Trustee'Philbrick Voting Yes Trustee Anderson Voting Yes Trustee Pimentel Voting Yes Trustee Bennett Voting Yes Engineer Rogers gave his report and it is on file in the Village Office. Under the Tompkins County Stream Preventative Maintenance Program, the Engineer was instructed to apply for matching funds for stream cleaning under large :iculverts. Motion made by Trustee-Bennett, seconded by Trustee Anderson: RESOLUTION 3377 - PERMISSION GRANTED DR. RUBENSTEIN TO CONVERT SECOND FLOOR OFFICE SPACE VOTED to grant permission to Dr. Rubenstein to convert second floor office space of-the Village Green to a dentist's office. Engineer Rogers reported that a copy of Stephen Roco's military orders have been placed on file in the Clerk's office. Motion made by Trustee Pimentel, seconded by Bennett: RESOLUTION 3378 - RENEWAL OF LEASE - 825 HANSHAW ROAD VOTED to authorize the Mayor to execute a renewal of the rental lease with Warren Buck, 825 Renshaw Road, at a rental fee of $260.00 per month, under the terms as stated in the present lease, to run for one year beginning June 1, 1983. Trustee Allee Voting Yes Trustee Philbrick Voting Yes Trustee Anderson Voting Yes Trustee Pimentel Voting Yes Trustee Bennett Voting Yes Zoning Officer Rogers reported that the April first deadline has not been met by Mrs. Wanderstock for acquiring a zoning Permit to move the shed on her property. Mr. Rogers Vas instructed to take necessary action. Mayor Marcham appointed Ronald Anderson as his Deputy Mayor for the 1983 -84 Official Year. Motion made by Trustee Philbrick, seconded by Trustee Bennett: RESOLUTION 3379 - APPOINTMENTS VOTED that the Board approve the following appointments: 4/41$3 Trustee Allee Voting Yes Trustee Philbrick Voting Yes Trustee Anderson Voting Yes Trustee Pimentel Voting Yes Trustee Bennett Voting Yes r *�t It was suggested Green parking lot that Dr. so as to Rubenstein be allow for a asked to consider striping the Village free flow of traffic within the paved area between the Village Green and Village Hall Ahich has been set aside for a common drive. Engineer Rogers reported that a copy of Stephen Roco's military orders have been placed on file in the Clerk's office. Motion made by Trustee Pimentel, seconded by Bennett: RESOLUTION 3378 - RENEWAL OF LEASE - 825 HANSHAW ROAD VOTED to authorize the Mayor to execute a renewal of the rental lease with Warren Buck, 825 Renshaw Road, at a rental fee of $260.00 per month, under the terms as stated in the present lease, to run for one year beginning June 1, 1983. Trustee Allee Voting Yes Trustee Philbrick Voting Yes Trustee Anderson Voting Yes Trustee Pimentel Voting Yes Trustee Bennett Voting Yes Zoning Officer Rogers reported that the April first deadline has not been met by Mrs. Wanderstock for acquiring a zoning Permit to move the shed on her property. Mr. Rogers Vas instructed to take necessary action. Mayor Marcham appointed Ronald Anderson as his Deputy Mayor for the 1983 -84 Official Year. Motion made by Trustee Philbrick, seconded by Trustee Bennett: RESOLUTION 3379 - APPOINTMENTS VOTED that the Board approve the following appointments: 4/41$3 I a 4/4/83 continued Appointments - continued a. John Rogers, Engineer, for one official year at a salary to be determined by the Board within the next several weeks. b. John Rogers, Zoning Officer, for one official year. c. Roger Sovocool, Attorney, for one official year at an annual salary of $5775. d. David Allee, Acting Treasurer, for one official year. e. David Pimentel, Village Forester, for one dfficial year. f. Warren Blye, Acting Village Justice, for one official year at $15.00 per week. g. Wayne Fleming, Chairman of Zoning Board of Appeals, for three years. h. George Gillespie, member of Zoning Board of Appeals, for three years. Trustee Allee Voting Yes Trustee Philbrick Voting Yes Trustee Anderson Voting Yes Trustee Pimentel Voting Yea Trustee Bennett Voting Yes qtr• Motion made by Trustee Philbrick, seconded by Tnustee Pimentel: RESOLUTION 3380 - OFFICIAL DEPOSITORIES VOTED that the First Bank Ithaca and the Tompkins County Trust Company, both of Ithaca, New York, be designated as the official depositories for the Village funds for the 1983 -84 fiscal year. Trustee Allee Voting Yes Trustee Philbrick Voting Yes, Trustee Anderson Voting Yes Trustee Pimentel Voting Yes Trustee Bennett Voting Yes * *r Motion made by Trustee Philbrick, seconded by Trustee Pimentel: RESOLUTION 3381 - OFFICIAL CHECK SIGNATURES VOTED that the Clerk be authorized to notify the official banks of the following names to be honored on checks for the 1983 -84 official year, with two signatures required: 1. F.G.Marcham, Mayor, or Ronald Anderson, Deputy Mayor. 2. Gordon Wheeler, Treasurer, or David J. Allee, Acting Treasurer. 3. Anne M. Krohto, Clerk. Trustee Allee Voting Yes Trustee Philbrick Voting Yes Trustee Anderson Voting Yes Trustee Pimentel Voting Yes Trustee Bennett Voting Yes *r* Motion made by Trustee Philbrick, seconded by Trustee Pimentel: RESOLUTION 3382 - OFFICIAL NEWSPAPER VOTED that the Ithaca Jour, the 1983 -84 Official Year. Trustee Allee Trustee Anderson Trustee Bennett 4/4/83 ial News be designated the official newspaper for Voting Yes Trustee Philbrick Voting Yes Voting Yes Trustee Pimentel Voting Yes Voting Yes 4/4/83 continued Motion made by Trustee Anderson, seconded by Trustee Bennett: RESOLUTION 3383 - LEVY AND EXTEND TAXES, SPECIAL AND SEWER RENTS VOTED RESOLVED that the amount of $335,145 be levied upon the taxabel real property of the Village for the 1983 -84 fiscal year as real property taxes. Also VOTED RESOLVED to authorize and direct the Clerk to extend and carry out upon the Assessment Roll the amount to be'levied against each parcel of real property shown thereon, according tb the total levy of $335,145. 13*. Also VOTED RESOLVED that the amount of $18,451 be levied upon the benefited prop- erties in the Village for the fiscal year as special assessment on sewer lines. Also VOTED RESOLVED that the amount of $6,998 be levied upon the benefited properties in hte village for the 1983 -84 fiscal year as special assessments on water improvements. Also VOTED RESOLVED that the amount of $48,000 be levied upon the benefited properties in the Village for the 1983 -84 fiscal year as special assessment on water district. Also VOTED RESOLVED to authorize and direct the Clerk to extend and carry out upon the Assessment Roll the amount to be charges against each benefited property shown thereon according to total levies as follows: For Special Assessmsne - Sewer Lines $18,451 For Special Assessment - Water Improvements 6,998 For Special Assessment - Water-District 38,000 Also VOTED RESOLVED that the amount of $309,550 be levied upon the benefited properties connected to the Village Sewer System for the 1983 -84 fiscal year. Also VOTED RESOLVED to authorize and direct the Clerk to extend and carry out upon the Sewer "Rend Assessment Roll the amount to be charged against each benefited property according to the total levy of $309,550. Trustee Allee Voting Yes Trustee Philbrick Voting Yes Trustee Anderson Voting Yes Trustee Pimentel Voting Yes Trustee Bennett Voting Yes Motion made by Trustee Pimentel, deconded by Trustee Philbrick: RESOLUTION 3384 - EXTABLISH RATES VOTED TO extablish rates for taxes, special assessments, and sewer rents for the fiscal year 1983 -84 as follows: Real Property Tax Sewer'Plant'Disposal and Maintenance 1327 Units in Village 85 Units for Cornell /Airport (Village rate) 3186 Units OUtside Village $ 4.21 per M 50.00 per Unit 50.00 per Unit 75.00 per Unit 4/4/83 132 4/4/83 continued RATES - continued. Special Assessment - Sewer Lines Land Assessmsne $8,000,200 Average Width of Lot 82,428 Special Assessment - Water Improvements Total Assessment 1 ,773,310 Average Width of Lot 220802 Special Assessment - Water District Trustee Allee Trustee Anderson Trustee Bennett Voting Yes Voting Yes Voting Yes $ .462 per M .179 per Ft. .1:25 per M .215 per Ft. 30.85 per Unit Trustee Philbrick Voting Yes Trustee Pimentel Voting Yes Motion made by Trustee Philbrick, seconded by Trustee Allee: RESOLUTION 3385 - ADOPT BUDGET VOTED to adopt the Budget and appended salary and wage schedule for the fiscal year 1983 -84 with the exception of the Engineer's salary which will be determined subject to Board discussion within the next few weeks. A copy of the 1983 -84 Budget is incorporated in the Minutes Book. Trustee Allee Voting Yes Trustee Philbrick Voting Yes Trustee Anderson Voting Yes Trustee Pimentel Voting Yes Trustee Bennett Voting Yes at ** Motion made by Trustee Anderson, Seconded by Trustee Pimentel: RESOLUTION 3386 - ADD DELINQUENT WATER BILLS AND ACCOUNTS RECEIVABLE TO 1983 -84 TAX ROLL VOTED to authorize the Clerk to add to the Village Tax Roll the amount of $3430.35 as of April 4, 1983; $2333.04 in delinquent water usage bills and $1097.31 in overdue accounts receivable. Trustee Allee Voting Yes Trustee Philbrick Voting Yes Trustee Anderson Voting Yes Trustee Pimentel Voting Yes Trustee Bennett Voting Yes Motion made by Trustee Bennett, seconded by Trustee Allee: RESOLUTION 3387 - REGULAR MEETING DATE VOTED to set the date for the regular meetings of the Board of Trustees of the Village Of Cayuga Heights for the 1983 -84 Official Year as the third Monday in each month, except the April Organization Meeting. Trustee Allee Voting Yes Trustee Philbrick Voting Yes Trustee Anderson Voting Yes Trustee Anderson Voting Yes Trustee Bennett Voting Yes The next regular meeting of the Board of Trustees shall be held on Monday, May 16, 1983 at 7:30 p.m. in the Village Hall. Meeting adjourned at 9:30 p.m. Anne Krohto Village Clerk r r